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Finance and
Performance Committee
26 July 2022
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In the absence of Chairperson Cr Desley
Simpson, Deputy Chairperson, Cr S Henderson presided.
Note: a roll-call was conducted that ascertained the
following members were in attendance at the commencement of the meeting:
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Member
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Member
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Cr D Simpson - apology
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Cr C Fletcher
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ü
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Mayor P Goff
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ü
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Cr S Henderson
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ü
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Deputy Mayor BC Cashmore
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ü
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Cr R Hills
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Cr J Bartley
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ü
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Cr T Mulholland
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ü
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IMSB Member R Blair - apology
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Cr D Newman
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ü
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Cr C Casey
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ü
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Cr G Sayers
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ü
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Cr E Collins
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ü
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Cr S Stewart
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ü
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Cr P Coom
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ü
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Cr W Walker
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Cr L Cooper
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ü
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Cr J Watson
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Cr A Dalton
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ü
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IMSB Chair D Taipari
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ü
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Cr C Darby
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Cr P Young
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ü
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Cr A Filipaina
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ü
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1 Apologies
2 Declaration
of Interest
Cr T Mulholland
declared an interest in Item 10 – Auckland Council Business Improvement
District (BID) Policy Kaupapa Here ā-Rohe Whakapiki Pakihi.
3 Confirmation
of Minutes
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Resolution
number FIN/2022/41
MOVED by Cr S
Henderson, seconded by Cr A Dalton:
That the Finance and Performance Committee:
a)
confirm the
ordinary minutes of its meeting, held on Thursday, 19 May 2022, including the confidential
section, and the extraordinary minutes of its meeting, held on Tuesday, 7
June 2022 as a true and correct record.
CARRIED
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4 Petitions
There were no petitions.
The meeting adjourned at 10.07am and reconvened
at 10.17am.
Cr R Hills joined the meeting at 10.17am.
Cr W Walker entered the meeting at 10.17am.
Cr J Watson entered the meeting at 10.17am.
5 Public
Input
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5.1
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Public Input - Frank Lombard - Notice of
Motion from Cr Stewart - 9R Fortyfoot Lane, Sunnyhills
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Frank Lombard addressed the Finance
and Performance Committee regarding Item 9 - Notice of motion to revoke or
alter a previous resolution - Cr Sharon Stewart - 9R Fortyfoot Lane,
Sunnyhills.
A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is
available on the Auckland Council website.
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Resolution number FIN/2022/42
MOVED by Cr S Stewart, seconded by Cr P Young:
That the Finance and Performance Committee:
a) whakamihi / thank
Frank Lombard for his presentation regarding regarding Item 9 - Notice of
motion to revoke or alter a previous resolution - Cr Sharon Stewart - 9R
Fortyfoot Lane, Sunnyhills.
CARRIED
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Attachments
a 26 July 2022, Finance and Performance
Committee - Item 5.1 - Public Input - Frank Lombard - Notice of Motion from
Cr Stewart - 9R Fortyfoot Lane, Sunnyhills - Presentation
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5.2
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Public Input - Steve and Louise Stickland - Notice
of Motion from Cr Stewart - 9R Fortyfoot Lane, Sunnyhills
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Steve and Louise Stickland addressed
the Finance and Performance Committee regarding Item 9 - Notice of motion to
revoke or alter a previous resolution - Cr Sharon Stewart - 9R Fortyfoot Lane,
Sunnyhills.
A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is
available on the Auckland Council website.
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Resolution number FIN/2022/43
MOVED by Cr P Young, seconded by Cr S Stewart:
That the Finance and Performance Committee:
a) whakamihi / thank
Steve and Louise Stickland for their presentation regarding regarding Item 9
- Notice of motion to revoke or alter a previous resolution - Cr Sharon
Stewart - 9R Fortyfoot Lane, Sunnyhills.
CARRIED
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Attachments
a 26 July 2022, Finance and Performance
Committee, Item 5.2 - Public Input - Steve and Louise Stickland - Notice of
Motion from Cr Stewart - 9R Fortyfoot Lane, Sunnyhills - Presentation
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5.3
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Public Input - Leon Goldwater - Notice of
Motion from Cr Stewart - 9R Fortyfoot Lane, Sunnyhills
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Leon Goldwater addressed the Finance
and Performance Committee regarding regarding Item 9 - Notice of motion to
revoke or alter a previous resolution - Cr Sharon Stewart - 9R Fortyfoot
Lane, Sunnyhills.
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Resolution number FIN/2022/44
MOVED by Cr S Stewart, seconded by Cr P Young:
That the Finance and Performance Committee:
a) whakamihi / thank
Leon Goldwater for his presentation regarding regarding Item 9 - Notice of
motion to revoke or alter a previous resolution - Cr Sharon Stewart - 9R
Fortyfoot Lane, Sunnyhills.
CARRIED
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6 Local
Board Input
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6.1
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Local Board Input: Howick Local Board
- Notice of Motion from Cr Stewart - 9R Fortyfoot Lane, Sunnyhills
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Chair Adele White addressed the
Finance and Performance Committee regarding regarding Item 9 - Notice of
motion to revoke or alter a previous resolution - Cr Sharon Stewart - 9R
Fortyfoot Lane, Sunnyhills.
Chair White was supported by John
Spiller, Deputy Chairperson and Members Bo Burns, David Collings, Bruce
Kendall and Mike Turinsky.
A PowerPoint Presentation was given
in support of the item. A copy has been placed on the official minutes and is
available on the Auckland Council website.
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Resolution
number FIN/2022/45
MOVED by Cr P Young, seconded by Cr S Stewart:
That
the Finance and Performance
Committee:
a) whiwhi
/ receive the Howick Local Board input from Chair Adele White regarding regarding
Item 9 - Notice of motion to revoke or alter a previous resolution - Cr
Sharon Stewart - 9R Fortyfoot Lane, Sunnyhills and whakamihi / thank her for attending.
CARRIED
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Attachments
a Local Board Input: Howick Local Board -
Notice of Motion from Cr Stewart - 9R Fortyfoot Lane, Sunnyhills -
presentation
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7 Extraordinary
Business
There was no
extraordinary business.
8 Notices
of Motion
Under Standing
Order 1.9.1 a Notice of Motion had been received from Cr Stewart for
consideration under item 9.
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9
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Notice of motion to revoke or alter a
previous resolution - Cr Sharon Stewart - 9R Fortyfoot Lane, Sunnyhills
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Cr Sharon Stewart outlined the notice
of motion.
A video was shown in support of the
item. A link to the video can be found here - https://www.1news.co.nz/2022/06/10/east-aucklanders-gutted-after-council-votes-to-sell-park/
An additional information memorandum
from the General Manager Value for Money had been circulated prior to the
meeting. A copy has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachments.
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MOVED by Cr S Stewart, seconded by Cr P Young:
That the Finance
and Performance Committee:
a) agree
pursuant to Standing Order 1.9.1 and 1.9.2, to revoke the following part of
the resolution of the Finance and Performance Committee, adopted at its
ordinary meeting held on 17 September 2020:
c) approve
subject to the satisfactory conclusion of any required statutory processes
(including mana whenua engagement) the disposal, and where appropriate any
reserve revocation of the following properties (legal description detailed in
Attachment A of the agenda report) with the final terms and conditions to be
approved under the appropriate delegations:
viii) 9R
Fortyfoot Lane, Sunnyhills
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The meeting adjourned at 12.06pm
and reconvened at 12.38pm.
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Note: debate on the motion
commenced.
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MOVED by Cr S Stewart, seconded by Cr P Young:
That the Finance
and Performance Committee:
a) agree
pursuant to Standing Order 1.9.1 and 1.9.2, to revoke the following part of
the resolution of the Finance and Performance Committee, adopted at its
ordinary meeting held on 17 September 2020:
c) approve
subject to the satisfactory conclusion of any required statutory processes
(including mana whenua engagement) the disposal, and where appropriate any
reserve revocation of the following properties (legal description detailed in
Attachment A of the agenda report) with the final terms and conditions to be
approved under the appropriate delegations:
viii) 9R
Fortyfoot Lane, Sunnyhills
A division was called for, voting on which was as
follows:
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For
Cr C Fletcher
Cr T Mulholland
Cr D Newman
Cr G Sayers
Cr S Stewart
Cr W Walker
Cr J Watson
Cr P Young
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Against
Cr J Bartley
Cr C Casey
Deputy Mayor BC Cashmore
Cr E Collins
Cr P Coom
Cr L Cooper
Cr A Dalton
Cr C Darby
Cr A Filipaina
Mayor P Goff
Cr S Henderson
Cr R Hills
IMSB Chair D Taipari
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Abstained
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The motion was declared lost by 8 votes to 13.
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Attachments
a 26 July 2022, Finance and Performance Committee - Item 9,
Notice of motion to revoke or alter a previous resolution - Cr Sharon Stewart
- 9R Fortyfoot Lane, Sunnyhills - staff advice
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Cr S Stewart left the meeting at 1.18pm.
Cr P Young left the meeting at 1.18pm.
Cr C Fletcher retired from the meeting
at 1.18pm
Cr T Mulholland retired from the meeting
at 1.19pm.
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10
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Auckland Council Business Improvement
District (BID) Policy Kaupapa Here ā-Rohe Whakapiki Pakihi
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Cr P Young returned to the meeting
at 1.20pm.
Cr C Casey retired from the meeting at 1.24pm.
Cr Stewart returned to the meeting at 1.27pm.
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Note: changes
were made to the original recommendation adding new clause b), as a Chairperson’s
recommendation.
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Resolution
number FIN/2022/46
MOVED by Cr A Dalton, seconded by Cr S Henderson:
That
the Finance and Performance
Committee:
a)
approve the Business
Improvement District (BID) Policy Kaupapa
Here ā-Rohe Whakapiki Pakihi that is found at Attachment A of the agenda
report.
b)
agree that the Business Improvement District (BID) Policy
Kaupapa Here ā-Rohe Whakapiki Pakihi include a reference to the ability
of BIDs to request mediation in section five (“Issue
Resolution”), amend all references to the Incorporated Societies Act
(2022) to read ‘Incorporated Societies Act 1908 (as amended or replaced
from time to time)’ and delegate the Manager, CCO Governance and
External Partnerships to make these amendments.
CARRIED
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11
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Insurance update July 2022
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Resolution
number FIN/2022/47
MOVED by Mayor P Goff, seconded by Cr P Young:
That
the Finance and Performance
Committee:
a) note
the update on the council group’s insurance renewal placement and the self
insurance fund.
b) note
the insurance renewal placement and the self insurance fund will be further
discussed in the confidential section of this meeting.
CARRIED
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12
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Summary of Finance and Performance Committee
information memoranda and briefings, including the Forward Work Programme -
26 July 2022
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Resolution
number FIN/2022/48
MOVED by Cr P Coom, seconded by Cr A Dalton:
That
the Finance and Performance
Committee:
a) tuhi
ā-taipitopito / note the progress on the forward work programme for
2022 as appended in Attachment A of the agenda report.
b) whiwhi / receive the Summary of Finance and Performance
Committee information memorandum and briefings as at 26 July 2022.
CARRIED
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14 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
Cr W Walker retired from the meeting at
1.37pm
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15 Procedural
motion to exclude the public
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Resolution
number FIN/2022/50
MOVED by Cr S Henderson, seconded by Cr L
Cooper:
That the Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Insurance update July 2022
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains confidential information with respect to
council's insurance arrangements, including premiums and cost benefits.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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1.39pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
1.53pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Insurance update July 2022
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Resolution
number FIN/2022/51
MOVED by Cr S Henderson, seconded by Cr A Dalton:
That the Finance and
Performance Committee:
a) note
the update on the council group’s insurance renewal placement and the
self insurance fund.
b) agree
that the decision be transferred to the open
minutes, but the report and any attachments remain confidential.
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1.53pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
