Kōmiti Whakarite Pārae, Mahi Toi, Hapori, Kaupapa /

Parks, Arts, Community and Events Committee

OPEN MINUTES

Minutes of an extraordinary meeting of the Parks, Arts, Community and Events Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 7 July 2022 at 1.30pm.

present

Chairperson	Cr Alf Filipaina, MNZM
Deputy Chairperson	Cr Dr Cathy Casey	via electronic link
Members	Cr Josephine Bartley	via electronic link From 1.43pm, Item 7
	Deputy Mayor Cr Bill Cashmore	via electronic link
	Cr Pippa Coom
	Cr Linda Cooper, JP	via electronic link
	Cr Angela Dalton	via electronic link
	Cr Chris Darby	via electronic link
	Mayor Hon Phil Goff, CNZM, JP	via electronic link
	Cr Shane Henderson	via electronic link
	Cr Richard Hills
	IMSB Member Tony Kake, MNZM	via electronic link Until 2.14pm, Item 8
	Cr Daniel Newman, JP	via electronic link
	Cr Greg Sayers	via electronic link
	Cr Desley Simpson, JP	via electronic link
	Cr Sharon Stewart, QSM	via electronic link
	Cr Wayne Walker	via electronic link From 1.42pm, Item 7
	Cr John Watson	via electronic link
	IMSB Member Glenn Wilcox	via electronic link
	Cr Paul Young

ABSENT

Members	Cr Fa’anana Efeso Collins
	Cr Christine Fletcher	For absence
	Cr Tracy Mulholland	For absence

Parks, Arts, Community and Events Committee 07 July 2022

Chair Cr A Filipaina opened the meeting with a karakia.

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

Member		Member
Cr A Filipaina	ü	Cr R Hills	ü
Cr J Bartley		IMSB Member T Kake	ü
Cr C Casey	ü	Cr T Mulholland - apology
Deputy Mayor BC Cashmore	ü	Cr D Newman	ü
Cr E Collins		Cr G Sayers	ü
Cr P Coom	ü	Cr D Simpson	ü
Cr L Cooper	ü	Cr S Stewart	ü
Cr A Dalton	ü	Cr W Walker
Cr C Darby	ü	Cr J Watson	ü
Cr C Fletcher - apology		IMSB Member G Wilcox	ü
Mayor P Goff	ü	Cr P Young	ü
Cr S Henderson	ü

1          Apologies

Resolution number PAC/2022/54

MOVED by Cr A Filipaina, seconded by Cr P Coom:

That the Parks, Arts, Community and Events Committee:

a) accept the apologies from:

Absence

Cr C Fletcher
Cr T Mulholland

Early Departure

Mayor P Goff

CARRIED

Note:  Subsequently, Mayor P Goff did not leave the meeting early.

2          Declaration of Interest

There were no declarations of interest.

3          Petitions

There were no petitions.

4          Public Input

There was no public input section.

5          Local Board Input

There was no local board input section.

6          Extraordinary Business

There was no extraordinary business section.

7	Community Facilities Regional Work Programmes 2022-2025
	A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr W Walker joined the meeting at 1.42pm. Cr J Bartley joined the meeting at 1.43pm.
	Resolution number PAC/2022/55 MOVED by Cr A Filipaina, seconded by Cr C Casey: That the Parks, Arts, Community and Events Committee: a)      approve the 2022/2023 financial year Community Facilities Regional Work Programme and approve in principle the subsequent two financial years of 2023/2024 and 2024/2025, as detailed in the following attachments to the agenda report: i)       Attachment A – Regional Renewals and Development Work Programme ii)      Attachment B – Cemeteries Work Programme iii)     Attachment C – Commercial and Residential Leases Work Programme v)      Attachment D – Slips Prevention Work Programme vi)     Attachment E – Local Parks and Sports Field Development Work Programme. b)      approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachments A - E to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2022/2023 financial year. c)      note that approval of budget allocation in the 2022/2023 year for multi-year projects implies the committee’s support for the projects in their entirety. d)      note that where budget is allocated to a project in the regional work programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme and the local board then has decision making responsibility for that project, within the parameters set by the Governing Body, namely location, scope and budget. e)      note the feedback provided by local boards in relation to the projects funded from the slips prevention and local parks and sports field development (growth) budgets in Attachment F to the agenda report. f)       note that budget allocations for all projects in the Community Facilities Regional Work Programmes are best current estimates, and amendments may be required to the work programmes to accommodate final costs as the year progresses. g)      delegate to the General Manager Community Facilities authority to approve amendments to the 2022-2025 Community Facilities Regional Work Programmes. CARRIED
	Attachments a     7 July 2022 - Parks, Arts, Community and Events Committee, Item 7: Community Facilities Regional Work Programme 2022-2025

8          Consideration of Extraordinary Items

There was no consideration of extraordinary items.

IMSB Member T Kake retired from the meeting at 2.14pm.

9          Procedural motion to exclude the public

Resolution number PAC/2022/56

MOVED by Cr A Filipaina, seconded by Cr R Hills:

That the Parks, Arts, Community and Events Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL:  Acquisition of land for open space - Flat Bush

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report identifies land the council seeks to acquire for open space purposes.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

2.14pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

2.27pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	CONFIDENTIAL:  Acquisition of land for open space - Flat Bush
	Resolution number PAC/2022/57 That the Parks, Arts, Community and Events Committee: b)      confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Flat Bush until settlement of the purchase, and only then is the resolution to be restated.

2.27pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Arts, Community and Events Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................