Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Wednesday, 22 June 2022 at 5.15pm.

 

present

 

Chairperson

Cath Handley

 

Deputy Chairperson

Kylee Matthews

 

Members

Bob Upchurch

 

 

Paul Walden

via MS Teams

 

APOLOGY

 

Member

Robin Tucker

 

 

 

ALSO PRESENT

 

Councillor

Pippa Coom

via MS Teams

 

 

 


Waiheke Local Board

22 June 2022

 

 

1          Welcome

 

Deputy Chair opened the meeting with a karakia.

 

 

2          Apologies

 

Resolution number WHK/2022/88

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         accept the apology from Member Robin Tucker.

CARRIED

 

 

3          Declaration of Interest

 

Deputy Chair Kylee Matthews declared a conflict of interest being the Chair and a signatory of Homegrown Waiheke Trust regarding Items 17 and 18 of the agenda. Deputy Chair Matthews will abstain from voting on these two items.

 

 

4          Confirmation of Minutes

 

Resolution number WHK/2022/89

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)         confirm the minutes of its additional meeting, Wednesday, 15 June 2022, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

 

9          Public Forum

 

9.1

Public Forum - Representatives of Project Reach Out - Grant Application

 

Resolution number WHK/2022/90

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)       thank Teresa Quin (Coordinator), and Barry Fenton (Trustee) for their attendance to speak at public forum regarding the Project Reach Out Grant Application.

CARRIED

 

 

9.2

Public Forum - Richard Wallis - Waiheke's Food Waste

 

Resolution number WHK/2022/91

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:   

That the Waiheke Local Board:

a)         thank Richard Wallis for his attendance to speak at public forum regarding Waiheke’s Food Waste.

CARRIED

 

 

9.3

Public Forum - Ken Ridley - The Waiheke Island Radio Yacht Club

 

Resolution number WHK/2022/92

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         thank Ken Ridley for his attendance to speak at public forum regarding The Waiheke Island Radio Yacht Club.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Councillor's Update

 

Resolution number WHK/2022/93

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)         receive Waitemata and Gulf Ward Councillor, Pippa Coom’s update.

CARRIED

 

 

12

Chairperson's report

 

This item was withdrawn.

 

13

Auckland Transport Report - June 2022

 

Resolution number WHK/2022/94

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      receive the Auckland Transport June 2022 update.

CARRIED

 

 

14

Allocation of Local Board Transport Capital Fund

 

Resolution number WHK/2022/95

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)      allocate the remaining balance of $872,000 of the Local Board Transport Capital Fund to the shared path and cycle lane 1 Surfdale Road to Donald Bruce Road Roundabout Cycle Infrastructure project (outlined as Project 1a in attachment A).

CARRIED

 

 

15

Local board feedback on Auckland Transport's Draft Parking Strategy (2022)

 

Resolution number WHK/2022/96

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)     recognise that the Auckland Parking Strategy will be an effective lever in supporting mode shift to mitigate climate change however, the local community needs to be more directly engaged in any infrastructure changes that may be required.

b)     request that no changes to on-street parking provision on Waiheke be implemented without the agreement of the Waiheke Local Board as per the signed Memorandum of Understanding (MOU) with Auckland Transport.

c)     request that any change to local on-street parking provision must involve consultation with residents, businesses and community organisations.

d)     note that in alignment with Waiheke’s Be Accessible Plan (2018) mobility parks at transport and retail locations must be considered a high priority for retention and extension where required.

e)     request that parking revenue generated on Waiheke be used to progress transport projects on Waiheke in alignment with the Waiheke’s 10 Year Transport Plan and/or local parking infrastructure. Note that some of the parking revenues are generated from areas under the governance of the local board at Matiatia.

CARRIED

 

 

 

 

 

 

 

 

16

Minutes of the Waiheke Transport Forum 1 June 2022

 

Resolution number WHK/2022/97

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)        note the minutes of the Waiheke Transport Forum business meeting dated 1 

         June 2022.

CARRIED

 

 

17

Quick Response Grant Round Three 2021/2022 grant allocations

 

Resolution number WHK/2022/98

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      agree to fund, part-fund or decline each application in the Waiheke Local Board for the Quick Response Grant Round Three 2021/2022 as listed below:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Recommended

QR2218-301

Feather, Timothy John and Jacqueline Susan

Community

Towards  at Hekerua Bay from 22 June 2022 to 23 June 2022

$461.25

$ 461.25

QR2218-303

Youthline Auckland Charitable Trust

Community

Towards overall costs at Youthline from 1 July 2022 to 31 March 2023

$1,500.00

$           - 

Funded already this financial year. 

QR2218-304

Waiheke Mountain Bike Club

Sport and recreation

Towards drainage and water supply at Onetangi Sports Park from 1 August 2022 to 31 August 2022

$1,967.75

$1,000.00

Conditional on following appropriate cultural practice for the area.

QR2218-305

Melanoma New Zealand

Community

Towards wages and ferry ticket at Morra Hall and Waiheke Recreation Centre from 1 July 2022 to 31 October 2022

$2,164.00

$2,000.00

QR2218-306

Waiheke Community Art Gallery

Arts and culture

Towards gallery lighting at Waiheke Art Gallery from 4 July 2022 to 31 December 2022

$2,000.00

$2,000.00

QR2218-307

Waiheke Playgroup

Community

Towards bikes, scooters, craft supplies and wages at Old Blackpool School Hall from 2 July 2022 to 30 June 2023

$3,674.03

$1,673.60

QR2218-308

Project Reach-Out Waiheke / Hapai Ki Te Hapori Trust

Community

Towards advertising and training costs at 13 Moa Avenue from 1 July 2022 to 31 December 2022

$2,000.00

$2,000.00

Conditional on professional mental health input and screening.

QR2218-309

Waiheke Island Rudolf Steiner Education Trust

Community

Towards construction of a verandah and outdoor sink at Fossil Bay School and Kindergarten from 7 July 2022 to 30 September 2022

$2,000.00

$1,000.00

QR2218-310

Matiatia-Oneroa Ratepayers & Residents Association Incorporated

Community

Towards landscape architect costs at Morra Community Hall Gardens from 4 July 2022 to 30 June 2023

$2,000.00

$1,723.00

QR2218-311

Native Bird Rescue Charitable Trust

Environment

Towards wages at Native Bird Rescue Charitable Trust from 7 July 2022 to 22 June 2023

$9,600.00

$4,000.00

QR2218-313

Tessa O'Shea

under the umbrella of Community Networks Waiheke Incorporated

Environment

Towards digger hire, truck hire, wages and native plant purchase for a stream by Kennedy Road from 1 July 2022 to 29 July 2022

$8,870.00

$  -

Recommend reapplication in a future round with extra information.

QR2218-315

Waiheke Adult Literacy Inc

Community

Towards facilitation costs, advertising, catering and printing at Waiheke Adult Learning from 1 September 2022 to 30 November 2022

$1,750.00

$           -  

Low reach, ticketed cost is a lower priority. Lack of Māori outcomes.

QR2218-316

Waiheke Musical Museum Charitable Trust

Arts and culture

Towards film licence, venue hire, advertising and credit card fees at Whittaker's Musical Museum  & Waiheke Community Cinema from 1 November 2022 to 15 December 2022

$940.00

$ 940.00

QR2218-317

Waiheke Rugby Club

Community, Environment

Towards bins at Onetangi Sports Park from 4 July 2022 to 30 September 2022

$1,540.00

$1,540.00

Conditional on collection being arranged.

QR2218-318

Waiheke Community Childcare Centre Incorporated

Community

Towards four gazebos at Waiheke Ostend Market from 1 July 2022

$2,000.00

$1,800.00

QR2218-319

Waiheke United AFC

Sport and recreation

Towards Ferry Tickets for Waiheke United Auckland Football Club from 1 July 2022 to 1 October 2022

$2,000.00

$           -  

Decision to not fund clubs for ferry travel.

QR2218-320

Waiheke Island Riding Club

Sport and recreation

Towards equestrian jump course at 165 Onetangi Road from 1 July 2022 to 30 July 2022

$1,500.00

$ 750.00

QR2218-321

The Waiheke Resource Trust

Environment

Towards advertising and wages at 6 Tahi Rd from 1 July 2022 to 30 November 2022

$2,730.00

$1,000.00

QR2218-322

Waiheke Sports Club Incorporated

Sport and recreation

Towards ferry tickets at Waiheke Sports Club from 1 July 2022 to 11 September 2022

$10,800.00

$           -  

Application withdrawn

QR2218-323

Carbon Neutral New Zealand Trust

Environment

Towards data purchasing of mapping data from 1 August 2022 to 1 October 2022

$2,000.00

$2,000.00

QR2218-325

Surfdale Food Forest

under the umbrella of Home Grown Waiheke Trust

Community

Towards pest proofing and land owner approval at Surfdale Food Forest from 4 July 2022 to 30 June 2023

$6,802.60

$1,500.00

QR2218-326

Catherine Mitchell Arts Centre

Arts and culture

Towards pottery wheel, glazes and contaners at Catherine Mitchell Arts Centre from 1 July 2022 to 31 July 2022

$3,005.18

$3,005.18

QR2218-327

Kahui Creative Network

under the umbrella of Community Networks Waiheke

Arts and culture

Towards wages at Kahui Creative Network from 25 July 2022 to 30 November 2023

$2,000.00

$           -  

This should be self-funded.

Total

 

 

 

$73,304.81

 $28,393.03

 

CARRIED

Note: Deputy Chair Kylee Matthews declared conflict of interest as the Chair and a signatory of Homegrown Waiheke Trust relating to Item 17.  Deputy Chair Matthews abstained from voting on the application from Surfdale Food Forest ID QR2218-325.

 

 

18

Community Resilience and Local Economic Development work programme 2022 - proposed grant allocation Waiheke Kai Charter 2022

 

Resolution number WHK/2022/99

MOVED by Member B Upchurch, seconded by Member P Walden:   

That the Waiheke Local Board:

a)      approve a grant of $10,000 for Kai Waiheke from the Waiheke Local Board’s 2021/2022 Community Resilience and Local Economic Development work programme.

CARRIED

Note: Deputy Chair Kylee Matthews declared conflict of interest as the Chair and signatory of Homegrown Waiheke Trust.  Deputy Chair Matthews abstained from voting on Item 18.  Deputy Chair Kylee Matthews left the room at 7.04pm, during discussion and voting and entered the room at 7.09pm.

 

19

Connected Communities Waiheke Māori Responsiveness programme 2022 - proposed projects for grant allocations

 

Resolution number WHK/2022/100

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:   

That the Waiheke Local Board:

a)      approve a grant from the 2021/2022 Māori Responsiveness work programme by allocating $10,000 to Waiheke Adult Learning to increase Māori participation in Te Reo Māori community education courses.

b)      approve a grant from the 2021/2022 Māori Responsiveness work programme by allocating $10,000 to Piritahi Marae to increase resilience and assist with reopening following Covid restrictions.

CARRIED

 

 

20

Approval of the 2022/2023 Waiheke Local Board Customer and Community Services work programme

 

Resolution number WHK/2022/101

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)      approve the 2022/2023 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report).

b)      approve in principle the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

c)      approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

d)      approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme (Attachment A to the agenda report) with the addition of Rakino Hall (ID 20645) funding being bought forward to 2022/2023 as required for Community Facilities to progress the project collaboratively with the Rakino community.

e)      support the proposed projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report).

f)       note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee.

g)      note that there may be minor changes to year one of the 2022/2023 Local Board C&CS Work Programme, and other changes in years 2 and 3 which are approved in principle, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year.

f)       allocate $4845 to a Community Response Fund and delegate approval of budget allocation to the Chair and the Deputy Chair, with majority support of board members, noting any projects approved will be included within the next quarterly report to the board.

CARRIED

 

 

21

Approval of the 2022/2023 Waiheke Local Board Infrastructure and Environmental Services Work Programme

 

Resolution number WHK/2022/102

MOVED by Deputy Chairperson K Matthews, seconded by Chairperson C Handley:  

That the Waiheke Local Board:

a)      approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (outlined in Attachment A to the agenda report):

Bike Hub

$10,000

Climate Action Activator

$25,000

Conservation Advisor

$15,000

Construction Waste Leadership on Waiheke

$19,000

The Waiheke Marine Education Initiative

$39,000

Waiheke Environmental Grants Fund

$30,000

Waiheke Water Quality Programme

$30,000

Total

$168,000

b)      approve in principle the 2023/2024 Infrastructure and Environmental Services work programmes (outlined in Attachment A to the agenda report)

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes

d)      note the allocation of $175,000 asset-based services capital expenditure budget towards the Putaki Bay and Ostend Doman – renew coastal assets programme in the 2022/2023 financial year.

CARRIED

 

 

22

Approval of the Waiheke Local Board Auckland Emergency Management work programme 2022/2023

 

Resolution number WHK/2022/103

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)        approve the Auckland Emergency Management work programme 2022/2023 (Attachment A to the agenda report)

 

CARRIED

 

 

23

Draft Auckland golf investment plan update - stakeholder feedback in response to board resolution

 

Resolution number WHK/2022/104

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)      receive the requested updated stakeholder feedback on the draft Auckland Golf Investment Plan.

CARRIED

 

 

24

Waiheke Local Board Workshop record of proceedings

 

Resolution number WHK/2022/105

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      note the record of proceedings for the local board workshops held on 18 and 25 May and 1 and 8 June 2022. 

CARRIED

 

 

25

List of resource consent applications - 8 May to 3 June 2022

 

Resolution number WHK/2022/106

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      note the list of resource consents applications related to Waiheke Island. 

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

Deputy Chair Matthews closed the meeting with a karakia.

 

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

 

 

 

7.24 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................