Agenda of Albert-Eden Local Board - Tuesday, 16 August 2022

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Tuesday, 19 July 2022, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Acknowledgement - Auckland New Zealand Institute of Architects (NZIA) Local Architecture Small Project Award

Te take mō te pūrongo

Purpose of the report

1. For the local board to note a formal acknowledgement on the meeting agenda.

Whakarāpopototanga matua

Executive summary

2. In July 2022, the Isthmus Group Architectural Designer and Stellar Projects was awarded the 2022 Auckland New Zealand Institute of Architects (NZIA) Local Architecture Small Project Award.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) congratulate Isthmus Group Architectural Designer and Stellar Projects for winning a 2022 Auckland New Zealand Institute of Architects (NZIA) Local Architecture Small Project Award, which it won in July 2022 for the magnificent Maungawhau Tihi Boardwalk; and acknowledge the significant contributions which the Tūpuna Maunga Authority has made to historic preservation and enjoyment in the local board area with this iconic landmark project.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Pascal Gillies - Gribblehirst Community Hub Trust

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Pascal Gillies - Gribblehirst Community Hub Trust, to deliver a presentation during the Deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Pascal Gillies - Gribblehirst Community Hub Trust, will be in attendance to deliver a presentation outlining the trust’s strategic plan and to update the local board on the trust’s community outcomes work.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Pascal Gillies - Gribblehirst Community Hub Trust, for his attendance and Deputation presentation.

Attachments

a Gribblehirst Community Hub Trust Strategic Plan....................................... 397

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Julian Bartram, owner of BODYFX NZ, Morningside

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Julian Bartram, owner, BODYFX NZ Limited, to deliver a presentation during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Julian Bartram, owner, BODYFX NZ Limited, located in Morningside, will be in attendance to deliver a Public Forum presentation outlining his observation of alcohol-related nuisance and disturbances occurring in Morningside, particularly after normal business hours.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Julian Bartram, owner, BODYFX NZ Limited, for his attendance and Public Forum presentation.

9.2 Public Forum - Della Senden - Alcohol-related noise and nuisance in Morningside

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Della Senden - resident, to deliver a presentation during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Della Senden - resident, will be in attendance to deliver a Public Forum presentation outlining issues of alcohol-related harm including noise and nuisance in the Morningside area and to advocate for greater regulation of the activities of licensed premises, as well as adequately funded monitoring and enforcement.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Della Senden - resident, for her attendance and Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1, a Notice of Motion has been received from Member Graeme Easte and Chairperson Margi Watson for consideration under item 12.

No.	Title	Page
a ⇩	Notice of Motion - Member Graeme Easte - Local Board Transport Capital Fund Decision	11

Albert-Eden Local Board

16 August 2022

Albert-Eden Quick Response Round One 2022/2023 grant allocations

File No.: CP2022/11160

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Albert-Eden Quick Response Round One 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2022/2023 on 17 May 2022 (Attachment A). The document sets application guidelines for contestable grants.

3. This report presents applications received for the for Albert-Eden Quick Response Round One 2022/2023 (Attachment B).

4. The local board has set a total community grants budget of $140,500 for the 2022/2023 financial year.

5. The Albert-Eden Local Board approved $1,500 excluding salaries and transport costs to the Garden to Table Trust towards the salary, mileage, and home office costs of three regional coordinators of the "Garden to Table Food Education Programme" (Resolution no: AE/2022/77) in 2021/2022 Multiboard round two. The Local Board has now approved the variation request to include the salaries and mileage.

6. Thirteen applications were received for Quick Response Round One 2022/2023, requesting a total of $32,501.67.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) agree to fund, part-fund or decline each application in Albert-Eden Quick Response Round One 2022/2023 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2301-114	The Brain Injury Association (Auckland) Incorporated	Arts and culture	Towards the art tutor and event management cost for the " Headway End of Year Open House Event & Art Exhibition".	$2,000.00	Eligible
QR2301-101	Afghan Funeral Services Charity in New Zealand	Community	Towards education and sports activities for the charity.	$3,000.00	Eligible
QR2301-104	Blue Light Ventures Incorporated	Community	Towards the cost of tickets to "Rainbows End" for 110 youth from the Albert-Eden local board area.	$2,774.20	Eligible
QR2301-107	Playcentre Aotearoa - Morningside Playcentre	Community	Towards the purchase of new outdoor playboxes.	$3,000.00	Eligible
QR2301-108	Auckland Horticultural Council Incorporated	Community	Towards the costs of show ribbons, certificate printing, and hall hire for the Auckland Horticultural Council "Spring Flower Show & Plant Fair".	$500.00	Eligible
QR2301-109	Communicare CMA (Auckland) Incorporated	Community	Towards the purchase of tablets for Communicare’ s Friendship Centre Coordinators.	$3,000.00	Eligible
QR2301-110	Auckland Sexual Abuse Help Foundation Charitable Trust	Community	Towards the operational costs of the "Dear Em" programme.	$3,000.00	Eligible
QR2301-111	Youthline Auckland Charitable Trust	Community	Towards the cost of training the youth worker team and counsellors from 1 September 2022 to 31 March 2023.	$3,000.00	Eligible
QR2301-116	St. Francis Primary School	Community	Towards the installation of a canopy shade structure.	$3,000.00	Eligible
QR2301-120	Te Ropu Wahine Maori Toko I Te Ora - Maori Women's Welfare League Inc	Community	Towards the cost of venue hire, specialists donation, materials, and catering to deliver a free one-day hands-on wellbeing workshop on 24 September 2022.	$3,000.00	Eligible
QR2301-121	Fireplace Arts & Media Ltd	Community	Towards performers fee, marketing and venue hire for the two-hour pop-up concert at the Mt Eden Village Centre.	$3,000.00	Eligible
QR2301-117	Brigitte O'Connor	Environment	Towards the labour cost for oversea clearing, disposing of noxious plants, and the purchase of plants.	$1,000.00	Eligible
QR2301-106	Campbell Park Tennis Club Incorporated	Sport and recreation	Towards the cost to host "Love Tennis Open Day and centenary celebration", specifically the cost of the “Love Tennis” registration kit, catering, and on-court coaching fees.	$1,893.00	Eligible
Total				$32,501.67

b) agree to approve the below mentioned change to the 2021/2022 multiboard round two application as listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Decision	Requested Change
MB2022-232	Garden to Table Trust	Community	Towards the salary, mileage and home office costs of three regional coordinators of the "Garden to Table Food Education Programme"	Approved $1,500 excluding salaries and transport cost	Approve 1,500 towards the project costs.

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2022/2023 on 17 May 2022 (Attachment A). The document sets application guidelines for contestable grants.

11. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

12. The local board has set a total community grants budget of $140,500 for the 2022/2023 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

18. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

19. A summary of each application received through Albert-Eden Quick Response Round One 2022/2023 (Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

21. Six applicants applying to Albert-Eden Quick Response Round One indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

23. The local board has set a total community grants budget of $140,500 for the 2022/2023 financial year.

24. Thirteen applications were received for Quick Response Round One 2022/2023, requesting a total of $32,501.67.

25. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Albert-Eden Local Board allocating funding for round one of the quick response grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Community Grants Programme 2022/2023	29
b ⇩	Albert-Eden Quick Response Round One 2022/2023 - grant applications	37

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Nina Siers - Local Area Manager

Albert-Eden Local Board

16 August 2022

Welcoming Communities - Te waharoa ki ngā hapori

File No.: CP2022/10982

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek approval from the local board to submit an expression of interest to join the Welcoming Communities programme - Te waharoa ki ngā hapori in September 2022.

Whakarāpopototanga matua

Executive summary

2. Immigration New Zealand and Auckland Council have collaborated in a scoping project that will enable the Albert-Eden Local Board and their communities to join the Welcoming Communities – Te waharoa ki ngā hapori programme.

3. The local board may submit an expression of interest to join the programme. If successful, Immigration New Zealand will support the programme in the form of knowledge sharing, Welcoming Standards that provide a benchmark for the development of a Welcoming Plan and an accreditation process, celebration of success and seed funding over three years towards the development and implemention of a Welcoming Plan.

4. A Welcoming Plan helps to create more welcoming and inclusive environments to deliver activities that generate economic, social, civic and cultural benefits for newcomers and established communities.

5. Welcoming Communities outcomes aligns strongly with the work programme that the Albert-Eden Local Board is already implementing, including through the delivery of its Local Board Plan, and through collaborations with community groups and stakeholders.

6. Staff have engaged with regional and local stakeholders though online and face-to-face meetings, as well as written feedback. All the organisations that responded expressed a desire to be involved in the programme and acknowledged its potential benefits to newcomers and communities.

7. Staff have presented the feedback to the local board through a series of workshops.

8. Staff recommend that the local board apply to join the programme and support the Community Innovation team in Connected Communities to manage and submit an expression of interest (EOI) on behalf of the local board in September 2022.

9. It is anticipated that the Albert-Eden Welcoming Plan development will commence early 2023 following successful acceptance of the application.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) direct staff to complete an expression of interest on behalf of the local board to join the Welcoming Communities programme - Te waharoa ki ngā hapori.

b) delegate to the Chair the approval of the local board's expression of interest by 30 September 2022, for submission to Immigration New Zealand.

Horopaki

Context

10. Immigration New Zealand (INZ) is leading a Welcoming Communities – Te waharoa ki ngā hapori programme (Welcoming Communities) under the auspices of the New Zealand Migrant Settlement and Integration Strategy and the New Zealand Refugee Resettlement Strategy.

11. INZ and Auckland Council have collaborated in a scoping project that will enable five local boards and their communities to join the programme through a manageable pathway. All five local boards have a highly diverse and growing population and indicated interest in Welcoming Communities in previous years.

12. The local boards, through staff may submit an expression of interest in September 2022 to join the programme. If successful, Immigration New Zealand will assist in the first three years of the delivery of the programme, in the form of knowledge sharing, recognition of achievements through an accreditation process and funding support.

13. This will include a $50,000 funding contribution each year for three years to help develop and implement a Welcoming Plan each for participating local boards. A Welcoming Plan helps to plan and monitor activities and initiatives that generate economic, social, civic and cultural benefits for newcomers and local communities, using the Welcoming Communities standard as benchmark (refer to Attachment A: Welcoming Communities – Te waharoa ki ngā hapori, Standard for New Zealand, Dec 2017).

14. There is also provision for a one-off contribution of $9,500 towards activities once a local board becomes an Established Welcoming Community, which is the second stage of the accreditation process once the local board begins implementing the Welcoming Plan.

15. At a workshop on 9 March 2022, the local board received information on the Welcoming Communities Scoping Project and an initial assessment from staff on the alignment of Welcoming Communities with Auckland Council and Albert-Eden Local Board’s strategies, plans and work programmes.

16. The local board confirmed interest in Welcoming Communities and directed staff to move to the next stage of engagement with community stakeholders to seek their feedback on the programme.

17. At a workshop on 7 June 2022, the local board received an update from staff outlining the feedback received from regional and local stakeholders, and progress with mana whenua engagement.

18. Staff provided subsequent information via a memo outlining a proposed framework for the delivery of Welcoming Communities, should the local board be successful in their application to join the programme.

Community stakeholders’ perspectives on Welcoming Communities

19. Staff engaged with mana whenua and regional and local stakeholders through online and face-to-face meetings and also received written feedback. Staff also reviewed key strategic documents such as Kia Ora Tāmaki Makaurau, Te Ara Moana, Libraries Talanoa Strategy, Thriving Communities Ngā Hapori Momoho, Diversity and Inclusion Strategy to collate mana whenua and community input relevant to this topic.

20. The table in Attachment B summarises key points of feedback received on the potential benefits and opportunities of the Welcoming Programme for Tāmaki Makaurau Auckland, including the following:

● ensure alignment with strategies the community has already engaged with

● integrate community engagement on Welcoming Communities matters with other local board engagement as much as possible

● uphold individual iwi identity and culture

● iwi leadership

● local board leadership

● amplify the voice of newcomers

● develop understanding of Te Tiriti o Waitangi and Māori culture amongst newcomers

● acknowledge the leadership and on-going involvement of marae, Pacific and ethnic grassroot organisations and other community organisations in welcoming and/or assisting the successful settlement of newcomers

● create a more equitable and enabling system

● enhance social cohesion, belonging and participation.

21. Feedback from organisations based in the Albert-Eden Local Board area included the following:

● enable equitable access to community spaces and leases, including for people from diverse backgrounds and abilities

● provide more opportunities for intercultural awareness and learning

● identify opportunities to engage with less visible groups to connect with each other and services through activities

● promote te reo Māori and provide opportunities to learn about Māori culture.

Tātaritanga me ngā tohutohu

Analysis and advice

22. Based on the desktop review of existing policies and programmes and feedback from regional and local stakeholders, staff considered the following options:

	Option 1: status quo	Option 2: join Welcoming Communities
Opportunities	Continue to develop the work programme aligned with existing council policies and local board plans. Opportunity for the local board to adopt the Welcoming Communities standard as a guide/ practice tool to assess and improve activities from the perspective of newcomers and host communities.	Continue to develop the work programme aligned with existing Council and local board plans and policies, with additional Welcoming Communities outcomes, with increased focus on the perspective of newcomers and host communities. Embed Welcoming Communities outcomes in future Local Board plans for teams across council to consider in their programming. Recognition of the local board commitment to the wellbeing of newcomers and pro-active actions to enhance inter-cultural connections. Enhanced collaboration between local and central government as well as regional and grassroot organisations. Enhanced engagement with the local community, including newcomers. Additional resourcing for the planning and implementation of welcoming activities.
Considerations	Missed opportunity to access additional knowledge, expertise and funding resources to develop a consistent approach as Council in creating welcoming spaces.	Staff commitment to develop the Welcoming Plan with communities and the resources required to support embedding the plan. Commitment to staff resourcing and regular reporting processes to MBIE if accreditation is pursued as a next stage. Create a more joined up approach within council services and also community groups to serve new communities.
Financial implications	The Local Board may wish to allocate additional funding within existing Locally-driven Initiative (LDI) operating expenditure for existing or new welcoming activities without participating in the programme.	Expectation will be that the local board work programme will identify activities aligned with Welcoming Plan within existing or additional LDI allocations over time (part of existing initiatives or new activities). Joining the programme will provide three-year funding support towards developing and implementing the plan. Opportunity to create new collaborations, identify anchor partners, leverage local board funding and increase access to resources from Auckland Council for local groups.
Risks	Potential perception of a missed opportunity to focus on matters deemed to have deep impacts on community wellbeing and social cohesion.	Potential for a gap in funding towards implementation of the developed Welcoming Plan if clear outcomes have not been identified and earmarked within LDI. Sustainability and long-term vision of the programme including a whole of council approach need to be considered from the start.

Recommendations

23. Staff consider that the benefits of joining the welcoming communities outweigh the potential costs and risks and recommend that the Albert-Eden Local Board submit an expression of interest to join the Welcoming Communities programme.

24. Should the application be successful, it is anticipated that the programme will commence early 2023. Staff anticipate that programme resources for the first three years of the programme would be targeted to achieve the following:

· Year 1: Mobilisation, planning and piloting new opportunities

o iwi engagement

o community engagement

o drafting of the Welcoming Plan

o design and piloting of key welcoming resources, such as local orientation programmes; learning about Aotearoa New Zealand and local history, Te Tiriti o Waitangi, cultures and traditions, the roles and functions of local board, Auckland Council and Council-controlled Organisations (CCOs); local community asset maps and directories

o identifying key anchor partners

o mobilisation of funding and other resources for implementation of the Welcoming Plan within and outside of council.

· Year 2 and 3: Implementation of the Welcoming Plan and continuous improvement

o coordination, liaison, capacity and capability building support aligned with Welcoming Community standards for initiatives led by communities, iwi and urban marae

o on-going support for iwi and community engagement and relationship building

o reporting against the Welcoming Communities Standard for accreditation purposes if the local board decide to pursue.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The decision of the local board to join Welcoming Communities will not have any impact on greenhouse gas emission.

26. One objective of Welcoming Communities is to strengthen inter-cultural and community connections and build social capital. This in turn will help increase the resilience of communities in the face of potential emergency situations such as those caused by extreme weather events. This aligns with the Auckland Climate Plan’s priority: Te manahau o te iwi me ngā wāhi - Resilience of our people and places.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. Welcoming Communities aligns strongly with the Auckland Plan Outcome of Belonging and Participation and will help the planning and implementation of targeted local programmes and activities in the following key Focus Areas:

● Focus Area 1: Create safe opportunities for people to meet, connect, participate in, and enjoy community and civic life. For example, Welcoming Communities can help identify and address barriers that prevent newcomers from participating in community activities and revitalise existing programmes in community facilities.

● Focus Area 2: Provide accessible services and social and cultural infrastructure that are responsive in meeting people's evolving needs. For example, Welcoming Communities will look at whether communications are appropriate and fit for purpose, and whether the design and operation of public spaces is welcoming and inclusive for diverse cultures.

● Focus Area 3: Support and work with communities to develop the resilience to thrive in a changing world. For example, Welcoming Communities will help reflect on how newcomers are supported to develop their leadership and civic engagement, and how easy it is for newcomers and receiving communities to interact, connect and learn about each other.

● Focus Area 4: Value and provide for Te Tiriti o Waitangi/the Treaty of Waitangi as the bicultural foundation for an intercultural Auckland. Mana whenua will have a prominent role in defining the values and principles of the programme. Increasing knowledge of Te Tiriti o Waitangi and Māori values and culture amongst newcomers will be a priority.

● Focus Area 5: Recognise, value and celebrate Aucklanders' differences as a strength. For example, through welcoming events and activities that showcase and celebrate cultural diversity.

28. Welcoming Communities also aligns with the Thriving Communities Strategy 2022-2032 - Ngā Hapori Momoho. It has the potential to improve council engagement with communities and build community capacity and capability to participate, using a collaborative and empowering approach that brings together central government, council, local boards, local residents and community stakeholders. Specifically Welcoming Communities aligns with the outcomes of Whanaungatanga, Manākitanga and Kotahitanga, and Objective 4: Grow community and inter-cultural connection.

29. Staff are engaging with Auckland Council services, mana whenua representatives and community stakeholders to develop a framework for Welcoming Communities in Tāmaki-Makaurau Auckland that will deliver on local priorities identified in Welcoming Plans while building on regional level leadership and strategy and leveraging resources within and outside of Auckland Council, and in particular using the following approach:

· Te Tiriti o Waitangi principles, Kia Ora Tāmaki Makaurau outcomes and mana whenua leadership and values reflected throughout the programme

· alignment with and strengthening of initiatives already underway under Ara Moana (Pasifika Strategy) focus areas, Libraries Talanoa strategy, Thriving Communities and the Diversity and Inclusion strategy

· collaboration with community providers and funders at the regional level to support collective approaches, system improvements and learnings that empower grassroot organisations and enhance delivery of activities at the local board level.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. This report follows a series of workshops where staff introduced Welcoming Communities, sought feedback from the local board on engagement with local stakeholders, and reported on the feedback and insights collated following engagement with regional and local stakeholders, central government organisations and mana whenua.

31. Welcoming Communities aligns strongly with the Local Board Plan, in particular Outcome one: “Resilient, connected, and empowered communities who value diversity” and Outcome 2: “Neighborhoods that reflect and value our heritage and unique identity now and into the future”.

32. There are already several activities within the local board’s work programme which align strongly with Welcoming Communities outcomes. These include for example:

● activities in libraries and community centres

● youth leadership and skills development programmes

● placemaking and events such as Albert-Eden Schools Cultural Festival or Neighbours Day and the Dominion Road Moon festival which foster inter-cultural connections

● climate action programme, Eco-Neighbourhoods

● Integrated Area Plan for Albert-Eden Local Board and Puketāpapa Local Board and social cohesion and housing regeneration initiatives in collaboration with Kāinga Ora

● parks improvements and activations to increase access by diverse communities

● the migrant community conservation programme

● transport and infrastructure improvements, Local Paths Greenways Plan 2018.

33. Welcoming Communities will help enhance local board engagement with new residents in several ways:

● provide more resources to better coordinate and integrate engagement with newcomers with the Local Board Plan and other engagement processes

● enhance existing relationships and local board initiatives and as well as identify gaps and potential improvements to work programmes

● increase visibility and facilitate access to resources and information for grassroot organisations involved in welcoming activities, for example to amplify:

○ activities led by mana whenua, urban marae and Māori-led organisations

○ grassroot ethnic people and Pacific people-led engagement, leadership, and activities

○ neighbourhood level engagement, leadership, and activities, particularly in areas undergoing significant change.

● grow capability and learning opportunities for continuous improvements across all stakeholders.

34. For the Albert-Eden Local Board area, staff suggest, based on our initial assessment and community and local board feedback, that the Welcoming Communities programme may initially focus on:

● undertaking a collaborative asset mapping exercise, including with young people, identifying relevant groups and networks and initiatives already taking place and supporting the development of a local community directory

● creating an orientation programme for newcomers to the area including information such as key services, community groups, activities, and the role of the local board.

● engaging with under-represented communities and addressing barriers to equitable access to resources.

Tauākī whakaaweawe Māori

Māori impact statement

35. Welcoming Communities, as a national programme, identifies that Māori – represented by tangata whenua, mana whenua, iwi and hapū and/ or other hapori Māori – have a prominent role in Welcoming Plan activities.

36. Welcoming Communities acknowledges the important role of tangata whenua as respected leaders and key collaborators in the development and delivery of Welcoming Communities activities in Aotearoa New Zealand. Two key Māori cultural values underpin the programme. They are Whanaungatanga, the importance of relationships, and Manaakitanga, the value of extending hospitality and caring for other people

37. An outcome of the Welcoming Communities programme is that local government, tangata whenua and other community leaders work together to create, advocate for and continue to foster a welcoming and inclusive community. They lead a shared plan to increase connections between newcomers and local communities.

38. The Māori Outcomes Performance Measurement Framework - Kia Ora Tāmaki Makaurau will be utilised by staff to ensure that the approach will be relevant to the expectations and aspirations of Māori and that Council meets its obligation under the Treaty of Waitangi. In particular, Welcoming Communities has potential to influence outcomes in areas of te reo Māori development (Kia ora te Reo), Māori identity and culture (Kia ora te Ahurea) and marae development (Kia ora te Marae).

39. Staff are in the process of seeking input from mana whenua into the strategic and delivery framework for the programme if it is rolled out in Tāmaki Makaurau. So far, staff have progressed discussions with Te Kawerau a Maki, and through the Parks and Recreation Mana Whenua Forum (South/East/Central): Ngāti Whanaunga, Ngāti Maru and Ngāti Paoa. The following feedback has been received:

● Ngāti Whanaunga and Te Kawerau a Maki expressed an interest in being involved in shaping the programme at a regional and local level

● Te Kawerau a Maki suggested that the programme consider the engagement of tamariki and rangatahi in welcoming activities and rangatahi representation in any steering/advisory group

● Ngāti Whanaunga noted that initiatives such as Te Ara Kotui exist to support iwi engagement with the Southern local boards

● Ngāti Maru suggested that feedback on the strategic framework for the programme be elevated to the Mana Whenua Kaitiaki Forum

● Ngāti Paoa questioned whether the programme would benefit mana whenua and expressed concern that it may dilute the expression of individual iwi’s culture and identity

● Iwi expressed interest in finding out more about how the programme engaged with iwi in other councils and questioned if this programme enabled authentic engagement by individual iwi and aligned with the Crown’s obligations under Te Tiriti o Waitangi.

40. Mana whenua engagement is on-going. These early discussions have highlighted the need for the programme to enable genuine engagement with individual iwi and support for individual iwi’s expression of culture and identity through welcoming activities. Staff are considering options for the process and resourcing of an enhanced iwi engagement.

41. The feedback received through this project also highlights that Welcoming Communities offers a unique opportunity to create a consistent approach across local boards to increase knowledge and understanding to New Zealand history, Te Tiriti o Waitangi and Māori culture amongst newcomers.

Ngā ritenga ā-pūtea

Financial implications

42. Once the local boards are selected to join Welcoming Communities, the Ministry for Business, Industry and Employment will contribute $50,000 per annum per expression of interest for three years towards the development and implementation of a Welcoming Plan.

43. Within the 2022/2023 financial year, there is no expectation that the local board will allocate funding to new activities as the focus for the programme will be on community engagement, mobilisation and planning of activities.

44. Once a Welcoming Plan is finalised, i.e., from mid-2023/2024, and in 2025, the local board may choose to invest in new activities or change activities in their work programme, within their LDI budget. The programme will assist communities to also mobilise funding support from alternative funding sources such as Foundation North, Ministry for Ethnic Communities, Ministry for Pacific People or Department of Internal Affairs, and are currently engaging with these organisations on potential collaborations.

45. Any additional resourcing sought for new activities will be presented to the local board following usual work programming processes from the 2023/2024 financial year and beyond.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. This report has described potential risks arising from a decision of the local board to join Welcoming Communities. Should the local board application be successful, staff will engage with the local board to ensure that these risks are appropriately mitigated.

47. There is a risk that the local board’s application to join the programme is declined. Staff are working closely with Immigration New Zealand staff to ensure the approach and the information provided meet common expectations and that this risk is minimised.

Ngā koringa ā-muri

Next steps

48. Staff will draft an expression of interest and seek the Chair’s endorsement by the end September 2022.

49. If the local board is successful in their application, staff will provide an update towards the end of December 2022 and present a proposed work plan for delivery at a future workshop.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Welcoming Communities - Te waharoa ki ngā hapori	107
b ⇩	Welcoming Communities Insights	135

Ngā kaihaina

Signatories

Author

Nici Painter - Senior Advisor

Authorisers

Mirla Edmundson - General Manager Connected Communities

Nina Siers - Local Area Manager

Albert-Eden Local Board

16 August 2022

Iwi and Community stakeholders’ perspectives on Welcoming Communities

March-June 2022

For more information, please contact Claire Liousse, Connected Communities, Claire.liousse@aucklandcouncil.govt.nz, 021951749

1. Staff engaged with regional and local stakeholders though online and face-to-face meetings, as well as written feedback. Staff also reviewed key strategic documents that have received mana whenua and community input relevant to this topic.

2. The following table summarises key points from the feedback received on the potential benefits and opportunities of the Welcoming Programme for Tāmaki Makaurau Auckland.

Theme	Summary of feedback
Strategic Alignment and community engagement	b) The programme should be guided by key strategic documents that communities have contributed to such as IMSB Schedule of Issues of Significance, Thriving Communities, and internal policies such as Kia Ora Tāmaki Makaurau, Ara Moana – Pasifika Strategy, Diversity and Inclusion Strategy. A recurring comment amongst community stakeholders was: “no need for another strategy or framework, more resources for grassroot action”. c) Wherever possible, local board engagement with iwi and communities on Welcoming Communities outcomes should be integrated into other strategic engagement such as local board plan engagement, spatial plan/area plan engagement and joint Kainga Ora/Local Board engagement at a local level. d) “Keep the goals tight, the ways to reach them loose”: communities don’t interact within local board boundaries, so the programme needs to enable engagement and activities across multiple local boards. e)
Mana whenua leadership	f) Mana whenua are partners under Te Tiriti o Waitangi and exercise rangatiratanga in Tāmaki Makaurau. “Iwi are integral to any Welcoming Communities future programme in Auckland and need to be fully resourced”^{^[1]}. g) Mana whenua engagement is on-going. Early discussions have highlighted the need for the programme to enable genuine engagement with individual iwi and support for individual iwi’s expression of culture and identity through welcoming activities.
Local board leadership	h) Joining Welcoming Communities would - send a positive message that local boards are taking responsibility for create welcoming and inclusive environments for newcomers - create a pathway for a successful relationship and common understanding between local boards and their new local residents ‘so that they can work together to bring a harmonious community and civil society’.
Voice of newcomers	i) Welcoming Communities will provide more opportunities for: - newcomers to be involved in decision making - local boards to meet with and hear the authentic voice of their local residents and new settlers for their strategic plan - service delivery models to better meet the local community’s needs - build confidence for the resettled community to be able to engage with Council, its services and democratic process.
Developing understanding of Te Tiriti and Māori culture	j) Mana whenua identity and Māori culture are Auckland’s point of difference in the world – they advance wellbeing and prosperity for Māori and benefit all Aucklanders (Kia ora te Ahurea). “It is important to the future of Tāmaki Makaurau that all Aucklanders understand and can confidently engage with Māori culture. For recent migrants, learning about their new home includes learning about New Zealand's history, the role of the Treaty and traditions”^{^[2]}. k) A recurring comment amongst community stakeholders was the importance of learning about Te Tiriti o Waitangi and Māori culture.
Leadership of marae and grassroot organisations	l) Marae have a leadership role to manaaki and foster whanaungatanga for Māori and the wider community, this requires appropriate resource and support (Kia ora te Marae). m) Welcoming Communities should strengthen and empower existing organisations working in this space (e.g. Pacific churches, ethnic groups): “alignment and sophistication rather than creating something new”. Some groups aspire to having a greater role with welcoming, orientation and support to people of similar background, but lack resources. n) Concern about new initiatives under Welcoming Communities increasing competition for funding for existing community groups working in this space o) Opportunity to bring the Council closer to organisations who provide the services to the migrants and the community p) Welcoming Communities should address gaps, e.g. - empower, build capabilities of smaller, less visible ethnic and Pacific Islands groups - leverage off community hubs, develop a neighbourhood focus for activities - Support ways for grassroot groups to identify and reach newcomers
A more equitable and enabling system	q) Opportunities to address areas of inequities and systemic obstacles to successful settlement outcomes for newcomers, e.g.: - language barriers and social-cultural practices - access to information and services that enhance mana and wellbeing, where people feel safe and free from any form of discrimination - active participation in community and civic activities - under-employment of new migrant; linkages between skills, employment needs and labour markets in different areas; meaningful employment with local businesses - systemic racism - cultural awareness and inclusion amongst employers and community organisations recruiting volunteers - consider specific needs and representation of children, young people, older people and disabled people who are new to a community. For community services providers and funders, opportunities for: - enhanced on-the-ground cooperation - supporting local boards to implement programmes/activities that benefit their community better - making the system and connections work better - creating a collective of providers - co-funding of programmes - learning from each other and from other councils
Belonging and participation	A variety of words and concepts were used by stakeholders to illustrate social benefits for newcomers and communities, such as: ‘stronger community connections’, ‘social cohesion’, ‘pride for community’, ‘sense of belonging’, ‘inclusive local community environment with harmony’, ‘good rapport (good neighbourhood) within the local community’, ‘feeling able to participate in community and local events’, ‘smooth integration to the host community’, ‘get to know the local community faster and better’, ‘emotional benefit’, ‘social stability’, ‘harmonious community and civil society’

3. All organisations that responded expressed a desire to be involved in the programme. For grassroot organisations, the resourcing of activities can be a potential barrier, due to limited funds. For example, orientation services are considered useful but can only be delivered by some in a volunteer capacity when resources permit.

Albert-Eden Local Board

16 August 2022

Approval for an extension of an existing road name to a new public road at Alamein Terrace, Mt Albert

File No.: CP2022/10050

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Albert-Eden Local Board to extend an existing road name to a public road, being a road to vest in Auckland Council, created by way of a subdivision development (Owairaka Development, Stage 3) at Alamein Terrace, Mt Albert.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3. On behalf of the developer and applicant, Kāinga Ora - Homes and Communities, Kāinga Ora - Homes and Communities has proposed the name extension presented below for consideration by the Local Board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Given that the proposal is for the extension of an existing road name to a new public road, mana whenua was not consulted in this instance.

5. The proposed name to be extended to the new public road at Alamein Terrace is:

Alamein Terrace

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approves the extension of the road name Alamein Terrace for the new public road created by way of subdivision at Alamein Terrace, Mt Albert, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90101372 and resource consent reference SUB60380969).

Horopaki

Context

6. Resource consent reference SUB60380969 was issued in October 2021 for the construction of a new extent of road (Lot 440, Road to Vest in Auckland Council) and subdivision around the proposed road.

7. Site and location plans of the development can be found in Attachment A and B.

8. In accordance with the Standards, any road including private ways, Commonly Owned Access Lots (COALs), and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, the new public road requires a road name because it serves more than five lots. This can be seen in Attachment B, where the road that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The existing road name complements the existing local theme.

Proposed name to be extended	Justification (as described by applicant)
Alamein Terrace	Road required to be named as an extension of the existing Alamein Terrace.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that the proposed name extension is acceptable for use at this location.

15. Road Type: ‘Terrace’ is an acceptable road type for the new public road, suiting the form and layout of the road.

16. Consultation: Given that the proposal is for the extension of an existing road name to a new public road, community groups and mana whenua were not consulted in this instance. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. Given that the proposal is for the extension of an existing road name to a new public road, Mana Whenua were not consulted with in this instance.

22. This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

23. The road naming process does not raise any financial implications for the Council.

24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks to Council as road naming is a routine part of the subdivision development process.

Ngā koringa ā-muri

Next steps

26. Approved road names are notified to LINZ which records them on its New Zealand-wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Location map of Alamein Terrace	143
b ⇩	Scheme Plan for Alamein Terrace	145

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Nina Siers - Local Area Manager

Albert-Eden Local Board

16 August 2022

Auckland Council’s Quarterly Performance Report: Albert-Eden Local Board for quarter four 2021/2022

File No.: CP2022/11638

Te take mō te pūrongo

Purpose of the report

1. To provide the Albert-Eden Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2022 and the overall performance for the financial year against the approved 2021/2022 local board work programmes.

Whakarāpopototanga matua

Executive summary

Te take mō te pūrongo

Purpose of the report

2. To provide the Albert-Eden Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2022 and the overall performance for the financial year against the approved 2021/2022 local board work programmes.

Whakarāpopototanga matua

Executive summary

3. This report provides an integrated view of performance for the Albert-Eden Local Board and includes financial performance and delivery against work programmes for the 2021/2022 financial year. The work programme is produced annually and aligns with Albert-Eden Local Board Plan outcomes.

4. Thirty-six activities within the agreed work programmes were delivered. Eighteen activities were undelivered, cancelled, put on hold or deferred and seventy-three projects remain in progress.

5. Key activity achievements from the 2021/2022 work programme include:

· Two renewal projects have been delivered.

· Three park services assessment projects were delivered.

· Twelve community projects were completed including supporting neighbours activities, promoting diverse participation in the community, local Māori aspirations and town centre activation and business association support.

6. Key activities not delivered / not progressed as expected include:

· Two community leases have been deferred.

· Te Kete Rukuruku tranche one (ID 824) has been deferred. This project is expected to be delivered during financial year 2022/2023.

7. The following events have been cancelled due to COVID-19 restrictions:

· Award ceremonies Albert-Eden (ID 93)

· LB event - Carols at Potters Park Christmas event (ID 96)

· Movies in Parks Albert-Eden (ID 97)

· Event partnership fund Albert-Eden (ID 94).

8. Qualifying budgets of unfinished activities will be carried forward into 2022/2023 work programmes.

9. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on 29 August 2022.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) receive the performance report for quarter four ending 30 June 2022.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on 29 August 2022.

Horopaki

Context

10. The Albert-Eden Local Board has an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services.

· Plans and Places.

11. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

Description automatically generated

COVID-19 restrictions

12. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August to 2 December 2021, when all of New Zealand moved to the COVID-19 Protection Framework, also known as the traffic lights. Auckland went into traffic light red, moving to traffic light orange on 30 December 2021.

13. Auckland Council regional and community facilities were closed in Level 3 and 4. Restrictions were slightly eased in Level 3, Step 2 and from mid-November 2021 libraries and the majority of arts and community centres were reopened. Pools and leisure centres were able to reopen from 3 December 2021 when New Zealand moved to the COVID-19 Protection Framework.

14. From 30 December 2022 until 13 April 2022, Auckland was in the red traffic light setting under the COVID-19 Protection Framework, which impacted council and community-delivered event planning and programming. From 13 April 2022 Auckland has been in the orange traffic light setting.

15. COVID-19 has also had an impact on the supply chain for capital projects materials causing delays.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

16. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

Chart, pie chart

Description automatically generated

17. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Chart, waterfall chart

Description automatically generated

Key activity achievements from the 2021/2022 work programme

18. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

19. The following renewal projects have been completed:

· Eric Armishaw Park - renew - paving and fencing (ID 15400).

· Electrical switchboards - renew - community buildings and community centres -Albert Eden (ID 30020)

20. The following park services assessment were completed:

· Windmill Reserve service assessment (ID 1773)

· Fitness Provision Assessment (ID 1216)

· Improved dog access information for parks and reserves (ID 1215)

21. Five active recreation projects were completed:

· Mt Albert Leisure Centre Operations (ID 28)

· Mt Albert Aquatic Centre: Operations (ID 29)

· Active play programme (ID 605)

· Learn to swim programme FY22 (ID 1722)

· Carry over for completion: Sport and Rec Facility Plan (ID 3104)

22. Twelve community projects were completed:

· Neighbours Day Grants (ID 101)

· Diverse Participation: Increase diverse community participation programming (ID 81)

· Local Māori aspirations (ID 85)

· Thriving town centre local placemaking (ID 80)

· Build Capacity: Network and community connection coordinator (ID 78)

· Apply the empowered communities approach – connecting communities Albert-Eden (ID 84)

· Diverse Participation: Community connection in new housing areas (ID 79)

· Placemaking: Community-led placemaking in community gardens (ID 83)

· Enabling shared use of space (ID 89)

· Access to community places Albert-Eden (ID 86)

· Activation of community places Albert-Eden (ID 88)

· Service improvement - Epsom Community Centre (ID 100)

23. The following leases were completed:

· 427 Sandringham Rd Sandringham (ID 891)

· 99 Richardson Rd Owairaka (ID 899)

· Pascoe Quarry - 99 Gillies Avenue Epsom (ID 897)

24. Two events projects were delivered, despite COVID-19 interruptions:

· Citizenship ceremonies Albert-Eden (ID 90)

· Anzac services Albert-Eden (ID 91)

Overview of work programme performance

Customer and Community Services work programme

25. In the Customer and Community Services work programme, there are:

· Thirty-four activities completed (green)

· Fifty-six multi-year projects in progress (green)

· Nine projects in progress (amber)

26. Activities with significant impact are discussed below:

Table 3: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
AE: Te Kete Rukuruku tranche one carried forward (ID 824)	Grey	Deferred	There was no progress on the discussions with iwi to find a way forward with naming in this local board area.
Award ceremonies Albert-Eden (ID 93)	Grey	Cancelled	Funds allocated to this event were proposed to be carried forward to 2022/2023 to cover the delivery of the Volunteers Awards.
LB event - Carols at Potters Park Christmas event (ID 96)	Grey	Cancelled	The event was cancelled due to COVID-19.
Movies in Parks Albert-Eden (ID 97)	Grey	Cancelled	Both Movies in Parks events were cancelled due to COVID-19. The budget underspent was reallocated to Sport and Active Recreation Facilities Plan Implementation and Community grants (ID98) as per the Albert-Eden Local Board Work Programme Reallocations 2021/2022 report (April 2022).
Local civic events Albert-Eden (ID 92	Grey	Deferred	No activity occurred as the Coyle Park Basketball court opening has been postponed to 2022/2023 due to delays in the completion of the project. Funds allocated to this event were proposed to be carried forward to 2022/2023.
Event funding agreements (ID 1763)	Grey	Deferred	YMCA were advised by staff to refund unspent funding. Bookings of venue and park have been made for future events 2023, 2024 & 2025.
Lease: Fowlds Park, 1 Rocky Nook Avenue, Mt Albert (ID 1731)	Grey	Deferred	Deferred Lease process until proposed alterations to the building have been completed.
Lease: Mt Albert War Memorial Reserve/Rocket Park (Mt Albert Seniors Bulding) (ID 1756)	Grey	Deferred	EOI on hold until renewal maintenance is completed on building.
LDI - minor upgrades - community facilities (ID 17736)	Amber	On hold	Detailed design completed. Both resource and building consents approved. Project to commence in financial year 2022/2023.
Marivare Reserve -– improvements (20571)	Amber	On hold	Resource consent has been granted for the works. A review of the price submitted for the lighting of the archway by the main contractor to be undertaken. Funding for this work has been deferred to financial year 2022/2023.
Sandringham heritage toilet - renew - exterior and interior (ID 20667)	Amber	On hold	Funding for this project is programmed for financial year 2025/2026.
Ferndale Community House - renew - heritage asset (ID 24014)	Amber	On hold	Project is due to commence in financial year 2022/2023.
Fowlds Park Action Plan - renew - pedestrian safety and signage (ID 16654)	Amber	On hold	This project is due to commence in financial year 2023/2024.
Morvern Reserve Concept Plan - progress delivery (ID 20586)	Amber	On hold	Project on hold as budget has been deferred to financial year 2023/2024.
Open space parks - improve accessibility. Albert-Eden (ID 20389)	Amber	On hold	Accessibility works at the Mt Albert War Memorial Park carpark have been completed as part of the carpark renewal project. Scoping of the remaining accessibility budget with the local board in financial year 2025/2026.
Open space play - renew - play equipment FY2023-2024 - Albert Eden (ID 27953)	Amber	On hold	Works due to commence in financial year 2022/2023.
Event partnership fund Albert-Eden (ID 94)	Red	Not delivered	The Crave Cafe Street Party, Brazilian Day and Big Gay Out events were not delivered because of Covid-19 restrictions. The budget underspent was reallocated to Sport and Active Recreation Facilities Plan Implementation and Community grants (ID98) as per the Albert-Eden Local Board Work Programme Reallocations 2021/2022 report (April 2022).

Infrastructure and Environmental Services work programme

27. In the Infrastructure and Environmental Services work programme, there is one activity that was completed by the end of the year (green), six activities in progress (green) and two activities that are in progress but are delayed (amber).

28. Drains for Rain (ID 3125) – this carried forward project has been completed into the final two schools in May 2022. The scope of the project has been delivered. The stencil projects with the schools are expected to happen in financial year 2022/2023.

29. These following projects have been delayed but are expected to be completed quarter one of financial year 2022/2023:

· Climate Action Programme Albert-Eden (ID 620) has been delayed due to COVID-19 impacting staff and community capacity for engagement. The plan is expected to be completed and presented to the local board for adoption in September 2022.

· Chamberlain Park Golf Course Environmental Restoration Plan. To be workshopped with the board in August 2022 and presented to the local board for adoption in September 2022.

30. These following multiyear projects are progressing well despite delays caused by COVID-19:

· Te Auaunga / Oakley Creek pest plant control buffer programme (ID 608)

· Urban Ark Strategic Plan implementation Albert-Eden (ID 611)

· Maungakiekie Songbird Albert-Eden (ID 616)

· EcoNeighbourhoods Albert-Eden (ID 625)

· Bike Hub Implementation (Tumeke Cycle Space) (ID 626)

· Waitītiko / Meola Creek Restoration Albert-Eden (ID 628).

Plans and Places work programme

31. In the Plans and Places work programme, there was one activity that completed by the end of the year (green) and one activity in progress, to be completed in quarter one of the 2022/2023 financial year (green).

32. Heritage workshops and events (3131) has been completed and the remaining budget has been used for editing and printing costs for a new publication: ‘Researching the history of your house in Tāmaki Makaurau / Auckland’ by Marguerite Hill. Copies of the report have been provided to libraries, community centres, local board office and local board members. It is also available online.

33. Integrated Area Plan for parts of Albert Eden and Puketāpapa (1511) has been progressing well, working in conjunction with the Puketāpapa Local Board and mana whenua representatives. The plan was adopted both local boards in July 2022.

Deferred activities

34. The Lead Financial Advisors are identifying projects from the local board’s 2021/2022 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

36. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· EcoNeighbourhoods (ID 625). An EcoNeighbourhood comprises groups of six or more neighbours from different households within the local board area, with the objective of adopting sustainable, low carbon practices and increasing resilience within their homes, lifestyles and neighbourhoods.

· Bike Hub Implementation (ID 626). This project will continue to support the operations of the Tumeke Cycle Space Bike Hub established at Gribblehirst Park in 2018/2019.

· Placemaking: Community-led placemaking in community gardens (ID 83). A community organisation co-ordinates a network of community gardens, connects with eco-neighbourhoods, low carbon initiatives and ecological restoration projects, responds to new garden initiatives and provides seed funding to the network to share materials and expertise.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. This report informs the Albert-Eden Local Board of the performance for quarter four ending 30 June 2022 and the performance for the 2021/2022 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

39. The local board’s work programme contains a number of projects which provide direct outcomes for Māori, such as:

· Local Māori Aspirations (ID 85). Increased connection with mana whenua and mataawaka highlights opportunities for collaboration on projects and programmes of interest and benefit to local Māori. This completed project has provided funding to support the Music Association of Auckland to develop a Matariki music concert as well as funding artists from Ngāti Whātua o Ōrākei to design flags to celebrate Matariki (those flags will be reused in future years).

· Whakatipu i te reo Māori - we grow the Māori language (ID 1288). Champion and embed te reo Māori in everyday communication. Celebrate and promote Te Ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori. Seek opportunities to engage with local iwi and mana whenua to collaborate on initiatives.

40. The local board through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

· Fostering and building strong relationships with mana whenua and mataawaka by ensuing their views are considered prior to making decisions on local projects.

· Embedding mana whenua customary practices within the development of local projects (for example, blessings at sod-turnings).

Ngā ritenga ā-pūtea

Financial implications

41. This report is provided to enable the Albert-Eden Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programmes. There are no financial implications associated with this report.

Financial Performance

42. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on 29 August 2022. Due to these obligations the financial performance attached to this report is excluded from the public.

43. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

45. Work programmes for 2022/2023 were approved at the board’s business meeting in June 2022.

46. Deferral of budgets of unfinished activities will be added into 2022/2023 work programmes by quarter one reporting

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board - 1 April to 30 June 2022 Work Programme Update	157
b ⇩	Albert-Eden Local Board - Operating Performance Financial Summary - CONFIDENTIAL - Confidential

Ngā kaihaina

Signatories

Author	Canela Ferrara - Local Board Advisor
Authoriser	Nina Siers - Local Area Manager

Albert-Eden Local Board

16 August 2022

Local Board Government Electoral Legislation Bill

File No.: CP2022/11893

Te take mō te pūrongo

Purpose of the report

1. To provide feedback to the Governing Body for when it considers an Auckland Council submission on the Local Government Electoral Legislation Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Bill is an omnibus bill in that it amends several statutes. It:

· removes the restriction of 20 councillors on the Governing Body

· provides a revised process for establishing Māori wards

· allows minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries

· provides a dedicated process for the reorganisation of local boards

· provides more flexibility for lodging candidate nominations (eg electronic nominations)

· provides more detail around resolving ties and conducting recounts

3. The provisions that relate to Auckland Council are in response to submissions the council has made previously. Staff recommend general support for the provisions relating to the number of councillors on the Governing Body, the alignment of boundaries and a separate process for the reorganisation of local boards (as in the proposed Schedule 3A).

4. The process for establishing Māori wards arises out of feedback from consultation on a discussion document. The proposed provisions generally align with the feedback provided by Auckland Council on the discussion document. Some local boards at that time raised the issue of Māori representation on local boards. That has not been addressed in the proposed provisions.

5. Staff recommend support for the provisions relating to candidate nominations, tied votes and recounts.

6. The Bill is attached as Attachment A. There is an explanatory note at the front of the Bill. There is additional information, including Cabinet papers and submissions on the previous discussion document, on the Department of Internal Affairs website: https://www.dia.govt.nz/maori-wards

7. Attachment B contains a comparison of proposed provisions for the reorganisation of local boards in Schedule 3A with the current provisions in Schedule 3.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) consider its feedback on the Local Government Electoral Legislation Bill.

Horopaki

Context

8. The Bill was introduced on 26 July 2022. It has had its first reading and has been referred to the Governance and Administration Committee. Submissions to the committee close on 14 September 2022.

9. The Bill is an omnibus bill and amends three statutes.

10. It amends the Local Government (Auckland Council) Act 2009 to remove the set number of councillors on the governing body for Auckland Council. Like every other council, the number of councillors on the governing body will be able to be reviewed to be between 5 and 29 total councillors. Auckland Council has been requesting this since 2015.

11. It amends the Local Electoral Act 2001 to:

a) provide a revised process for establishing Māori wards

b) allow minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries, to be included in the council’s proposal when it conducts its review of representation arrangements

c) provide more flexibility for lodging candidate nominations (eg electronic nominations)

d) provide more detail around resolving ties and conducting recounts.

12. It amends the Local Government Act 2002 to include a new Schedule 3A. The current schedule 3 deals with the reorganisation of councils (establishment, abolishment, amalgamation) and any reorganisation of local boards would currently have to be conducted under those provisions. The proposed schedule 3A provides a process specifically for unitary authorities which have local boards.

13. The Governing Body will consider a submission from Auckland Council at its meeting on 25 August 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Government Auckland Council Act 2009

14. The amendment to the Local Government Auckland Council Act 2009 to remove the restriction on the number of councillors on the governing body has been requested previously by the council. It will allow the council to review the total number of members when it conducts a representation review for the 2025 elections.

15. Every other council in New Zealand is able to review the number of councillors between a minimum of 5 and maximum of 29. In reviewing the number of councillors, Auckland Council will be able to consider Auckland’s growing population. It will also take into account that the number of members elected from Māori wards is proportional to the total number of councillors.

16. Staff propose that the Auckland Council supports this provision in line with its previous submissions.

Local Electoral Act 2001 – Māori wards

17. The proposed process for establishing Māori wards has two-steps:

a) A council decides whether it should have Māori representation

b) If a council resolves to have Māori representation, then it must provide for Māori wards when it conducts its representation review.

18. The Bill requires a council to consider Māori representation at the following times:

a) If the council did not have Māori wards for the previous two elections, it must consider Māori representation for the next election

b) If the council did have Māori wards for the previous two elections, then it may consider Māori representation for the next election.

19. Before a council decides whether to have Māori representation it must engage with Māori and other communities of interest and take their views into account.

20. The decision on whether to have Māori representation must be made by 20 December two years prior to an election. The review of representation arrangements takes place in the year prior to an election year, following the decision on Māori representation.

21. Auckland Council’s submission on the discussion document that preceded the bill reflected the position of the Governing Body that Māori representation in local government should be modelled on Māori representation in Parliament. The Parliamentary Māori electorate provisions are contained in legislation – the Electoral Act 1993. Any legislation, before it is made, must provide for public consultation through a select committee. Once enacted, legislation remains in place until Parliament chooses to review it.

22. The proposed process requires councils to consider Māori representation if they do not already have it, including engagement with Māori and the community. There is no requirement on councils to resolve to have Māori representation. However, if a council has Māori representation then it is not required to reconsider Māori representation though it may if it chooses. Staff consider that the proposed process is in line with the previous position of the Governing Body and recommend support for the process.

23. Staff propose that Auckland Council supports these provisions.

24. Some local boards, in their feedback on the previous discussion document, advocated for Māori representation on local boards (the local board equivalent to a Māori ward would be a Māori subdivision). The Bill does not address this. Although possibly out of scope of the current proposals, local boards who feel strongly about Māori representation on local boards might consider advocating for this.

Local Electoral Act 2001 – minor changes to local board boundaries as part of a representation review

25. When a council establishes wards one of the principles it must observe is fair representation. This principle requires that each councillor represents the same number of people as the average across the whole of Auckland, within a 10 per cent margin. The Local Government Commission may approve exceptions to this requirement based on maintaining communities of interest. However, when ward boundaries have to change to meet the fair representation requirement, they get out of alignment with local board boundaries.

26. The Governing Body, at its meeting on 30 July 2015, aware of the potential for such misalignments to occur, resolved to:

“seek legislative change that provides the Local Government Commission the power to determine a change to a local board boundary where the key purpose is to achieve alignment with a ward boundary that is changed as a result of a review of representation; provided that either the change is minor or, if not minor, the change:

(i) ensures effective representation of communities of interest within both the local board area and the ward, and

(ii) is supported by the affected local boards, and

(iii) was publicly notified as part of the representation review.”

(GB/2015/1)

27. The advice received back at the time was that the Minister declined to take this forward. The Bill picks this issue up again but in a slightly different way.

28. Presently the boundaries of local boards can only be altered through a reorganisation process. This is a resource intensive process which means it is unlikely to be used to make minor changes to local board boundaries.

29. The Bill provides that a unitary authority, when it proposes its representation arrangements, is able to include proposals for adjusted local board boundaries in order to maintain alignment with ward boundaries where these are minor. The extent of permissible adjustment will be defined in regulations in terms of the maximum population transfer permitted. Staff expect this quantity to be low.

30. Such changes would need to result in boundaries that enable democratic local decision making by, and on behalf of, communities of interest throughout the district and enable equitable provision to be made for the current and future well-being of all communities of interest within the affected area. They would also, so far as practical, coincide with ward boundaries.

31. Staff consider that this provision will most likely be rarely used but support its inclusion as an option available to the council when it conducts its review of representation arrangements. The provisions in the Bill mean that any proposal to change local board boundaries will be included in the council’s initial proposal. The Governing Body has, in the past, consulted with local boards on any matters it includes in the council’s initial proposal that affect local boards. Following public notification of the initial proposal, the public and local boards can make submissions and the Governing Body then decides the council’s final proposal which is publicly notified for objections and appeals. The Local Government Commission determines any objections and appeals. There is therefore ample opportunity for consideration of a proposal to change local board boundaries to align with ward boundaries, with local boards and the public able to make their views known.

32. There are operational costs associated with changes to local board boundaries and these would need to be considered as part of any change to local board boundaries. For example, records on council’s property database include a local board field. A change to a local board’s boundaries would require changes to affected property records.

33. Staff propose that the Auckland Council supports these provisions.

Local Electoral Act 2001 – ties and recounts

34. The Bill provides that rather than resolving a tie by lot, a judicial recount is held. A council cannot be sworn in until recounts are resolved, but an urgent meeting may be held if necessary.

35. Staff propose that the Auckland Council supports this provision.

Local Electoral Act 2001 – candidate nominations

36. The Bill provides for candidates to submit nominations in a manner approved by the Electoral Officer (such as electronically).

37. Staff propose that the Auckland Council supports this provision.

Local Government Act 2002 – Schedule 3A - Establishment or reorganisation of local board areas in unitary authority districts

38. Currently any reorganisation of local boards would have to be carried out under the provisions relating to reorganisation of local authorities (Schedule 3 of the Local Government Act 2022). Because of this, these provisions are cumbersome when used solely to address local board numbers and boundaries within a single unitary authority. For example, they provide for dealing with assets and for transition committees, which are not relevant to local board reorganisation.

39. The Bill proposes a new Schedule 3A as a replacement for Schedule 3 when being used to addressing local board numbers and boundaries within a single unitary authority. It retains the two alternative processes for determining a reorganisation plan, but removes unnecessary requirements:

a) The Local Government Commission conducts an investigation, on receipt of a re-organisation initiative or a request for an investigation, and, as a result, adopts a re-organisation plan

b) A unitary authority adopts a re-organisation plan which the Local Government Commission must approve if the requirements in the Bill are met.

40. Attachment B contains a table comparing the current process under Schedule 3 with the proposed process under Schedule 3A. This shows the process the council would use for a reorganisation of local boards without a legislation change compared to the process with the legislation change.

41. The following describes the key elements of the process in Schedule 3A.

First process

42. Under the first process, a unitary authority or group of 10 per cent or more of electors (of the affected area), or the Minister, may submit a reorganisation initiative or request for an investigation. Before making a decision on whether to investigate the Commission must consult the unitary authority and any affected local board. If the Commission decide to investigate, it must adopt a process. The process must include consultation.

43. The Commission must take into account how best to achieve all of the following objectives:

a) enabling democratic decision making by, and on behalf of, communities within the local board area

b) better enabling the purpose of local government to be given effect to within the local board area

c) efficiencies and cost savings

d) assurance that a local board has the resources necessary to enable it to effectively perform or exercise its responsibilities, duties, and powers in respect of any local board area established or change

e) effective responses to the opportunities, needs, and circumstances of the affected areas

f) better alignment of local board areas with communities of interest

g) enhanced effectiveness of decision making for non-regulatory activities of a unitary authority

h) enhanced ability of local government to meet the changing needs of communities for governance and services into the future

i) effective provision for any co-governance and co-management arrangements that are established by legislation (including Treaty of Waitangi claim settlement legislation) and that are between local authorities and iwi or Māori organisations.

44. The Commission may then adopt a reorganisation plan. In deciding whether to adopt a reorganisation plan the Commission must have regard for:

a) the scale of the potential benefits of the proposed changes in terms of the objectives set out in the previous paragraph and the likelihood of those benefits being realised

b) the financial, disruption, and opportunity costs of implementing the proposed changes at the proposed time

c) the risks and consequences of not implementing the proposed changes at the proposed time

d) existing communities of interest and the extent to which the proposed changes will maintain linkages between communities (including iwi and hapū) and sites and resources of significance to them

e) the degree and distribution of demonstrable public support for the proposed changes within communities in the affected area

f) the degree and distribution of any public opposition to the proposed changes within communities in the affected area.

45. A reorganisation plan specifies:

a) the name of the district of the unitary authority

b) the number and names of local board areas within the district

c) the boundaries of—

(i) each local board area

(ii) electoral subdivisions, if any, of each local board area

d) the number of elected members of the local board for each local board area and, if a local board area is subdivided for electoral purposes, the number of members to be elected by the electors of each subdivision

e) whether each local board may include members appointed by the governing body of the unitary authority

f) for each local board, whether the chairperson of the local board is to be—

(i) elected by the members of the local board from among themselves using one of the systems of voting set out in the Local Government Act 2002; or

(ii) directly elected to that office by the electors of the local board area.

46. The provision in e) is relevant to local boards established under the Local Government Act 2002 and does not apply to Auckland Council local boards (Auckland Council local boards are established under the Local Government (Auckland Council) Act 2009). It allows a unitary authority to appoint ward councillors to local boards.

47. The provision in f) is also relevant to local boards established under the Local Government Act 2002 and not Auckland Council local boards.

Second process

48. The second process is termed a unitary authority-led reorganisation application. A unitary authority may adopt a reorganisation plan as if it were the Commission and then submit it to the Commission for approval.

49. Before submitting a unitary authority-led reorganisation application, the unitary authority must consider any views and preferences expressed by any local boards that would be affected by the reorganisation plan.

50. The reorganisation plan must be accompanied by—

a) a statement that

· explains how the plan will achieve the objectives (as set out above for an investigation by the Commission)

· provides a balanced assessment of the reorganisation plan and outlines the advantages and disadvantages of the plan.

b) a report from the affected unitary authority, adopted by that unitary authority, that records—

(i) unconditional support for the plan from the governing body of the unitary authority

(ii) any views and preferences expressed by any local boards that would be affected by the reorganisation plan

(iii) the public consultation undertaken by the unitary authority

(iv) the themes and outcomes of that consultation.

51. The Local Government Commission must not approve the reorganisation plan if:

a) the reorganisation plan is not accompanied by the required documentation; or

b) the Commission considers, on reasonable grounds, that—

(i) the provisions for adopting reorganisation plans, their notification and content, were not complied with; or

(ii) the unitary authority has not complied with the requirement to consider the views of affected local boards; or

(iii) the plan does not have the support of affected communities.

Submission

52. Staff consider the council should support a streamlined process defined for the reorganisation of local boards within a single unitary authority. The proposed process maintains the essence of the current process but provides a process that is more fit for purpose for local boards and requires a unitary authority to consider the views and preferences of affected local boards.

53. There has been longstanding provision for reorganising community boards as part of the review of representation arrangements conducted by a territorial authority. Community boards may be established and disestablished as a part of such a representation review. An option might be to deal with the reorganisation of local boards through a representation review similarly to community boards. Staff consider that this would not be appropriate. Local boards are a part of the shared decision-making governance of Auckland Council and not just a means of increasing representation at the community level. It is more appropriate for the reorganisation of local boards to be dealt with as if they were local authorities rather than as if they were community boards but the processes for reorganisation should be simpler than those for local authorities – as being proposed in Schedule 3A.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. The proposals being considered in this report are neutral in terms of impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The outcome of a change in representation arrangements or the organisation of local boards would have implications for the group. However, the proposed legislative change is about the process for deciding the outcomes and not about the outcomes themselves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The provisions relating to the alignment of local board and ward boundaries and the provisions for the reorganisation of local boards are of major significance to local boards. Local boards will be supported by local board staff with feedback or drafting their own submissions for attachment to the Auckland Council submission approved by the Governing Body.

57. The provisions relating to Māori wards are of significance to those local boards who consider there needs to be Māori representation on local boards (Māori subdivisions).

Tauākī whakaaweawe Māori

Māori impact statement

58. Staff are currently engaging with mana whenua and mataawaka on Māori representation. The models being considered are the ‘Parliamentary’ model (which the current legislation provides), the ‘Royal Commission’ model (which provides for an appointed mana whenua councillor as well as two elected members) and other less-developed models.

59. The current position of the Governing Body is to support the Parliamentary model but the Independent Māori Statutory Board has asked the Governing Body to also consider the Royal Commission model. The incoming Governing Body will reconsider its position based on feedback from the engagement in December 2022.

Ngā ritenga ā-pūtea

Financial implications

60. There are no financial implications surrounding the decisions to make a submission.

61. The proposed legislative provisions may or may not have financial implications. Engaging with the community on establishing Māori wards will have a cost. Increasing the number of councillors will have costs associated with councillor support and corporate property and technology assets. The reorganisation of local boards will have an associated cost.

62. Increasing the number of councillors is likely to have an impact on the remuneration of councillors under current Remuneration Authority determination framework.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. With all submissions to Parliament the time frame is constrained and there is a risk that local boards and the Governing Body do not have sufficient time to consider all the ramifications. Usually this risk is mitigated in the sense that all other councils, Local Government New Zealand and Taituarā also make submissions – any aspect that is missed by one may be picked by another. However most other councils will not be interested in the provisions that apply only to Auckland or that apply only to unitary authorities. The mitigation here is that there has been good communication between the Department of Internal Affairs and Auckland Council at staff level.

Ngā koringa ā-muri

Next steps

64. Staff will be reporting the Bill to the Governing Body on 25 August 2022 and seeking approval for a submission to the Select Committee.

65. Boards who wish their feedback to be reported to the Governing Body should provide it by Monday 22 August 2022. Staff will recommend that the Governing Body delegates further consideration of local board feedback to the mayor and deputy mayor following the Governing Body meeting, then those boards who cannot meet the 22 August 2022 deadline have until Friday 26 August 2022.

66. The deadline for submissions to the select committee is 14 September 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local Government Electoral Legislation Bill	207
b ⇩	Comparison of current Schedule 3 and proposed Schedule 3A	253

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Carol Hayward - Team Leader Operations and Policy

Nina Siers - Local Area Manager

Albert-Eden Local Board

16 August 2022

Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill

File No.: CP2022/11894

Te take mō te pūrongo

Purpose of the report

1. To seek input from local boards on the draft council submission to the Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco^{^[3]}) Amendment Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment.

3. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

4. Local board feedback is being sought on this submission. The deadline for feedback to be considered in the council’s submission is 16 August 2022, whilst the final date for any local board feedback to be appended to the submission is 17 August 2022.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) provide feedback on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission.

Horopaki

Context

5. The government has a goal that Aotearoa-New Zealand is smokefree by 2025. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment. Legislative change is required to achieve the Smokefree 2025 goal and address the gaps remaining in New Zealand’s comprehensive regulation of tobacco products. Auckland Council has endorsed this goal for Tāmaki Makarau.

6. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

7. The Bill is currently being considered by the Health Select Committee, who have invited submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of feedback on the Bill

8. There are three elements to the Bill:

· Proposal One – Reduce smoked tobacco supply

o new provisions restrict the sale of smoked tobacco products to retailers approved by the Director-General of Health, set out the application process and criteria to be an approved retailer, and provide for the Director-General of Health to set a maximum number of retail premises allowed in a certain area. The intent of these provisions is to significantly limit the number of retailers able to sell smoked tobacco products

· Proposal Two – Smokefree generation

o new provisions allow for the introduction of a smokefree generation policy by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009. The intent of the policy is to prevent young people, and successive generations, from ever taking up smoking

· Proposal Three – Nicotine removal in smoked tobacco.

o new provisions regulations on the manufacturing, importing, sale and supply of smoked tobacco products. A specific provision sets limits on the quantity of nicotine levels and other constituents of smoked tobacco products.

9. The intent of these provisions is to increase the number of people who successfully stop smoking, and support tamariki/young people to remain smokefree, by making smoked tobacco products less appealing and addictive. These legislative changes are mutually reinforcing, and together are expected to deliver the substantial changes needed to achieve the Smokefree 2025 goal and improve health outcomes for all New Zealanders.

10. Overall, council supports the passage of the Bill. However, to maximise the effectiveness of measures in the Bill we suggest it is paired with:

· more and better support for smokers to quit

· more effective enforcement of existing regulations, particularly around vaping

· a plan to consider the role of vaping, which is an effective smoking cessation tool but will become unnecessary to the degree that the Bill is effective in achieving the goal of a smokefree Aotearoa

· a robust monitoring and evaluation framework to ensure the Bill is effective and enable its implementation to be adjusted as necessary.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The submission will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The feedback aligns with council’s goal that Tāmaki Makarau is smokefree by 2025 and our plans to achieve this. This goal and the associated plan were developed with input from relevant departments and Council-Controlled Organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. Local board views are being sought to feed into the draft submission and will be incorporated into the council’s final submission where possible.

Tauākī whakaaweawe Māori

Māori impact statement

14. In Tāmaki Makaurau Māori and Pacific communities have the highest overall smoking prevalence, with the highest prevalence rates amongst these communities in Henderson, Massey, Glen Innes, Point England, Māngere, Ōtāhuhu, Ōtara, Papatoetoe, Manurewa and Papakura.

15. To reach the national smokefree 2025 goal, 7000 to 8000 Māori and Pacific peoples in Tāmaki Makaurau would need to stop smoking each year over the next four years. The number of new Māori and Pacific smokers would also need to reduce to zero.

16. Overall, the measures in the Bill are likely to help to reduce smoking rates among Māori and Pacific communities. However, we believe the Bill would be more effective if partnered with more and better support for smokers to quit. Given the high smoking rates in some Māori and Pacific communities this support should be delivered with community partners with experience and connections in these communities.]

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications associated with this submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks associated with the submission.

Ngā koringa ā-muri

Next steps

19. Feedback from local boards will be incorporated into the council’s final submission as appropriate. Local board resolutions on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission will be appended to the Auckland Council submission.

20. Below are the key dates for input into the submission:

· 11 August: draft submission sent to local boards

· 16 August: deadline for feedback to be considered in the council’s submission

· 17 August: final date for any formal local board feedback to be appended to the submission

· 23 August: final submission will be approved by Parks, Arts, Community and Events Committee Chair, Deputy Chair and Independent Māori Statutory Board member

· 22 September: The final submission will be reported retrospectively to the Parks, Arts, Community and Events Committee and circulated to elected members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill	267

Ngā kaihaina

Signatories

Author

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Nina Siers - Local Area Manager

Albert-Eden Local Board

16 August 2022

Local board feedback on the proposed Auckland Climate Grant programme 2022/2023

File No.: CP2022/12010

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the proposed new Auckland Climate Grant, including grant programme scope and criteria, priority action focus areas and timing of funding rounds.

Whakarāpopototanga matua

Executive summary

2. Budget for a climate grant programme was allocated through the 10-year Budget 2021-2031.

3. In 2021/2022 these additional funds were distributed through the existing Regional Environment and Natural Heritage grant while staff worked to establish a new grant scheme.

4. Staff have now developed a proposal for a new Auckland Climate Grant. This has been developed with feedback from mana whenua and community group stakeholders.

5. In 2022/2023 the Auckland Climate Grants programme has a budget of $400,000.

6. The purpose of the grant scheme is to support projects that will:

· reduce greenhouse gas emissions through community-based action

· build community resilience to climate change impacts

· support Māori-led responses to climate change

7. Key priority areas for funding for the grant in 2022/2023 have been identified, based on the priorities in Te Tāruke-ā-Tāwhiri and an analysis of other available grants. They are:

· Transport: Projects that support a low carbon and safe transport system.

· Built environment and Energy: Projects that support a built environment and energy system that provides for a low carbon, climate disaster resilient Auckland.

· Food: Projects that support a low carbon, resilient, local food system and enable Aucklanders to make sustainable and healthy food choices.

· Māori-led projects: Projects that build Māori capacity to respond to climate impacts and support mana whenua and mātāwaka to reduce emissions and build community resilience.

8. All local board feedback received by 26 August 2022 on the proposed Auckland Climate Grant will inform the recommendation to the Environment and Climate Change Committee.

9. The proposed Auckland Climate Grant will be presented to the Environment and Climate Change Committee for approval on 8 September 2022.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) provide feedback on the proposed Auckland Climate Grant.

Horopaki

Context

New funding for a climate grant scheme

10. Budget for a climate grant programme was allocated through the 10-year Recovery Budget 2021-2031. The grant was intended to provide increased investment to support local community-based climate projects that would:

· reduce emissions

· increase community resilience to climate impacts

· generate more community-based climate action projects, reaching at least 20,000 Aucklanders over 10 years.

11. Previously support for regional sustainable living projects has been allocated through the Regional Environment and Natural Heritage (RENH) grant programme.

12. In 2020/2021 staff distributed the increased funding for community climate projects through the RENH. This allowed funds to be allocated rapidly to the community by December 2021, after the adoption of the Recovery Budget in July 2021.

13. While funds were being allocated in this fashion, staff carried out a review of the current processes used to distribute climate and sustainability grants through the RENH along with the other priorities it covers such as conservation, water quality and kaitiakitanga.

14. The review showed that there are various disadvantages to continuing to use the existing Regional Environmental and Natural Heritage Grant to distribute climate and sustainability projects. These include that the:

· the existing process covers many priorities with less clear guidance about what type of climate projects to fund than might be expected from a stand-alone climate grant

· assessment processes are more complex and time consuming for staff due to the wide range of priorities – they require various moderation and review workshops to ensure that grants are being compared fairly across the range of priority areas.

15. Staff determined that creating a stand-alone climate grant would provide a better experience for applicants and simplify and improve the grant assessment process.

Stocktake of existing grants and analysis of allocations

16. To develop a new climate grant, staff carried out a review of other grants that are available to fund projects which have climate outcomes. Grants identified include the:

· RENH – provides funding for conservation projects

· Community Coordination and Facilitation grant – supports capacity building for conservation groups

· Waste Minimisation and Innovation Fund

· Love Food Hate Waste

· Auckland Transport Community Bike Fund

· Ngā Tiriti Ngangahau - The Vibrant Streets Programme

· local board grants to projects with climate outcomes.

17. Grants external to Auckland Council, such as those offered through Foundation North were also considered. This process aimed to avoid the grant ‘duplicating’ or ‘replacing’ other potential sources of funding for community groups.

18. Staff also analysed allocations from regional and local grants to over 200 projects with climate outcomes over the last five years. This review yielded insights into which areas the community are already active and working in (and seeking funding in). It also identified that some Aucklanders are being under-served by our current grants processes.

19. The proposed new climate grant aims to expand areas of community enthusiasm for climate action and to make the grant process more accessible to some under-served groups (including Māori, Pacific people, other diverse ethnic groups and youth-led organisations).

20. Three online workshops were also held to get feedback from community group stakeholders and previous grant applicants in May 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

21. An outline of the proposed grant purpose, priorities, criteria, activities that are in scope and exclusions are provided below for local board members to review.

Proposed grant purpose

22. For the 2022/2023 pilot year the Auckland Climate Grant programme has a proposed purpose of supporting projects that:

· reduce greenhouse gas emissions through community-based action

· build community resilience to climate change impacts

· support Māori-led responses to climate change

23. The Auckland Climate Grant programme will support community projects focused on providing resources, education, and opportunities that result in more Aucklanders engaging with climate change issues. It will support Aucklanders to make behaviour changes in areas with the greatest greenhouse gas emissions reduction potential.

24. Projects that support reductions in greenhouse gas emission will be the focus for the 2022/2023 funding allocations with a target allocation of 70 per cent of grants. This allocation target will be reviewed annually. This 70 per cent may also include projects that are Māori-led (the purpose statements are not exclusive).

25. The Auckland Climate Grant programme will also support projects that build community resilience to respond to the impacts of climate change. Projects should focus on giving Aucklanders a voice in proactive community resilience planning and climate adaptation, particularly communities who will be the most vulnerable to climate impacts and have traditionally been under-served by the council.

26. By building stronger connections between neighbours and within neighbourhoods, at key community sites, and with community-based organisations, projects can create resilience against climate-related stresses with a focus on food and energy.

27. The Auckland Climate grant programme will also aim to support projects that enable mana whenua and mātāwaka to respond to climate change. The allocation of funding will recognise the partnership between the council and Māori-led organisations – particularly mana whenua in the council’s role as a partner under Te Tiriti o Waitangi.

Scope and criteria

28. Projects supported through the Auckland Climate Grant programme should meet one or more of the following criteria:

· result in new or expanded climate action activity, either by implementing new initiatives, or by significantly expanding the scope or coverage of existing activities

· support mana whenua and mātāwaka to reduce carbon emissions and build community resilience to climate related impacts

· provide support and resources to Māori organisations and community groups to build organisational capacity and capability, develop strategic plans and develop sustainable funding models, increasing the total funding or support secured for climate projects in Auckland

· increase participation in climate action activity in high emission communities (generally, higher income communities) targeting the highest emitting behaviours

· increase participation in activities that build community resilience in under-served communities who most need our support to respond to climate impacts

· support Aucklanders of different ages, abilities and ethnicities to take climate action.

Climate action priority areas

29. Projects supported through the climate grant may address a wide range of the priorities included in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan including built environment, energy, transport, communities and coast, food, and Te Puawaitanga ō te Tātai.

30. For the 2022/2023 pilot year priority will be given to applications under the transport, energy and food themes and to Māori-led projects. This will include:

· Transport: Projects that support a low carbon, safe transport system that delivers social, economic and health benefits for all.

· Food: Projects that support a low carbon, resilient, local food system that provides all Aucklanders with access to fresh, sustainable, affordable and healthy food and projects that support Aucklanders to make sustainable dietary choices.

· Energy: Projects that support a built environment and energy system that provides for a low carbon, climate disaster resilient Auckland.

· Māori-led projects: Projects building Māori capacity to respond to climate change and supporting mana whenua and mātāwaka to reduce emissions and build community resilience.

31. Some projects that support other priorities in the plan may also be funded. These include:

· Built environment: Projects that support a low carbon and resilient built environment.

· Communities: Projects that support communities to increase awareness of climate change and to prepare for changes in our climate and coastline and projects that support Aucklanders to understand their carbon footprints and changes they can made to reduce these.

32. Applicants will be directed for future guidance on what types of activities to support through these priorities to Auckland Council’s Live Lightly website, which provides advice and information for individuals and community groups on climate change: https://livelightly.nz/

33. Priority areas will be updated on an annual basis.

Exclusions

34. General grant programme exclusions outlined in the Community Grants policy will apply to the Auckland Climate Grants. In addition, specific exclusions for the Auckland Climate Grants programme are:

· climate action projects focused on the natural environment, industry and the economy are out of scope for the Auckland Climate Grant programme – this will avoid duplication with other funds such as the RENH and Climate Connect, the new climate innovation hub being developed by Tātaki Auckland Unlimited

· projects with a focus on the circular economy, food waste, composting, upcycling, recycling, repair and reuse should apply through the Waste Minimisation and Innovation Fund

· activities whose primary purpose is the private gain or advancing of private business interests without a significant public good component

· purchase of vehicles and any related ongoing maintenance, repair, overhead costs or road user charges

· conference fees and costs

· funding for existing roles or organisational costs

· subscription services where these are ongoing and not associated with a specific event or outcome

· replication of council services

· websites and electronic platforms.

Applicants

35. The grant will be open to community groups, neighbourhoods, mana whenua and mātāwaka applicants, social enterprises, businesses, business improvement districts and education providers (early childhood centres, schools, kura and tertiary institutions).

36. Staff propose to hold several response grants rounds which are intended to make the application process quicker, simpler and easier for community groups and increase the volume of successful applications from under-served groups.

Types of grants available

37. Grants from $1,000 up to $50,000 will be offered, with both response grants and strategic grants available as shown in Table 1 below.

Response grants ($1,000 - $15,000)

38. These grants seek to grow community participation in climate action, and amplify existing community action, particularly among under-served communities such as youth, Pacific peoples and Māori-led groups.

39. Applications will be encouraged from groups that have not previously engaged with climate action activity or are rapidly building capacity in this area.

40. Staff propose that for these smaller grants, allocation decisions will be made by the General Manager of Environmental Services.

Strategic grants ($15,000 – $50,000)

41. These grants seek to support programmes and activities aligning with the Auckland Climate Grant purpose, scope and priority actions. Strategic grants will be expected to have more significant impacts than response grants. They could potentially be used to either expand best practise projects or develop innovative new responses to the climate challenge.

42. Staff propose that allocation decisions for strategic grants could be made by the Environment and Climate Change Committee (or equivalent committee) in future years.

43. In 2022, because of the timing of the proposed grant adoption decision in early September, staff propose that decision-making for the strategic grant be delegated to the General Manager Environmental Services for this year. This will provide continuity of funding for community groups by December 2022.

44. If grants are approved by a committee of council, it will not be possible for them to be allocated to community groups until May 2023 due to the timing of the election and the Christmas and New Year holidays.

Table 1. Timing of grants rounds

Open

Close

Decision date

Response grants

September 2022

February 2023

April 2023

October 2022

March 2023

May 2023

November 2022

April 2023

June 2023

Strategic grants

September 2022

October 2022

December 2022

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. The Auckland Climate Grant will support projects that lead to community climate change action to reduce carbon emissions and increase community resilience to climate impacts. The provision of grants through the Auckland Climate Grant programme contributes towards Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan action area C4: Remove barriers and support community initiatives that reduce emissions and build resilience in a fair way.

46. Individual projects supported through the Auckland Climate Grant programme may respond to a range of action areas within Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan including:

· Action area T3: Increase access to bicycles, micro-mobility devices and the safe, connected and dedicated infrastructure that supports their use.

· Action area C1: Work together to strengthen the resilience of our communities, people and places.

· Action area F4: Increase supply and demand for local, seasonal and low carbon food.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. The Auckland Climate Grants may potentially impact work within the Waste Solutions and Customer and Community Services departments, and the existing support provided to community-led food initiatives. Input from the Waste Solutions department and Regional Service Planning, Investment and Partnerships team within Customer and Community Services was sought during the development of the Auckland Climate Grant and their views on relevant applications will be sought during the delivery of the 2022/2023 pilot grant rounds.

48. The Auckland Climate Grants support of community-led transport initiatives may have an impact on Auckland Transport. Input from Auckland Transport was sought during the Auckland Climate Grant development and their views on relevant applications will be sought during the delivery of the 2022/2023 pilot grant rounds.

49. Input into the Auckland Climate Grant was sought from Tātaki Auckland Unlimited. These grants will not overlap with support provided through Climate Connect and there is no impact on Tātaki Auckland Unlimited.

50. The Environment Climate Committee decision is not a strategy, bylaw, policy or plan so the local board’s feedback can be made under delegated authority if needed (Local Government Act 2022, sch7 clause 36D (1) (a)).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Equitable geographical distribution of grant allocations across different local board areas will be considered alongside other factors when setting funding recommendations for the Auckland Climate Grants.

52. Information on funding allocation and successful applicants will be provided to all relevant local boards following the approval of grant recommendations by the General Manager Environmental Services or Environment and Climate Change Committee.

53. Local boards have the ability to operate their own local grants programmes and may choose to fund local climate action projects and activities, some of which may complement the grants provided at a regional level, or vice versa.

54. Local board views are being sought on the proposal to establish the Auckland Climate Grant programme. Local board feedback will inform the recommendation to the Environment and Climate Change Committee on 8 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

55. Staff presented to the Infrastructure and Environmental Services Mana Whenua Hui seeking feedback from mana whenua kaitiaki representatives on aspects of the grant development.

56. Key feedback points included the need for the grant process to be easy and accessible to mana whenua organisations and for the grants to build capacity of mana whenua to respond to climate change.

57. From December 2021 to March 2022, Māori specialists in the Community Climate Action team also met with each of the 19 iwi to seek their feedback on climate priorities that they would like to see advanced through the sustainable and resilient marae project. Feedback from mana whenua through this process has informed the priorities identified in the grant scheme, particularly in relation to Māori-led climate action.

Ngā ritenga ā-pūtea

Financial implications

58. Budget for the Auckland Climate Grants was allocated through the 10-year Recovery Budget 2021-2031. For 2022/2023 financial year there is $300,000 available for allocation.

59. As climate projects had historically been supported through the Regional Environment and Natural Heritage (RENH) grant programme, $100,000 from the RENH grant budget will be used to support grant allocations through the Auckland Climate grant.

60. Grant allocations through the Auckland Climate grant response and strategic grant rounds will be managed within the $400,000 total grant budget. The majority of funds will be allocated through the strategic grants round.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. A risk assessment has only identified two low level risks associated with the adoption of the Auckland Climate Grant programme. These are listed below along with the mitigations:

· Low reputational risk – applicants may query the grant scope, priorities and decision making and feel these are inconsistent or unfair. This risk is mitigated through the grant development process seeking community input and the transparent evaluation and assessment process applied to guide decision making.

· Low financial risk – insufficient applications of sufficiently high quality will be received to fully allocate available funds. This risk is mitigated through grant programme promotion and applicant support. Support with the application process will be available from Auckland Council staff and community contractors involved with delivery of other areas of the Community Climate Action Team local and regional work programme.

62. Once grant allocation decisions are made, staff will maintain regular contact with grant recipients during project implementation to follow up on progress and make sure any risks of individual projects are properly addressed.

Ngā koringa ā-muri

Next steps

63. All local board feedback received by 26 August 2022 on the proposed Auckland Climate Grant will be considered before an updated version is presented to committee.

64. Staff will present the proposed Auckland Climate Grant to Environment and Climate Change Committee for approval on 8 September 2022.

65. Once guidelines for the Auckland Climate Grant have been approved, staff will start the promotion and delivery of 2022/2023 Auckland Climate Grant funding rounds.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Emma Cowie-Dixon - Principal Advisor

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Nina Siers - Local Area Manager

[1] Auckland Council submission on “Immigration – Fit for the Future, preliminary findings and recommendations” by the New Zealand Productivity Commission, 22 Dec 2021

[3] Definition: any tobacco product manufactured from tobacco and intended for use by smoking and inhalation, but does not include any medicine (being a medicine in respect of which there is in force a consent or provisional consent given under section 20 or section 23 of the Medicines Act 1981) that is sold or supplied wholly or principally for use as an aid in giving up smoking.

Chairperson	Margi Watson
Deputy Chairperson	Kendyl Smith
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Julia Maskill
	Will McKenzie
	Christina Robertson

No.	Title	Page
a ⇩	Albert-Eden Local Board Workshop Record - 26 July 2022	379
b ⇩	Albert-Eden Local Board Workshop Record - 2 August 2022	383
c ⇩	Albert-Eden Local Board Workshop Record - 9 August 2022	387

Author	Michael Mendoza - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager