Tira Kāwana / Governing Body

OPEN MINUTES

Minutes of a meeting of the Governing Body held remotely on Thursday, 28 July 2022 at 10.01am.  A recording is available on the Auckland Council website:    https://councillive.aucklandcouncil.govt.nz/

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley	From 10.27am, Item 9
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Angela Dalton
	Cr Chris Darby
	Cr Alf Filipaina, MNZM
	Cr Christine Fletcher, QSO
	Cr Shane Henderson
	Cr Richard Hills
	Cr Tracy Mulholland
	Cr Daniel Newman, JP	From 10.39am, Item 9
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Wayne Walker
	Cr John Watson	From 10.05am, Item 4
	Cr Paul Young

ABSENT

Councillors	Cr Dr Cathy Casey
	Cr Linda Cooper, JP

Note:   all members of the Governing Body and those presenting attended the meeting via electronic link.

Governing Body 28 July 2022

1          Affirmation

His Worship the Mayor will read the affirmation.

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: 

Member		Member
Mayor P Goff	ü	Cr S Henderson	ü
Deputy Mayor BC Cashmore	ü	Cr R Hills	ü
Cr J Bartley		Cr T Mulholland	ü
Cr C Casey		Cr D Newman
Cr E Collins	ü	Cr G Sayers	ü
Cr P Coom	ü	Cr D Simpson	ü
Cr L Cooper		Cr S Stewart	ü
Cr A Dalton	ü	Cr W Walker	ü
Cr C Darby	ü	Cr J Watson
Cr A Filipaina	ü	Cr P Young	ü
Cr C Fletcher	ü

2          Apologies

Resolution number GB/2022/66

MOVED by Cr C Fletcher, seconded by Cr A Dalton:

That the Governing Body:

a) accept the apology from:

Absence

Cr C Casey
Cr L Cooper

Lateness

Cr D Newman

Early Departure

Cr E Collins

CARRIED

Note:   Subsequently, Cr E Collins did not depart early.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number GB/2022/67

MOVED by Cr P Young, seconded by Deputy Mayor BC Cashmore:

That the Governing Body:

a) confirm the ordinary minutes of its meeting, held on Thursday, 23 June 2022, including the confidential section and the extraordinary minutes of its meeting, held on Wednesday, 29 June 2022, as a true and correct record.

CARRIED

Cr J Watson entered the meeting at 10.05am.

5          Petitions

There were no petitions.

6          Public Input

There was no public input.

7          Local Board Input

There was no local board input.

8          Extraordinary Business

There was no extraordinary business.

9	Climate Action Targeted Rate - proposed governance framework
	Cr J Bartley entered the meeting at 10.27am. Cr D Newman entered the meeting at 10.39am.
	Resolution number GB/2022/68 MOVED by Mayor P Goff, seconded by Cr R Hills: That the Governing Body a)      establish a governance and oversight group for the duration of the Climate Action Targeted Rate (CATR), with responsibilities to: i)       provide direction to, and endorse annual CATR programmes and projects, consistent with the initial programme included in the 2022/23 Annual Plan and consistent with the purposes for which the rate was established ii) review and endorse any variations from the programmes and projects included in the annual CATR iii)     receive progress updates and provide oversight and monitoring of implementation of CATR programmes and projects iv)     meet at least bi-annually, and more often if required, to fulfil its governance and oversight role v)      report progress on the implementation of CATR programmes and projects, to the Governing Body on an annual basis. vi)     delegate authority to the Mayor to endorse, on behalf of the governance group, any urgent changes to CATR programmes and projects when it is not feasible to convene a timely governance group meeting. b)      note that it is not the role of the governance and oversight group to make operational decisions. c)      agree the initial membership of the governance and oversight group to consist of the Mayor, the Deputy Mayor, the Chairs of the Planning; Environment and Climate Change; and Finance and Performance Committees and an Independent Māori Statutory Board member, and that membership is updated consistent with any changes to the committee structure following the 2022 local government elections. d)      agree that the Chief Sustainability Office and Transport Strategy Unit support the governance group in its oversight role. e)      review the CATR governance and oversight arrangements as may be required. CARRIED
	Note:   Under Standing Order 1.8.3, Cr C Fletcher requested that her abstention be recorded.

10	Referred from the Appointments and Performance Review Committee regarding FY2022-2024 Chief Executive's Performance Objectives:  Review for FY2022/2023
	Note:   changes were made to the original recommendation, adding new clause b), as a Chair’s recommendation.
	Resolution number GB/2022/69 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Governing Body: a)      tuhi ā-taipitopito / note: i)       the decisions of the Appointments and Performance Review Committee at its meeting of 22 June 2022 ii)      the changes made to the objectives contained in Attachment A of the agenda report b) whakaae / agree to remove Objective 1e) Improve representation and participation in local elections, on the basis that the Chief Executive’s ability to directly influence performance against this objective is limited. CARRIED UNANIMOUSLY

11	Summary of Governing Body information memoranda, workshops and briefings (including the Forward Work Programme) - 28 July 2022
	Resolution number GB/2022/70 MOVED by Cr T Mulholland, seconded by Cr E Collins: That the Governing Body: a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report b)      whiwhi / receive the Summary of Governing Body information memoranda, workshops and briefings – 28 July 2022. CARRIED

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.11am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................