Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield and via Microsoft Teams on Wednesday, 17 August 2022 at 10.06am.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Adrian Tyler

 

 

 

Absent

 

Members

Ann Hartley, QSO

(Leave of absence)

 

Andrew Shaw

 


Kaipātiki Local Board

17 August 2022

 

 

 

1          Welcome

 

The Chairperson opened the meeting, welcomed those in attendance followed by Member Adrian Tyler leading the meeting with a karakia.

 

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2          Apologies

 

Resolution number KT/2022/156

MOVED by Member P Gillon, seconded by Member A Tyler:   

That the Kaipātiki Local Board:

a)         accept the apology from Member Andrew Shaw for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2022/157

MOVED by Member M Kenrick, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 20 July 2022, with the minor amendment of including the word ‘request’ at the beginning of clause d) on item 12: 2022-23 Joint CCO Local Board Engagement Plans and 2021-22 Q3 Update.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.


 

 

8          Deputations

 

8.1

Takapuna Athletics Club

 

Kara Hartshorne, Takapuna Athletics Club committee member, was in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/158

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         receive the deputation from Takapuna Athletics Club.

b)        thank Kara Hartshorne for their presentation.

c)         request staff investigate temporary fencing along the roadsides around fields 2 and 3 during the renewal of field 1 and relocation of the Takapuna Athletics Club, in order to meet our health and safety obligations and to mitigate concerns from the Club or child safety and welfare near the busy roads, noting that Council has provided fencing during previous relocations.

CARRIED

 

9          Public Forum

 

9.1

Shoreline Adaptation Plan - June Hieatt

 

June Hieatt was in attendance to address the board on this item.

 

Documents titled ‘June Hieatt presentation’ and an email titled ‘Thoughts on public terrains project’ were tabled. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/159

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         receive the public forum item.

b)        thank June Hieatt for her attendance and presentation.

CARRIED

 

Attachments

a     17 August 2022 - Kaipātiki Local Board Business Meeting - June Hieatt presentation

b     17 August 2022 - Kaipātiki Local Board Business Meeting - Thoughts on public terrains project email

 

Member A Tyler left the room at 10.50am and returned at 10.57am.

 

9.2

Onepoto Domain Pond Flooding - Shane Brannigan and Barry Quinn

 

Shane Brannigan was in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/160

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         receive the public forum item.

b)        thank Shane Brannigan and Barry Quinn for their attendance and presentation.

c)         request an update from Healthy Waters and Community Facilities staff on the issues including water quality and health and safety concerns raised on the state of the Onepoto Domain Ponds.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) Notices of Motion have been received from Member Paula Gillon for consideration under items 12 and 13 respectively.

 

12

Notice of Motion - Onewa Road clearway

 

Resolution number KT/2022/161

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         express its disappointment with Auckland Transport for deciding not to proceed with an extension of clearway times on Onewa Road.

b)        note that over 80% of respondents to Auckland Transports consultation were in favour of extending the clearway times.

c)         note that there is already a clearway in operation during T3 operating times.

d)        note that Onewa Road has been identified by Auckland Transport in the proposed Parking Strategy as a Strategic Network road in which parking is likely to be removed;

e)         note that the Kaipātiki Local Board have repeatedly requested Auckland Transport to improve the shared cyclepath along Onewa Road to increase safety for pedestrians and cyclists.

f)          express disappointment that this issue was not brought to the Kaipātiki Local Board for formal input and decision.

g)        express disappointment that elected members views expressed at workshops with Auckland Transport on this issue were not taken into account or given due consideration.

h)        request that these recommendations be forwarded to Auckland Transport for their response.

CARRIED

Note: Under Standing Order 1.9.7 Member C Schmidt requested their dissenting vote be recorded.

 


 

 

13

Notice of Motion - Traffic Management Plans

 

Resolution number KT/2022/162

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         request Auckland Transport provide a detailed cost breakdown of what constitutes a Traffic Management Plan (TMP) for the ANZAC Parades in Kaipātiki Local Board area.

b)        request Auckland Transport investigate where costs can be reduced in the development of TMPs for ANZAC Day Parades in Birkenhead, Glenfield and Northcote.

c)         request Auckland Transport investigate the overall cost of traffic management provided to Local Boards and whether Traffic Management Companies charge the Auckland Council group a higher rate than charged to private companies and organisations.

d)        request Auckland Transport develop one standardised template for TMPs that may be replicated without additional cost year on year.

e)         note the significant cost relative to the ANZAC Day, Santa Parades and other community events required by the associated TMP.

f)          support the concerns raised and recommendations in the Whau and Howick Local Boards resolutions on this matter.

g)        note the ANZAC and Santa parades take the same route requiring the same management year on year, merely requiring a change of date.

h)        note that the prohibitive cost relative to the ANZAC Day events required by a TMP may result in the inability to fund further ANZAC Day Parades in Birkenhead, Glenfield and Northcote.

i)          note that the prohibitive cost required by a TMP may result in community groups being unable to organise Santa parades in Birkenhead and Glenfield.

j)          note that other potential community events do not proceed at times because of the financial demands of traffic management and Traffic Management Plans.

CARRIED

 

14

Mini Shoreline Adaptation Plan: Wai Manawa/Little Shoal Bay Report

 

Paul Klinac, General Manager Resilient Land & Coasts, was in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/163

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         endorse Wai Manawa/Little Shoal Bay Mini Shoreline Adaptation Plan as presented at Attachment A to the agenda report, noting that the adoption of the final Kaipātiki Local Park Management Plan in 2023 may necessitate amendment to the Mini Shoreline Adaptation Plan in regards to management intentions of Wai Manawa/Little Shoal Bay Reserve.

b)        note that Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan provides site-specific adaptive strategies that outline the preferred coastal management response for each site over time.

c)         support the high level strategies identified in the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan for each unit area of “Hold the line” and “Limited intervention”, as per the below table:

d)        support the current actions identified in the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan for each unit area to be undertaken within existing identified budgets in 2022-2025,

e)         remain concerned at the level of seawater inundation coming through the 1350mm outlet pipe adversely affecting the sportsfield and planted trees, carpark by the bowling club, forest edge, Rod’s Island, the service road and roadside plantings, and the freshwater wetland areas.

f)          remain concerned at the seawater inundation that comes via the damaged ramp and over the top of the seawall during king tides, affecting the contaminated boatyard and grassed areas to the North of the seawall.

g)        note that controlling excessive inundation will facilitate better management of sediment and latent contamination flow into the immediate foreshore and Little Shoal Bay, and that studies must include proposals to manage seawater inundation as part of our hold the line in the medium and longer term.

h)        request assurance that the current actions will include proposals to manage seawater inundation from the outlet pipe, ramp, and seawall as part of the “Hold the line” and “Limited intervention” strategies.

i)          note that to implement Wai Manawa/ Little Shoal Bay Shoreline Adaptation Plan, adaptive strategies will need to be integrated into relevant Asset Management Plans to inform the maintenance and renewal of assets:

i)       where strategies can be implemented through existing budgets, this will be integrated from now

ii)     where strategies require additional budget, this will be subject to a regional prioritisation process for funding once all Shoreline Adaptation Plans have been completed.

j)          signal a desire to hold a working group meeting consisting of Local Board members, Community group representatives and appropriate staff in quarter three of 2022/2023.

k)         request that the incoming Local Board (post 8 October election) consider establishing working group meetings, including meeting frequency and working group membership/composition, in ongoing support of the Wai Manawa / Little Shoal Bay Shoreline Adaptation Plan.

l)          thank all staff for their work producing the Wai Manawa/Little Shoal Bay Shoreline Adaptation Plan.

m)       thank Mana Whenua, the Little Shoal Bay working group members and the wider public for their participation in the meetings, online webinar, community workshops, survey responses and petition signatures.

CARRIED

 

Adjournment of Meeting

Resolution number KT/2022/164

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         agree to adjourn the meeting for 10 minutes at 11.30am.

CARRIED

 

Meeting reconvened at 11.43am.


 

 

15

Kaipātiki Toilet Service Provision Assessment

 

John McKellar, Parks & Places Specialist and Michelle Sanderson, PSR Portfolio Manager, were in attendance via Microsoft Teams to address the board on this item.

 

Documents titled ‘Objection Letter from Takapuna Rugby to Kaipātiki Local Board August 2022’ and ‘Letter from Takapuna District Cricket Club on Onewa Domain Toilet Provision Report Response’ were tabled. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/165

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         adopt the Kaipātiki Toilet Provision Assessment - June 2022 as per Attachment A of the agenda report, with this resolution incorporated or appended to the assessment:

i)          the board supports the Onewa Reserve Takapuna Rugby Club toilets remaining in the network for the use of the public and the local sports clubs, and be renewed and not optimised, and that any additional toilets required to support the Northern Pathway, increase use of the park, or population growth, are added as new facilities.

ii)         the board supports an investigation of a new toilet at Inwards Reserve, Birkdale, to support use of the park and playground, noting that there is a gap in the toilet network coverage in this area.

iii)       the board supports an investigation of a new toilet in the vicinity of Kauri Point Domain, to support use of the park, noting that there is a gap in the toilet network coverage in this area.

iv)       the board queries the location of the current toilets at Link Drive, as they are located in a hidden position in a private building on private land off a private road, and suggests that these toilets would be better located on public land such as the Link Drive Stormwater Pond land.

v)         the board notes that the north of the Kaipātiki Local Board area has been identified as having lower public toilet provision.

b)        note the tabled letter from the Takapuna Rugby Club in support of retaining the Onewa Reserve toilets in their current location and the tabled letter from Takapuna District Cricket Club.

CARRIED

 

Attachments

a     17 August 2022 - Kaipātiki Local Board Business Meeting - Objection Letter from Takapuna Rugby to Kaipātiki Local Board Aug 2022

b     17 August 2022 - Kaipātiki Local Board Business Meeting - Letter from Takapuna District Cricket Club on Onewa Domain Toilet Provision Report Response

 


 

 

16

Kaipātiki Community Facilities Trust quarter four report 2021/2022

 

Jill Nerheny and Keri Cullen from Kaipātiki Community Facilities Trust were in attendance to address the board on this item.

 

 

Resolution number KT/2022/166

MOVED by Member P Gillon, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)         receive the Kaipātiki Community Facilities Trust quarter four report as set out in Attachment A of the agenda report.

CARRIED

 

Item 17: Kaipātiki community places quarter four reports 2021/2022 was taken prior to item 22: Auckland Climate Grant 2022/2023.

 

Precedence of Business

Resolution number KT/2022/167

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         agree that item 18: Welcoming Communities – Te waharoa ki nga hapori be accorded precedence at this time.

CARRIED

 

18

Welcoming Communities - Te waharoa ki ngā hapori

 

Claire Liousse, Empowered Communities Specialist, was in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/168

MOVED by Member A Tyler, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)         direct staff to complete an expression of interest on behalf of the local board to join the Welcoming Communities programme - Te waharoa ki ngā hapori.

b)        delegate to the Chairperson the approval of the local board's expression of interest by 30 September 2022, for submission to Immigration New Zealand.

CARRIED

 

Adjournment of Meeting

Resolution number KT/2022/169

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         agree to adjourn the meeting for a lunch break until 1.30pm.

CARRIED

 

Meeting adjourned at 12.51pm.

 

Meeting reconvened at 1.33pm.

 

Precedence of Business

Resolution number KT/2022/170

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         agree that Item 20: Local Government Electoral Legislation Bill followed by Item 19: Kaipātiki Local Grants Round One 2022/2023 grant allocations be accorded precedence at this time.

CARRIED

 

20

Local Board Government Electoral Legislation Bill

 

Warwick McNaughton, Principal Advisor Governance was in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/171

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)         note that the Local Government Electoral Legislation Bill (the Bill) is an omnibus bill intending to amend three statutes, namely the:

i)       Local Government (Auckland Council) Act 2009, to remove the set number of councillors on the governing body

ii)     Local Electoral Act 2001, to:

A)     provide a revised process for establishing Māori wards

B)     allow minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries

C)     provide more flexibility for lodging candidate nominations (e.g. electronic nominations)

D)     provide more detail around resolving ties and conducting recounts

E)     Local Government Act 2002, to include a new Schedule 3A to provide a process specifically for unitary authorities which have local boards to consider and manage reorganisation proposals.

Local Government (Auckland Council) Act 2009 – removing restriction on the number of councillors on the governing body

b)        support the proposal which would enable Auckland Council to review the number of councillors between a minimum of 5 and maximum 29 when it conducts a representation review for the 2025 local government elections, as:

i)       such amendment would bring Auckland Council in line with other local authorities in New Zealand which have had this ability,

ii)     the proposal would enable Auckland Council to consider and respond to its growing population, and

iii)    it responds to requests for such legislative amendment made by Auckland Council to central government since 2015.

Local Electoral Act 2001 – Māori wards

c)         note that the Bill as proposed outlines an amended process for establishing Māori wards, which does not require or otherwise instruct local authorities that they must in fact establish Māori wards.

d)        support the proposals within the Bill to amend the current process for establishing Māori wards, in that it:

i)       generally reflects the position of Auckland Council put forward through its submission on the discussion document that Māori representation in local government should be modeled on Māori representation in Parliament, and

ii)     requires engagement with Māori and the wider community before any decision is taken as to whether or not council should have Māori representation.

e)         request that Auckland Council investigate Māori representation at Local Board level.

Local Electoral Act 2001 – minor changes to local board boundaries as part of a representation review

f)          support the proposal that unitary authorities, when proposing representation arrangements, may include proposals for adjusted local board boundaries in order to maintain alignment where these are minor, while noting that the extent of permissible adjustment are to be defined in terms of the maximum population transfer permitted.

g)        request the ability for local boards to initiate local board boundary reviews.

h)        request that where possible, communities of interest are not separated by altered local board boundaries.

i)          note that the governing body will consult with local boards on any matters included within representation reviews that have a local impact, and that the public and local boards will have the opportunity to make submissions on council’s final proposal that will be considered by the Local Government Commission.

Local Electoral Act 2001 – ties and recounts

j)          support the proposal that a judicial recount be conducted to resolve a tie, rather than the current practice of resolving ties by lot.

Local Electoral Act 2001 – candidate nominations

k)         support the ability of candidates to submit nominations in a manner approved by the Electoral Officer, which would enable nominations to be submitted electronically.

Local Government Act 2002 – establishment or reorganisation of local board areas in a unitary authority districts (Schedule 3A)

l)          note that the current provisions contained with Schedule 3 of the Local Government Act 2002 relating to the reorganisation of local authorities is cumbersome when used solely to address the number and boundaries of local boards within a single unitary authority.

m)       support the streamlined process outlined within the new Schedule 3A for the reorganisation of local boards within a single unitary authority, as it provides a process that is more fit for purpose for local boards and requires a unitary authority to consider the views and preferences of local boards as part of decision-making.

n)        would not support any proposal where the reorganization of local boards would be dealt with through a representation review conducted in a manner similar to community boards, as local boards are part of the shared decision-making governance arrangements of Auckland Council, and are not simply a means of increasing representation at the community level.

CARRIED

 

Item 19: Kaipātiki Local Grants Round One 2022 / 2023 grant allocations was not available at this time and so this item was taken prior to item 25: Kaipātiki Local Board Chairperson’s Report.

 

Precedence of Business

Resolution number KT/2022/172

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)         agree that item 21: Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill be accorded precedence at this time.

CARRIED

 

21

Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill

 

Resolution number KT/2022/173

MOVED by Member M Kenrick, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

General

a)         support the three proposals included within the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill (the Bill), namely:

i)       Proposal one – reduce smoked tobacco supply

ii)     Proposal two – prohibiting the sale of tobacco products to anyone born on or after 1 January 2009

iii)    Proposal three – nicotine removal in smoked tobacco.

b)        receive Auckland Council’s draft submission to the Health Select Committee on the Bill, noting that local board feedback is required by 17 August for it to be appended to council’s final submission.

Proposal one – limiting number of retailers able to sell smoked tobacco products

c)         support the proposal to reduce smoked tobacco supply, including the introduction of measures to limit the density of outlets selling tobacco products, particularly in those communities where there are high rates of smoking.

d)        suggest that any proposal to reduce smoked tobacco supply may have the unintended consequence of encouraging people to access tobacco through the illicit market, unless such efforts are paired with increased and improved support to encourage smoking cessation, which is vital if the intended aims of the Bill are to be achieved.

Proposal two – prohibiting the sale of tobacco products to anyone born on or after 1 January 2009

e)         support the proposal included within the Bill to protect young people from smoking, as the local board believes it is necessary to stop young people from starting to smoke tobacco products if New Zealand is to meet the goal of becoming smokefree by 2025.

f)          strongly encourages central government to consider and account for the role and proliferation of vaping, as the local board does not consider vaping to be a healthy or safe alternative option to smoked tobacco products for non-smokers or young people.

g)        urge central government to consider similar restrictions to limit young people’s access to vaping products as to what is proposed in the Bill with regards to smoked tobacco products, as it is likely that more young people may consider vaping as an alternative option if it becomes more difficult to legally purchase smoked tobacco products if the Bill comes into force.

h)        request that central government allow for local boards to designate areas where the sale of vaping products and/or the use of vaping products is prohibited.

Proposal three – removal of nicotine from tobacco

i)          support the proposal included within the Bill to implement a framework to enable the removal of nicotine from tobacco, given the evidence showing that lower nicotine levels reduce the satisfaction derived from smoked tobacco products, thereby making it easier for smokers to quit.

j)          suggest that any framework intended to remove nicotine from smoked tobacco must also be accompanied by increased and improved support for those trying to quit smoking, and that those efforts are targeted (in partnership with local organisations) towards communities in which there is a high prevalence of smoking.

Monitoring and evaluation

k)         support the development of a robust monitoring and evaluation framework to ensure the Bill is effective, and to allow its implementation to be adjusted as necessary in order to respond to changing circumstances or trends.

CARRIED

 

Precedence of Business

Resolution number KT/2022/174

MOVED by Chairperson J Gillon, seconded by Member P Gillon:   

That the Kaipātiki Local Board:

a)         agree that item 17: Kaipātiki community places quarter four reports 2021/2022, item 22: Auckland Climate Grant 2022/2023, item 23: Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter four 2021/2022 and item 24: Urgent Decision: local board input for inclusion in Auckland Council’s submission on the Water Services Entities Bill brief report be accorded precedence at this time.

CARRIED

 

17

Kaipātiki community places quarter four reports 2021/2022

 

Resolution number KT/2022/175

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         receive the Kaipātiki community places quarter four 2021/2022 reports as set out in Attachments A – F of this agenda report. 

CARRIED

 

22

Auckland Climate Grant 2022/2023

 

Resolution number KT/2022/176

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         supports the proposed Auckland Climate Grant 2022/2023, with the following exception:

i)          the Kaipātiki Local Board does not support decision-making on response grants being made by the General Manager of the Environmental Services or other staff, and instead submits that it should be made by the Environment and Climate Change Committee (or equivalent), a subset of the Committee, or the Committee chairperson, to ensure that the decision is made by an elected member accountable to the public.

CARRIED

 

 

23

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter four 2021/2022

 

Paul Edwards, Senior Local Board Advisor, and Sugenthy Thomson, Lead Financial Advisor, were in attendance to address the board on this item.

 

 

The meeting went into confidential at 1.56pm to discuss Attachment B: Kaipātiki Local Board – 1 April to 30 June 2022 Operating Performance Financial Summary – CONFIDENTIAL.

 

 

1.56pm – The public was excluded.

 

 

Resolution number KT/2022/177

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a)         exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

Attachment B: Kaipātiki Local Board – 1 April to 30 June 2022 Operating Performance Financial Summary - CONFIDENTIAL

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in disclosure of information for which good reason for withholding exists under section 7.

S7(2)(j) – The witholding of the information is necessary to prevent the disclosure or use of official inforamtion for improper gain or improper advantage. In particular, the report contains detailed financial information related to the financial results of the Auckland Council group as at 29 August 2022 that requires release to the New Zealand Stock Exchange.

S48(1)(a)
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

2.01pm - The public was re-admitted.

 

 

Resolution number KT/2022/178

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         receive the performance report for quarter four ending 30 June 2022.

b)        note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2022.

CARRIED

 

 

24

Urgent Decision: local board input for inclusion in Auckland Council’s submission on the Water Services Entities Bill

 

Resolution number KT/2022/179

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         receive the urgent decision made on 18 July 2022 as set out in Attachment A of this agenda report, providing local board feedback on the Water Services Entities Bill.

CARRIED

 

 

19

Kaipātiki Local Grants Round One 2022/2023 grant allocations

 

Ann Kuruvilla, Grants Advisor and Sugenthy Thomson, Lead Financial Advisor, were in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/180

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round One 2022/2023 listed in the following table: 

Application ID

Organisation

Requesting funding for Project

Amount requested

Total granted

Comments (including reason for decline)

LG2308-101

Home and Family Counselling Incorporated

Towards facilitators fees to provide subsidised counselling sessions.

$10,000.00

$0

Follow up information not provided in time.

LG2308-103

60`S-UP Movement of New Zealand Incorporated

Towards bus hire costs for monthly trips.

$3,000.00

$1,500.00

 

LG2308-106

Albany Birkenhead Collegians Hockey Cub Incorporated

Towards costs for subsided game fees and turf hire between 1st October 2022 till 31st December 2022.

$2,000.00

$2,000.00

 

LG2308-110

Blue Light Ventures Incorporated

Towards subsidized tickets to Rainbow`s End Fun Day for Kaipātiki Youth between 10th to 11th September 2022

$3,783.00

$0

Limited community benefit. Event takes place outside the local board area.

LG2308-111

Birkenhead City Cricket and Sports Club Incorporated

Towards cricket net on wheels.

$7,980.00

$5,000.00

 

LG2308-112

Northcote Point Community Creche Incorporated

Towards playground equipment

$1,225.00

$1,225.00

 

LG2308-113

Beach Haven Scout Group

Towards the attendance fee for eight Kaipātiki youth to attend Ventures `23 camp between 29th Dec 2022 till 8th Jan 2023.

$6,800.00

$0

Low number of participants.  Limited community benefit.

LG2308-114

Special Olympics North Harbour

Towards mobility vehicle`s costs between 1st October 2022 and 30th September 2023.

$4,500.00

$2,000.00

 

LG2308-116

Olga Tarasenko

Towards venue hire, props and costumes for event between 25th October 2022 and 30th October 2022

$12,400.00

$0

Applicant is an individual.
Event takes place outside the local board area.

LG2308-118

Friends of Shepherds Park

Towards printing and professional designer`s fees for the "20 years` Shepherds Park booklet"

$4,050.00

$4,050.00

 

LG2308-119

Youthline Auckland Charitable Trust

Towards support to train helpline volunteer counsellors.

$5,000.00

$5,000.00

 

LG2308-120

The UpsideDowns Education Trust

Towards speech and language therapists fees to support five children from 2nd September 2022 till 1st September 2023.

$4,170.00

$2,000.00

 

LG2308-121

Mayfield Scout Group

Towards new garage door and new LED lighting

$3,033.41

$3,033.41

 

LG2308-122

Judokwai NZ (1948) Incorporated

Towards Transitional Rates Grants.

$3,800.00

$1956.84

 

LG2308-123

All Saints Birkenhead Scout Group

Towards costs of an oven and freezer.

$2,217.89

$2,217.89

 

LG2308-124

Auckland King Tides Initiative

Towards the design and production of the CoastSnap device, to be installed at Little Shoal Bay/Beach Haven.

$10,000.00

$5,000.00

Local board approval of exact installation location required.

LG2308-125

Takapuna District Cricket Club Incorporated

Towards coaches fees for cricket clinics

$1,880.00

$500.00

 

LG2308-126

Mountains to Sea Conservation Trust

Towards subcontractor costs of kayak hire, workshop costs and administrative cost of event between 1st October 2022 and 30th April 2023.

$6,732.52

$3,000.00

 

LG2308-127

The Helping Paws Charitable Trust

Towards food and kitty litter.

$1,500.00

$0

Applicant based outside of the local area.

LG2308-128

Birkenhead Senior Citizens Association Incorporated

Towards the rates bill.

$7,000.00

$1,644.96

Rates bill of $3,289.92 for FY22/23

LG2308-129

2021 Softball Limited

Towards three softball kits and bus hire charges for three Kaipātiki Schools

$2,999.98

$2,999.98

Tagged to Kaipātiki schools.

LG2308-130

Northcote and Birkenhead Tigers Rugby League & Sports Club Incorporated

Towards six- month gym membership fees of 10 trainees from 1 October 2022 till 28th Feb 2023.

$2,730.00

$1,000.00

 

LG2308-131

Birkenhead Bowling Club Incorporated

Towards Transitional Rates Grants

$6,400.00

$2,999.58

Rates bill of $5,999.16 for FY22/23

Total

 

 

$113,201.80

$47,127.66

 

 

b)        authorise that any Transitional Rates Grants applications that are received as part of Kaipātiki Local Grants Round Two 2022/2023 may be processed by staff and considered by the local board, due to the timing of rates bills being delivered.

CARRIED

 

 

25

Kaipātiki Local Board Chairperson's Report

 

No report was provided at this time.  

 


 

 

26

Members' Reports

 

26.1

Member report - Deputy Chairperson Danielle Grant

 

Deputy Chairperson D Grant provided a verbal update on the Kaipātiki Toilet Provision Assessment report and catchup with Kaipātiki Project. Deputy Chairperson D Grant also provided an update on the concern with the location of a proposed bike hub in Northcote, rain and weather impacts on community, and the waste from election campaign/signs.

 

 

Resolution number KT/2022/181

MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         note the verbal report from Deputy Chairperson Danielle Grant.

CARRIED

 

 

26.2

Member report - Melanie Kenrick

 

Member M Kenrick provided a tabled members report which she went through.

 

A document titled ‘Melanie Kenrick Members Report August 2022’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/182

MOVED by Member M Kenrick, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         note the tabled members report from Melanie Kenrick.

CARRIED

 

Attachments

a     17 August 2022 - Kaipātiki Local Board Business Meeting - Melanie Kenrick Members Report August 2022

 

26.3

Member report - Cindy Schmidt

 

Member C Schmidt provided a verbal update on Hearts and Minds and their parenting support course on anxious teens and tweens, Hearts and Minds brief intervention counselling, Kaipātiki Youth Development Trust, Marinoto Child and Youth Mental Health Services anxiety group through Waitemata Te Whatu Ora, Steps to Succees programme, and holiday programme. Member C Schmidt also provided an update on the Auckland Foundation having their North Shore fund open until 1 September 2022.

 

 

Resolution number KT/2022/183

MOVED by Member C Schmidt, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         note the verbal report from Member Cindy Schmidt.

CARRIED

 


 

 

26.4

Member report - Adrian Tyler

 

Member A Tyler provided a verbal update on Friends of Shepherds Park and how they are interested in a low mow or no mow approach, a recent meeting with the Grey Lynn Wild Initiative group, and an enquiry about the use of the utility shed. Member A Tyler also provided an update on Bayview Community Centre and the repairs undertaken to the building and an update on Birkenhead Village Association and the globe lights.

 

 

Resolution number KT/2022/184

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         note the verbal report from Member Adrian Tyler.

CARRIED

 

 

27

Governing Body and Independent Maori Statutory Board Members' Update

 

No updates were provided at this time.  

 

28

Workshop Records - Kaipātiki Local Board - July 2022

 

Resolution number KT/2022/185

MOVED by Member P Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         note the record for the Kaipātiki Local Board workshop held on Wednesday 6 July 2022 and Wednesday 27 July 2022. 

CARRIED

 

29

Hōtaka Kaupapa – Policy Schedule (Governance Forward Work Calendar)

 

Resolution number KT/2022/186

MOVED by Member A Tyler, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)         note the Kaipātiki Local Board September 2022 Hōtaka Kaupapa – Policy Schedule (Governance Forward Work Calendar) and August - September 2022 workshop forward work plan.

CARRIED

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.


 

 

2.31 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................