Minutes of Hibiscus and Bays Local Board - Thursday, 18 August 2022

9.1	Public Forum - Kim Murdoch, Browns Bay Business Association
	Kim Murdoch addressed the meeting, on behalf of the Browns Bay Business Association, regarding the Auckland Transport project at the corner of Bute and Beach roads, delivered between 28 March to 15 July 2022.
	Resolution number HB/2022/105 MOVED by Member J Parfitt, seconded by Member A Poppelbaum: That the Hibiscus and Bays Local Board: a) request that Auckland Transport provide a report to to the September 2022 business meeting of the Hibiscus and Bays Local Board on i) their review of how the Bute Road/Beach Road intersection upgrade was carried out ii) what improvements could be made for future projects including stake holder engagements, prior to the projects commencing. CARRIED
	Resolution number HB/2022/106 MOVED by Chairperson G Brown, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: b) thank Kim Murdoch for her presentation and attendance at the meeting. CARRIED

9,2

Public Forum - Victor JIA, Victor Apartments

Victor Jia, addressed the meeting on behalf of Victor Apartments, regarding public access to private land at 6 Bute Road Browns Bay, next to The Victor Building Apartments.

Resolution number HB/2022/107

MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) request further information regarding the current and past arrangements for access to the carparks around the Victor Apartments and the East Coast Bays Library

b) thank Victor Jia for his presentation and attendance at the meeting.

CARRIED

This item was taken after Public Forum.

8	Deputations (continued)

8.1

Deputation: Jennifer van der Woerd - Raft Studios, Torbay

Resolution number HB/2022/108

MOVED by Deputy Chairperson V Short, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) thank Jennifer van der Woerd and Helen Diley for their presentation and attendance at the meeting.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Proposed new community lease to The Hibiscus Coast Community House Incorporated at 2a Centreway Road, Orewa

Resolution number HB/2022/110

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) grant a new community lease to The Hibiscus Coast Community House for an area comprising approximately 1848m² located at 2a Centreway Road, Orewa on the land legally described as Lot 2 Deposited Plan 204342 (as per Attachment A to the Agenda Report – Site Plan), subject to the following terms and conditions:

i) term – 10 years, commencing 1 September 2022, with one 10-year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the Agenda Report– Community Outcomes Plan)

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

c) note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to the Hibiscus Coast Community House located at Western Reserve, 2a Centreway Road, Orewa has been undertaken between 16 June 2022 to 15 July 2022

d) note that no objections to the notified proposal of the new community lease were received.

CARRIED

Proposed Silverdale Area Business Association Incorporated - Business Improvement District establishment project

Resolution number HB/2022/111

MOVED by Member J Fitzgerald, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) approve the proposed boundary map establishing the Silverdale Business Improvement District programme, as shown in the map in Attachment A to the agenda report.

CARRIED

Hibiscus and Bays Local Grants Round One, Transitional Rates Grants and the Local Economic and Business Development Grants 2022/2023 grant allocations

This Item was considered in three parts.

13.1

Hibiscus and Bays Local Grants Round One 2022/2023 grant allocations

Resolution number HB/2022/112

MOVED by Member L Willis, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round One 2022/2023, listed in Table One:

Application ID	Organisation	Requesting funding for	Amount allocated
LG2306-103	East Coast Bays Cricket Club Incorporated	Towards coaches fees.	$5,000.00 The local board considers fees appropriate for this request to enable the programme to be implemented.
LG2306-104	The Pinc and Steel Cancer Rehabilitation Foundation Trust	Towards costs of instructor’s fees and equipment hire for medical screening sessions, Stand up Paddle sessions and oncology rehabilitation sessions from 6th January 2023 till 22nd Dec 2023.	$2,000.00 Tag to equipment.
LG2306-107	Orewa Sea Scouts	Towards costs of helmets, tents and ultra-high frequency radio equipment.	$8,000.00
LG2306-110	The Vine Community Church Charitable Trust	Towards the costs lighting, bouncy castles, signage and advertising of both Christmas on Canal 2022 and Gulf Harbour Easter 2023.	$5,000.00
LG2306-111	Doughnut Economics Advocates New Zealand	Towards the costs of venue hire, signage and some food for the monthly events.	$4,000.00
LG2306-112	Youthline Auckland Charitable Trust	Towards the counsellors fees for supporting volunteers.	$3,000.00 Tag to volunteer training.
LG2306-114	East Coast Bays Association Football Club Incorporated	Towards the directors fees and the coaches fees between 1st December 2022 to 30th June 2023.	$2,000.00 Tag to coaching costs. The local board considers fees appropriate for this request to enable the programme to be implemented.
LG2306-115	Friends of Okura Bush Society Incorporated	Towards weed control management plan shortfall.	$8,000.00
LG2306-116	Blue Light Ventures Incorporated	Towards costs of printing and production of Street Smart Handbook.	$2,100.00
LG2306-117	Mounts to Sea Conservation Trust - Experiencing Marine Reserves	Towards costs subcontractor, hire of equipment and administrative components for the Summer Series from 3rd December 2022 till 16th April 2023.	$6,000.00
LG2306-118	Pupuke Golf Club Incorporated	Towards costs of golf clubs and balls for Junior School Holiday Programme gold training between 3rd October 2022 and 14th October 2022	$0.00 Decline. Low priority of the local board due to limited encouragement for new participation and little evidence of benefit for the wider community.
LG2306-119	Browns Bay Business Association Incorporated	Towards costs of stage and band for Summer Spectacular.	$10,000.00
LG2306-120	Auckland King Tides Initiative	Towards the costs of the design, production and installation of the Coast Snap device and its public launch.	$5,000.00
LG2306-121	Silverdale Tennis Cub Incorporated	Towards costs of Junior development programme delivery `s subsidized coaching.	$2,000.00 Tag to equipment.
LG2306-122	Silverdale Squash Club Incorporated	Towards costs of the automatic external defibrillator and the first aid training.	$3,000.00
LG2306-123	Recreation Solutions Limited	Towards student leader training consultation for the Taiaotea Stream Daylighting Restoration Programme Activation Event and Education programme	$5,000.00
LG2306-124	Silverdale Tennis Club Incorporated	Towards a heat pump.	$0 Decline. Recommend the group submits in the local board facilities grant round.
LG2306-126	Illuminate Community Trust	Towards costs of website building.	$0.00 Decline. Low priority as it does not meet local board grant programme outcomes.
LG2306-127	Mairangi Arts Centre Trust	Towards the costs of marketing, resources, equipment and practitioners fee for Matariki Exhibition 2023	$5,000.00
LG2306-129	2021 Softball Limited	Towards the softball kits and the bus hire charges for Orewa Beach, Torbay Primary and Sherwood Primary schools.	$4,000.00 Tag to soft ball kits and transport for listed schools.
LG2306-130	North Shore Photographic Society Incorporated	Towards costs of venue hire, awards, certificates, trophies and television rentals for the Salon photography event.	$2,000.00 Excludes funding venue hire.
LG2306-131	Sir Peter Blake Marine Education and Recreation Board	Towards costs of installing security system.	$9,889.39
LG2306-133	Long Bay Baptist Church	Towards costs of the "24-7 Youth Work Programme resources and materials".	$5,000.00
LG2306-134	The Helping Paws Charitable Trust	Towards costs of kitten food.	$2,500.00
LG2306-135	Hibiscus Coast Association Football Club Incorporated	Towards sporting equipment of portable goals.	$2,000.00
Total			$92,489.39

CARRIED

13.2

Hibiscus and Bays Transitional Rates 2022/2023 grant allocations

Resolution number HB/2022/113

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) note due to a processing error, two applications were omitted from the report list for consideration of funding under the Transitional Rates Grants Round 2022/2023 and have been added to the list in item b), these being:

i) TRG22-008 Rothesay Bay Ratepayers and Business Association

ii) TRG22-009 Torbay Community Association Incorporated applications.

b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Transitional Rates Grants Round 2022/2023, listed in Table Two:

Application ID	Organisation	Amount allocated
LG2306-105	Nippon Judo Club Incorporated	$2,851.80
TRG22-001	Browns Bay Bowling Club Incorporated	$18,089.02
TRG22-002	The Girl Guides Association NZ Incorporated (known as GirlGuiding New Zealand)	$3,387.48
TRG22-003	Murrays Bays Sailing Club Incorporated	$8,591.05
TRG22-004	Murrays Bay Sailing Club Incorporated	$5,432.57
TRG22-008	Rothesay Bay Ratepayers and Business Association	$4,954.74
TRG22-009	Torbay Community Association Incorporated	$5,962.39
Total		$49,269.05

c) note that the amounts listed in clause b) have been amended to reflect the 2022-2023 rates accounts.

CARRIED

13.3

Hibiscus and Bays Local Economic and Business Development Grants Round 2022/2023 grant allocations

Resolution number HB/2022/114

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Economic and Business Development Grants Round 2022/2023, listed in Table Three:

Application ID	Organisation	Amount allocated
LEBG222301	The Browns Bay Business Association Incorporated	$5,250.00
LEBG222302	Mairangi Bay Business Association Incorporated	$14,000.00
LEBG222303	Torbay Business Association Incorporated	$9,000.00
LEBG222304	Business Whangaparaoa Incorporated	$15,000.00
Total		$43,250.00

b) note that the awarding of grants to these organisations does not preclude any future applications under the local contestable or facilities grant round.

CARRIED

Resolution number HB/2022/115

MOVED by Member J Fitzgerald, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

c) recommends that the incoming local board consider funding Business Whangaparāoa for a three year term.

CARRIED

Auckland Council’s Quarterly Performance Report: Hibiscus and Bays Local Board for quarter four 2021/2022

Resolution number HB/2022/116

MOVED by Member J Parfitt, seconded by Chairperson G Brown:

That the Hibiscus and Bays Local Board:

a) receive the performance report for quarter four ending 30 June 2022

b) note the financial performance report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2022.

CARRIED

Local Government Electoral Legislation Bill

Resolution number HB/2022/117

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) support the intention of the Local Government Electoral Legislation Bill but has no feedback at this time.

CARRIED

Note: Under Standing Order 1.9.7 Member A Popplebaum requested that her dissenting vote be recorded.

Note: Under Standing Order 1.9.7 Member J Parfitt requested that her abstention to be recorded.

Local board feedback on the proposed Auckland Climate Grant programme 2022/2023

Resolution number HB/2022/118

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) provides the following feedback on the proposed Auckland Climate Grant programme 2022/2023:

i) support the proposed Auckland Climate Grant scheme, including the purpose, scope, and criteria, as an important mechanism to support local community-based climate mitigation projects

ii) requests that the scope or criteria should include a focus on projects with a positive impact on local communities

iii) requests that when allocating this fund, one of the criteria be to ensure a fair geographic spread of projects

iv) requests that when allocating this fund, consideration should be given to whether applications will benefit low, or fixed income, residents.

CARRIED

Governance Forward Work Calendar Hōtaka Kaupapa

Resolution number HB/2022/119

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) note the governance forward work calendar hōtaka kaupapa.

CARRIED

Hibiscus and Bays Local Board Workshop Records

Resolution number HB/2022/120

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) note the workshop records for July 2022.

CARRIED

Deputations Update

Resolution number HB/2022/121

MOVED by Member J Parfitt, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) note the deputation update from July 2022.

CARRIED

Members' Reports

Resolution number HB/2022/122

MOVED by Member G Holmes, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) receive the reports from deputy chairperson V Short and local board members A Dunn, J Fitzgerald, and A Poppelbaum.

CARRIED

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.06pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn	Via electronic attendance
	Janet Fitzgerald, JP	Via electronic attendance
	Gary Holmes	Via electronic attendance
	Julia Parfitt, JP	Via electronic attendance
	Alexis Poppelbaum	Via electronic attendance
	Leanne Willis	Via electronic attendance