Agenda of Kaipātiki Local Board - Wednesday, 17 August 2022

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At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict of interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 July 2022, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Takapuna Athletics Club

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding Takapuna Athletics Club.

Whakarāpopototanga matua

Executive summary

2. Kara Hartshorne and Dan Brady, Takapuna Athletics Club committee members, will be in attendance to address the board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Takapuna Athletics Club.

b) thank Kara Hartshorne and Dan Brady for their presentation.

Attachments

a 17 August 2022 - Kaipātiki Local Board Business Meeting - Takapuna Athetics Club presentation............................... 587

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) Notices of Motion have been received from Member Paula Gillon for consideration under items 12 and 13 respectively.

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board business meeting - Onewa Road clearway	11

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board business meeting - Notice of Motion: Traffic Management Plans	17

Kaipātiki Local Board

17 August 2022

Mini Shoreline Adaptation Plan: Wai Manawa/Little Shoal Bay Report

File No.: CP2022/10974

Te take mō te pūrongo

Purpose of the report

1. To endorse the Mini Shoreline Adaptation Plan – Wai Manawa/Little Shoal Bay draft report (refer to Attachment A of the agenda report).

Whakarāpopototanga matua

Executive summary

2. Shoreline Adaptation Plans are non-statutory documents that are being developed across Auckland over the next three to five years to provide a long-term adaptation strategy for council-owned land and assets in response to the impacts of coastal hazards and climate change, including sea-level rise.

3. The Shoreline Adaptation Plan work programme commenced in February 2021 with the development of the Whangaparāoa pilot.

4. Auckland Council has developed a ‘mini’-Shoreline Adaptation Plan (SAP) for Wai Manawa/Little Shoal Bay. The Wai Manawa mini site-specific SAP was completed for Wai Manawa due to increasing exposure to coastal hazards, along with the importance of this area to the community and the Kaipātiki Local Board. The ‘mini’ SAP concentrates on a localised scale of the plan focussed on a specific reserve and its surrounding environs. There is a greater level of detail in the background information and recommended actions, but the mini-SAP still follows the best practice principles of the wider SAP programme, including the guiding principles from mana whenua and the framework for mana whenua and community engagement.

5. The high-level strategies recommended by Wai Manawa/Little Shoal Bay mini-SAP (refer to Attachment A of the agenda report) will be embedded into the wider Shoreline Adaptation Plan for the Waitematā Harbour when it is developed within the wider work programme.

6. Community engagement for Wai Manawa/Little Shoal Bay mini-Shoreline Adaptation Plan began in January 2022 and closed on 16 March 2022. It included a range of digital and in-person events and tools to identify community values and objectives.

7. Mana whenua engagement with local iwi (Ngaati Whanaunga, Te Ākitai Waiohua, Ngāti Whātua o Ōrākei and Ngāti Pāoa) started in August 2021. This engagement consisted of a series of online hui to understand the cultural values of the coast. The values of mana whenua involved in this project have served as a core foundation of Wai Manawa/Little Shoal Bay mini-SAP report.

8. Wai Manawa/Little Shoal Bay was divided into nine discrete reserve management zones or units. By aligning the results of the technical coastal hazards risk assessment with local iwi feedback and infrastructure and community objectives, a series of adaptation strategies were developed across the short, medium and long-term. Strategies include a combination of ‘hold the line’ and ‘limited intervention’ for each of these units across all time periods.

9. Results have demonstrated that most of Wai Manawa/Little Shoal Bay Reserve will need to be managed over the next 100 years with a mix of limited intervention and hold the line strategies in place.

10. Recognising that implementation of these strategies defined for Wai Manawa/Little Shoal Bay could take a number of years as the Shoreline Adaptation Plan process is being applied around the entire Auckland region, a range of current actions have been identified that can be undertaken between 2022 and 2025 to address current issues using existing budgets.

11. The development of Shoreline Adaptation Plans across the region is funded through the 10-year Budget 2021-2031 as part of the climate action investment package. However, the reports do not commit council to any additional investment beyond the current actions identified above.

12. Implementation of the adaptation strategies recommended in Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan requires integration into relevant council documents and plans including Asset Management Plans. Alongside monitoring of coastal assets and the surrounding coastal environment, this will help to inform the appropriate maintenance and renewal of assets through the corresponding work programmes through a collaborative effort across Auckland Council departments.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) endorse Wai Manawa/Little Shoal Bay Mini Shoreline Adaptation Plan as presented at Attachment A to the agenda report.

b) note that Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan provides site-specific adaptive strategies that outline the preferred coastal management response for each site over time.

c) note that to implement Wai Manawa/ Little Shoal Bay Shoreline Adaptation Plan, adaptive strategies will need to be integrated into relevant Asset Management Plans to inform the maintenance and renewal of assets:

i) where strategies can be implemented through existing budgets, this will be integrated from now

ii) where strategies require additional budget, this will be subject to a regional prioritisation process for funding once all Shoreline Adaptation Plans have been completed.

Horopaki

Context

13. The regional Shoreline Adaptation Plan work programme is focused on how we can adapt Auckland Council-owned land and assets to the impacts of coastal hazards and climate change over time. The programme is led by the Resilient Land and Coasts department and is developed collaboratively across Auckland Council including council-controlled organisations, Auckland Transport and Watercare.

14. The programme launched in February 2021 with a pilot study across Whangaparāoa Peninsula. The Whangaparāoa pilot was endorsed by the Hibiscus and Bays Local Board in February 2022 and approved by the Environment and Climate Change Committee in March 2022 (resolution number ECC/2022/56).

15. Development of each Shoreline Adaptation Plan to date has included engagement with mana whenua, the local community and relevant infrastructure providers. This has identified specific values and objectives to guide shoreline management options for each area. In combination with the technical results of a coastal hazards exposure assessment, these objectives are used to determine an appropriate series of shoreline adaptation strategies.

16. The strategies provide high-level guidance on how coastal areas can be adapted over time to sustainably manage the escalating impacts of coastal hazards and climate change. Strategies include:

· No active intervention: allow natural processes and evolution of the coast to continue. This includes no investment in the provision or maintenance of any coastal defences.

· Limited intervention: acknowledges that the coastline’s position will not be fixed into the future and may include limited work to extend existing asset life and small-scale nature-based measures (like dune planting).

· Hold the line: maintain the coastal edge at a fixed location, using nature-based options (like beach nourishment) or hard structures (like sea walls).

· Managed realignment: assets and activities are moved away from hazard-prone areas in a controlled way over time. Managed realignment allows greater space for natural buffers and reduces asset exposure to natural hazards.

17. The hold the line strategy relates to preserving the function and use of the reserve area or asset and relates to units with a strong link to infrastructure and high amenity value and use. A limited intervention approach has been applied to Le Roys Bush and environs and the coastal marine area within Little Shoal Bay for all time frames.

18. The process of developing the Wai Manawa/Little Shoal Bay report and resulting recommendations of the Shoreline Adaptation Plan are further discussed below.

Tātaritanga me ngā tohutohu

Analysis and advice

19. An assessment of the risk presented to Wai Manawa/Little Shoal Bay due to coastal hazards (including coastal inundation, coastal erosion, and rainfall flooding) and future climate change impacts was completed across the short (20-year), medium (60-year) and long (100-year) term. The risk assessment methodology was developed as a pilot, expanding on the original coastal hazards exposure assessment previously completed for Whangaparāoa Peninsula. The results of the assessment are summarised in Attachment B of the agenda report.

20. The risk assessment considers the impact of coastal hazards and climate change across the four well-beings of the Local Government Act:

· social (Auckland Council owned park and reserve assets and infrastructure)

· economic (assets including the road corridor and three waters infrastructure)

· environmental (based on the Auckland Unitary Plan including land area of areas of natural significance. Note that environmental exposure is based on land areas and does not include the Coastal – Coastal Transition Zone that extends seaward of mean high-water springs, which also has significant value)

· cultural (utilising a set of indicators based on heritage sites, acknowledging there are likely sites not recorded which may also have significant value to mana whenua).

21. To facilitate a better understanding of where exposure occurred, Wai Manawa/Little Shoal Bay was divided into nine units:

· Le Roys Bush and environs

· cricket pitch

· tennis/basketball and parking area

· Maritime Terrace abutment (north)

· road reserve

· beach front reserve

· boat yard

· Maritime Terrace abutment (south of the road reserve)

· foreshore.

22. The results of the risk assessment are presented as a series of tables for each hazard, demonstrating the changing risk over time for each of the well-beings considered.

23. The results show that there is a varying risk across Wai Manawa/Little Shoal Bay to coastal hazards across the four well-beings in the short term, with risks to social and environmental wellbeing associated assets being the highest. Detailed exposure results for point assets and areas are included in Appendix B of the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan report (refer Attachment A of the agenda report).

24. Due to the impacts of climate change (including sea-level rise and increased rainfall intensity), hazard extents and flood depths increase over time, in turn increasing the coastal hazard risk profile. Coastal inundation presents the highest long-term impact on council-owned land and assets at Wai Manawa/Little Shoal Bay. For coastal erosion, risks notably increase over time with erosion particularly impacting the Maritime Terrace abutment and boat yard areas.

25. The risk assessment results were used to inform discussions related to the changing coastal environment with

· local iwi

· infrastructure providers (Community Facilities, Healthy Waters, Auckland Transport and Watercare)

· amenity and open space specialists (Parks, Sports and Recreation, Community Facilities)

· the local community.

26. An understanding of changing risk over time has provided the technical basis for determining and changing high-level adaptation strategies along the coast.

Community engagement – local input to local issues

27. Community engagement for the Wai Manawa/ Little Shoal Bay Shoreline Adaptation Plan began in January 2022 and closed on 16 March 2022.

28. A combination of approaches to community engagement were applied during COVID-19 restrictions, including:

· An online webinar that was livestreamed and uploaded to Auckland Council’s YouTube channel for future reference. The webinar introduced the shoreline adaptation plan work programme and key concepts including coastal hazards, climate change, exposure and adaptation options.

· Two online community workshop sessions were facilitated to enable focused discussion of Shoreline Adaptation Plan community objectives, strategies and adaptation options for the reserve and wetland areas. The workshops included a range of participants from a variety of backgrounds, with most participants being residents of the nearby area. In total, 38 participants attended workshop 1 and 50 participants attended workshop 2.

· Digital engagement through ‘AK Have Your Say’ to understand key community values and enable the understanding of key community objectives. Around 395 survey responses were received during the community engagement period.

29. Community feedback from the ‘AK Have Your Say’ page included 395 survey submissions with written comments, photographs and suggested development and mitigation options within the reserve and wetland areas. In addition, a further 19 community submissions were provided to the council via e-mail.

30. All survey feedback was collated and sorted into the following five major categories:

· active recreation

· passive recreation

· environmental

· access

· community heritage and cultural values and environment.

31. Comments related to the above categories, along with feedback from workshops, have been used to develop the high-level community objectives for the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan.

32. Key community values, objectives and outcomes were divided into the nine outlined units (outlined in paragraph 21) and include objectives such as enhancing natural wetland functioning and reducing pollutants from catchment entering the wetland.

33. These objectives were used to guide the development of the adaptation strategies. A detailed breakdown of key community objectives per unit are included in Attachment D of the agenda report. Overall, the themes for the reserve included:

· improving the water quality of the coastal marine area

· holding the line along the coastal edge with improved water access and enhancement of the beach front reserve

· maintaining the active recreation areas of the reserve and some limited intervention within the natural freshwater wetland.

34. Workshop 2 was used to confirm the previously identified community objectives and outcomes, and to discuss the range of potential adaptation strategies and their alignment with identified community priorities. In most areas there were clear preferences of adaptation approaches to apply.

35. Feedback from this workshop was that the preferred action for the foreshore was limited intervention, while for the reserve areas seaward of the road the preferred strategy was to hold the line to maintain the high-quality reserve space for wider public use. Hold the line was also the preferred strategy within the majority of the cricket pitch and all of the tennis/ basketball and parking area. Within Le Roys Bush there was a greater range of suggested strategies.

36. During the community workshops, actions were also suggested for the nine various units. A detailed breakdown of suggested actions is included in Attachment D of the agenda report.

Adaptation strategies developed collaboratively

37. By aligning the results of the risk assessment with local iwi feedback and mana whenua guiding principles, regional and national policy and infrastructure and community objectives, a series of adaptation strategies were developed across the short, medium and long-term (refer Table 1 below). Strategies include a limited intervention approach for Le Roys Bush and environs, Wai Manawa/Little Shoal Bay itself for all timeframes, and hold the line for the land-based reserve areas for all time periods.

Table 1: Preferred high level adaptation strategies for the units in Te Wai Manawa/Little Shoal Bay

Cell		Unit	Short term 2025 - 2045	Medium Term 2045 - 2085	Long Term 2085 – 2130
North of road	A	Le Roys Bush and environs	Limited intervention	Limited intervention	Limited intervention
	B	Cricket pitch	Hold the line	Hold the line	Hold the line
	C	Tennis/ basketball and parking	Hold the line	Hold the line	Hold the line
	D	Abutment (north)	Hold the line	Hold the line	Hold the line
Road reserve	E	Road reserve	Hold the line	Hold the line	Hold the line
South of road	F	Beach front reserve	Hold the line	Hold the line	Hold the line
	G	Boat yard	Hold the line	Hold the line	Hold the line
	H	Abutment (south)	Hold the line	Hold the line	Hold the line
Foreshore (CMA)	I	Foreshore	Limited intervention	Limited intervention	Limited intervention

38. Attachment C of the agenda report outlines the changing adaptation strategies across the coastline over time. Results have demonstrated that most of Wai Manawa/Little Shoal Bay will need to be managed over the next 100 years with a mix of limited intervention and hold the line strategies in place.

39. The hold the line strategy relates to preserving the function and use of the reserve area or asset and relates to units with a strong link to infrastructure and high amenity value. Overall, the changing management strategies reflect the increasing risk over time but provide for a phased and adaptive management approach for assets and infrastructure located in the coastal hazards area.

40. Recognising that implementation of the Shoreline Adaptation Plan strategies could take a number of years as the process is being applied around the entire Auckland region, a series of six current actions (refer Table 2 below and Attachment C of the agenda report) that will be undertaken to support development and meet issues within current budgets have been identified.

Table 2: Current actions to support development of strategies and address current issues (to be applied from 2022-2025)

Item	Unit	Short Term Strategy	Action
1	Unit A (Le Roys Bush)	Limited intervention	Additional studies to understand salt water/freshwater effects of possible actions.
2	Unit B (Car park adjacent to bowling club)	Hold the line	Local bund raising and stormwater upgrade to reduce nuisance flooding of car park.
3	Unit B (Dudding Reserve)	Hold the line	Shift and raise cricket pitch to the west to retain active recreational space and planting of western edge of reserve.
4	Unit B and E (Dudding and road access)	Hold the line	Install non-return valves on stormwater pipes to reduce nuisance sea inundation due to high tides (does not address larger flooding).
5	Unit G/F (Boat yard and beach front reserve area)	Hold the line	Investigate options to reduce inundation through beach access ramp. Could include removing access ramp to boat yard by extending seawall, or low bunds on reserve to reduce flood pathway during high tides and storm surge events.
6	Unit I (CMA adjacent to 1350 outlet at western end of bay)	Limited intervention	Investigate benefit of existing unauthorised wool bale bag groyne structure and options for more durable replacement if retaining structure is preferred.

41. Areas of importance, either due to their landscape or heritage value, have also been considered. The cultural context section of the SAP has been drafted in partnership with mana whenua.

Future Shoreline Adaptation Plans

42. The Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan (SAP) is the first site specific, or mini-SAP, completed as part of a series of Shoreline Adaptation Plans which are currently being rolled out across the Auckland region over the next three to five years.

43. For consistency with the broader Shoreline Adaptation Plan work programme, results of the Wai Manawa/Little Shoal Bay mini-SAP have been embedded into the wider Waitematā Harbour Shoreline Adaptation Plan. Recognising the extensive engagement already undertaken for Wai Manawa/Little Shoal Bay, this area will not be revisited as part of the wider Waitematā Harbour Shoreline Adaptation Plan process.

44. Implementation of Shoreline Adaptation Plans will be supported by monitoring of coastal assets and the surrounding coastal environment. This will inform triggers for changing management strategies. Monitoring will include coastal asset condition assessments, beach level surveys, and tracking the rate of future coastal hazards and climate change impacts undertaken through the council as business-as-usual activities. Mana whenua will have the opportunity to lead or be involved in future shoreline monitoring as partners in the Shoreline Adaptation Plan Programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. The Shoreline Adaptation Plan work programme is funded as part of the regional Climate Action Package and is a core climate adaptation workstream. As global temperatures rise, Auckland is predicted to experience between 0.6 and 1.5 metres of sea level rise by 2130, dependent on the future carbon dioxide emissions scenario. The impacts of climate change and sea-level rise are expected to increase the frequency, intensity and magnitude of natural hazards including coastal erosion, coastal inundation and rainfall flooding.

46. Shoreline Adaptation Plans will help reduce asset exposure and signal the need to work with nature. In many cases this may involve developing natural systems (such as wide beaches, well vegetated dunes, and tidal marshes) that can help buffer the impacts of climate change.

47. Shoreline Adaptation Plans also assist in educating the public about the impacts of climate change and the need to adapt. Building awareness and signaling the need to be prepared for coastal hazard events is an important part of long-term resilience. For that reason, Shoreline Adaptation Plans report under the Community and Coast priority area of Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

48. The Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan report outlines how Auckland Council-owned land and assets in the shoreline area can be managed to mitigate the impacts of coastal hazards and climate change. Implementation of the plan will increase the resilience of the shoreline at Wai Manawa/Little Shoal Bay by decreasing the number of assets in hazards zones. The implementation of the plan will also support the development of natural systems that can act as a future buffer.

49. Greenhouse gas emissions are not considered within the report, which focuses on the strategic goal of adapting the shoreline to build long-term resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. Considering the broad extent of council-owned coastal land and assets and the non-statutory nature of the Shoreline Adaptation Plans, implementation of the plan will be a collaborative effort across Auckland Council departments, and the project team has worked in partnership with relevant departments to co-develop the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan report.

51. Strategies will be given effect to and integrated into all relevant council plans and documents including Reserve Management Plans, Regional Parks Management Plans, Open Space Network Plans and Asset Management Plans. Together, this will cascade through to support associated decision-making (such as landowner and leasehold approvals).

52. Adaptation strategies will be integrated into all relevant council strategic and targeted Asset Management Plans to inform appropriate outcomes in the maintenance and renewals work programmes. For example, management of Community Facilities assets that provide a coastal defense or amenity function will be considered through the council’s coastal assets renewals programme. This programme is managed through the Resilient Land and Coasts department who facilitate site-specific assessments of coastal processes, option feasibility and costings, to identify preferred solutions that will align with the overarching adaptation strategies identified in the Shoreline Adaptation Plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53. A workshop with the Kaipātiki Local Board to introduce the Shoreline Adaptation Plan process and the need to adapt was held in July 2021. Following initial engagement, workshops were held on 3 March, 15 June, and 27 July 2022 with the local board to keep members abreast of the engagement process.

54. The local board has supported the development of the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan throughout the community engagement period. Two joint engagement hui were held with the local board Chairperson and Deputy Chairperson and mana whenua to align objectives and outcomes.

55. Community objectives have been considered and are reflected in the development of the adaptation strategies, informing future projects in the subject area including coastal local board and renewals work programmes.

Tauākī whakaaweawe Māori

Māori impact statement

56. Shoreline Adaptation Plans are prepared in the spirit of partnership with mana whenua, and the project team meets regularly with the Infrastructure and Environmental Services Kaitiaki forum to provide updates and seek guidance and feedback.

57. For development of the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan, local iwi Ngaati Whanaunga, Ngāti Whātua o Ōrākei, Te Ākitai Waiohua and Ngāti Pāoa partnered in the development of the plan.

58. As part of the mana whenua engagement process eight hui with input via these four iwi entities were held between November 2021 and June 2022, including two combined hui with the Kaipātiki Local Board Chairperson and Deputy Chairperson. During these hui, iwi provided cultural context to the coastline and advocated specific themes related to shoreline management. Feedback from the hui identified the importance of iwi leading the guidance of restoration and storytelling of cultural and natural heritage supported by community groups and others.

59. The cultural context section of the Shoreline Adaptation Plan presents themes and objectives gifted by mana whenua, which have informed the development of the adaptation strategies, whilst serving as a core foundation of the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan.

60. To further honour themes advocated for in the report, staff have recommended that all future shoreline projects on the coastline:

· value whakapapa (ancestry) by acknowledging and supporting the cultural and spiritual values of mana whenua and giving effect to the views of mana whenua regarding culturally significant sites or areas in any coastal management or engineering options

· value taiao (environment) by prioritising naturalisation of the shoreline and working to enhance and protect the natural environment. This includes restoration of the natural environment in areas where managed realignment has been recommended and considering nature-based options in areas of hold the line

· value tangata hononga (connecting people) by recognising and supporting the interdependence of people and their environment, providing mana whenua with kaitiaki opportunities, and working with the local community on volunteering opportunities.

61. Information regarding how the Shoreline Adaptation Plan aligns with Te Ora ō Tāmaki Makaurau, the wellbeing framework developed by the Mana Whenua Kaitiaki Forum in response to Te Tāruke-ā-Tāwhiri, and Kia Ora Tāmaki Makaurau, the Māori Outcomes Performance Measurement Framework adopted by Auckland Council in 2021 has been included as a section in the Wai Manawa/Little Shoal Bay report.

Ngā ritenga ā-pūtea

Financial implications

62. Delivery of the Shoreline Adaptation Plan work programme is regionally funded through the climate action investment package of the 10-year Budget 2021-2031. No additional funding is sought from local boards to deliver the reports.

63. Mitigating coastal hazards will become increasingly expensive for Auckland and wider New Zealand. It will not be affordable or feasible to defend everywhere. Shoreline Adaptation Plans, like the Wai Manawa/Little Shoal Bay plan, will ensure that shoreline projects consider the escalating future risk of climate change and respond in both an environmentally and economically sustainable manner.

64. As a more focussed mini-SAP the plan also includes a series of six current actions (refer Attachment C of the agenda report, specifically Table 5) that will be undertaken within existing budgets to address current issues and support the development of future adaptation strategies. Aside from this, no financial investment decisions have been made through the Wai Manawa/Little Shoal Bay report.

65. The adaptation strategies of the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan will be given effect to across relevant council decision-making. This includes the future management, maintenance and renewal of council assets and land located along the coast through existing work programmes and associated budgets. Over time, this will result in cost savings as assets are moved out of coastal hazard areas and incur less damage due to coastal erosion and flooding.

66. Once all Shoreline Adaptation Plans across Auckland are completed, a regional funding prioritisation schema will be developed. The framework and process for undertaking this exercise will need to be agreed with the Governing Body. This will assist in budgetary requirements for areas where managed realignment or other major coastal works has been recommended.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67. Without strategic guidance, coastal asset decisions are at risk of being made on an ad-hoc basis and may not adequately consider the escalating risk of climate change. The Shoreline Adaptation Plan provides the strategic long-term vision for Wai Manawa/Little Shoal Bay coastal areas. Implementation of the plan will require multiple departments across council to continue to work together.

68. As multiple teams are required to work together to implement the Shoreline Adaptation Plan, there is potential that the plan is not applied across all business areas. To mitigate this, the project team has worked in collaboration with departments across council to develop the plan. In addition, a Coastal Governance Group has also been established to oversee the development and implementation of the Shoreline Adaptation Plan work programme.

69. There is a high level of public interest in the management of the coast, including council-owned land and assets. Potential opposition to the proposed adaptation strategies has been mitigated through the development of the plans in the spirit of partnership with mana whenua, with extensive engagement with the local community, wider public and infrastructure providers.

70. Due to uncertainty in emission reductions, there is a risk that coastal hazards may increase in frequency and intensity earlier than expected. However, the Shoreline Adaptation Plan was developed using a conservative, worst-case climate change scenario, (RCP 8.5. This refers to the concentration of carbon that delivers global warming at an average of 8.5 watts per square meter across the planet. The RCP 8.5 pathway delivers a temperature increase of about 4.3˚ Celsius by 2100, relative to pre-industrial temperatures). In the long term, staff consider this risk to be low.

Ngā koringa ā-muri

Next steps

71. Once Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan has been endorsed by the Kaipātiki Local Board, staff will present the plan to the Environment and Climate Change Committee for approval on 8 September 2022.

72. Once approved, the Wai Manawa/Little Shoal Bay report will be released to the public and to stakeholders across Auckland Council and the adaptation strategies will be integrated into key council plans for implementation.

73. The current actions identified in this report will commence from late 2022 through to 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Mini Shoreline Adaptation Plan –Wai Manawa/Little Shoal Bay Draft Report	31
b ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Attachment B Summary of results from coastal hazards and exposure assessment for Wai Manawa Little Shoal Bay	127
c ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Attachment C High level adaptation strategies and possible current actions	129
d ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Attachment D Key community objectives and outcomes from community feedback	131

Ngā kaihaina

Signatories

Authors

Brandii Stephano - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Eric Perry - Local Area Manager

Kaipātiki Local Board

17 August 2022

Kaipātiki Toilet Service Provision Assessment

File No.: CP2022/10570

Te take mō te pūrongo

Purpose of the report

1. To adopt the Kaipātiki Toilet Provision Assessment - June 2022 (refer to Attachment A of the agenda report).

Whakarāpopototanga matua

Executive summary

2. Auckland Council has a role to play in the provision of public toilets within public open space. Toilets enable people to spend longer in open spaces, particularly for families with young children, seniors, and those with specific access needs.

3. The Kaipātiki Toilet Provision Assessment was undertaken to review the current provision of public toilets in the local board area, develop toilet provision principles and identify opportunities to improve the toilet network.

4. Initial investigations found the Kaipātiki Local Board area currently has a good network of public toilet facilities within public open space, with 30 public toilets spread across the local board area.

5. The Kaipātiki Toilet Provision Assessment (refer to Attachment A) recommends five locations for new public toilets, four locations for renewal and two locations for optimisation. These opportunities align to the toilet provision principles.

6. This assessment will support the local board to prioritise investment in toilet provision across their local board area. Opportunities have been prioritised to assist in targeted investment. The opportunities identified are high level and will require further site-specific feasibility.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) adopt the Kaipātiki Toilet Provision Assessment - June 2022 as presented at Attachment A of the agenda report.

Horopaki

Context

7. The Kaipātiki Local Board Parks Sports and Recreation work programme for 2021/2022 includes the item: Public Toilet Facilities Service Assessment (ID#1225).

8. The Kaipātiki Toilet Provision Assessment - June 2022 (refer to Attachment A) an assessment of the current public toilet network, provides provision principles (why to invest) and identifies opportunities (how and where to invest) to improve toilet provision. The document also provides design considerations to ensure alignment to best practice outcomes.

9. The purpose of this assessment is to provide guidance for the Kaipātiki Local Board to understand the current network, make informed decisions and identify priority locations. The key outcome is to guide the investment into new public toilets and upgrades to existing facilities.

10. This project aligns with both the Parks and Open Spaces Strategic Action Plan (2013) to support different amenities on parks based on typology, and the Active Recreation Strategic Action Plan (2014-2024) by providing supporting infrastructure to enhance sporting activities.

11. Users of public toilets generally choose to access the nearest convenient facility, whether it is found on a park, civic space, road area, or within a community building. Therefore, while the study will focus on both local parks and streetscapes, it also considers supporting facilities such as those found in transport hubs, sporting clubs, community facilities and some commercial locations.

12. By assessing the network from a holistic perspective, a more complete picture of the public toilet network can be established. This network perspective informs the collective thinking as focus is placed on opportunities within local parks and places under local board governance.

Tātaritanga me ngā tohutohu

Analysis and advice

13. There are 30 Auckland Council owned and managed toilet facilities across the Kaipātiki Local Board area within public open space. This assessment focuses on toilets within local parks, civic spaces, and transport hubs.

14. Facilities located at libraries, leisure centres, community centres/hubs and key commercial spaces were also included in the study as these are thought to enhance provision of toilet services where they are available. However, specific data on these assets was not captured.

15. The below table summarises the provision by facility type:

Location Type	# Toilet Sites
Local Parks	25
Civic Space	5
Transport Hubs	1
Community Facilities (Libraries, Leisure, Community Centres)	10
Community Hubs	6
Club Only Access	9
Commercial malls and shopping centres	2
TOTAL	58

16. Five locations have been identified for the development of new public toilets and two locations for optimisation. Four locations for renewal with specific emphasis on improving accessibility for users with limited mobility have also been identified. These opportunities align to the toilet provision principles. The locations of these investment opportunities are outlined in Map 1 below. Further advice on these opportunities and their priority is detailed in Attachment A, pages 13-17.

Map

Description automatically generated

17. New public toilets require significant investment for construction and ongoing maintenance. Toilet provision principles have been developed to identify when this investment would provide a significant benefit. Provision principles are outlined below:

· The park has a suburb or destination open space typologies and/or has features or amenities which encourage users to spend an extended period of time.

· The sports park holds at least one full field equivalent.

· The park provides a destination or suburb sized playground or play space.

· It is situated on a strategic cycleway or significant recreational walkway route as indicated in a greenways plan and Auckland Transport Cycle Micro Mobility Network.

· Neighbourhood centre/civic space which enables community activity.

· Associated with an important swimming location or coastal access point.

· A public toilet has been included in a previously endorsed plan.

18. The assessment includes a section on design considerations. Topics such as sustainability, universal design, inclusion of murals, signage and safety are listed here (refer to Attachment A, page 18 and 19). These design considerations will assist project managers in the development of high-quality toilet facilities for both new assets and renewal works.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The design consideration section of the document outlines the Auckland Design Manual’s sustainability resources. This section guides the development of sustainable toilet facilities. This includes the use of energy efficient design principles, site generated power, sustainable water uses and the potential to collect rainwater or incorporate green roofs.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Staff from Community Facilities and the wider Parks, Sport and Recreation department were involved in the development of the toilet provision principles.

21. The Community Facilities department would be involved as each opportunity, both new toilets and renewals, progresses through the investigation phase.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This project aligns to outcome three of the Kaipātiki Local Board Plan.

Outcome three: Places and Spaces.

Our built environment is high quality, vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, and meets our people’s needs.

Safe, accessible and vibrant public places. ‘We intend to transform how we use public places and spaces and are working to ensure they are future ready’.

23. Workshops were held with the Kaipātiki Local Board to discuss current toilet provision and draft provision project scope and principles on 13 October 2021 and the draft assessment on 8 June 2022.

Tauākī whakaaweawe Māori

Māori impact statement

24. Mana whenua will be engaged to provide input into the planning and design stages of future development opportunities.

Ngā ritenga ā-pūtea

Financial implications

25. Locally driven initiatives (LDI) investment will be required to initiate new opportunities identified within the assessment. Any financial implications will be identified through the Community Facilities work programme process.

26. Opportunities for major renewal work or further optimisation investigation can be aligned with the Community Facilities toilet renewal programme. This programme will be discussed with the local board along with any additional LDI funding requirements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There is an inherent risk in allocating funding to investigation and design that may initiate projects when there is no capital funding identified to deliver the physical work components.

28. The investigation and design phase of project delivery may identify issues that require the feasibility of each opportunity to be reassessed.

Ngā koringa ā-muri

Next steps

29. Following the adoption of the Kaipātiki Toilet Provision Assessment, the assessment will inform the Community Facilities future work programme to progress and investigate opportunities as funding and programming allows.

30. Locally driven initiatives (LDI) investment will be required to initiate new opportunities identified within the assessment. This will require more detailed investigation to determine costings and prioritisation which, if approved, can be progressed through the 2023/2024 work programme.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Attachment A . Kaipātiki Toilet Provision Assessment - June 2022	141

Ngā kaihaina

Signatories

Authors

John McKellar - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Local Area Manager

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - KCFT Schedule Work Y22 Q4 report	171

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Bayview Community Centre	183
b ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Birkdale Beach Haven Community Project Quarter Four March-June 2022 Summary	185
c ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Glenfield Community Centre 4th Quarterly Report Apr - Jun 2022	187
d ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Hearts and Minds Q4 April-June 2022 Qualitative Hub Report	191
e ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Highbury House Quarter 4 Report June 2022	193
f ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - KYDT Activation June 2022 4th Quarter	197

Kaipātiki Local Board

17 August 2022

Welcoming Communities - Te waharoa ki ngā hapori

File No.: CP2022/11045

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the local board to submit an expression of interest to join the Welcoming Communities programme - Te waharoa ki ngā hapori in September 2022.

Whakarāpopototanga matua

Executive summary

2. Immigration New Zealand and Auckland Council have collaborated in a scoping project that will enable the Kaipātiki Local Board and their communities to join the Welcoming Communities – Te waharoa ki ngā hapori programme.

3. The local board may submit an expression of interest to join the programme. If successful, Immigration New Zealand will support the programme in the form of knowledge sharing, Welcoming Standards that provide a benchmark for the development of a Welcoming Plan, and an accreditation process, celebration of success and seed funding over three years towards the development and implementation of a Welcoming Plan.

4. A Welcoming Plan helps to create more welcoming and inclusive environments to deliver activities that generate economic, social, civic and cultural benefits for newcomers and established communities.

5. Welcoming Communities outcomes align strongly with the work programme that the Kaipātiki Local Board is already implementing, including through the delivery of its Local Board Plan, and through collaborations with community groups and stakeholders.

6. Staff have engaged with regional and local stakeholders though online and face-to-face meetings, as well as written feedback. All the organisations that responded expressed a desire to be involved in the programme and acknowledged its potential benefits to newcomers and communities.

7. Staff have presented the feedback to the local board through a series of workshops.

8. Staff recommend that the local board apply to join the programme and support the Community Innovation team in Connected Communities to manage and submit an expression of interest (EOI) on behalf of the local board in September 2022.

9. It is anticipated that the Kaipātiki Welcoming Plan development will commence early 2023 following successful acceptance of the application.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) direct staff to complete an expression of interest on behalf of the local board to join the Welcoming Communities programme - Te waharoa ki ngā hapori.

b) delegate to the Chairperson the approval of the local board's expression of interest by 30 September 2022, for submission to Immigration New Zealand.

Horopaki

Context

10. Immigration New Zealand (INZ) is leading a Welcoming Communities – Te waharoa ki ngā hapori programme (Welcoming Communities) under the auspices of the New Zealand Migrant Settlement and Integration Strategy and the New Zealand Refugee Resettlement Strategy.

11. INZ and Auckland Council have collaborated in a scoping project that will enable five local boards (Kaipātiki, Puketāpapa, Albert-Eden, Whau and Ōtara-Papatoetoe) and their communities to join the programme through a manageable pathway. All five local boards have a highly diverse and growing population and indicated interest in Welcoming Communities in previous years.

12. The local boards, through staff may submit an expression of interest in September 2022 to join the programme. If successful, Immigration New Zealand will assist in the first three years of the delivery of the programme, in the form of knowledge sharing, recognition of achievements through an accreditation process and funding support.

13. This will include a $50,000 funding contribution each year for three years to help develop and implement a Welcoming Plan each for participating local boards. A Welcoming Plan helps to plan and monitor activities and initiatives that generate economic, social, civic and cultural benefits for newcomers and local communities, using the Welcoming Communities standard as benchmark (refer to Attachment A of the agenda report: Welcoming Communities – Te Waharoa ki ngā hapori, Standard for New Zealand, Dec 2017).

14. There is also provision for a one-off contribution of $9,500 towards activities once a local board becomes an Established Welcoming Community, which is the second stage of the accreditation process once the local board begins implementing the Welcoming Plan.

15. At a workshop on 9 March 2022, the local board received information on the Welcoming Communities Scoping Project and an initial assessment from staff on the alignment of Welcoming Communities with Auckland Council and Kaipātiki Local Board’s strategies, plans and work programmes.

16. The local board confirmed interest in Welcoming Communities and directed staff to move to the next stage of engagement with community stakeholders to seek their feedback on the programme.

17. At a workshop on 8 June 2022, the local board received an update from staff outlining the feedback received from regional and local stakeholders, and progress with mana whenua engagement.

Community stakeholders’ perspectives on Welcoming Communities

18. Staff engaged with mana whenua and regional and local stakeholders through online and face-to-face meetings and received written feedback. Staff also reviewed key strategic documents such as Kia Ora Tāmaki Makaurau, Te Ara Moana, Libraries Talanoa Strategy, Thriving Communities Ngā Hapori Momoho, and Diversity and Inclusion Strategy to collate mana whenua and community input relevant to this topic.

19. The table in Attachment B of the agenda report summarises key points of feedback received on the potential benefits and opportunities of the Welcoming Programme for Tāmaki Makaurau Auckland, including the following:

● ensure alignment with strategies the community has already engaged with

● integrate community engagement on Welcoming Communities matters with other local board engagement as much as possible

● uphold individual iwi identity and culture

● iwi leadership

● local board leadership

● amplify the voice of newcomers

● develop understanding of Te Tiriti o Waitangi and Māori culture amongst newcomers

● acknowledge the leadership and on-going involvement of marae, Pacific and ethnic grassroot organisations and other community organisations in welcoming and/or assisting the successful settlement of newcomers

● create a more equitable and enabling system

● enhance social cohesion, belonging and participation.

20. Feedback from organisations based in the Kaipātiki Local Board area included the following:

● need for a place where newcomers can access information

● need to identify local newcomer/ethnic groups and networks

● hosting of culturally diverse festival or events

● more opportunities to learn te reo, interact with Māori culture and people.

Tātaritanga me ngā tohutohu

Analysis and advice

21. Based on the desktop review of existing policies and programmes and feedback from regional and local stakeholders, staff considered the following options:

	Option 1: status quo	Option 2: join Welcoming Communities
Opportunities	Continue to develop the work programme aligned with existing council policies and local board plans. Opportunity for the local board to adopt the Welcoming Communities standard as a guide/ practice tool to assess and improve activities from the perspective of newcomers and host communities.	Continue to develop the work programme aligned with existing council and local board plans and policies, with additional Welcoming Communities outcomes, with increased focus on the perspective of newcomers and host communities. Embed Welcoming Communities outcomes in future local board plans for teams across council to consider in their programming. Recognition of the local board commitment to the wellbeing of newcomers and pro-active actions to enhance inter-cultural connections. Enhanced collaboration between local and central government as well as regional and grassroot organisations. Enhanced engagement with the local community, including newcomers. Additional resourcing for the planning and implementation of welcoming activities.
Considerations	Missed opportunity to access additional knowledge, expertise and funding resources to develop a consistent approach as council in creating welcoming spaces.	Staff commitment to develop the Welcoming Plan with communities and the resources required to support embedding the plan. Commitment to staff resourcing and regular reporting processes to Ministry of Business, Innovation and Employment (MBIE) if accreditation is pursued as a next stage. Create a more joined up approach within council services and also community groups to serve new communities.
Financial implications	The local board may wish to allocate additional funding within existing locally driven initiatives (LDI) budget for existing or new welcoming activities without participating in the programme.	Expectation will be that the local board work programme will identify activities aligned with Welcoming Plan within existing or additional LDI allocations over time (part of existing initiatives or new activities). Joining the programme will provide three-year funding support towards developing and implementing the plan. Opportunity to create new collaborations, identify anchor partners, leverage local board funding and increase access to resources from Auckland Council for local groups.
Risks	Potential perception of a missed opportunity to focus on matters deemed to have deep impacts on community wellbeing and social cohesion.	A key objective of the programme is to make council services more responsive to the needs of newcomers. The role of the Strategic Broker will be critical in linking community outcomes identified through engagement and the Welcoming Plan development, with council services and local board work programmes. Within this local board, the reduced capacity of the Strategic Broker is a risk to the successful delivery of the programme. For this reason, the programme should only be considered once a Strategic Broker is in place. Potential for a gap in funding towards implementation of the developed Welcoming Plan if clear outcomes have not been identified and earmarked within the locally driven initiatives (LDI) budget. Sustainability and long-term vision of the programme including a whole of council approach needs to be considered from the start.

Recommendations

22. Staff consider that the benefits of joining the welcoming communities outweigh the potential costs and risks, and recommend that the Kaipātiki Local Board submit an expression of interest to join the Welcoming Communities programme.

23. Should the application be successful, it is anticipated that the programme will commence early 2023. Staff anticipate that programme resources for the first three years of the programme would be targeted to achieve the following:

· Year 1: Mobilisation, planning and piloting new opportunities

o iwi engagement

o community engagement

o drafting of the Welcoming Plan

o design and piloting of key welcoming resources, such as local orientation programmes; learning about Aotearoa New Zealand and local history, Te Tiriti o Waitangi, cultures and traditions, the roles and functions of local board, Auckland Council and council-controlled organisations (CCOs); local community asset maps and directories

o identifying key anchor partners

o mobilisation of funding and other resources for implementation of the Welcoming Plan within and outside of council.

· Year 2 and 3: Implementation of the Welcoming Plan and continuous improvement

o coordination, liaison, capacity and capability building support aligned with Welcoming Community standards for initiatives led by communities, iwi and urban marae

o on-going support for iwi and community engagement and relationship building

o reporting against the Welcoming Communities Standard for accreditation purposes if the local board decide to pursue.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The decision of the local board to join Welcoming Communities will not have any impact on greenhouse gas emissions.

25. One objective of Welcoming Communities is to strengthen inter-cultural and community connections and build social capital. This in turn will help increase the resilience of communities in the face of potential emergency situations such as those caused by extreme weather events. This aligns with the Auckland Climate Plan’s priority: Te manahau o te iwi me ngā wāhi - Resilience of our people and places.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Welcoming Communities aligns strongly with the Auckland Plan outcome of Belonging and Participation and will help the planning and implementation of targeted local programmes and activities in the following key Focus Areas:

● Focus Area 1: Create safe opportunities for people to meet, connect, participate in, and enjoy community and civic life. For example, Welcoming Communities can help identify and address barriers that prevent newcomers from participating in community activities and revitalise existing programmes in community facilities.

● Focus Area 2: Provide accessible services and social and cultural infrastructure that are responsive in meeting people's evolving needs. For example, Welcoming Communities will look at whether communications are appropriate and fit for purpose, and whether the design and operation of public spaces is welcoming and inclusive for diverse cultures.

● Focus Area 3: Support and work with communities to develop the resilience to thrive in a changing world. For example, Welcoming Communities will help reflect on how newcomers are supported to develop their leadership and civic engagement, and how easy it is for newcomers and receiving communities to interact, connect and learn about each other.

● Focus Area 4: Value and provide for Te Tiriti o Waitangi/the Treaty of Waitangi as the bicultural foundation for an intercultural Auckland. Mana whenua will have a prominent role in defining the values and principles of the programme. Increasing knowledge of Te Tiriti o Waitangi and Māori values and culture amongst newcomers will be a priority.

● Focus Area 5: Recognise, value and celebrate Aucklanders' differences as a strength. For example, through welcoming events and activities that showcase and celebrate cultural diversity.

27. Welcoming Communities also aligns with the Thriving Communities Strategy 2022-2032 - Ngā Hapori Momoho. It has the potential to improve council engagement with communities and build community capacity and capability to participate, using a collaborative and empowering approach that brings together central government, council, local boards, local residents and community stakeholders. Specifically Welcoming Communities aligns with the outcomes of Whanaungatanga, Manākitanga and Kotahitanga, and Objective 4: Grow community and inter-cultural connection.

28. Staff are engaging with Auckland Council services, mana whenua representatives and community stakeholders to develop a framework for Welcoming Communities in Tāmaki-Makaurau Auckland that will deliver on local priorities identified in Welcoming Plans while building on regional level leadership and strategy and leveraging resources within and outside of Auckland Council, and in particular using the following approach:

· Te Tiriti o Waitangi principles, Kia Ora Tāmaki Makaurau outcomes and mana whenua leadership and values reflected throughout the programme

· alignment with and strengthening of initiatives already underway under Ara Moana (Pasifika Strategy) focus areas, Libraries Talanoa Strategy, Thriving Communities and the Diversity and Inclusion Strategy

· collaboration with community providers and funders at the regional level to support collective approaches, system improvements and learnings that empower grassroot organisations and enhance delivery of activities at the local board level.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This report follows a series of workshops where staff introduced Welcoming Communities, sought feedback from the local board on engagement with local stakeholders, and reported on the feedback and insights collated following engagement with regional and local stakeholders, central government organisations and mana whenua.

30. Welcoming communities aligns strongly with the Local Board Plan, in particular Outcome 1: Belonging and Wellbeing.

31. There are already several activities within the local board’s work programme which align strongly with Welcoming Communities outcomes. These include for example:

● activities in libraries, arts and community facilities

● support for neighbourhood-led events and activities and environmental volunteer programmes

● youth leadership and youth-led activities

● events, festivals and citizenship ceremonies

● parks and town centres activations

● support for activities that that increases cultural knowledge, mātauranga Māori, and kaupapa Māori practice

● on-going collaborations with Kāinga Ora to welcome new residents to new housing areas and build connections with existing communities.

32. Welcoming Communities will help enhance local board engagement with new residents in several ways:

● provide more resources to better coordinate and integrate engagement with newcomers with the Local Board Plan and other engagement processes

● enhance existing relationships and local board initiatives and as well as identify gaps and potential improvements to work programmes

● increase visibility and facilitate access to resources and information for grassroot organisations involved in welcoming activities, for example to amplify:

○ activities led by mana whenua, urban marae and Māori-led organisations

○ grassroot ethnic people and Pacific people-led engagement, leadership, and activities

○ neighbourhood level engagement, leadership, and activities, particularly in areas undergoing significant change.

● grow capability and learning opportunities for continuous improvements across all stakeholders.

33. For the Kaipātiki Local Board area, staff suggest, based on our initial assessment and community and local board feedback, that the Welcoming Communities programme may initially focus on:

● creating an iSite for newcomers

● implementing an orientation programme for newcomers

● supporting/fostering the development of more cultural events

● engaging with mana whenua and urban marae to support teaching of te reo Māori, learning about local history and cultural values, and connections with marae.

Tauākī whakaaweawe Māori

Māori impact statement

34. Welcoming Communities, as a national programme, identifies that Māori – represented by tangata whenua, mana whenua, iwi and hapū and/ or other hapori Māori – have a prominent role in Welcoming Plan activities.

35. Welcoming Communities acknowledges the important role of tangata whenua as respected leaders and key collaborators in the development and delivery of Welcoming Communities activities in Aotearoa New Zealand. Two key Māori cultural values underpin the programme. They are Whanaungatanga, the importance of relationships, and Manaakitanga, the value of extending hospitality and caring for other people

36. An outcome of the Welcoming Communities programme is that local government, tangata whenua and other community leaders work together to create, advocate for and continue to foster a welcoming and inclusive community. They lead a shared plan to increase connections between newcomers and local communities.

37. The Māori Outcomes Performance Measurement Framework - Kia Ora Tāmaki Makaurau will be utilised by staff to ensure that the approach will be relevant to the expectations and aspirations of Māori and that Council meets its obligation under the Treaty of Waitangi. In particular, Welcoming Communities has potential to influence outcomes in areas of te reo Māori development (Kia ora te Reo), Māori identity and culture (Kia ora te Ahurea) and marae development (Kia ora te Marae).

38. Staff are in the process of seeking input from mana whenua into the strategic and delivery framework for the programme if it is rolled out in Tāmaki Makaurau. So far, staff have progressed discussions with Te Kawerau a Maki, and through the Parks and Recreation Mana Whenua Forum (South/East/Central): Ngāti Whanaunga, Ngāti Maru and Ngāti Paoa. The following feedback has been received:

● Ngāti Whanaunga and Te Kawerau a Maki expressed an interest in being involved in shaping the programme at a regional and local level

● Te Kawerau a Maki suggested that the programme consider the engagement of tamariki and rangatahi in welcoming activities and rangatahi representation in any steering/advisory group

● Ngāti Whanaunga noted that initiatives such as Te Ara Kotui exist to support iwi engagement with the Southern local boards

● Ngāti Maru suggested that feedback on the strategic framework for the programme be elevated to the Mana Whenua Kaitiaki Forum

● Ngāti Paoa questioned whether the programme would benefit mana whenua and expressed concern that it may dilute the expression of individual iwi’s culture and identity

● Iwi expressed interest in finding out more about how the programme engaged with iwi in other councils and questioned if this programme enabled authentic engagement by individual iwi and aligned with the Crown’s obligations under Te Tiriti o Waitangi.

39. Mana whenua engagement is on-going. These early discussions have highlighted the need for the programme to enable genuine engagement with individual iwi and support for individual iwi’s expression of culture and identity through welcoming activities. Staff are considering options for the process and resourcing of an enhanced iwi engagement.

40. The feedback received through this project also highlights that Welcoming Communities offers a unique opportunity to create a consistent approach across local boards to increase knowledge and understanding to New Zealand history, Te Tiriti o Waitangi and Māori culture amongst newcomers.

Ngā ritenga ā-pūtea

Financial implications

41. Once the local boards are selected to join Welcoming Communities, the Ministry for Business, Industry and Employment will contribute $50,000 per annum per expression of interest for three years towards the development and implementation of a Welcoming Plan.

42. Within the 2022-2023 financial year, there is no expectation that the local board will allocate funding to new activities as the focus for the programme will be on community engagement, mobilisation and planning of activities.

43. Once a Welcoming Plan is finalised, i.e., from mid-2023-24, and in 2025, the local board may choose to invest in new activities or change activities in their work programme, within their locally driven initiatives (LDI) opex budget. The programme will assist communities to also mobilise funding support from alternative funding sources such as Foundation North, Ministry for Ethnic Communities, Ministry for Pacific People or Department of Internal Affairs, and are currently engaging with these organisations on potential collaborations.

44. Any additional resourcing sought for new activities will be presented to the local board following usual work programming processes from the 2023-2024 financial year and beyond.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. This report has described potential risks arising from a decision of the local board to join Welcoming Communities. Should the local board application be successful, staff will engage with the local board to ensure that these risks are appropriately mitigated. In particular, staff do not recommend that the programme starts until a Strategic Broker is recruited for this local board area. We understand recruitment solutions are being worked on for the current vacancy.

46. There is a risk that the local board’s application to join the programme is declined. Staff are working closely with Immigration New Zealand staff to ensure the approach and the information provided meet common expectations and that this risk is minimised.

Ngā koringa ā-muri

Next steps

47. Staff will draft an expression of interest and seek the Chairperson’s endorsement by the end of September 2022.

48. If the local board is successful in their application, staff will provide an update towards the end of December 2022 and present a proposed work plan for delivery at a future workshop.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Welcoming Communities - Te waharoa ki ngā hapori	211
b ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Welcoming Communities Insights	239

Ngā kaihaina

Signatories

Authors

Claire Liousse – Empowered Communities Specialist, Community Impact

Authorisers

Mirla Edmundson - General Manager Connected Communities

Eric Perry - Local Area Manager

Kaipātiki Local Board

17 August 2022

Kaipātiki Local Grants Round One 2022/2023 grant allocations

File No.: CP2022/11202

Te take mō te pūrongo

Purpose of the report

1. To provide the Kaipātiki Local Board with information on applications in Kaipātiki Local Grants Round One 2022/2023; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Kaipātiki Local Grants Round One 2022/2023 (refer to Attachment A of the agenda report)

3. The Kaipātiki Local Board adopted the Kaipātiki Local Grants Programme 2022/2023 on 20 April 2022. The document sets application guidelines for contestable grants submitted to the local board (refer to Attachment B of the agenda report).

4. The local board has set a total of $146,642 for community grants from its Local Driven Initiatives Operational budget (LDI Opex) for the 2022/2023 financial year which covers three local grant rounds and two multi-board grant rounds and the Transitional Rates Grants.

5. Twenty-three applications were received for Kaipātiki Local Grants Round One which include three Transitional Rates Grant applications, requesting a total of $113,201.80 in this round.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round One 2022/2023 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2308-101	Home and Family Counselling Incorporated	Community	Towards facilitators fees to provide subsidised counselling sessions.	$10,000.00	Eligible
LG2308-103	60`S-UP Movement of New Zealand Incorporated	Community	Towards bus hire costs for monthly trips.	$3,000.00	Eligible
LG2308-106	Albany Birkenhead Collegians Hockey Cub Incorporated	Sport and recreation	Towards costs for subsided game fees and turf hire between 1st October 2022 till 31st December 2022.	$2,000.00	Eligible
LG2308-110	Blue Light Ventures Incorporated	Community	Towards subsidized tickets to Rainbow`s End Fun Day for Kaipātiki Youth between 10th to 11th September 2022	$3,783.00	Eligible
LG2308-111	Birkenhead City Cricket and Sports Club Incorporated	Sport and recreation	Towards cricket net on wheels.	$7,980.00	Eligible
LG2308-112	Northcote Point Community Creche Incorporated	Community	Towards playground equipment	$1,225.00	Eligible
LG2308-113	Beach Haven Scout Group	Community	Towards the attendance fee for eight Kaipātiki youth to attend Ventures `23 camp between 29th Dec 2022 till 8th Jan 2023.	$6,800.00	Eligible
LG2308-114	Special Olympics North Harbour	Community	Towards mobility vehicle`s costs between 1st October 2022 and 30th September 2023.	$4,500.00	Eligible
LG2308-116	Olga Tarasenko	Arts and culture	Towards venue hire, props and costumes for event between 25th October 2022 and 30th October 2022	$12,400.00	Eligible
LG2308-118	Friends of Shepherds Park	Community	Towards printing and professional designer`s fees for the "20 years` Shepherds Park booklet"	$4,050.00	Eligible
LG2308-119	Youthline Auckland Charitable Trust	Community	Towards support to train helpline volunteer counsellors.	$5,000.00	Eligible
LG2308-120	The UpsideDowns Education Trust	Community	Towards speech and language therapists fees to support five children from 2nd September 2022 till 1st September 2023.	$4,170.00	Eligible
LG2308-121	Mayfield Scout Group	Community	Towards new garage door and new LED lighting	$3,033.41	Eligible
LG2308-122	Judokwai NZ (1948) Incorporated	Community	Towards Transitional Rates Grants.	$3,800.00	Eligible
LG2308-123	All Saints Birkenhead Scout Group	Community	Towards costs of an oven and freezer.	$2,217.89	Eligible
LG2308-124	Auckland King Tides Initiative	Environment	Towards the design and production of the CoastSnap device, to be installed at Little Shoal Bay/Beach Haven.	$10,000.00	Eligible
LG2308-125	Takapuna District Cricket Club Incorporated	Sport and recreation	Towards coaches fees for cricket clinics	$1,880.00	Eligible
LG2308-126	Mountains to Sea Conservation Trust	Environment	Towards subcontractor costs of kayak hire, workshop costs and administrative cost of event between 1st October 2022 and 30th April 2023.	$6,732.52	Eligible
LG2308-127	The Helping Paws Charitable Trust	Community	Towards food and kitty litter.	$1,500.00	Eligible
LG2308-128	Birkenhead Senior Citizens Association Incorporated	Community	Towards the rates bill.	$7,000.00	Eligible
LG2308-129	2021 Softball Limited	Sport and recreation	Towards three softball kits and bus hire charges for three Kaipātiki Schools	$2,999.98	Eligible
LG2308-130	Northcote and Birkenhead Tigers Rugby League & Sports Club Incorporated	Sport and recreation	Towards six- month gym membership fees of 10 trainees from 1 October 2022 till 28th Feb 2023.	$2,730.00	Eligible
LG2308-131	Birkenhead Bowling Club Incorporated	Community	Towards Transitional Rates Grants	$6,400.00	Eligible
Total				$113,201.80

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Kaipātiki Local Board adopted its grants programme for 2022/2023 on 20 April 2022 (refer to Attachment B of the agenda report). The document sets application guidelines for contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Kaipātiki Local Board Community Grant Programme 2022/2023.

16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17. A summary of each application received through Kaipātiki Local Grants Round One 2022/2023 (refer to Attachment A of the agenda report) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements

20. The local board has set a total of $146,642 for community grants from its Local Driven Initiatives Operational budget (LDI Opex) for the 2022/2023 financial year which covers three local grant rounds and two multi-board grant rounds and the Transitional Rates Grants.

21. Twenty-three applications were received for Kaipātiki Local Grants Round One which include three Transitional Rates Grant applications, requesting a total of $113,201.80 in this round.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Kaipātiki Local Board allocation of funding, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Board Local Grants Round One-Applications Summary	249
b ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Board Grant Programme 2022/2023	363

Ngā kaihaina

Signatories

Authors

Ann Kuruvilla - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Eric Perry - Local Area Manager

Kaipātiki Local Board

17 August 2022

Local Board Government Electoral Legislation Bill

File No.: CP2022/11724

Te take mō te pūrongo

Purpose of the report

1. To provide feedback to the Governing Body for when it considers an Auckland Council submission on the Local Government Electoral Legislation Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Bill is an omnibus bill in that it amends several statutes. It:

· removes the restriction of 20 councillors on the Governing Body

· provides a revised process for establishing Māori wards

· allows minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries

· provides a dedicated process for the reorganisation of local boards

· provides more flexibility for lodging candidate nominations (e.g. electronic nominations)

· provides more detail around resolving ties and conducting recounts.

3. The provisions that relate to Auckland Council are in response to submissions the council has made previously. Staff recommend general support for the provisions relating to the number of councillors on the Governing Body, the alignment of boundaries and a separate process for the reorganisation of local boards (as in the proposed Schedule 3A).

4. The process for establishing Māori wards arises out of feedback from consultation on a discussion document. The proposed provisions generally align with the feedback provided by Auckland Council on the discussion document. Some local boards at that time raised the issue of Māori representation on local boards. That has not been addressed in the proposed provisions.

5. Staff recommend support for the provisions relating to candidate nominations, tied votes and recounts.

6. The Bill is attached as Attachment A to the agenda report. There is an explanatory note at the front of the Bill. There is additional information, including Cabinet papers and submissions on the previous discussion document, on the Department of Internal Affairs website: https://www.dia.govt.nz/maori-wards

7. Attachment B to the agenda report contains a comparison of proposed provisions for the reorganisation of local boards in Schedule 3A with the current provisions in Schedule 3.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) consider its feedback on the Local Government Electoral Legislation Bill.

Horopaki

Context

8. The Bill was introduced on 26 July 2022. It has had its first reading and has been referred to the Governance and Administration Committee. Submissions to the committee close on 14 September 2022.

9. The Bill is an omnibus bill and amends three statutes.

10. It amends the Local Government (Auckland Council) Act 2009 to remove the set number of councillors on the governing body for Auckland Council. Like every other council, the number of councillors on the governing body will be able to be reviewed to be between 5 and 29 total councillors. Auckland Council has been requesting this since 2015.

11. It amends the Local Electoral Act 2001 to:

a) provide a revised process for establishing Māori wards

b) allow minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries, to be included in the council’s proposal when it conducts its review of representation arrangements

c) provide more flexibility for lodging candidate nominations (e.g. electronic nominations)

d) provide more detail around resolving ties and conducting recounts.

12. It amends the Local Government Act 2002 to include a new Schedule 3A. The current schedule 3 deals with the reorganisation of councils (establishment, abolishment, amalgamation) and any reorganisation of local boards would currently have to be conducted under those provisions. The proposed schedule 3A provides a process specifically for unitary authorities which have local boards.

13. The Governing Body will consider a submission from Auckland Council at its meeting on 25 August 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Government Auckland Council Act 2009

14. The amendment to the Local Government Auckland Council Act 2009 to remove the restriction on the number of councillors on the governing body has been requested previously by the council. It will allow the council to review the total number of members when it conducts a representation review for the 2025 elections.

15. Every other council in New Zealand is able to review the number of councillors between a minimum of 5 and maximum of 29. In reviewing the number of councillors, Auckland Council will be able to consider Auckland’s growing population. It will also take into account that the number of members elected from Māori wards is proportional to the total number of councillors.

16. Staff propose that the Auckland Council supports this provision in line with its previous submissions.

Local Electoral Act 2001 – Māori wards

17. The proposed process for establishing Māori wards has two-steps:

a) A council decides whether it should have Māori representation

b) If a council resolves to have Māori representation, then it must provide for Māori wards when it conducts its representation review.

18. The Bill requires a council to consider Māori representation at the following times:

a) If the council did not have Māori wards for the previous two elections, it must consider Māori representation for the next election

b) If the council did have Māori wards for the previous two elections, then it may consider Māori representation for the next election.

19. Before a council decides whether to have Māori representation it must engage with Māori and other communities of interest and take their views into account.

20. The decision on whether to have Māori representation must be made by 20 December two years prior to an election. The review of representation arrangements takes place in the year prior to an election year, following the decision on Māori representation.

21. Auckland Council’s submission on the discussion document that preceded the bill reflected the position of the Governing Body that Māori representation in local government should be modelled on Māori representation in Parliament. The Parliamentary Māori electorate provisions are contained in legislation – the Electoral Act 1993. Any legislation, before it is made, must provide for public consultation through a select committee. Once enacted, legislation remains in place until Parliament chooses to review it.

22. The proposed process requires councils to consider Māori representation if they do not already have it, including engagement with Māori and the community. There is no requirement on councils to resolve to have Māori representation. However, if a council has Māori representation, then it is not required to reconsider Māori representation though it may if it chooses. Staff consider that the proposed process is in line with the previous position of the Governing Body and recommend support for the process.

23. Staff propose that Auckland Council supports these provisions.

24. Some local boards, in their feedback on the previous discussion document, advocated for Māori representation on local boards (the local board equivalent to a Māori ward would be a Māori subdivision). The Bill does not address this. Although possibly out of scope of the current proposals, local boards who feel strongly about Māori representation on local boards might consider advocating for this.

Local Electoral Act 2001 – minor changes to local board boundaries as part of a representation review

25. When a council establishes wards one of the principles it must observe is fair representation. This principle requires that each councillor represents the same number of people as the average across the whole of Auckland, within a 10 per cent margin. The Local Government Commission may approve exceptions to this requirement based on maintaining communities of interest. However, when ward boundaries have to change to meet the fair representation requirement, they get out of alignment with local board boundaries.

26. The Governing Body, at its meeting on 30 July 2015, aware of the potential for such misalignments to occur, resolved to:

“seek legislative change that provides the Local Government Commission the power to determine a change to a local board boundary where the key purpose is to achieve alignment with a ward boundary that is changed as a result of a review of representation; provided that either the change is minor or, if not minor, the change:

(i) ensures effective representation of communities of interest within both the local board area and the ward, and

(ii) is supported by the affected local boards, and

(iii) was publicly notified as part of the representation review.”

(resolution number GB/2015/1)

27. The advice received back at the time was that the Minister declined to take this forward. The Bill picks this issue up again but in a slightly different way.

28. Presently the boundaries of local boards can only be altered through a reorganisation process. This is a resource intensive process which means it is unlikely to be used to make minor changes to local board boundaries.

29. The Bill provides that a unitary authority, when it proposes its representation arrangements, is able to include proposals for adjusted local board boundaries in order to maintain alignment with ward boundaries where these are minor. The extent of permissible adjustment will be defined in regulations in terms of the maximum population transfer permitted. Staff expect this quantity to be low.

30. Such changes would need to result in boundaries that enable democratic local decision making by, and on behalf of, communities of interest throughout the district and enable equitable provision to be made for the current and future well-being of all communities of interest within the affected area. They would also, so far as practical, coincide with ward boundaries.

31. Staff consider that this provision will most likely be rarely used but support its inclusion as an option available to the council when it conducts its review of representation arrangements. The provisions in the Bill mean that any proposal to change local board boundaries will be included in the council’s initial proposal. The Governing Body has, in the past, consulted with local boards on any matters it includes in the council’s initial proposal that affect local boards. Following public notification of the initial proposal, the public and local boards can make submissions and the Governing Body then decides the council’s final proposal which is publicly notified for objections and appeals. The Local Government Commission determines any objections and appeals. There is therefore ample opportunity for consideration of a proposal to change local board boundaries to align with ward boundaries, with local boards and the public able to make their views known.

32. There are operational costs associated with changes to local board boundaries and these would need to be considered as part of any change to local board boundaries. For example, records on council’s property database include a local board field. A change to a local board’s boundaries would require changes to affected property records.

33. Staff propose that the Auckland Council supports these provisions.

Local Electoral Act 2001 – ties and recounts

34. The Bill provides that rather than resolving a tie by lot, a judicial recount is held. A council cannot be sworn in until recounts are resolved, but an urgent meeting may be held if necessary.

35. Staff propose that the Auckland Council supports this provision.

Local Electoral Act 2001 – candidate nominations

36. The Bill provides for candidates to submit nominations in a manner approved by the Electoral Officer (such as electronically).

37. Staff propose that the Auckland Council supports this provision.

Local Government Act 2002 – Schedule 3A - Establishment or reorganisation of local board areas in unitary authority districts

38. Currently any reorganisation of local boards would have to be carried out under the provisions relating to reorganisation of local authorities (Schedule 3 of the Local Government Act 2022). Because of this, these provisions are cumbersome when used solely to address local board numbers and boundaries within a single unitary authority. For example, they provide for dealing with assets and for transition committees, which are not relevant to local board reorganisation.

39. The Bill proposes a new Schedule 3A as a replacement for Schedule 3 when being used to addressing local board numbers and boundaries within a single unitary authority. It retains the two alternative processes for determining a reorganisation plan, but removes unnecessary requirements:

a) The Local Government Commission conducts an investigation, on receipt of a re-organisation initiative or a request for an investigation, and, as a result, adopts a re-organisation plan

b) A unitary authority adopts a re-organisation plan which the Local Government Commission must approve if the requirements in the Bill are met.

40. Attachment B to the agenda report contains a table comparing the current process under Schedule 3 with the proposed process under Schedule 3A. This shows the process the council would use for a reorganisation of local boards without a legislation change compared to the process with the legislation change.

41. The following describes the key elements of the process in Schedule 3A.

First process

42. Under the first process, a unitary authority or group of 10 per cent or more of electors (of the affected area), or the Minister, may submit a reorganisation initiative or request for an investigation. Before making a decision on whether to investigate the Commission must consult the unitary authority and any affected local board. If the Commission decide to investigate, it must adopt a process. The process must include consultation.

43. The Commission must take into account how best to achieve all of the following objectives:

a) enabling democratic decision making by, and on behalf of, communities within the local board area

b) better enabling the purpose of local government to be given effect to within the local board area

c) efficiencies and cost savings

d) assurance that a local board has the resources necessary to enable it to effectively perform or exercise its responsibilities, duties, and powers in respect of any local board area established or change

e) effective responses to the opportunities, needs, and circumstances of the affected areas

f) better alignment of local board areas with communities of interest

g) enhanced effectiveness of decision making for non-regulatory activities of a unitary authority

h) enhanced ability of local government to meet the changing needs of communities for governance and services into the future

i) effective provision for any co-governance and co-management arrangements that are established by legislation (including Treaty of Waitangi claim settlement legislation) and that are between local authorities and iwi or Māori organisations.

44. The Commission may then adopt a reorganisation plan. In deciding whether to adopt a reorganisation plan the Commission must have regard for:

a) the scale of the potential benefits of the proposed changes in terms of the objectives set out in the previous paragraph and the likelihood of those benefits being realised

b) the financial, disruption, and opportunity costs of implementing the proposed changes at the proposed time

c) the risks and consequences of not implementing the proposed changes at the proposed time

d) existing communities of interest and the extent to which the proposed changes will maintain linkages between communities (including iwi and hapū) and sites and resources of significance to them

e) the degree and distribution of demonstrable public support for the proposed changes within communities in the affected area

f) the degree and distribution of any public opposition to the proposed changes within communities in the affected area.

45. A reorganisation plan specifies:

a) the name of the district of the unitary authority

b) the number and names of local board areas within the district

c) the boundaries of—

(i) each local board area

(ii) electoral subdivisions, if any, of each local board area

d) the number of elected members of the local board for each local board area and, if a local board area is subdivided for electoral purposes, the number of members to be elected by the electors of each subdivision

e) whether each local board may include members appointed by the governing body of the unitary authority

f) for each local board, whether the chairperson of the local board is to be—

(i) elected by the members of the local board from among themselves using one of the systems of voting set out in the Local Government Act 2002; or

(ii) directly elected to that office by the electors of the local board area.

46. The provision in e) is relevant to local boards established under the Local Government Act 2002 and does not apply to Auckland Council local boards (Auckland Council local boards are established under the Local Government (Auckland Council) Act 2009). It allows a unitary authority to appoint ward councillors to local boards.

47. The provision in f) is also relevant to local boards established under the Local Government Act 2002 and not Auckland Council local boards.

Second process

48. The second process is termed a unitary authority-led reorganisation application. A unitary authority may adopt a reorganisation plan as if it were the Commission and then submit it to the Commission for approval.

49. Before submitting a unitary authority-led reorganisation application, the unitary authority must consider any views and preferences expressed by any local boards that would be affected by the reorganisation plan.

50. The reorganisation plan must be accompanied by—

a) a statement that

· explains how the plan will achieve the objectives (as set out above for an investigation by the Commission)

· provides a balanced assessment of the reorganisation plan and outlines the advantages and disadvantages of the plan.

b) a report from the affected unitary authority, adopted by that unitary authority, that records—

(i) unconditional support for the plan from the governing body of the unitary authority

(ii) any views and preferences expressed by any local boards that would be affected by the reorganisation plan

(iii) the public consultation undertaken by the unitary authority

(iv) the themes and outcomes of that consultation.

51. The Local Government Commission must not approve the reorganisation plan if:

a) the reorganisation plan is not accompanied by the required documentation; or

b) the Commission considers, on reasonable grounds, that—

(i) the provisions for adopting reorganisation plans, their notification and content, were not complied with; or

(ii) the unitary authority has not complied with the requirement to consider the views of affected local boards; or

(iii) the plan does not have the support of affected communities.

Submission

52. Staff consider the council should support a streamlined process defined for the reorganisation of local boards within a single unitary authority. The proposed process maintains the essence of the current process but provides a process that is more fit for purpose for local boards and requires a unitary authority to consider the views and preferences of affected local boards.

53. There has been longstanding provision for reorganising community boards as part of the review of representation arrangements conducted by a territorial authority. Community boards may be established and disestablished as a part of such a representation review. An option might be to deal with the reorganisation of local boards through a representation review similarly to community boards. Staff consider that this would not be appropriate. Local boards are a part of the shared decision-making governance of Auckland Council and not just a means of increasing representation at the community level. It is more appropriate for the reorganisation of local boards to be dealt with as if they were local authorities rather than as if they were community boards but the processes for reorganisation should be simpler than those for local authorities – as being proposed in Schedule 3A.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. The proposals being considered in this report are neutral in terms of impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The outcome of a change in representation arrangements or the organisation of local boards would have implications for the group. However, the proposed legislative change is about the process for deciding the outcomes and not about the outcomes themselves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The provisions relating to the alignment of local board and ward boundaries and the provisions for the reorganisation of local boards are of major significance to local boards. Local boards will be supported by local board staff with feedback or drafting their own submissions for attachment to the Auckland Council submission approved by the Governing Body.

57. The provisions relating to Māori wards are of significance to those local boards who consider there needs to be Māori representation on local boards (Māori subdivisions).

Tauākī whakaaweawe Māori

Māori impact statement

58. Staff are currently engaging with mana whenua and mataawaka on Māori representation. The models being considered are the ‘Parliamentary’ model (which the current legislation provides), the ‘Royal Commission’ model (which provides for an appointed mana whenua councillor as well as two elected members) and other less-developed models.

59. The current position of the Governing Body is to support the Parliamentary model but the Independent Māori Statutory Board has asked the Governing Body to also consider the Royal Commission model. The incoming Governing Body will reconsider its position based on feedback from the engagement in December 2022.

Ngā ritenga ā-pūtea

Financial implications

60. There are no financial implications surrounding the decisions to make a submission.

61. The proposed legislative provisions may or may not have financial implications. Engaging with the community on establishing Māori wards will have a cost. Increasing the number of councillors will have costs associated with councillor support and corporate property and technology assets. The reorganisation of local boards will have an associated cost.

62. Increasing the number of councillors is likely to have an impact on the remuneration of councillors under current Remuneration Authority determination framework.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. With all submissions to Parliament the time frame is constrained and there is a risk that local boards and the Governing Body do not have sufficient time to consider all the ramifications. Usually, this risk is mitigated in the sense that all other councils, Local Government New Zealand and Taituarā also make submissions – any aspect that is missed by one may be picked by another. However most other councils will not be interested in the provisions that apply only to Auckland or that apply only to unitary authorities. The mitigation here is that there has been good communication between the Department of Internal Affairs and Auckland Council at staff level.

Ngā koringa ā-muri

Next steps

64. Staff will be reporting the Bill to the Governing Body on 25 August 2022 and seeking approval for a submission to the Select Committee.

65. Boards who wish their feedback to be reported to the Governing Body should provide it by Monday 22 August 2022. Staff will recommend that the Governing Body delegates further consideration of local board feedback to the mayor and deputy mayor following the Governing Body meeting, then those boards who cannot meet the 22 August 2022 deadline have until Friday 26 August 2022.

66. The deadline for submissions to the select committee is 14 September 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Local Government Electoral Legislation Bill	383
b ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Comparison of current Schedule 3 and proposed Schedule 3A	429

Ngā kaihaina

Signatories

Authors

Warwick McNaughton - Principal Advisor, Governance Services

Authorisers

Carol Hayward - Team Leader, Operations and Policy

Louise Mason - General Manager, Local Board Services

Eric Perry - Local Area Manager, Local Board Services

Kaipātiki Local Board

17 August 2022

Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill

File No.: CP2022/11672

Te take mō te pūrongo

Purpose of the report

1. To seek input from local boards on the draft council submission to the Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco^{^[1]}) Amendment Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment.

3. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

4. Local board feedback is being sought on this submission. The deadline for feedback to be considered in the council’s submission is 16 August 2022, whilst the final date for any local board feedback to be appended to the submission is 17 August 2022.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) provide feedback on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission.

Horopaki

Context

5. The government has a goal that Aotearoa-New Zealand is smokefree by 2025. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment. Legislative change is required to achieve the Smokefree 2025 goal and address the gaps remaining in New Zealand’s comprehensive regulation of tobacco products. Auckland Council has endorsed this goal for Tāmaki Makarau.

6. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

7. The Bill is currently being considered by the Health Select Committee, who have invited submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of feedback on the Bill

8. There are three elements to the Bill:

· Proposal One – Reduce smoked tobacco supply

o new provisions restrict the sale of smoked tobacco products to retailers approved by the Director-General of Health, set out the application process and criteria to be an approved retailer, and provide for the Director-General of Health to set a maximum number of retail premises allowed in a certain area. The intent of these provisions is to significantly limit the number of retailers able to sell smoked tobacco products.

· Proposal Two – Smokefree generation

o new provisions allow for the introduction of a smokefree generation policy by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009. The intent of the policy is to prevent young people, and successive generations, from ever taking up smoking.

· Proposal Three – Nicotine removal in smoked tobacco.

o new provisions regulations on the manufacturing, importing, sale and supply of smoked tobacco products. A specific provision sets limits on the quantity of nicotine levels and other constituents of smoked tobacco products.

9. The intent of these provisions is to increase the number of people who successfully stop smoking, and support tamariki/young people to remain smokefree, by making smoked tobacco products less appealing and addictive. These legislative changes are mutually reinforcing, and together are expected to deliver the substantial changes needed to achieve the Smokefree 2025 goal and improve health outcomes for all New Zealanders.

10. Overall, council supports the passage of the Bill. However, to maximise the effectiveness of measures in the Bill, we suggest it is paired with:

· more and better support for smokers to quit

· more effective enforcement of existing regulations, particularly around vaping

· a plan to consider the role of vaping, which is an effective smoking cessation tool but will become unnecessary to the degree that the Bill is effective in achieving the goal of a smokefree Aotearoa

· a robust monitoring and evaluation framework to ensure the Bill is effective and enable its implementation to be adjusted as necessary.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The submission will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The feedback aligns with council’s goal that Tāmaki Makarau is smokefree by 2025 and our plans to achieve this. This goal and the associated plan were developed with input from relevant departments and council-controlled organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. Local board views are being sought to feed into the draft submission and will be incorporated into the council’s final submission where possible.

Tauākī whakaaweawe Māori

Māori impact statement

14. In Tāmaki Makaurau, Māori and Pacific communities have the highest overall smoking prevalence, with the highest prevalence rates amongst these communities in Henderson, Massey, Glen Innes, Point England, Māngere, Ōtāhuhu, Ōtara, Papatoetoe, Manurewa and Papakura.

15. To reach the national smokefree 2025 goal, 7000 to 8000 Māori and Pacific peoples in Tāmaki Makaurau would need to stop smoking each year over the next four years. The number of new Māori and Pacific smokers would also need to reduce to zero.

16. Overall, the measures in the Bill are likely to help to reduce smoking rates among Māori and Pacific communities. However, staff believe the Bill would be more effective if partnered with more and better support for smokers to quit. Given the high smoking rates in some Māori and Pacific communities this support should be delivered with community partners with experience and connections in these communities.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications associated with this submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks associated with the submission.

Ngā koringa ā-muri

Next steps

19. Feedback from local boards will be incorporated into the council’s final submission as appropriate. Local board resolutions on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission will be appended to the Auckland Council submission.

20. Below are the key dates for input into the submission:

· 11 August: draft submission sent to local boards

· 16 August: deadline for feedback to be considered in the council’s submission

· 17 August: final date for any formal local board feedback to be appended to the submission

· 23 August: final submission will be approved by Parks, Arts, Community and Events Committee Chair, Deputy Chair and Independent Māori Statutory Board member

· 22 September: The final submission will be reported retrospectively to the Parks, Arts, Community and Events Committee and circulated to elected members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 August 2022 - Kaipātiki Local Board Business Meeting - Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill	443

Ngā kaihaina

Signatories

Authors

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Eric Perry - Local Area Manager

Kaipātiki Local Board

17 August 2022

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter four 2021/2022

File No.: CP2022/11419

Te take mō te pūrongo

Purpose of the report

1. To provide the Kaipātiki Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2022 and the overall performance for the financial year against the approved 2021/2022 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Kaipātiki Local Board and includes financial performance and delivery against work programmes for the 2021/2022 financial year. The work programme is produced annually and aligns with Kaipātiki Local Board Plan outcomes.

3. One-hundred-ten activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Twelve activities were undelivered, cancelled, put on hold or deferred, and twenty-one projects/activities have not progressed as expected during 2021/2022. The quarter four work programme updates are provided in Attachment A to this report.

4. Key activity achievements from the 2021/2022 work programme include:

· delivering improvements to parks are reserves in Kaipātiki, such as:

o constructing new playspaces at Elliott Reserve and Jean Sampson Reserve

o installing new shade sails at Onepoto Reserve, Rotary Grove and Normanton Reserve

o renewing sports fields at Birkenhead War Memorial Park, Onewa Domain, and Kaipātiki Park

o renewing the recreational wharf at Hilders Park in Beach Haven.

· completing connections to and within public places in Kaipātiki, such as:

o renewing tracks within Eskdale Reserve, Tuff Crater Reserve and stage one of the Beach Haven coastal connection

o renewing the pedestrian bridge between Tiri Tiri Road and Woodham Street

· completing local planning documents such as:

o a funding review for the community places in Kaipātiki

o adopting the ten-year Urban Ngahere (Forest) Action Plan

o adopting the Glenfield Plan.

5. Key activities not delivered / not progressed as expected include:

· Highbury Community House and Creche - remove chimney stack and replace flooring: has not progressed to the physical works stage due to planning and investigation work still underway

· Island Bay swimming pontoon renewal: requires direction from the local board following community concern on the proposed scope and location of the new facility

· Hinemoa Park - repair pontoon: is awaiting a fee proposal of the consultant to take the project to developed design and resource consent stage

· Kaipātiki Project at Lauderdale Road: has suffered delays due to material supply chain issues

· Kaipātiki Connections Network Plan: has reached the draft stage but further work is required before it is ready to be considered for adoption

· Te Kete Rukuruku (Māori naming of parks and places): internal changes within two iwi has delayed the submission of names.

6. Qualifying budgets of unfinished activities will be carried forward into 2022/2023 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the New Zealand’s Exchange (NZX) – on or about 29 August 2022.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) receive the performance report for quarter four ending 30 June 2022.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2022.

Horopaki

Context

8. The Kaipātiki Local Board has an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Tātaki Auckland Unlimited.

9. Graph 1 below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, waterfall chart

Description automatically generated

COVID-19 restrictions

10. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August to 2 December 2021, when all of New Zealand moved to the COVID-19 Protection Framework, also known as the traffic lights. Auckland went into traffic light red, moving to traffic light orange on 30 December 2021.

11. Auckland Council regional and community facilities were closed in Level 3 and 4. Restrictions were slightly eased in Level 3, Step 2 and from mid-November 2021, libraries and the majority of arts and community centres were reopened. Pools and leisure centres were able to reopen from 3 December 2021 when New Zealand moved to the COVID-19 Protection Framework.

12. From 30 December 2022 until 13 April 2022, Auckland was in the red traffic light setting under the COVID-19 Protection Framework, which impacted council and community-delivered event planning and programming. From 13 April 2022 Auckland has been in the orange traffic light setting.

13. COVID-19 has also had an impact on the supply chain for materials causing delays to our capital projects.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

14. Graph 2 below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

Chart, pie chart

Description automatically generated

15. Graph 3 below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Chart, waterfall chart

Description automatically generated

Key activity updates from quarter four

16. The key achievements from quarter four 2021/2022 are outlined in Table 1 below:

Table 1: Key activity updates from quarter four 2021/2022

Activity name	RAG status	Activity status	Quarter 4 update
Funding review for Kaipātiki Community Houses	Green	Completed	In Q4, the recommendations from the funding review have provided advice to the local board for 2022/23 work programme development.
Community grants Kaipātiki	Green	Completed	Resolution Number KT/2022/72 Kaipātiki Local Board allocated $10,000 from the Community Grants (ID267) to the Birkenhead Village Association project. Resolution Number KT/2022/75 Kaipātiki Local Board allocated $12,821.75 from the Community Grants (ID267) to the Birkenhead United Football Club. Resolution Number KT/2021/153: Kaipātiki Local Board allocated $46,081.50 to Local Grants Round Three and $9,117.00 to the Multiboard Grants Round Two 2021/2022.
Anzac services Kaipātiki	Green	Completed	The delivery of local Anzac Day services and parades was impacted by the sudden shift by Central Government from Red to Orange traffic light setting. The services held in Birkenhead and Glenfield were supported by the local board.
CARRY FORWARD Glenfield Plan	Green	Completed	The Glenfield Plan is printed and available to the public.
Kaipātiki Project	Green	Completed	EcoFest North 2022 offered 71 events such as; nature art, composting, volunteering, zero waste, food security, weed hit squads and guided walks. At the end of May 2022, 2,073 volunteer hours have supported the regular nursery and garden programmes. To help build capacity and capability of the nursery additional staffing have been brought on to support operations. This has allowed the Nursery Manager to work on business plan development. With borders opening international interns are returning to gain experience and further their study working with the Regenerative Environments Team. The Kaipātiki Community Compost Hub had its public launch at the Open Day on 26 March 2022. A free bokashi workshop was attended by 18 attendees. To date over 1000 kilogrammes of green and bokashi waste has entered the system. A Kaipātiki Streamcare Celebration Hui took place on 14 April 2022 at Verran Primary School with 40 attendees.
Beach Haven - renew coastal connections	Green	Completed	Current status: Stage One physical works is completed. The local board adopted Stage two detailed design at their business meeting on the 16 March 2022. Next steps: Stage two: Consents have been lodged and procurement is underway for stage two physical works.
Tiri Tiri Rd to Woodham Street - renew bridge	Green	Completed	Current status: Construction completed and the PCC will be issued by mid August 2022.
Tuff Crater - renew track and signage	Green	Completed	Current status: Stage 1A, the look out and path, are complete. Physical works for Stage 1B is nearing completion with the boardwalk construction nearing completion. Practical completion for this project is 7 July 2022. This project is a RAP project. Stage 1B: Physical works are due for completion by 30 June 2022.Stage 2: Procurement process has been started.

Key activity achievements from the 2021/2022 work programme

17. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

· Completing new playspaces at Elliott Reserve and Jean Sampson Reserve

· Installing Shade Sails at Onepoto Reserve, Rotary Grove and Normanton Reserve

· Renewing the recreational wharf at Hilders Park in Beach Haven

· Completing track renewals at Eskdale Reserve, Tuff Crater Reserve and stage one of the Beach Haven coastal connection

· Completing the pedestrian bridge between Tiri Tiri Road and Woodham Street

· Renewing sports fields at Birkenhead War Memorial Park, Onewa Domain, and Kaipātiki Park

· Completing a funding review for the community places in Kaipātiki

· Adopting the ten-year Urban Ngahere (Forest) Action Plan

· Adopting the Glenfield Plan.

Overview of work programme performance for 2021/2022

Customer and Community Services work programme

18. In the Customer and Community Services work programme, there are fifty-five activities that were completed by the end June 2022 and forty-two multi-year activities that progressed as expected (green), seventeen activities that are in progress but are delayed (amber), two activities that are significantly delayed, on hold or not delivered (red) and ten activities that have been cancelled and deferred in the period April to June 2022 (grey). Activities with significant impact are discussed in Table 2 below:

Table 2: Customer and Community Services activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Highbury Community House and Creche - remove chimney stack and replace flooring

Red

In Progress

Physical works scheduled to be complete in the 2021/2022 financial year.

Current status: Detailed Seismic Assessment in final stages. Design style and bracing approved by heritage.

Next steps: Proceed with design and consenting

Island Bay swimming pontoon renewal

Red

In Progress

Current status: Pontoon options in memo dated 22 September 2021 were discussed at the KLB Workshop on 27 October 2021. Consultation with Harbourmaster and Council Parks, Sports & Recreation on suitability of proposed swimming pontoon location undertaken. Location assessment for a swimming pontoon in memo dated 12 November 2021 was presented to the KLB for comment. KLB accepted Council's proposal for a new swimming pontoon at the specified location. Objection raised by the Progressive League in favour of a permanent new pontoon to replace the previous one.

Next steps: Further discussion among KLB, the Progressive League and council to resolve the issue.

Infrastructure and Environmental Services work programme

19. In the Infrastructure and Environmental Services work programme, there are five activities that were completed by the end June 2022 and one multi-year activity that progressed as expected (green), two activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period April to June 2022 (grey). Activities with significant impact are discussed below:

Plans and Places work programme

20. In the Plans and Places work programme there is one activity. This activity progressed as expected (green) in the period April to June 2022.

Tātaki Auckland Unlimited work programme

21. In the Tātaki Auckland Unlimited work programme there are two activities. One activity was completed by the end June 2022 (green), and the other activity is in progress but is delayed (amber).

Deferred activities

22. The Lead Financial Advisors are identifying projects from the local board’s 2021/2022 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

24. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. The progress of these is included in table 3 below:

Table 3: Key activity updates from quarter four 2021/2022

Activity name	RAG status	Activity status	Quarter 4 update
Climate Action Programme - Kaipātiki	Amber	In Progress	An update on development of the plan was provided at a local board workshop on 11 May 2022. With the departure of the council project lead in early May 2022, a new contractor was urgently recruited to complete the development of the draft climate action plan. The contractor and Auckland Council staff are now working with subject matter experts across council and council-controlled organisations to develop priority action areas specific to the Kaipātiki Local Board area. Staff are aiming to have draft actions completed and presented to the board for approval by mid-August 2022, and ready for adoption early September 2022 subject to local board feedback and approval.
Para Kore Zero Waste Northcote: Phase two	Green	Completed	The first Repair Café was held with 20 repairs undertaken. There was a positive public response on social media with strong interest in more events. Zero Waste Northcote supported a community event sponsored by Eke Panuku and run by Open Fort called 'Recycled Cities'. Thirty residents attended and engaged in discussions about the importance of recycling and zero waste. Northcote's Winter Festival the Zero Waste hub organised a recycling game utilising resources from Council's WasteWise team. For the 2021/2022 financial year at the Zero Waste hub 566 hours volunteer time has been donated, 80 kilgrammes of batteries collected and over 7 cubic metres of polystyrene and curtains diverted from landfill. With 65 open days, the has welcomed more than 250 visitors. Collaboration with several stakeholders and community groups is no well-established and on-going with planning for activations and potential growth

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This report informs the Kaipātiki Local Board of the performance for quarter four ending 30 June 2022 and the performance for the 2021/2022 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

27. A number of the activities in the local board work programmes impact Māori. Updates on the activities that have a direct Māori outcome focus are included in Table 4 below:

Table 4: Activities with a direct Māori outcome focus

Activity name	RAG status	Activity status	Quarter 4 update
Manaakitanga Kaipātiki	Green	Completed	In Q4 staff progressed a funding agreement with Te mana o Totara / The Totara project. This funding, held by Highbury House, enables the Totara Project, led by the Hinemoa Park Community Group to carve rakau (logs) into Pou, and then place these at Hinemoa Park and Highbury Community House.
Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Kaipātiki	Green	Completed	We spent our Matariki tuatahi holiday in the Glenfield Mall making Matariki crafts with families (191 children and 78 adults attended). Take & Make Matariki Stars activity was offered to support the Winter Solstice Event run by Eke Panuku. Three staff members joined the programme run by Education Perfect Te Ao Māori for Professionals. This is to increase confidence using Te Reo Māori.
CARRY FORWARD KT: Te Kete Rukuruku (Māori naming of parks and places) tranche one	Amber	In Progress	Names not received in Q4 as expected. Two iwi involved in the naming have had internal changes which has delayed the submission of names. New timeline now has to be agreed with new representative. Expected to be early FY2022/2023.
Kaipātiki - Te Kete Rukuruku - Māori naming of parks and places	Green	In Progress	Current status: Awaiting confirmation from PSR and Kia Ora Te Reo team of signage at Shepherds Park. Next steps: Work with PSR to implement signage at Shepherds Park.

Ngā ritenga ā-pūtea

Financial implications

28. This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme. There are no financial implications associated with this report.

Financial Performance

29. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2022. Due to these obligations the financial performance attached to this report is excluded from the public.

30. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

32. Work programmes for 2022/2023 were approved at the board’s business meeting in June 2022.

33. Deferral of budgets of unfinished activities will be added into 2022/2023 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kaipātiki Local Board - 1 April to 30 June 2022 Work Programme Update	505
b ⇩	Kaipātiki Local Board - 1 April to 30 June 2022 Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Authors

Paul Edwards - Senior Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Eric Perry - Local Area Manager

[1] Definition: any tobacco product manufactured from tobacco and intended for use by smoking and inhalation, but does not include any medicine (being a medicine in respect of which there is in force a consent or provisional consent given under section 20 or section 23 of the Medicines Act 1981) that is sold or supplied wholly or principally for use as an aid in giving up smoking.

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Ann Hartley, QSO	(Leave of absence)
	Melanie Kenrick
	Cindy Schmidt
	Andrew Shaw
	Adrian Tyler

Authors	Jacinda Gweshe - Democracy Advisor
Authorisers	Eric Perry - Local Area Manager