Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

21 July 2022

1 Welcome

The chairperson opened the meeting and deputy chairperson V Short led the karakia.

2 Apologies

Resolution number HB/2022/82

MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) accept the apology from Member G Holmes for lateness due to connectivity issues.

CARRIED

3 Declaration of Interest

Deputy Chairperson V Short and Chairperson G Brown made declarations of Interest regarding Item 12, the members excused themselves from any discussions on the deliberations of the Hearings Panel, but not from the local board decision making.

4 Confirmation of Minutes

Resolution number HB/2022/83

MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 23 June 2022, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation: David Abercrombie - Yachting New Zealand Strategic Options

Resolution number HB/2022/84

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) thank David Abercrombie for his presentation and attendance at the meeting.

CARRIED

Member G Holmes joined the meeting at 2.27pm.

Precedence of Business

Resolution number HB/2022/85

MOVED by Deputy Chairperson V Short, seconded by Chairperson G Brown:

That the Hibiscus and Bays Local Board:

a) agree that Item 8.3 Deputation: Chris Bettany - Friends of Okura Bush (FOOB), 10 Extraordinary Business and 11 Manly Beachfront - approval for installation of bollards along The Esplanade be accorded precedence at this time.

CARRIED

8.3

Deputation: Chris Bettany - Friends of Okura Bush (FOOB)

Resolution number HB/2022/86

MOVED by Chairperson G Brown, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) note that Chris Bettany had withdrawn her deputation request on behalf of the Friends of Okura Bush (FOOB).

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Manly Beachfront - approval for installation of bollards along The Esplanade

A document was tabled in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachment.

Resolution number HB/2022/87

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) receive the additional documents tabled in the meeting, to be attached to the minutes of the meeting

b) approve the installation of bollards and ground stabilisation materials at Manly Beachfront, along The Esplanade, to protect the reserve, trees, and sand dunes, from damage caused by vehicles, while still allowing car-parking in appropriate areas as per Attachment A to this agenda report, and request staff to progress the project to procurement and construction

c) allow staff to make any required minor changes on the exact placement of the bollards due to site topography and location of tree roots so long as placement is in general accordance with Attachment A of this agenda report

d) request Auckland Transport to investigate improvements to The Esplanade road surface to bring it up to an acceptable standard and to provide further parking in the road reserve.

A division was called for, voting on which was as follows:

For

Chairperson G Brown

Member A Dunn

Member J Fitzgerald

Member G Holmes

Member J Parfitt

Member A Poppelbaum

Deputy Chairperson V Short

Member L Willis

Against

Abstained

The motion was declared carried by 8 votes to 0.

CARRIED

Attachments

a 21 July 2022 – Hibiscus and Bays Local Board – Item 11, Manly Beachfront - approval for installation of bollards along The Esplanade – Manly Bollards Simplified Plan

8	Deputations (Continued)

8.2

Deputation: Lorraine Sampson - Road Crossing Safety Concerns of Residents on Hibiscus Coast Highway Silverdale

Resolution number HB/2022/88

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) thank Ian Finlay for speaking on behalf of Lorraine Sampson and sharing her presentation and for attendance at the meeting.

CARRIED

Precedence of Business

Resolution number HB/2022/89

MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

b) agree that Item 9 Public Forum and Item 12 Hibiscus and Bays Local Parks Management Plan be accorded precedence at this time.

CARRIED

9 Public Forum

9.1	Public Forum - Whanagaparoa Tennis Club
	Alf Sayer addresed the board on Behalf of the Whanagaparoa Tennis Club.

Hibiscus and Bays Local Parks Management Plan

MOVED by Member A Dunn, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) approve the hearing panel’s recommendations for the draft Hibiscus and Bays Local Parks Management Plan 2020with the following addition:

i) request that Management Intention 2 for Edith Hopper Park be amended to read “Investigate improvements for netball and additional provision for tennis, including an option for a multi-use facility as identified in the “Edith Hopper Court Development Feasibility Study 2020”

b) approve the final Hibiscus and Bays Local Parks Management Plan 2022, as amended in item a) above

c) delegate to the local board chairperson approval of minor amendments to the final Hibiscus and Bays Local Parks Management Plan 2022

d) to request staff to amend the Auckland Unitary Plan Open Space – Informal Recreation zoning for 8-11 Link Crescent, Stanmore Bay to Open Space – Community, to provide for the future community hub building and activities on the reserve land

e) revoke the resolution regarding the declaring and classification of Lot 55 DP 11689 (Manly Park) and Lot 102 DP 99834 (Penguin Drive Reserve), being part of resolution b) HB/2018/154

f) approve the classification of Lot 55 DP 11689 (Manly Park) as recreation reserve and Lot 102 DP 99834 (Penguin Drive Reserve) as scenic reserve 19(1)(b) pursuant to section 16(2A) of the Reserves Act 1977

Resolution number HB/2022/90

MOVED by Member J Parfitt, seconded by Member J Fitzgerald an amendment by way of addition:

That the Hibiscus and Bays Local Board:

g) request continuous reviews of the plan to ensure it is a living and relevant document

h) request that the online digital platform be prioritised to enable it to be developed with the greatness urgency and be funded from regional budgets

i) request that other local boards considering omnibus parks management plans receive a copy of this decision

j) resolve that any future concept or development plans or clarification of interpretation of the plan for reserves and parks covered by this Parks Management plan will require approval of the local board

CARRIED

The Chairperson put the substantive motion.

Resolution number HB/2022/91

MOVED by Member A Dunn, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) approve the hearing panel’s recommendations for the draft Hibiscus and Bays Local Parks Management Plan 2020with the following addition:

b) approve the final Hibiscus and Bays Local Parks Management Plan 2022, as amended in item a) above

c) delegate to the local board chairperson approval of minor amendments to the final Hibiscus and Bays Local Parks Management Plan 2022

e) revoke the resolution regarding the declaring and classification of Lot 55 DP 11689 (Manly Park) and Lot 102 DP 99834 (Penguin Drive Reserve), being part of resolution b) HB/2018/154

g) request continuous reviews of the plan to ensure it is a living and relevant document

h) request that the online digital platform be prioritised to enable it to be developed with the greatness urgency and be funded from regional budgets

i) request that other local boards considering omnibus parks management plans receive a copy of this decision

A division was called for, voting on which was as follows:

For

Chairperson G Brown

Member A Dunn

Member J Fitzgerald

Member G Holmes

Member J Parfitt

Deputy Chairperson V Short

Member L Willis

Against

Member A Poppelbaum

Abstained

The motion was declared carried by 7 votes to 1.

CARRIED

8	Deputations (Continued)

8.4

Deputation: Mark Tasker - Browns Bay Bowling Club

Resolution number HB/2022/92

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) thank Mark Tasker for his presentation and attendance at the meeting.

CARRIED

Note: Item 11 - Manly Beachfront - approval for installation of bollards along The Esplanade and Item 12 - Hibiscus and Bays Local Parks Management Plan were considered earlier in the meeting.

Proposed new community lease to Orewa Bridge Club Incorporated at Victor Eaves Park, Orewa

Resolution number HB/2022/93

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) grant a new community lease to the Orewa Bridge Club Incorporated for an area comprising approximately 460 m² located at 121 West Hoe Road, Victor Eaves Park on the land legally described as Lot 2 DP 201105 (as per Attachment A to the agenda report – site plan area, outlined in red and marked B), subject to the following terms and conditions:

i) term – 10 years, commencing 1 July 2022, with one 10-year right of renewal.

ii) rent – $1.00 plus GST per annum if demanded

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the agenda report – Community Outcomes Plan)

b) approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Proposed new community lease to The Campbells Bay Tennis Club Incorporated at Centennial Park, 184 Beach Road, Campbell's Bay

Resolution number HB/2022/94

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) grant a new community lease to The Campbells Bay Tennis Club Incorporated for an area comprising approximately 5790m² located at 184 Beach Road, Centennial Park, Campbells Bay on the land legally described as Lot 1 DP 194867 (as per Attachment A to the agenda report – Site Map), subject to the following terms and conditions:

i) term – 10 years, commencing 1 August 2022, with one 10-year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) no maintenance fee or operational charge

iv) compliance with the Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the agenda report)

b) approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Local board feedback on the strategic direction of Auckland's Future Development Strategy

Resolution number HB/2022/95

MOVED by Chairperson G Brown, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) supports the strategic direction of the seven big issues for the Future Development Strategy, as follows:

i) Hapū and iwi values and aspirations for urban development

ii) Climate change, emissions reduction and urban form

iii) Inundation and natural hazards

iv) Intensification – dispersed or focused

v) Infrastructure

vi) Greenfields and future urban areas

vii) Business and employment.

CARRIED

New Private Road Name For Subdivision at 64 Glenvar Ridge Road, Long Bay

Resolution number HB/2022/96

MOVED by Member A Poppelbaum, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) approve the following preferred road names within the subdivision being undertaken by Templeton Long Bay North Limited, at 64 Glenvar Ridge Road, Long Bay in accordance with section 319(1)(j) of the Local Government Act 1974:

i) Koiora Lane for the private road located within Jointly Owned Access Lot 102.

CARRIED

New Public Road and New Private Road Names for Subdivision at 20 Kumukumu Road, Long Bay

Resolution number HB/2022/97

MOVED by Deputy Chairperson V Short, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) approve the following preferred road names in the Jointly Owned Access Lot (JOAL) 1 within the subdivision being undertaken by Templeton Long Bay North Limited, (the Applicant), at 20 Kumukumu Road, Long Bay, (being Long Bay Stage 15 West), in accordance with section 319(1)(j) of the Local Government Act 1974:

i) Kumukumu Road for public Road 1

ii) Pākirikiri Street, for public Road 2

iii) Kōheru Place, for the private road

b) approve the following preferred road name in the Jointly Owned Access Lot (JOAL) 2 within the subdivision being undertaken by Templeton Long Bay North Limited, (the Applicant), at 20 Kumukumu Road, Long Bay, (being Long Bay Stage 15 West), in accordance with section 319(1)(j) of the Local Government Act 1974:

i) Makumaku Place for the private road.

CARRIED

Governance Forward Work Calendar

Resolution number HB/2022/98

MOVED by Member L Willis, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) note the governance forward work calendar.

CARRIED

Deputations Update

Resolution number HB/2022/99

MOVED by Member J Fitzgerald, seconded by Chairperson G Brown:

That the Hibiscus and Bays Local Board:

a) note the deputation update from June 2022.

CARRIED

Hibiscus and Bays Local Board Workshop Records

Resolution number HB/2022/100

MOVED by Member L Willis, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) note the workshop records for June 2022.

CARRIED

Members' Reports

Resolution number HB/2022/101

MOVED by Deputy Chairperson V Short, seconded by Chairperson G Brown:

That the Hibiscus and Bays Local Board:

a) receive the reports from local board members A Dunn and J Fitzgerald.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.47pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn	Via electronic link
	Janet Fitzgerald, JP
	Gary Holmes	Via electronic link; from 2.27pm, Item 8.1
	Julia Parfitt, JP
	Alexis Poppelbaum	Via electronic link
	Leanne Willis	Via electronic link

Councillor	Wayne Walker	Via electronic link