Agenda of Howick Local Board - Monday, 15 August 2022

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meetings, held on Thursday, 12 May, Monday, 20 June, and Monday, 18 July 2022, as true and correct records.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Jamie Kent and Peter Seekup

Te take mō te pūrongo

Purpose of the report

1. Jamie Kent and Peter Seekup will present to the board a deputation summarising the results from their community survey about fishing along Bucklands Beach.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) thank Jamie Kent and Peter Seekup for their deputation and attendance.

8.2 Janet Dickson

Te take mō te pūrongo

Purpose of the report

1. Janet Dickson of Howick Resident and Ratepayers’ Association will present to the board a deputation regarding the ongoing Howick War Memorial Hall Expression of Interest (EOI) process.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) thank Janet Dickson for her deputation and attendance.

8.3 Jenny Richardson

Te take mō te pūrongo

Purpose of the report

1. Jenny Richardson of the Pakuranga Tennis Club will present to the board a deputation.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) thank Jenny Richardson for her deputation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	15 August 2022 - Howick Local Board - Chairperson's Report	13

Howick Local Board

15 August 2022

Proposed new community lease to Auckland Hockey Association Incorporated at Lloyd Elsmore Park, Pakuranga.

File No.: CP2022/10068

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Auckland Hockey Association Incorporated for part of the land located at Lloyd Elsmore Park, 67R Bells Road, Pakuranga.

Whakarāpopototanga matua

Executive summary

2. Auckland Hockey Association Incorporated seeks a new community lease to continue occupation and operation from the group-owned building at Lloyd Elsmore Park 67R Bells Road, Pakuranga.

3. The tenant holds a ground-lease which reached final expiry on 30 November 2021. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4. The new lease was identified and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2021-2022 at their 17 June 2021 local board meeting (resolution HW/2021/88).

5. The aim of the club is to provide hockey training; education; competitions and events. They also provide after-school activities, events for the hockey community. These activities align with the local board plan 2020 outcome 2: Well-planned public spaces that support active, healthy, and sustainable lifestyles.

6. The club has provided all required information, including financials showing that it has sufficient funds, and they are being managed appropriately. The club has all the necessary insurance cover, including public liability and building insurance, in place.

7. As this is a group-owned building, the tenant has an automatic right to re‑apply for a new lease at the end of their occupancy term.

8. Community Facilities leasing and council’s building assessor visited the property and met with the tenant group. The tenant is attending to building works that have been identified.

9. A community outcomes plan has been discussed and agreed to by the club.

10. In September 2021 iwi with an interest in the land at Llyod Elsmore Park were advised of council’s intention to enter into a new lease with the club. Iwi raised concerns regarding the use of the bore to water the club’s hockey fields. These concerns have been addressed with no further feedback received.

11. This report recommends a new community lease be granted to Auckland Hockey Association Incorporated for a term of ten years from the 22 August 2022 with one ten year right of renewal. with the other terms and conditions as outlined in the Community Occupancy Guidelines 2012 and in line with the Reserves Act 1977.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant, under Section 54 of the Reserves Act 1977, a new community lease Auckland Hockey Association Incorporated for areas comprising approximately 2.108 hectares respectively located at 67R Bells Road, Pakuranga on the land legally described as parts of Lot 5 DP 5343 Record of Title NA10B/767 and Lot 6 DP 53430 Record of Title NA10B/776 (as per Attachment A – Site Plan), subject to the following terms and conditions:

i) term – 10 years, commencing 31 July 2022, with one 10-year right of renewal; reaching final expiry 30 July 2042

ii) rent – $1.00 plus GST per annum if demanded

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (Attachment B).

b) note all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Horopaki

Context

12. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

13. Howick Local Board approved the Community Facilities: Community Leases Work Programme 2021/2022 at their meeting 17 June 2021 (resolution number HW/2021/88).

Land

14. The land is located at Lloyd Elsmore Park, is legally described as parts of Lot 5 DP 5343 Record of Title NA10B/767 and Lot 6 DP 53430 Record of Title NA10B/776. Both parcels are owned by Auckland Council and held as classified recreation reserve subject to the provisions of the Reserves Act 1977.

15. The lease is mentioned and contemplated in the Manukau City Council’s Sports Park Management Plan 2007 and therefore no public notification of the intention to grant a new lease is required.

16. The lease area consists of 2.108 hectares (more or less) as outlined in Attachment A.

Auckland Hockey Association Incorporated

17. Auckland Hockey Association Incorporated was established in 1903 and its objective is to provide hockey training; education; competitions and events and education; after-school activities; sporting competitions and events for the hockey community.

18. The club has approximately 6500 members ranging from children under 4s to adults 51+. 354 staff and volunteer’s hours; opened 7-8.30am; 4-6pm and 6-9pm; and making its facility available to schools.

19. The building and other improvements are owned by the tenant. The tenant is attending to building works that have been identified.

20. The club’s current community lease with the council commenced on 1 September 2001 and has reached final expiry on the 31 August 2021. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

21. Under the Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. The tenant is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

22. As the lease is mentioned and contemplated in the Manukau City Council’s Sports Park Management Plan 2007 no public notification is required under the Reserves Act 1977.

23. Iwi engagement is advocated by Auckland Council to strengthen our relationship with mana whenua especially concerning natural resources.

Assessment of the application

24. The tenant has submitted a comprehensive application supporting the request for a new lease and is able to demonstrate its ability to deliver their services.

25. The club has provided financials which show that accounting records are maintained, funds are being managed appropriately and there are sufficient funds to meet liabilities.

26. The club has all necessary insurance cover in place, including public liability and building insurance.

27. A site visit has been undertaken by Council’s building assessor and the group commissioned a brief building assessment and this was submitted to Council’s building assessor for review.

28. The group is undertaking improvements / upgrades including non-critical structural defects, identified in their building assessment, to their building.

29. As a group-owned building, the tenant bears all operational and maintenance costs. These costs are funded by the club.

30. The group provides a valuable service to the local community by the aforementioned services and activities

31. A Community Outcomes Plan will be negotiated with the Auckland Hockey Association Incorporated to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement.

32. Staff recommend that a new community lease be granted to Auckland Hockey Association Incorporated:

· for a term of 10 years commencing 31 July 2022 with one 10-year right of renewal

· an annual rental of one dollar ($1.00) plus GST if demanded

· inclusion of the approved community outcomes plan as a schedule to the lease agreement

· all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. It is anticipated that continued use of the building will not result in an increase of greenhouse gas emission.

34. To improve environmental outcomes and mitigate climate change impacts, the council advocates, via the lessee’s Community Outcomes Plans, that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

35. Asset improvements and maintenance undertaken by the council will strive for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission. Asset improvements undertaken by the group should adhere to these same principles as proposed asset improvements will be reviewed by Council officers prior to approval to go ahead.

36. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. Consultation has taken place with council staff from community facilities operational management and maintenance. They are supportive of the proposed new lease.

38. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The proposed lease will benefit the community by enabling initiatives that promote the aforementioned services and programmes for the Howick Local Board area and its surrounding communities.

40. The delivered services and programmes align with the Howick Local Board Plan 2020 outcomes and objectives:

“Outcome 2: Well-planned public spaces that support active, healthy and sustainable lifestyles.”

Tauākī whakaaweawe Māori

Māori impact statement

41. Iwi engagement about the council’s intention to grant a new community lease for Auckland Hockey Association Incorporated-owned building at the aforementioned site was undertaken with the iwi groups identified as having an interest in land in the Howick Local Board area. The engagement involved:

· a presentation at the Central South Mana Whenua Forum held at 29 September 2021 held online via Microsoft Teams.

· an email to all iwi identified as having an interest in the area as captured in Attachment B, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

42. Iwi raised concerns regarding the use of bore water to water the club’s hockey fields. Leasing staff enquired with Council’s Operations and Maintenance and Healthy Waters and understood that this proposal was initiated by Watercare to relief the municipal water system. The Council’s Operations and Maintenance officer deemed the club’s current water tanks to be satisfactory, but it was sourcing the water that was the issue. The Council’s Operations and Maintenance officer further advised that the club may be needing to purchase water to water their fields. Mana Whenua is already involved in the consultation for bore application led by Council’s Healthy Waters team for the club and other park users. Leasing staff has acknowledged the information above in a written email to Mana Whenua after our presentation and no written responses have been received to date.

43. The lessee will via the Community Outcomes Plan, deliver Māori Outcomes that reflect their local community. The lease will benefit Māori and the wider community through relevant agreed Māori Outcomes.

44. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

45. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

46. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

47. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

48. The recommended rent is an increase from the legacy Manukau City Council rate of $0.10 cents to $1.00, this aligns with the Auckland Council Community Occupancy Guideline 2012.

49. All costs associated with the preparation of the lease agreement will be met by council.

50. Ongoing maintenance of the asset is covered by the tenant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. Should the local board resolve not to grant the proposed community lease:

i. the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

ii. The new lease affords the groups security of tenure and an occupied, used building where groups deliver services and programmes to the local and wider community.

Ngā koringa ā-muri

Next steps

52. Subject to the grant of the proposed new community lease, staff will work with the tenant to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan - Auckland Hockey Association Incorporated building and land, Lloyd Elsmore Park, 67R Bells Road, Pakuranga	21
b ⇩	E_ Mana Whenua Forum (central & south) _ new community leases at 67R Bells Road, Pakuranga to Auckland Hockey Association Incorporated.	23

Ngā kaihaina

Signatories

Author

Tsz Ning Chung - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Ian Milnes – Acting Local Area Manager

Howick Local Board

15 August 2022

Approval for a new private road name and road name extension at 34 Koromeke Street, Flat Bush

File No.: CP2022/10439

Te take mō te pūrongoPurpose of the report

1. To seek approval from the Howick Local Board to approve the extension of an existing road name and to name a new public road, created by way of a subdivision development at 34 Koromeke Street, Flat Bush.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3. On behalf of the developer and applicant, Hugh Green Ltd, agent Aaron Grey of Civil Plan Ltd has proposed the names presented below for consideration by the Local Board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new public road (Lot 505) at 34 Koromeke Street are:

· Knockanara Drive (Applicant Preferred)

· Toitū Avenue (Alternative 1)

· Tai Manawa Rahi Drive (Alternative 2)

6. The existing road name that is proposed to be extended (along 506) at 34 Koromeke Street is:

· Bushfield Drive

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approves the name Knockanara Drive for Lot 505 (applicant’s preferred name) for the new public road created by way of subdivision at 34 Koromeke Street, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90100521 and resource consent references BUN60390182 and SUB60390184).

b) approves the extension of the existing road named Bushfield Drive for Lot 506 at 34 Koromeke Street, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90100521 and resource consent references BUN60390182 and SUB60390184).

Horopaki

Context

7. Resource consent reference BUN60390182 (subdivision reference number SUB60390184) was issued in May 2022 to create 25 vacant residential lots and two public roads (Lots 505 and 506).

8. Site and location plans of the development can be found in Attachments A and B.

9. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

10. Therefore, in this development, the new public road (Lot 505) requires a road name because it serves more than five lots. This can be seen in Attachment A, where the road that requires a name, is highlighted in yellow.

11. The proposed extension of the road name ‘Bushfield Drive’ applies to Lot 506. This can be seen in Attachment A, where the road is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

13. The Guidelines provide for road names to reflect one of the following local themes with the use of Mᾱori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

14. Theme: Many of the road names within the Donegal Glen development are named after townlands in County Donegal, Ireland. For this reason, the Applicant’s preferred name complements this existing local theme, as detailed in the table below. The gifted names from Ngāi Tai Ki Tāmaki are of cultural significance to the iwi group and reflect their ancestral link/connection to the land within the development.

Proposed name

Meaning (as described by applicant)

Knockanara Drive

(Applicant preferred)

“Knockanara Drive” forms part of the established theme within the Donegal Glen of naming roads after townlands in County Donegal, Ireland. This reflects the heritage of the late Hugh Green, as well as the namesake of the development.

Toitū Avenue

(Alternative 1)

Name gifted by Ngāi Tai Ki Tāmaki.

often used in a proverb “Toitū te whenua, whatungarongaro te tangata” which means – the permanence of the land while the people disappear. This for Ngāi Tai means while people come and go Ngāi Tai and its whenua remains.

(Meaning as described by Ngāi Tai Ki Tāmaki)

Tai Manawa Rahi Drive

(Alternative 2)

Name gifted by Ngāi Tai Ki Tāmaki.

Tai is for Ngāi Tai, giving mana to our ancestral connection to the whenua within the footprint of the development. Manawa Rahi means unwavering, resolute, persistent, and dedicated. This name speaks to the nature of Ngāi Tai today, committed to achieving great outcomes for Ngāi Tai now and future generations.

(Meaning as described by Ngāi Tai Ki Tāmaki)

Proposed name extension for Lot 506	Justification (as described by applicant)
Bushfield Drive	It is proposed to approve an extension of the name “Bushfield Drive” from its existing terminus at the intersection with Crossgar Road (constructed as part of Donegal Glen Stage 14) to the intersection of Murphys Road and Murphys Bush Drive. This road name approval is to cover the extension proposed by resource consent BUN60390182 as well as the future extension through to Murphys Road.

15. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

16. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

17. Road Type: ‘Drive’ and ‘Avenue’ are acceptable road types for the new public road, suiting the form and layout of the roads.

18. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

23. Hugh Green Ltd consulted with Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust) for the later stages of the Donegal Glen development. No other iwi have identified their interest in the development through the resource consent processes.

24. A formal response from Ngāi Tai Ki Tāmaki from provided on 4 February 2021, gifting the following names: “Tai Manawa Rahi”, “Te Tini”, “Koromeke”, “Toitū”, “Tautika” and “Uru”.

25. On 19 April 2021, the Howick Local Board resolved to names roads in Stages 14 and 15 “Koromeke Street” and “Uru Drive” (resolution number HW/2021/42). “Tai Manawa Rahi” and “Toitū” have been proposed as the preferred names for those roads and are now proposed as alternative names for Road 1 in Stage 16A.

26. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

27. The road naming process does not raise any financial implications for the Council.

28. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

30. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan for 34 Koromeke Street, Flat Bush	31
b ⇩	Location Map for 34 Koromeke Street, Flat Bush	33

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Ian Milnes – Acting Local Area Manager

Howick Local Board

15 August 2022

Approval for a new private road name at 28 Business Parade North, East Tamaki

File No.: CP2022/10442

Te take mō te pūrongoPurpose of the report

1. To seek approval from the Howick Local Board to name a new private road created by way of a land use development at 28 Business Parade North, East Tamaki.

Whakarāpopototanga matua

Executive summary

3. On behalf of the developer and applicant, Highbrook Development Limited, agent Natasha Artus of Goodman Group has proposed the names presented below for consideration by the Local Board.

5. The proposed names for the new private road at 28 Business Parade North are:

· Tāwharau Lane (Applicant Preferred)

· Te Tai Oha Way (Alternative 1)

· Te Whanga-i-Makau Lane (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approves the name Tāwharau Lane (applicant’s preferred name) for the new private road created by way of land use consent at 28 Business Parade North, East Tamaki, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90100710 and resource consent reference LUC60375560).

Horopaki

Context

6. Resource consent reference LUC60375560 was issued in August 2021 for the construction of three detached light industrial buildings and an extension to an existing private road.

7. Site and location plans of the development can be found in Attachments A and B.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. In this development, a road name was not required by LINZ, however they have advised their preference for one and therefore a report has been presented

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: Ngāi Tai ki Tāmaki have gifted the proposed road names in the table below. The names support the identity and revitalisation of Ngāi Tai through enabling the return of historic names to the landscape.

Proposed name

Meaning (as described by Ngāi Tai ki Tāmaki)

Tāwharau Lane

(Applicant preferred)

Nearby was an area known to Ngāi Tai a Te Wharau. A ‘wharau’ was a temporary shelter, where given the location of the awa, a weary traveller would have built a wharau to rest or take refuge. Access to fresh water and food made for an ideal rest stop. ‘Tāwharau’ means to shelter, to take refuge. Phonetic Pronunciation: Tah fah row.

Te Tai Oha Way

(Alternative 1)

The greeting of Tai. Here, ‘Tai’ is location word speaking of the coast. It is a greeting from the waters lapping the shore, and a greeting from Ngāi Tai and who are a people accustomed to living by the sea. ‘Oha’ is ‘to greet’. Phonetic Pronunciation: Te – as in Ted without the ‘d’, Tie Or-haa.

Te Whanga-i-Makau Lane

(Alternative 2)

Is the large inlet on the opposite side of the awa. ‘Te Whanga’ describes a bay, cove, or estuary and ‘i Makau’ describes the area to be favoured, likely for its then plentiful food source but also as the entrace way to Te To Waka, the portage to Te Manukanuka. Phonetic Pronunciation: Te – as in Ted without the ‘d’, Far-gah ee Mah-co.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Lane’ and ‘Way’ are an acceptable road type for the new private road, suiting the form and layout of the road.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. Goodman Group consulted with Ngāi Tai ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust) with regard to the proposed private road. A formal response from Ngāi Tai ki Tāmaki was provided on 25 February 2022, where the following names were gifted: “Tāwharau Lane”, “Te Tai Oha Way”, and “Te Whanga-i-Makau Lane”.

22. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

23. The road naming process does not raise any financial implications for the Council.

24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

26. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan for 28 Business Parade North, East Tamaki	39
b ⇩	Location Map for 28 Business Parade North, East Tamaki	41

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Ian Milnes – Acting Local Area Manager

Howick Local Board

15 August 2022

Approval for two new private road names at 23 Flat Bush School Road, Flat Bush Auckland 2016

File No.: CP2022/10979

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name two new private roads, being two commonly owned access lots (COALs), created by way of a subdivision development at 23 Flat Bush School Road.

Whakarāpopototanga matua

Executive summary

3. On behalf of the developer and applicant, Dreamhome Parkview Development Ltd, agent, Maggie Zhou of ACE Surveyor has proposed the names presented below for consideration by the Local Board.

5. The proposed names for the two new private roads at 23 Flat Bush School Road are:

Lane 2

· Dream Home Lane (Applicant Preferred)

· Papa Tākaro Lane (Alternative 1)

· Te Tāone Lane (Alternative 2)

Lane 3

· Wā Kāinga Lane (Applicant Preferred)

· Kaikape Lane (Alternative 1)

· Whakapapa Lane (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approves the names ‘Dream Home Lane’ (applicant’s preferred name) for Lane 2 and ‘Wā Kāinga Lane’ (applicant’s preferred name) for Lane 3 for the new private roads created by way of subdivision at 23 Flat Bush School Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90100282, resource consent references BUN60370430 and SUB60370431).

Horopaki

Context

6. Resource consent reference BUN60370430 (subdivision reference number SUB60370431) was issued in12 May 2021 for the creation of 39 fee simple residential allotments and three commonly owned access lots (COALs).

7. Location and site plans of the development can be found in Attachments A and B.

9. Therefore, in this development, the new COALs (Lane 2 and Lane 3) require a road name because they both serve more than five lots. Lane 1 does not need a name because it does not have any homes that are accessed off of it. This can be seen in Attachment B, where the COALs that require a name are highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed road names reflect the landscape features of the area as well as the developer’s good wish for the future owners and occupiers of these allotments.

Road Reference	Proposed name	Meaning (as described by applicant)
Lane 2	Dream Home Lane (Applicant preferred)	It is a wish that this development will provide the ideal homes for people.
	Papa Tākaro Lane (Alternative 1)	It is a Māori word in terms of ‘Sport’, the existing road down the site, named ‘Hakinakina Drive’, is also named after ‘sport’. The name shows a link to the local area.
	Te Tāone Lane (Alternative 2)	It is a Māori word that means ‘the town’, this name reflects the local area, Flat Bush, as the country's largest and most comprehensively planned new town, to be the town for many people and new migrants.
Lane 3	Wā Kāinga Lane (Applicant preferred)	It is a Māori word that means ‘home’, reflects that this development will be sweet homes for future owners
	Kaikape Lane (Alternative 1)	This is the Māori word in terms of ‘hooker’ in rugby, the existing road down the site, ‘Hakinakina Drive’, also means ‘sport’, and the Marist Eastern Rugby Club, is located up north to the site. The name shows a match to the existing surrounding identities.
	Whakapapa Lane (Alternative 2)	‘Whakapapa’ is the Māori word in terms of ‘Flat’, and Flat Bush, the local area is located on the Southeast of the city. The name shows a link to the local area and its topographical features.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Lane’ is acceptable road types for the new private roads, suiting the form and layout of the COALs.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. On 01 June 2022, mana whenua was contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa Trust Board

· Ngāti Paoa Iwi Trust

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga

· Te Patukirikiri

22. By the close of the consultation period, no responses, comments, or feedback were received. Dependant on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the Council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report attachment A - Location Map	47
b ⇩	Report attachment B - Site Plan	49

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Ian Milnes - Senior Local Board Advisor

Howick Local Board

15 August 2022

Auckland Council’s Quarterly Performance Report: Howick Local Board for quarter four 2021/2022

File No.: CP2022/11571

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2022 and the overall performance for the financial year against the approved 2021/2022 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Howick Local Board and includes financial performance and delivery against work programmes for the 2021/2022 financial year The work programme is produced annually and aligns with Howick Local Board Plan outcomes.

3. 49 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Thirteen activities were undelivered, cancelled, put on hold or deferred.

4. Key activity achievements from the 2021/2022 work programme include:

· $265,437 of funding was provided to support Pest Free Howick, a community campaign encouraging residents to control pest plants and animals (Infrastructure and Environmental Services, ID 664).

· Delivered a Youth Space which provides a safe hang out place for young people along with activities for them (Customer and Community Services, ID 230)

· Investigation of the Howick Beach Seawall has concluded, and preliminary design work has commenced (Infrastructure and Environmental Services, ID 2231)

· Continued Significant investment into the Howick Stream improvement programme (Infrastructure and Environmental Services, ID 669).

5. Key activities not delivered / not progressed as expected include:

· LB event – Celebrating cultures (Customer and Community Services, ID 1584). This event could not be delivered due to COVID-19.

· Event Partnership Fund Howick (Customer and community services, ID 239). Many of the funded events could not be delivered due to COVID-19.

· Howick Recreation Centre – install a community notice board (Customer and Community Services, ID 29336). Resource consent has been applied for, as sign would be too low to the ground if kept to the 1.5m height restriction.

· Rogers Park – renew playground (Customer and Community Services, ID 20663). Project has been placed on hold and physical works will commence in the 2023 – 2024 financial year.

6. Qualifying budgets of unfinished activities will be carried forward into 2022/2023 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2022.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the performance report for quarter four ending 30 June 2022.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on 29 August 2022.

Horopaki

Context

8. The Howick Local Board has an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services.

· External Partnerships;

· Plans and Places;

· Tātaki Auckland Unlimited.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

Description automatically generated

COVID-19 restrictions

10. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August to 2 December 2021, when all of New Zealand moved to the COVID-19 Protection Framework, also known as the traffic lights. Auckland went into traffic light red, moving to traffic light orange on 30 December 2021.

11. Auckland Council regional and community facilities were closed in Level 3 and 4. Restrictions were slightly eased in Level 3, Step 2 and from mid-November 2021 libraries and the majority of arts and community centres were reopened. Pools and leisure centres were able to reopen from 3 December 2021 when New Zealand moved to the COVID-19 Protection Framework.

12. From 30 December 2022 until 13 April 2022, Auckland was in the red traffic light setting under the COVID-19 Protection Framework, which impacted council and community-delivered event planning and programming. From 13 April 2022 Auckland has been in the orange traffic light setting.

13. COVID-19 has also has an impact on the supply chain for capital projects materials causing delays.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

14. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

Chart, pie chart

Description automatically generated

15. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Chart, waterfall chart

Description automatically generated

Graph 4: Work programme performance by activity status

Chart, bar chart

Description automatically generated

Key activity updates from quarter four

16. Howick - develop dog exercise area (Customer and Community Services, 28170).Physical works have commenced for the installation of a dog park at Lloyd Elsmore Park.

17. Cockle Bay reserve – renew lay assets and fence (Customer and Community Services, 3227). A renewed playground was delivered at the Cockle Bay reserve.

18. Earnslaw Park – renew and improve park assets (Customer and Community Services, 2181). An improved playground was delivered at Earnslaw park.

19. Lloyd Elsmore Park – Renew Skate Park, ID 2207. Installation of a half-pipe at the Lloyd Elsmore Skatepark was completed.

Changes to the local board work programme in quarter four

Activities with changes

20. The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref	Work Programme Name	Activity Name	Change	Reason for change	Budget Implications
26476	Customer and Community Services	Howick – LDI minor capex	Budget increase	Additional budget is required for the minor earth works and removal of the tree for the half pipe to be placed, as well as an additional element next to the half-pipe to prevent mud and other debris getting on it. This is a retrospective variation.	Increase by $12,000
27333	Customer and Community Services	Barry Curtis Park – upgrade and improve event infrastructure	Budget decrease	The project forecast this financial year is less than anticipated due to detailed scoping and design therefore the project manager is unable to spend the high-level budget of the 2021/2022 work programme. This budget can be reallocated to another project this financial year. It is important to note that this amount will be reallocated back into this project in future years to enable the physical delivery.	Decrease by $12,000
30560	Customer and Community Services	Te Whare Ora – renew facility	Budget increase	The increase in budget is to remediate the asbestos that was identified by the water metre during the pre-start to the physical works. If these works are not completed, the asbestos will be a health and safety risk and will likely to be agitated/disturbed.	Increase by $34,000
20383	Customer and Community Services	Howick Domain – renew facilities	Budget decrease	The project manager is unable to spend the full, high-level budget of the FY21/22 work programme. This budget is up for re-allocation, and has already been placed in the future years work programme as a deferral.	Decrease by $34,000

Key activity achievements from the 2021/2022 work programme

21. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

· $265,437 of funding was provided to support Pest Free Howick, a community campaign encouraging residents to control pest plants and animals (Infrastructure and Environmental Services, ID 664).

· Delivered a Youth Space which provides a safe hang out place for young people along with activities for them (Customer and Community Services, ID 230)

· Investigation of the Howick Beach Seawall has concluded, and preliminary design work has commenced (Infrastructure and Environmental Services, ID 2231)

· Continued Significant investment into the Howick Stream improvement programme (Infrastructure and Environmental Services, ID 669).

Overview of work programme performance

Customer and Community Services work programme

22. In the Customer and Community Services work programme, there are 110 activities that were completed by the end of the year or will be by end of June 2022 (green), Fourteen activities that are in progress but are delayed (amber), four activities that are significantly delayed, on hold or not delivered (red) and seven activities that have been cancelled and deferred in the period April to June 2022 (grey). Activities with significant impact are discussed below:

Table 3: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
CFWD Howick Gymsports Facility	Red	In progress	Lloyd Elsmore Community Hub presented an update to the board at a June workshop and requested drawdown on the $600,000 LDI budget for costs associated with preliminary design/resource consent. If required, staff will bring a report to a Q1 business meeting for resolution to release funds. The outcome of this LECH work will support a future application to the Sport and Recreation Facility Investment Fund. Staff continue to monitor investigations into future locations for Howick Leisure Centre.
Howick LDI – Heritage – Install interpretative signage (ID 17864)	Red	Approved	Delays due to discussions with the heritage team, as well as the inclusion of iwi to gain the knowledge of the history behind the site. Investigations currently underway.
Howick Recreation Centre - Install a community notice board (ID 28336)	Red	In progress	Have applied for resource consent, as the sign would be too low to the ground if kept to the 1.5m height restriction. Once consent is approved, physical works will begin.
HW: Community Garden Service Assessment	Amber	In progress	The findings of the arcaheological report were presented at a May 2022 workshop. The local board requested further consultation concerning the potential community garden development at Hawthorne Dene. Consultation with the Howick Historical Society confirmed their support for the proposal and a business report will be provided to the board in August 2022.
LB event -Stockade Hill and Mainstreet lights (ID 242)	Amber	Completed	Due to COVID-19 restrictions, the live event was cancelled. The Christmas lights went ahead, resulting in partial delivery (hence the Amber status).
Howick Celebrated Citizens (ID 1675)	Amber	Deferred	The Howick Celebrated Citizens was not delivered in FY2021/2022 because of COVID-19 restrictions.
CARRY FORWARD: Howick Leisure Centre – Investigate indoor active recreation needs in Howick and their implications for the Howick Leisure Centre (ID 1539)	Amber	In progress	Business report is being drafted. The findings and recommendations will be presented to Te Poari ā-Rohe o Howick in Q1.
Howick – develop shared pathway – HWCNP – Aviemore Road to Botany Road (ID 30025)	Amber	In progress	Construction phase has been delayed due to material supply issues and contractor availability. Construction is now programmed to start in September to allow for drier ground conditions.
Howick – renew park play spaces (ID 18650)	Amber	In progress	Physical works will commence in early July 2022. There have been delays in starting works due to contractor availability and material supply issues.
Howick – renew sports fields (ID 18661)	Amber	In progress	The below listed projects have experienced delays: - Lloyd Elsmore Park (Cricket nets) – project scheduled to start in the next four weeks (delays with materials as well as engineer). - Howick Domain (Cricket nets and drainage) – project scheduled to start in next four weeks (delays with materials as well as engineer). - Floodlight assessments – currently underway, delays in the structural inspections due to staff shortage and two engineers having COVID-19. - Lloyd Elsmore Park (athletics track) – project is committed, due to weather (rainy season) the works are postponed to September/October. The board will be updated on the completion of projects in the monthly reports.
Howick Library – comprehensive renewal (ID 18083)	Amber	In progress	Preliminary design is still underway. Delays due to using a third-party architect who is completing the design. The scale of the works is bigger than initially anticipated. Next steps: review of preliminary design and progress into detailed design.
Howick Recreation Centre – comprehensive renewal (ID 17203)	Amber	In progress	Contractor engaged to complete physical works for the group fitness room flooring renewal. Quotes being reviewed for roof renewal works based on the roof assessment report.
Mangemangeroa Development Plan – develop implementation plan (ID 30579)	Amber	In progress	Request of proposal to include external project manager for planning stage of project and to assist in Mana Whenua consultation.
Ostrich Farm - design and consent – sand, silts, drainage and irrigation works (ID 16641)	Amber	In progress	Detailed design for stage 1 is completed. Budget is no longer available within the current Long Term Plan. Will have to wait for Governing Body to reallocate the funding back to this project.
Ara Tai Reserve 21R Ara Drive Bucklands Beach Yacht Club Incorporated (ID 1685)	Amber	On hold	Tenant yet to submit lease application form and Land classification work by Council’s land advisory team needs to be completed prior to staff progressing a new lease. Lease is in the 2022/2023 work programme for staff to undertake work next financial year.
Bucklands Beach 56R The Parade, Bucklands Beach, Bucklands Beach Yacht Club Incorporated (ID 1682)	Amber	In progress	Tenant to submit a new lease application, then staff can progress this as part of next financial year work 2022.2023 programme.
Howick Domain 90R Wellington Street, Howick	Amber	On hold	Staff to liase with tenant on the building conditions assessment items requiring their attendance. Lease is in the 2022/2023 work programme.

Infrastructure and Environmental Services work programme

23. In the Infrastructure and Environmental Services work programme, all (eight) activities were completed by the end of the year or will be by end of June 2022 (green).

External Partnerships work programme

24. In the External Partnerships work programme, all (one) activities were completed by the end of the year or will be by end of June 2022 (green).

Plans and Places work programme

25. In the Plans and Places work programme, all (two) activities were completed by the end of the year or will be by end of June 2022 (green).

Tātaki Auckland Unlimited work programme

26. In the Tātaki Auckland Unlimited work programme, all (two) activities were completed by the end of the year or will be by end of June 2022 (green).

Deferred activities

27. The Lead Financial Advisors are identifying projects from the local board’s 2021/2022 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

29. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Howick Schools Waste Minimisation Programme (Infrastructure and Environmental Services, ID 666) includes a Carbon Footprint education element.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. This report informs the Howick Local Board of the performance for quarter four ending 30 June 2022 and the performance for the 2021/2022 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

32. Two activities have a direct Maori outcome focus:

· Maori Engagement: Improving responsiveness to local Maori Howick (Customer and Community Services work programme ID 228). The marae continues to feel the impact of the pandemic and staff are working with and linking them into wider community networks. The Marae is still operating but is not at capacity.

· Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori – Howick (Customer and Community Services work programme ID 1343). Howick Library have continued to connect and develop their relationship with Owairoa Marae and the Te Kakano programme. Planning is underway at all libraries for Matariki events and activities.

Ngā ritenga ā-pūtea

Financial implications

33. This report is provided to enable the Howick Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme. There are no financial implications associated with this report.

Financial Performance

34. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2022. Due to these obligations the financial performance attached to this report is excluded from the public.

35. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

37. Work programmes for 2022/2023 were approved at the board’s business meeting in June 2022.

38. Deferral of budgets of unfinished activities will be added into 2022/2023 work programmes by quarter one reporting

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Local Board - 1 April to 30 June Work Programme Update	61
b ⇩	Howick Local Board - Operating performance financial summary - Confidential

Ngā kaihaina

Signatories

Author	Blair Morrow – Local Board Advisor
Authoriser	Ian Milnes – Acting Local Area Manager

Howick Local Board

15 August 2022

Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill

File No.: CP2022/11659

Te take mō te pūrongo

Purpose of the report

1. To seek input from local boards on the draft council submission to the Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco^{^[1]}) Amendment Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment.

3. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive

4. Local board feedback is being sought on this submission. The deadline for feedback to be considered in the council’s submission is 16 August 2022, whilst the final date for any local board feedback to be appended to the submission is 17 August 2022.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) provide feedback on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission.

Horopaki

Context

5. The government has a goal that Aotearoa-New Zealand is smokefree by 2025. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment. Legislative change is required to achieve the Smokefree 2025 goal and address the gaps remaining in New Zealand’s comprehensive regulation of tobacco products. Auckland Council has endorsed this goal for Tāmaki Makarau.

6. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

7. The Bill is currently being considered by the Health Select Committee, who have invited submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of feedback on the Bill

8. There are three elements to the Bill:

· Proposal One – Reduce smoked tobacco supply

o new provisions restrict the sale of smoked tobacco products to retailers approved by the Director-General of Health, set out the application process and criteria to be an approved retailer, and provide for the Director-General of Health to set a maximum number of retail premises allowed in a certain area. The intent of these provisions is to significantly limit the number of retailers able to sell smoked tobacco products

· Proposal Two – Smokefree generation

o new provisions allow for the introduction of a smokefree generation policy by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009. The intent of the policy is to prevent young people, and successive generations, from ever taking up smoking

· Proposal Three – Nicotine removal in smoked tobacco.

o new provisions regulations on the manufacturing, importing, sale and supply of smoked tobacco products. A specific provision sets limits on the quantity of nicotine levels and other constituents of smoked tobacco products.

9. The intent of these provisions is to increase the number of people who successfully stop smoking, and support tamariki/young people to remain smokefree, by making smoked tobacco products less appealing and addictive. These legislative changes are mutually reinforcing, and together are expected to deliver the substantial changes needed to achieve the Smokefree 2025 goal and improve health outcomes for all New Zealanders.

10. Overall, council supports the passage of the Bill. However, to maximise the effectiveness of measures in the Bill we suggest it is paired with:

· more and better support for smokers to quit

· more effective enforcement of existing regulations, particularly around vaping

· a plan to consider the role of vaping, which is an effective smoking cessation tool but will become unnecessary to the degree that the Bill is effective in achieving the goal of a smokefree Aotearoa

· a robust monitoring and evaluation framework to ensure the Bill is effective and enable its implementation to be adjusted as necessary.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The submission will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The feedback aligns with council’s goal that Tāmaki Makarau is smokefree by 2025 and our plans to achieve this. This goal and the associated plan were developed with input from relevant departments and Council-Controlled Organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. Local board views are being sought to feed into the draft submission and will be incorporated into the council’s final submission where possible.

Tauākī whakaaweawe Māori

Māori impact statement

14. In Tāmaki Makaurau Māori and Pacific communities have the highest overall smoking prevalence, with the highest prevalence rates amongst these communities in Henderson, Massey, Glen Innes, Point England, Māngere, Ōtāhuhu, Ōtara, Papatoetoe, Manurewa and Papakura.

15. To reach the national smokefree 2025 goal, 7000 to 8000 Māori and Pacific peoples in Tāmaki Makaurau would need to stop smoking each year over the next four years. The number of new Māori and Pacific smokers would also need to reduce to zero.

16. Overall, the measures in the Bill are likely to help to reduce smoking rates among Māori and Pacific communities. However, we believe the Bill would be more effective if partnered with more and better support for smokers to quit. Given the high smoking rates in some Māori and Pacific communities this support should be delivered with community partners with experience and connections in these communities.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications associated with this submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks associated with the submission.

Ngā koringa ā-muri

Next steps

19. Feedback from local boards will be incorporated into the council’s final submission as appropriate. Local board resolutions on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission will be appended to the Auckland Council submission.

20. Below are the key dates for input into the submission:

· 11 August: draft submission sent to local boards

· 16 August: deadline for feedback to be considered in the council’s submission

· 17 August: final date for any formal local board feedback to be appended to the submission

· 23 August: final submission will be approved by Parks, Arts, Community and Events Committee Chair, Deputy Chair and Independent Māori Statutory Board member

· 22 September: The final submission will be reported retrospectively to the Parks, Arts, Community and Events Committee and circulated to elected members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Howick Local Board

15 August 2022

Local Board Government Electoral Legislation Bill

File No.: CP2022/11725

Te take mō te pūrongo

Purpose of the report

1. To provide feedback to the Governing Body for when it considers an Auckland Council submission on the Local Government Electoral Legislation Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Bill is an omnibus bill in that it amends several statutes. It:

· removes the restriction of 20 councillors on the Governing Body

· provides a revised process for establishing Māori wards

· allows minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries

· provides a dedicated process for the reorganisation of local boards

· provides more flexibility for lodging candidate nominations (eg electronic nominations)

· provides more detail around resolving ties and conducting recounts

3. The provisions that relate to Auckland Council are in response to submissions the council has made previously. Staff recommend general support for the provisions relating to the number of councillors on the Governing Body, the alignment of boundaries and a separate process for the reorganisation of local boards (as in the proposed Schedule 3A).

4. The process for establishing Māori wards arises out of feedback from consultation on a discussion document. The proposed provisions generally align with the feedback provided by Auckland Council on the discussion document. Some local boards at that time raised the issue of Māori representation on local boards. That has not been addressed in the proposed provisions.

5. Staff recommend support for the provisions relating to candidate nominations, tied votes and recounts.

6. The Bill is attached as Attachment A. There is an explanatory note at the front of the Bill. There is additional information, including Cabinet papers and submissions on the previous discussion document, on the Department of Internal Affairs website: https://www.dia.govt.nz/maori-wards

7. Attachment B contains a comparison of proposed provisions for the reorganisation of local boards in Schedule 3A with the current provisions in Schedule 3.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) consider its feedback on the Local Government Electoral Legislation Bill.

Horopaki

Context

8. The Bill was introduced on 26 July 2022. It has had its first reading and has been referred to the Governance and Administration Committee. Submissions to the committee close on 14 September 2022.

9. The Bill is an omnibus bill and amends three statutes.

10. It amends the Local Government (Auckland Council) Act 2009 to remove the set number of councillors on the governing body for Auckland Council. Like every other council, the number of councillors on the governing body will be able to be reviewed to be between 5 and 29 total councillors. Auckland Council has been requesting this since 2015.

11. It amends the Local Electoral Act 2001 to:

a) provide a revised process for establishing Māori wards

b) allow minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries, to be included in the council’s proposal when it conducts its review of representation arrangements

c) provide more flexibility for lodging candidate nominations (eg electronic nominations)

d) provide more detail around resolving ties and conducting recounts.

12. It amends the Local Government Act 2002 to include a new Schedule 3A. The current schedule 3 deals with the reorganisation of councils (establishment, abolishment, amalgamation) and any reorganisation of local boards would currently have to be conducted under those provisions. The proposed schedule 3A provides a process specifically for unitary authorities which have local boards.

13. The Governing Body will consider a submission from Auckland Council at its meeting on 25 August 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Government Auckland Council Act 2009

14. The amendment to the Local Government Auckland Council Act 2009 to remove the restriction on the number of councillors on the governing body has been requested previously by the council. It will allow the council to review the total number of members when it conducts a representation review for the 2025 elections.

15. Every other council in New Zealand is able to review the number of councillors between a minimum of 5 and maximum of 29. In reviewing the number of councillors, Auckland Council will be able to consider Auckland’s growing population. It will also take into account that the number of members elected from Māori wards is proportional to the total number of councillors.

16. Staff propose that the Auckland Council supports this provision in line with its previous submissions.

Local Electoral Act 2001 – Māori wards

17. The proposed process for establishing Māori wards has two-steps:

a) A council decides whether it should have Māori representation

b) If a council resolves to have Māori representation, then it must provide for Māori wards when it conducts its representation review.

18. The Bill requires a council to consider Māori representation at the following times:

a) If the council did not have Māori wards for the previous two elections, it must consider Māori representation for the next election

b) If the council did have Māori wards for the previous two elections, then it may consider Māori representation for the next election.

19. Before a council decides whether to have Māori representation it must engage with Māori and other communities of interest and take their views into account.

20. The decision on whether to have Māori representation must be made by 20 December two years prior to an election. The review of representation arrangements takes place in the year prior to an election year, following the decision on Māori representation.

21. Auckland Council’s submission on the discussion document that preceded the bill reflected the position of the Governing Body that Māori representation in local government should be modelled on Māori representation in Parliament. The Parliamentary Māori electorate provisions are contained in legislation – the Electoral Act 1993. Any legislation, before it is made, must provide for public consultation through a select committee. Once enacted, legislation remains in place until Parliament chooses to review it.

22. The proposed process requires councils to consider Māori representation if they do not already have it, including engagement with Māori and the community. There is no requirement on councils to resolve to have Māori representation. However, if a council has Māori representation then it is not required to reconsider Māori representation though it may if it chooses. Staff consider that the proposed process is in line with the previous position of the Governing Body and recommend support for the process.

23. Staff propose that Auckland Council supports these provisions.

24. Some local boards, in their feedback on the previous discussion document, advocated for Māori representation on local boards (the local board equivalent to a Māori ward would be a Māori subdivision). The Bill does not address this. Although possibly out of scope of the current proposals, local boards who feel strongly about Māori representation on local boards might consider advocating for this.

Local Electoral Act 2001 – minor changes to local board boundaries as part of a representation review

25. When a council establishes wards one of the principles it must observe is fair representation. This principle requires that each councillor represents the same number of people as the average across the whole of Auckland, within a 10 per cent margin. The Local Government Commission may approve exceptions to this requirement based on maintaining communities of interest. However, when ward boundaries have to change to meet the fair representation requirement, they get out of alignment with local board boundaries.

26. The Governing Body, at its meeting on 30 July 2015, aware of the potential for such misalignments to occur, resolved to:

“seek legislative change that provides the Local Government Commission the power to determine a change to a local board boundary where the key purpose is to achieve alignment with a ward boundary that is changed as a result of a review of representation; provided that either the change is minor or, if not minor, the change:

(i) ensures effective representation of communities of interest within both the local board area and the ward, and

(ii) is supported by the affected local boards, and

(iii) was publicly notified as part of the representation review.”

(GB/2015/1)

27. The advice received back at the time was that the Minister declined to take this forward. The Bill picks this issue up again but in a slightly different way.

28. Presently the boundaries of local boards can only be altered through a reorganisation process. This is a resource intensive process which means it is unlikely to be used to make minor changes to local board boundaries.

29. The Bill provides that a unitary authority, when it proposes its representation arrangements, is able to include proposals for adjusted local board boundaries in order to maintain alignment with ward boundaries where these are minor. The extent of permissible adjustment will be defined in regulations in terms of the maximum population transfer permitted. Staff expect this quantity to be low.

30. Such changes would need to result in boundaries that enable democratic local decision making by, and on behalf of, communities of interest throughout the district and enable equitable provision to be made for the current and future well-being of all communities of interest within the affected area. They would also, so far as practical, coincide with ward boundaries.

31. Staff consider that this provision will most likely be rarely used but support its inclusion as an option available to the council when it conducts its review of representation arrangements. The provisions in the Bill mean that any proposal to change local board boundaries will be included in the council’s initial proposal. The Governing Body has, in the past, consulted with local boards on any matters it includes in the council’s initial proposal that affect local boards. Following public notification of the initial proposal, the public and local boards can make submissions and the Governing Body then decides the council’s final proposal which is publicly notified for objections and appeals. The Local Government Commission determines any objections and appeals. There is therefore ample opportunity for consideration of a proposal to change local board boundaries to align with ward boundaries, with local boards and the public able to make their views known.

32. There are operational costs associated with changes to local board boundaries and these would need to be considered as part of any change to local board boundaries. For example, records on council’s property database include a local board field. A change to a local board’s boundaries would require changes to affected property records.

33. Staff propose that the Auckland Council supports these provisions.

Local Electoral Act 2001 – ties and recounts

34. The Bill provides that rather than resolving a tie by lot, a judicial recount is held. A council cannot be sworn in until recounts are resolved, but an urgent meeting may be held if necessary.

35. Staff propose that the Auckland Council supports this provision.

Local Electoral Act 2001 – candidate nominations

36. The Bill provides for candidates to submit nominations in a manner approved by the Electoral Officer (such as electronically).

37. Staff propose that the Auckland Council supports this provision.

Local Government Act 2002 – Schedule 3A - Establishment or reorganisation of local board areas in unitary authority districts

38. Currently any reorganisation of local boards would have to be carried out under the provisions relating to reorganisation of local authorities (Schedule 3 of the Local Government Act 2022). Because of this, these provisions are cumbersome when used solely to address local board numbers and boundaries within a single unitary authority. For example, they provide for dealing with assets and for transition committees, which are not relevant to local board reorganisation.

39. The Bill proposes a new Schedule 3A as a replacement for Schedule 3 when being used to addressing local board numbers and boundaries within a single unitary authority. It retains the two alternative processes for determining a reorganisation plan, but removes unnecessary requirements:

a) The Local Government Commission conducts an investigation, on receipt of a re-organisation initiative or a request for an investigation, and, as a result, adopts a re-organisation plan

b) A unitary authority adopts a re-organisation plan which the Local Government Commission must approve if the requirements in the Bill are met.

40. Attachment B contains a table comparing the current process under Schedule 3 with the proposed process under Schedule 3A. This shows the process the council would use for a reorganisation of local boards without a legislation change compared to the process with the legislation change.

41. The following describes the key elements of the process in Schedule 3A.

First process

42. Under the first process, a unitary authority or group of 10 per cent or more of electors (of the affected area), or the Minister, may submit a reorganisation initiative or request for an investigation. Before making a decision on whether to investigate the Commission must consult the unitary authority and any affected local board. If the Commission decide to investigate, it must adopt a process. The process must include consultation.

43. The Commission must take into account how best to achieve all of the following objectives:

a) enabling democratic decision making by, and on behalf of, communities within the local board area

b) better enabling the purpose of local government to be given effect to within the local board area

c) efficiencies and cost savings

d) assurance that a local board has the resources necessary to enable it to effectively perform or exercise its responsibilities, duties, and powers in respect of any local board area established or change

e) effective responses to the opportunities, needs, and circumstances of the affected areas

f) better alignment of local board areas with communities of interest

g) enhanced effectiveness of decision making for non-regulatory activities of a unitary authority

h) enhanced ability of local government to meet the changing needs of communities for governance and services into the future

i) effective provision for any co-governance and co-management arrangements that are established by legislation (including Treaty of Waitangi claim settlement legislation) and that are between local authorities and iwi or Māori organisations.

44. The Commission may then adopt a reorganisation plan. In deciding whether to adopt a reorganisation plan the Commission must have regard for:

a) the scale of the potential benefits of the proposed changes in terms of the objectives set out in the previous paragraph and the likelihood of those benefits being realised

b) the financial, disruption, and opportunity costs of implementing the proposed changes at the proposed time

c) the risks and consequences of not implementing the proposed changes at the proposed time

d) existing communities of interest and the extent to which the proposed changes will maintain linkages between communities (including iwi and hapū) and sites and resources of significance to them

e) the degree and distribution of demonstrable public support for the proposed changes within communities in the affected area

f) the degree and distribution of any public opposition to the proposed changes within communities in the affected area.

45. A reorganisation plan specifies:

a) the name of the district of the unitary authority

b) the number and names of local board areas within the district

c) the boundaries of—

(i) each local board area

(ii) electoral subdivisions, if any, of each local board area

d) the number of elected members of the local board for each local board area and, if a local board area is subdivided for electoral purposes, the number of members to be elected by the electors of each subdivision

e) whether each local board may include members appointed by the governing body of the unitary authority

f) for each local board, whether the chairperson of the local board is to be—

(i) elected by the members of the local board from among themselves using one of the systems of voting set out in the Local Government Act 2002; or

(ii) directly elected to that office by the electors of the local board area.

46. The provision in e) is relevant to local boards established under the Local Government Act 2002 and does not apply to Auckland Council local boards (Auckland Council local boards are established under the Local Government (Auckland Council) Act 2009). It allows a unitary authority to appoint ward councillors to local boards.

47. The provision in f) is also relevant to local boards established under the Local Government Act 2002 and not Auckland Council local boards.

Second process

48. The second process is termed a unitary authority-led reorganisation application. A unitary authority may adopt a reorganisation plan as if it were the Commission and then submit it to the Commission for approval.

49. Before submitting a unitary authority-led reorganisation application, the unitary authority must consider any views and preferences expressed by any local boards that would be affected by the reorganisation plan.

50. The reorganisation plan must be accompanied by—

a) a statement that

· explains how the plan will achieve the objectives (as set out above for an investigation by the Commission)

· provides a balanced assessment of the reorganisation plan and outlines the advantages and disadvantages of the plan.

b) a report from the affected unitary authority, adopted by that unitary authority, that records—

(i) unconditional support for the plan from the governing body of the unitary authority

(ii) any views and preferences expressed by any local boards that would be affected by the reorganisation plan

(iii) the public consultation undertaken by the unitary authority

(iv) the themes and outcomes of that consultation.

51. The Local Government Commission must not approve the reorganisation plan if:

a) the reorganisation plan is not accompanied by the required documentation; or

b) the Commission considers, on reasonable grounds, that—

(i) the provisions for adopting reorganisation plans, their notification and content, were not complied with; or

(ii) the unitary authority has not complied with the requirement to consider the views of affected local boards; or

(iii) the plan does not have the support of affected communities.

Submission

52. Staff consider the council should support a streamlined process defined for the reorganisation of local boards within a single unitary authority. The proposed process maintains the essence of the current process but provides a process that is more fit for purpose for local boards and requires a unitary authority to consider the views and preferences of affected local boards.

53. There has been longstanding provision for reorganising community boards as part of the review of representation arrangements conducted by a territorial authority. Community boards may be established and disestablished as a part of such a representation review. An option might be to deal with the reorganisation of local boards through a representation review similarly to community boards. Staff consider that this would not be appropriate. Local boards are a part of the shared decision-making governance of Auckland Council and not just a means of increasing representation at the community level. It is more appropriate for the reorganisation of local boards to be dealt with as if they were local authorities rather than as if they were community boards but the processes for reorganisation should be simpler than those for local authorities – as being proposed in Schedule 3A.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. The proposals being considered in this report are neutral in terms of impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The outcome of a change in representation arrangements or the organisation of local boards would have implications for the group. However, the proposed legislative change is about the process for deciding the outcomes and not about the outcomes themselves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The provisions relating to the alignment of local board and ward boundaries and the provisions for the reorganisation of local boards are of major significance to local boards. Local boards will be supported by local board staff with feedback or drafting their own submissions for attachment to the Auckland Council submission approved by the Governing Body.

57. The provisions relating to Māori wards are of significance to those local boards who consider there needs to be Māori representation on local boards (Māori subdivisions).

Tauākī whakaaweawe Māori

Māori impact statement

58. Staff are currently engaging with mana whenua and mataawaka on Māori representation. The models being considered are the ‘Parliamentary’ model (which the current legislation provides), the ‘Royal Commission’ model (which provides for an appointed mana whenua councillor as well as two elected members) and other less-developed models.

59. The current position of the Governing Body is to support the Parliamentary model but the Independent Māori Statutory Board has asked the Governing Body to also consider the Royal Commission model. The incoming Governing Body will reconsider its position based on feedback from the engagement in December 2022.

Ngā ritenga ā-pūtea

Financial implications

60. There are no financial implications surrounding the decisions to make a submission.

61. The proposed legislative provisions may or may not have financial implications. Engaging with the community on establishing Māori wards will have a cost. Increasing the number of councillors will have costs associated with councillor support and corporate property and technology assets. The reorganisation of local boards will have an associated cost.

62. Increasing the number of councillors is likely to have an impact on the remuneration of councillors under current Remuneration Authority determination framework.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. With all submissions to Parliament the time frame is constrained and there is a risk that local boards and the Governing Body do not have sufficient time to consider all the ramifications. Usually this risk is mitigated in the sense that all other councils, Local Government New Zealand and Taituarā also make submissions – any aspect that is missed by one may be picked by another. However most other councils will not be interested in the provisions that apply only to Auckland or that apply only to unitary authorities. The mitigation here is that there has been good communication between the Department of Internal Affairs and Auckland Council at staff level.

Ngā koringa ā-muri

Next steps

64. Staff will be reporting the Bill to the Governing Body on 25 August 2022 and seeking approval for a submission to the Select Committee.

65. Boards who wish their feedback to be reported to the Governing Body should provide it by Monday 22 August 2022. Staff will recommend that the Governing Body delegates further consideration of local board feedback to the mayor and deputy mayor following the Governing Body meeting, then those boards who cannot meet the 22 August 2022 deadline have until Friday 26 August 2022.

66. The deadline for submissions to the select committee is 14 September 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local Government Electoral Legislation Bill	111
b ⇩	Comparison of current Schedule 3 and proposed Schedule 3A	157

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Carol Hayward - Team Leader Operations and Policy

[1] Definition: any tobacco product manufactured from tobacco and intended for use by smoking and inhalation, but does not include any medicine (being a medicine in respect of which there is in force a consent or provisional consent given under section 20 or section 23 of the Medicines Act 1981) that is sold or supplied wholly or principally for use as an aid in giving up smoking.

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP

Author	Matt Fletcher - Democracy Advisor
Authoriser	Ian Milnes – Acting Local Area Manager