I hereby give notice that an ordinary meeting of the Upper Harbour Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

 

Venue:

 

Thursday, 7 July 2022

6.30pm

Upper Harbour Local Board Office and via Microsoft Teams
30 Kell Drive
Albany

 

Upper Harbour Local Board Community Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, QSM, JP

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Max Wilde

Democracy Advisor (Upper Harbour Local Board)

 

28 June 2022

 

Contact Telephone: (09) 486 8593

Email: Max.Wilde@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Upper Harbour Local Board Community Forum

07 July 2022

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Upper Harbour Regional Marine Centre and Rame Road Boathouse redevelopment - Update                                                                                      5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Hobsonville Point - proposed jetty and pontoon at The Landing                            7

12        Consideration of Extraordinary Items

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board Community Forum:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 5 May 2022 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.


 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Upper Harbour Regional Marine Centre and Rame Road Boathouse redevelopment - Update

Te take mō te pūrongo

Purpose of the report

1.       To receive an update on activities by the Hobsonville Point Marine Sports Recreation Centre Charitable Trust and the North Shore Rowing Club.

Whakarāpopototanga matua

Executive summary

2.       Mike Stanley, Greg Jones, and Arron Andrew will be in attendance to provide an update on the Upper Harbour Regional Marine Centre and the Rame Road Boathouse redevelopment.

 

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from Mike Stanley, Greg Jones, and Arron Andrew, on behalf of the Hobsonville Point Marine Sports Recreation Centre Charitable Trust and the North Shore Rowing Club and thank them for their attendance and presentation.

 

Attachments

a          Upper Harbour Regional Marine Centre - presentation................................. 25

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Upper Harbour Local Board Community Forum

07 July 2022

 

 

Hobsonville Point - proposed jetty and pontoon at The Landing

File No.: CP2022/09277

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek the views and preferences of the local board on the proposal to vest the jetty and pontoon structures, once constructed, at The Landing, Hobsonville Point from Kāinga Ora to Auckland Council.

Whakarāpopototanga matua

Executive summary

2.       Kāinga Ora (previously Hobsonville Land Company) and the Hobsonville Point Marine Sports Recreation Centre Charitable Trust (the Trust) are proposing to fund and construct a new marine recreation facility with associated water access structures including a jetty and pontoon at The Landing located at 9 Boundary Road, Hobsonville Point.

3.       This has been a project in the planning since October 2009 when the Crown and the then Waitakere City Council recognised the need to have a facility located at The Landing at Hobsonville Point for water based recreational uses and other community uses.

4.       Kāinga Ora and the Hobsonville Point Marine Sports Recreation Centre Charitable Trust are seeking formal confirmation that the council is willing to take on the ownership of the water access structure (jetty and floating pontoon) as part of the proposed Marine Recreation Centre proposed at Hobsonville Point.

5.       During the preliminary discussions on the water access structures, Auckland Council staff agreed in principle that a structure providing public access to the water should be vested, subject to further information regarding design and maintenance requirements.

6.       The Governing Body has specific statutory decision-making responsibility for the disposal and acquisition of assets and a report seeking a final decision will be presented to the Parks, Arts, Community and Events Committee at the August 2022 committee meeting.

7.       Before staff take a report to the Parks, Arts, Community and Events Committee seeking a decision on a third-party constructing and vesting a fully formed asset to council for public use, the views and preferences of the local board are required to be sought.

8.       The jetty and pontoon were an advocacy item in the Annual Budget 2022/2023 for the Upper Harbour Local Board. The local board passed resolution number UH/2022/47 which confirmed the long-term intention and sought that the Governing Body accept the vesting to Auckland Council of the new community pontoon and jetty at the Marine Recreation Centre in Hobsonville.

9.       At a workshop held on 26 May 2022, the local board indicated their support and provided further feedback on Auckland Council taking ownership and ongoing responsibility for all costs, management and risks associated with the jetty and pontoon.

10.     The budget required to maintain the structure will need to be funded from the local board’s Asset Based Service: Operational allocation and any renewal of the structure will be funded from the Asset Based Service: Capital Local Renewal budget allocation.

11.     A report will be presented to the Parks, Arts, Community and Events Committee committee on 11 August 2022 seeking a formal decision on whether Auckland Council will accept the vesting of the jetty and pontoon structures associated with the Marine Recreation Centre.


 

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      endorse the vesting of the jetty and pontoon structure associated with the proposed Marine Recreation Centre located at 9 Boundary Road, Hobsonville Point from Kāinga Ora to Auckland Council.

b)      note that subject to the Parks, Arts, Community and Events Committee resolution, Auckland Council will become responsible for all ongoing costs, management and risks associated with the jetty and pontoon structure.

 

Horopaki

Context

12.     Kāinga Ora and the Hobsonville Point Marine Sports Recreation Centre Charitable Trust (the Trust) are proposing to construct a new marine recreation facility at 9 Boundary Road (LOT 9 DP 511649) and the adjacent LOT 4 DP 206311 in Hobsonville. Both parcels of land are classified esplanade reserve under the Reserves Act 1977.

13.     In addition to the Marine Recreation Centre, water access structures including a jetty and pontoon structure, are also proposed in the coastal marine area as part of the development.

14.     Kāinga Ora have agreed to construct and cover all costs for the infrastructure listed below:

·    installing services (wastewater, stormwater, electricity, telecom, water supply) to the edge of the future building.

·    construct piles and first floor decking for future building (note that the piles and decking will be owned and maintained by the Trust)

·    construction works to tie-in the proposed jetty to Lot 9; and

·    construct the associated water access structures (jetty and pontoon) required by the Marine Recreation Centre (Attachment A)

15.     The Marine Recreation Centre will be built and funded by the Trust once funding has been secured. During the time funding is being sought the Trust will occupy the decking built by Kāinga Ora so that they can continue their operation.

16.     The Trust and the general public will also use the jetty and pontoon whilst funding is being secured to complete the Marine Recreation Centre.

17.     The majority of the facility as well as the water access structures will be in the Coastal Marine Area which is subject to the existing Coastal Permits which have now been transferred to Kāinga Ora from Eke Panuku Development Auckland.

18.     There are a number of additional approval processes Kāinga Ora, the Trust and the local board are working through to ensure statutory obligations are met. These include:

·      The local board providing landowner approval to Kāinga Ora to construct services and supporting structures for the proposed Marine Recreation Centre at 9 Boundary Road, Hobsonville (LOT 9 DP 511649 and LOT 4 DP 206311).

·      The local board providing landowner approval to the Hobsonville Point Marine Sports Recreation Centre Charitable Trust to construct the proposed Marine Recreation Centre at 9 Boundary Road, Hobsonville (LOT 9 DP 511649 and LOT 4 DP 206311).

·      Entering into an agreement to lease with the Trust to occupy the land and construct the Marine Recreation Centre.

19.     These approvals are not considered within this report and additional reports will be brought to the local board for consideration once iwi consultation has been completed.

20.     Kāinga Ora and the Hobsonville Point Marine Sports Recreation Centre Charitable Trust are seeking formal confirmation that the council is willing to take on the ownership of the water access structure (jetty and floating pontoon) as part of the proposed Marine Recreation Centre at Hobsonville Point.

Decision making authority

21.     The Governing Body has specific statutory decision-making responsibility for maintaining the capacity of Auckland Council to provide its services and facilities (including the disposal and acquisition of assets).

22.     Generally, the Parks, Arts, Community and Events Committee (PACE) are approached for approval of acquisition of land, but in this case, the committee will be asked to consider whether or not to approve the vesting of a structure or facility.

23.     Before staff take a report to PACE, seeking a decision on a third-party constructing and vesting a fully formed ‘asset’ to council for public use, the views and preferences of the local board are required to be sought.

Tātaritanga me ngā tohutohu

Analysis and advice

Ownership and maintenance of the water access structures

24.     Auckland Council has agreed in principle that a structure providing public access in the water should be vested, subject to further information regarding design and maintenance requirements.

25.     Kāinga Ora submitted plans to the council Development Programme Office on 9 November 2021 showing the draft design of the jetty and pontoon to begin the discussion on vesting of the water access assets.

26.     After reviewing the draft plans, staff from Community Facilities and coastal specialists raised concerns around the design of the jetty and pontoon and whether it provides public access to the water for recreational users, as expected for an asset to be vested to council.

27.     Due to the limitations of the site, the current design of the pontoon is effectively single-user focused (rowing boats and possibly small sailing dinghies), and the practicalities of launching and retrieval of anything larger than rowing boats has not been accommodated.

28.     The benefit of the structure appears diminished by the removal of the existing seaplane ramp currently owned by Kāinga Ora. Engineering reports have deemed this structure unsafe, and it is currently closed. Kāinga Ora have indicated that this ramp will be demolished as part of the wider upgrade of Catalina Bay.

29.     Without boat launching facilities from a car trailer, the public benefit in terms of providing water access for the community, is limited, and restricted without this essential infrastructure that typically accompanies a jetty or pontoon.

30.     The absence of a boat ramp (plus associated parking) cannot be overstressed as a limiter on the actual wider benefit of having a jetty and pontoon.

31.     Staff also have concerns about the lack of public amenities i.e., toilets and storage associated with the jetty.

32.     Notwithstanding the advice provided above, the local board and ward councilors have expressed a strong desire for the water access structures to be vested to council. These views have been captured later in this report.


 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

33.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

·    climate mitigation: to reduce greenhouse gas emissions (GHG) by 50 per cent by 2030 and achieve net zero emissions by 2050

·    climate adaptation: to be resilient and adapt to the impacts and effects of climate change by ensuring we plan for the projected changes.

34.     The location of the asset will consider the exposure to climate change hazards (sea level rise, increased rainfall, and coastal inundation).

35.     The Assessment of Environmental Effects provided as part of the resource consent application states that “the proposal has regard to the effects of climate change by locating the structure on piles to allow for sea level rise”.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36.     Staff from Customer and Community Services and Infrastructure and Environmental Services have been consulted on the proposal (listed below). Aside from the views shared above in paragraphs 26 to 31, no further fundamental objections to the proposed Marine Recreation Centre and associated jetty and pontoon structures have been received:

·    Sport and Recreation Lead, Parks Services

·    Parks and Places Specialist, Parks Services

·    Parks Planning, Parks Services

·    Facilities Manager, Community Facilities

·    Urban Forest Manager, Community Facilities

·    Manager Area Operations, Community Facilities

·    Manager Design, Project Specialisation, Community Facilities

·    Team Manager Ecological Advice, Infrastructure and Environmental Services

·    Principal Coastal Specialist, Infrastructure and Environmental Services

·    Senior Programme Manager, Development Programme Office

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37.     Public notification was undertaken as part of the resource consent process for the proposed facility, during which no objections were received.

38.     The proposal outlined in this report aligns with the Upper Harbour Local Board Plan Outcome 3 – Healthy and active communities, by providing water-based recreation opportunities for the local area.

39.     Water access and water sports are also identified in the Upper Harbour Open Space Network Plan as important components of sport and recreation in the local board area.

40.     The local board have been unanimous in their support of Auckland Council taking ownership and ongoing responsibility for all costs, management and risks associated with the jetty and pontoon.


 

 

41.     The jetty and pontoon were an advocacy item in the Annual Budget 2022/2023 for the Upper Harbour Local Board. The local board passed resolution number UH/2022/47 which confirmed the long-term intention and sought that the Governing Body accept the vesting to Auckland Council of the new community pontoon and jetty at the Marine Recreation Centre in Hobsonville.

42.     At a workshop held on 26 May 2022, the local board again reiterated this position and provided the feedback below:

·        “The Upper Harbour Local board has long supported finding a solution to the Marine Recreation Centre in Hobsonville.  The issues pre-date amalgamation, and each board since has been supportive of finding a solution.

·        There has been unanimous informal support for this outcome over the last 3 terms of Auckland Council.

·        This is a long outstanding issue that was created following public works act acquisition by the crown of land in Hobsonville from Waitakere city council many years ago.

·        Mayor Goff signed the document on behalf of the Government at the time in his role as Minister of Defense. 

·        The impact of this public works act agreement was to allow for the master planning of all of Hobsonville point, including the “landing” area which had a terminal impact on the historic yacht club, the sea scouts who used that facility and Westlake rowers.

·        Significant effort over many years has been undertaken by the representatives of the Yacht Club, Westlake rowing, the sea scouts, and HLC now Kainga Ora, working towards finding a workable solution to the loss of the yacht club building, storage, and rowing facilities.  At no time was there an expectation that this should be required to address the sub regional demand for water access for motorized craft, other than the safety boats associated with the junior yachting activities.

·        The sports groups have formed a trust which represents the interests of the impacted codes, and the volunteer hour effort in this process is significant.  Many hundreds, if not thousands of hours trying to agree a solution.

·        During this time Kainga Ora have made significant financial investments in plans and consents, and the result is the best solution possible given constraints. 

·        Auckland Council’s Development Programme Office has been aware but at arms-length to this process, though the Local Board has remained updated by both Kainga Ora and the Trust, and our support has been constant over this long period.

·        It is not perfect, but it is workable, and it is at no cost to council.  Given the current budget constraints there is no realistic expectation that water access will be provided in this location for the next 10 years at least, and there will not be space to cater for any of these activities once the Landing has been fully developed.

·        It does not provide for motorized craft, extensive public storage, or public toilets, but neither did the facilities that have been lost.  Work is underway with the trust to ensure one public toilet will be available, and the jetty will allow for public access. 

·        Water access and toilets are both amenities that will not otherwise exist.  The seaplane ramp will soon be closed removing the last of the public water access at this site, and the farmers market and local cafes have toilets available during their hours of operation, which are used also by ferry commuters.

·        The local board are keen to see the lease in place for the landside facilities prior to the end of this electoral term, to ensure that the Trust are in the best position possible to fundraise for the center as soon as possible. 

·        The board would also like to confirm support of the vesting of the jetty and platform to council, to ensure public access in line with long held expectations.

·        We support vesting of the jetty and all bespoke structures for simplicity of maintenance, rather than requiring the trust to retain ownership of the bespoke launching elements.

·        We encourage security fencing to keep the Marine Recreation Centre platform site tidy around storage and see it as an opportunity to promote the vision of the amenity to come with printed screens/board or similar given the very public location of the site.”

Tauākī whakaaweawe Māori

Māori impact statement

43.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

44.     These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and the Upper Harbour Local Board Plan 2020.

45.     Kāinga Ora sent a letter detailing the proposed works to the following iwi groups on 2 August 2019:

·    Te Kawerau a Maki

·    Ngāti Whatua o Orakei

·    Ngāti Whatua o Kaipara

·    Te Akitai o Waiohua

·    Ngāti Te Ata

·    Ngāti Tamaoho

·    Ngāti Maru

·    Ngāti Whanaunga

·    Te Patukirikiri

·    Ngāti Paoa

·    Ngai Tai ki Tamaki

46.     Te Kawerau a Maki and Ngāti Whatua o Kaipara expressed an interest in being further involved. According to the resource consent decision for the proposed facility, Kāinga Ora have been working with Te Kawerau a Maki and Ngāti Whatua o Kaipara in the 12 months leading up to the lodgment of the application, with regular meetings undertaken to provide general updates on the project design.

47.     The Trust has entered into a memorandum of understanding with Te Kawerau a Maki which outlines the way the two parties will work with each other in the construction and management of the proposed facility.

Ngā ritenga ā-pūtea

Financial implications

48.     The approximate annual maintenance costs for the jetty and pontoon are estimated by Kāinga Ora to be $20,000 per annum.

49.     The jetty, pontoon and gangway should last 25 to 30 years with minimal maintenance. The piles have high density polyethyene (HDPE) sleeves so should last at least 50 years.


50.       Decking usually starts to need maintenance in about 25 to 30 years, but often is not replaced until closer to 40 years. Current prices for replacing decking are around $300-$350/m2. It could be assumed 50 percent replacement in 25 years (185m2 is the area of timber decking on the jetty).

 

51.     The estimated capital cost to construct the wharf is $3,300,000. If Auckland Council accepts ownership of the structure the final construction cost will be capitalized in the Fixed Asset Register.

52.     The budget required to maintain the structure will need to be funded from the local board’s Asset Based Service: Operational Expenditure allocation and any renewal of the structure will be funded from the Asset Based Service: Capital Expenditure Local Renewal budget allocation.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk

Mitigation

Auckland Council is left with the platform in the reserve indefinitely if the Marine Recreation Centre is not completed.

If council approves the items to be delivered by Kāinga Ora (listed in paragraph 14) prior to the Trust securing funding for the remainder of the facility, council could be left with these assets in the reserve indefinitely if the Marine Recreation Centre is not completed.

Based on the Trust’s purpose, intent, and membership the risk above is somewhat mitigated and the agreement to lease will provide for certain conditions to be met before any lease can commence. This will protect council from any ongoing lease obligations if the facility is not built.

Lack of toilets for the public using the wharf

 

Staff will work with the Trust on making one toilet in the Marine Recreation Centre accessible to the public. This toilet should be accessed without going inside the building and could be cleaned and maintained by Auckland Council.

Lack of storage for the public using the wharf

 

Staff will work with the Trust to provide a storage space within the tie-in area between the proposed jetty and the Marine Recreation Centre for the public to store things like launching trolleys and kayak carts.

Poor management of platform (for future building), jetty and pontoon whilst funding is being raised for the Marine Recreation Centre

The agreement to lease will provide for certain conditions to be met before any lease can commence. This will ensure the area is being managed appropriately in the period between the platform being constructed by Kāinga Ora and the building being built by the Trust.

 

Ngā koringa ā-muri

Next steps

53.     A report will be presented to the PACE committee on 11 August 2022 seeking a formal decision on whether Auckland Council will accept the vesting of the jetty and pontoon structures associated with the Marine Recreation Centre.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hobsonville Point Jetty and Pontoon draft layouts

15

      

Ngā kaihaina

Signatories

Authors

Kris Bird – Area Manager Community Facilities

Authorisers

Taryn Crewe - General Manager Community Facilities

Heather Skinner - Senior Local Board Advisor

Lesley Jenkins - Local Area Manager

 

 


Upper Harbour Local Board Community Forum

07 July 2022

 

 

Map

Description automatically generated

Map

Description automatically generated

Map

Description automatically generated

Diagram, schematic

Description automatically generated

Diagram

Description automatically generated


Diagram, schematic

Description automatically generated 


Upper Harbour Local Board Community Forum

07 July 2022

 

 

 


Upper Harbour Local Board Community Forum

07 July 2022

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Upper Harbour Regional Marine Centre - presentation.                                                    Page 25


Upper Harbour Local Board Community Forum

07 July 2022

 

 

A picture containing text

Description automatically generated

A picture containing timeline

Description automatically generated

A picture containing bubble chart

Description automatically generated

Table

Description automatically generated

Diagram

Description automatically generated

Diagram, schematic

Description automatically generated

Diagram

Description automatically generated

A picture containing chart

Description automatically generated

Diagram

Description automatically generated

A picture containing table

Description automatically generated

A picture containing timeline

Description automatically generated