2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Manukau Harbour Forum:
a)
confirm the minutes of its ordinary meeting,
held on Friday, 10 June 2022, as true and correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Manukau Harbour Forum. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Manukau
Harbour Forum
12 August 2022
|
|
Approval of the Manukau Harbour Forum
2022/2023 work programme
File No.: CP2022/08739
Te take mō te
pūrongo
Purpose of the report
1. To approve the Manukau Harbour Forum’s 2022/2023 work
programme.
Whakarāpopototanga matua
Executive summary
2. This report presents the Manukau Harbour
Forum’s work programme and associated budgets for approval for delivery
within the 2022/2023 financial year.
3. The work programme responds to the purpose of
the forum as stated in its Terms of Reference – ‘to
provide for a means of collective local board advocacy on issues affecting the
Manukau Harbour, and the adjacent foreshore’.
4. The proposed work programme has a total value of
$72,000. This funding has been allocated to the Manukau Harbour Forum work
programme by the member local boards’ locally driven initiatives budget
for the 2022/2023 financial year. Each member local board has contributed
$8,000 towards the Manukau Harbour Forum.
5. The forum provided feedback to Infrastructure
and Environmental Services staff on the programmes it would like to fund in
2022/2023 at a workshop in June 2022. The forum indicated support for the
following:
· continue to fund
Manukau Harbour Forum coordinator to assist with the delivery of the
forum’s goals ($40,000)
· fund the 2022/2023
youth leadership sustainability wānanga which would involve around 50
students from all member local board areas to develop leadership skills,
sustainability knowledge, and collaborative action programmes ($17,000)
· deliver the
communications plan that was developed in the 2021/2022 year ($6,000)
· investigate, identify, and engage with projects
involving mana whenua, and to develop a cultural induction for new forum
members ($9,000).
6. Updates on the delivery of this work programme
will be provided at Manukau Harbour Forum workshops throughout the financial
year, and through the individual member local boards’ quarterly
performance reports.
Ngā tūtohunga
Recommendation
That the Manukau Harbour Forum:
a) approve
its 2022/2023 work programme including associated budgets as summarised in the table
below:
|
Activity name
|
2022/2023 budget for
approval
|
|
Manukau Harbour Forum
coordinator
|
$40,000
|
|
Youth leadership
sustainability wānanga
|
$17,000
|
|
Manukau Harbour Forum
communications plan delivery
|
$6,000
|
|
Mana whenua engagement
|
$9,000
|
|
Total
|
$72,000
|
Horopaki
Context
7. The
Manukau Harbour Forum is comprised of nine-member local boards: Franklin,
Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki,
Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges and
Whau Local Boards. All these local boards border the Manukau Harbour and have
an interest in protecting and restoring the mauri of the Manukau Harbour.
8. Each
year, the member local boards decide which activities to allocate their annual
budget toward through a series of workshops. The local board feedback in these
workshops informs the work programme.
9. At their June 2021 business meetings, the
nine-member local boards allocated $7,400 each to enable the delivery of the
forum’s 2021/2022 work programme. This budget was allocated towards a
Manukau Harbour Forum Coordinator, a youth sustainability wānanga,
development of a communications plan and the appointment of a mana whenua
specialist to begin the planning of the mana whenua engagement hui for the
2022/2023 financial year.
10. The
proposed 2022/2023 work programme was discussed with Manukau Harbour Forum
members at a workshop on 10 June 2022.
11. The proposed work programme responds to the
purpose of the Manukau Harbour Forum as identified in the Terms of Reference.
The specific issues identified in the Terms of Reference which are reflected in
the work programme are ‘advocacy on issues related to both natural and
human activities affecting the harbour foreshore’ and ‘the role of mana whenua in relation to the Manukau
Harbour’.
Tātaritanga me ngā
tohutohu
Analysis and advice
12. The proposed work programme is made up of
activities continuing from previous financial years, including annually
occurring events or programmes and ongoing programmes.
13. The proposed activities in the Manukau Harbour
Forum’s work programme 2022/2023 are detailed below.
Manukau Harbour Forum coordinator - $40,000
14. Staff recommend that the forum allocate $40,000
to continue to fund a Manukau Harbour Forum coordinator.
15. The
coordinator will continue to:
· work with the forum
to support the delivery of its vision including identifying and planning key
actions and approaches that will support the priorities and objectives of the
forum
· assist with relationship
building between the forum, government, and community representatives, and
identify opportunities for advocacy and input into local and central government
initiatives and programmes that relate to the Manukau Harbour
· assist with planning
a work programme, programme identification, management, and some
administration, including assisting in the development of a communications plan
and ensuring implementation of the plan
· work with council
staff and the staff supporting other harbour forums in the region to keep the
forum abreast of developments and information relevant to the Manukau Harbour
· identify
and present to the forum any other information, studies and work programmes
that might assist the forum in gaining a deeper understanding of the issues
affecting the harbour, and ways of addressing these issues.
16. The remit of the coordinator role may change
based on the needs of the forum and its members.
Youth sustainability wānanga - $17,000
17. Staff recommend that the forum allocate $17,000
towards the Youth Sustainability Wānanga for the 2022/2023 financial year.
This wānanga has been run over the last four years in partnership with the
forum, the council’s sustainable schools’ team, and mana whenua
hapū Ngaati Te Ahiwaru and Ngāti Mahuta of Te Wai-o-hua iwi, from
Makaurau marae.
18. The Young Leaders Sustainability Programme is a
programme to build the capability of Auckland’s rangatahi to take on a
role as future leaders and influencers within their communities. Each year a
series of events are delivered which includes the three-day Youth Leadership
Sustainability Wānanga. Secondary students from the nine Manukau Harbour
Forum local boards are targeted as participants in the programme.
19. The proposed budget of $17,000 would allow staff
to offer the programme to 50 new students to attend a wānanga in Manukau
in April 2023. The budget will support programme logistics including venue,
catering and transport costs and contracting mana whenua expert services. This
wānanga builds the capacity of students to return as leaders to work on
action around the Manukau Harbour.
Manukau Harbour Forum Communications Plan -
$6,000
20. Staff
recommend that the forum allocate $6,000 to deliver the communications plan
developed and resolved by forum members on 11 February 2022 business meeting
(MHFJC/2022/6) in the 2021/2022 financial year.
21. A contractor has been identified in 2021/2022
and began to work on the roll-out of the approved plan. This will continue into
the 2022/2023 financial year. The plan roll-out is set over short-term (3
months), Medium term (3-12 months) and long term (12 months onwards). Progress
will be reported via the local board’s quarterly updates.
Mana whenua engagement - $9,000
22. Staff
recommend that the forum allocate $9,000 to the investigation and engagement
with projects involving mana whenua, and the development and delivery of a
cultural induction for incoming forum members.
23. Investigation
of projects will identify those that mana whenua has an interest in, that are
in-play around the Manukau Harbour with an aim to understanding common themes
across all nine local board areas.
24. Site
visits by forum members would follow of the areas of interest found and would
include engagement with mana whenua. As a part of the induction pack a cultural
context of the Manukau Harbour would be developed to deliver to the incoming
forum members.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
25. The
programmes within this work programme are aligned with Te
Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and will
contribute to the resilience of the community and environment by promoting
protection and enhancement of waterways and the marine environment. Freshwater
and marine ecosystems provide many ecosystem services such as flood mitigation,
habitat for native biodiversity and carbon sequestration. These services are
enhanced when the ecosystems are restored.
26. The
youth sustainability wānanga also fosters young leaders to take action
around sustainability and environmental restoration.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
27. The budget for the Manukau Harbour Forum is
managed by Healthy Waters. The youth sustainability wānanga will be
delivered by staff in Environmental Services. A cross-council working group has
been meeting to assist with planning for the Manukau Harbour Forum which has
participants from Natural Environment Strategy, Healthy Waters, Local Board
Services, and Environmental Services.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
28. All nine member boards have identified restoring
the mauri of the Manukau Harbour as an aspiration in their 2020 local board
plans. The programmes proposed for inclusion in the forum’s work
programme will have positive environmental outcomes across the Manukau Harbour.
The youth sustainability wānanga will likely take place in the Manukau
area.
29. The programmes noted above align with the
Manukau Harbour Forum’s goals outlined in the terms of reference
including ‘restoration of the health and wellbeing of the Manukau
Harbour’, and ‘a unified management approach to the Manukau Harbour’.
The proposed environment work programme has been considered by the forum in a
workshop in June 2022. The views expressed by forum members during the
workshops have informed the recommended work programme.
Tauākī whakaaweawe
Māori
Māori impact statement
30. It is recognised that mana whenua is kaitiaki of
the Manukau Harbour and will be acknowledged as such in all programme delivery
of this work programme. In addition, environmental management, water quality
and land management have integral links with the mauri of the environment and
concepts of kaitiakitanga.
31. The youth sustainability wānanga will be
co-delivered with mana whenua representatives.
32. The development of cultural context as a part of
the induction of forum members will be advised by mana whenua representatives.
33. The forums engagement with mana whenua through
proposed site visits to projects of interest, that support the Manukau Harbour,
will build, and strengthen whanaungatanga and develop cultural understanding of
mātauranga māori as the core fundamentals to
restoring and enhancing the mauri of the harbour.
Ngā ritenga
ā-pūtea
Financial implications
34. The proposed work programme outlined in this
report has a total budget of $72,000. This will be the full allocation of the
forum’s 2022/2023 budget, which is comprised of $8,000 from the
nine-member local board’s 2022/2023 locally driven initiatives (LDI) operational
budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
35. The
COVID-19 pandemic could have a negative impact on the delivery
of local board work programmes. Some activities may not be able to be delivered
fully if COVID-19 restrictions are increased.
36. Table 1 shows the key risks associated with activities in
the proposed 2021/2022 work programme, as well as proposed mitigations.
Table 1: Significant risks and
mitigations for activities
|
Activity name
|
Risk
|
Mitigation
|
Rating after mitigation
|
|
Manukau
Harbour Forum coordinator
|
Low
attendance of the forum would mean that coordinator hours do not achieve
value for money in times spent organising meetings and activities.
|
Attendance
at forum meetings has been consistently high, therefore this is considered a
low risk.
|
Low
|
|
Youth
sustainability wānanga
|
The
delivery of the wānanga could be affected by an extreme weather event or
a COVID-19 lockdown as it involves in-person and water-related activities.
|
The
programme team will reschedule the wānanga within two months of original
delivery date if needed. The programme team will also consider in the
programme plan alternative delivery models for the 2023 wānanga.
|
Low
|
|
This
programme is dependent on the availability of a mana whenua contractor to
co-deliver the wānanga.
|
The
programme team will contact its mana whenua contacts early to build
relationships and secure a co-delivery partner.
|
Low
|
|
Communications
plan delivery
|
This
programme is dependent on the sourcing of a suitable contractor to deliver
the plan.
|
A
contractor has been identified to deliver the communications plan and
therefore not finding a suitable contractor is considered a low risk.
|
Low
|
|
Mana
whenua engagement
|
There is
a risk that mana whenua engagement with the forum may be low.
|
Taking guidance and advice
from mana whenua representatives before engaging with iwi will assist with
developing relationships.
|
Medium-high
|
37. Resourcing of the work programme is based on current staff capacity
within departments. Therefore, changes to staff capacity may also have an
impact on work programme delivery, however the role of the coordinator will
likely mitigate this risk.
Ngā koringa ā-muri
Next steps
38. Delivery
of the activity in the approved work programme will commence once approved and
continue until 30 June 2023. Activity progress will be reported to each member
local board through their regular performance reporting and to the forum in
workshops throughout the financial year.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Donna Carter - Relationship Advisor
|
|
Authoriser
|
Glenn Boyd - Local Area Manager – Aotea/Great
Barrier and Waiheke Local Boards
|
|
Manukau
Harbour Forum
12 August 2022
|
|
Updated of Terms of Reference (2022) for
the Manukau Harbour Forum Joint Committee.
File No.: CP2022/11450
Te take mō te
pūrongo
Purpose of the report
1. To
approve the updated Terms of Reference (2022) of the Manukau Harbour Forum
joint committee (the Forum) following a review to ensure currency and to assist
with further clarity of purpose for members and community.
Whakarāpopototanga matua
Executive summary
2. Nine
local boards (Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki,
Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local
Boards) together formed the Manukau Harbour Forum with the view to form a means
of collective local board advocacy on common issues affecting the Manukau
Harbour and the adjacent foreshore.
3. The
Manukau Harbour Forum was constituted formally as a joint committee of local
boards under standing orders 2.8.1 and 2.8.2 (standing orders 2.8.1 and 2.8.2
enable a local board to appoint a joint committee with another local board or
boards).
4. Being
a joint committee enables the Forum to conduct business more efficiently, as a
local board joint committee can make decisions and provide direction to
officers without seeking confirmation and/or ratification from the individual
member boards.
5. The
Forum has a guiding Terms of reference (TOR) and develop an annual work
programme that members agree.
6. A
recommendation of the current Manukau Harbour Forum Communications Plan
(adopted February 2022) was a short-term goal to “Consider reviewing the Terms of Reference to clarify the feasibility
of strategic objectives and generate measures for greater
accountability”.
7. The
Manukau Harbour Forum Co-ordinator took on this task of TOR review with
collaborative involvement of members and specialist staff through an iterative
process of workshops, individual discussions, and email input.
8. The
updated TOR are intended as a guide for member local boards and interest
community members about the overall intent of the Forum, its general activities
and the expectations for its members.
9. This
updated version is based strongly on previous versions, with their focus on
local boards addressing environmental concerns about the Manukau Harbour and
catchments, and empowering member local boards to achieve improvements and take
forward advocacy by working collaboratively together as a joint committee.
10. Additional
sections have been included to reflect relevant sections of Local Government
legislation, the Auckland Council Governance Manual, Council’s Code of
Conduct and Local Boards Standing Orders.
11. The
TOR do not replace standing orders, or any other legislative or Governing Body
policy constraint or requirement.
12. This
report recommends that the Manukau Harbour Forum Terms
of Reference (2022) (Attachment A) for the Forum be approved.
Ngā tūtohunga
Recommendation
That the Manukau Harbour Forum:
a) adopt the Manukau Harbour Forum Terms of
Reference (2022) (Attachment A), which set out the purpose and principles of
the Forum.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Manukau Harbour Forum Terms of Reference (2022)
|
31
|
Ngā kaihaina
Signatories
|
Author
|
Dileeka Senewiratne - Democracy Advisor
|
|
Authoriser
|
Glenn Boyd - Local Area Manager -– Aotea/Great
Barrier and Waiheke Local Boards
|
