Agenda of Finance and Performance Committee

Terms of Reference

Responsibilities

The purpose of the committee is to:

a) advise and support the mayor on the development of the Long-term Plan (LTP) and Annual Plan (AP)

b) monitor the overall financial management and performance of the council parent organisation and Auckland Council group

c) make financial decisions required outside of the annual budgeting processes.

The committee will establish an annual work programme outlining key focus areas in line with its key responsibilities, which include:

· advising and supporting the mayor on the development of the LTP and AP for consideration by the Governing Body including:

o local board agreements

o financial policy related to the LTP and AP

o setting of rates

o preparation of the consultation documentation and supporting information, and the consultation process, for the LTP and AP

· monitoring the operational and capital expenditure of the council parent organisation and Auckland Council Group, and inquiring into any material discrepancies from planned expenditure

· approving the financial policy of the council parent organisation

· establishing and managing a structured approach to the approval of non-budgeted expenditure (including grants, loans or guarantees) that reinforces value for money and an expectation of tight expenditure control

· approve the council insurance strategy and annual insurance placement for Council

· performance measures and monitoring

· write-offs

· acquisition of property in accordance with the LTP

· disposals in accordance with the LTP

· recommending the Annual Report to the Governing Body

· funding for achieving improved outcomes for Māori.

Powers

(i) All powers necessary to perform the committee’s responsibilities, including:

(a) approval of a submission to an external body

(b) establishment of working parties or steering groups.

(ii) The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(iii) If a decision is a budgetary or financial decision that relates primarily to the Finance and Performance Committee responsibilities, the Finance and Performance Committee has the powers to make associated decisions on matters that would otherwise be decided by other committees. For the avoidance of doubt, this means that matters do not need to be taken to multiple committees for decisions.

(iii) The committee does not have:

(a) the power to establish subcommittees

(b) powers that the Governing Body cannot delegate or has retained to itself (section 2)

Code of conduct

For information relating to Auckland Council’s elected members code of conduct, please refer to this link on the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Finance and Performance Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 May 2022 and the extraordinary minutes of its meeting, held on Tuesday, 7 June 2022, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

6.1 Local Board Input: Howick Local Board - Notice of Motion from Cr Stewart - 9R Fortyfoot Lane, Sunnyhills

Te take mō te pūrongo

Purpose of the report

1. Howick Local Board chair, Adele White will address the Finance and Performance Committee regarding the notice of motion to revoke or alter a previous resolution from Cr Sharon Stewart relating to 9R Fortyfoot Lane, Sunnyhills.

Whakarāpopototanga matua

Executive summary

2. Howick Local Board chair, Adele White will address the Finance and Performance Committee regarding the notice of motion to revoke or alter a previous resolution from Cr Sharon Stewart relating to 9R Fortyfoot Lane, Sunnyhills.

3. Item 9 of the Finance and Performance Committee agenda deals with the notice of motion.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) whiwhi / receive the Howick Local Board input from Chair Adele White regarding the notice of motion to revoke or alter a previous resolution from Cr Sharon Stewart relating to 9R Fortyfoot Lane, Sunnyhills and whakamihi / thank her for attending.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

Under Standing Order 1.9.1 a Notice of Motion has been received from Councillor Sharon Stewart for consideration under item 9.

No.	Title	Page
a ⇩	Notice of Motion, 9R Fortyfoot Lane, Sunnyhills	15
b ⇩	Notice of Motion, 9R Fortyfoot Lane, Sunnyhills - Supporting Information	17

Finance and Performance Committee

26 July 2022

Auckland Council Business Improvement District (BID) Policy Kaupapa Here ā-Rohe Whakapiki Pakihi

File No.: CP2022/05514

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the Auckland Council Business Improvement District (BID) Policy Kaupapa Here ā-Rohe Whakapiki Pakihi.

Whakarāpopototanga matua

Executive summary

2. The current BID Policy became operative in June 2016. Since then, council staff, BIDs and BID affiliates have identified the ‘problems, issues, and serious concerns’ section of the current policy as inadequate and contributing to lengthy issue resolution situations for BID programme participants.

3. A review of the current BID Policy commenced in April 2021. Feedback was sought from BIDs, local boards, internal council departments, and subject matter experts. The feedback period was extended twice (due to the impact of COVID restrictions), closing on 28 February 2022.

4. High-level BID feedback identified two main issues from the perspective to the BIDs, being (a) the lack of reference to a partnership with Auckland Council and (b) the proposed annual funding agreement. A funding agreement between council and the BIDs was proposed to provide a contractual basis for council to delay funds if there were significant issues that needed to be resolved.

5. Whilst no formal legal partnership exists between an individual BID and Auckland Council, the proposed policy aims to encourage collaboration and communication between BIDs and the council group. The proposed policy was amended to reflect this.

6. Following feedback from the BIDs, staff are proposing a three-year “BID Targeted Rate Grant Agreement” as an alternative to the proposed annual funding agreement. The proposed agreement would give council the ability to withhold funds if there were issues that needed to be resolved. It also recognises the unique position of the BIDs in that the funding is generated from a targeted rate.

7. The majority of local board feedback supported the draft policy and the funding agreement. Particular areas of support related to the proposed improvements to the accountability reporting for BID targeted rate grant funds, issue resolution and provisions that encourage the financial sustainability of BIDs.

8. Feedback has been considered, and where possible incorporated into the draft BID Policy (Attachment A). A summary of the feedback is included in this report as attachment B (BIDs) and attachment C (local boards).

9. This report presents the final draft of the BID Policy, including the three-year “BID Targeted Rate Grant Agreement” (contained as Appendix A within the BID Policy) for approval by the Finance and Performance Committee.

10. If approved, the proposed BID Policy would become operational from 1 August 2022.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) approve the Business Improvement District (BID) Policy Kaupapa Here ā-Rohe Whakapiki Pakihi that is found at Attachment A of the agenda report.

Horopaki

Context

BID programmes

11. There are 50 BID programmes in operation in Tāmaki Makaurau. BID programmes provide sustainable funding to business associations. The funding is raised by applying a targeted rate to business rated properties within a defined geographic area and making those funds available to the relevant business associations via an annual grant.

12. BID programmes are established to develop local business prosperity and economic development. BID-operating business associations (BIDs) operate as independent organisations, and Auckland Council cannot direct their activities.

13. The BID Policy captures processes relating to the collection of the BID targeted rate and the payment to BIDs. It is important to note BIDs can and do have other income, sourced from commercial opportunities, or funding from other organisations.

Current BID Policy

14. The current BID Policy was approved by the Regional Strategy and Policy Committee in June 2016 (REG/2016/31). This BID Policy was the first stage of recognising the independence of BIDs from Auckland Council. It introduced a three-year Programme Agreement and a baseline set of accountability processes. It also defined the process for dealing with ‘problems, issues, and serious concerns’.

15. By signing the Programme Agreement, BIDs agreed to work with Auckland Council and comply with the policy. Council agreed to the incorporation of the BID targeted rate into the Annual or Long-Term Plan and the payments of the BID targeted rate grant amounts to the BIDs.

16. The intent of the relationship was confirmed in the current Programme Agreement wording which says, “nothing in this agreement creates any partnership obligations between the parties”.

Reason for the review of the BID Policy

17. The current BID Policy has been operational since 2016. In the six years of its operation, council staff, BIDs and BID affiliates have experienced situations where it has been apparent that the current Policy is inadequate to help resolve issues, and, in some instances, contributed to the issues taking longer to resolve.

18. With the total of BID targeted rates collected now over $20 million dollars per annum, and 50 BID programmes in operation, it was timely to review sections of the policy and consider operational improvements.

BID Policy Review Process

19. The process to review the BID Policy (April 2021 to May 2022) was as follows:

20. The consultation period was extended due to COVID restrictions. The extensive pre-discussions, workshops, and feedback period (seven months), plus the feedback received, showed that many parties have taken the opportunity to be part of this review process.

21. This iterative process has given council staff the opportunity to consider all the feedback that has been provided. The lengthy period of consultation, and the robust feedback provided, has helped inform an improved BID Policy with a focus on accountability for public funds, reporting, and issue resolution.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of consultation feedback received on draft policy

22. In total 79 pieces of feedback were received from BIDs, local boards, and an individual.

23. 59 pieces of feedback were received from BIDs as follows:

· one joint response from a collective of 28 BIDs

· 24 responses from individual BIDs

· one joint response from a collective of six BIDs with a focus on section 1.4 Size and Scale

· one individual (BID Treasurer) provided feedback.

24. Out of the total of 50 BIDs, 37 provided feedback and 13 did not.

25. Feedback was also received from 19 local boards.

High-level feedback from BIDs

26. There were two high-level themes identified within the feedback that elicited the majority of comments, especially from the BIDs.

The ‘partnership’ relationship between Auckland Council and BIDs

27. BIDs were unhappy to see the relationship between themselves (independent organisations) and Auckland Council not referred to as a “partnership” in the draft policy.

28. In a strict legal sense, there is no formal legal partnership between an individual BID and Auckland Council. A legal ‘partnership’ could imply that there are obligations on council that do not exist in the relationship with the BIDs

29. However, that is not to say that BIDs and council do not collaborate or coordinate activities. They do. The current and proposed policy seek to encourage collaboration and communication between BIDs and Auckland Council.

30. Following receipt of this feedback from the BIDs, the wording of the policy has been amended to reflect the nature of the relationship between council and the BIDs, encouraging collaboration and communication, but making it clear that there is no formal partnership.

The annual BID Targeted Rate Funding Agreement

31. As part of the review of the BID policy, staff proposed the introduction of a funding agreement between council and the BIDs. The intention was to provide a contractual basis to help resolve issues, and to give council the ability to easily delay funds if there were issues that needed to be resolved.

32. In the past there have been situations where allegations have been made that BID funds were being used inappropriately. In such situations it would be beneficial for council to have a clear contractual lever to withhold further funding to a BID until the issues have been resolved.

33. Feedback about the proposed funding agreement from BIDs was strong. They felt it was not ‘fit for purpose’ and did not ‘support the partnership approach’. There was concern from the BIDs that this annual agreement undermined the long-term commitment from council to pay the BID targeted rate grant.

34. It was also made clear by the BIDs that a standard council funding agreement was not appropriate given the nature of the relationship between Auckland Council and the BIDs. BIDs provided feedback on specific clauses and wording used in the proposed funding agreement as being inappropriate, including the one-year timeframe, the wording ‘Funder and Recipient’, the requirement for the BIDs to recognise the financial support provided by council, and the ability of council to terminate the funding agreement.

35. In response to this feedback, council staff have created a new “BID Targeted Rate Grant Agreement (contained as Appendix A within the draft BID Policy). This agreement:

· has a three-year term with the first agreement to be operative by 1 November 2022

· aligns with the draft BID Policy

· confirms councils’ intent to pay the annual BID targeted rate grant to each BID and a defined payment schedule. The annual striking of the BID targeted rate and BID targeted rate grant (council annual budget process) remains a requirement in the policy

· includes wording that provides notice of the intention to delay payment of the BID targeted rate grant due to non-compliance with the policy

· includes a termination reference should Auckland Council decide not to strike a targeted rate to support your BID programme.

36. So long as the Governing Body agrees to strike the relevant BID targeted rate, council would enter into a Grant Agreement with the respective BIDs.

37. The draft BID Policy, supported by the BID Targeted Rate Grant Agreement, retains councils’ ability to make decisions about the delaying of any BID targeted rate grant payment to a BID if they are non-compliant with the policy.

38. Delaying the payment of the BID grant is intended as a last resort and would be used if council and the BID had not been able to resolve an issue.

39. The amended BID Policy and the BID Targeted Rate Grant Agreement were shared and distributed to the BIDs on 12 July 2022.

High-level feedback from local boards

40. Feedback was received from 18 local boards with BID programmes operating within their areas, and Puketāpapa Local Board which does not currently have a BID programme in operation.

41. There was support in principle from the local boards for the draft policy and support documents including the proposed funding agreement.

42. In addition, there was also strong support for improved accountability requirements (audit/accountability documents) and the requirement in the draft Policy for BIDs to have adequate funding without the need for financial support from local boards.

43. Local boards recognised the need for BIDs to be independently financially sustainable and want to avoid the situation where BIDs financial sustainability depends on Local Boards providing discretionary funding.

Other feedback - operational

44. There was a wide range of feedback from all participants relating to the operational areas of the policy. Table 1 below identifies the main operational themes.

45. There were several sections within the draft policy documents where no feedback was provided.

Table 1 - Summary of high-level operational feedback comparison BIDs and local boards

Section	BID Feedback	Local Board Feedback	Proposed Policy Response
1.4 Size and scale of BID programmes and targeted rate grant amounts The intention of the policy is to make BIDs financially sustainable, so that they can undertake meaningful activities for their members, and so they do not have to rely on additional discretionary grants from local boards. Annual revenue of $120,000 is seen as a minimum.	Disagreed that new BIDs when established should have a minimum BID grant of $120K pa.	Support – New BID establishments need a minimum BID grant of $120,000 pa.	New BIDs should have a minimum BID Grant of $120,000 pa on establishment. Note: same wording as current BID Policy
	Disagreed that BIDs established before 2010 should be required to increase targeted rate income to +$120K pa over next 6 years	Disagreed that BIDs established before 2010 should be required to increase targeted rate income to +$120K pa over next 6 years Local Boards submitted that a grant of less than $120,000 pa is okay if BID members are happy.	Changed wording to require BIDs to have a total income of at least $120K pa (and if they don’t currently, aim to increase revenue over the next 6 years). This would mean BIDs could derive income from sources other than a BID grant to ensure a total annual income of at least $120k
2.1 BID Affiliates BID affiliates are defined as those that pay the BID target rate directly (ratepayers/property owners) and indirectly (business owners/tenants) and who own or operate a business from a property located within a BID programme boundary area. They are not necessarily members of the relevant business association. *The intention of the policy is to ensure the BID affiliates have an opportunity to engage and have access to information on the BID programme.*	Some BIDs disagreed with the proposed policy trying to enhance affiliate’s role. Disagreed as extra demand on executive committee working with BID affiliates.		Staff recommend retaining this requirement, as it recognises all of those who contribute to paying the BID targeted rate, and not just members of the business association. It is a proposed requirement of the draft policy that affiliates have access to BID information.
2.3.3 Executive Committee Governance practices *The intention of the policy is to promote appropriate governance practices to ensure accountability for the BID targeted rate grant.* The draft policy sought to increase the minimum number for a quorum for the BID executive committee and general committee meetings and ensure appropriate governance processes and reporting by the BID at their AGMs.	Some BIDs disagreed with increasing the quorum.		Some changes were made to the draft policy, including lowering the numbers required for a quorum See draft BID Policy, section 4.1.2. Other requirements relating to reporting to committee and general meetings were retained –see draft BID Policy, section 4.2.3.

46. Summary of feedback from BIDs and the number of responses received is included as Attachment B, including the response that staff propose.

47. Attachment C captures Local Board feedback and the response that staff propose, whilst Attachment D captures the Local Board Resolutions on the BID Policy review. Attachment E provides a summary of engagement relating to the policy review and Attachment F provides additional feedback from a number of business associations that came in after the formal feedback period had ended.

Tauākī whakaaweawe āhuarangi

Climate impact statement

48. There are no climate impacts attached to the approval of the draft BID Policy.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. The proposed BID policy encourages collaboration and communication between the BIDs and different parts of the Auckland Council family.

50. The proposed BID policy does not place any obligations on the wider council family but sets the context for engagement with BIDs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Local boards have decision making roles in relation to BIDs. In particular, local boards make decisions about the establishment and disestablishment of local BID programmes, and the geographic area that should be subject to a BID targeted rate.

52. Local boards also receive reporting as to whether or not the individual BIDs are complying with the BID policy. Local boards also decide whether to recommend the striking of the BID targeted rate.

53. The current and proposed BID policies encourage a strong relationship between local boards and the BIDs. The intent is to encourage greater local collaboration. The proposed policy also has the flexibility to consider growth opportunities for new BID programmes on a case-by-case basis.

54. Under the draft BID Policy council staff will continue to provide annual policy compliance reporting to local boards, aligned with council annual budget timeframes.

55. There are no financial implications for local boards. The BID targeted rates/grants are raised directly from business rated ratepayers. There are no additional financial commitments to any local board under the policy.

56. The policy will guide local board decision making.

Tauākī whakaaweawe Māori

Māori impact statement

57. The policy requires Auckland Council and the BIDs to respect tikanga Māori and the values and principles of Te Tiriti o Waitangi.

58. As independent organisations BIDs can develop relationships and enable opportunities for Māori to contribute to the social, cultural, economic, and environmental successes of Tāmaki Makaurau via their annual BID work programmes.

Ngā ritenga ā-pūtea

Financial implications

59. There are no financial implications for Auckland Council through approving the policy. The BID targeted rates for BIDs are raised directly from business rated ratepayers.

60. All of the targeted rates collected by Auckland Council are paid to the BIDs and the policy outlines accountability and issue resolution processes relating to the BID targeted rate grant paid.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk of delay in approval of the draft BID Policy

61. Approval of the draft BID Policy means the updated section on issue resolution becomes operative. This section is designed to reduce the risk of non-compliance with the policy with timely issue resolution processes.

62. Delaying approval of the policy, or not approving the policy, could lead to slower resolution of disputes that arise.

63. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business association and the accountability for funds collected by a public sector organisation. The policy will allow council staff to regularly monitor compliance with the policy requirements and to annually report to local boards as part of an active risk management programme.

Ngā koringa ā-muri

Next steps

64. If approved, the BID Policy would become operational on 1 August 2022. A programme of communication and engagement with the BIDs is planned to ensure adequate support and assistance is provided.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft BID Policy for approval	39
b ⇩	BID feedback summary	85
c ⇩	Local Board feedback	93
d ⇩	Local Board Resolutions on draft BID policy	84
e ⇩	Summary of communication and engagement	131
f ⇩	Comments received from Parnell, Newmarket, Ponsonby, Heart of the City, and Business North Harbour business associations, June 2022	135

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Phil Wilson - Director, Governance & CCO Partnerships

Peter Gudsell - Group Chief Financial Officer

Finance and Performance Committee

26 July 2022

Insurance update July 2022

File No.: CP2022/10001

Te take mō te pūrongo

Purpose of the report

1. To update the committee on the council group’s insurance renewal placement for the year 2022/2023 and the establishment of the self-insurance fund (SIF).

Whakarāpopototanga matua

Executive summary

2. The Finance and Performance Committee approved the council group’s indicative insurance programme on 19 May 2022 [FIN/2022/24] and the programme was successfully renewed on 30 June 2022, for the 12 months ending 30 June 2023.

3. Russell Investment has been appointed to manage the investments of the SIF.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) note the update on the council group’s insurance renewal placement and the SIF.

b) note the insurance renewal placement and the SIF will be further discussed in the confidential section of this meeting.

Horopaki

Context

4. The Finance and Performance Committee approved the council group’s indicative insurance programme on 19 May 2022 [FIN/2022/24] and delegated the final placement to the Group Chief Financial Officer. The programme was successfully renewed on 30 June 2022.

5. On 21 October 2021 the Finance and Performance Committee approved the establishment of a SIF to take effect from 1 July 2022 [FIN/2021/97].

6. This report provides an update on the insurance renewal placement and status of the SIF.

Tātaritanga me ngā tohutohu

Analysis and advice

Renewal 2022/2023

7. Following the Finance and Performance Committee approval of the council group’s indicative insurance programme, the insurance programme for the council group was successfully placed on 30 June 2022 for the 12 months ending 30 June 2023.

8. Insurance loss limits remain unchanged.

9. Details of the placement and resulting premiums are outlined in the confidential section of the paper (Insurance update July 2022).

Self Insurance Fund

10. The SIF came into effect on 1 July 2022.

11. The SIF has been initially established as a “voluntary” SIF as we are still to receive a dispensation from the Reserve Bank on the requirement to hold an insurance licence.^{^[1]}

12. We are currently in the process of signing Memorandum of Understanding Agreements with the CCOs which outline the processes for governance and operation of the SIF.

13. Russell Investments has been selected as the investment fund manager following the procurement process.

14. Council and Russell Investments are in the process of drafting investment and responsible investment policies to govern the investment objectives and asset allocation of the SIF. Following the endorsement of the policies by the Insurance Management Steering Group in August 2022, we will seek approval from the Finance and Performance Committee in September 2022.

15. The Finance and Performance Committee will receive quarterly reporting on the performance of the SIF as part of the quarterly group finance reporting pack.

16. Details of the establishment of the SIF are outlined in the confidential section of the paper (Insurance update July 2022).

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. No direct climate implications arise from this information report. However, climate change response is a focus for insurers who are applying increased scrutiny on the environmental practices of organisations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Representatives from all the CCOs and the council continue to work collaboratively through the insurance leadership group to complete the renewal and ensure adequate risk management. All Council CCOs are represented on the Insurance Management Steering Group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The placement of insurance for the council group is a region-wide issue and not specific to a particular local board, and no local boards are specifically impacted by this matter. Accordingly, there has not been any consultation undertaken directly with local boards.

Tauākī whakaaweawe Māori

Māori impact statement

20. Insurance policies were also renewed for the following entities:

· Independent Māori Statutory Board

· Tupuna Maunga o Tamaki Makaurau Authority

· Ngati Whatua Orakei Reserves Board

· Te Poari o Kaipatiki ki Kaipara (formerly the Parakai Recreation Reserve Board).

Ngā ritenga ā-pūtea

Financial implications

21. The overall group premium is within the anticipated budget provisioned for the year 2022/2023.

22. Quarterly reporting on the performance of the SIF will be provided to the Finance and Performance Committee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The indicative insurance programme is aligned with the council’s risk profile and appetite. All efforts have been taken to manage the risk of incomplete or inaccurate information. Additional efforts to work with key internal stakeholders (for example finance, and asset management) have improved the robustness of data and information.

Ngā koringa ā-muri

Next steps

24. The next update on insurance strategy and activities will be provided to the committee in the new year 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Varsha Prasad - Senior Insurance and Claims Advisor

John Bishop - Group Treasurer

Authorisers

Emma Burke - General Manager Risk and Assurance

Peter Gudsell - Group Chief Financial Officer

Finance and Performance Committee

26 July 2022

Summary of Finance and Performance Committee information memoranda and briefings, including the Forward Work Programme - 26 July 2022

File No.: CP2022/06820

Te take mō te pūrongo

Purpose of the report

1. To tuhi ā-taipitopito / note progress on the forward work programme 2022 appended as Attachment A.

2. To whiwhi / receive a summary and provide a public record of workshops, memoranda or briefing papers that may have been held or been distributed to Finance and Performance Committee members.

Whakarāpopototanga matua

Executive summary

3. This is a regular information-only report which aims to provide greater visibility of information circulated to committee members via memoranda/briefings or other means, where no decisions are required.

4. The following information has been circulated to members:

Date	Subject
20/4/2022	Memorandum for information – Rodney Local Board – Notice of Motion – Member C Smith: Rodney Local Board area ring-fenced rate for road sealing – Attachment B
3/6/2022	Confidential memorandum from General Manager, Parks Sport and Recreation and Strategic Investment Specialist, Parks Sport and Recreation - Auckland Council grant to Woodhill Sands Trust for resource consent and judicial review process costs (no attachment)
6/7/2022	Memorandum from Contributions Policy 2022 – adding projects beyond 2031 for Drury – Attachment C

5. The following workshops have taken place:

Date	Workshop/Briefing
18/5/2022	Finance and Performance Committee joint hui with the Tūpuna Maunga Authority (Annual Budget 2022/2023) – confidential, no attachment
18/5/2022	Finance and Performance Committee workshop (Annual Budget 2022/2023 – Rates, Fees and Charges) – confidential, no attachment
25/5/2022	Finance and Performance Committee workshop (Annual Budget 2022/2023 – Local Board Input) - Attachment D
25/5/2022	Finance and Performance Committee workshop (Annual Budget 2022/2023 – Local Board Input) – Attachment E
26/5/2022	Finance and Performance Committee workshop (Annual Budget 2022/2023) – confidential, no attachment
1/6/2022	Finance and Performance Committee workshop (Annual Budget 2022/2023 – Mayoral Proposal) – Attachment F
2/6/2022	Finance and Performance Committee workshop (Annual Budget 2022/2023 – Final documentation) – Attachment G

These documents can be found on the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz/

o at the top left of the page, select meeting/Te hui “Finance and Performance Committee” from the drop-down tab and click “View”;

o under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

6. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Committee members should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) tuhi ā-taipitopito / note the progress on the forward work programme for 2022 as appended in Attachment A of the agenda report.

b) whiwhi / receive the Summary of Finance and Performance Committee information memorandum and briefings as at 26 July 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Finance and Performance Committee - Forward Work Programme	146
b ⇨	Action memorandum – Rodney Local Board – Notice of Motion – Member C Smith: Rodney Local Board area ring-fenced rate for road sealing, 20 April 2022 (Under Separate Cover)
c ⇨	Memorandum from Contributions Policy 2022 - adding projects beyond 2031 for Drury, 6 July 2022 (Under Separate Cover)
d ⇨	Finance and Performance Committee workshop (Annual Budget 2022/2023) - Local Board Input, 25 May 2022 (Under Separate Cover)
e ⇨	Finance and Performance Committee workshop (Annual Budget 2022/2023) - Local Board Input, 25 May 2022 (Under Separate Cover)
f ⇨	Finance and Performance Committee workshop (Annual Budget 2022/2023 – Mayoral Proposal), 1 June 2022 (Under Separate Cover)
g ⇨	Finance and Performance Committee workshop (Annual Budget 2022/2023 – Final documentation), 22 June 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Sandra Gordon - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
Authoriser	Peter Gudsell - Group Chief Financial Officer

Finance and Performance Committee

26 July 2022

Te Komiti ā-Pūtea, ā-Mahi Hoki/Finance and Performance Committee
Forward Work Programme 2022/23

This committee controls expenditure across the Auckland Council Group and deals with the overall financial management and performance of the council parent organisation and Auckland Council Group and makes financial decisions outside of the annual budgeting processes. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)	Expected timeframes 2022
Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Planning and funding
Annual Budget (2023/2024) General Manager Financial Strategy and Planning	Statutory Process	Hold workshops regarding process/content/policies (September and new political term) Decision to agree Mayoral Proposal (December 2022) (new political term) Progress to date:
Half-yearly and annual reporting Group Treasurer and Group Financial Controller	Statutory requirement and NZX listing requirement	Receive and approve half-year (Mar) and preliminary full year NZX release (delegation to chair and deputy chair) Receive annual report (Sept) Recommend adoption of annual report to Governing Body (Sept) Note: · Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September. · NZX announcements are presented to the Audit and Risk Committee · There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to approve the release of the interim and full year Auckland Council group financial results to the NZX for each reporting period through to 30 June 2022. · Formal adoption of annual report is by the Governing Body Progress to date: Auckland Council Group and Auckland Council Quarterly Performance Report for the six months ending December 2021 - 17 March 2022 Link to decision
Financial and Budget Updates General Manager Financial Strategy and Planning	Financial Management	Receive updates and make decisions on any recommended budget changes outside of the Annual Budget/Long-term Plan, as required Note: This includes significant unbudgeted one-off expenditure. Progress to date: CONFIDENTIAL: Auckland Film Studios budget update – February 2022 – 8 February 2022 Link to decision Sport and Recreation Facility Investment Fund – Budget update – 17 March 2022 Link to decision
Loan guarantees and grant funding Group Treasurer	Financial management	Review information and make decisions on loan guarantees and restructuring (including Parks) Receive an update on the Eden Park loan guarantee and grant funding (six-monthly) Receive progress update memos when appropriate Progress to date: Presentation from Eden Park Trust Board – 17 March 2022 Link to decision Eden Park Trust Board submission to 2022/2023 Annual Plan – 23 June 2022 Link to Governing Body decision
Reporting and performance
Performance reporting quarterly – parent General Manager Financial and Business Performance	Financial management	Monitor council parent financial and non-financial performance results on a quarterly basis, including Māori outcomes expenditure - Q2 (March), Q3 (May), Q4 (September) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September. Progress to date: Auckland Council Group and Auckland Council Quarterly Performance Report for the six months ending December 2021 - 17 March 2022 Link to decision Auckland Council Group and Auckland Council Quarterly Performance Report for the nine months ending March 2022 – 19 May 2022 Link to decision
Performance reporting quarterly – group General Manager Financial Strategy and Planning	Financial management	Monitor Auckland Council group financial requirements on a quarterly basis - Q2 (March), Q3 (May), Q4 (September) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September. Progress to date: Auckland Council Group and Auckland Council Quarterly Performance Report for the six months ending December 2021 - 17 March 2022 Link to decision Auckland Council Group and Auckland Council Quarterly Performance Report for the nine months ending March 2022 – 19 May 2022 Link to decision
Operational
Disposals Auckland Council and Eke Panuku Development Auckland	Eke Panuku, working with all areas of council, is required through its Statement of Intent to identify and recommend to council properties that are surplus to requirements and can be considered for disposal. These include general disposals to fund Long-term Plan projects.	Agree to proceed with recommended disposals or acquisition, as required. Note: Properties are recommended for acquisitions and disposal to the committee for approval in accordance with the Long-term Plan/Annual Budget. Properties are also identified for disposal via the Emergency Budget 2020/2021 asset recycling process. Progress to date: 4 Blomfield Spa, Takapuna – s138 Local Government Act 2022 consultation – 17 March 2022 Link to decision Asset recycling disposal recommendations – 19 May 2022 Link to decision	As required
Funding and Levies (including Auckland Regional Amenities Funding Board, Museum of Transport and Technology and Auckland War Memorial Museum) Manager CCO/ External Partnerships team	Statutory process	Approve annual funding levies for Auckland Regional Amenities Funding Board (April [Governing Body]); Museum of Transport and Technology (April [Governing Body]); and Auckland War Memorial Museum (April [Governing Body]) Receive presentations from amenities (new political term) Progress to date: Consideration of funding contributions to regional cultural and safety amenities 2022/2023, 28 April 2022 Link to decision
Review of committee forward work programme Governance	Regular reporting	Receive updates (monthly) Review content of the forward work programme (six-monthly) Progress to date: Review of the Forward Work Programme – Finance and Performance Committee – 17 March 2022 Link to decision			Review work programme
Review of Policies		Approve council policies: · Business Improvement District Policy (July) Receive updates on: · Infrastructure Funding and Financing (IFF) (as required) Progress to date: Workshops held 18 August 2021 and 11 May 2022

Completed

Area of work	Committee role (decision and/or direction)	Decision
Annual Budget (2022/2023) General Manager Financial Strategy and Planning	Hold workshops regarding process/content/policies Decision to agree Mayoral Proposal (December 2021) Recommend consultation document to consult with public (February 2022) Adopt consultation document to consult with public (February 2022) (Governing Body) Consultation period – (28 February 2022 - 28 March 2022) Hear feedback and deliberate budget scenarios (April/May 2022) Decisions made for Annual Budget (June 2022) Recommend final Annual Budget (June 2022) Adopt final Annual Budget (Governing Body) (June 2022)	Workshops held 15 September 2021, 22 September 2021, 29 September 2021, 13 October 2021, 20 October 2021, 27 October 2021, 3 November 2021, 17 November 2021, 23 November 2021, 24 November 2021, 25 November 2021 and 1 December 2021; 2 February 2022; 13 April 2022, 4 May 2022, 11 May 2022, 18 May 2022, 25 May 2022, 26 May 2022, 1 June 2022 and 22 June 2022. Summary of Finance and Performance Committee information memoranda and briefings, including the Forward Work Programme – 9 December 2021 Link to decision Summary of Confidential Decisions and related information released into open – 9 December 2021 Link to decision Annual Budget 2022/2023: Overview to decision making – 8 December 2021 Link to decision Annual Budget 2022/2023: Regional topics for consultation – 8 December Link to decision Tūpuna Maunga Authority Operational Plan 2022/2023 – 8 December 2021 Link to decision Link to Governing Body decision Annual Budget 2022/2023: Mayoral Proposal items for consultation – 8 December 2021 Link to decision Link to Governing Body decision Annual Budget 2022/2023: Budget Update – 8 December 2021 Link to decision Annual Budget 2022/2023: Kerbside refuse charging policy review – 8 December 2021 Link to decision Link to Governing Body decision Annual Budget 2022/2023: Other Rates and Fees Matters – 8 December 2021 Link to decision Link to Governing Body decision Annual Budget 2022/2023: Rating of Whenua Māori Changes to Financial Policies – 8 December 2021 Link to decision Link to Governing Body decision Annual Budget 2022/2023: Communications and Engagement Plan – 8 February 2022 Link to decision Annual Budget 2022/2023: Adoption of consultation material – 8 February 2022 Link to decision Link to Governing Body decision Rating of Whenua Māori Changes to Financial Policies: Approval of consultation material – 8 February 2022 Link to decision Link to Governing Body decision Tūpuna Maunga Authority Operational Plan 2022/2023 – 7 June 2022 Link to decision Link to Governing Body decision Annual Budget 2022/23: Overview to decision-making – 7 June 2022 Link to decision Annual Budget 2022/2023: Local board feedback and advocacy – 7 June 2022 Link to decision Annual Budget 2022/2023: Mayor's final proposal- 7 June 2022 Link to decision Link to Governing Body decision Annual Budget 2022/2023: Kerbside refuse charging policy review – 7 June 2022 Link to decision Link to Governing Body decision Annual Budget 2022/2023: Other rates and fees matters – 7 June 2022 Link to decision Link to Governing Body decision Rating of Whenua Māori: Adoption of Rates Remission and Postponement policies – 7 June 2022 Link to decision Link to Governing Body decision Adoption of the Annual Budget– 29 June 2022 (Governing Body) Link to Governing Body decision Adoption of the Revenue and Financing Policy – 29 June 2022 (Governing Body) Link to Governing Body decision Rates setting 2022/2023 – 29 June 2022 (Governing Body) Link to Governing Body decision Rates remission and postponement policy: correction for omission in adopted policy – 29 June 2022 (Governing Body) Link to Governing Body decision
Insurance Strategy and Placement GM Risk and Assurance	Approve the annual insurance placement for Council Group 2022/2023 (May)	Progress to date: Council Group Insurance Renewal 2022 – 19 May 2022 Link to decision CONFIDENTIAL: Council Group Insurance Renewal 2022 – 19 May 2022 Link to decision
Review of Policies	Approve council policies: · Significance and Engagement Policy (decision February 2022 – Governing Body) · Revenue and Financing Policy (annual budget consultation February, decision June) · Rates Remission and Postponement Policy (annual budget consultation February, decision June) Receive updates on: · Infrastructure Funding and Financing (IFF) (as required)	Annual Budget 2022/2023: Rating of Whenua Māori Changes to Financial Policies – 8 December 2021 Link to decision Link to Governing Body decision Significance and Engagement Policy 2022 – 24 February 2022 - Governing Body Link to decision Rating of Whenua Māori: Adoption of Rates Remission and Postponement policies – 7 June 2022 Link to decision Link to Governing Body decision Adoption of the Revenue and Financing Policy – 29 June 2022 (Governing Body) Link to Governing Body decision Rates remission and postponement Policy: correction for omission in adtoped policy – 29 June 2022 (Governing Body) Link to Governing Body decision

Area of work

Committee role

(decision and/or direction)

Decision

Annual Budget
(2022/2023)

General Manager Financial Strategy and Planning

Hold workshops regarding process/content/policies

Decision to agree Mayoral Proposal (December 2021)

Recommend consultation document to consult with public (February 2022)

Adopt consultation document to consult with public (February 2022) (Governing Body)

Consultation period – (28 February 2022 - 28 March 2022)

Hear feedback and deliberate budget scenarios (April/May 2022)

Decisions made for Annual Budget (June 2022)

Recommend final Annual Budget (June 2022)

Adopt final Annual Budget (Governing Body) (June 2022)

Workshops held 15 September 2021, 22 September 2021, 29 September 2021, 13 October 2021, 20 October 2021, 27 October 2021, 3 November 2021, 17 November 2021, 23 November 2021, 24 November 2021, 25 November 2021 and 1 December 2021; 2 February 2022; 13 April 2022, 4 May 2022, 11 May 2022, 18 May 2022, 25 May 2022, 26 May 2022, 1 June 2022 and 22 June 2022.

Summary of Finance and Performance Committee information memoranda and briefings, including the Forward Work Programme – 9 December 2021 Link to decision

Summary of Confidential Decisions and related information released into open – 9 December 2021 Link to decision

Annual Budget 2022/2023: Overview to decision making – 8 December 2021 Link to decision

Annual Budget 2022/2023: Regional topics for consultation – 8 December Link to decision

Tūpuna Maunga Authority Operational Plan 2022/2023 – 8 December 2021 Link to decision Link to Governing Body decision

Annual Budget 2022/2023: Mayoral Proposal items for consultation – 8 December 2021 Link to decision
Link to Governing Body decision

Annual Budget 2022/2023: Budget Update – 8 December 2021 Link to decision

Annual Budget 2022/2023: Kerbside refuse charging policy review – 8 December 2021 Link to decision
Link to Governing Body decision

Annual Budget 2022/2023: Other Rates and Fees Matters – 8 December 2021 Link to decision Link to Governing Body decision

Annual Budget 2022/2023: Rating of Whenua Māori Changes to Financial Policies – 8 December 2021 Link to decision
Link to Governing Body decision

Annual Budget 2022/2023: Communications and Engagement Plan – 8 February 2022 Link to decision

Annual Budget 2022/2023: Adoption of consultation material – 8 February 2022 Link to decision
Link to Governing Body decision

Rating of Whenua Māori Changes to Financial Policies: Approval of consultation material – 8 February 2022 Link to decision
Link to Governing Body decision

Tūpuna Maunga Authority Operational Plan 2022/2023 – 7 June 2022 Link to decision Link to Governing Body decision

Annual Budget 2022/23: Overview to decision-making – 7 June 2022 Link to decision

Annual Budget 2022/2023: Local board feedback and advocacy – 7 June 2022 Link to decision

Annual Budget 2022/2023: Mayor's final proposal- 7 June 2022 Link to decision Link to Governing Body decision

Annual Budget 2022/2023: Kerbside refuse charging policy review – 7 June 2022 Link to decision
Link to Governing Body decision

Annual Budget 2022/2023: Other rates and fees matters – 7 June 2022 Link to decision Link to Governing Body decision

Rating of Whenua Māori: Adoption of Rates Remission and Postponement policies – 7 June 2022 Link to decision
Link to Governing Body decision

Adoption of the Annual Budget– 29 June 2022 (Governing Body) Link to Governing Body decision

Adoption of the Revenue and Financing Policy – 29 June 2022 (Governing Body) Link to Governing Body decision

Rates setting 2022/2023 – 29 June 2022 (Governing Body) Link to Governing Body decision

Rates remission and postponement policy: correction for omission in adopted policy – 29 June 2022 (Governing Body)
Link to Governing Body decision

Insurance Strategy and Placement

GM Risk and Assurance

Approve the annual insurance placement for Council Group 2022/2023 (May)

Progress to date:

Council Group Insurance Renewal 2022 – 19 May 2022
Link to decision

CONFIDENTIAL: Council Group Insurance Renewal 2022 – 19 May 2022
Link to decision

Review of Policies

Approve council policies:

· Significance and Engagement Policy (decision February 2022 – Governing Body)

· Revenue and Financing Policy (annual budget consultation February, decision June)

· Rates Remission and Postponement Policy (annual budget consultation February, decision June)

Receive updates on:

· Infrastructure Funding and Financing (IFF) (as required)

Annual Budget 2022/2023: Rating of Whenua Māori Changes to Financial Policies – 8 December 2021
Link to decision Link to Governing Body decision

Significance and Engagement Policy 2022 – 24 February 2022 - Governing Body
Link to decision

Rating of Whenua Māori: Adoption of Rates Remission and Postponement policies – 7 June 2022
Link to decision Link to Governing Body decision

Adoption of the Revenue and Financing Policy – 29 June 2022 (Governing Body)
Link to Governing Body decision

Rates remission and postponement Policy: correction for omission in adtoped policy – 29 June 2022 (Governing Body)
Link to Governing Body decision

Updated: 19 July 2022

Finance and Performance Committee

26 July 2022

Summary of Confidential Decisions and related information released into Open

File No.: CP2022/06821

Te take mō te pūrongo

Purpose of the report

1. To tuhi ā-taipitopito / note confidential decisions and related information released into the public domain.

Whakarāpopototanga matua

Executive summary

2. This is a regular information-only report which aims to provide greater visibility of confidential decisions made which can now be released into the public domain.

3. The following reports and minutes can now be released:

Date of Decision	Subject
13/4/2022	Finance and Performance Confidential Workshop – Annual Budget 2022/2023), (10.00am)
13/4/2022	Finance and Performance Confidential Workshop – Annual Budget 2022/2023), (11.45am)
11/5/2022	Finance and Performance Confidential Workshop – Annual Budget 2022/2023)
18/5/2022	Finance and Performance Confidential Joint Hui with the Tūpuna Maunga Authority – Annual Budget 2022/2023)
18/5/2022	Finance and Performance Confidential Workshop – Annual Budget 2022/2023)
26/5/2022	Finance and Performance Confidential Workshop – Annual Budget 2022/2023) Note: Redactions have been made to this document as the withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities under section 7(2)(b)(ii) of the Local Government Official Information and Meetings Act 1987; and the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information under section 7(2)(i) of the Local Government Official Information and Meetings Act 1987.
16/2/2022	Finance and Performance Committee Confidential Workshop – Own Your Own Home Scheme (Future Opportunities) Note: Redactions have been made to this document as the withholding of the information is necessary to enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) under section 7(2)(i) of the Local Government Official Information and Meetings Act 1987.
19/5/2022	Finance and Performance Committee meeting – Item C4 – Alternative Commercial Opportunities - Report Note: Redactions have been made to this document as the withholding of the information is necessary to enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) under section 7(2)(i) of the Local Government Official Information and Meetings Act 1987.
19/5/2022	Finance and Performance Committee meeting – Item C4 – Alternative Commercial Opportunities – Minutes Note: Redactions have been made to this document as the withholding of the information is necessary to enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) under section 7(2)(i) of the Local Government Official Information and Meetings Act 1987.

4. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Committee members should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) tuhi ā-taipitopito / note the confidential decisions and related information that are now publicly available.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Finance and Performance Confidential Workshop – Annual Budget 2022/2023), 13 April 2022 (10.00am) (Under Separate Cover)
b ⇨	Finance and Performance Confidential Workshop – Annual Budget 2022/2023), 13 April 2022 (11.45am) (Under Separate Cover)
c ⇨	Finance and Performance Confidential Workshop – Annual Budget 2022/2023), 11 May 2022 (Under Separate Cover)
d ⇨	Finance and Performance Confidential Joint Hui with the Tūpuna Maunga Authority – Annual Budget 2022/2023), 18 May 2022 (Under Separate Cover)
e ⇨	Finance and Performance Confidential Workshop – Annual Budget 2022/2023), 18 May 2022 (Under Separate Cover)
f ⇨	Finance and Performance Confidential Workshop – Annual Budget 2022/2023), 26 May 2022 (Under Separate Cover)
g ⇨	Finance and Performance Confidential Workshop – Own Your Own Home Scheme (Future Opportunities), 16 February 2022 (Under Separate Cover)
h ⇨	Finance and Performance Committee meeting – Item C4 – Alternative Commercial Opportunities - Report, 19 May 2022 (Under Separate Cover)
i ⇨	Finance and Performance Committee meeting – Item C4 – Alternative Commercial Opportunities – Minutes, 19 May 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Sandra Gordon - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
Authoriser	Peter Gudsell - Group Chief Financial Officer

[1] A “voluntary” SIF works in the same way as the originally proposed SIF except that it legally does not have to pay a claim. Because of this feature, a “voluntary SIF” is exempt from the requirement of an insurance licence. Nevertheless, the intention of the “voluntary SIF” would be to pay all valid claims, which would be the expectation of council departments and the CCOs.

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Shane Henderson
Members	Cr Josephine Bartley	Mayor Hon Phil Goff, CNZM, JP
	IMSB Member Renata Blair	Cr Richard Hills
	Cr Dr Cathy Casey	Cr Tracy Mulholland
	Deputy Mayor Cr Bill Cashmore	Cr Daniel Newman, JP
	Cr Fa’anana Efeso Collins	Cr Greg Sayers
	Cr Pippa Coom	Cr Sharon Stewart, QSM
	Cr Linda Cooper, JP	IMSB Chair David Taipari
	Cr Angela Dalton	Cr Wayne Walker
	Cr Chris Darby	Cr John Watson
	Cr Alf Filipaina, MNZM	Cr Paul Young
	Cr Christine Fletcher, QSO