At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
|
That the Ngāti Whātua Ōrākei Reserves Board:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 2 May 2022, as a true and correct
record.
|
4 Extraordinary
Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
|
Ngāti
Whātua Ōrākei Reserves Board
04 July 2022
|
|
Operations Report
File No.: CP2022/09635
Te take mō te
pūrongo
Purpose of the report
1. To update the Ngāti
Whātua Ōrākei Reserves Board (Reserves Board) on the operational
work carried on the whenua by Ngāti Whātua Ōrākei Whai
Maiā.
Whakarāpopototanga matua
Executive summary
2. Ngāti Whātua Ōrākei continue to
progress the Work Schedule and in collaboration with Auckland Council work to
develop a dashboard reporting template to evidence continuous improvement
positively impacting on growth, development and response to increased role
responsibilities.
3. As part of the Work Schedule a monthly audit
hīkoi is scheduled to continue to strengthen alignment with the
maintenance agreement outcomes and performance standards.
4. The operations team have continued to make good
progress this period with a number of milestones met despite ongoing
disruptions as a result of COVID related absences.
5. Mahi Toi design and plants were installed on the
Auckland Library roof and received positive media coverage.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) note the operational updates as
detailed in this report.
Operational Update
Whenua Maintenance
& Ecology
6. Horticulture/ Vegetation: Nursery production has
been productive over the past few months and the maara kai activity
has been high. Some of the outputs and activity include;
· More kūmara has been harvested. A significant increase of
maintenance and mulching and weeding has improved the Maara health and
presentation
· Outdoor storage area has been built as well as fencing completed off
the Maara kai for the kaimahi work zone
· 600kg of kai distribution to whānau
· 800 vege starts planted this month
· 2 successful harvests this month and also 3 tangihanga (funerals)
where we have provided fresh kai to the Marae
· 160 trays of micro greens produced and were used to support
tangihanga kai supplies
· 800 seedlings have been taken to garden
· 10,000 natives up potted for next season
· Nga Raukau seeds cleaned and sent for next year stock
· Mushroom container has been cleaned and all waste gone to
composter
7. Turf: All scheduled mows were
completed. Extra mowing on Brenton Place, Kurahaupo Street
and Pourewa have been completed in preparation for matariki planting day.
8. Ecological Restoration – Weed, Plant and Pest
Control: Hand releasing and whenua
maintenance covered over 5000 sq m and 5000 plants.
Honey production continues with 6 hives producing
honey that is distributed to the harvest.
The moth plant project is now complete and was a
great success in its 2nd year. Huge increase of plants collected and had
whānau and OLB members in attendance to celebrate this
kaupapa.
9. Ecological Restoration – Pest Animal Control: Weekly trapping checks are carried out. A total of 122 traps across
15 hectares of the Whenua Rangatira were set capturing 9 rats, 6 mice, 2
possums and 2 hedgehogs.
10. Parakore: The activity in this space
continues to grow with additional staffing increase activity on environmental
wellness and assist in upholding a sustainable and regenerative relationship
with the environment.
Produced 400kg of compost.
Ongoing relations with Okahu Bay Boating Club has
secured the option for us to take fish waste for composting. This relationship
is viewed as positive and is progressing well.
4 compost bays have been built for use in the Maara
processing area at the back of the containers allowing an expansion to our
compost producing capabilities.
Continuing to work alongside New World Eastridge
collecting 3 organic waste bins each week.
Working with waste management on bins and bin
collection for green/organic waste and to tidy up our waste bin management
across all sites.
Waste Audits for all sites have been postponed due
to tangihanga.
11. Landscaping: All contracted garden beds
continue to be maintained and replacement planting where necessary. Given our
commitment to tautoko (support) tangihanga this had a minor impact on our
presence this month. We will strengthen our focus on contractor meeting and
reporting more regularly.
Key projects completed this period include remedial
work for sign off, Wynyard Quarter improvements, cleaning up on Jellicoe St and
infills for Quay St.
12. Seedling production / seed sowing machine: The Precision seed sowing machine is on order from Italy and a 50%
deposit has been placed. The machine is expected to arrive in September. This
will move the nursery towards greater efficiency and allow us to be more
independent of outside nurseries enabling faster responses to seed raising
shortages.
13. Beehive Expansion Equipment: 50
unassembled boxes have been purchased for $1,053 with plans to buy another 200
for roughly $3,607. This new equipment will be assembled and painted over
winter. Next step is to purchase the frames, floor-boards, hive mats, and hive
lids to be ready before spring and look into the storage and honey extraction
room plus the extracting equipment required for this coming spring honey
season. In spring the starter colonies (Bees) which make up the hives will be
ordered. The goal is to grow to 25 active hives this season and then another 25
hives by next season. All other gear like tools, smokers, suits, and treatments
will be purchased through the season as required.
14. Visitor Signage: A total of 18 new signs
have been designed and installed at Pourewa Creek.
15. Other Project updates: Team has
completed 2 audits of the whenua with council representatives both at Pourewa
and Okahu Bay. Both completed audits have passed inspection. Dates are being
scheduled for the remaining audit at Whenua Rangatira/Takaparawhau.
Team met to discuss assets and ownership, requires
more council clarification.
Tree risk proposal has been completed and will cost
$49k to prune and remove identified risks across the 90 hectare Orakei block.
This will be funded as unscheduled work and not be part of the maintenance
contract.
Team hosted the Matariki planting day on Sunday 26th
at Pourewa. This event was well attended by a range of community groups in
excess of 150 with over 5,000 plants welcomed.
The team hosted our first ever Umu Kohukohu
Whetū event on Takaparawhau to celebrate Matariki. Over 1000 attended this
special event.
Volunteers and Visiting
Groups
16. With the recent Government announcement to move to
‘Orange’ of the COVID Protection Framework, the team have now moved
to re-engage with groups that have been on hold under the ‘Red’
setting. The team is now hosting community and corporate groups weekly and
ramping up volunteer support.
Biodiversity
17. Bio-diversity monitoring: Pou Whenua
will re-evaluate this to determine what the goal of this objective is relative
to Ngāti Whātua Ōrākei.
18. Water monitoring: The team will review
the Kaupapa in line with the Whai Maiā annual plan that will focus on
water within the Ōrākei area. This includes Ōkahu Bay and
Pourewa Creek. At Pourewa Creek this will include assessment of the water
quality and water restoration and utilization to sustain the operations of
Pourewa.
Health and Safety
19. There are no incidents to report.
20. RATs testing is carried out by staff every Tuesday and all results
are recorded.
Maintenance Work
Outside of Scope
21. The team continue to assist Whai Rawa with mowing services as their
contractor is impacted by COVID.
22. Pou Whenua are providing regular mowing and weed-eating support at
the old Okahu Bay Bowling Club site.
Kaitiaki Service
23. Ngāti Whātua Ōrākei has hosted a number of
public-facing events to celebrate Matariki. Health & Safety plans are a
priority and we continue to work closely with the teams at Auckland Council to
ensure safety for the community.
24. The Kaitiaki Service service levels are under review by the newly
appointed Manager and Ngāti Whātua Ōrākei Trust
management. The changes will align with the current environment and future
direction of Ngāti Whātua Ōrākei.
25. The new self-sufficient unit has been placed on the whenua and is
being fitted out. The Kaitiaki will move in within the next two-months.
26. Activity at Michael Joseph Savage has slightly picked up with
boy-racers. The newly appointed Community Liaison within Ngāti Whātua
Ōrākei continues to monitor this activity.
Ngā tāpirihanga
Attachments
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No.
|
Title
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Page
|
|
a⇩
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Operations Report Images
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17
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Ngā kaihaina
Signatories
|
Ngāti
Whātua Ōrākei Reserves Board
04 July 2022
|
|
Projects Report
File No.: CP2022/09637
Te take mō te
pūrongo
Purpose of the report
1. To update the Ngāti
Whātua Ōrākei Reserves Board on the active projects underway in
relation to the Combined Reserve Management Plan, Ururpā, Pourewa
Pathways, Pourewa Māra Kai and the Rongoā Planting and Practice Project.
Whakarāpopototanga matua
Executive summary
2. Pourewa Pathways project is finished on schedule with
construction of all paths funded this FY now complete including additional work
and greater lengths of pathways. There are now 7 pathways totaling 549m and
bench tables and seating for visitors to enjoy.
3. The Māra Kai project is progressing well with all
objectives and deliverables achieved apart from the watercress pond
improvements which are under review. Substantial kai harvests continue to be
delivered. Path upgrades, drainage and irrigation system improvements, new
handrail to the main Maara steps and new fencing and fares around the
operational area have all been completed.
4. A Rongoā Wānanga was held May 16-18 to
discuss the design and objectives of the Rongoā planting and practice
project. This workshop was led by Donna Kerridge and well attended by kaimahi
from across the team. The Māra Rongoā planting is currently in early
planning stages. The strategic layout of the area has been agreed reflecting
Māra Rongoā philosophies, weed suppressant matting has been ordered,
paths have been constructed and early planting has begun.
5. Groundwater testing continues on the potential
urupā sites. Management will meet to confirm the key milestones and
project plan for the coming year.
6. The Combined Reserve Management Plan is tracking
against the recommended timeline. The next step for management is to finalise
the plan and seek approvals based on the Boards delegations for amendments to
wording based on legal advice, spelling and grammar to both English and Te Reo
Māori versions as well as the imagery, formatting and whakatauki
amendments.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) note the project update reports
· Combined
Reserve Management Plan
· Urupā
· Pourewa Pathways
· Pourewa Māra Kai
· Rongoā
Planting and Practice
b) approve
the Ngāti Whātua Ōrākei Combined Management Plan for Whenua
Rangatira (Takaparawhau and Ōkahu Bay) and Pourewa Creek Recreation
Reserves – Kākahuria Te Whenua, Kākahuria Te Moana; (Attachment
A)
c) approve
the Te Reo Māori version of the Ngāti Whātua Ōrākei
Combined Management Plan for Whenua Rangatira (Takaparawhau and Ōkahu Bay)
and Pourewa Creek Recreation Reserves – Kākahuria Te Whenua,
Kākahuria Te Moana. (Attachment B – text only)
d) note
the delegation on April 2022 to the Chair and Deputy Chair to approve any
spelling and grammatical amendments to this final plan.
e) note
the delegation on April 2022 to the Chair and Member Wyllis Maihi to approve
the final imagery and whakataukī in the final plan.
f) approve
delegation the Chair and Deputy Chair to approve amendments to the wording
based on legal advice consistent with the Hearings Panel Report.
g) approve
delegation to the Chair and Member Wyllis Maihi to amend Te Reo Māori
version to accurately reflect the English version.
h) receive
the update on timelines.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Combined Reserve Management Plan Project Status Report
|
21
|
|
b⇩
|
Combined Reserve Management Plan
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27
|
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c⇩
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Combined Reserve Management Plan Appendix - Te Reo
Māori Text
|
75
|
|
d⇩
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Urupā
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125
|
|
e⇩
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Pourewa Pathways Project
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129
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f⇩
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Pourewa Maara Kai Project
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135
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g⇩
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Rongoā Planting and Practice Project
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123
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Ngā kaihaina
Signatories
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Authors
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Kirsty Hill – Project
Manager, Ngāti Whātua Ōrākei Whai Maia
Dane Tumahai – Pourewa Manager, Ngāti
Whātua Ōrākei Whai Maia
Lisa Davis – Acting Chief Executive Ngāti
Whātua Ōrākei Trust
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|
Authorisers
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Lisa Davis – Acting Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Kaiwhakahaere Te Waka
Tai-ranga-whenua, Auckland Council
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|
Ngāti
Whātua Ōrākei Reserves Board
04 July 2022
|
|
Financial Update as at 31 May 2022
File No.: CP2022/09351
Te take mō te
pūrongo
Purpose of the report
1. To provide Ngāti Whātua Ōrākei Reserves
Board (reserves board) an update on financial
performance as at 31 May 2022.
Whakarāpopototanga matua
Executive summary
2. Net operating expenditure as at end of May
was $192k lower than budget, mainly due to timing of some expenses as
shown in the finance summary table below.
3. There is no wifi or events costs to report giving a
favourable YTD May variance of $111k.
4. Management plan costs is $93.5k favourable and yet to
be invoiced as work is still in progress.
5. Unallocated budget from carryforwards is about $209k
and $149.5k out of this budget was approved at the hui on 2 May for additional
works at Pourewa.
6. Nursery income is not reflected in the numbers yet as
management are still working on the legal framework for this stream of
income. There were no events income recorded due to Covid-19 restrictions
in Auckland.
7. Capital expenditure of $300k is relating Pourewa
Creek pathways project. Capex of $100k relating to mara kai project was paid in
April.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) receive the financial report as at 31 May 2022
b) approve any underspend budget from FY22 to be carried into FY23
Financial update
8. An overview of the operational and capital
expenditure as at 31 May 2022 is included in
table below.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Munen Prakash - Lead Financial Advisor
|
|
Authoriser
|
Nicholas Turoa – Kaiwhakahaere Te Waka
Tai-ranga-whenua, Auckland Council
|
