I hereby give notice that an ordinary
meeting of the Civil Defence and Emergency Management Committee will be held on:
MEMBERSHIP
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Chairperson
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Cr Sharon Stewart, QSM
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Deputy Chairperson
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Cr Wayne Walker
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Members
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Cr Fa’anana Efeso Collins
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Cr Tracy Mulholland
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Cr John Watson
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IMSB Member
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Glenn Wilcox
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Ex-officio
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Deputy Mayor Cr Bill Cashmore Mayor Hon
Phil Goff, CNZM, JP
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(Quorum 3 members)
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Sonja Tomovska
Kaitohutohu Mana Whakahaere /
Governance Advisor
23 August 2022
Contact Telephone: 09 890 2906
Email: sonja.tomovska@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Responsibilities and powers
The Civil Defence Emergency Management Group Committee is a
statutory committee required under S12(1) of the Civil Defence and Emergency
Management Act 2002 (CDEM Act) and is responsible for:
·
being Auckland’s strategic forum for civil defence and
emergency management planning and policy
·
establishing an emergency management structure for the Auckland
region
·
developing, approving, implementing and monitoring the Auckland
Civil Defence Emergency Management Group Plan
·
developing, approving, implementing and monitoring other relevant
strategies and policies relevant to the powers and functions of the Civil
Defence and Emergency Management Group as identified in the CDEM Act
·
performing the statutory functions of a civil defence emergency
management group
·
representing Auckland in the development of national emergency
management policy including approving relevant policy and legislative
submissions to external bodies
·
engaging with Local Boards and local board portfolio holders on
civil defence and emergency management issues.
The Civil Defence Emergency Management Group Committee will
exercise the statutory powers outlined in the Civil Defence Emergency
Management Act 2002 and the Auckland Civil Defence Emergency Management Group
Plan. The Civil Defence Emergency Management Group Committee is
authorised to approve use of the established emergency funding facility
provided for emergency management.
Relevant legislation includes but is not
limited to:
Civil Defence Emergency Management Act 2002; and
Hazardous Substances and New Organisms Act 1996.
Code of conduct
For information relating to Auckland
Council’s elected members code of conduct, please refer to this link on
the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx
Exclusion of the
public – who needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Civil Defence
and Emergency Management Committee
30 August 2022
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 7
2 Declaration of
Interest 7
3 Confirmation
of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
7 Extraordinary
Business 8
8 Auckland
Emergency Management - General Manager update 9
9 Trifecta Work Programme
Update 17
10 Group Plan Review update 23
11 Auckland Emergency
Management - Forward Work Program 2022-2023 FY 27
12 Consideration of
Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Civil Defence and Emergency Management Committee:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 14 June 2022, as a true and correct
record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Civil Defence
and Emergency Management Committee
30 August 2022
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Auckland
Emergency Management - General Manager update
File No.: CP2022/12580
Te take mō te
pūrongo
Purpose of the report
1. To
provide an update from the Auckland Emergency Management (AEM) General Manager
to the Civil Defence and Emergency Management Committee.
Whakarāpopototanga matua
Executive summary
2. The
Auckland Emergency Management (AEM) General Manager will provide an update to
the Civil Defence and Emergency Management Committee. A presentation is
attached as Attachment A to this report.
Ngā tūtohunga
Recommendation/s
That the Civil Defence and
Emergency Management Committee:
a) receive
an update from Auckland Emergency Management (AEM) General Manager
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Auckland Emergency Management - General Manager update
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11
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Ngā kaihaina
Signatories
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Author
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Casey Hart - Business Operations Lead AEM
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Authoriser
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Paul Amaral - General Manager Auckland Emergency
Manager
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Civil Defence
and Emergency Management Committee
30 August 2022
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Civil Defence and
Emergency Management Committee
30 August 2022
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Trifecta Work Programme Update
File No.: CP2022/12451
Te take mō te
pūrongo
Purpose of the report
1. To
provide an update on the National Emergency Management Agency’s (NEMA)
Trifecta Work Programme.
Whakarāpopototanga matua
Executive summary
2. The
‘Trifecta’ work programme, comprises:
· A
new Emergency Management Bill to replace the current legislation
· replacing
the National Emergency Management Plan (2015)
· A
‘road map’ detailing how the National Disaster Resilience Strategy
(2019) will be achieved.
3. The
Trifecta work programme has been referred to Civil Defence Emergency Management
Committee in the following presentation, Memo and Report:
· NEMA’s
May 2021 update (CP2021/05468 refers)
· March
2022
· Auckland
CDEM Group Plan Report for the June 2022 meeting (CP2022/07263)
4. This
presentation provides an update on the Trifecta work programme, with a focus on
engagement on the Emergency Management Bill. A presentation is attached as
Attachment A to this report.
Ngā tūtohunga
Recommendation/s
That the Civil Defence and
Emergency Management Committee:
a) receive
the update on the National Emergency Management Agency’s Trifecta Work
Programme.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Trifecta Work Programme Update - CDEM Committee
30.08.22
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19
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Ngā kaihaina
Signatories
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Author
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Wayne Brown - Principal Recovery Advisor
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Authoriser
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Paul Amaral - General Manager Auckland Emergency
Manager
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Civil Defence
and Emergency Management Committee
30 August 2022
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Civil Defence and
Emergency Management Committee
30 August 2022
|
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Group Plan Review update
File No.: CP2022/12449
Te take mō te
pūrongo
Purpose of the report
1. To
update the Civil Defence Emergency Management Committee on the progress made in
Auckland Emergency Management’s group plan review.
Whakarāpopototanga matua
Executive summary
1. Employment
of additional personnel:
· A
new Principal Advisor Strategy and Planning is joining 29 August 2022 to lead
the group plan review process
· A
Planning Advisor was employed May 2022 to support the Principal Advisor
Strategy and Planning in the review process
2. Timeline:
· A
Gantt chart has been produced to ensure proper management of the review,
subject to the Principal Advisor Strategy and Plannings sign off
3. Review
of Doctrine:
· A
review of documents related to the Group Plan has begun, in line with the CDEM
Group Planning: Director’s Guideline for Civil Defence Emergency
Management Groups (09/2018)
4. Review
of the 2016-2021 group plan actions:
· We
are reprioritising the previous actions, determining which ones are
outstanding, no longer relevant or are ongoing, to inform us of our current
position
· The
next step is to revise these actions to produce an updated and succinct list
which will inform the new group plan
5. Risk
Assessment:
· A
collaborative, multi-agency workshop was run to assess our first of many
hazards: Infectious Human Disease
6. A
presentation is attached as Attachment A to this report.
Ngā tūtohunga
Recommendation/s
That the Civil Defence and
Emergency Management Committee:
a) receive
the update on the group plan review.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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CDEM Committee 30-08-22 Risk assessment workshop
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25
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Ngā kaihaina
Signatories
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Author
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Casey Hart - Business Operations Lead AEM
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Authoriser
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Paul Amaral - General Manager Auckland Emergency
Manager
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Civil Defence
and Emergency Management Committee
30 August 2022
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Civil Defence and
Emergency Management Committee
30 August 2022
|
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Auckland Emergency Management - Forward
Work Program 2022-2023 FY
File No.: CP2022/12558
Te take mō te
pūrongo
Purpose of the report
1. To
provide an update on the Forward Work Program 2022-2023 Financial Year.
Whakarāpopototanga matua
Executive summary
2. The
Forward Work Program priorities for the 2022/2023 financial year are:
· Review
the Auckland CDEM Group Plan
· Review
Evacuation Plan
· Multi-agency
capability and capacity strategy and training programme
· CDEM
Group agency collaborative approach for developing and establishing
partnerships with Māori to ensure greater involvement in CDEM
· Process,
framework and understanding of roles and responsibilities for Air Quality in
event of a fire
3. A
presentation is attached as Attachment A to this report.
Ngā tūtohunga
Recommendation/s
That the Civil Defence and
Emergency Management Committee:
a) receive
the update on the Forward Work Program 2022-2023
Financial Year.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Auckland Emergency Management Auckland Emergency
Management - Forward Work Program 2022-2023 FY
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29
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Ngā kaihaina
Signatories
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Author
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Casey Hart - Business Operations Lead AEM
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Authoriser
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Paul Amaral - General Manager Auckland Emergency
Manager
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Civil Defence
and Emergency Management Committee
30 August 2022
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