Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held on Tuesday, 19 July 2022 at 2.00pm via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Ruth Jackson

 

Deputy Chairperson

Jan O'Connor, QSM

 

Members

Aidan Bennett, QSM

 

 

Trish Deans

 

 

Toni van Tonder

 

 

George Wood, CNZM

 

 

 

 

 

 

 

 

 


Devonport-Takapuna Local Board

19 July 2022

 

 

 

1          Welcome

 

The meeting opened with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2022/102

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 June 2022, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6          Acknowledgements

 

6.1

Barry Whitley Sinclair

 

A document was tabled. A copy has been placed on the official minutes and is avaliable on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2022/103

MOVED by Chairperson R Jackson, seconded by Member A Bennett:  

That the Devonport-Takapuna Local Board:

a)       acknowledge the passing of Barry Whitley Sinclair and offer condolences to his family and friends.

CARRIED

 

Attachments

a     19 July 2022, Devonport-Takapuna Local Board Business Meeting- Item 6.1 Acknowledgements - Barry Whitley Sinclair Obituary

 

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 3.11.1 a Notice of Motion has been received from Chairperson Ruth Jackson for consideration under item 12.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12

Notice of Motion - Chairperson Ruth Jackson - Land status & classification of parks & reserves in the Devonport-Takapuna Local Board area

 

Documents were tabled. Copies have been placed on the official minutes and are avaliable on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2022/104

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      notes that research into the status and classification of parks and reserves in the Devonport-Takapuna Local Board area was begun more than two years ago as the first phase of the Local Parks Management Plan process

b)      understands that initial research as undertaken by a mix of council staff and external contractors – but was then halted as a result of Covid disruptions and staff departures

c)      is pleased that the research has now been re-started and the initial information collected is being reviewed, and more information is being added

d)      requests a detailed update on progress so the board fully understands how much of the research has been completed to date, and how much is yet to be undertaken

e)      requests that the local board be provided, at its August business meeting, with the spreadsheet on which the information is being collated, and which contains (among other date):

·   a list of parks and reserves in the Devonport-Takapuna Local Board area

·   the name of each park or reserve

·   the address of each park or reserve

·   the identifiers and descriptions of each piece of land making up each park or reserve, including the title, lot, and DP numbers

·   whether each parcel is held under the Local Government Act or the Reserves Act

·   the current classification of land held under the Reserves Act

f)       requests that copies of the legal titles and documents such as gazette notices which have already obtained in support of this research – either by current staff working on the project, previous staff, or external contractors – be provided if requested by local board members

g)      notes that these requests are only for documents and information which have already obtained, or which will be obtained during the course of the business-as-usual work on this project up to our August business meeting. We are not requesting that any additional resources or staff time over and above the business-as-usual work be committed to this before the August meeting.

A division was called for, voting on which was as follows:

For

Member T Deans

Chairperson R Jackson

Deputy Chairperson J O'Connor

Against

Member A Bennett

Member T van Tonder

Member G Wood

Abstained

The motion was declared EQUAL.

The chair exercised their casting vote for so the motion was Carried.

CARRIED

 

13

Landowner approval to locate temporary public toilets at Potters Park (Takapuna Rose Gardens)

 

Resolution number DT/2022/105

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:  

That the Devonport-Takapuna Local Board:

a)         declines the application from Eke Panuku for landowner approval to locate public toilets at Potters Park (sometimes informally known as the Takapuna Rose Gardens), noting that:

i.          the Deed of Gift in which Frederick Seymour Potter gifted the park is not included in this agenda report

ii.         the legal opinion referred to by officers is not included as an open attachment to the agenda report or as a confidential attachment 

iii.        no information has been provided on why the demolition of the existing toilets cannot be postponed until new permanent public toilets have been provided within the Takapuna Central development on Lot 1 of 40 Anzac Street between Potters Park and the picture theatre

iv.        no information has been provided on potential alternative temporary toilet locations within 40 Anzac Street, despite this information being requested on numerous occasions during the previous and current local board terms; nor is any information provided which supports any implied or actual assertion that temporary toilets cannot be located anywhere else within 40 Anzac Street

v.         there has been no workshop between Eke Panuku and the local board to discuss the issues outlined here, despite elected members expressing a high level of interest in toilet provision at Waiwharariki Anzac Square.

b)        receives the following documents tabled at this meeting to be included as attachments to the minutes of this meeting

i.          1929 Deed of Gift

ii.         Title NA533/186 – Potters Park

iii.        Email received from Howard and Joy Mace, the surviving great niece of Fredrick Seymour Potter

iv.        Email received from The Potter Masonic Trust

A division was called for, voting on which was as follows:

For

Member T Deans

Chairperson R Jackson

Deputy Chairperson J O'Connor

Against

Member A Bennett

Member T van Tonder

Member G Wood

Abstained

 

The motion was declared EQUAL.

The chair exercised their casting vote for so the motion was Carried.

CARRIED

 

Attachments

a     19 July 2022, Devonport-Takapuna Local Board Business Meeting- Item 13 Landowner approval to locate temporary public toilets at Potters Park (Takapuna Rose Gardens) - 1929 Deed of Gift

b     19 July 2022, Devonport-Takapuna Local Board Business Meeting- Item 13 Landowner approval to locate temporary public toilets at Potters Park (Takapuna Rose Gardens) - Title NA533/186 – Potters Park

c    19 July 2022, Devonport-Takapuna Local Board Business Meeting- Item 13 Landowner approval to locate temporary public toilets at Potters Park (Takapuna Rose Gardens) - Email received from Howard and Joy Mace

d    19 July 2022, Devonport-Takapuna Local Board Business Meeting- Item 13 Landowner approval to locate temporary public toilets at Potters Park (Takapuna Rose Gardens) - Email received from The Potter Masonic Trust

e     19 July 2022, Devonport-Takapuna Local Board Business Meeting- Item 13 Landowner approval to locate temporary public toilets at Potters Park (Takapuna Rose Gardens) - Panuku Presentation

 

 

14

Devonport-Takapuna Council-Controlled Organisations work programme 2021-22 Quarter Three update and adoption of the Devonport-Takapuna Joint Council-Controlled Organisations Local Board Engagement Plan 2022/2023

 

Resolution number DT/2022/106

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)         approve the Joint CCO Local Board Engagement Plan 2022-2023, subject to the following amendments:

i.          that the ‘CCO responsibilities’ be amended to ask Auckland Transport to resume monthly reports and attend Devonport-Takapuna Local Board business meetings, which were discontinued in 2021 – to ensure the board is fully informed on AT’s local work programme and general transport matters and that this information has public transparency

ii.         that the ‘CCO responsibilities’ be amended to ask Eke Panuku to provide monthly reports and attend Devonport-Takapuna Local Board business meetings to ensure that the board is fully informed on future plans and strategies being considered, and projects being delivered by Eke Panuku in the local board area

iii.        that the Engagement Approach be amended to reinstate the five levels of engagement as workshopped prior to the adoption of the Joint CCO Local Board Engagement Plan 2021-22, as shown below

Table

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b)        request a one-off workshop with Auckland Transport to enable the board to enable more detailed discussions and local board input into AT’s 2022/2023 work programme and Engagement Approaches for different projects, noting that work programmes are “live” documents which can be adjusted at any time, and which is presented here as largely retrospective update

c)         request a one-off workshop with Eke Panuku to enable the board to enable discussions and local board input into their 2022/2023 work programme and Engagement Approaches for different projects, noting that work programmes are “live” documents which can be adjusted at any time

CARRIED

Note:   Member George Wood requested his dissenting vote against caluse a) above be recorded.

 

 

15

Local board feedback on the strategic direction of Auckland's Future Development Strategy

 

Resolution number DT/2022/107

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)         supports the “seven big issues” proposed for consideration in the Future Development Strategy

b)        recommends that a further three “big issues” be included, as follows:

i.          Urban and Rural Ngahere / Tree Canopy Loss

Investigate options to slow or halt tree canopy loss both in urban areas and in rural areas being developed for housing, including pursuing change to the Resource Management Act to empower councils to re-introduce general tree protection; utilising any available development controls to prevent tree loss; and investigating ways to incentivise owners and developers to keep existing trees.

The board is concerned at the loss of trees, as housing intensification increases. Trees, and vegetation in general, are critical to support council’s climate change policies, environmental resilience, and biodiversity, and act as a much-needed carbon sink for Auckland city’s large carbon production.

Trees are crucial to the physical, mental, and social wellbeing of our current and future communities. We must act swiftly and decisively to ensure we have a sustainable and future-proof tree canopy coverage on both public and private land.

ii.         Parks, reserves and public spaces

We must retain existing parks, reserves, and public spaces, and seek to acquire more to support population growth, and which provide a range of quality open spaces that provide for both passive and active activities.

Our open spaces and public places should be protected from negative effects which may be created by surrounding development – ensuring, for example, that they have sufficient sunlight and are not dominated by built development.

Parks and reserves are critical in supporting council’s environmental and climate policies and aspirations, and are crucial to the physical, mental and social wellbeing of our communities.

We support the provisions of te Auckland Unitary Plan Open Space Zones H7 policies.

iii.        Quality urban form

Creating a ‘liveable city’ for a rapidly-expanding population requires quality not merely quantity.

To achieve quality urban design we cannot treat buildings, places, and spaces in isolation – but must view them as part of the whole town or city.

Simply meeting the building code is not sufficient to ensure quality living or townscapes – and we support the Auckland Design Manual and the use of all permissible controls available to ensure homes contribute to the overall quality of our townscapes, and ensure homes provide residents with high levels of basic amenity such as sunlight and fresh air.

 

CARRIED

 

 

16

Summary of Confidential Decisions and related information released into Open

 

Resolution number DT/2022/108

MOVED by Member G Wood, seconded by Chairperson R Jackson:   

That the Devonport-Takapuna Local Board:

a)      note the confidential decisions made by the Devonport-Takapuna Local Board, and related information that are now publicly available.

CARRIED

 

 

 

 

 

 

 

 

 

17

Resolutions Pending Action report

 

Resolution number DT/2022/109

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)        note the Devonport-Takapuna Local Board ‘Resolutions Pending Action Report’ as at 19 July 2022

b)        note that this is the first of these monthly reports, so is therefore only populated with actions from the board’s June business meeting resolutions; and that the report will be updated each month with actions from resolutions made in this and future Devonport-Takapuna Local Board meetings

CARRIED

 

 

18

Chairpersons' Report

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2022/110

MOVED by Member T Deans, seconded by Deputy Chairperson J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson R. Jackson for her tabled report

CARRIED

 

Attachments

a     19 July 2022, Devonport-Takapuna Local Board Business Meeting- Item 18 Chairpersons' Report - Ruth Jackson July 2022 Report

 

 

19

Elected Members' Reports

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2022/111

MOVED by Chairperson R Jackson, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      receive and thank member George Wood for his written report.

b)      receive and thank Members Toni van Tonder and Trish Deans for their verbal reports.

CARRIED

 

Attachments

a     19 July 2022, Devonport-Takapuna Local Board Business Meeting- Item 19 Elected Member Reports - Submission From Bill Rayner

 

 

 

 

 

 

20

Devonport-Takapuna Local Board - Record of Workshops June 2022

 

Resolution number DT/2022/112

MOVED by Member G Wood, seconded by Chairperson R Jackson:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in June 2022

CARRIED

 

 

21

Hōtaka Kaupapa - Policy Schedule (Governance Forward Work Calendar)

 

Resolution number DT/2022/113

MOVED by Chairperson R Jackson, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board Hōtaka Kaupapa – Policy Schedule for July 2022 as set out in Attachment A of this agenda report.

CARRIED

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................