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Devonport-Takapuna
Local Board Community Forum
23 August 2022
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ITEM TABLE OF
CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Raise Up YMCA 5
8.2 Ngataringa Tennis Club 6
8.3 David McAlister 6
8.4 Sunnynook Community Association 6
9 Public
Forum 7
10 Extraordinary Business 7
11 Consideration
of Extraordinary Items
The meeting will open with a karakia.
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Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki
tai
E hī ake ana te atakura
He tio
He huka
He hau hū
Tīhei mauri ora
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Cease o winds from the west
Cease o winds from the south
Bring calm breezes over the land
Bring calm breezes over the sea
And let the red-tipped dawn come
With a touch of frost
A sharpened air
And promise of a glorious day.
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2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
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Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
The Auckland Council Code of Conduct
for Elected Members (the Code) requires elected members to fully acquaint
themselves with, and strictly adhere to, the provisions of Auckland
Council’s Conflicts of Interest Policy. The policy covers two
classes of conflict of interest:
- A financial conflict of interest, which is one where a
decision or act of the local board could reasonably give rise to an
expectation of financial gain or loss to an elected member
- A non-financial conflict interest, which does not have
a direct personal financial component. It may arise, for example,
from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or
predetermination.
The Office of the Auditor General has
produced guidelines to help elected members understand the requirements of
the Local Authority (Member’s Interest) Act 1968. The guidelines
discuss both types of conflicts in more detail, and provide elected members
with practical examples and advice around when they may (or may not) have a conflict
of interest.
Copies of both the Auckland Council
Code of Conduct for Elected Members and the Office of the Auditor General
guidelines are available for inspection by members upon request.
Any questions
relating to the Code or the guidelines may be directed to the Local Area
Manager in the first instance.
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4 Confirmation
of Minutes
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That the Devonport-Takapuna Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 28 June 2022, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Devonport-Takapuna Local Board Community
Forum. This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Raise
Up YMCA
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Te take mō te pūrongo
Purpose
of the report
1. Caitrin
Mooney, Youth Programme Coordinator and Adam Brown-Rigg Group Manager Youth
Development of YMCA North will be in attendance to inform the board about the Raise up YMCA organisation and to provide an overview of
their work in the community
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Ngā tūtohunga
Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Caitrin Mooney and Adan Brown-Rigg and thank them for
their attendance.
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Attachments
a YMCA Local Board Update................................ 13
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8.2 Ngataringa
Tennis Club
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Te take mō te pūrongo
Purpose
of the report
1. Bryan
Claridge, President of the Ngataringa Tennis Club, will be in attendance to
talk to the board about the clubs desire to install additional courts on
Stanley Bay Park.
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Ngā tūtohunga
Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Bryan Claridge and thank him for his attendance.
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Attachments
a NgataringaTennis Club - Two New Courts Proposal................................... 23
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8.3 David
McAlister
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Te take mō te pūrongo
Purpose
of the report
1. David
McAlister will be in attendance to talk to the board about property damage
due to chip sealed roads
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Ngā tūtohunga
Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from David McAlister and thank him for his attendance.
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Attachments
a Supporting Picture............................................................ 35
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8.4 Sunnynook
Community Association
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Te take mō te pūrongo
Purpose
of the report
1. Melanie
Powell, Chairperson of the Sunnynook Community Association, will be in attendance
to talk to the board about community safety in the Sunnynook area.
2. A
video has been provided to support this presentation and can be found at the
following link: https://youtu.be/M81140XwDcw
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Ngā tūtohunga
Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Melanie Powell and thank her for her attendance.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
