I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 22 June 2022

6.00pm

This meeting will proceed via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

Whau Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

 

Members

Catherine Farmer

 

 

Ulalemamae Te'eva Matafai

 

 

Warren Piper

 

 

Jessica Rose

 

 

Susan Zhu

 

 

(Quorum 4 members)

 

 

 

Rodica Chelaru

Democracy Advisor

 

15 June 2022

 

Contact Telephone: 021 02185527

Email: rodica.chelaru@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Whau Local Board

22 June 2022

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                           6

12        Whau Ward Councillor's update                                                                                  7

13        Notice of Motion requesting that Auckland Council and Auckland Transport respond to long-term Whau Local Board advocacy around the implementation of the New Lynn Urban Plan 2010/2030 and a proposed multi-storey park and ride 13

14        Adoption of the Whau Local Board Agreement 2022/2023                                     21

15        Approval of the 2022/2023 Whau Local Board Customer and Community Services work programme                                                                                                          39

16        Approval of the 2022/2023 Whau Local Board Infrastructure and Environmental Services Work Programme                                                                                       111

17        Approval of the Whau Local Board Plans and Places work programme 2022/2023                                                                                                                                     131

18        Approval of the Whau Local Board Tātaki Auckland Unlimited work programme 2022/2023                                                                                                                    135

19        Whau Quick Response Round Three 2021/2022 grant allocations                      141

20        Sport and Recreation Facilities Investment Fund 2022 - Local Board views     151

21        Approval for a new private road name at 15 Highbury Street, Avondale            157

22        Local board feedback on the Council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021                                  165

23        Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change                                                                                        189

24        Local board feedback on Auckland Transport's Draft Parking Strategy (2022) 213

25        Reporting back a decision made under delegation                                               299

26        Whau Local Board Workshop Records                                                                   313

27        Governance Forward Work Calendar                                                                      321

28        Consideration of Extraordinary Items

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

·         New Lynn Citizens Advice Bureau

·         Friends of Arataki

·         Western Quilters

·         Citizens Advice Bureau
Waitākere Board

·         Literacy Waitākere

Volunteer

Committee member

Member

Chair

Board member

Susan Zhu

·         Chinese Oral History Foundation

·         The Chinese Garden Steering Committee of Auckland

·         Chinese Medicine Council of New Zealand

Committee member

Board member

 

Board member

Fasitua Amosa

·         Equity NZ

·         Massive Theatre Company

·         Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

·         Avondale-Waterview Historical Society

·         Blockhouse Bay Historical Society

·         Portage Licensing Trust

·         Blockhouse Bay Bowls

·         Forest and Bird organisation

·         Grey Power

Member

 

Member

Trustee

Patron

Member

Member

Te’eva Matafai

·         Pacific Events and Entertainment Trust

·         Miss Samoa NZ

·         Malu Measina Samoan Dance Group

·         Aspire Events

Co-Founder

 

Director


Director/Founder

 

Director

Warren Piper

·         New Lynn RSA

·         New Lynn Business Association

Associate member

Member

Jessica Rose

·         Women in Urbanism-Aotearoa, Auckland Branch

·         Forest & Bird

·         Big Feels Club

·         Frocks on Bikes

·         Bike Auckland

·         Department of Conservation

Committee member

 

Member

Patron

Former co-chair

Former committee member

Employee

Member appointments

Local board members are appointed to the following bodies. In these appointments the local board members represent Auckland Council.

External organisation

Leads

Alternate

Aircraft Noise Community Consultative Group

Warren Piper

Catherine Farmer

Avondale Business Association

Kay Thomas

Warren Piper

Blockhouse Bay Business Association

Warren Piper

Fasitua Amosa

New Lynn Business Association

Susan Zhu

Kay Thomas
Warren Piper

Rosebank Business Association

Fasitua Amosa

Warren Piper

Whau Coastal Walkway Environmental Trust

Fasitua Amosa

Jessica Rose

 

4          Confirmation of Minutes

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)     confirm the minutes of its ordinary meeting, held on Wednesday, 25 May 2022, as

        true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member W Piper  and Chair K Thomas for consideration under item 13.

 


Whau Local Board

22 June 2022

 

 

Whau Ward Councillor's update

File No.: CP2022/03140

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Whau Ward Councillor, Tracy Mulholland.

2.       A period of 10 minutes has been set aside for the Whau Ward Councillor to have an opportunity to update the Whau Local Board on regional matters.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive the report and thank Whau Ward Councillor, Tracy Mulholland, for her update.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Ward Councillor's Report

9

      

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Notice of Motion requesting that Auckland Council and Auckland Transport respond to long-term Whau Local Board advocacy around the implementation of the New Lynn Urban Plan 2010/2030 and a proposed multi-storey park and ride

File No.: CP2022/08486

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Member W Piper has given notice of a motion that he wishes to propose.

2.       The notice, signed by Member W Piper and Chair K Thomas as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment A.

 

Motion

That the Whau Local Board:

a)      note that despite ongoing advocacy for a multi-storey park and ride facility in New Lynn, Whau Local Board has not received a formal detailed response or advice from Auckland Transport.

b)      request Auckland Transport report to the Whau Local Board on potential alternative funding and development models to deliver a park and ride facility, noting Auckland Transport’s reduced income and budget constraints.

c)      note the significant demand pressures on parking, caused by intensive brownfield development and increased density in the Whau without increasing supply and the continuing build-up of parking pressures.

d)      note the Auckland Transport New Lynn Town Centre Parking Review 2018 and the New Lynn Urban Plan 2010/2030 reports identify the need for and recommend the development of one or more multi-storey parking buildings.

e)      request that Auckland Transport investigate as a matter of urgency the development of a new multi-storey multi-use/modal park and ride parking facility in New Lynn and report back to the local board in detail, ensuring a joined-up approach in its response to both the New Lynn Urban Plan and the New Lynn Town Centre Parking Review 2018.

f)       note that while the Whau Local Board resolutions of 13 July 2011 (resolution number WH/2011/81) did not expressly name the New Lynn Urban Plan as a strategic document in spatial planning this might be attributed to the fact that the document was omitted from the staff advice that informed its decision, and from subsequent reporting to and decision-making by the Regional Development and Operations Committee.

g)      request advice from the Auckland Council Chief of Strategy, and the General Manager, Plans and Places as to why the New Lynn Urban Plan was not included in this process and whether it can be retrospectively adopted and implemented as originally intended.

h)      request that this Notice of Motion be forwarded to the Mayor, all Councillors, and the Board of Auckland Transport for their information.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion requesting that Auckland Council and Auckland Transport respond to long-term Whau Local Board advocacy around the implementation of the New Lynn Urban Plan 2010/2030 and a proposed multi-storey park and ride

15

     

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Adoption of the Whau Local Board Agreement 2022/2023

File No.: CP2022/08014

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the local content for the Annual Budget, which includes the Whau Local Board Agreement 2022/2023, the message from the Chair, and local board advocacy.

2.       To adopt a local fees and charges schedule for 2022/2023.

Whakarāpopototanga matua

Executive summary

3.       Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4.       From 28 February to 28 March 2022, Council consulted on the proposed Annual Budget 2022/2023. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 25 May 2022 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5.       Local boards have now considered local content for the Annual Budget 2022/2023 which includes a local board agreement, a message from the Chair, and local board advocacy, as well as a local fees and charges schedule for 2022/2023.

6.       On 29 June 2022, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2022/2023, including 21 local board agreements.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      adopt the local content for the Annual Budget, which includes the Whau Local Board Agreement 2022/2023, the message from the Chair, and local board advocacy (Attachment A to the agenda report).

b)      adopt a local fees and charges schedule for 2022/2023 (Attachment B to the agenda report).

c)      delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2022/2023 (the Whau Local Board Agreement 2022/2023, message from the Chair, and local board advocacy).

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2022/2023, including each Local Board Agreement, on 29 June 2022.

 

Horopaki

Context

7.       Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the Annual Budgets which outlines priorities, budgets and intended levels of service over a one-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8.       Throughout the development of the Annual Budget 2022/2023, local board Chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2022/2023.

9.       From 28 February to 28 March 2022, the Council consulted with the public on the Annual Budget 2022/2023. Whau locally held events were held in the Whau Local Board area to engage with the community and seek feedback on both regional and local proposals.

10.     A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the Whau Local Board May 2022 business meeting agenda.

11.     Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 25 May 2022 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Both staff and the local board have reviewed the local feedback received as part of consultation on Annual Budget 2022/2023 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2022/2023 (Attachment A to the agenda report), including the Local Board Agreement 2022/2023, the message from the Chair, and local board advocacy, as well as a local fees and charges schedule for 2022/2023 (Attachment B to the agenda report).

13.       Overall, the recurring theme of most concern to Whau respondents is the Climate Action discussion. Although the topic is one of the key topics for discussion at the regional Annual Budget level, it is manifested at the local level. There is recurring commentary citing the need to protect existing mature trees and enhancing future tree canopy in the Whau.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

15.     Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects Council chooses to progress with will be assessed as part of the relevant reporting requirements.

16.     Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     Local boards worked with Council departments to develop their local board work programmes for 2022/2023 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     This report seeks local board adoption of its content for the Annual Budget 2022/2023 and other associated material, including the Local Board Agreement 2022/2023.

Tauākī whakaaweawe Māori

Māori impact statement

19.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate Council’s responsiveness to Māori.

20.     Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

21.     Of those who submitted to the Annual Budget 2022/2023 from the Whau Local Board area nine identified as Māori. Eight mana whenua groups made submissions to Auckland Council, including Te Kawerau Iwi Tiaki Trust, with whom the Whau Local Board has a relationship.

22.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in Council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

23.     The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2022/2023 financial year.

24.     LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the Annual Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

25.     Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

26.     A local fees and charges schedule for 2022/2023 is adopted alongside of the Local Board Agreement 2022/2023. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the Council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     Decisions on the local content of the Annual Budget 2022/2023, including the Local Board Agreement 2022/2023 and a local fees and charges schedule for 2022/2023, are required by 23 June 2022 to ensure the Governing Body can adopt the final Annual Budget 2022/2023, including each Local Board Agreement, at its 29 June 2022 meeting.

Ngā koringa ā-muri

Next steps

28.     The resolutions of this meeting will be reported to the Governing Body on 29 June 2022 when it meets to adopt the Annual Budget 2022/2023, including 21 local board agreements.

29.     It is possible that minor changes may need to be made to the attachments before the Annual Budget 2022/2023 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegate authority to the Chair to make any final changes if necessary.

30.     Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local content to support the Annual Budget 2022/2023 - Whau

25

b

Whau Local Board Fees and Charges 2022/2023

37

     

Ngā kaihaina

Signatories

Author

Renée Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

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22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Approval of the 2022/2023 Whau Local Board Customer and Community Services work programme

File No.: CP2022/07797

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2022/2023 Whau Local Board Customer and Community Services work programme and its associated budget (Attachment A to the agenda report).

Whakarāpopototanga matua

Executive summary

2.       This report presents the 2022/2023 Whau Local Board Customer and Community Services work programme for approval from the following departments:

·    Connected Communities

·    Community and Social Innovation

·    Community Facilities

·    Parks, Sports, and Recreation

·    Regional Service Planning, Investment and Partnerships.

3.       In addition, the 2023/2024 Customer and Community Services work programme and the 2023/2024 and 2024/2025 Customer and Community Services - Community Facilities Department work programme are presented for approval in principle.

4.       To support the delivery of the local board’s outcomes and aspirations highlighted in the Whau Local Board Plan 2020, Customer and Community Services directorate presents a work programme for local board approval each financial year.

5.       The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

6.       The work programme has been developed with the local board providing feedback to staff on project and activity prioritisation through a series of workshops, held between October 2021 and May 2022.

7.       The work programme development process takes an integrated approach to planning activities, involving collaboration between the local board and staff from across the Council.

8.       Within the Customer and Community Services work programme, the Community Facilities Department has identified several projects for the 2023/2024 and 2024/2025 financial years as part of the Risk Adjusted Programme (RAP).

9.       Approval is sought for the planning and design of the RAP projects to commence during the 2022/2023 financial year, so that they can be prioritised if other already approved projects cannot be delivered or are delayed due to unforeseen reasons.

10.     The work programme includes projects proposed to be funded from regional budgets subject to approval by the Parks, Art, Community and Events (PACE) Committee, including Landslide Prevention, Local Parks and Sports Field Development budgets. The local board can provide formal feedback on these regional projects by way of resolutions to this report.

11.     There is still a degree of uncertainty about the delivery of activities due to the unpredictability of COVID-19. In the event of further COVID-19-related disruptions, some activities within the work programme are able to be modified should changes to restrictions and resourcing eventuate. Changes to some activities may lead to delays in delivery and/or the need to adjust project budgets.

12.     Auckland Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. Honouring Te Tiriti o Waitangi and supporting Māori Outcomes is implicit within the entire work programme.

13.     Once approved in June 2022, the local board will receive quarterly progress updates on the delivery of the 2022/2023 work programme.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve the 2022/2023 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report).

b)      approve in principle the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

c)      approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

d)      approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme (Attachment A to the agenda report).

e)      provide feedback for consideration by the Parks, Arts, Community and Events Committee on projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report).

f)       note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee.

g)      note that there may be minor changes to year one of the 2022/2023 Local Board Customer and Community Services work programme, and other changes in years two and three which are approved in principle, due to Annual Budget decisions affecting capital budgets, and that the required changes will be discussed with and reported to the local board early in the new financial year.

Horopaki

Context

14.     The Auckland Plan 2050 (Auckland Plan) is Council’s long-term spatial plan to ensure Auckland grows in a way that will meet the opportunities and challenges ahead. It aims to contribute to Auckland’s social, economic, environmental and cultural wellbeing.

Diagram

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15.     Local board plans align with the Auckland Plan, and set out local community priorities and aspirations. The 2022/2023 Customer and Community Services work programme in turn aligns to not only the local board plans but the appropriate Auckland Council plans, policies and strategies.

16.     Work programme activities align to one or more of the following 2020 Whau Local Board Plan outcomes:

·        Outcome 1 - Strong, resilient and inclusive communities where local identity, diversity and creativity are nurtured

·        Outcome 2 - Māori aspirations are advanced and prioritised, and Māori history and identity are valued and reflected in our community spaces

·        Outcome 3 - Quality urban development and community facilities to meet the needs of our growing and changing population

·        Outcome 4 - Improved and expanded opportunities for walking, cycling and public transport

·        Outcome 5 - Our natural environment is protected and enhanced

·        Outcome 6 - Thriving town centres a strong local economy and neighbourhoods that are supportive and connected.

17.     Development of the work programme is based on consideration of community needs and priorities, availability of resources and funding, Treaty of Waitangi obligations, external partnerships and risk assessment.

18.     The Customer and Community Services directorate provides a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of Auckland’s people, places and natural environment. These are designed and implemented to meet the unique needs of the local community.

19.     Development of the work programme follows an integrated approach to planning activities by the following departments of the directorate:
:

Tātaritanga me ngā tohutohu

Analysis and advice

20.     The work programme demonstrates the phasing of programme and project delivery for the 2022/2023 financial year.

21.     Delivery of the work programme commences from 1 July 2022, and in some cases comprises a continuation of implementation from previous financial years, including annually occurring events or projects and ongoing programmes.

22.     New activities and investments, and potential carry-forward items also form part of the work programme.

23.     Table one summarises the approval status required for the three financial years presented within the work programme.

Table one: Customer and Community Services local board work programme approvals

Department

2022/2023

2023/2024

2024/2025

Community Facilities

Approve

Approve in principle

Approve in principle

All other Customer and Community Services departments

Approve

Approve in principle

N/A

24.     Community Facilities presents a three-year rolling work programme so that delivery and financial commitments against the capital works programme can be planned.

25.     Approval of unique multi-year projects, particularly capital works, in the 2022/2023 work programme may lead to contractual commitments to the future budget needed to complete the project in 2023/2024 or 2024/2025.

26.     The remainder of Customer and Community Services presents the work programme in descending three-year increments and are therefore only presenting years two and three of the three-year work programme.

27.     The local board will be updated by staff on the delivery of the programme by way of quarterly performance reports.

Proposed amendments to the 2022/2023 work programme

28.     The local board approved the 2021/2022 Customer and Community Services work programme in June 2021 and approved in principle the 2022/2023 and 2023/2024 work programmes.

29.     The 2022/2023 work programme contains variations to the version that was approved in principle last year. These include the addition of new activities, changes to existing activities, such as required budget allocation and delivery timeframes, and identifies some activities that have been stopped.

30.     Table two highlights the new activities in the work programme:

Table two: work programme activities that are new

ID

Activity name

Lead department

Budget

1346

Youth Economy (Youth Connections) - Whau

CCS: CSI – The Western Initiative

$20,000

2991

WH: Wheeled recreation/play provision assessment

CCS: PSR – Park Services

$0

32029

Avondale Lions Club - internal and external renovations

C&CS: Community Facilities

$120,000

31990

Gardner Reserve - toilet exterior wrap

C&CS: Community Facilities

$25,000

31935

Gittos Domain - refurbish amenity block

C&CS: Community Facilities

$150,000

32035

Mason Park - renew tennis court

C&CS: Community Facilities

$50,000

32036

New Lynn Community Centre - waterproof lower roof and gutter

C&CS: Community Facilities

$57,000

36708

Olympic Park - renew sports field and lighting - Whau

C&CS: Community Facilities

$1,241,832

31934

Riversdale Reserve - refurbish amenity block

C&CS: Community Facilities

$200,000

31987

Temuka Gardens - renew park lighting

C&CS: Community Facilities

$70,000

32038

Whau - implement wheeled recreation/play

C&CS: Community Facilities

$290,746

36707

Whau – renew building structures, fixtures and fittings 2024-2025 financial year

C&CS: Community Facilities

$555,331

36706

Whau - renew park fixtures, furniture and signage 2024-2025 financial year

C&CS: Community Facilities

$465,000

32028

Whau - renew park walkways and paths 2023 financial year+

C&CS: Community Facilities

$285,000

36705

Whau - renew park walkways and paths 2024 financial year+

C&CS: Community Facilities

$515,000

32121

Whau - upgrade/renew sportsfield and park lighting to LED

C&CS: Community Facilities

$250,000

 

31.     Table three highlights the activities that were approved in principle in June 2021 but have stopped, or proposed activities that did not start, and are therefore not included in the 2022/2023 work programme:

Table three: work programme activities that have been removed from the work programme

Previous ID

Activity name

Lead department

542

WH: Telling park stories

CCS: PSR – Park Services

1038

Avondale and Rosebank local parks service assessment

CCS: PSR – Park Services

 

COVID-19 considerations for Customer and Community Services

32.     The work programme includes activities that respond to the impacts of COVID-19 by providing:

·     safe and welcoming spaces

·     inclusive events to bring the community back together

·     community support, including grants

·     stronger connections with other organisations, including Council-controlled Organisations, iwi and Māori organisations, business associations, community organisations and central government agencies, which also serve Auckland’s communities.

33.     There is still a degree of uncertainty about the delivery of these activities due to the unpredictability of COVID-19. In the event of further COVID-19 related disruption some activities within the work programme are able to be modified should changes to restrictions and resourcing eventuate. Changes to some activities may lead to delays in delivery and/or the need to adjust project budgets.

34.     Current CAPEX delivery challenges include increased material and labour costs, as well as shortages in both sectors, this in turn will lead to increased overall project costs.

35.     Current supply chain issues, obtaining building materials, may lead to delays in project delivery. Increased costs and delays will be managed as part of the ongoing management of work programmes via additional RAP projects, and the rephasing of projects to accommodate increased budget and address material shortages.

Māori Outcomes

36.     Local boards play a vital role in representing the interests of all Aucklanders and are committed to the Treaty-based obligations and to Māori participation and development.

37.     Auckland Council has important statutory obligations with respect to Te Tiriti o Waitangi. Honouring Te Tiriti o Waitangi and supporting Māori Outcomes is implicit within the entire work programme.

38.     A thriving Māori identity is Auckland’s point of difference in the world. It advances prosperity for Māori and benefits all Aucklanders.

39.     The local boards recognise the importance of building meaningful relationships with mana whenua, maatawaka and whānau, and understanding Māori aspirations.

40.     Table four shows the outcomes, objectives and key initiatives from the local board plan that recognise these areas of common interest.

Table four: Whau Local Board plan Māori outcomes, objectives and initiatives

1.        

1.        

1.        

1.        

1.        

Outcomes

Objectives

Initiatives

Outcome 1 – Strong, resilient and inclusive communities where local identity, diversity and creativity are nurtured

·    Our diverse communities are empowered to promote their cultural traditions and interests, engage with other communities and foster leadership

·   Partner with Hoani Waititi Marae and other Māori organisations in the community to build relationships between local Māori communities and other ethnically diverse communities and foster a shared understanding

·    Our communities’ voices are heard and responded to, and everyone has an opportunity to participate

·   Support opportunities to increase democratic participation, particularly amongst Māori, Pasifika and ethnic minorities

Outcome 2 – Māori aspirations are advanced and prioritised, and Māori history and identity are valued and reflected in our community spaces

·    The distinctive Māori heritage of the Whau area and its mana whenua is visible in key community spaces 

·   Progress te kete rukuruku, the

Māori naming of parks and reserves, along with interpretive signage that tells the stories of the history of particular sites and their significance to Māori

·    Encourage the use of te reo Māori signage in all our community places, libraries and transport hubs

·   Support our libraries to embrace and champion the everyday use of te reo Māori and promote opportunities for learning te reo Māori for people of all ages

·    Advocate for the redevelopment of the Ash Street / Rata Street Bridge over the Whau River as one of the many gateways to the west, with a strong Māori focus and design components that can tell the story of the Whau River and celebrate its significance

·    Our partnerships with mana whenua are strengthened 

·      Implement a formal relationship agreement with Te Kawerau ā Maki

·      Develop and foster sustainable and authentic relationships with all mana whenua entities with an interest in the Whau

·      Partner with Te Kawerau ā Maki and the Waitākere Ranges Local Board to address kauri dieback disease in areas that border and cross into the Whau Local Board area, both in local parks and on private land where feasible

·     Māori principles and traditions are considered early in our major projects and planning processes 

·     Build our cultural capability and develop protocols to ensure tikanga practices are considered in all local board business and processes

·     Invest in Māori-focused environmental and sustainability initiatives in local neighbourhoods, including healthy kai, community gardens, composting, healthy homes, and regeneration of streams and waterways focusing on whānau and kaitiakitanga

·     Encourage locally delivered Council initiatives to demonstrate an awareness of mātauranga Māori

·    Encourage the increased use of Māori place names across the Whau and consider advocating to formalise these, in partnership with mana whenua

·    Advocate for the inclusion of a strong Māori focus in the design and implementation of Te Whau Pathway

·     Māori living in the Whau are empowered to realise their aspirations for their whānau and local communities

·      Support establishment of more pā harakeke and increase opportunities for weaving in the community

·      Strengthen our partnership with Hoani Waititi Marae, advocate for its long-term aspirations, and identify ways to increase access to its services and initiatives to residents of the Whau

·     Identify ways to further work with and support other marae in west Auckland, develop a closer partnership relationship with Taumata Whau, and build closer relationships with Māori service providers and organisations and informal groups

 

Outcome 3 – Quality urban development and community facilities to meet the needs of our growing and changing population

·     Everyone in the Whau has opportunities for active and passive recreation in our parks and open spaces

·    Support the establishment of pou, kaitiaki and interpretive signage in parks to increase awareness of local Māori history

Outcome 5 – Our natural environment is protected and enhanced

·     Objective – Our communities are supported to exercise the principle of kaitiakitanga in their local areas

·     Facilitate and expand Māori-led environmental initiatives based on whānau, kaitiakitanga and other traditional Māori principles

Outcome 6 – Thriving town centres, a strong local economy and neighbourhoods that are supportive and connected

·     Our town centres and neighbourhoods are clean, busy, safe, attractive, connected and meet the needs of local communities 

·    Ensure that the Whau’s unique Māori heritage and identity is reflected in our town centres, neighbourhoods and in local placemaking initiatives

·     More local people are able to access employment, education and training opportunities in the Whau

·      Support Māori and Pasifika businesses to pilot local workforce development initiatives

 

41.     There is a wide range of activity occurring across Tāmaki Makaurau to advance Māori outcomes. Much of this is led by mana whenua and Māori organisations, as well government organisations, non-government organisations and businesses.

42.     The Auckland Plan’s focus on Māori culture and identity is encapsulated in the outcome: Māori Identity and Wellbeing.

43.     Kia Ora Tāmaki Makaurau, Council’s Māori Outcomes performance measurement framework, captures the majority of council’s Māori outcome strategy and planning. The framework responds to the needs and aspirations that Māori in Tāmaki Makaurau, both mana whenua and mataawaka, have expressed to Council.

44.     The work programme includes activities that have an objective to deliver outcomes for and with Māori. Attachment B sets out the activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas.

45.     Table five shows the strategic priority areas and alignment to Kia Ora Tāmaki Makaurau outcomes.

Table five: Whau Local Board work programme Māori outcome areas

Strategic priority area

Kia Ora Tāmaki Makaurau outcome

Kaitiakitanga

Kia Ora te Taiao

Māori business, tourism and employment

Kia Ora te Umanga

Māori identity and culture

Kia Ora te Ahurea

Marae development

Kia Ora te Marae

Papakāinga and Māori housing

Kia Ora te Kāinga

Realising rangatahi potential

Kia Ora te Rangatahi

Te reo Māori

Kia Ora te Reo

Whānau and tamariki wellbeing

Kia Ora te Whānau

 

46.     The Customer and Community Services directorate lead or contribute to programmes that align with all outcomes. Particular priorities are Kia Ora te Marae, Kia Ora te Whānau and Kia Ora te Reo.

47.     In a COVID-19 recovery environment there is increasing focus on Kia Ora te Umunga / Māori Business, Tourism and Employment and the role that the council can play, not only in supporting economic recovery, but in a thriving Māori economy.

48.     Kia Ora te Ahurea / Māori Identity and Culture is often a focus for local boards as events and place-based design often plays an important part in many local programmes.

Work programme budget types and purpose

49.     Work programme activities are funded from various budget sources, depending on the type of delivery. Some activities within the work programme are funded from two or more sources, including from both local and regional budgets.

50.     Table six outlines the different budget types and their purpose that fund the work programme.

 

Table six: work programme budget types and purpose

Budget type

Description of budget purpose

Locally Driven Initiatives (LDI)

A development fund used to advance local operational and capital activities at the discretion of the local board

Asset Based Services (ABS)

Allocated to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services, grants and staff time to deliver activities

Local renewals

A fund dedicated to the partial renewal or full replacement of assets including those in local parks and community facilities

Growth (local parks and sports field development)

Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs

Coastal

A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons

Landslide prevention

A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region

Specific purpose funding

Funds received by the council, often from external sources, held for specific local board areas, including compensation funding from other agencies for land acquisitions required for major projects

One Local Initiative (OLI)

Funds allocated to a local board priority project in alignment with the Long-term Plan 2018/2028

Long-term Plan discrete

Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure

Kauri Dieback Funding

Part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund used to implement the national kauri dieback programme standards

External funding

Budget from external parties, not yet received and held by Customer and Community Services

Capital projects and budgets

51.     The capital projects to be delivered in the Whau Local Board area, together with identified budgets and main funding sources, are shown in Attachment A to the agenda report.

52.     The budgets associated with the capital works programme are estimates only, costs are subject to change and may need to be refined as the project progresses through the design and delivery process. Once activity details are more clearly defined, staff will update the work programme for approval in subsequent years.

53.     The capital works projects have been geo-spatially mapped to indicate the location of projects within the local board area (Attachment C to the agenda report). Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.

Risk Adjusted Programme

54.     The Risk Adjusted Programme was first implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

55.     Several capital projects in the 2023/2024 and 2024/2025 work programme have been identified as part of the Risk Adjusted Programme and outlined in Attachment A to the agenda report.

56.     Local board approval is sought for the commencement of these projects in the 2022/2023 financial year, so that they can be prioritised if other already approved projects cannot be delivered or are delayed due to unforeseen reasons.

Regionally funded activities included in the local board work programme

57.     Some activities from the Landslide Prevention and Local Parks and Sports Field Development (growth) budgets are funded regionally and will be presented to the Parks, Arts, Community and Events (PACE) Committee for approval after 30 June 2022.

58.     The local board has decision-making responsibility for these activities within parameters set by the Governing Body, which include project location, scope, and budget. These activities are therefore included in the work programme.

59.     The local board can provide feedback on the activities outlined in Attachment D to the agenda report. Staff will present this feedback to the Parks, Arts, Community and Events Committee when they consider regionally funded activities.

Process for changes to the approved work programme

60.     Some projects in the work programme require further local board decisions as they progress through the delivery process.

61.     Where further decisions are anticipated they have been indicated in the work programme, and decisions will be sought as required through local board business meetings.

62.     Amendments to the work programme or specific projects may also be required as projects progress, in response to more detailed design and costing information, community consultation, consenting requirements and similar factors.

63.     Amendments to the work programme or specific projects will be managed in accordance with the established local board delegations to staff.

64.     The work programme includes community leases. Lease renewals without variations will be processed by way of a memo, in accordance with agreed delegations.

65.     Should the local board signal their intent to change or pursue a new lease that is not contemplated in the leasing work programme, a deferral of an item already programmed for delivery will need to be accommodated.

66.     Staff will workshop expired and more complex community leases with the local board and then report on them at a business meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

67.     As Customer and Community Services is a significant service provider and property owner, the directorate has a leading role in delivering Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

68.     In providing asset-based services, Customer and Community Services contributes most of Council’s operational greenhouse gas (GHG) emissions through its facilities and infrastructure.

69.     Property managed by the directorate, in particular coastal assets, will be adversely affected by climate change. The work programme includes actions, consistent with Te Tāruke-ā-Tāwhiri to halve Council’s operational GHG emissions by 2030, and to adapt to a changing climate.

70.     Actions include reducing operational GHG emissions through phasing-out gas heating in aquatic centres, improving the efficiency of facilities, investing in renewable energy, and adopting the Sustainable Asset Policy.

71.     At the same time, the directorate will mitigate GHG emissions and improve climate resilience through delivering tree planting programmes across the region. This includes delivering the Mayor’s tree planting initiatives, transitioning unproductive farmland on regional parks to permanent native forest, and delivering ecological restoration projects with community groups.

72.     Work is ongoing to build on the above actions and embed climate change considerations into investment decision-making, planning, and corporate policies, including asset management plans and Local Board Plans.

73.     As approved through the 10-year Budget 2021/2031, Council’s mandated approach to ‘deliver differently’ is also anticipated to help reduce the council carbon footprint by creating a sustainable service network. This may include a shift to digital service models or the consolidation of services into a smaller footprint.

74.     Each activity in the work programme has been assessed to identify whether it will have a positive, negative or neutral impact on greenhouse gas emissions, and affect Auckland’s resilience to climate change.

75.     The activities in the Whau Local Board work programme identified as having a positive or negative impact on climate change are outlined in Attachment E to the agenda report.

76.     Types of activities in the work programme that will have positive impacts on emissions and improve community resilience to climate change, include community-led environmental and educational programmes, supporting volunteer planting, delivering council-led planting and sustainable design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

77.     The Customer and Community Services work programme was developed collaboratively by staff from the directorate’s departments and Local Board Services to ensure that the activities and delivery of the work programme are integrated, complementary, and reflect council wide priorities.

78.     An example of collaboration on delivery is the kauri dieback programme which is delivered by the Community Facilities, Parks, Sports and Recreation, and the Infrastructure and Environmental Services directorates.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

79.     The feedback received from the local board through a series of workshops from October 2021 to May 2022 has informed the proposed Customer and Community Services work programme.

80.     A focus area of the work programme is to respond to the Recovery Budget, the communities of greatest need and build capacity within the community, including through community-led delivery and partnerships.

81.     Planning and delivery of some activities involves consultation with the community to ensure that their aspirations are understood and responded to.

Tauākī whakaaweawe Māori

Māori impact statement

82.     The provision of services, facilities and open spaces support the realisation of the aspirations of Māori, promote community relationships, connection to the natural environment and foster holistic wellbeing of whānau, hapū and iwi Māori.

83.     Attachment B shows local board projects or programmes that are ranked as delivering ‘high’ Māori Outcomes. They involve ongoing collaboration with Māori or are delivered by Māori.

84.     Projects or programmes in Attachment A may also contribute to Māori Outcomes but are not highlighted as they are identified to have a moderate or low impact.

85.     Engagement with Māori is critical and, if not already completed, will occur on a programme or project basis, prior to any work commencing, and be reported back separately to the local board. 

86.     Further information about the response to Māori aspirations as described in the work programme, is captured in the Analysis and Advice section.

Ngā ritenga ā-pūtea

Financial implications

87.     Each activity line has a budget allocation in one or more of the financial years e.g., 2022/2023, 2023/2024 and 2024/2025. Where activity lines show a zero-dollar operating expense (OPEX) budget, this reflects implementation costs met through staff salary or other funding sources.

88.     The 2022/2023 activities recommended for local board approval can be accommodated within 2022/2023 budgets and staff resources.

89.     The budgets allocated to activities in the financial years 2023/2024 and 2024/2025 are indicative and are subject to change due to any increased costs, inflation or reduction to the overall available annual Council budget that may occur.

90.     Table seven summarises the budget sources and allocation for each work programme financial year.

Table seven: Whau Local Board budget allocation

Local budgets

2022/2023 (approve)

2023/2024 (approve in principle)

2024/2025 (approve in principle – Community Facilities only)

Operational (Opex): Locally Driven Initiatives (LDI)

1,250,610

1,303,963

1,273,179

Opex: Asset Based Services (ABS)

14,436,253

10,199,846

10,569,923

Capital (Capex): Local Asset Renewals - Budget (ABS)

2,786,421

4,307,096

5,286,975

Capex: Local Asset Renewals - Proposed Allocation (ABS)

2,262,168

4,307,096

5,286,975

Advanced Delivery RAP*

155,410

 

 

Capex: Local Asset Renewals - Unallocated budget (ABS)

368,843

0

0

Capex: Locally Driven Initiatives (LDI) – Budget

170,000

170,000

655,746

Capex: Locally Driven Initiatives (LDI) - Proposed Allocation

165,860

170,000

655,746

Advanced Delivery RAP*

0

 

 

Capex: Locally Driven Initiatives (LDI) - Unallocated budget

4,140

0

0

Capex: Growth projects Allocation

0

0

0

Capex: Coastal projects Allocation

0

0

0

Capex: Landslide Prevention projects Allocation

37,283

0

0

Capex: Specific Purpose Funding - Allocation

9,706,217

5,400,870

334,614

Capex: One Local Initiative

0

0

1,000,000

Capex: Long-term Plan discrete

8,491,450

11,462,101

10,135,654

Capex: Natural Environment Targeted Rate

0

0

0

Capex: External Funding Allocation

1,177,545

54,287

0

* See paragraph 54-56 for RAP explanation

91.     The budgets are based on the allocations in the Long-term Plan 2021-2031. Budgets are subject to change during council’s Annual Budget and future Long-term Plan processes. If decisions on the Annual Budget result in budget reductions, the work programme will need to be amended to align to these budgets via future decisions of the local board.

92.     Any 2021/2022 Opex budget unspent on 30 June 2022, will be assessed for carry-forward to the 2022/2023 work programme. Carry-forwards will be added to the work programme as separate activity lines and will be reflected in the revised budget.

93.     During delivery of the 2022/2023 work programme, where an activity is cancelled or no longer required, the local board can reallocate the associated budget to an existing work programme activity or create a new activity within that financial year. This process will include agreement from each department and will need to be resolved on by the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

94.     The most significant risk is that delivery of the Customer and Community Services work programme is dependent on the local board approving the work programme by 30 June 2022. Approval of the work programme after the start of the financial year could result in delays to delivery.

95.     The majority of operational (Opex) activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

96.     Table eight outlines the key risks and mitigations associated with the work programme once it has been approved.

Table eight: risks and mitigations

Risk

Mitigation

Non-delivery, time delays and budget overspend of activities that are managed through the work programme.

Having agreed processes to amend the work programme if activities need to be changed or cancelled.

Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.

Unknown risks associated with trialling a new activity for the first year.

Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board.

Health, safety and wellbeing factors, including external influences relating to work programme delivery may impact the delivery of activities, resulting in activities requiring adjustment.

Health and safety assessments will be conducted prior to commencement of projects. Work programme activities and projects will be adjusted accordingly where these risks occur during the delivery phase.

The COVID-19 pandemic may continue to negatively impact on the progress and deliverability of the work programme.

Development of the work programme has included consideration of potential impacts on delivery due to COVID-19 for all activities.

Timeframes for some activities are set to enable delivery within the agreed timeframe despite possible delays.

Where activities need to be cancelled the local board can reallocate the budget to other activities.

The COVID-19 pandemic and other geopolitical factors may result in further inflationary and supply chain pressures.

Potential inflationary pressures have been modelled into key forecasts; however, uncertainties remain.

The ongoing cost increase may become unsustainable, and may require a reprioritization of potential work programmes, capital spend and a potential discontinuation of some programmes.

Ngā koringa ā-muri

Next steps

97.     Delivery of the Customer and Community Service work programme is scheduled to start on 1 July 2022 and continue until 30 June 2023.

98.     Regionally funded projects are an exception and will commence after they have been approved by the Parks, Arts, Community and Events Committee in July 2022.

99.     The local board will receive progress updates on a quarterly basis, with the first quarterly report available in November 2022.

100.   When further decisions for activities are needed at project milestones, these will be brought to the local board at the appropriate time.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Customer and Community Service Work Programme 2022/2023

55

b

Whau Local Board - Māori Outcomes

91

c

Whau - Capital Works and Leasing Work Programme Map

93

d

Whau - Regional Feedback

95

e

Whau - Climate Impacts

97

     

Ngā kaihaina

Signatories

Authors

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Mace Ward - General Manager Parks, Sports and Recreation

Mirla Edmundson - General Manager Connected Communities

Tania Pouwhare - General Manager Community and Social Innovation

Taryn Crewe - General Manager Community Facilities

Authorisers

Claudia Wyss - Director Customer and Community Services

Adam Milina - Local Area Manager

 

 



Whau Local Board

22 June 2022

 

 

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22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Approval of the 2022/2023 Whau Local Board Infrastructure and Environmental Services Work Programme

File No.: CP2022/07631

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2022/2023 Whau Local Board’s Infrastructure and Environmental Services work programme, and approve in principle the 2023/2024 work programme.

Whakarāpopototanga matua

Executive summary

2.       This report presents the Whau Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2022/2023 financial year, and for approval in principle for the subsequent financial year 2023/2024 (see Attachment A to the agenda report).

3.       The work programme provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years. The 2022/2023 is year two of the three-year cycle. Many of the programmes included in this report were approved in principle in the 2021/2022 work programme.

4.       The work programme responds to the outcomes and objectives identified in the Whau Local Board Plan 2020.

5.       The work programme has been developed through a series of workshops between November 2021 and May 2022, where the local board provided feedback to staff on programme and activity prioritisation.

6.       The local board indicated its support for the following activities to be delivered in 2022/2023, with budgets as listed below:

·    Climate action network - $9,000

·    EcoMatters programmes:

o   Bike hub – $20,000

o   Community nurseries – $10,600

o   EcoFest West Festival – $9,550

o   EcoMatters Environment Centre and Sustainability Hub – $43,400

o   Healthy Homes on a Budget – $10,550

o   Love Your Neighbourhood – $5,650

·    Friends of Oakley Creek restoration programme – $3,500

·    Manukau Harbour Forum – $8,000

·    Oakley Creek pest plant control buffer project – $10,000

·    Whau Community Pest Plant control buffer programme - $15,000

·    Whau Wildlink – $45,000.

7.       The proposed work programme has a total value of $190,250, which can be funded from within the local board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year. Approval in principle is also being sought for activities in the 2023/2024 financial year.

8.       The indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programme.

9.       Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2022/2023 budget for approval

Climate action network

$9,000

EcoMatters programmes

$99,750

Friends of Oakley Creek restoration programme

$3,500

Manukau Harbour Forum

$8,000

Oakley Creek pest plant control buffer project

$10,000

Whau Community Pest Plant control buffer programme

$15,000

Whau Wildlink

$45,000

Total

$190,250

b)      approve in principle the 2023/2024 Infrastructure and Environmental Services work programme (Attachment A to the agenda report).

c)      note that with the funding of $99,750, EcoMatters Environment Trust will deliver the following projects in the 2022/2023 financial year:

i)        Bike Hub - $20,000

ii)       Community Nurseries - $10,600

iii)      EcoFest West Festival - $9,550

iv)      EcoMatters Environment Centre and Sustainability Hub - $43,400

v)      Healthy Homes on a Budget - $10,550

vi)      Love Your Neighbourhood - $5,650.

d)      note that the indicative programmes and budgets for 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programme.

Horopaki

Context

10.     Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme (Attachment A to the agenda report).

11.     The proposed work programme responds to the outcomes and objectives identified in the Whau Local Board Plan 2020. The specific objectives reflected in the work programme are:

·    more safe, attractive, and high-quality walking and cycling connections are developed, and carbon emissions from our transport system are reduced

·    innovation and disruptive technologies are embraced where they can provide safe, low-carbon alternatives to private vehicle use

·    prepare communities for the impacts of climate change by building community resilience and reducing carbon emissions

·    our streams, waterways and harbours are protected, and their mauri is restored

·    our communities are supported to exercise the principle of kaitiakitanga in their local areas

·    more trees and native plants are planted in the Whau, alongside strengthened advocacy to protect existing significant trees.

12.     The following adopted strategies and plans also guided the development of the work programme:

·    Whau Local Low Carbon Plan

·    Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan

·    National Policy Statement – Freshwater Management

·    Mahere ā-Rohe Whakahaere Kaupapa Koiora Orotā mō Tāmaki Makaurau: Regional Pest Management Plan.

13.     The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. It also includes new initiatives supported by the local board. These programmes contribute towards the delivery of the Whau Local Board Plan 2020 environmental objectives, as detailed above.

15.     The work programme (Attachment A to the agenda report) provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

16.     This report seeks local board’s approval for budgets and activities in year two of the three-year work programme (2022/2023), and approval in principle for 2023/2024.

17.     Approving in principle does not commit the local board to funding in future years, as the budget for year three will still need to be approved on an annual basis. However, approval in principle will help staff, contractors and community groups to plan activities, and resourcing in the longer-term.

18.     Budgets for year three are subject to change, as the programmes are further refined or if local board priorities shift.

19.     The proposed activities for delivery as part of the board’s 2022/2023 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2023/2024 financial year:

Climate action network – $9,000

20.     The local board has indicated that it would like to continue to support the climate action network in the 2022/2023 financial year. The local board allocated $9,000 towards this programme in 2020/2021 (then known as the low carbon network) and 2021/2022.

21.     A low carbon network is a community-led network of individuals, households, community groups, and businesses working together within the local board area to promote, support and implement community level low carbon activities. The network provides an opportunity for networking and collaboration for residents, businesses and practitioners undertaking low carbon activities in the local board area.

22.     This network will continue to be supported by a community climate action broker, who will empower members of the network. A stronger community resilience to climate change will be achieved through building community connections and sharing skills.

23.     The programme will help to implement the local climate action plan in collaboration with the local board and neighbouring climate action networks. In particular, the climate action network will help to achieve the local board’s commitment to reduce climate impacts through guiding local action in response to the regional climate emergency.

24.     Approval in principle is also sought for $9,000 towards this programme from the local board in 2023/2024.

EcoMatters programmes – $99,750

25.     The local board has indicated that it would like to continue to fund the EcoMatters Environment Trust. This will enable the trust to continue to deliver a number of environmental programmes in the Whau Local Board area. For the 2021/2022 financial year, the local board funded $99,750 towards EcoMatters programmes.

26.     For the 2022/2023 financial year staff recommend that the programme also be funded a total of $99,750. The projects proposed for delivery are listed in Table 1 below, with a brief description and the key deliverables that the trust will provide through these projects.

Table 1. Key deliverables for projects delivered by EcoMatters Environment Trust

Description of Project

Deliverables

Bike Hub ($20,000)

Continue to develop and operate the repair centre for second-hand bikes at the EcoMatters precinct.

Continue to develop and deliver bicycle skills programmes in conjunction with partner organisations.

·     continued repair centre operations

·     a sustainable operational model for the bike hire service is developed

·     the Whau Local Board's support will be acknowledged through signage at the EcoMatters precinct

·    funding and support from other sources for the development of the bike hub and its programmes will be received.

Community Nurseries ($10,600)

Establishment of community nurseries is supported, and advice is provided to the community on how best to establish and maintain these.

 

·    minimum of 2,500 native plants germinated and potted on for future planting

·    minimum of 2,000 native plants available for community planting programmes within the Whau Local Board area (plants generated from this initiative in the 2021/2022 financial year)

·    provision of nursery advice to community groups and interested parties to assist programmes to establish new nurseries.

EcoFest West Festival ($9,550)

Funding to support the running of the EcoWest festival held in West Auckland which will run from March to April 2023.

·    this funding will support the community-based environmental festival with access to free public events that provide information and practical ideas for making sustainable living choices

·    the festival will be marketed to businesses, institutions and community groups, acknowledging the Whau Local Board's funding

·    a minimum of 30 events will be held in the Whau Local Board area.

EcoMatters Environment Centre and Sustainability Hub ($43,400)

Funding will support the management, operation, and promotion of the EcoMatters Environment Centre and associated education programmes.

·    the centre will be open for at least 30 hours per week, providing a free or affordable meeting space to environmentally-focused community groups

·    a minimum of 26 sustainability-related seminars or workshops will be provided over the 2022/2023 financial year.

Healthy Homes on a Budget - ($10,550)

Workshops targeted at ethnic and faith-based communities and vulnerable households on topics around sustainable living and reduction of their ecological footprints.

·    a minimum of six workshops will be delivered in the 2022/2023 financial year

·    ethnic and faith-based communities and vulnerable households within the Whau Local Board Area will have the skills, knowledge and resources to make positive choices for sustainable living and reduce their ecological footprint.

Love your neighbourhood ($5,650)

Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.

·    this budget allocation will cover approximately 10 assistance requests

·    Love Your Neighbourhood assistance will be promoted in conjunction with the EcoWest Festival (March to April 2023)

·    details of the initiatives supported will be reported to the board on a quarterly basis.

 

27.     Approval in principle is also sought for $99,750 towards these programmes from the local board in 2023/2024.

Friends of Oakley Creek restoration programme – $3,500

28.     The local board has indicated it would like to continue to fund the Friends of Oakley Creek restoration programme for the 2022/2023 financial year. The local board allocated $3,500 towards this programme in 2020/2021 and 2021/2022.

29.     Friends of Oakley Creek are a community group that works to protect, preserve, enhance and restore the ecological health of Oakley Creek and its environment.

30.     Deliverables for the 2022/2023 financial year include:

·    growing and distributing 250 native plants

·    organising and undertaking one community planting day

·    supporting three local community groups with various aspects of ecological restoration and access to resources.

31.     Approval in principle is also sought for $3,500 towards this programme from the local board in 2023/2024.

 

 

 

Manukau Harbour Forum – $8,000

32.     The board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2022/2023 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards). These local boards border the Manukau Harbour and have an interest in protecting and restoring the mauri of the harbour.

33.     In 2021/2022 financial year, each of the member local boards provided $7,400 to co-fund the Manukau Harbour Forum. This was allocated to several activities including a Manukau Harbour Forum coordinator, a youth sustainability wānanga, development of a communications plan and the engagement of a mana whenua specialist to begin planning the mana whenua engagement hui to be held in 2022/2023.

34.     Staff recommend that each of the nine-member local boards contribute a further $8,000 each towards the forum for the 2022/2023 financial year, allowing a total budget of $72,000. Staff propose that the funding supports the following activities for the 2022/2023 financial year.

·    continue to fund Manukau Harbour Forum coordinator to assist with the delivery of the forum’s goals ($40,000)

·    fund the 2022/2023 youth sustainability wānanga which would involve around 50 students from all member local boards areas to develop leadership skills, sustainability knowledge, and collaborative action programmes ($17,000)

·    deliver the communications plan that was developed in the 2021/2022 financial year ($6,000)

·    complete the planning for the mana whenua engagement hui and to fund the hui itself ($9,000).

35.     These activities are subject to change as the forum members will approve the Manukau Harbour Forum work programme at an upcoming business meeting.

36.     Approval in principle is also sought for $8,000 towards this programme from each member local board in the 2023/2024 financial year.

Oakley Creek pest plant control buffer project – $10,000

37.     The local board has indicated it would like to continue to fund the Oakley Creek pest plant control buffer programme for the 2022/2023 financial year. The local board allocated $10,000 towards this programme in 2021/2022.

38.     This programme will support private landowners living next to high-value parks and reserves to control invasive weeds. The programme will begin with private properties adjoining Te Auaunga (Oakley Creek).

39.     The aim of the programme is to reduce weed densities on private properties and create a buffer to protect high-value parks and reserves from continued weed invasion. This will include:

·    identifying key buffer areas around Te Auaunga (Oakley Creek), with support from the local community group, Friends of Oakley Creek

·    identifying target weed species to be included for control

·    liaising with and providing advice and support for landowners and occupiers to undertake weed control with permission from the landowner.

40.     Staff recommend that $10,000 be allocated towards this programme in 2022/2023. Approval in principle is also sought for $15,000 towards this programme from the local board in 2023/2024.


Whau Community Pest Plant control buffer programme – $15,000

41.     The local board has indicated it would like to fund a new pest plant buffer programme  for the 2022/2023 financial year.

42.     This programme will support residents living adjacent to local park reserves to reduce pest plants on their properties. This will help to create a buffer to help protect various high ecological value park sites from re-invasion by certain pest plants.

43.     The programme will support pest plant control on private property through the engaging of an environmental contractor to carry out pest plant weed control and to provide useful advice to landowners. Where possible, the programme will include any community groups and consult with them on the project. Additional support for this programme will be provided through the Natural Environment Targeted Rate.

44.     Staff recommend that $15,000 be allocated towards this programme in 2022/2023. Approval in principle is also sought for $20,000 towards this programme from the local board in 2023/2024.

Whau Wildlink – $45,000

45.     The local board has indicated it would like to continue to fund the Whau Wildlink programme for the 2022/2023 financial year. The local board allocated $35,000 towards this programme in 2020/2021 and $45,000 in 2021/2022.

46.     This programme improves biodiversity through the removal of pest plants and pest animals and planting of native species. Water quality is improved by removing rubbish from waterways and streamside planting. These activities also improve connections between local communities and community groups. Through this programme, community groups will be supported to increase their reach and capabilities and enabled to lead and undertake restoration action.

47.     Funding allocations towards environmental activities are determined within the network, as projects are collaboratively developed. Examples of projects funded in 2021/2022 are:

·    Rongoā Māori in the Whau: four wānanga, a rongoā Māori advisory service and the provision of 100 rongoā Māori plants.

·    Pest Free Whau: pest trapping and monitoring sessions with a focus on Pest Free Olympic Park and collaboration with Pest Free Whau groups and volunteers.

·    Te Wai Ora o Te Whau: To engage community in caring for and monitoring of streams in the Whau. Eight streamside monitoring sessions and eight streamside care sessions.

·    Growing in Te Whau: To grow awareness of the impact of and encourage action to control environmental weeds in the Whau Local Board area. Weeding bees, outreach and messaging on weed species, particularly moth plant.

·    Hoopla: Haere mai ki wai Te Whau, an experience of the Whau River by kayak of the overlooked and difficult to access spaces of the wai Te Whau. The tour will be focussed on building relationships and understanding in support of improving the environment in and around the Whau River, looking at the history and ecology of the river and how the view of the river may change with greater public access from the completion of Te Whau pathway.

·    Te Whau Coastal Pathway Environment Trust: a contribution for a project to develop a georeferenced database of places where solid waste is deposited on the shoreline of the Whau River and estuaries using a drone.

48.     The network will be convened by members of the Whau community and facilitated by Council staff. The Whau Wildlink Strategy was completed in April 2021 and is the guiding document for this group. The benefits of this funding include:

·    local native ecosystems are protected and enhanced, providing safe refuge for native wildlife

·    collaboration and coordination of community efforts towards environmental outcomes

·    people becoming more engaged through partnering with the local board and the Council to protect biodiversity.

49.     Staff recommend that $45,000 be allocated towards this programme in 2022/2023. Approval in principle is also sought for $45,000 towards this programme from the local board in 2023/2024.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50.     In June 2019, Auckland Council declared a climate emergency and in response to this the Council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

51.     Each activity in the work programme is assessed to identify whether it will have a positive, neutral or negative impact on greenhouse gas emissions and contributing towards climate change adaptation.

52.     Table 2 outlines the activities in the 2022/2023 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

Activity name

Climate impact

Climate action network

This project aims to increase community climate resilience by building community connections and skills sharing.

EcoMatters programmes

EcoMatters initiatives respond to Auckland Council’s climate emergency declaration and commitments to address climate change by supporting and enabling community climate action. Programmes aim to reduce carbon emissions and increase community resilience to climate impacts, using currently available solutions for immediate progress. Community climate action involves local residents reducing or responding to climate change in personal lifestyle or local community-based ways, creating new social norms.

Friends of Oakley Creek restoration programme

Freshwater ecosystems provide many services such as flood mitigation, habitat for native biodiversity and carbon sequestration (riparian planting). These services are enhanced when the ecosystems are restored.

Manukau Harbour Forum

This programme will provide resilience to the community by ensuring waterways and the marine environment are protected and enhanced. Freshwater and marine ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.

Oakley Creek pest plant control buffer project

 

Protection of native trees through undertaking pest plant control will increase carbon sequestration. Carbon sequestration is the long-term removal, capture or sequestration of carbon dioxide from the atmosphere to slow or reverse atmospheric carbon dioxide pollution and to mitigate global warming.

Whau Community Pest Plant control buffer programme

Whau Wildlink

The programme will contribute to fewer native plants being eaten by pests, hence the survival and regeneration of increasing amounts of native vegetation. This will contribute to reducing greenhouse gas emissions in large areas of the Whau. It will also contribute to greater carbon sequestration and pollution absorption by native plants, as well as oxygen levels produced by these native plants.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

53.     The work programme was developed through a collaborative approach by operational Council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

54.     In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services and Healthy Waters.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55.     The programmes proposed for inclusion in the local board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Whau Local Board area.

56.     The programmes noted above align with the local board plan outcome ‘our natural environment is protected and enhanced’. The proposed work programme has been considered by the local board in a series of workshops from November 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

57.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

58.     The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

59.     Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

60.     Table 3 outlines the activities in the 2022/2023 work programme that contribute towards the delivery of specific Māori outcomes.

 

 

Table 3: Māori outcome delivery through proposed activities

Activity name

Māori outcome description

EcoMatters programmes

The funding provided by the local board to EcoMatters has an impact on Māori wellbeing and building capacity for Māori. EcoMatters regularly hold traditional Māori weaving workshops as part of their seminar and workshop education programme.

There is potential for healthy homes on a budget to contribute to Māori well-being through educating Māori groups about energy, water and waste, which may result in financial savings and home livability improvements.

Manukau Harbour Forum

Māori youth will be involved in the youth sustainability wānanga and are supported to develop and implement programmes relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.

Whau Wildlink

Mana whenua representatives have been approached to be involved in the group. A number of the groups have programmes with a strong focus on kaitiakitanga and Māori identity and culture including Haere mai ki te Whau and Rongoa.

61.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

62.     The proposed environment work programme for 2022/2023 totals to $190,250 of the local board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the local board’s total draft budget for 2022/2023.

63.     Budgets for activities in the 2023/2024 financial year are indicative. While local board’s approval in principle is being sought for a future year through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.

64.     An overall LDI opex carry-forward provision for programmes to be carried forward from 2021/2022 to 2022/2023 was approved by the Finance and Performance Committee as part of the annual budget. Work programme activities to be carried forward from 2021/2022 will be finalised post 30 June 2022. Local boards will receive detail of carry-forwards in their first scheduled performance report for 2022/2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

65.     If the proposed Infrastructure and Environmental Services Work Programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

66.     Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.

67.     The COVID-19 pandemic could have a negative impact on the delivery of local board work programme. Some activities may not be able to be delivered fully if COVID-19 restrictions are increased.

68.     Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

69.     Table 3 shows the key risks associated with activities in the proposed 2022/2023 work programme, as well as proposed mitigations.

Table 3: Key risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Climate Action Network

Timely programme delivery is dependent on the availability of key contractors with relevant experience in developing and delivering local climate action plans to fulfil the role of a local climate activator.

The programme is dependent on the willingness and availability of key stakeholders to participate in working group meetings and invest their time in helping to develop and implement the local board’s Low Carbon Action Plan.

This programme will likely be continued by the same contractor as prior years who has demonstrated experience with community engagement.

Low

EcoMatters programmes

EcoMatters initiatives are dependent on longstanding partnerships with the three Western local boards (Henderson-Massey, Waitākere Ranges and Whau). Funding for the EcoMatters Environment Centre and Sustainability Hub underpins ongoing operations and the ability of EcoMatters to deliver this and other programmes.

All three Western local boards have indicated ongoing support of the Environment Centre and Sustainability Hub, so this risk is considered low.

Low

Friends of Oakley Creek restoration programme

Wet weather can interrupt planting events.

There is a risk of a lack of uptake from the local community.

Contingency plans are built in for adverse weather.

Friends of Oakley Creek have worked extensively with their local community for many years, so this would be a low risk.

Low

Manukau Harbour Forum

This programme is dependent on securing a suitable mana whenua engagement contractor to deliver the mana whenua hui.

Staff have started to investigate options and had sourced through contacts several options and therefore this is considered low risk.

Low

Oakley Creek pest plant control buffer

Whau Community Pest Plant control buffer programme

Long term sustainability of the programmes will require ongoing community leadership and co-ordination to support individuals and groups across the local board area.

These programmes have been running well across the regional and respective the contractors have experience with community engagement.

Low

Whau Wildlink

There is a risk that the enthusiasm of the Whau community does not translate into action on the ground. There is also a risk that the community groups fail to collaborate.

The facilitator will canvas community groups for what they will find most valuable from the programme, with a focus on enabling action. Finding common interests in what community groups would like to achieve and sharing skills across groups will help the facilitator to encourage collaboration.

Low

70.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

71.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

72.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2022/2023 Whau Infrastructure and Environmental Services work programme

125

     

Ngā kaihaina

Signatories

Author

Nick FitzHerbert - Team Leader Relationship Advisory

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Adam Milina - Local Area Manager

 

 



Whau Local Board

22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Approval of the Whau Local Board Plans and Places work programme 2022/2023

File No.: CP2022/07553

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Whau Local Board Plans and Places work programme 2022/2023.

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s Plans and Places work programme and associated budgets for approval for delivery within the 2022/2023 financial year.

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Whau Local Board Plan 2020:

·   Thriving town centres, a strong local economy and neighbourhoods that are supportive and connected.

4.       The local board provided feedback to staff on the projects it would like to fund in a series of workshops. The local board indicated its support for the following projects with budgets as listed below:

·   Community Response – minor heritage activations - $10,000.

5.       The proposed work programme has a total value of $10,000, which can be funded from within the local board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

6.       Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve the Plans and Places work programme 2022/2023.

 

Horopaki

Context

7.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8.       The work programme responds to the outcomes and objectives that the local board identified in the Whau Local Board Plan 2020. The specific outcome that are reflected in the work programme is:

·   Thriving town centres, a strong local economy and neighbourhoods that are supportive and connected.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The proposed activities for delivery as part of the board’s Plans and Places work programme 2022/2023 are detailed below:

·    Community response – minor heritage activations - $10,000. A fund to assist with the implementation of any community heritage projects that may arise during the year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10.     The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The work programme was developed through a collaborative approach by operational Council departments with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     The proposed Plans and Places work programme has been considered by the local board in a series of workshops from November 2021 to May 2022. The views expressed by the local board members during the workshops have informed the recommended work programme.

13.     The activities in the proposed work programme align with the Whau Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

14.     Table 1 outlines the activities in the 2022/2023 work programme that contribute towards the delivery of specific Māori outcomes.

Table 1: Māori impact assessment of proposed activities

Activity name

Māori impact

Community response – minor heritage activations

Moderate

 

15.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

16.     Agreement from relevant Finance staff on the financial implications has been obtained.

17.     The proposed Plans and Places work programme budget for 2022/2023 is $10,000 of the local board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the local board’s total draft budget for 2022/2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     The success of this programme is dependent on working with the community to identify activation opportunities. The staff will leverage already established relationships and publicity channels to ensure uptake.

19.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

20.     Delivery of the activity in the approved work programme will commence on 1 July 2022 and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

21.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Anna Boyer - Senior Specialist: Community Heritage

Authorisers

John Duguid - General Manager - Plans and Places

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

Approval of the Whau Local Board Tātaki Auckland Unlimited work programme 2022/2023

File No.: CP2022/07966

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2022/2023 Whau Local Board Tātaki Auckland Unlimited work programme and its associated budget.

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s Tātaki Auckland Unlimited work programme and associated budgets for approval for delivery within the 2022/2023 financial year (see Attachment A).

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Whau Local Board Plan 2020:

·    More local people are able to access employment, education and training opportunities in the Whau.

4.       The local board provided feedback to staff on the projects it would like to fund in a series of workshops. The local board indicated its support for the following projects, with budgets as listed below:

· Young Enterprise Scheme Kick Start Days Sponsorship (continuation) – $1,000.

5.       The proposed work programme has a total value of $1,000, which can be funded from within the local board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

6.       Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve the Tātaki Auckland Unlimited work programme 2022/2023 (Attachment A to the agenda report).

 

Horopaki

Context

7.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8.       The work programme responds to the outcomes and objectives that the local board identified in the Whau Local Board Plan 2020. The specific outcome(s) that are reflected in the work programme are:

·    More local people are able to access employment, education and training opportunities in the Whau.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The proposed activities for delivery as part of the board’s Tātaki Auckland Unlimited (TAU) work programme 2022/2023 are detailed below (see Attachment A to the agenda report for further detail).

Young Enterprise Scheme Kick Start Days Sponsorship (continuation) – $1,000

10.     The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.

11.     Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

12.     The funding from the local board will support the delivery of the overall YES programme, including the Kick Start days in February 2023 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick start days are the first day students get to meet the Young Enterprise team and find out about their 2023 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to decide as to whether to participate.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The proposed TAU work programme has been considered by the local board in a series of workshops from October 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

16.     The activities in the proposed work programme align with the Whau Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

17.     Table 1 outlines the activities in the 2022/2023 work programme that contribute towards the delivery of specific Māori outcomes.

 

 

 

Table 1: Māori impact assessment of proposed activities

Activity name

Māori impact

Young Enterprise Scheme Kick Start Days

Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES.

 

18.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

19.     The proposed TAU work programme budget for 2022/2023 is $1,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2022/2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     Table 2 shows the identified significant risks associated with activities in the proposed 2022/2023 work programme.

Table 2: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Young Enterprise Scheme Kick Start Days

There is a risk that the Kick Start days do not proceed due to changes in the Covid-19 alert levels. As a result, the sponsorship provided to the Auckland Business Chamber may not be required.

To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified.

Medium

 

21.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

22.     Delivery of the activity in the approved work programme will commence on 1 July 2022 and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

23.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.


Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board - Tātaki Auckland Unlimited work programme 2022/2023

139

     

Ngā kaihaina

Signatories

Author

Sarah Leo Anderson – Local Economic Development Advisor

Authorisers

John Norman – Head of Economic Places

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

Table

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Whau Local Board

22 June 2022

 

 

Whau Quick Response Round Three 2021/2022 grant allocations

File No.: CP2022/07397

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Whau Local Board with information on applications in Whau Quick Response Round Three 2021/2022, and to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Whau Quick Response Round Three 2021/2022(Attachment A).

3.       The Whau Local Board adopted the Whau Local Grant Programme 2021/2022 on 24 March 2021. The document sets application guidelines for contestable grants submitted to the local board (Attachment B).

4.       The Whau Local Board originally set a total community grant budget of $109,909 for the 2021/2022 financial year. A total of $57,086.40 was allocated to Local Grant Round One and Quick Response rounds One and Two.

5.       At its business meeting of 27 April 2022, the Whau Local Board resolved (resolution WH/2022/36) to re-allocate $8,455 to Community Grants Whau. Leaving a balance of $61,277.60.

6.       At its business meeting on 25 May 2022 the board granted $25,199.49 towards Local Grants Round Two and $18,500.00 towards Multiboard applications, leaving $17,578.11 towards Whau Quick Response Round Three.

7.       At its business meeting of 25 May 2022, the Whau Local Board resolved (resolution WH/2022/54) to re-allocate $2,500 to Community Grants Whau. This increased the final available balance to 20,078.11.

8.       Twelve applications were received for the Quick Response grant applications, requesting a total of $19,913.37.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      agree to fund, part-fund, or decline each application in Whau Quick Response Round Three 2021/2022 listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2221-301

Melanoma New Zealand

Community

Towards nurse educator wages and administration costs for Melanoma New Zealand Mobile Spot Check Van Activation from July 2022 to October 2022

$1,260.00

Eligible

QR2221-302

Communicare CMA (Ak) Inc

Community

Towards venue hire and wages for the Blockhouse Bay Friendship Centre in Blockhouse Bay Baptist Church from July 2022 to May 2023

$2,000.00

Eligible

QR2221-303

Bluespur Charitable Trust

Community

Towards transport hire for camp identity at Karakariki Christian Camp from October 2022 to October 2022

$2,000.00

Eligible

QR2221-305

Lynn-Avon United Association Football Club (Incorporated)

Sport and recreation

Towards Junior Director wages for the football club from May 2022 to September 2022

$2,000.00

Eligible

QR2221-306

The Scout Association of New Zealand - Iona Cub Pack

Arts and culture

Towards costs of Stardome visit for the group to learn about Matariki from July 2022

$632.50

Eligible

QR2221-307

Misalaima Magaono

Arts and culture

Towards the purchase of materials to make traditional Tuvalu attires in 203/2 Thom St, New Lynn, Auckland 0600 from July 2022 to August 2022

$1,000.00

Eligible

QR2221-308

Waitakere Auckland Brass

Arts and culture

Towards the operating costs for the Jazzmania Concert in 36 Portage Road, New Lynn and New Lynn RSA, 2 Veronica Street, New Lynn, Auckland from September 2022 to October 2022

$2,000.00

Eligible

QR2221-309

The Helping Paws Charitable Trust

Environment

Towards the purchase of cat food and litter for fostered stray cats removed from the Whau area, from July 2022 to March 2023

$1,500.00

Eligible

QR2221-310

Beach Haven Bowling Club

Sport and recreation

Towards heat pump Installation at the Beach Haven Bowling Club from July 2022 to July 2022

$2,000.00

Eligible

QR2221-312

Polynesian Entertainers

Community

Towards venue hire, coordinator and tutor wages for Drum and Afi with Siva Afi workshops in Whau August 2022 to November 2022

$2,000.00

Eligible

QR2221-313

Autism New Zealand Incorporated

Community

Towards rent costs of the Auckland branch from July 2022 to April 2023

$2,000.00

Eligible

QR2221-314

The Whau River Catchment Trust

Environment

Towards the purchase of a gazebo for restoring the mauri of the Whau River and streams project from July 2022 to June 2023

$1,520.87

Eligible

 

 

 

 

 

 

Total

 

 

 

$19,913.37

 

 

Horopaki

Context

9.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

10.     Auckland Council Community Grant Policy supports each local board to adopt a grant programme.

11.     The local board grant programme sets out:

·     local board priorities

·     lower priorities for funding

·     exclusions

·     grant types, the number of grant rounds and when these will open and close

·     any additional accountability requirements.

12.     The Whau Local Board adopted its grant programme for 2021/2022 on 24 March 2021 (Attachment B) – resolution WH/2022/36. The document sets application guidelines for contestable grant.

13.     The community grant programmes have been extensively advertised through the council grant webpage, local board webpages, local board e-newsletters, Facebook pages, Council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The aim of the Local Board Grant Programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grant Policy and the Local Board Grant Programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     The Local Board Grant Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Based on the main focus of an application, a subject matter expert from the relevant department provides input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17.     The grant programme has no identified impacts on Council-Controlled Organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Local boards are responsible for the decision-making and allocation of local board community grants. The Whau Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Whau Local Board Community Grant Programme 2021/2022.

19.     The local board is requested to note that section 48 of the Community Grant Policy states: “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

20.     A summary of each application received through Whau Quick Response Round Three 2021/2022 (refer Attachment A) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The local board grant programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and the local board agreements.

23.     The Whau Local Board originally set a total community grant budget of $109,909 for the 2021/2022 financial year. A total of $57,086.40 was allocated to Local Grant Round One and Quick Response rounds One and Two.

24.     At its business meeting of 27 April 2022, the Whau Local Board resolved (resolution WH/2022/36) to re-allocate $8,455 to Community Grants Whau. Leaving a balance of $61,277.60.

25.     At its business meeting of 25 May the board granted $25,199.49 towards Local Grants Round Two and $18,500.00 towards Multiboard applications, leaving $17,578.11 towards Whau Quick Response Round Three.

26.     At its business meeting of 25 May 2022, the Whau Local Board resolved (resolution WH/2022/54) to re-allocate $2,500 to Community Grants Whau. This increased the final available balance to 20,078.11.

27.     Twelve applications were received for the Quick Response grant applications, requesting a total of $19,913.37.

28.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     The allocation of grants occurs within the guidelines and criteria of the Community Grant Policy and the local board grant programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

30.     Following the Whau Local Board allocation of funding for the Whau Quick Response Round Three 20212022, the grant staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Quick Response Grants Round Three Application Summary 2021/2022 (Under Separate Cover)

 

b

Whau Local Board Grants Programme 2021/2022

147

     

Ngā kaihaina

Signatories

Author

Zee Phakathi - Grants Advisor

Authorisers

Pierre Fourie - Grants and Incentives Manager

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

Text, letter

Description automatically generated

Table

Description automatically generated

Text

Description automatically generated

Graphical user interface, text, application, email

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Whau Local Board

22 June 2022

 

 

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

File No.: CP2022/07706

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek the local board’s views on applications to the Sport and Recreation Facilities Investment Fund 2022.

Whakarāpopototanga matua

Executive summary

2.       The Sport and Recreation Facilities Investment Fund is a regionally contestable fund allocated through The Long-term Plan 2021/2031.

3.       The fund supports the development of community sport and recreation facilities across Auckland, looks to address gaps in provision, and allows the Council to proactively respond to changing trends in sport and recreation.

4.       There is $15.3 million available in the current funding round.

5.       Allocation of the fund will be decided by the Parks, Arts, Community and Events (PACE) Committee at its meeting in September 2022.

6.       Local board views will inform recommendations to the PACE Committee.

7.       Applications received from within the Whau Local Board area are included in Attachment A.

8.       Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022. The recommendations from the assessment panel will be presented to the PACE Committee at the September meeting. If approved, the grant allocations and funding agreements with successful applicants will be developed in late 2022.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      endorse the following application to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i)        Bay Olympic Soccer & Sports Association Incorporated’s application for $522,754 to

contribute to the cost of gender neutral and improved facilities at 36 Portage Road, New Lynn.

b)      provide its views on this application to inform recommendations to the Parks, Arts, Community and Events (PACE) Committee.

 

Horopaki

Context

Sport and Recreation Facilities Investment Fund 2022

9.       The Sport and Recreation Facilities Investment Fund was established through the Long-term Plan 2018/2028 to support development of sport and recreation facilities in the Auckland region.

10.     The regionally contestable fund will invest circa $140 million over the next ten years to proactively address sport and recreation infrastructure shortfalls, respond to changing participation preferences and get more Aucklanders more active, more often.

11.     There is $15.3 million available in the current funding round. This funding envelope is a combined allocation from two financial years (2021/2022 and 2022/2023).

12.     The fund will be allocated by the Parks, Arts, Community and Events (PACE) Committee in September 2022.

13.     Further information relating to the Sport and Recreation Facilities Investment Fund and the current funding round can be found in the Sport and Recreation Facilities Investment Fund 2022 Guidelines.

Communication to the local board

14.     Memos dated 29 October 2021 and 13 April 2022 were circulated to the local boards to provide information on the Sport and Recreation Facilities Investment Fund 2022, outline the approach to local board engagement, and provide information on applications to the fund from within the local board’s area.

15.     In workshops during May/June 2022 local boards were provided with further information on application(s) to the fund from within their areas where they had the opportunity to ask questions for clarification and provide local insights.

16.     Applications received from within the Whau Local Board area are included at Attachment A.

17.     Local board views will inform consideration of applications by an independent assessment panel whose recommendations will go to the PACE Committee in September 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     Local boards may endorse an application to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022 or decline to endorse and instead raise concerns about the application.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Local board endorsement of the application(s) is not in itself considered to carry a climate impact.

20.     Mitigation of potential environmental impacts arising from individual projects will be examined as one of the assessment criteria for the fund.

21.     Should an application to the fund be successful, potential emissions and environmental impacts (e.g.: through construction) will be further considered in land-owner approval and resource consent processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     Decision-making on the fund sits with the PACE Committee.

23.     Local board views will inform recommendations to the committee.

24.     No other Council group impacts are identified as arising from the local board expressing views on applications to the fund.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Workshops were held with local boards during May and early June 2022 where applications(s) have been received from their area.

26.     During those workshops, local boards had the opportunity to:

i)    learn more about the application(s) and ask questions

ii)   provide their views supporting or opposing the applications.

27.     Local board directions taken from the workshops inform the recommendations in this report.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Māori outcomes are a priority criteria for the fund in the social and community theme. The social and community criteria are weighted to align with the equity focus in the Increasing Aucklanders Participation in Sport: Investment Plan 2018-2038. Scoring will reflect applications displaying strong Māori outcomes.

29.     An initial presentation on the fund was provided to the Mana Whenua Forum in October 2021. In response to Mana Whenua feedback, staff have ensured that the independent assessment panel assessing applications in July 2022 will include a specialist with a Māori outcomes perspective.

30.     Applications to the fund will be presented to Mana Whenua Forum in June 2022. Mana Whenua views will be sought to inform the assessment panel and recommendations to the PACE Committee. Where it is desired by Mana Whenua, fund recipients will be required to engage with iwi about their projects.

Ngā ritenga ā-pūtea

Financial implications

31.     The Sport and Recreation Facility Investment Fund is a regional budget established through The Long-term Plan 2018/2028. The PACE Committee allocates budget following a regionally contestable process.

32.     Local board views on applications will inform discussions with the assessment panel and ultimately recommendations to the PACE Committee.

33.     Local board endorsement of the application(s) will have no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The following risks and mitigations have been identified:

Risk

Mitigation

Applicants may consider the endorsement by the local board to be an indication that a grant will be forthcoming.

The applicant will be advised by staff that any endorsement at this stage is an endorsement to progress their application for further consideration.

Applicants may consider the endorsement by the local board to be an indication that the local board will provide necessary approvals (e.g. land owner approval, agreement to lease)

The applicant will be advised by staff that any local board endorsement at this stage does not affect future local board decisions.

The applicant may not have the capability to lead delivery of a successful project.

The applicant’s ability to deliver a successful project is a key weighting within the criteria to be used by the assessment panel.

Ngā koringa ā-muri

Next steps

35.     Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022.

36.     Recommendations from the assessment panel will be presented to the PACE Committee at the September meeting.

37.     Should the PACE Committee approve grant allocations, funding agreements with successful applicants will be developed in late 2022.

38.     Local boards will be advised of the PACE Committee decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Application received from within the Whau Local Board area

155

     

Ngā kaihaina

Signatories

Author

Nick Harris - Sport and Recreation Team Lead

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

Timeline

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Whau Local Board

22 June 2022

 

 

Approval for a new private road name at 15 Highbury Street, Avondale

File No.: CP2022/08126

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Whau Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 15 Highbury Street, Avondale.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the Council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       On behalf of the developer and applicant, Precise Homes North Shore Limited, agent Lochlan Hynd of CIVIX Ltd has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian and New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5.       The proposed names for the new private road at 15 Highbury Street are:

·    Whautapu Court (Applicant’s Preferred)

·    Rourou Lane (Alternative 1)

·    Weweia Place (Alternative 2).

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve the name Whautapu Court for the new private road created by way of subdivision at 15 Highbury Street, Avondale, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099103 and resource consent references BUN60350185 and SUB60350189).

Horopaki

Context

6.       Resource consent reference BUN60350185 (subdivision reference number SUB60350189) was issued in March 2021 for the construction of 33 new residential freehold units and one commonly owned access lot (COAL).

7.       Location and site plans of the development can be found in Attachment A and Attachment B to the agenda report.

8.       In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore, in this development, the COAL requires a road name because it serves more than five lots. This can be seen in Attachment B, where the COAL that requires a name is highlighted.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     Theme: The proposed road names in the table below reflect historical characteristics and features of the local area.

Proposed name

Meaning (as described by applicant)

Whautapu Court

(Applicant’s preferred)

‘The Whau is a native tree which has been used by local

Māori for generations. It is a rich food resource and can

be used for a variety of purposes, most evidently to

construct canoes. Whautapu, meaning Sacred Whau, is attributed to the Whau growing locally in Avondale.’

Rourou Lane

(Alternative 1)

‘The Rourou is a flaxen food basket, made to hold and keep food over long periods. The keeping of food is a symbol of nurture for future generations, in relation to the close proximity of Avondale College.’

Weweia Place (Alternative 2)

‘The Weweia, or Dabchick, is an endangered wetland bird found only in the central north island. They are extremely vulnerable, and currently extinct in the South Island. Great efforts are put into their preservation and conservation.’

 

13.     Assessment: All the name options listed in the table above have been assessed by the Council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: ‘Court’, ‘Lane’ and ‘Place’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council-controlled Organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.     On 3 May 2022 mana whenua were contacted by the Council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

·    Te Rūnanga o Ngāti Whātua

·    Ngāti Whātua o Kaipara

·    Ngāti Whātua Ōrākei

·    Te Kawerau ā Maki

·    Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

·    Ngāti Te Ata Waiohua

·    Ngāti Maru (Ngāti Maru Rūnanga Trust)

·    Ngāti Pāoa (Ngāti Paoa Iwi Trust)

·    Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

·    Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

·    Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

·    Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

22.     By the close of the consultation period, no responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24.     The road naming process does not raise any financial implications for the Council.

25.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location Map

161

b

Site Plan

163

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

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22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Local board feedback on the Council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

File No.: CP2022/07907

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to seek feedback from the local board on the Council’s preliminary response to the National Policy Statement on Urban Development 2020 (NPS-UD) and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 (RMA amendments).

2.       This report includes an overview of the feedback on the Council’s preliminary response received through the public consultation from 19 April to 9 May 2022.

Whakarāpopototanga matua

Executive summary

3.       The Council’s preliminary response to the NPS-UD and RMA amendments are set out in the NPS-UD and the Medium Density Residential Standards (MDRS). Some of these are not optional. Council must change the Auckland Unitary Plan (AUP) to put these new rules in place.

4.       However, the NPS-UD allows us to make some limited decisions to help shape the future of our city. Council can determine:

i)        the distances of walkable catchments, where buildings of six storeys or more are required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii)       the building heights and density to enable residential development within and next to other suburban centres – neighbourhoods centres, local centres, and town centres

iii)      the ‘qualifying matters’ that will apply in Auckland, or the characteristics within some areas that may allow the council to modify (or limit) the required building heights and density.

5.       Central government has already identified a number of qualifying matters. The Council is also able to include other ‘qualifying matters’ that are important for Auckland.

6.       The elements of the preliminary response that the Council is able to determine were open to feedback. A three-week public engagement on the Council’s preliminary response to the NPS-UD and RMA amendments was completed on 9 May 2022. This included an independently run survey of 2000 Aucklanders. The feedback has been analysed and the themes that have emerged from that analysis were presented to local board on Monday, 30 May 2022.

7.       The feedback summary report is attached to this report and has been published on the AKHaveYourSay website. The feedback responses received have also been published on the website.

8.       Local boards are now invited to give feedback on the council’s preliminary response, with particular regard to the matters available to council to make decisions on. A template (Attachment C) has been provided to assist the preparation of that feedback.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      note the Council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021.

b)      note the feedback received from Aucklanders on the Council’s preliminary response during the three-week public consultation in April and May 2022.

c)      provide feedback on the Council’s preliminary response, to be considered by the Planning Committee in preparation of the proposed intensification plan change for notification in August 2022.

 

Horopaki

Context

9.       The NPS-UD and the RMA amendments require that a proposed intensification plan change (IPI) must be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) have attended numerous workshops and made decisions in 2021 and 2022 on preliminary policy directions to guide how the Council will implement the NPS-UD and RMA amendments.

10.     At its meeting on 31 March 2022 the Planning Committee approved a preliminary response to the NPS-UD (Attachment A to the agenda report), for the purpose of public engagement for three weeks in April and May 2022. The preliminary response was made available to the public on the Auckland “Have Your Say” website from 19 April to 9 May.

11.     The preliminary response contained an overall consultation document, more detailed information sheets and access to the GIS map viewer that illustrates zoning proposals that reflected the committee’s resolutions. The maps also illustrated locations where various qualifying matters (mostly existing Auckland Unitary Plan overlays, endorsed by the committee) would limit the height and/or density that would otherwise be enabled.

12.     The GIS viewer was supported by information sheets that described the approach to intensification and the process that the council is following. The Auckland Unitary Plan (AUP) text for the new zone provisions was not available for feedback, as this was (and is) still being prepared and tested.

13.     Since October 2021, local boards and mana whenua have been involved in helping the council develop its preliminary response. This report summarises the themes emerging from the public engagement. Feedback received from the public, together with the ongoing involvement of local boards and mana whenua, will greatly assist the council in finalising the IPI for notification by 20 August 2022.

14.     Feedback was specifically sought on the following matters:

i)        the extent of walkable catchments around the city centre, metropolitan centres and rapid transit network stops (as required under Policy 3(c))

ii)       the approach to, and extent of, intensification of areas adjacent to the city, metropolitan, town, local and neighbourhood centres (as required under Policy 3(d))

iii)      the selection of, and approach to, ‘any other qualifying matters’ that limit the height and density that would otherwise be required as enabled under Policy 4.

15.     Feedback was not sought on matters in the NPS-UD and RMA amendments that are mandatory. Mandatory matters include the introduction of walkable catchments into the AUP, the enablement of six storey buildings in all zones in walkable catchments, and the application of medium density residential standards in all residential zones outside walkable catchments.

16.     The public engagement (under the heading ‘Government’s new housing rules: what it means for Auckland’) comprised the following:

·        an overview of the response and how to give feedback

·        a main consultation document (also translated into numerous languages) with the full preliminary response overview

·        online feedback form with questions on consultation topics and an opportunity to provide reasons and further explanation

·        more detailed information sheets on a range of topics

·        frequently asked questions and an explanation video

·        special character area assessment survey reports

·        the GIS NPS-UD map viewer and user guide

·        information and booking links for webinars and events

·        access to a planning enquiry service for questions and further information.

17.     Hard copies of the main documents including the feedback form were placed in libraries and service centres.

18.     Online consultation activities and events were scheduled and undertaken through the engagement period, as follows:

·        four online webinars - two covering the whole preliminary response (with a focus on intensification), one on special character areas, and one on other Council-identified qualifying matters

·        four ‘Have Your Say’ events – two for general opportunities for people or groups to present and discuss their feedback to members and staff, one for regional stakeholders, and one for residents’ groups and associations

·        two information meetings focussed on the special character areas qualifying matter – one on the North Shore and one in the city centre.

19.     In addition to the online and hard-copy feedback opportunity, an independently run sample survey of 2000 Aucklanders was procured from Kantar Public Limited. This was intended to enable a broader public perspective of the aspects of preliminary response, to complement the feedback offered and received from individuals, groups and organisations.

20.     All feedback received has been recorded, reviewed and allocated to themes to enable evaluation and assessment by staff and local board members. Summary reports have been prepared for the feedback received via the AKHaveYourSay website and also via the sample survey. All feedback has been published at AKHaveYourSay.

 

Tātaritanga me ngā tohutohu

Analysis and advice

21.     Most feedback (6,094 items) was provided via our online feedback form, provided in eight languages (English, Te Reo Māori, Samoan, Tongan, Simplified and Traditional Chinese, Korean and Hindi). There were also 1,766 ‘non-feedback form’ items of feedback received via email or through the post. Feedback received after the consultation closing date has not been included in the analysis within the ‘Summary of Feedback’ report (Attachment B to the agenda report). However, feedback received later than the closing date is being considered and will be made available for viewing along with the rest of the feedback received.

22.     Local board feedback on the preliminary response is now sought through resolutions at this meeting. This feedback will be considered in (and attached to) a report for the 30 June Planning Committee meeting where further policy directions will be determined towards the preparation of a proposed plan change for reporting to committee on 4 August 2022 for a decision on notification.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     Objective 8 and policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

24.     This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving ‘A low carbon, resilient built environment that promotes healthy, low impact lifestyles’. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

25.     Applying the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the Medium Density Residential Standards (MDRS) required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service. A more detailed analysis of climate impacts will be possible once the mapping work required to implement the NPS-UD and the RMA amendments is more advanced.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     All relevant Council departments and Council-controlled Organisations (CCOs) have been involved in preparing the Council’s preliminary response to the NPS-UD and the RMA amendments. They will have an ongoing role during the feedback period through to and beyond 20 August 2022. Feedback received on the council’s preliminary response will be reviewed by the relevant departments and CCOs to assist the council in finalising the IPI for public notification.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2021 on the NPS-UD. Local boards also received a detailed briefing on the Council’s preliminary response in March and May 2022.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Council has obligations under Te Tiriti o Waitangi and its Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being.

29.     The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30.     The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA 1991, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

31.     Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a)      involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b)      when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c)      provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d)      operate in a way that is consistent with iwi participation legislation.”

32.     Policy 9 directs the Council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the Council must involve mana whenua and mataawaka within the region.

33.     Individual and collective engagement has raised several key themes relating matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

34.     Common themes that have been identified include:

a)      universal access to be provided in residential design for less able whānau members

b)      access to open space for health and wellbeing

c)      safe and connected whānau and communities

d)      avoiding development in areas poorly served by infrastructure

e)      access to affordable housing options

f)       maintaining access to customary activities e.g., waka launching, kaimoana gathering

g)      protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h)      avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i)        provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j)        use of Māori design concepts in the development of commercial centres and in large residential developments

k)      use of mātauranga and tikanga Māori in the management of resources

l)        the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline

m)     avoiding exacerbating natural hazard risks

n)      maintaining the cultural significance of the Waitakere Ranges Heritage Area

o)      concern that Future Urban Zone land will be prematurely rezoned.

35.     The Council’s engagement team continues to actively work with mana whenua representatives on these matters.

Ngā ritenga ā-pūtea

Financial implications

36.       The NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments has resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This will require a greater than anticipated level of change to the AUP.

37.     The financial impact of these changes will affect the current 2021-2022 and the 2022-2023 financial years, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the organisation. Planning for the 2022-2023 financial year is currently underway, however any impacts will be of a scale that will not affect the Council’s overall financial position.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     The government has set a deadline of 20 August 2022 for the Council to publicly notify the IPI. Given the scale and complexity of the work required to meet this deadline, there is a risk that the quality of engagement on the Council’s preliminary response will not meet the expectation of Aucklanders and key stakeholders, and that the Council may not receive quality feedback from a wide range of interests. There is also a risk that Aucklanders and key stakeholders are unclear about the mandatory requirements of the NPS-UD and the RMA amendments, and where the Council has some discretion.

39.     These risks have been mitigated to date by strong, clear communications in the lead-up to and during the engagement period. The responses during the consultation period show a good response from Pasifika, and the general 25-44 age group. The responses were underrepresented in Māori, Asian and the general 15-24 age group. There was over-representation in the responses by New Zealand European / European and those over 45 years old.

Ngā koringa ā-muri

Next steps

40.     Staff continue to analyse feedback received, and this analysis will be presented to the committee, mana whenua and local boards to inform the completion of the IPI that must be publicly notified by 20 August 2022. Public notification is the beginning of formal submissions and hearings of those submissions.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Consultation document

173

b

NPS-UD Summary of the consultation feedback (Under Separate Cover)

 

c

Local board feedback template

179

     

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change

File No.: CP2022/08020

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of the report is to seek feedback from local boards on the development of draft plan changes and variations to the Auckland Unitary Plan (AUP) that are to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument (IPI) on medium density residential standards (MDRS) and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020 (NPS-UD). These are:

·        Transport-related changes to promote safe and efficient access to residentially zoned parking spaces and rear sites, and to address additional parking issues that were identified following the mandatory removal of car parking minimums from the AUP (Auckland-wide chapters E24 Lighting, E27 Transport, and E38 Subdivision – Urban   access and parking provisions).

·        Additions to scheduled items to enable their protection when the IPI is notified (Schedule 10 Notable Tree Schedule and Maps, and Schedule 14 Historic Heritage Schedule, Statements and Maps).

·        Mandatory variations to incomplete plan changes (council-initiated and private) required by the government to ensure MDRS are applied in all relevant residential zones.

Whakarāpopototanga matua

Executive summary

2.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

3.       Auckland Council is required to publicly notify its IPI in August 2022 to implement the NPS- UD and MDRS in relevant residential zones. The Council’s IPI must now re-write residential objectives, policies and rules to include MDRS, as well as making other changes to implement NPS-UD intensification directives, like increasing height to at least six stories within walkable catchments of certain zones and the rapid transit network stations.

4.       Additional plan changes and variations are necessary to address related matters and are proposed to be notified alongside the IPI.

5.       Feedback is sought from local boards on the policy approach and content of these draft plan changes and variations prior to the Planning Committee’s August 2021 meeting where notification will be considered.

6.       The specific text of each plan change and variation is likely to be amended as these changes progress towards notification as a result of feedback received from local boards, iwi authorities, key stakeholders, internal specialists and legal review.

Transport

7.       Auckland Council has already removed minimum car parking requirements from the AUP as required by NPS-UD and is completing a technical plan change to address gaps created by those removals. In doing so, other more complex additional parking matters need to be addressed in the AUP.

8.       Greater intensification across Auckland brings forward the need to address gaps and inconsistencies in the residential access provisions in chapters E27 Transport and E38 Subdivision - Urban.

Notable trees and Historic Heritage Places

9.       Additional notable trees and historic heritage places are proposed to be added to the AUP schedules 10 and 14 following staff-evaluation and these will be qualifying matters in the IPI. Historic heritage places and notable trees are qualifying matters that will be set out in the IPI to limit intensification so those values can be accommodated. Amendments to the notable tree and historic heritage places schedules are required to both update and add in newly assessed items for protection. It is important to protect qualifying matters by including items that are not presently scheduled to avoid the loss of those items through intensification.

Variations to incomplete plan changes

10.     The government requires that the Council prepare a variation for each plan change commenced, but not completed, at the time the December 2021 amendments to the Resource Management Act (RMA) came into force, where a change relates to a relevant residential zone. The governments’ MDRS will apply for up to six private plan change requests, and one Council-initiated change.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      note the content outlined in the agenda report relating to the development of draft plan changes and variations to the Auckland Unitary Plan to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument on medium density residential standards and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020.

b)      provide feedback as the local board’s response to the matters discussed in this report:

i)        Transport

ii)       Notable trees - Schedule 10

iii)      Historic heritage - Schedule 14

iv)      Variations to incomplete plan changes.

 

Horopaki

Context

Decision-making authority

11.     Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

12.     Local boards have a critical role in helping shape the council’s policy response to the NPS-UD. Plan changes and variations are required to address issues arising from implementing government policy and in terms of access matters in the Transport plan change, to address gaps and inconsistencies in the AUP provisions.

13.     The plan changes and variations relate to:

Transport

·    Addressing access to residentially zoned parking spaces and rear sites to prioritise pedestrian access and safety and to improve access efficiency and convenience for all user groups.

·    Developing parking provisions to:

provide safe and convenient pedestrian access to dwellings that have no vehicle access

require accessible parking so that people with disabilities can participate in everyday life

ensure the loading/unloading of goods can occur in a manner that does not compromise the safe and efficient functioning of the road network (including accessways)

cater for emerging changes in transport, including greater use of e-bikes, micro-mobility devices and electric vehicles.

Notable Trees and Historic Heritage Places

·    Updating the Auckland Unitary Plan notable tree schedule 10 and adding new notable trees

·    Adding new historic heritage places to the AUP historic heritage schedule 14 and removing one place from schedule 14.

Variations to incomplete plan changes

14.     The government requires variations so that all relevant residential zones include MDRS.  Variations will be complementary to the approach taken in the IPI. These mandatory variations must be processed alongside Council’s IPI and will use the same fast-track process. Council staff will prepare variations for:

 

Incomplete private plan changes relating to relevant residential zones:

Local board area in which land is located

PC 49 Drury East

Franklin

PC 50 Waihoehoe

Franklin

PC 51 Drury 2

Franklin

PC 59 Albany 10 precinct

Upper Harbour

PC 66 Schnapper Rock Road

Upper Harbour

PC 67 Hingaia precinct 1

Papakura

Incomplete Council-initiated plan changes relating to relevant residential zones

Suburbs in which land is located

 

PC 60 Open space

Less than 20 sites across:

Forrest Hill

Ellerslie

Freemans Bay

Grey Lynn

Pukekohe

Beachlands

Waiuku

Howick

Birkenhead

Mangere East

 

15.     Addressing access and parking matters must be addressed alongside the IPI so that the development community responds to growth opportunities appropriately. The rule changes are required to implement standards for assessing resource consent applications.

16.     Protecting historic heritage places and notable trees is important to comprehensively address qualifying matters in the AUP and protect these for future generations. The IPI will acknowledge historic heritage places (and other values) and notable trees as qualifying matters, but a separate change is necessary for those historic heritage places and trees that are not already scheduled but whose known values are significant, and eligible for scheduling.

17.     Local board feedback is an important input to help develop the plan changes and variations that are proposed to be notified alongside the IPI in August 2022.

18.     Local boards will have a second opportunity to express views after submissions close on the changes. Views expressed after submissions close in a resolution will be included in the analysis of the plan changes and submissions received. If a local board chooses to provide its views, a local board member will be invited to present the local board’s views at the hearing to commissioners, who make the decision on the plan changes.

19.     This report provides an overview of the IPI-supporting plan changes related to transport matters, and additional and corrected historic heritage places and notable trees and mandatory variations to incorporate MDRS. This report does not include a recommendation. Planning staff cannot advise the local board as to what its views should be, and then evaluate those views as part of reporting to the Planning Committee.

Tātaritanga me ngā tohutohu

Analysis and advice

Transport

20.     The Plans and Places department maintains a ‘Residential Issues Register’ and is currently finalising the draft 2021 ‘Section 35 Monitoring: B2.3 Quality Built Environment’ report. The register and the draft section 35 report identify the need for changes to the AUP to achieve better-quality access outcomes. As noted above, the identified parking issues are a consequence of the mandatory removal of car parking minimums.

21.     Attachment A to the agenda report outlines a summary of the potential changes at this stage in the process and the principal reasons for the changes.

Notable Trees

22.     The AUP protects and retains notable trees with significant historical, botanical or amenity values. Trees or groups of trees in Schedule 10 were evaluated using a set of criteria based on historical association, scientific importance or rarity, contribution to ecosystem services, cultural association or accessibility and intrinsic value. These factors are considered in the context of human health, public safety, property, amenity values and biosecurity.

23.     Tree schedules are highly dynamic and are not as easily maintained as other AUP schedules which are static (e.g. Outstanding Natural Landscapes Overlay Schedule, Outstanding Natural Features Overlay Schedule) meaning that they fall out of date over time. This is because subdivision, development and consents for removal/alteration as well as emergency works affect the description of listings on the Schedule. The health of trees can also naturally deteriorate. Given the number of listings contained in the Schedule, errors will continue to be identified and further updates will therefore be required. To update Schedule 10 requires a plan change. These changes cannot be addressed through any other process.

24.     There is a database of nearly 600 nominations received as submissions through the Proposed Auckland Unitary Plan process and further unsolicited nominations received through the current nomination process. These nominations have been received for trees right across the region and are not limited to any specific geographical area. There is an expectation from the community that the Council will evaluate and progress a plan change to add trees to the Schedule. There is a large volume of nominations and due to resourcing constraints, it has not been possible to evaluate them all at once. There will however be a portion of these nominations which have been evaluated and some of these trees may be found to meet the criteria for scheduling.

25.     Notable tree nominations are being investigated in the Albert-Eden, Franklin, Howick, Ōrākei, Ōtara-Papatoetoe, Rodney, Waitematā and Whau Local Boards. There are also more general amendments required to ensure the Schedule is accurate and operating as originally intended (for example, removals of listings where the tree has been physically removed, updating legal descriptions as a result of subdivision).

26.     Options relating to notable trees were presented to the Planning Committee on 5 November 2020 which resolved to review or make changes to the notable tree schedule as resources permit (PLA/2020/96). This included addressing existing nominations. It is important to note the scope of this work would not include calling for additional nominations.

27.     In accordance with the resolution discussed in paragraph 22, the Notable Trees Plan Change will amend Schedule 10 Notable Trees Schedule of the AUP as follows:

·        Add those nominated trees which merit inclusion to the schedule

·        Amend the schedule to address known inaccuracies/inconsistencies.

28.     The IPI will recognise notable trees as qualifying matters, including the newly proposed notable trees. A separate change is needed to schedule these additional trees as that is not the purpose of the IPI.

Historic Heritage

29.     Historic heritage is a matter of national importance that decision makers must consider under section 6 of the RMA. Significant historic heritage places are identified in Schedule 14 Historic Heritage Schedule, Statements and Maps of the Unitary Plan. Places identified in the schedule are subject to the provisions of the Unitary Plan Historic Heritage Overlay, which seeks to protect scheduled historic heritage places from inappropriate subdivision, use and development and enable the appropriate use of scheduled historic heritage places.

30.     For a place to qualify to be included in the Auckland Unitary Plan (AUP) historic heritage schedule, each place must meet the criteria and thresholds for scheduling that are outlined in the Regional Policy Statement (RPS) section of the AUP. Historic heritage places must be at least of considerable significance to their locality or beyond.

31.     Historic heritage places have been identified in the Albert-Eden, Henderson-Massey, Howick, Ōrakei, Rodney, Waitematā and Whau Local Boards. A list of these places is included in Attachment B to the agenda report.

32.     Most of these places were identified as a result of the survey of the special character values that was part of the council’s response to the NPS-UD. Other places were identified via public nominations. This work is supported by a Planning Committee resolution:

where significant historic heritage values are identified within the Special Character Areas Overlay, develop a plan change for places or areas to be added to the Auckland Unitary Plan historic heritage schedule.[1]

33.     Each identified historic heritage place’s evaluation demonstrates the criteria and thresholds for scheduling set out in the RPS are satisfied. It is important that places with significant historic heritage values are included in the AUP historic heritage schedule, so that these values can be appropriately managed. The historic heritage places listed in Attachment B  to the agenda report are proposed to be included in Schedule 14 via a plan change.

34.     Two historic heritage places are proposed to be deleted. The former St Andrews Sunday School Hall at 40 Rankin Avenue, New Lynn (Schedule 14.1 ID 189) was demolished in 2019. The Residence at 147 Sturges Road, Henderson (ID 75): this historic heritage place has been identified as not meeting the RPS thresholds for scheduling. It is not appropriate for a historic heritage place without sufficient value to remain in the AUP historic heritage Schedule 14.

35.     The IPI will recognise scheduled historic heritage places as qualifying matters, by limiting intensification to the extent necessary to continue to provide for the scheduled values. A separate change is needed to schedule the newly identified historic heritage places and to remove the place at 147 Sturges Road, as that is not the purpose of the IPI.

Variations

36.     Amendments made to the RMA in December 2021 came into force immediately and require tier 1 local authorities (including Auckland) to incorporate the government’s MDRS into all relevant residential zones.

37.     The government’s intention is that all plan changes relating to relevant residential zones also incorporate MDRS. Transitional provisions inserted into the RMA require the Council to prepare variations where changes commenced, but were not completed, when the RMA was amended. Up to seven variations are required to be notified at the same time as the council’s IPI, and to be processed alongside it. Work is commencing on variations to these changes:

Incomplete private plan changes relating to relevant residential zones:

Local board area in which land is located

PC 49 Drury East

Franklin

PC 50 Waihoehoe

Franklin

PC 51 Drury 2

Franklin

PC 59 Albany 10 precinct

Upper Harbour

PC 66 Schnapper Rock Road

Upper Harbour

PC 67 Hingaia precinct 1

Papakura

Incomplete Council-initiated plan changes relating to relevant residential zones

 

Suburbs in which land is located

 

PC 60 Open space

 

Less than 20 sites across:

Forrest Hill

Ellerslie

Freemans Bay

Grey Lynn

Pukekohe

Beachlands

Waiuku

Howick

Birkenhead

Mangere East

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

a)      to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

b)      to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

39.     The first of the Council’s climate goals is relevant because it relates to climate adaptation. That goal aligns with the legal principle for RMA decision-makers to have regard to the effects of climate change (section 7(i) RMA).

40.     However, the RMA currently precludes the second goal: consideration of climate mitigation. The Council may only consider climate adaptation and resilience.

41.     Several plan changes have some bearing on climate change. The transport plan change addresses the car parking design for new developments and access to residential car parking spaces and rear sites. How sites are designed and accessed provides for climate resilience, particularly by encouraging people to walk and cycle and facilitating sustainable modes of transport. Adding notable trees to the AUP schedule provides statutory protection for trees, adds to biodiversity and improves urban amenity for residents.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42.     The draft transport plan change has been consulted on with internal advice from Auckland Transport, Watercare and all relevant Council departments including Auckland Plans Strategy and Research, Resource Consents, Regulatory Services, Infrastructure and Environmental Services, and the Tāmaki Makurau Design Ope (formerly the Urban Design Unit).

43.     Key specialists are also involved in the review of the draft transport provisions and their feedback will be considered in the ongoing development of this plan change.

44.     In addition, the planning team is also working with the Infrastructure and Environmental Services technical standards team in their development of an Access Technical Guidance document for the construction and design of residential, business and rural accesses. This is to ensure the plan change and the technical guidance document are consistent with each other. It is anticipated the technical guidance will be completed later this year, after the notification of the transport plan change.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45.     The extent of intensification anticipated by NPS-UD and RMA amendments will affect all local boards, except Aotea/Great Barrier and Waiheke. Hauraki Gulf Islands are excluded from the application of MDRS and lie outside Auckland’s urban environment (where intensification is directed).

46.     Workshops were held with local boards on the draft transport plan change in November 2021 and in February 2022. Local boards’ feedback sought to address the access and parking matters by changing the operative AUP standards and/or creating new standards.  The draft section 32 report (which is being developed) also concurs that the issues are best addressed through statutory methods (e.g., a plan change). However, some matters could be supported by a non-statutory design guidance (e.g., cycle parking). Other matter such as the access requirements for fire and emergency services are best addressed by additional staff training and amendments to the access Practice and Guidance Note. Attachment C to the agenda report provides a summary of what we heard from local boards during workshops earlier in the year.

47.     This report and related briefings provide an opportunity for local board views to inform policy development.

Tauākī whakaaweawe Māori

Māori impact statement

48.     Kia Ora Tāmaki Makaurau is Council’s framework for measuring our performance in delivering on the strategic priorities identified by Māori.

49.     Policy 9 of NPS-UD directs the council to particularly involve iwi and hapū in the NPS-UD during the preparation of planning documents. The proposed plan changes to implement the intensification provisions is one planning document.

50.     All mana whenua entities recognised by the council receive ongoing invitations to engage and provide feedback on the NPS-UD programme including the supporting draft transport plan change. All representatives (including those electing not to participate in collective meetings or workshops) receive information, updates and hui notes.

51.     Relevant common themes identified to date include:

a)      Universal access provided in residential design for less able whānau members

b)      Safe and connected whānau and communities.

52.     Staff provide regular updates on all plan changes to mana whenua and specific briefings are planned for late May and June on these changes and the IPI.

Ngā ritenga ā-pūtea

Financial implications

53.     The local board is not exposed to any financial risk from providing its views on policy development.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54.     The power to provide local board views regarding the content of a draft plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

55.     Any views provided by the local board will be included in the August 2022 report to the Planning Committee seeking decisions on the IPI plan changes and the IPI-supporting plan changes and variations. Following the close of submissions, local boards will have the opportunity to express views on the notified changes.

56.     If resolutions are passed after submissions close, the relevant local boards will be informed of the hearing date and invited to speak at the hearing in support of their views. Planning staff will advise the local board of the decision on the plan change by memorandum.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of key potential changes to the draft transport plan change

199

b

Historic heritage places proposed to be added to Schedule 14

207

c

Summary of what we heard from the local board during workshops

209

     

Ngā kaihaina

Signatories

Authors

Eryn Shields - Team Leader Regional, North West and Islands

Michele Perwick - Senior Principal Planner

Tony Reidy - Team Leader Planning

Emma Rush - Senior Advisor Special Projects

Teuila Young - Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

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22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Local board feedback on Auckland Transport's Draft Parking Strategy (2022)

File No.: CP2022/07695

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on Auckland Transport’s Draft Parking Strategy (2022).

Whakarāpopototanga matua

Executive summary

2.       The Parking Strategy sets out the objectives, principles and policies relating to Auckland Transport’s management and supply of parking across Auckland, and was last updated in 2015.

3.       Since 2015, numerous changes in both the central and local government context mean that a review of the Parking Strategy (2015) was required.

4.       The review has involved engagement with elected members, mana whenua, key stakeholders and the wider community.

5.       In late May, Auckland Transport (AT) provided summaries of public engagement to all local boards. This report is to seek feedback from local boards, having had the opportunity to review feedback from their community, on the Draft Auckland Parking Strategy (2022).

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      provide feedback, taking into consideration their community’s feedback, on the Auckland Transport’s Draft Parking Strategy (2022).

 

Horopaki

Context

6.       The current Parking Strategy (2015) was progressive at the time it was introduced, bringing about many changes in Auckland including wider acceptance of priced parking; however, it is no longer fit for purpose. Since it was developed there have been numerous changes to the policy and planning context including:

·        adoption of the Auckland Unitary Plan. Development signalled in the Unitary Plan will enable growth that may be difficult to service with public transport, meaning that some new suburbs will rely on car use for access

·        changes to travel behaviour, such as the emergence of micromobility (i.e., electric scooters) and the growth of the delivery economy

·        Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and efficiency related to park and ride management

·        market demand is pushing for more housing provision and density. Development is already showing evidence of less carparking provision and more issues with carparking compliance

·        the National Policy Statement on Urban Development (NPS-UD) which guides direction on urban development through the Unitary Plan. The NPS-UD requires Auckland Council to remove parking minimum requirements from the Unitary Plan, which means that developments will not be required to provide onsite parking. This will contribute to society and transport becoming less car-centric over time; however, it will lead to increasing pressure on public parking resources, particularly on-street parking

·        both central government and Auckland Council have declared ‘climate emergencies’, prioritising policy initiatives and investment that will reduce carbon emissions. Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan, and other plans and strategies proposed by central government will require changes to the land transport system, including parking.

7.       The Auckland Transport’s Draft Parking Strategy (2022) is an important element of aligning and addressing Auckland’s response to these issues, particularly by managing parking in a way that:

·        supports public transport and alternative modes, which will make public transport and active modes, such as walking and cycling, safer and more convenient

·        responds to Auckland’s population growth and land-use intensification

·        acknowledges that space for carparking is a limited public resource.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The Auckland Transport’s Draft Parking Strategy (2022) (Attachment A) sets out the strategic context and the need to manage the transport system, as well as the strategic objectives and agreed principles for parking management.

9.       The proposed approach to planning parking management is set out on pages 26-36 of Attachment A. The key elements of this are:

·        proactively applying parking management in areas that have land use intensity and good public transport access

·        repurposing road space away from parking where this is required to enable delivery of the Strategic Transport Network.

10.     The accompanying parking policies (pages 38-63 of Attachment A) provide more technical detail on how parking is proposed to be managed in order to align to the principles set out in the strategic direction. The policies are grouped by:

·        provision and approach

·        on-street and off-street

·        specific vehicle classes

·        specific situations.

11.     The strategy also includes a section on advocacy to central government for legislative and/or regulatory reform as there are some areas of parking management that are outside local government control. Including these areas also provides context on the limitations of regulation in areas we would like to effect change and achieve better outcomes. These areas include:

·        parking infringement fines

·        banning berm parking

·        residential parking permit cost-setting

·        influencing private parking through parking levies.

12.     In December 2021, Auckland Transport (AT) and Auckland Council released a Parking Discussion Document to start the conversation with the public on future parking management in Auckland. AT received 32 pieces of written feedback. Following this feedback, several areas of the Draft Parking Strategy and its accompanying policies were updated, including:

·        developing the narrative to better link it to the broader transport story, strategic objectives and policy rationale, as well as regulatory areas in need of reform

·        focussing on the benefits of parking management to enable and support access, resulting in a more equitable transport system

·        articulating the benefits and implications of parking to the community

·        acknowledging the costs of parking provision

·        emphasising parking diversity to enable mode shift

·        emphasising that the roll-out of further parking management will happen over time, starting where there is most readiness for change, and that this is a ten-year plan

·        outlining indicators of success

·        ensuring that consultation materials acknowledge the existing context and public fatigue.

13.     Strategic direction provided by the Planning Committee has also guided development of the draft strategy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The National Policy Statement on Urban Development (NPS-UD) requires planning decisions to contribute to the development of urban environments that support reductions in greenhouse gas emissions, and are resilient to the likely current and future effects of climate change.

15.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan outlines the need for Auckland to reduce its transport-related emissions significantly, to meet the target of 64 per cent reduction by 2030. This means that business as usual for transport and land-use project planning and delivery, and management of the transport system, cannot continue.

16.     Parking management is a lever in managing the transport network, both in terms of the opportunities that repurposing of road space offers to enabling other modes, and in disincentivising car use.

17.     Implementing the Parking Strategy will include repurposing parking lanes on key roads in Auckland, increasing the diversity of transport options and improving safety and efficiency for people using sustainable modes, and for goods and service delivery. This is a key change required to reduce transport-related emissions, meaning the Parking Strategy is of significant importance as an early step to transport-related climate action.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     Auckland Transport has engaged with key stakeholders across the council family, including raising awareness of the review with Auckland Council’s advisory panels.

19.     Eke Panuku Development Auckland and Auckland Unlimited provided feedback during engagement on the Parking Discussion Document. Their feedback was supportive of the proposed approach.

20.     Both the need for review and the Auckland Transport’s Draft Parking Strategy (2022) prepared for public consultation have been endorsed by Auckland Council’s Planning Committee (Resolution number PLA/2022/24).

21.     Considerable liaison has taken place between Auckland Transport and Auckland Council departments ranging from Planning and Transport Strategy at a strategic level to Community Facilities about management of car parking in or near community parks.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     Since Auckland Council and the Auckland Transport Board approved the review of the Parking Strategy in 2021, Auckland Transport has engaged with elected members, mana whenua, key stakeholders and the wider community. The objective of the engagement process has been to ensure that Aucklanders are aware of the review, have had an opportunity to find out more about the proposed changes, and have had an opportunity to provide feedback.

23.     The engagement process included the following key activities:

a)      in 2021, information about the review was sent to all local boards and presented to the Local Board Chairs’ Forum

b)      all local boards were offered a workshop in August 2021, and in September 2021 all were invited to provide feedback that would contribute to the initial thinking around development of an updated draft document

c)      in December 2021, a Parking Discussion Document was published, targeted at key stakeholders and calling for initial feedback. Thirty two pieces of written feedback were received

d)      in March 2022, information about upcoming wider public consultation was provided to local boards along with a further workshop with Auckland Transport subject matter experts. The public consultation was again promoted through the Local Board Chairs’ Forum in April 2022

e)      public engagement and consultation on the Draft Auckland Parking Strategy has recently closed. Auckland Transport received 943 submissions. Responses from the community have been collated and provided to local boards as area specific reports (Attachment B). Public engagement included:

i)       media (OurAuckland, radio) and social media (videos) marketing to let the public know about the engagement

ii)       online information

iii)      webinars at which Auckland Transport staff were available to discuss the proposal with members of the public

iv)     nine open days held in libraries around the region for members of the public to discuss the proposal with Auckland Transport staff

v)      discussions with key stakeholders including business associations, industry groups, emergency services, utilities, and other government agencies

vi)     a public debate about parking issues.

24.     This report provides the opportunity for the local board to give their feedback, based on consideration of their community’s feedback, on the Auckland Transport’s Draft Parking Strategy (2022).

Tauākī whakaaweawe Māori

Māori impact statement

25.     Parking management is a kaitiakitanga issue, in that it is about managing a limited public resource. Auckland Transport (AT) has engaged with the Tāmaki Makaurau Mana Whenua Kaitiaki Forum to establish how best to incorporate views from mana whenua into the review.

26.     Feedback from a series of AT hui with mana whenua representatives reinforced that parking is a topic of considerable concern to Māori. Other points raised include:

·        acknowledgement that, as well as the strategic concerns around air quality and resource management, parking enables access

·        that parking infringements can contribute to creating a cycle of debt

·        that communities are facing compounding pressures - parking management shouldn’t adversely impact people and places even further

·        the potential for parking management to further reduce access - particularly for less able-bodied kaumatua and kuia - to the whenua, the moana and to wahi tapu.

27.     Other potential impacts of increased parking management for Māori are likely to be similar to those for the wider population. Some members of the community are more reliant on cars for access, particularly if they do not have good access to public transport. Barriers to public transport, such as cost and network coverage, influence access to necessities such as education, healthcare, employment, shopping, and social services.

Ngā ritenga ā-pūtea

Financial implications

28.     Parking management resourcing will be delivered through AT operational budgets. Initial work to understand the resourcing required to implement the strategy indicates that this will require significant resource increases for planning, design, compliance monitoring and enforcement. It is currently expected that the strategy would be at least revenue-neutral overall once compliance monitoring/enforcement revenue is considered.

29.     Revenue from parking management helps to offset AT operational costs and therefore reduce reliance on ratepayer funding.

30.     There are no financial implications for local boards associated with providing feedback on the Draft Parking Strategy (2022).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     There are significant risks associated with adopting a new approach to parking management in Auckland – however these must be weighed against the opportunity costs of not having an appropriate framework in place to manage parking. These include:

a)      persistent and increasing issues with over-reliance on on-street parking, particularly since the removal of onsite parking requirements in the Unitary Plan

b)      reduced ability to support development of the public transport and cycling network (both of which reduce emissions) and less ability to enable place-based improvements within the road corridor

c)      not having the ability to take an integrated and strategic approach that supports business when managing parking in town centres using collaborative parking management plans

d)      less flexibility with managing the impacts of increased population growth and intensification.

32.     Strong, considered feedback from local boards will enable Auckland Transport to make good decisions about the Parking Strategy while they balance these risks against the opportunity costs described above.

Ngā koringa ā-muri

Next steps

33.     Feedback from local boards will be reviewed and taken into account as staff consider any amendments to the Draft Auckland Parking Strategy before recommendations to the Auckland Council Planning Committee are made in August 2022.

34.     Following endorsement of the Auckland Parking Strategy by the Auckland Council Planning Committee, approval will be sought from the Auckland Transport Board.

35.     Once approved by the Auckland Transport Board, the new Parking Strategy will be introduced.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport's Draft Parking Strategy (2022) (Under Separate Cover)

 

b

Feedback report Whau - Auckland Transport's Draft Parking Strategy (2022)

219

     

Ngā kaihaina

Signatories

Authors

Claire Covacich, Principal Transport Planner, Auckland Transport

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Andrew McGill - Head of Integrated Network Planning, Auckland Transport

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Reporting back a decision made under delegation

File No.: CP2022/07278

 

  

 

Whakarāpopototanga matua

Executive summary

Te take mō te pūrongo

Purpose of the report

1.       To report back a decision of the Whau Local Board made under delegation to provide feedback to inform an Auckland Council submission.

Whakarāpopototanga matua

Executive summary

2.       On 28 April 2021 the Whau Local Board resolved (resolution number WH/2021/38) as follows:

That the Whau Local Board:

a)      delegate authority to the Chair and Deputy Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b)      note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair and Deputy Chair choose not to exercise the delegation sought in recommendation (a).

c)      note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d)      note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record

3.       On 27 May 2022 the Chairperson and Deputy Chairperson signed off under delegation feedback from the Whau Local Board for inclusion in Auckland Council’s submission on the draft National Adaptation Plan.

4.       This feedback is appended as Attachment A. A memo from Auckland Council staff to all local board members dated 9 May 2022 is appended as attachment B.

5.       More information is available on the Ministry for the Environment website: https://environment.govt.nz/publications/draft-national-adaptation-plan/

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the decision made under delegation on 27 May 2022 providing feedback from the Whau Local Board for inclusion in Auckland Council’s submission on the draft National Adaptation Plan.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board feedback for inclusion in Auckland Council’s submission on the draft National Adaptation Plan

301

b

Memo to local board members of 9 May 2022 on the draft National Adaptation Plan

305

     

Ngā kaihaina

Signatories

Author

Mary Binney - Senior Local Board Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

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22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Whau Local Board Workshop Records

File No.: CP2022/03134

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the records of the workshop held by the Whau Local Board on 4, 11 and 18 May 2022.

Whakarāpopototanga matua

Executive summary

2.       Briefings provided at the workshop were as follows:

4 May 2022 (Attachment A)

·    Staff and members check-in: informal session

·    LB Annual Planning #6 – Annual Budget consultation feedback and input on regional topics

·    Sport and Recreation Facility Investment Fund 2022 – local applications

·    Kāinga Ora (KO) - Business in the Whau

·    Community Facilities (CF) – Update

 

11 May 2022 (Attachment B)

·    Staff and members check-in: informal session

·    LB Annual Planning # 7 – Finalise local board work programmes 2022/2023

·    Pre-business meeting session

·    Extraordinary Business Meeting

·    LB Annual Planning # 7 – Finalise local board work programmes 2022/2023 – Continued

 

18  May 2022 (Attachment C)

·    Staff and members check-in: informal session

·    Auckland Transport: Monthly Update

·    Healthy Waters (Infrastructure and Environmental Services): Update on 211 Richardson Road project and works

·    Whau 2021/2022 Local and Multi-Board Grants Round Two.

 

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)   note the records of the workshops held on 4, 11 and 18 May 2022.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board workshop records - 4 May 2022

315

b

Whau Local Board workshop records - 11 May 2022

317

c

Whau Local Board workshop records - 18 May 2022

319

     

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

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22 June 2022

 

 

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22 June 2022

 

 

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Whau Local Board

22 June 2022

 

 

Governance Forward Work Calendar

File No.: CP2022/03137

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the local board the updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Whau Local Board is appended as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the governance forward work calendar for June 2022.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - June 2022

323

     

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Whau Local Board

22 June 2022

 

 

Text

Description automatically generated with medium confidence 



[1] PLA/2021/80