I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 27 July 2022

4.30pm

Local Board Chambers
Level 1, 35 Coles Crescent, Papakura and via Microsoft Teams video conference. Either a recording or written summary of the meeting will be uploaded to the Auckland Council website

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

Deputy Chairperson

Jan Robinson

Members

Felicity Auva'a

 

George Hawkins

 

Keven Mealamu

 

Sue Smurthwaite

 

(Quorum 3 members)

 

 

 

Jebel Ali

Democracy Advisor

 

21 July 2022

 

Contact Telephone: 021599164

Email: JEBEL.ALI@AUCKLANDCOUNCIL.GOVT.NZ

Website: www.aucklandcouncil.govt.nz

 

 


 


Papakura Local Board

27 July 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            5

10        Extraordinary Business                                       5

11        Governing Body Member's Update                    7

12        Chairperson's Update                                          9

13        Urgent Decision - Papakura Local Board feedback on the Water Services Bill                11

14        Approval for two new public road names, two new private roads and an extension to two existing roads at 122-130 Cosgrave Road, Ardmore                                                               21

15        Approval for six new public road names and extension to two existing roads at 279 Park Estate Road, Hingaia                                          31

16        Proposed new community lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (Takanini) at 20R Waimana Road, Conifer Grove                                                      41

17        Proposed new community lease to Papakura Rod & Custom Club Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura                                                   51

18        Service property optimisation opportunity in Red Hill, Papakura                                              63

19        Classification of land at Drury Sports Complex, 20 Victoria Street, Drury South                         75

20        For Information: Reports referred to the Papakura Local Board                                        83

21        Papakura Local Board Governance Forward Work Calendar - July 2022                                 89

22        Papakura Local Board Achievements Register 2019-2022 Political Term                                    95

23        Papakura Local Board Workshop Records   121

24        Consideration of Extraordinary Items

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 22 June 2022, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Papakura Local Board

27 July 2022

 

 

Governing Body Member's Update

File No.: CP2022/10072

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Manurewa and Papakura ward councillors to update the local board on Governing Body issues at the Papakura Local Board business meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive Councillor Angela Dalton and Councillor Daniel Newman’s updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

Chairperson's Update

File No.: CP2022/10073

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board Chairperson to update the local board on his activities and any issues.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

Urgent Decision - Papakura Local Board feedback on the Water Services Bill

File No.: CP2022/09994

 

  

 

Te take mō te pūrongo

Purpose of the report

 

1.       Noting the Papakura Local Board feedback on the Water Services Bill.

Whakarāpopototanga matua

Executive summary

 

2.       The Water Services Entities Bill was introduced to Parliament on 2 June 2022 and referred to the Finance and Expenditure Select Committee on 9 June 2022. Submissions close 22 July 2022.

 

3.       The introduction of the Bill follows the release of the exposure draft in December 2021 to support the work of the Representation, Governance and Accountability Working Group. The Government has responded to recommendations of this Working Group and this response is reflected in the Bill introduced last week.

 

4.       The Bill establishes the Northern Water Services Entity that includes Auckland Council, Far North District Council, Kaipara District Council, and Whangārei District Council.

 

5.       There are a number of changes in the final Bill which include provisions for:

·    the allocation of population-based shares to territorial authority owners – however these do not come with decision-making rights and cannot be sold so do not provide the typical ownership that shareholding normally brings

·    a divestment proposal requiring unanimous support from territorial authority owners to proceed to a public poll

·    the Water Services Entity (WSE) to fund the work of the Regional Representatives Group (RRG), regional advisory panels, territorial authority owners and mana whenua

·    the introduction of regional advisory panels to the RRG

·    a single constitution that applies to the RRG, the regional advisory panels and the WSE board

·    the Statement of Strategic and Performance Expectations to include how the WSE will give effect to Te Mana o Te Wai

·    the strategic elements of the Statement of Intent to be approved by the RRG

·    an individual iwi or hapū or group of iwi or hapū providing Te Mana o Te Wai statements that may relate to one or more freshwater bodies

·    the Minister to consult with the RRG and Taumata Arowai in the preparation of a Government policy statement

·    each local government organisation to provide the Department of Internal Affairs with information about intended decisions during transition that relate to the provision of water services

·    review of governance and accountability arrangements after five years and legislation after 10 years.

 

6.       The Water Services Entities Bill can be found here.  

 

7.       Delegation and approval was sought at the Governing Body meeting on 23 June 2022. The report can be found here (item 9).

 

8.       Local board input into that submission was being sought, with a deadline of 11 July 2022 for feedback to be considered in the council’s submission or 19 July 2022 for feedback to be appended.

 

9.       The closing date for submissions is 22 July 2022.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board feedback on the Water Services Bill as follows:

That the Papakura Local Board:

a)   provide the following feedback to the Governing Body on the Government’s Water Services Bill:

i)          The model appears to be complex – it is difficult to understand how all the different parts interact.  An entity relationship diagram would help understanding.

ii)         How will the Papakura Veolia franchise fit into the Water Services Entity model?

iii)        The board is opposed to land that has a dual purpose, such as a park that also has a stormwater function and potentially contains community assets, being transferred over to the Water Services Entity.

iv)        The board seeks clarification about who will have responsibility for the community assets on a park that has a stormwater function.

v)         Should parks with stormwater functions be transferred, there needs to be a clear process in place for the transfer, ongoing maintenance, and usage.

vi)        The board is concerned about the Water Entity’s accountability to the public / ratepayer.

vii)       The board is struggling to see where the financial savings will come from in establishing the water entities.

That the Papakura local board :

b)   provides the following additional feedback on the Water Services Entities Bill:

 

i.    Support the intention of three waters reform, in particular the need, outside Auckland, for amalgamation to achieve economies of scale and greater professionalism.

 

ii.   Support the need for greater investment in water and the need for regulation to ensure uniformly high standards of quality for fresh water and treatment of wastewater, nationwide.

 

iii.   Do not support the loss of clear governance by Aucklanders' elected representatives and accountability to them. The proposed model fails to outline robust and clear lines of accountability that are required to ensure good governance and the Water Services Entity's responsiveness to those it serves.

 

a.         Auckland will contribute over 90 percent of the population and 93 percent of the assets for the new Northern entity. However, as a result of these proposed reforms, Aucklanders' governance role through their elected representatives will be reduced to a minority voice.

 

b.         Additionally, independent polling in late 2021 shows significant support from Aucklanders that any new water entities should be kept accountable and responsive to the public through their elected council representatives and agree that Auckland Council should have majority control in any new entity. 

 

iv.  The legislation, as currently drafted, does not provide any role for Council in determining which of its assets should transfer other than obligations to co-operate with the transition.

 

v.   The Papakura local board supports the Council’s notion to strongly seek a more robust process and role for Council in determining which of its assets should transfer to the Water Services Entity. We note that this issue will be particularly acute with stormwater assets which are less easy to separate than water and wastewater assets. 

 

vi.  Do not support shifting stormwater management responsibilities to the WSE before there is enough proof of the benefits of doing so and the challenges this will cause for integrated land and water management. 

 

a.         Local boards support the council’s request for a deferral on the inclusion of stormwater in the new entity until further work is undertaken. More clarification is needed on:

 

i)    benefits and costs of transferring stormwater functions from local authorities to the WSE 

 

ii)   The role of the economic regulator in relation to stormwater functions and how that regulatory framework could appropriately account for the social, community, and environmental needs and benefits that are intrinsically linked with stormwater management

 

iii)  The important ramifications of the stormwater function being completely separated from the council's land use planning and freshwater management 

 

b.         One of the most important operational concerns has been the need to distinguish between stormwater assets and local park assets, as well as the policies that administer these places for various reasons. These spaces promote stormwater management, biodiversity, and recreational results simultaneously. 

 

c.         There has not been enough work done to understand the implications and justify its inclusion. This is in light of Auckland's unitary council status and its ongoing role in integrating resource management. This should only move forward if the mechanisms connecting the delivery of stormwater functions within the WSE with land use and transport planning and environmental management within council have been sufficiently tested, and there is complete clarity on how Auckland Council, as a unitary authority, can continue to carry out its regulatory role. Simply creating service-level agreements won't fix these problems. 

 

vii.  The three waters reform, resource management reform, and the future of local government review proceeding without complete knowledge as to how they will work together given the intrinsic and intricate relationships between them pose a significant danger and unforeseen consequences.

 

viii. More clarity is needed on the different consumer engagement and community engagement models.

 

a.         Appreciate the inclusion of consumer forums to help the WSE understand consumer requirements and expectations, to reflect and represent the diverse interests of consumers throughout the WSE's region.

 

b.         However, the purpose is broad and in order for the forum to engage successfully, technical specialists and community stakeholders who have the ability to effectively reflect and represent the interests of a region are needed (i.e. local boards’ role in representing the views of their local communities).

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision - Papakura Local Board feedback on the Water Services Bill

15

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

Approval for two new public road names, two new private roads and an extension to two existing roads at 122-130 Cosgrave Road, Ardmore

File No.: CP2022/10074

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board for an extension to two existing public roads and to name two new public roads and two new private roads, created by way of a subdivision development at 122-130 Cosgrave Road, Ardmore.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

3.       On behalf of the developer and applicant, Cosgrave Developments Limited, agent, Sineth Perera of Terra Group NZ Limited has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua iwi have been consulted in the manner required by the Guidelines.

5.       The proposed names for new roads at 122-130 Cosgrave Road are:

Road 1

·    Pearl Road (Applicant Preferred)

·    Houpapa Road (Alternative 1)

·    Whare Kauri Road (Alternative 2)

Road 2

·    Continuation of existing road name of Survila Street

Road 3

·    Continuation of existing road name of Opoka Street

Road 4

·    Te Kaapia Road (Applicant Preferred)

·    Uru Kauri Road (Alternative 1)

·    Tatari Road (Alternative 2)

Road 5

·    Hau Place (Applicant Preferred)

·    Hapoka Place (Alternative 1)

·    Walnut Place (Alternative 2)

Road 6

·    Walnut Place (Applicant Preferred)

·    Hau Place (Alternative 1)

·       Hapoka Place (Alternative 2)

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approves the extension of Survila Street for Road 2 and Opoka Street for Road 3, two public roads created by way of subdivision at 122-130 Cosgrave Road, Ardmore, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099447 and resource consent reference SUB60365916 of BUN60365914).

b)      approves the names Pearl Road (applicant’s preferred name) for Road 1 and Te Kaapia Road (applicant’s preferred name) for Road 4, two public roads created by way of subdivision at 122-130 Cosgrave Road, Ardmore, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099447 and resource consent reference SUB60365916 of BUN60365914).

c)       approves the names Hau Place (applicant’s preferred name) for Road 5 and Walnut Place (applicant’s preferred name) for Road 6, two private roads created by way of subdivision at 122-130 Cosgrave Road, Ardmore, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099447 and resource consent reference SUB60365916 of BUN60365914).

 

Horopaki

Context

6.       Resource consent reference BUN60365914 (subdivision reference number SUB60365916) was approved for the construction of 182 new dwellings and the creation of 182 freehold residential allotments, new roads and private accessways.

7.       Site and location plans of the development can be found in Attachments A and B.

8.       In accordance with the Standards, any road including private ways, commonly owned access lots (COALs), and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore, in this development there are four public roads and two COALs to be named. The other three COALs within the development do not need to be named because there are no property addresses off these COALs. This can be seen in Attachment B, where the roads that require a name are highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     Theme: The proposed names for Roads 1, 4, 5 and 6 are chosen to reflect the landscape and environmental features of the area as well as well as some good wishes for the community and future occupiers of the development.

Road Reference

Proposed name

Meaning (as described by applicant)

Road 1

Pearl Road

(Applicant preferred)

Several gemstones have been selected for road or COAL names due their representation of calmness, serenity, etc. Pearl symbolises wisdom and serenity. The landscaping and lighting selected within the subdivision will provide the above effects, and a sense of safety (lighting).

Houpapa Road (Alternative 1)

Houpapa represents the compassion, creativity, generosity of the community, which has been desired from this high intensity development.

Whare Kauri Road

(Alternative 2)

Whare kauri refers to the great forest of Kauri that once grew here. These ancient trees are important tuupuna, connecting Ngaati Tamaoho to our whenua papatupu (ancestral lands) which has been desired from this high intensity development.

Road 4

Te Kaapia Road

(Applicant preferred)

 

Te Kaapia refers to the immense amount of kauri gum harvested here by our people. The gum was an important resource for taa moko and rongoaa which represents Māori heritage and the history of the area.

Uru Kauri Road (Alternative 1)

Referring to the grove of kauri that once stood here and its ability to sustain life. This name likens the kauri forest to ngaa uru-ora, the groves of life. It represents the history within the subdivision area.

Tatari Road (Alternative 2)

Tatari means love, dedication and respect. This affordable housing development is all about dedication towards a lovely and respectful community.

Road 5

Hau Place

(Applicant preferred)

Hau refers as the wind that blew the volcanic dust to bury the kauri logs and stumps in the area. It represents the history of New Zealand within the subdivision.

Hapoka Place

(Alternative 1)

Hapoka stands for generosity, wisdom, intent and intuition

Walnut Place (Alternative 2)

In ancient times, walnut was a status symbol where it indicates the growing economic status of the society. The new development is also a status symbol which indicates the economic growth around the Papakura area.

Road 6

Walnut Place (Applicant Preferred)

In ancient times, walnut was a status symbol where it indicates the growing economic status of the society. The new development is also a status symbol which indicates the economic growth around the Papakura area.

Hau Place

(Alternative 1)

Hau refers as the wind that blew the volcanic dust to bury the kauri logs and stumps in the area. It represents the history of New Zealand within the subdivision.

Hapoka Place

(Alternative 2)

Hapoka stands for generosity, wisdom, intent and intuition

13.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: ‘Road’, ‘Court’ and ‘Place’ are acceptable road types for the respective roads, suiting the form and layout of the respective roads.

16.     Consultation: Mana whenua iwi were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.     As Roads 2 and 3 are proposed to be a continuation of existing road names of ‘Survila Street’ and ‘Opoka Street’, mana whenua iwi were not contacted regarding these names.

22.     On 20 September 2021, Ngāti Tamaoho was contacted by the applicant’s agent regarding the proposed names for Roads 1,4, 5 and 6. The other mana whenua iwi with an interest in the general area were contacted by the applicant’s agent on the 26 April 2022. In summary, representatives of the following groups contacted:

·    Ngāi Tai Ki Tāmaki

·    Ngāti Tamaoho

·    Te Ākitai Waiohua

·    Te Ahiwaru – Waiohua

·    Ngāti Te Ata

·    Ngāti Paoa Trust Board

·    Ngāti Paoa Iwi Trust

·    Ngāti Maru

·    Ngāti Tamaterā

·    Waikato-Tainui

·    Ngāti Whanaunga

23.     On 24 September 2021, representatives of Ngāti Tamaoho indicated that Ngāti Tamaoho does not support the Te Reo Māori names proposed by the applicant and would like to provide their own iwi approved names. Three names were recommended by Ngāti Tamaoho. These are ‘Whare-kauri’, ‘Te Kaapia’ and ‘Uru-kauri’ These names are adopted by the applicant without the hypen because according to the Guidelines hypens cannot be used. The applicant has decided to include some of the Te Reo Māori names which are not supported by Ngāti Tamaoho, despite being advised not to submit any names not supported by mana whenua.

24.     On 28 April 2022, the following comments and feedback were received from representative of Te Ahiwaru – Waiohua:

“On behalf of Te Ahiwaru, we are content to support recommendations of our Whanaunga mana whenua; Ngaati Te Ata and Tamaoho as active kaitiaki in the rohe”.

25.     On 03 May 2022, the following comments and feedback were received from representative of Ngāti Paoa Trust Board:

“In this instance I will refrain from supporting any of the names”

26.     This site is not listed as a site of significance to mana whenua and some Te Reo Māori names proposed were suggested by Ngāti Tamaoho.

Ngā ritenga ā-pūtea

Financial implications

27.     The road naming process does not raise any financial implications for the Council.

28.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

30.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

31.     Qiuan Wang (Senior Planning Consultant at Align), acting on behalf of Council, is the report author.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location map for 122-130 Cosgrave Road, Papakura

27

b

Site plan for 122-130 Cosgrave Road, Papakura

29

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

Approval for six new public road names and extension to two existing roads at 279 Park Estate Road, Hingaia

File No.: CP2022/09505

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board for an extension to two existing public roads and to name six new public roads, created by way of a subdivision development at 279 Park Estate Road, Hingaia.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

3.       On behalf of the developer and applicant, April Park Limited, agent, Walter Saggese of Orion Projects Ltd, has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua iwi have been consulted in the manner required by the Guidelines.

5.       The proposed names for new roads at 279 Park Estate Road are:

Road 1

·    Continuation of existing road name of Park Estate Road

Road 2

·    Red Knot Crescent (Applicant Preferred)

·    Redpoll Crescent (Alternative 1)

·    Rallina Crescent (Alternative 2)

Road 3

·    Lapwing Road (Applicant Preferred)

·    Blue Mussel Road (Alternative 1)

·    Taringi Road (Alternative 2)

Road 4

·    Nebula Esplanade (Applicant Preferred)

·    Lapponica Esplanade (Alternative 1)

·    Kuera Esplanade (Alternative 2)

Road 5

·    Snapdragon Road (Applicant Preferred)

·    Seashell Road (Alternative 1)

·    Totorere Road (Alternative 2)

Road 6

·    Tiutiu Road (Applicant Preferred)

·    Yellowhammer Road (Alternative 1)

·    Columbine Road (Alternative 2)

Road 7

·    Yellowtail Road (Applicant Preferred)

·    Kuhakuha Street (Alternative 1)

·    Tauho Road (Alternative 2)

Road 8

·    Continuation of existing road name of Papareia Road

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approves the extension of the name Park Estate Road for ROAD 1 and the name Papareia Road for ROAD 8, created by way of subdivision at 279 Park Estate Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099000 and resource consent reference SUB60339951 of BUN60339950).

b)      approves the names Red Knot Crescent for ROAD 2, Lapwing Road for ROAD 3, Nebula Esplanade for ROAD 4, Snapdragon Road for ROAD 5, Tiutiu Road for ROAD 6, Yellowtail Road for ROAD 7 created by way of subdivision at 279 Park Estate Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099000 and resource consent reference SUB60339951 of BUN60339950).

Horopaki

Context

6.       Resource consent reference BUN60339950 (subdivision reference number SUB60339951 was approved on 07 August 2020 for the creation of 193 freehold residential allotments and new roads.

7.       Site and location plans of the development can be found in Attachments A and B.

8.       In accordance with the Standards, any road including private ways, commonly owned access lots (COALs), and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical, and efficient street numbering.

9.       Therefore, in this development there are a total of eight roads to be named. This can be seen in Attachment B, where the roads that require a name are highlighted.

10.     On 22 February 2017, the local board approved the road name ‘Papareia Road’ for an adjacent development. The applicant has proposed to extend Papareia Road.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

12.     The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

13.     Theme: The subdivision land bounds the Manukau Harbour intertidal area. This was a bountiful area for the local Māori to gather kai and this is evidenced by the presence of middens close by. Hence the primary theme for the proposed street names references the Manukau Harbour and its inlets which were used for kai gathering. Local birds, waders and flower names are also included.

Road Reference

Proposed name

Meaning (as described by applicant)

Road 2

Red Knot Crescent (Applicant Preferred)

The red knot is a medium-sized wader that migrates to NZ in summer

Redpoll Crescent

(Alternative 1)

Redpolls are the smallest of New Zealand’s introduced finches

Rallina Crescent

(Alternative 2)

Local NZ bird - Red necked crake

Road 3

Lapwing Road

(Applicant Preferred)

A large bird native to NZ

Blue Mussel Road

(Alternative 1)

NZ bivalve clam

Taringi Road

(Alternative 2)

Local birds - Te Reo Māori word for starling

Road 4

Nebula Esplanade

(Applicant Preferred)

Sky

Lapponica Esplanade

(Alternative 1)

(Limosa lapponica) is a large wader

Kuera Esplanade

(Alternative 2)

Local birds - Te Reo Māori word for quail

Road 5

Snapdragon Road

(Applicant Preferred)

Type of garden flower

Seashell Road

(Alternative 1)

As in 'seashells'

Totorere Road

(Alternative 2)

Te Reo Māori name for a species of medium-sized sea snail

Road 6

Tiutiu Road

(Applicant Preferred)

Local birds - Te Reo Māori word for song thrush

Yellowhammer Road

(Alternative 1)

Local NZ bird

Columbine Road

(Alternative 2)

Type of garden flower found in meadows - Aquilegia

Road 7

Yellowtail Road

(Applicant Preferred)

Māori name hautere

Kuhakuha Street

(Alternative 1)

Te Reo Māori for trough shells or

duck clams - is a family of saltwater

clam

Tauho Road

(Alternative 2)

Te Reo Māori name for silvereye - NZ bird

14.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

15.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

16.     Road Type: ‘Road’, ‘Street’ and ‘Crescent’ and ‘Esplanade’ are acceptable road types for the respective roads, suiting the form and layout of the respective roads.

17.     Consultation: Mana whenua iwi were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22.     On 1 March 2022 and 25 March 2022, the applicant’s agent has contacted mana whenua iwi regarding the proposed names. In summary, representatives of the following groups were contacted:

·    Ngāi Tai ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

·    Ngāti Maru (Ngāti Maru Rūnanga Trust)

·    Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

·    Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

·    Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

·    Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

·    Ngāti Tamaoho (Ngāti Tamaoho Trust)

23.     On 1 March 2022, representatives of Ngāti Tamaoho provided the following comments:

“The theme is a good one but the koorero and mātauranga around the Manukau Harbour sits with Ngaati Tamaoho as mana whenua. For these reasons we would prefer to submit our own names, though we can work with the theme you have suggested. It is important that the mana of these names and the koorero upholding them is upheld and handled with the appropriate tikanga.”

24.     No recommended names have been received from Ngāti Tamaoho to date. The applicant has requested the proposed road names to be presented to local board for consideration, despite being advised to wait for further comments from Ngāti Tamaoho.

25.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26.     The road naming process does not raise any financial implications for the Council.

27.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

30.     A planning consultant from Align is the report author, acting on behalf of Council.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location Map for 279 Park Estate Road, Hingaia

37

b

Site Plan for 279 Park Estate Road, Hingaia

39

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

Proposed new community lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (Takanini) at 20R Waimana Road, Conifer Grove

File No.: CP2022/08849

 

  

 

Te take te pūrongo

Purpose of the report

1.       To grant a new community lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (for Takanini Playcentre) at 20R Waimana Road, Conifer Grove.

Whakarāpopototanga matua

Executive summary

2.       Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa (the trust) seeks a new community lease to continue occupation and operation from a group-owned building at 20R Waimana Road, Conifer Grove.

3.       The trust currently holds the lease on the ground which reached final expiry on 27 January 2022.  The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4.       The new lease was identified and supported by the local board as part of the Community Facilities: Community Leases Work Programme 2021/2022 at their 23 June 2021 local board meeting (resolution PPK/2021/106).

5.       Playcentre Aotearoa aims to provide early childhood education for children aged from birth to six years old.  These activities align with the Papakura Local Board Plan 2020 Outcome 2 A community enriched by its diversity, where people feed connected and lead active, healthy lives.

6.       The trust has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately.  The trust has all the necessary insurance cover, including public liability insurance, in place.

7.       As this is a group-owned building, the tenant has an automatic right to re‑apply for a new lease at the end of their occupancy term.

8.       The site visit identified that the property is looking ‘tired’, it has been closed since 2019.  The playground had been renewed in 2019 and the cushion-fall material needs to be replaced.  The building has obviously been well-used.

9.       As the centre is not currently operating, staff recommend that negotiation of a community outcomes plan takes place on renewal of the recommended initial lease term.

10.     Engagement with iwi with an interest in the area was done in May 2022.  Eight iwi were emailed with information on the proposed lease.  No feedback was received.

11.     The Papakura Community Facilities Manager attended the site visit and supports the new lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa.

12.     Climate change and flooding will impact on the playcentre building as the south-west area of the property is at risk from a one in 100-year flood event.

13.     This report recommends, at the request of the tenant, that a new community lease be granted to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for a term of three years commencing from 28 January 2022 with a single, three-year right of renewal for the Takanini playcentre at Waimana Road, Conifer Grove.

14.     Subject to the local board granting the lease, staff will work with the tenant to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      grant, under Section 62 (2A) of the Reserves Act 1977, a new community lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for an area comprising 1,181 square meters (more or less) located at 20R Waimana Road, Conifer Grove (Attachment A) on the land legally described as Lot 15 Deposited Plan 17076, subject to the following terms and conditions:

i)    term – three (3) years, commencing 28 January 2022; with one, three (3) year right of renewal and reaching final expiry on 27 January 2028.

ii)   rent – $1.00 plus GST per annum if demanded.

b)      approve all other terms and conditions in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

 

Horopaki

Context

15.     Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

16.     Papakura Local Board approved the Customer and Community Services: Community Leases Work Programme 2021/2022 at their local board meeting on 23 June 2021(Resolution PPK/2021/106).  This new lease is line item 1035 on the work programme.

17.     This new lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa at 20R Waimana Road, Conifer Grove is part of the approved 2021/2022 Papakura Local Board work programme.

Land, buildings and lease

18.     Takanini Playcentre is located at 20R Waimana Road, Conifer Grove (Attachment A).  The land, legally described as Lot 15 Deposited Plan 17076, comprising 1181 square meters, is held by Auckland Council in fee simple as a classified local purpose (site for a playcentre) reserve under the Reserves Act 1977.

19.     Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa holds a community lease for the group owned building on council owned land at 20R Waimana Road, Conifer Grove for Takanini Playcentre.  For a group-owned building, all operational and maintenance costs are the responsibility of the tenant.

20.     The building is primarily used by the group to provide parent/caregiver-led early childhood education and works in partnership with tangata whenua and tangata tiritiThese programmes enable whānau and children to learn and grow together.

Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa

21.     Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa was established in December 1947 and its objectives include to:

·        promote and encourage the development of Playcentre activities throughout New Zealand

·        support the activities of Playcentre Associations

·        enact Te Tiriti o Waitangi based bicultural partnership within Playcentre

·        promote Federation policy in relation to parenting, parent education and the education and well-being of young children and families

·        assist and foster innovation and research in the fields of early childhood education, parent education and young children.

22.     Takanini Playcentre has not been operating since 2019 and is currently idle.  However, Playcentre Aotearoa is looking to work with Kāinga Ora with a view to reinvigorating playcentre services in the local area.

23.     The group has been operating from Takanini Playcentre since January 1990.  The building and other improvements, including the outdoor playground, are owned and maintained by the tenant.

24.     The current community lease with the former Papakura District Council commenced on 1 January 1990 and finally expired on 27 January 2022.  The lease is holding over on a month-by-month basis on the same terms and conditions until terminated, or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

25.     Under the Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. Playcentre Aotearoa is exercising this right by applying for a new lease.  The local board has discretion to vary the term of the lease if it wishes.  However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

26.     The property has not been operating as a playcentre since 2019 and the tenant has requested a lease of three years, plus a single three-year right of renewal.  This is to give the tenant time to reinvigorate the centre.

Public notification and engagement

27.     As the land is held as a classified local purpose (site for a playcentre) reserve, and the use of the land aligns with this classification, no public notification of the intention to grant a new lease to Playcentre Aotearoa is required.

Assessment of the application

28.     The tenant has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver playcentre services.

29.     The area of the lease consists of approximately 1181 square meters (more or less) and is outlined in red on the site map (Attachment A).

30.     The trust has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

31.     The trust has all necessary insurance cover, including public liability insurance, in place.

32.     A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are funded by the tenant.  The building has been well used and is a little ‘tired’.  The centre has been closed since 2019, due to a lack of local volunteers to lead the centre.

33.     A community outcomes plan has not been negotiated as the centre is closed.  This will be considered at the time of renewal of the lease.

34.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and will be included as part of the lease agreement if approved by the local board.

35.     Staff recommend that a new community lease be granted to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa, for Takanini Playcentre, for a term of three years commencing from 28 January 2022 with a single three-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36.     It is anticipated that activation of the building will result in a minor increase of greenhouse gas emissions.

37.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the tenant:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

38.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

39.     Climate change is likely to impact the lease, as part of the leased area is located in a flood-plain inundation zone:

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20R Waimana Road, Conifer Grove (outlined in red)

40.     The flood map shows the extent of flooding expected around the Auckland region during severe rainfall events.  However, areas that are not highlighted may also experience flooding in some circumstances.  There are two layers:

i.        Flood plains show areas predicted to be covered by flood water as a result of a 1‑in‑100-year rainstorm event by river or surface flooding.

ii.       Flood prone areas are low points in the ground that may flood.  They are often associated with roads or railway embankments, or places where water can become trapped and pool if their outlet is blocked.  These areas are also associated with 1‑in‑100-year rainfall events.

41.     A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems.  Floods become dangerous if the water is very deep or travelling very fast or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42.     Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of proposed lease.

43.     The proposed new lease has no identified impact on other parts of the council group.  The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44.     The proposed lease will benefit the Papakura Local Board and its surrounding communities area by enabling initiatives that promotes bringing people together to meet and young people to thrive.

45.     The assessment of the application was workshopped with the Papakura Local Board as part of the Community Facilities Monthly Update on 26 April 2022.  The local board indicated its in principle support of the lease proposal.

46.     The delivered activities align with the Papakura Local Board Plan 2020 Outcome 2: “A community enriched by its diversity, where people feed connected and lead active, healthy lives.

Tauākī whakaaweawe Māori

Māori impact statement

47.     Iwi engagement about the council’s intention to grant a new community lease for 20R Waimana Road, Conifer Grove was undertaken in May 2022 with the number of iwi groups iwi groups identified as having an interest in land in the name of the Papakura Local Board area.  The engagement involved an email to all iwi identified as having an interest in the area (Attachment B), containing detailed information on the land, the lessee, the lease proposal as required by Section 4 of the Conservation Act 1987.

48.     No objections or requests for hui or kaitiaki site visit received from the iwi and mana whenua groups contacted.

49.     Figures from the 2018 census show 26.8% of those who usually live in Papakura identify as Māori, this is an increase of 28.9% since the 2013 census.  The average in Auckland in 2018 was 11.5% of residents identifying as Māori.

50.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.  

51.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

52.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

53.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

54.     Ongoing maintenance of the assets (including the buildings and playground equipment) are the responsibility of the tenant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55.     Should the local board resolve not to grant the proposed community lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for Takanini Playcentre at 20R Waimana Road, Conifer Grove, the group’s ability to undertake all current and future activities will be negatively impacted.  This will have an adverse impact on the achievement of the desired local board plan outcome.

56.     The new lease provides the group with security of tenure, enabling them to attend to the scheduled maintenance of the facility.  Should the property remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements.

Ngā koringa ā-muri

Next steps

57.     Subject to the local board resolving to grant the proposed new community lease, staff will work with Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa to finalise the lease agreement for Takanini Playcentre, in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Map-20R Waimana Road, Conifer Grove

47

b

Mana whenua contacts-20R Waimana Road, Conifer Grove

49

     

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

Proposed new community lease to Papakura Rod & Custom Club Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura

File No.: CP2022/09808

 

  

 

Te take te pūrongo

Purpose of the report

1.       To grant a new community ground lease to Papakura Rod & Custom Club Incorporated for Longford Park Esplanade Reserve located at 1R Great South Road, Papakura.

Whakarāpopototanga matua

Executive summary

2.       Papakura Rod & Custom Club seeks a new community lease to continue occupation and operation from the group-owned building at Longford Park Esplanade Reserve.

3.       The tenant holds a ground-lease which reached final expiry on 30 November 2021.  The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4.       The new lease was identified by the local board as part of the Community Facilities: Community Leases Work Programme 2021/2022 at their 23 June 2021 local board meeting (Resolution number PPK/2021/106).

5.       The aim of the club is to take part in and promote the sport of hot rodding.  These activities align with the Papakura Local Board Plan 2020 Outcome Two: “a community enriched by its diversity, where people feel connected and lead active healthy lives”.

6.       The club has provided all required information, including financials showing that it has sufficient funds and they are being managed appropriately.  The club has all the necessary insurance cover, including public liability and building insurance, in place.

7.       As this is a group-owned building, the tenant has an automatic right to re-apply for a new lease at the end of their occupancy term.

8.       Community Facilities leasing and maintenance staff visited the property and met with the tenant group.  The building is well maintained and in a clean and tidy condition.  The tenant has begun a project to replace the guttering and spouting on the building, completion has been delayed due to Covid-19 lockdowns.

9.       A community outcomes plan has been prepared, discussed with and agreed to by the club.

10.     In May 2022 iwi with an interest in the land at Longford Park Esplanade Reserve were advised of council’s intention to enter into a new lease with the club.  No feedback was received on the proposal.

11.     This report recommends that a new community lease be granted to Papakura Rod & Custom Club Incorporated for a term of 10 years commencing 1 February 2022 with a single 10-year right of renewal, with the other terms and conditions as outlined in the Community Occupancy Guidelines 2012 and in line with the Reserves Act 1977.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      grant, under Section 61 (2A) (a) of the Reserves Act 1977, a new community lease to Papakura Rod & Custom Club Incorporated for an area comprising 134 square meters (more or less) at 1R Great South Road, Papakura on the land legally described as Part Allotment 5, Section 12 Village of Papakura - 1.2191 ha - No title (Attachment A), subject to the following terms and conditions:

i)       term – 10 years, commencing 1 February 2022, with one 10-year right of renewal; reaching final expiry 31 January 2042

ii)       rent – $1.00 plus GST per annum if demanded

iii)      Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (Attachment B).

b)      note all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c)       note that iwi engagement on Auckland Council’s intention to grant a new community lease to Papakura Rod & Custom Club Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura took place in June 2022.

d)      note that no objections were received on the proposal of the new community lease to Papakura Rod & Custom Club Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura.

 

Horopaki

Context

12.     Local boards have the allocated authority relating to local recreation, sport and community facilities; including community leasing matters.

13.     Papakura Local Board approved the Community Facilities: Community Leases Work Programme 2021/2022 at their meeting on 23 June 2021 (Resolution number PPK/2021/106). This new lease is item 1037 on that programme.

Land

14.     The land at Longford Park Esplanade Reserve, is legally described as Part Allotment 5, Section 12 Village of Papakura - 1.2191 ha - No title, is held by the Department of Conservation as a local purpose (community buildings) reserve under the Reserves Act 1977 and is vested in Auckland Council, in trust, for that purpose.  This classification is appropriate for the use of the land and therefore no public notification of the intention to grant a new lease is required.

15.     The lease area consists of 134 square meters (more or less) as outlined in Attachment A.

Papakura Rod & Custom Club Incorporated

16.     Papakura Rod & Custom Club Incorporated registered under the Incorporated Societies Act 1908 in October 1974.  The club’s objectives are to take part in and promote the sport of hot rodding throughout New Zealand; they also custom-build cars and join with other clubs with similar objectives – both in New Zealand and overseas.

17.     The club has 41 adult members (aged from 22 years old).  Seventy-five percent of the members are male and 25% female.  The club is run entirely by the volunteer members.  The clubrooms are also regularly used by the General Motors Car Owners Club, Manukau Road and Custom Car Club and New Zealand Hot Rod Association for meetings.

18.     The club was first established in 1972, initially operating from a founding member’s garage.  The club moved several times: to cnr Elliot and Wood streets; Spartan Road, Takanini; using the community centre at 294 Great South Road, Papakura and finally to their present site at Longford Park Esplanade Reserve in January 1992.

19.     The tenant owns the building and other improvements.  The club has recently cleaned and painted the exterior of the clubrooms and roof (2020) and are part way through a project to replace the guttering and spouting.  Completion of the latter project has been delayed due to Covid-19 lockdowns.

20.     The club’s current community lease with the council commenced on 1 January 1992 and expired on 31 December 2021.  The lease to the group is holding over month-by-month on the same terms and conditions until terminated or a new lease is formalised

Tātaritanga me ngā tohutohu

Analysis and advice

21.     Under the Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term.  The tenant is exercising this right by applying for a new lease.  The local board has discretion to vary the term of the lease if it wishes.  However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

22.     As the classification of the land is local purpose (community buildings) reserve public notification is not required under the Reserves Act 1977.

Assessment of the application

23.     The tenant has submitted a comprehensive application supporting the request for a new lease and is able to demonstrate its ability to deliver their services.

24.     The club has provided financials which show that accounting records are maintained, funds are being managed appropriately and there are sufficient funds to meet liabilities.

25.     The club has all necessary insurance cover in place, including public liability and building insurance.

26.     A site visit was undertaken by staff on 19 May 2022.  The building is clean, tidy and well maintained, with a planned maintenance schedule in place.

27.     As a group-owned building, the tenant bears all operational and maintenance costs.  These costs are funded by the club from membership fees, fundraising (mostly from an annual swap-meet at Ardmore Airfield) and private hire of the building.

28.     The building is used by the club for weekly committee meetings and meal night with club activities taking place on Sundays.  The clubrooms are also regularly hired out to three like-minded car clubs, listed above in paragraph 17.

29.     A Community Outcomes Plan (Attachment B) has been negotiated with the club that identifies the benefits they provide to the community.  This will be attached as a schedule to the lease agreement.

30.     Staff recommend that a new community lease be granted to Papakura Rod & Custom Club Incorporated:

·        for a term of 10 years commencing 1 February 2022 with one 10-year right of renewal

·        an annual rental of one dollar ($1.00) plus GST if demanded

·        inclusion of the approved community outcomes plan as a schedule to the lease agreement

·        all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     It is anticipated that continued use of the building will not result in an increase of greenhouse gas emission.  The shared community space will decrease overall energy use, as users will not consume energy at individual spaces.  The shared space provides the opportunity and enables people to enjoy like-minded people to gather and share knowledge; and will increase capability and connections within the local community.

32.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

33.     Climate change has the potential to impact the lease, as the leased area is located in a flood-sensitive zone.  The site is not within the coastal inundation zone of Pahurehure Inlet.  The club has been advised of the potential risk:

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Flood Prone Area

Coastal Inundation Zone

Papakura Rod & Custom Club, 1R Great South Road, Papakura

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34.     Consultation has taken place with council staff from community facilities operational management and maintenance.  They are supportive of the proposed new lease.

35.     The proposed new lease has no identified impact on other parts of the council group.  The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     The proposed lease will benefit the community by enabling initiatives that promote the sport of hot-rodding and custom car building from the reserve for residents of the local board area and its surrounding communities.

37.     The progress of the application process has been included in the monthly Community Facilities Update presentations during 2021/2022.  The local board has not indicated any opposition to the lease proposal.

38.     The club’s activities align with the Papakura Local Board Plan 2020 outcome two: “A community enriched by its diversity, where people feel connected and lead active, healthy lives”.

Tauākī whakaaweawe Māori

Māori impact statement

39.     Iwi engagement about the council’s intention to grant a new community lease for this lease was undertaken in June 2022 with nine iwi groups (Attachment C) identified as having an interest in land at Longford Park Esplanade Reserve.  The engagement involved an email to all iwi identified as having an interest in the area containing detailed information on the land, the lessee and the lease proposal as required by Section 4 of the Conservation Act 1987. No objections were received on the proposal of the new community lease to Papakura Rod & Custom Club Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura.

40.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori.  Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

41.     These commitments are outlined in the council’s key strategic planning documents: the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

42.     Community leases support a wide range of activities and groups. Leases are granted based on an understanding of local needs, interests and priorities.  The activities and services provided by community tenants create benefits for local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

43.     All costs associated with the preparation of the lease agreement will be met by council.

44.     The tenant covers ongoing maintenance of the asset.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45.     Should the local board resolve not to grant the proposed community lease the:

i.          group’s ability to undertake all current and future activities will be negatively impacted.  This will have an adverse impact on the achievement of the desired local board plan outcome.

ii.         building would become unoccupied.  This would increase the risks associated with a lack of maintenance.  Council will then be liable for the asset with no budget available for repairs or renewal works.  The renewal of the building would then have to be added to the annual work programme and ongoing costs allocated from within current budgets.

Ngā koringa ā-muri

Next steps

46.     Subject to the grant of the proposed new community lease, staff will work with the tenant to finalise the lease agreements in accordance with the local board decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Map - Longford Park Esplanade Reserve, 1R Great South Road, Papakura

57

b

Community Outcomes Plan - Papakura Rod & Custom Club Incorporateed

59

c

Names of iwi identified as having an interest in the area

61

     

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

Service property optimisation opportunity in Red Hill, Papakura

File No.: CP2022/07605

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the disposal of 133R Settlement Road, 11R Fulmen Place, 8R Redcrest Avenue, 16R Redcrest Avenue and 321m2 of 16 Game Place, Red Hill, Papakura under the service property optimisation policy.

2.       To endorse the public notification of Auckland Council’s intention to revoke the reserve status under s24 Reserves Act 1977 and to dispose park land under s138 Local Government Act 2002.  

3.       To provide a recommendation on the reinvestment of net sale proceeds in service opportunities within Papakura’s open space network.

Whakarāpopototanga matua

Executive summary

4.       Service property optimisation is a funding tool that enables the direct reinvestment of net sale proceeds from the disposal of service property into eligible local board projects at no additional cost to ratepayers.

5.       133R Settlement Road, 11R Fulmen Place, 8R Redcrest Avenue and 16R Redcrest Avenue are a collection of spite strips totalling 2,278m2 that currently offer no amenity within the open space network (Attachment A).

6.       A spite strip, according to Auckland Council definition, is a strip of land vested in the council to limit or preclude legal access directly onto an adjoining road or street.

7.       16 Game Place is a 1,716m2 site that along with 14R Game Place, comprises Children’s Forest (Game Place) Reserve. The park is undeveloped and of steep contour but has been determined as critical within the open space network. 321m2 of Game Place is the subject of this report (Attachment A).    

8.       In 2020 Kāinga Ora approached Auckland Council expressing its interest in acquiring the spite strips and 321m2 of 16 Game Place to facilitate its Redcrest Avenue Regeneration Masterplan (Attachment B).

9.       Working with Parks Sports and Recreation, Eke Panuku Development Auckland (Eke Panuku) has engaged with Kāinga Ora and determined that the net sale proceeds from the subject sites will provide funding to redevelop Children’s Forest (Game Place) Reserve. It is anticipated that there will be residual money and the local board has indicated prioritised reinvestment of the net proceeds from sale into the following projects at a workshop: 

(i)         Children’s Forest (Game Place) Reserve

(ii)        Keri Downs Park – implementation of concept plan

(iii)       Opāheke Park – development of the informal recreation area

(iv)       Smiths Reserve – implementation of concept plan stage two

(v)        Bruce Pulman Park – development of destination playground

(vi)       Children’s Forest - track development

(vii)      Margan Bush - track development.

10.     Staff recommend that the Papakura Local Board approves the disposal of the subject sites utilising the service property optimisation policy.

11.     The local board is also asked to support a recommendation to the Parks, Arts, Community and Events Committee (PACE) to commence public notification and iwi engagement for the proposed revocation of reserves under the Reserves Act 1977, and public consultation under the requirements s138 Local Government Act 2002.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve, subject to the satisfactory conclusion of any required statutory processes, the utilisation of the service property optimisation policy to dispose of:

i)       133R Settlement Road being Part Lot 289 DP 79448 in NA32C/213 (Part-Cancelled)

ii)       11R Fulmen Place being Lot 286 DP 79449 in NA32C/213 (Part-Cancelled)

iii)      8R Redcrest Avenue being Lot 287 DP 79449 in NA32C/214 (Part-Cancelled)

iv)      16R Redcrest Avenue being Lot 287 DP79450 in NA32C/214 (Part-Cancelled)

v)      321m2 (subject to survey) of 16 Game Place being Part Lot 292 DP 81919 in NA37A/946.

b)      approve reinvestment of the net sale proceeds from optimisation of the properties in recommendation a) into the following prioritised list of projects:

i)       Children’s Forest (Game Place) Reserve

ii)       Keri Downs Park – implementation of concept plan

iii)      Opāheke Park – development of the informal recreation area

iv)      Smiths Reserve – implementation of concept plan stage two

v)      Bruce Pulman Park – development of destination playground

vi)      Children’s Forest - track development

vii)     Margan Bush - track development.

c)       note that the redevelopment of Children’s Forest (Game Place) Reserve will be funded from the net sale proceeds and that any residual funds are unlikely to be enough to complete all the projects listed above.

d)      endorse the revocation of the reserve’s status under the Reserves Act 1977 of the following properties as they are no longer required by Auckland Council for reserve purposes:

i)       133R Settlement Road being Part Lot 289 DP 79448 in NA32C/213 (Part-Cancelled);

ii)       11R Fulmen Place being Lot 286 DP 79449 in NA32C/213 (Part-Cancelled);

iii)      8R Redcrest Avenue being Lot 287 DP 79449 in NA32C/214 (Part-Cancelled);

iv)      16R Redcrest Avenue being Lot 287 DP79450 in NA32C/214 (Part-Cancelled).

e)      endorse commencement of public notification of Auckland Council’s intention to dispose of public open space subject to the completion of statutory processes under s138 Local Government Act 2002 for the purposes of disposing 321m2 (subject to survey) of 16 Game Place being Part Lot 292 DP 81919 in NA37A/946.

f)       agree that the final terms and conditions be approved under appropriate delegation.

Horopaki

Context

Service Property Optimisation

12.     The service property optimisation policy (adopted by Finance and Performance Committee, March 2015 resolution FIN/2015/16) targets underperforming existing service assets owned by council. It seeks to improve levels of service to the community, while delivering on strategic outcomes such as urban regeneration without impacting on rates.  Funds generated by the sale of part, or all these assets, are reinvested back into the service component of the site or local area.

Spite Strips

13.     The subject 2,278m2 of spite strips were vested as recreation reserve on subdivision in 1976 and are not subject to obligations under the Public Works Act 1981, but are subject to the Reserves Act 1977.

14.     A spite strip, according to Auckland Council definition, is a strip of land vested in the council to limit or preclude legal access directly onto an adjoining road or street.

15.     Several spite strips previously acted as thoroughfares to Children’s Forest, but these have been closed due to Crime Prevention Through Environmental Design (CPTED) issues.

16.     S17 Reserves Act 1977 emphasises recreation reserves as being for the retention of open spaces and outdoor recreation activities. Due to the size and nature of the respective spite strips, it is considered that the sites do not meet the values set out for recreation reserves in the Reserves Act 1977.

17.     The sites have been determined to be no longer required to meet the service provision within the open space network in Papakura east and the recommendation is for them to be sold to enable reinvestment into other open space priorities. A plan change would also be required following completion of the proposed reserve revocation.

Children’s Forest (Game Place) Reserve

18.     16 Game Place was acquired by the Papakura City Council in 1983 from the developer because it was unsuitable for development due to land movement issues. The site has been held for open space purposes under the Local Government Act 2002 and is not subject to obligations under the Public Works Act 1981 or the Reserves Act 1977.

19.     While there is still a requirement for a park in this location within Papakura east, it is recommended that 321m2 is included within the disposal because of the improved circulation and accessibility it provides to the wider development.

20.     As the site is zoned open space, public consultation is required under s138 of the Local Government Act 2002.  A plan change would also be required to change the current open space zoning.

Papakura open space network

21.     Papakura experienced a population growth rate of 24.2% in the period 2016 - 2021, the highest of all 21 local board areas in Auckland. Papakura east has large areas of open space provision, however many of them require further development to support the increased activation.

22.     Intensification puts pressure on the existing open space network and the local board’s ability to continue to meet the levels of service and park provision indicated in its Local Board Plan.

23.     The local board has previously completed work to agree the upgraded levels of service provision for several reserves and completed concept plans for future development within Papakura east. Development funding for these proposed park developments has yet to be secured.

24.     On completion of the proposed Kāinga Ora development, the local population around Red Hill is expected to grow by approximately 185%, exacerbating the need for suitable open space amenity within the immediate area. 

Tātaritanga me ngā tohutohu

Analysis and advice

Service property optimisation proposal

25.     The Kāinga Ora 2020 Redcrest Avenue Regeneration Masterplan proposes the redevelopment of its existing land holding bordering the Children’s Forest and Game Place Park including:

(i)      The subdivision and creation of nine residential super blocks

(ii)     132 new dwellings (an increase of 86 from the existing 46 existing)

(iii)     New streets at Game Place and Fulmen Place, and

(iv)    Proposed improvements to Game Place Reserve.

26.     To create the nine super blocks, Kāinga Ora requires 2,599m2 of council land comprising 2,278m2 of spite strips held under the Reserves Act 1977 and 321m2 of park held under the Local Government Act 2002.

27.     Kāinga Ora initiated discussions with council in 2020 and proposed that in exchange for the land, it would upgrade Children’s Forest (Game Place) Reserve. This offer was rejected on the basis that council prefers to be in control of its own upgrades and that the value of the sites to Kāinga Ora is worth more than the proposed park upgrade.

28.     The use of the service property optimisation policy allows council to realise latent value that will enable the upgrade and redevelopment of a fit for purpose park in Game Place, and other projects in the local board area. This will provide increased service amenity within the community.  

29.     If the use of the service property optimisation policy is not approved, the sites will be retained and continue providing the same level of service as they are currently, given the minimal value on the open market. 

Reinvestment of optimisation funding30.  There is no current or future opportunity to increase the recreation amenity on the spite strips to benefit the Papakura east area.  

31.     The Children’s Forest (Game Place) Reserve fills a clear gap in open space provision but only provides a basic level of play provision at a junior level (climbing/sliding). The playspace elements have been identified for renewal and based on current play network gap analysis, the park requires a significant lift in play provision to meet overall gaps in play.

32.     Given the board’s development focus for the Children’s Forest (Game Place) Reserve and the urban intensification, it is recommended that the reserve is redeveloped utilising the net sale proceeds from the service property optimisation opportunity. This enables service level outcomes that meet standard neighbourhood park provisions, including:

·    An accessible and inclusive playspace development to neighbourhood park standard

·    areas for socialising and respite

·    a minimum of 900m2 flat informal kick around play area

·    park furniture and connecting paths

·    general landscaping with a focus on specimen trees for shade.

33.     The local board has previously developed a range of plans across a number of sites that identify outcomes to be achieved through the parks and open space network, however, there has been a funding shortfall that has limited the ability to implement these projects.

34.     It is anticipated that there will be a portion of net sale proceeds remaining following the completion of the redevelopment of Children’s Forest (Game Place) Reserve. Staff analysed other eligible projects and in a workshop with the local board prioritised the funds as follows:

(i)      Children’s Forest (Game Place) Reserve

(ii)      Keri Downs Park – implementation of concept plan

(iii)     Opāheke Park – development of the informal recreation area

(iv)     Smiths Reserve – implementation of concept plan stage two

(v)     Bruce Pulman Park – development of destination playground

(vi)     Children’s Forest - track development

(vii)    Margan Bush - track development.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35.     It is anticipated that there will be an increase in emissions during and after Kāinga Ora’s development, however the impact will be reduced through the support of walking, cycling and public transport schemes, energy and water efficiency strategies and waste minimisation plans.

36.     16 Game Place has previously experienced land movement making it unsuitable for housing, however the 321m2 being disposed of is required to complete the road and any instabilities will be handled through the development process. The sites are not flood prone.

37.     There is the ability to connect with the Urban Ngahere project. This initiative takes a strategic approach to the growing and protection of urban forest to enhance the social, environmental, and cultural landscape.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38.     Staff throughout the council group have contributed to the assessment of the opportunity including Eke Panuku, Customer and Community Services (Parks, Sport and Recreation and Community Facilities).

39.     The Eke Panuku Board endorsed the proposal in June 2022 and, under delegation, approved the exclusive negotiations with Kāinga Ora should the service property optimisation opportunity be approved by the local board. 

40.     Kāinga Ora has been working with Auckland Transport to complete a road stopping of the paper road adjacent to the Children’s Forest to enable the residential development, new road and additional recreation reserve land to form part of Game Place Reserve. The statutory process associated with the roading stopping is outside the scope of this report and is being led by Auckland Transport. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     The proposed service property optimisation creates opportunities for improving future recreational use in Red Hill and supports the Papakura Local Plan 2020 outcomes and key initiatives:

a)   Outcome 2: A community enriched by its diversity, where people feel connected and lead active, healthy lives

b)   Outcome 3: A well-connected area where it’s easy to move around; and

c)   Outcome 4: A treasured environment and heritage.

42.     Several workshops were held with the Papakura Local Board in 2022, which signalled support for the proposal as it enables the amenity within the open space network to be improved at no additional cost to ratepayers.

43.     There may be some short-term disruption to the community's use of the open space area during the construction period. This will be kept to a minimum and managed through conditions within the sale and purchase agreement.

44.     Kāinga Ora is managing the engagement with its tenants directly impacted by the Redcrest Avenue Regeneration Masterplan.

Tauākī whakaaweawe Māori

Māori impact statement

45.     If approved, engagement with iwi groups will be undertaken to notify them of the opportunity and seek feedback on the proposal. Iwi will also be engaged as part of the reserve revocation and plan change processes.

Ngā ritenga ā-pūtea

Financial implications

46.     The service property optimisation policy offers an alternative funding source that releases value from underperforming service assets for reinvestment in improved service outcomes with no increase in capital expenditure and no impact on rates.

47.     Two market valuations have been received, with the figures being shared confidentially with the local board during workshops in 2022 due to the commercially sensitive nature. The independent valuations consider the synergistic value of the sites to Kāinga Ora and support the viability of redeveloping Children’s Forest (Game Place) Reserve with no additional funding required.

48.     It is anticipated that the level of funding realised will facilitate not only the redevelopment of Children’s Forest (Game Place) Reserve, in addition to renewals funding already allocated,  but will also provide some funding for other projects.

49.     The local board has recognised gaps in developed amenities within Papakura east and has undertaken work to agree on the level of service provision for several reserves and completed concept plans for future development. Development funding for these proposed park developments has yet to be secured.

50.     The extent of residual funds and exact use of them will be agreed between the local board and council staff when greater certainty on the value available is known. It may be that after investment in Children’s Forest (Game Place) Reserve, there is only enough money for one other project. 

51.     Estimated maintenance costs for the new Children’s Forest (Game Place) Reserve will be sought as soon as the concept plan and design for the new park has been agreed to and approved by the local board. It is anticipated that this cost will be included as part of the existing facilities maintenance contract.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52.     Staff have completed an informal risk assessment. The following table outlines the main risks and mitigations associated with the recommendations in this report.

Type of risk

Risk

Risk level

Mitigation

Financial

The sale of the property may not generate the anticipated level of revenue

Medium

Revise the valuation

Report to the local board on the achievable financial returns based on market dynamics

Time, financial resource

Agreement may not be reached through exclusive negotiations

Medium

Retain the properties and continue to manage as they are currently within the portfolio

Resource

Receiving submissions opposing the project through the public consultation process for the reserve revocation and s138 LGA

Medium

Include benefits/outcomes to be achieved within the notification material

 

Ngā koringa ā-muri

Next steps

53.     The steps to implement the decision are proposed as follows:

a)      begin exclusive negotiations with Kāinga Ora and enter into a conditional sale and purchase agreement, with the final commercial terms and conditions to be delegated to the Eke Panuku Board under the appropriate delegation

b)      complete the required statutory processes including reserve revocations, public consultation for s138 Local Government Act and a subsequent plan change to enable an unconditional agreement to be entered into. 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Proposed reserves for service property optimisation

71

b

Kāinga Ora Redcrest Avenue Regeneration Masterplan

73

     

Ngā kaihaina

Signatories

Authors

Andrew Elcoat - Portfolio Specialist

Greg Lowe - Parks and Places Specialist (Parks Services)

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Letitia Edwards - Head of Strategic Asset Optimisation

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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27 July 2022

 

 

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27 July 2022

 

 

Classification of land at Drury Sports Complex, 20 Victoria Street, Drury South

File No.: CP2022/09812

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To revoke paragraph “a)i)” and to amend paragraph “d” in resolution PPK/2021/77.

2.       To seek approval of classification of Drury Sports Complex, being Allotment 390 Parish of Opaheke, as recreation reserve pursuant to Section 16(1) of the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

3.       Drury Sports Complex is situated at 20 Victoria Street, Drury South. It is made up of two parcels of land, one of which is Allotment 390 Parish of Opaheke.

4.       Allotment 390 Parish of Opaheke (“the Reserve”) is held by Council as an unclassified recreation reserve.

5.       Auckland Council is statutorily required to classify all unclassified reserves. This is undertaken under section 16 of the Reserves Act 1977 and if not done would mean Auckland Council is not meeting its statutory obligations.

6.       Classification of a reserve is also necessary to enable Auckland Council to grant third parties certain rights over its reserves such as leases, licenses, easements, etc.

7.       The classification and a grant of new lease to Drury United Football Club Incorporated over the reserve were discussed with the Papakura Local Board at its business meeting held on 26 May 2021. At the meeting the Papakura Local Board resolved, among other things, to:

i)          note public notification of council’s intention to classify Part Allotment 37 Parish of Opaheke and Allotment 390 Parish of Opaheke as recreation reserve – please see resolution PPK/2021/77, paragraph “a)i)” (Attachment A). 

ii)         grant a lease to Drury United Football Club Incorporated over Allotment 390 Parish under Section 54(1)(b) of the Reserves Act 1977 – please see resolution PPK/2021/77, paragraph “d” (Attachment A).

8.       Part Allotment 37 Parish of Opaheke is neither owned by council nor controlled and managed by council and is not subject to the Reserves Act 1977. Therefore, staff recommend that paragraph “a)i)” resolution PPK/2021/77 is revoked. Further, the lease to Drury United Football Club Incorporated was granted under the incorrect section of the Reserves Act. Hence, paragraph “d” of the resolution PPK/2021/77 should be amended.

9.       The proposed classification was presented to iwi at the Central/South Mana Whenua forum on 25 May 2022. Following the forum all those iwi representatives that were not able to attend the forum were contacted via email. The period to submit feedback closed on Tuesday 21 June 2022. No objections to the proposed classification have been raised by iwi.

10.     As the proposed classification is substantially the same as the purpose for which the reserve is held, public notification is not required.

11.     This report also recommends that Papakura Local Board classify the reserve as recreation reserve because it is consistent with the current and intended future use of Drury Sports Complex.

12.     Subject to the local board’s decision, staff will formalise the classification by publishing a gazette notice in New Zealand Gazette recording the classification of Allotment 390 Parish of Opaheke as recreation reserve.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      resolve pursuant to standing order of the Papakura Local Board 1.10.4 to:

i)       revoke paragraph “a)i)” of the Papakura Local Board resolution adopted at its meeting on 26 May 2021(PPK/2021/77) on the basis that Part Allotment 37 Parish of Opaheke is neither owned by Council nor controlled and managed by Council and is therefore not subject to the Reserves Act 1977.

ii)       amend paragraph “d” of the Papakura Local Board resolution adopted at its meeting on 26 May 2021 (PPK/2021/77) by replacing the reference to Section 54(1) of the Reserves Act 1977 with Section 59A of the Reserves Act 1977

b)      resolves to classify pursuant to Section 16 (1) of the Reserves Act 1977 Allotment 390 Parish of Opaheke as recreation reserve subject to iwi engagement with no objection.

 

Horopaki

Context

Drury Sports Complex

13.     Part of the land at Drury Sports Complex is described as Allotment 390 Parish of Opaheke (‘the Reserve’) comprising 7.9500 hectares is outlined blue on the image below.

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14.     The reserve is held by the Crown as an unclassified recreation reserve and controlled and managed by Auckland Council under the Reserves Act 1977 (“Act”). 

15.     The reserve is predominantly an open grass area used for sports.

Classification of reserves under the Reserves Act 1977 and the local board’s role

16.     Classification of reserves under the Act identifies the principal or primary purpose of a reserve. The classification helps direct the reserve’s management, usage and development and is necessary to enable the administering body to grant third parties rights over reserves such as leases, licenses, easements.

17.     Classifying reserve land provides an additional layer of legislative protection under the Act, as it will bind the council to that classification and will limit (to a greater or lesser extent) how the land can be used. This increases the protection that the reserve has. The classification also provides the community with certainty as to the types of activities that can take place on the reserve.

18.     Local boards hold delegated authority under Section 16(1) of the Act to classify all reserves held by Auckland Council, subject to all statutory processes having been satisfied.  

Lease to Drury United Football Club

19.     At its meeting held on 26 May 2021 Papakura Local Board resolved, among other things, to grant a lease to Drury United Football Club Incorporated over the Reserve. The lease was granted under Section 54(1)(b) of the Act.

20.      Due to the reserve being controlled and managed by Auckland Council rather than vested in council, Auckland Council does not have the power to grant a lease under Section 54 of the Act. Section 54 specifically states that “… the administering body, in the case of a recreation reserve that is vested in the administering body….. may lease….”. Therefore, as the reserve is not vested in Council, the lease to Drury United Football Club needs to be granted pursuant to Section 59A of the Reserves Act 1977.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     As the reserve is held under the Act, it is a statutory requirement to classify it according to its primary or principal purpose. The reserve is currently used for recreation purposes.

22.     Classification is a mandatory process under section 16 of the Act which involves assigning a reserve (or parts of a reserve) to the appropriate class. The class determines the principal or primary purpose of a reserve. The present values of the reserve are considered as well as the future “potential” values and the possible future uses and activities on the reserve. 

23.     Local boards hold delegated authority under Section 16(1) of the Act to approve classifications of council owned reserves, subject to all statutory processes having been satisfied.

24.     Land advisory staff consider that classification of the Reserve as recreation reserve is the most appropriate classification for the following reasons:

a)           Drury Sports Complex is open space used for informal recreation purposes

b)           It will not restrict current and potential uses of the Reserve

25.     Prior to any reserve classification proceeding under the Act, the council is required under Section 4 of the Conservation Act 1987 to engage with local iwi and advise of the proposed classification. The proposal for classification was presented to the Central /South Mana Whenua Forum on 25 May 2022. During the forum some Iwi were concerned about use of land under lease and club alcohol licences. However, Drury United Football Club is a responsible club in terms of alcohol use so council does not expect any ongoing issues and in any case any applications for alcohol licences are separately assessed.

26.     As the proposed classification is substantially the same as the purpose for which the Reserve is held and administered, public notification of Council’s intention to classify the Reserve is not required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     The proposal outlined in this report does not include any change in the current use of the Reserve or activity on the Reserve nor it introduces any new source of greenhouse gas emission.

28.     The proposed classification is only formalisation of statutory requirement under the Act and the current status of the Reserve and as such will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     The proposed classification of the Reserve on part of Drury Sports Complex has no identified impact on other parts of the council group.  The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     The proposal to classify the Reserve as recreation reserve was discussed with the Papakura Local Board at its meeting on 26 May 2021. The board indicated, in-principle, their support for the proposed classification.

Tauākī whakaaweawe Māori

Māori impact statement

31.     Prior to proceeding with the classification, the council is required under Section 4 of the Conservation Act 1987 to engage with local iwi. The proposal was presented to the mana whenua groups identified as having an interest in the land on 25 May 2022. 

32.     During the forum some Iwi were concerned about use of the Reserve under lease and club alcohol licences. Drury United Football Club is a responsible club in terms of alcohol use so council does not expect any ongoing issues. In any case the lease sets conditions as to use and any applications for alcohol licences are separately assessed.

33.     Those iwi representatives who were not able to attend the forum were contacted via email. The deadline for the feedback on the proposed classification closed on 21 June 2022. No objections to the proposed classification have been raised. One iwi representative was concerned with contaminates from the carpark. The representative was advised that this concern can be raised with the Area Manager (e.g. discuss a solution on how to reduce/trap/treat any runoff from the car park, if that is not already in place).

Ngā ritenga ā-pūtea

Financial implications

34.     The classification of reserves is an administrative exercise and the proposed classification will not result in any costs to the local board. All costs relating to publication of a notice of classification in the New Zealand Gazette will be borne by Auckland Council’s Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     The proposed classification will fulfil the council’s statutory requirement under the Reserves Act 1977 to classify all unclassified reserves which are either held or managed by the council. If the local board does not classify the Reserve, Auckland Council will be in breach of this statutory requirement.

Ngā koringa ā-muri

Next steps

36.     Subject to the local board’s decision, staff will formalise the classification by publishing a gazette notice in New Zealand Gazette recording the classification of Allotment 390 Parish of Opaheke as recreation reserve.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Resolution PPK-2021-77

81

     

Ngā kaihaina

Signatories

Author

Tamara Zunic - Specialist Technical Statutory Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

For Information: Reports referred to the Papakura Local Board

File No.: CP2022/10077

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums, or other local boards for information.

2.       The following information was circulated to the local board:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion: Member B Shen – Kerbside Bins and Intensification in Auckland

12

16 June 2022

Puketapapa Local Board resolutions circulated to all local boards for their information

2

Notice of Motion: Chairperson Adele White – Anzac Traffic Management Plans

14

20 June 2022

Howick Local Board resolutions circulated to all local boards for their information

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the following information from other local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion: Member B Shen – Kerbside Bins and Intensification in Auckland

12

16 June 2022

Puketapapa Local Board resolutions circulated to all local boards for their information

2

Notice of Motion: Chairperson Adele White – Anzac Traffic Management Plans

14

20 June 2022

Howick Local Board resolutions circulated to all local boards for their information

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - Puketapapa Local Board - Member B Shen - Kerbside Bins and Intensification in Auckland

85

b

Notice of Motion - Howick Local Board - Chairperson Adele White - Anzac Traffic Management Plans

87

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

Papakura Local Board Governance Forward Work Calendar - July 2022

File No.: CP2022/10080

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)  clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar for July 2022.

 

 


 

 

Horopaki

Context

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i)    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii)   Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii)  Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

 

Governance role

Examples

Setting direction / priorities / budget

Capex projects, work programmes, annual plan

Local initiatives / specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, local board forums

 

9.       Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     This report is an information report providing the governance forward work programme for the next three months.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14.     There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15.     This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - July 2022

93

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 



Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

Papakura Local Board Achievements Register 2019-2022 Political Term

File No.: CP2022/10081

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to record achievements of the Papakura Local Board for the 2019 – 2022 political term.

Whakarāpopototanga matua

Executive summary

2.       An opportunity to add and note achievements of the Papakura Local Board for the 2019 – 2022 political term.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board Achievements Register for the 2019 - 2022 political term.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Achievements Register for the 2019 – 2022 political term

97

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

Papakura Local Board Workshop Records

File No.: CP2022/10082

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board record for the workshops held on 15 June 2022, 22 June 2022, 29 June 2022, and 6 July 2022.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board workshop records from:

i)       15 June 2022

ii)       22 June 2022

iii)      29 June 2022

iv)      6 July 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record - 15 June 2022

123

b

Papakura Local Board Workshop Record - 22 June 2022

127

c

Papakura Local Board Workshop Record - 29 June 2022

129

d

Papakura Local Board Workshop Record - 6 July 2022

131

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

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Papakura Local Board

27 July 2022

 

 

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