|
Governing Body
25 August 2022
|
|
1 Affirmation
His Worship the Mayor will read the affirmation.
Note: a roll-call was conducted that ascertained the
following members were in attendance at the commencement of the meeting:
|
Member
|
Member
|
|
Mayor P Goff
|
ü
|
Cr S Henderson
|
ü
|
|
Deputy Mayor BC Cashmore
|
ü
|
Cr R Hills
|
ü
|
|
Cr J Bartley
|
ü
|
Cr T Mulholland
|
ü
|
|
Cr C Casey - apology
|
|
Cr D Newman
|
ü
|
|
Cr E Collins
|
ü
|
Cr G Sayers
|
|
|
Cr P Coom
|
ü
|
Cr D Simpson
|
ü
|
|
Cr L Cooper
|
ü
|
Cr S Stewart
|
ü
|
|
Cr A Dalton
|
ü
|
Cr W Walker
|
ü
|
|
Cr C Darby
|
ü
|
Cr J Watson
|
ü
|
|
Cr A Filipaina
|
ü
|
Cr P Young
|
ü
|
|
Cr C Fletcher
|
ü
|
|
|
2 Apologies
3 Declaration
of Interest
There were no declarations of interest.
4 Confirmation
of Minutes
Cr G Sayers
joined the meeting at 10.05am.
5 Petitions
There were no
petitions.
6 Public
Input
|
6.1
|
Public Input: The Going West Trust -
Transfer of the Auckland Council owned Maurice Shadbolt House and
Writer’s Studio located at 35 Arapito Road, Titirangi to The Going West
Trust
|
|
|
Naomi McCleary and Graeme Burgess
showed an image in support of the item. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
|
|
|
Resolution
number GB/2022/73
MOVED by Cr L Cooper, seconded by Cr S Henderson:
That
the Governing Body:
a) whiwhi
/ receive The Going West Trust’s input regarding the transfer of the Auckland Council owned Maurice
Shadbolt House and Writer’s Studio located at 35 Arapito Road, Titirangi
to The Going West Trust and whakamihi / thank Naomi McCleary and Graeme
Burgess for attending.
CARRIED
|
|
|
Attachments
a 25 August 2022, Governing Body: Item 6.1
- Public Input: The Going West Trust - Transfer of the Auckland Council
owned Maurice Shadbolt House and Writer’s Studio located at 35 Arapito
Road, Titirangi to The Going West Trust, Image
|
7 Local
Board Input
|
7.1
|
Local Board Input: Waitākere
Ranges Local Board - Transfer of the Auckland Council owned Maurice Shadbolt
House and Writer’s Studio located at 35 Arapito Road Titirangi to The
Going West Trust
|
|
|
A PowerPoint presentation was given
in support of the item. A copy has been placed on the official minutes
and is available on the Auckland Council website as a minutes attachment.
|
|
|
Resolution
number GB/2022/74
MOVED by Cr S Henderson, seconded by Cr L Cooper:
That
the Governing Body:
a) whiwhi
/ receive the Waitākere
Ranges Local Board input regarding
the transfer of the
Auckland Council owned Maurice Shadbolt House and Writer’s Studio
located at 35 Arapito Road Titirangi to The Going West Trust
b) whakamihi / thank Waitākere Ranges Local
Board chair Saffron Toms
and member Sandra Coney for attending.
CARRIED
|
|
|
Attachments
a 25 August 2022, Governing Body:
Item 7.1 - Local Board Input: Waitākere Ranges Local Board -
Transfer of the Auckland Council owned Maurice Shadbolt House and
Writer’s Studio located at 35 Arapito Road Titirangi to The Going West
Trust, Presentation
|
8 Extraordinary
Business
There was no
extraordinary business.
|
9
|
Transfer of the Auckland Council owned
Maurice Shadbolt House and Writer’s Studio located at 35 Arapito Road
Titirangi to The Going West Trust
|
|
|
Cr J Watson left the meeting at 10.28am.
|
|
|
Resolution
number GB/2022/75
MOVED by Cr L Cooper, seconded by Cr S Henderson:
That
the Governing Body:
a) approve
the transfer of ownership of the
Auckland Council owned assets known as the Maurice Shadbolt House and
Writer’s Studio located at 35 Arapito Road Titirangi (Lot 4 Deposited
Plan 15824 as outlined in red on Attachment A of the agenda report –
site plan of the agenda report) to
The Going West Trust for $1.00 plus
GST (if requested) subject to The Going West Trust formalising and satisfying
the conditions under an Agreement to Lease.
CARRIED
UNANIMOUSLY
|
|
10
|
Referred from the Audit and Risk Committee -
Health, Safety and Wellbeing Report
|
|
|
|
|
|
Resolution
number GB/2022/76
MOVED by Cr D Newman, seconded by Deputy Mayor BC
Cashmore:
That
the Governing Body:
a) tuhi ā-taipitopito / note the Auckland Council's Health, Safety and
Wellbeing (HSW) performance report (Attachment A of the agenda report) and
any commentary from the Audit and Risk Committee
b) tuku ki tangata kē / forward the report to all local boards for their
information.
CARRIED
|
|
11
|
Referred from the Audit and Risk Committee -
Enterprise Risk Management Activity Update - August 2022
|
|
|
Note: At
its meeting of 23 August 2022, the Audit and Risk Committee resolved as
follows:
“Resolution number AUD/2022/33
That the Audit and Risk Committee:
a) note the Enterprise Risk Management
Activity Update – August 2022 report
b) refer the Enterprise Risk Management
Activity Update – August 2022 report to the Governing Body for
information.”
|
|
|
Resolution
number GB/2022/77
MOVED by Cr D Newman, seconded by Deputy Mayor BC
Cashmore:
That the Governing Body:
a)
tuhi ā-taipitopito / note the Enterprise
Risk Management Activity Update – August 2022 report referred from the
Audit and Risk Committee.
CARRIED
|
|
12
|
Local Government Electoral Legislation Bill
|
|
|
Cr W
Walker left the meeting at 11.01am.
Cr E Collins left the meeting at 11.01am.
|
|
|
Further local board feedback had been
circulated to members prior to the meeting. A copy has been placed on
the official minutes and is available on the Auckland Council website as a
minutes attachment.
|
|
|
Resolution
number GB/2022/78
MOVED by Cr A Dalton, seconded by Cr P Coom:
That
the Governing Body:
a) whiwhi
/ receive feedback from local boards as collated in Attachment B and as
circulated prior to this meeting
b) whakaae
/ approve the draft submission in Attachment A as Auckland Council’s
submission to the Governance and Administration Select Committee on the Local
Government Electoral Legislation Bill
c) whakaae
/ agree that all local board feedback is appended to Auckland Council’s
submission, including feedback received following this meeting
d) whakamana
/ authorise the mayor and deputy mayor to approve the final submission,
including changes in line with the discussion of this meeting
e) tono
/ request that Auckland Council presents its submission to the Governance and
Administration Select Committee
f) whakaae
/ approve the mayor and deputy mayor, or their nominees, to present the
submission.
CARRIED
UNANIMOUSLY
|
|
|
Attachments
a 25 August 2022, Governing Body: Item 12
- Local Government Electoral Legislation Bill, Further local board feedback
|
|
13
|
2022 local government elections - meetings
and decision-making until new Governing Body members make their declarations
|
|
|
Resolution
number GB/2022/79
MOVED by Cr A Filipaina, seconded by Cr S Stewart:
That
the Governing Body:
a) tuhi ā-taipitopito / note that the final Governing Body meeting
will be held on 29 September 2022 and that all committee meetings will have
ceased by the end of September 2022
b) tautapa
/ delegate to any two of either the Mayor, Deputy Mayor and a chairperson of
a committee of the whole, the power to make, on behalf of the Governing Body,
urgent decisions that are legally able to be delegated and that may be needed
between the final Governing Body meeting and the day the term of office of
current members ends
c) tuhi ā-taipitopito / note that during the period from the
commencement of term of office of new members following the elections until
the inaugural meeting of the Governing Body on 28 October 2022,
decision-making will be undertaken by the Auckland Council Chief Executive
under current delegations.
CARRIED
|
|
15
|
Referral from the Appointments and
Performance Review Committee regarding the Update on the FY2022-2024 Chief
Executive's Performance Objectives for the financial year ending 30 June 2022
|
|
|
Resolution
number GB/2022/81
MOVED by Mayor P Goff, seconded by Cr C Fletcher:
That
the Governing Body:
a) tuhi ā-taipitopito / note that there is a confidential report included in
the agenda that provides the update on the FY2022-2024 Chief
Executive’s Performance Objectives for the financial year ending 30
June 2022 referred from the Appointments and Performance Review Committee.
CARRIED
|
|
16
|
Summary of Governing Body information
memoranda, workshops and briefings (including the Forward Work Programme) -
25 August 2022
|
|
|
Resolution
number GB/2022/82
MOVED by Cr P Young, seconded by Cr A Dalton:
That
the Governing Body:
a) tuhi ā-taipitopito / note the progress on the forward work programme
appended as Attachment A of the agenda report
b) whiwhi
/ receive the Summary of Governing Body information memoranda, workshops and
briefings – 25 August 2022.
CARRIED
|
17 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
|
18 Procedural
motion to exclude the public
|
|
Resolution
number GB/2022/83
MOVED by Mayor P Goff, seconded by Deputy
Mayor BC Cashmore:
That the Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Tāmaki Makaurau Auckland FIFA Women’s World Cup 2023 –
Training Venue upgrades
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that, if made public, may
adversely impact the council's position in current and upcoming
negotiations.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
C2 CONFIDENTIAL:
Referral from the Appointments and Performance Review Committee regarding
Update on the FY2022-2024 Chief Executive's Performance Objectives for the
financial year to 30 June 2022
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that may not be released to the
public until it is released to the NZX on 30 September 2022.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
|
11.55am The
public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
12.52pm The
public was re-admitted.
restatementS
It was resolved while the public was excluded:
|
C1
|
CONFIDENTIAL: Tāmaki Makaurau
Auckland FIFA Women’s World Cup 2023 – Training Venue upgrades
|
|
|
Resolution number GB/2022/84
MOVED
by Mayor P Goff, seconded by Cr A Filipaina:
e)
agree that the decision, report and any attachments
remain confidential until the need for confidentiality no longer exists.
|
|
C2
|
CONFIDENTIAL: Referral from the
Appointments and Performance Review Committee regarding Update on the
FY2022-2024 Chief Executive's Performance Objectives for the financial year
to 30 June 2022
|
|
|
Resolution
number GB/2022/85
MOVED by Mayor P Goff, seconded by Cr C Fletcher:
That the Governing Body:
b) whakaae
/ agree that the report and attachment remain confidential until after the
Finance and Performance Committee and Governing Body have adopted the
Auckland Council Group Annual Report for the financial year ended 30 June
2022.
|
12.52pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
