Agenda of Māngere-Ōtāhuhu Local Board - Wednesday, 17 August 2022

Organisation / Initiative	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Tauanu’u Nanai Nick Bakulich
Māngere Bridge BID	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Māngere Town Centre BID	Makalita Kolo	Papaliitele Lafulafu Peo
Māngere East Village BID	Tauanu’u Nanai Nick Bakulich	Togiatolu Walter Togiamua
Ōtāhuhu Business Association	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
South Harbour Business Association BID	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Tauanu’u Nanai Nick Bakulich
Ambury Park Centre	Papaliitele Lafulafu Peo	Christine O’Brien
Māngere Mountain Education Trust	Togiatolu Walter Togiamua	Makalita Kolo
Tamaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Christine O’Brien
Māori input into local board decision-making political steering group	Togiatolu Walter Togiamua	Tauanu’u Nanai Nick Bakulich
Ōtāhuhu Portage Project Steering Group	Togiatolu Walter Togiamua	Christine O’Brien
The Southern Initiative (TSI) Steering Group	Harry Fatu Toleafoa	Togiatolu Walter Togiamua
Ōtāhuhu Town Hall Community Centre Incorporated Society	Makalita Kolo	Harry Fatu Toleafoa
Central Light Rail	Makalita Kolo	1^st Harry Fatu Toleafoa 2^nd Tauanu’u Nanai Nick Bakulich
Watercare Community Group	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo

Māngere-Ōtāhuhu Local Board

17 August 2022

Approval of Māngere-Ōtāhuhu Area Plan Update 2022

File No.: CP2022/10438

Te take mō te pūrongo

Purpose of the report

1. To approve the final content of the Māngere-Ōtāhuhu Area Plan Update 2022, which relates to parts of the Māngere-Ōtāhuhu local board area.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Area Plan Update 2022 is a stand-alone update document to the existing Māngere-Ōtāhuhu Area Plan 2013. It provides updates for only part of the geographical area covered by the existing Māngere-Ōtāhuhu Area Plan 2013. The existing Māngere-Ōtāhuhu Area Plan 2013 continues to apply to those parts of the Māngere-Ōtāhuhu local board area which are not covered by this update.

3. The outcomes, actions and projects identified in the Māngere-Ōtāhuhu Area Plan Update 2022 will support and guide future decision making over the next 30 years. This includes helping to prioritise investment in physical and social infrastructure, while building on the area’s cultural and historical values and landscapes.

4. The content of the Māngere-Ōtāhuhu Area Plan Update 2022 is now ready for consideration and final approval by the local board. Once the content is approved and the plan endorsed by the Planning Committee, work will begin on the final form of the adopted document.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the Māngere-Ōtāhuhu Area Plan Update 2022 as shown in Attachment A

b) delegate the approval of any minor amendments, corrections or additional images in the plan as required for publication, to the Chair or Deputy Chair of the Māngere-Ōtāhuhu Local Board.

Horopaki

Context

5. Parts of the Māngere-Ōtāhuhu and Ōtara-Papatoetoe local board areas are expected to see much more residential intensification, growth and development than was expected when the existing Māngere-Ōtāhuhu Area Plan (2013) and the Ōtara-Papatoetoe Area Plan (2014) were developed.

6. Two key factors are contributing to the residential intensification, growth and development:

· a neighbourhood development programme for the Māngere area being undertaken by Kāinga Ora (formerly Homes Land and Community, Housing New Zealand and KiwiBuild)

· increased residential growth opportunities enabled by the Auckland Unitary Plan (operative in part).

7. Other changes have also occurred:

· Auckland Plan update 2018 identifies parts of review area as development areas (Māngere and Māngere East)

· rapid transit investigation

· climate change emergency declaration by Auckland Council in 2019

· existing area plan actions and projects which have already been started/completed

· more recent local board plans

· COVID-19 epidemic effects since 2020.

8. To respond to the proposed growth and changes, parts of both the Māngere-Ōtāhuhu and Ōtara-Papatoetoe area plans have been reviewed and updated to focus on what the existing and new communities in the “review area” will need in the next 30 years. The 1509-hectare review area is largely based on Kāinga Ora’s “Māngere Development Area” and is expected to see significant change and growth over the next 10 to 15 years.

9. The review area for the area plans is shown on the map below. Most of the review area falls in the Māngere-Ōtāhuhu Local Board area, and the extent of the review area within the Māngere-Ōtāhuhu Local Board area is shown as the “Māngere-Ōtāhuhu Area Plan Update Area” on the map below.

10. A separate update to the Ōtara-Papatoetoe Area Plan has been undertaken for the smaller extent of the review area which is in the Ōtara-Papatoetoe Local Board area north of Portage Road and in the vicinity of Middlemore. This area is shown as the “Ōtara-Papatoetoe Area Plan Update Area” on the map below.

Map: Māngere-Ōtāhuhu and Ōtara-Papatoetoe Area Plan Review Area 2022-local board update areas

Map

Description automatically generated

11. A joint local board area plan working group was set up in February 2020 by the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards following approval of the review by the Planning Committee. Working group meetings have generally been held monthly. All Māngere-Ōtāhuhu Local Board members, and three members of the Ōtara-Papatoetoe Local Board are on the working group. Its purpose is “to guide the review of parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan in response to the development of a Spatial Development Strategy for the Māngere area by Kāinga Ora, and if needed, updates of the Area Plans for part of the Māngere-Ōtāhuhu and part of the Ōtara-Papatoetoe local board areas”. Kāinga Ora have been invited to meetings since 2020 and mana whenua have been invited to meetings since 2021.

12. Development of the Māngere-Ōtāhuhu Area Plan Update 2022 has been informed by internal specialist inputs and feedback as well as from the working group, and through engagement with the community, mana whenua, and key stakeholders. Public engagement was held from September to November 2020, and in February and March 2022. Specialists within council and the council-controlled organisations (CCOs) have provided information about the existing environment and priority issues and opportunities for the area.

13. Utilising these inputs and feedback from engagement, the Plans and Places project team has now developed the attached version of the Māngere-Ōtāhuhu Area Plan Update 2022 for local board approval (Attachment A).

14. Instead of repeating the structure of the existing Māngere-Ōtāhuhu Area Plan 2013, the Māngere-Ōtāhuhu Area Plan Update 2022 is structured to respond to the different issues, opportunities and key themes identified in the update process.

15. The vision of the Māngere-Ōtāhuhu Area Plan Update 2022 relates to four main themes, and is:

to respond to residential intensification, growth and development to make Māngere a better community for all, with a focus on:

· climate change / resilience / sustainability

· children and young people

· connected communities and Pasifika

· Māori identity and wellbeing.

16. Beneath these key themes are area-wide outcomes and actions, which represent aspirations for the area. They are divided into five topics.

17. Within each of these topics, a number of proposed outcomes, actions and potential projects have been identified. There are many overlaps between topics. Mappable area-wide aspirations are shown on two maps of the update area.

18. Five geographical focus areas have been identified as priority locations where investment in mainly physical and environmental improvements can achieve transformational change in the next 30 years.

19. Within each of these focus areas, a number of opportunities/strengths and constraints/weaknesses have been identified, along with proposed actions and potential projects. Mappable aspirations are shown on maps for each focus area.

20. The focus area named “Tararata” Creek is also known as “Te Ararata” and the Māngere-Ōtāhuhu Local Board recognise the use of this alternative mana whenua name.

21. The Middlemore Focus Area adjoins part of the wider review area which is in the Ōtara-Papatoetoe local board area.

22. The Māngere-Ōtāhuhu Area Plan Update 2022 outlines a number of actions. Some of the actions and projects resulting from them are already funded, and some may not require funding. Many however are currently unfunded or aspirational, requiring further investigation or waiting to be prioritised in order to be implemented. As this is a 30 year plan, some projects will only be realised in the longer term.

23. The design of the Māngere-Ōtāhuhu Area Plan Update 2022 will be finalised after it is approved by the Māngere-Ōtāhuhu Local Board and endorsed by the Planning Committee. It will be available online, with a limited number of hard copies printed.

Tātaritanga me ngā tohutohu

Analysis and advice

24. Discussions with the working group, specialists at council and CCOs, together with engagement with mana whenua and responses from stakeholders and the community, show support for the plan update.

25. Outcomes, actions, focus areas, and additional ideas and suggested amendments that emerged from feedback have been included in the Māngere-Ōtāhuhu Area Plan Update 2022.

26. The final plan is likely to be completed and published later this calendar year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The climate change emergency declaration by Auckland Council in 2019 was followed by Te Tāruke ā Tāwhiri: Auckland’s Climate Action Plan (2020), which sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaption)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

28. The Climate Action Plan emphasises the need to shift from a human-centred approach to an ecological-centred approach. It presents an overarching approach to climate change driven by the uniqueness of Tāmaki Makaurau.

29. Climate change is likely to increase temperatures, raise sea levels and change rainfall patterns in the area plan update area.

30. Climate Change/Resilience /Sustainability is one of the four main themes of the area plan update. Area wide outcomes which relate to this theme are identified in the document, and the focus areas also address climate change issues.

31. The update:

· depicts natural hazard areas, i.e. floodplains, overland flow paths, and coastal areas susceptible to sea level rise and coastal inundation

· includes actions to increase Māngere-Ōtāhuhu’s tree canopy cover, which is the lowest in urban Auckland

· addresses the effects of climate change on the area’s open spaces and recreation facilities

· addresses the design and delivery of the update area’s transport and network infrastructure and services in a way that is resilient to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The area plan has been developed in consultation with specialists from teams across council, including Community and Social Policy, Urban Design, Heritage, Māori Heritage, Parks Sport and Recreation, Community Facilities, Infrastructure and Environmental Services, Development Project Office, and Healthy Waters. Staff from these teams have provided information about the current context for the plan area, as well as local issues, priorities and opportunities relating to their specialist subject area.

33. Staff from Auckland Transport, Eke Panuku Development Auckland, Tātaki Auckland Unlimited, Waka Kotahi New Zealand Transport Agency, Auckland Light Rail and Watercare Services have also been involved in the development of the plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The Māngere-Ōtāhuhu Local Board has provided input into the area plan through the attendance of members at monthly working group meetings and through local board workshops. The working group meetings have provided guidance on the development of the plan, discussion of project updates, public feedback and the emerging content of the plan. The plan incorporates feedback and suggestions made by local board members at working group meetings.

35. Local stakeholders and the community have provided inputs into the plan through attending engagement events, providing comments on “Social Pinpoint” (an online engagement platform), completing feedback forms, and having discussions with the project team. The project team met in person or online with Māngere East Family Services, Māngere Town Centre Business Association, Manukau Urban Māori Authority, Nga Manga, Strive South Auckland Youth Network, Tararata Stream Team, and students from Māngere and Aorere Colleges.

36. A number of other agencies and groups provided feedback on the draft plan including:

· Auckland Regional Public Health Service

· Counties Manukau District Health Board (now Health NZ / Hauora Aotearoa)

· Department of Corrections

· Fire and Emergency NZ

· Kāinga Ora

· Kiwirail

· Ministry of Education

· New Zealand Police

· Northern Regional Alliance (health sector)

· The Southern Initiative (now Community and Social Innovation).

Tauākī whakaaweawe Māori

Māori impact statement

37. Mana whenua feedback has been provided at hui, and at working group meetings. Cultural values assessments (CVAs) have been provided by four mana whenua groups to describe their histories, whakapapa, and areas of interest.

38. Hui were held with the following mana whenua groups who wished to be engaged in this update:

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngaati Whanaunga

· Ngāti Tamaoho

· Ngāi Tai ki Tāmaki

· Te Rūnanga o Ngāti Whātua.

39. Over recent months, the Māori Heritage Team has been attending individual hui with mana whenua representatives acting on behalf of their respective iwi, to progress the development of cultural landscape mapping and text for inclusion in, and as an appendix to, the final area plan update document. Mana whenua representatives have provided feedback on this material which has been included in the updated area plan document.

40. Within the body of the update text, the cultural significance of the landscape in which the area plan sits is described, emphasising key named features, and illustrating historic use and occupation of the area.

41. A related series of tikanga-themed maps and accompanying texts is included as an appendix to the area plan update. Information in the appendix is intended to show the way mana whenua view their world, each map expressing issues and aspirations relating to a particular tikanga, and responses deemed necessary for addressing these, and for maintaining balance. The tikanga themes are:

· Te Tiriti o Waitangi

· Hei Oranga – Manaakitanga

· Mauri

· Wai Māori

· Tapu.

42. Mana whenua have expressed support for the final area plan update document.

43. The project team contacted mataawaka groups during engagement undertaken in 2020 and 2022. Some feedback was received from the Manukau Urban Māori Authority in 2020.

Ngā ritenga ā-pūtea

Financial implications

44. The project team comprising council staff undertook all the work on the two area plan updates, together with input from other council departments and the CCOs. The review of the Māngere-Ōtāhuhu and Ōtara-Papatoetoe area plans was allocated a budget of $15,000 by Plans and Places for engagement in 2020/21 of which $6,000 was spent on the first round of engagement in September to November 2020. Much of the remaining $9,000 was primarily used to fund the second round of engagement which occurred between February and March 2022. The publication and/or printing of the two area plan updates will be completed during the 2022/2023 financial year and will be funded from the Plans and Places budget.

45. Funding will be required to achieve the outcomes identified in the plan. The annual local board funding agreement with the Governing Body is a key opportunity for the local board to seek this funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. There are no risks associated with finalising and publishing the plan.

Ngā koringa ā-muri

Next steps

47. After the Māngere-Ōtāhuhu Area Plan Update 2022 is approved by the local board and endorsed by the Planning Committee, the project team will continue with the preparation of the final form of the adopted document.

48. During this time, the project team will work with a delegated member from the local board to confirm any minor editorial changes, additional images, and the appearance of the plan.

49. The plan will be available online and in hardcopy. The project team will consult with local board staff to confirm the number of hard copies.

50. A separate implementation plan for project delivery on key actions in the Māngere-Ōtāhuhu Area Plan Update 2022 will be developed.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Attachment A - Māngere-Ōtāhuhu Area Plan Update 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Joy LaNauze - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Funding Process Change for Business Associations

File No.: CP2022/08384

Te take mō te pūrongo

Purpose of the report

1. To approve the change in process for funding of business associations from a non-contestable to contestable grant.

Whakarāpopototanga matua

Executive summary

2. Since the formation of the Auckland Council in November 2010, the Māngere-Ōtāhuhu Local Board has allocated non-contestable grant funding from its Locally Driven Initiatives (LDI) budget to four business associations through its annual ‘Town Centres and Business Improvement Districts (BIDs)’ work programme line.

3. The local board investment for the four business associations is $120,000 (LDI) per annum, and totals $1,320,000.00 since 2010.

4. The four business associations include Māngere Town Centre, Māngere East Village, Māngere Bridge Progressive and South Harbour.

5. In May 2021, as part of annual 2021/2022 work programme development, staff provided a review and feedback to the local board on the ‘Town Centres and Business Improvement Districts (BID)’ work programme line.

6. The review identified an opportunity to refresh and strengthen the delivery of local board outcomes in town centres and/or areas where BIDs operate. In May 2022, staff presented options to the local board including a shift to a contestable process.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve option two – table one: to change the process of funding for business association from a non-contestable to contestable grant.

Horopaki

Context

7. Historically, the former Manukau City Council funded a $30,000 annual subsidy to thirteen Business Improvement Districts (BIDs) and business associations in its area. In the Māngere-Ōtāhuhu Local Board area this fund was provided to four business associations: Māngere Town Centre, Māngere East village, Māngere Bridge and South Harbour.

8. The rationale for the funding was in recognition that funding received from the targeted rate was not always sufficient to make significant improvements in town centres. This especially impacted smaller town centres.

9. The annual allocation was to ensure economic development could be actively supported in business areas.

10. Following the formation of the Auckland Council in November 2010, the Māngere-Ōtāhuhu Local Board continued to allocate $30,000 from its local driven initiatives (LDI) budget to the four business associations previously funded by Manukau City Council: Māngere Town Centre, Māngere East Village, Māngere Bridge and South Harbour.

11. The local board investment for the four business associations in 2021/2022 was $120,000 (LDI), with the full investment since 2010 totaling $1,320,000.

High level overview of business associations funding

Business associations	Target rate received in 2021/2022	Local board subsidy funding received in 2021/2022 (LDI)	Deliverables
Māngere Town Centre Business Association	$284,949	$30,000	Funding used for wages, security, and cleaning. Focus on maintenance of Māngere Town Centre buildings.
Māngere East Village Business Association	$6,100	$30,000	Funding used for management services contract, security, and cleaning. Very small business association reliant on $30,000 annual subsidy from local board.
Māngere Bridge Progressive Business Association	$29,400	$30,000	Funding used for wages, events, placemaking, activations and beautification. A small business association reliant on $30,000 annual subsidy from local board.
South Harbour Business Association	$81,324	$0	In 2021/2022, the business association advised staff they no longer required the subsidy due to their industrial based location.

Tātaritanga me ngā tohutohu

Analysis and advice

12. In May 2021, as part of the local board’s 2021/2022 annual work programme development, staff reviewed and provided feedback on the work programme line ‘Town Centres and Business Improvement Districts (BIDs)’.

13. The purpose of the review was to ensure the local board investment continued to be facilitated in the most effective way to meet its aspirations for town centres, and local board outcomes.

14. The process included reviewing past and current accountability reports provided by the business associations, engagement with the business association managers, the council BID External Partnerships team and local board members.

15. Insights from the review included:

· non-contestable funding has been administered to the same four business associations for over a period of ten years

· use of the funding has been varied and inconsistent, and over time was reflective of the evolving individual needs of the different business associations

· not all business associations in the local board area receive additional subsidy funding from the local board

· some of the business associations who currently receive the subsidy funding no longer require it

· the funding enabled some business associations to move towards sustainability and stable economic viability, particularly throughout the challenging times caused by COVID-19, as identified in their level of engagement with local businesses

· some business associations have struggled with delivering on specific outcomes due to lack of capacity and capability.

16. Staff have analysed the information obtained during the review and are proposing a change to the process for funding the business associations, from a non-contestable to a contestable process.

17. This would enable intentional realignment and for the outcomes of the local board’s ‘Town Centre and Business Improvement Districts (BIDs)’ work programme line to be refreshed.

18. All business associations within the local board area would have access to the contestable grant and be able to intentionally focus their funding applications on areas that they feel would add value to their business communities.

19. Community groups and social enterprises would be eligible to apply, which would diversify those who deliver events, activities, initiatives, and programmes in town centres, and increase the opportunity for local groups to participate.

20. Intentional focus and alignment to activations and initiatives that deliver on local board outcomes that support a thriving town centre to be safe and unique destinations will encourage opportunities for collaboration between business associations and community groups.

Table 1: Table of options

Options	Benefits	Risks	Mitigations
Option One (no change) Continue to fund the four business associations (Māngere Town Centre, Māngere East Village, Māngere Bridge, South Harbour) $30,000 LDI through a non-contestable process Not recommended	Continued support for business associations to deliver placemaking, activations and economic development.	Existing challenges and limitations from business associations to fully deliver on local board outcomes will remain. Some business organisations no longer require the same levels of funding. Other business associations who have the capability and capacity would not be eligible to apply for funding to deliver activities in their town centres.	Staff will work with the business associations and the BID External Partnerships Team to support the business associations managers to deliver effectively on local board outcomes.
Option Two To change the process for funding of business associations from a non-contestable to contestable grant through an expression of interest (EOI) process Recommended	Opportunity for collaboration between business associations and community groups providing a localised partnership in delivery of events, initiatives, and programming. Enables the local board to be intentional about the outcome they want to achieve. Opportunity for activities delivered in town centres to be more reflective of the community.	The business associations currently receiving a non-contestable grant will need to apply for funds in line with the set funding criteria. High subscription from other business associations and community organisations could reduce the likelihood of them receiving funding.	Staff will support impacted business associations in the transition from non-contestable to contestable, and support them if they decide to apply through the EOI process.

Options

Benefits

Risks

Mitigations

Option One (no change)

Continue to fund the four business associations (Māngere Town Centre, Māngere East Village, Māngere Bridge, South Harbour) $30,000 LDI through a non-contestable process

Not recommended

Continued support for business associations to deliver placemaking, activations and economic development.

Existing challenges and limitations from business associations to fully deliver on local board outcomes will remain.

Some business organisations no longer require the same levels of funding.

Other business associations who have the capability and capacity would not be eligible to apply for funding to deliver activities in their town centres.

Staff will work with the business associations and the BID External Partnerships Team to support the business associations managers to deliver effectively on local board outcomes.

Option Two

To change the process for funding of business associations from a non-contestable to contestable grant through an expression of interest (EOI) process

Recommended

Opportunity for collaboration between business associations and community groups providing a localised partnership in delivery of events, initiatives, and programming.

Enables the local board to be intentional about the outcome they want to achieve.

Opportunity for activities delivered in town centres to be more reflective of the community.

The business associations currently receiving a non-contestable grant will need to apply for funds in line with the set funding criteria.

High subscription from other business associations and community organisations could reduce the likelihood of them receiving funding.

Staff will support impacted business associations in the transition from non-contestable to contestable, and support them if they decide to apply through the EOI process.

21. Should the local board choose the recommended option 2, a set of funding criteria, developed with the local board at a workshop on 11 May 2022, can be used. The criteria has a focus on enabling stronger alignment to community outcomes and increased diversity of ideas, activities, and initiatives to take place in the town centres.

Criteria:

· neighbourhood or community events or activations in the town centre

· beautification of town centres

· business development workshops that benefit local business owners

· mentoring on strategic thinking and planning for business associations

· safety initiatives

· cultural reflection of communities within the local board catchment area

· building kai resilience and support for our communities.

22. The funding criteria developed with the local board aligns with 2020 Local Board Plan outcomes and aspirations for town centres:

· Outcome 1: A confident and sustainable local economy

- business development workshops that benefit local business owners

- mentoring on strategic thinking and planning for business associations

· Outcome 4: Celebrating our unique Tangata Whenua and Pasifika identities

- cultural reflection of communities within the local board catchment area

· Outcome 6: We thrive and belong in safe, healthy communities

- safety initiatives

- building kai resilience and support for our communities

- neighbourhood or community events or activations in the town centre

- beautification of town centres.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Current activations, events and programmes being delivered by the business associations have little to no focus on climate change.

24. The proposed change in administering funding through a contestable process will enable more opportunities to prioritise climate change activity, projects and education across Māngere-Ōtāhuhu.

25. The proposed funding criteria for the contestable process enables projects that encourage the community to shop and socialise locally and improve connection to their town centres. This can contribute towards lower emissions associated with private vehicle use.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Connected Communities staff and the BID External Partnerships Team have been involved in the preparation of this advice and support the recommendations.

27. Staff have engaged with the four business associations for over 18 months to advise them of the proposed changes to the administration of funding from non-contestable to contestable.

28. Staff acknowledge that the transition year (2022/2023) will be challenging for small business associations. Staff will work with each of these business associations to ensure the best possible outcome for their financial sustainability.

29. Māngere Town Centre, Māngere East Village, and Māngere Bridge raised concerns at the proposed changes and retain some reliance/dependency on the $30,000 annual funds.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. On 11 May 2022, staff workshopped proposed changes from a non-contestable to contestable process, and the funding criteria with the local board. The local board indicated support for the change.

31. The Māngere-Ōtāhuhu Local Board members expressed some concern around the proposed change in process that some business associations could miss out on receiving funding due to high subscription from other business associations and community groups who would be eligible to apply.

Tauākī whakaaweawe Māori

Māori impact statement

32. The local board work programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori.

33. Māori make up 16.4 per cent of the Māngere-Ōtāhuhu population and are frequent users of local town centres and shopping areas. Activation of public spaces and local events provide opportunities for increased Māori participation and promotion of Māori culture within events and activations.

34. The proposed change to the process will enable activations to be more reflective of local communities.

Ngā ritenga ā-pūtea

Financial implications

35. As part of the 2022/2023 Customer and Community Services annual work programme, the Māngere-Ōtāhuhu Local Board approved $120,000 (resolution number MO/2021/82) to the work programme line #242 Town Centres and Business Improvement Districts Māngere-Ōtāhuhu.

36. There are no financial implications with supporting the recommended option and proposed change of how the funding is administered.

37. No additional funding is required to enable the proposed change in process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that the business associations currently being funded through the non-contestable process will object to the proposed change in process. Smaller business associations may risk becoming financially unsustainable. Staff will work with smaller business associations to understand their options and support them to be financially sustainable.

39. The business associations currently being funded through the non-contestable process will be eligible to apply through the proposed process, however there is a risk that high subscription from other business associations and community organisations who may choose to apply could reduce the likelihood of them receiving funding.

40. Business associations will continue to receive the annual targeted rates as long as they meet BID policy compliance. Staff will continue to engage with the four business associations currently receiving funding and provide ongoing support and information.

Ngā koringa ā-muri

Next steps

41. Staff will update the 2022/2023 Connected Communities work programme line to reflect the option selected by the local board.

42. If the local board support the recommended option, an EOI will go live during quarter one 2022/2023.

43. The applications will be assessed against the agreed criteria and local board plan outcomes and presented to the board for approval at the local board business meeting on 7 December 2022.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Boaz Moala – Strategic Broker

Tiaria Fletcher - Specialist Advisor

Authoriser

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Māngere Mountain Education Trust funding for 2022/2023

File No.: CP2022/09957

Te take mō te pūrongo

Purpose of the report

1. To approve the funding for the Māngere Mountain Education Trust for 2022/2023 of $300,000 and associated performance measures.

Whakarāpopototanga matua

Executive summary

2. The Māngere Mountain Education Trust (the trust) has provided a report on its performance for the 2021/2022 financial year. Performance has been significantly impacted by COVID-19 which has caused reduced utilisation of the centre and delays across their work programme.

3. Funding of $300,000 is allocated for the 2022/2023 financial year in the 10-year budget and is subject to an annual funding agreement.

4. The trust has proposed updates to the performance measures for the 2022/2023 financial year that better reflect their work programme and remove completed measures.

5. Progress against these measures will be reported to the local board in March and August 2023.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the performance report from the Māngere Mountain Education Trust for the 2021/2022 financial year

b) approve the release of $300,000 in funding to the Māngere Mountain Education Trust in two tranches (August 2022 and January 2023) based on the proposed performance measures and reporting schedule.

Horopaki

Context

6. Māngere Mountain Education Trust (the trust) was formed in 2007 and is a council-controlled organisation (CCO) under the Local Government Act 2002.

7. The deed of trust lists the purposes of the trust and these purposes are summarised as follows:

· to study Māngere Mountain and its related cultural and physical environs

· manage and promote the education centre to provide educational programmes for young people and the wider community about the cultural values and natural history of the maunga

· assist in the formulation of management plans and conservation of Māngere Mountain in support of the reserve administering authority.

8. The 10-year budget allocates funding of $300,000 per annum for the financial years from 2021/2022 to 2023/2024. The mayor’s final proposal for the 10-year budget noted that a governance review of the trust should be completed within this three-year period and that should include consideration of integrating the trust with the Tūpuna Maunga Authority.

9. After 2023/2024, funding will return to the previous level of $94,000 unless further funding is allocated.

10. In August 2021, the Māngere-Ōtāhuhu Local Board approved the release of $300,000 funding for the Māngere Mountain Education Trust for the 2021/2022 financial year [MO/2021/98].

Tātaritanga me ngā tohutohu

Analysis and advice

Performance results for 2021/2022

11. The trust’s annual report is provided as Attachment A of this report.

12. Delivery against the agreed performance measures has been significantly impacted by the COVID-19 pandemic by restrictions under the COVID-19 Protection Framework.

13. The Māngere Mountain Education Centre received 3525 visitors in 2021/2022, which was less than the 5,600 students in 2020/2021 and significantly reduced from pre-COVID levels of 7,461 in 2018/2019. This reduction is attributable to the pandemic, particularly the August 2021 Auckland lockdown which meant that the centre had only 102 visitors in term four.

14. The demand for the programmes delivered by the trust remains strong and the centre was booked at 96% of capacity in the first half of 2022. While the booking rate was high, the number of actual visitors was further impacted by cancellations related to COVID-19.

15. Feedback from visiting schools was overwhelmingly positive with regards to the quality of the programme delivery.

16. Significant progress has been made on elements of the performance measures including refreshing the programmes in line with the Aotearoa Histories curriculum, the completion of the 10-year strategic plan and publication of the Ōrākei Judgment Minute Books.

17. The fitout of Taawhiao Cottage has not been completed due to delays in engagement with kaumātua related to the pandemic. If there are no further delays, this work will be completed in September 2022 with the delivery of programmes involving the cottage being delivered from October 2022.

18. The trust has sought additional funding from the Ministry of Education in support of the Aotearoa Histories curriculum and is awaiting the result of the grant application.

Funding agreement for 2022/2023

19. The trust has proposed updates to its performance measures for 2022/2023 to reflect its current work programme. Table 1 provides a summary of the changes proposed. A full list of proposed performance measures is included in Attachment B.

Table 1: Summary of proposed changes to performance measures for 2022/2023

Outcome	Summary of change to performance measure
Good Governance	A new objective is proposed to consult with mana whenua and other stakeholders on the adoption of a name that best reflects the whakapapa and kaupapa of the trust.
Good Governance	The performance measure regarding the development of a 10-year plan is proposed for removal as this work has been completed.
Delivering high-quality education outside the classroom	A target date for integration of Taawhiao Cottage into the centre’s education programmes of Term 4 2022 has been added.
Delivering high-quality education outside the classroom	A target date for publication of the Ōrākei Judgment Minute Books of December 2022 has been added.
Connection to strategic partners	The objective to work with the Tūpuna Maunga Authority has been expanded to include work on the māra hūpara at the base of the maunga.

20. Staff recommend that based on the performance of the trust in the 2021/2022 financial year and the funding provision in the 10-year budget, that funding of $300,000 is provided to the trust. Funding would be provided in two tranches with one released after the board’s decision and the other in January 2023.

21. Staff recommend that updated performance measures for the 2022/2023 financial year be included in the funding agreement.

22. The trust will provide performance reports to the local board in March 2023 (half year) and August 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no direct climate impacts associated with these decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. There are no impacts on the wider council group arising from this funding agreement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The Māngere Mountain Education Trust made a deputation to the local board on 15 June 2022 to discuss performance of the trust.

Tauākī whakaaweawe Māori

Māori impact statement

26. The funding agreement reflects the trust’s important relationships with Māori. The performance measures include that the trust must invest in and build relationships with its strategic partners. These partners include Pukaki, Makaurau and Te Puea marae along with Waikato Tainui, Kingitanga and the Tūpuna Maunga Authority.

Ngā ritenga ā-pūtea

Financial implications

27. The funding for the 2022/2023 financial year is provided for in the 10-year budget 2021-2031.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. COVID-19 remains a risk to the delivery of the performance measures noted in Attachment B as isolation requirements may cause lower utilisation of facilities and other delays.

29. Not approving funding will mean that the trust is not able to deliver on the outcomes and would be extremely constrained in its ability to deliver on the purpose of the trust.

Ngā koringa ā-muri

Next steps

30. Staff will prepare the funding agreement for 2022/2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Māngere Mountain Education Trust Annual Report 2021/2022	33
b ⇩	Proposed performance measures for 2022/2023	45

Ngā kaihaina

Signatories

Author

James Stephens - Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Local board feedback on the strategic direction of Auckland's Future Development Strategy

File No.: CP2022/10392

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the strategic approach to the Future Development Strategy (FDS).

Whakarāpopototanga matua

Executive summary

2. The purpose of the FDS is to provide the basis for integrated, strategic and long-term planning. It should assist with the integration of land use and infrastructure planning and funding decisions and set out how Tāmaki Makaurau will:

· achieve outcomes across the four well-beings

· achieve a well-functioning urban environment

· provide sufficient development capacity to meet housing and business land demand over the short, medium, and long-term

· coordinate critical development infrastructure and additional infrastructure required and explain how this integrates planning decisions with infrastructure and funding decisions.

3. The updated FDS will replace the existing Development Strategy in the Auckland Plan 2050 and will incorporate the new requirements of the National Policy Statement on Urban Development (NPS UD). New information on environmental and social changes such as responses to climate change and the COVID-19 pandemic will also be included.

4. During the early development of the FDS, topics and issues will be researched at a regional scale. As the FDS work develops and becomes more detailed, local board specific material will be available and workshopped with local boards. This is planned for Quarter One and Quarter Two 2023.

5. Over the first half of 2022 seven ‘big issues’ facing Auckland were discussed at series of Planning Committee workshops. These issues were: hapū and iwi values and aspirations for urban development; climate change, emissions reduction and urban form; inundation and natural hazards; intensification – dispersed or focused; infrastructure; greenfields and future urban areas; and business and employment.

6. Local board feedback is sought on this direction, prior to seeking endorsement from the Planning Committee in August and/or September 2022. If endorsed, the staff will use the strategic direction as a basis for developing the draft FDS over the second half of 2022.

7. An updated FDS is needed in time to inform the Long-term Plan 2024-2034 (LTP). To provide strategic direction that will usefully feed into the LTP process the FDS will need to be completed by mid-2023.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provide feedback on the strategic direction for the Future Development Strategy.

Horopaki

Context

What is the Future Development Strategy?

8. The purpose of the FDS is to provide the basis for integrated, strategic and long-term planning. It sets out how, where and when Tāmaki Makaurau is expected to grow over the next 30 years and outlines where and when investment in planning and infrastructure will be made. The updated FDS will replace the existing Development Strategy in the Auckland Plan 2050. It sets out how Tāmaki Makaurau will:

· achieve outcomes across the four well-beings

· achieve a well-functioning urban environment

· provide sufficient development capacity to meet housing and business land demand over the short, medium, and long-term

· coordinate critical development infrastructure and additional infrastructure required and explain how this integrates planning decisions with infrastructure and funding decisions.

9. The FDS will show how the direction and outcomes in the Auckland Plan 2050 will be achieved spatially and it will incorporate a clear statement of hapū and iwi values and aspirations for urban development.

10. It will identify the existing and future location, timing and sequencing of growth and infrastructure provision. It will also identify constraints on development.

11. Sequencing of development areas within the existing urban areas and future urban areas will be assessed as part of this update.

Why is it being updated now?

12. There have been many changes since the Development Strategy was adopted as part of the Auckland Plan 2050, nearly four years ago, including central government initiatives under the Urban Growth Agenda and new national policy statements such as the NPS UD. In addition, council has led strategy and policy work focused on environmental and social challenges, including responses to climate change and the COVID-19 pandemic. The growth model is also being reviewed and updated to support the spatial evidence for the FDS.

13. This changing context, but specifically the requirements of the NPS UD, means Tāmaki Makaurau’s long-term spatial plan requires updating. The update will consider the detailed NPS UD changes to the Auckland Unitary Plan, such as intensification around train and bus rapid transit stops, however the purpose is different as it has a long-term (30 year) strategic focus.

14. At its 30 November 2021 meeting, the Planning Committee approved the development of an update to the FDS and endorsed the high-level work programme (committee resolution PLA/2021/137).

Tātaritanga me ngā tohutohu

Analysis and advice

Strategic direction on the ‘big issues’

15. Over the first half of 2022 seven ‘big issues’ facing Auckland were discussed at series of Planning Committee workshops. The Future Development Strategy will need to address these issues (set out below).

16. Local board feedback is sought on this direction, prior to seeking endorsement from the Planning Committee in August and/or September 2022. If endorsed, the staff will use the strategic direction as a basis for developing the draft FDS over the second half of 2022.

Hapū and iwi values and aspirations for urban development

17. The NPS UD directs that the FDS is informed by ‘Māori, and in particular tangata whenua, values and aspirations for urban development’. These values could provide a strong framework for taking a longer term, more sustainable approach to development in Auckland.

18. Strategic direction:

· hapū and iwi values and aspirations are a key aspect to the FDS and should be an overarching theme throughout, rather than a separate section or workstream

· a thorough engagement approach is critical to understanding directly from hapū and iwi what their values and aspirations for urban development are

· mataawaka and relevant Māori organisations should be included in the engagement.

Climate change, emissions reduction and urban form

19. An increased focus on climate change is a key aspect of updating the FDS. The council has committed to reducing greenhouse gas emissions by 50 per cent by 2030 and achieving net zero emissions by 2050. Auckland needs to prepare for the impacts of climate change and plan for a potential 3.5 degree temperature increase. Urban form plays a major role in our ability to reduce emissions, as well as our exposure to natural hazards (see below).

20. Strategic direction:

· climate change related outcomes are non-negotiable, and every decision needs to consider climate change implications

· achieving climate change related outcomes should be an overarching theme throughout the FDS.

Inundation and natural hazards

21. There are areas of Auckland that are, and with the impacts of climate change (discussed above), increasingly will be, exposed to natural hazards such as inundation, flooding and erosion.

22. Strategic direction:

· take a strong approach to development in hazardous areas and provide clear public messages about risks and liability.

Intensification – dispersed or focused

23. Recent government direction relating to intensification under the NPS UD (around centres and rapid transit stations) and the Medium Density Residential Standards (MDRS) impact the council’s ability to influence where intensification could or should occur.

24. Intensification that is dispersed (what MDRS enables) is likely to result in low(er) levels of intensification across most of the urban area. This will impact on the ability to provide services over time, for example, public transport.

25. Focused intensification would direct growth to specific areas or locations, for example, around centres, areas with good public transport access or near areas of high employment.

26. A combination of these two approaches would allow intensification across much of Auckland but would also allow greater intensification in specific areas. This approach may undermine the level of intensification in places that are best suited, as growth would also be happening in many other places.

27. Strategic direction:

· work within the legal parameters, use the levers we still have available to focus intensification

· quality aspects are increasingly important with intensification, including the value of greenspace.

Infrastructure

28. Funding and financing all the infrastructure needed in Auckland is a significant challenge. The council cannot provide infrastructure everywhere at the same time and reconsideration is needed of where funding will be focused / provided, and who funds what aspects and to what extent.

29. Strategic direction:

· strong, clear signals are needed that the council will use infrastructure as a lever to support or not support development

· the timing and sequencing of development in strategic plans must be followed.

Greenfields and future urban areas

30. The current Development Strategy (and the Auckland Unitary Plan) provide for 15,000ha of greenfields / future urban land, sequenced for development over a 30-year period. In the first decade (2017-2027) 32% of that land was live-zoned and more future urban land is being considered for live-zoning through private plan changes.

31. Live-zoning is happening much faster and in a haphazard way, creating major infrastructure issues. Additionally, some of this future urban land will, in future, be exposed to greater flooding risk and other natural hazards.

32. Strategic direction:

· reconsider and possibly pull back some Future Urban zone areas, particularly:

- areas at risk of flooding and natural hazards

- other areas given the direction on emissions reduction

· the FDS should give strong signals regarding non-live zoned Future Urban zone land e.g., in terms of sequencing of development and infrastructure provision.

Business and employment

33. Business operations and future needs are changing, for example, the impacts of Covid and working from home, increases in online retail, the needs for large footprint businesses and the role that local centres may play in future.

34. Auckland Council’s data on business land, needs and trends needs updating and work is underway to address this.

35. Strategic direction:

· business land, operations and future needs is an important aspect of the FDS and further research is supported, particularly in relation to the demand for industrial space, robotic warehousing, the weightless economy and the impacts of covid

· access to business and employment is a critical issue, both in terms reducing the need to travel through proximity to residential areas, and accessibility by public transport and active modes

· the importance of access to and provision of quality employment opportunities for Māori and Māori businesses.

Work programme – timeframes, key milestones

36. The high-level milestones of the FDS are set out below. The FDS will be completed by mid-2023 to provide clear strategic direction to the 2024 LTP, as directed by the NPS UD.

37. Research, stakeholder engagement and development of the draft FDS will be on-going in 2022. Engagement with Tāmaki Makaurau Māori and key stakeholders is planned throughout 2022 and the first half of 2023. Public consultation is expected in the first half of 2023.

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38. It is noted that local body elections will take place in October 2022 and the timeframes acknowledge that there will be a break in Planning Committee and local board meetings at this time.

39. Local board chairs (or alternates) were invited to a series of Planning Committee workshops in the first half of 2022.

40. Indicative timeframes and the proposed format for local board involvement are set out in the table below.

Indicative timeframe	Proposed format
July 2022	Introductory briefing
July / August 2022	Reports to business meetings
August / September 2022	Planning Committee – endorse strategic direction
October 2022	Local body elections
Quarter 1 2023	Planning Committee – approval for public consultation
Quarter 2 2023	Workshops
Quarter 2 2023	Reports to business meetings
Quarter 3 2023	Planning Committee – adopt updated FDS

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. There is an increasing national focus on climate change through legislation^{^[1]} and through initiatives such as declaration of climate emergencies^{^[2]} and the report of the Climate Change Commission (June 2021). The council adopted Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in 2020. The plan provides a long-term approach to climate action, with a target to halve regional emissions by 2030 and transition to net zero emissions by 2050. The built environment is one of the priority areas within the plan and the associated action areas focus on reducing emissions and adapting to the impacts of climate change.

42. The government’s Emissions Reduction Plan (May 2022) and the council’s Transport Emissions Reduction Plan (TERP) being developed are recent plans seeking to reduce emissions. The TERP will provide a pathway for achieving a modelled 64 per cent reduction in transport emissions by 2030 in Auckland. Staff are working to align land use aspects of the TERP and the FDS to 2030, while acknowledging that land use and planning decisions typically see climate impacts over the longer-term. This means that decisions need to be made now to realise the benefits as soon as possible.

43. Land use and planning decisions, particularly those around urban form, development and infrastructure, are fundamental to climate action. The impacts of different growth scenarios on climate change mitigation and adaptation are essential to the development of the FDS. These decisions influence and lock in our emissions trajectory and our ability to deal with the risks and impacts of a changing climate for decades to come.

44. For example, in relation to transport emissions, more expansive urban forms generally lead to longer travel distances. Longer trip lengths typically result in higher transport emissions and less propensity for mode shift. Strategic land use decisions consider climate change risks and impacts such as the effects of coastal inundation and sea level rise.

45. The approach taken in the FDS and the council’s approach to implementation has the potential for significant long-term implications. These aspects will be further researched and developed over the course of the project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. The FDS provides Auckland-wide alignment on growth and development approaches and influences council strategies, programmes of work and investment decisions. Involvement, information and support from staff across the council group is a critical aspect needed to achieve alignment.

47. A range of relevant staff from across the organisation, including the Council-Controlled Organisations, are involved in the project’s topic areas or workstreams.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. The FDS is the long-term strategic spatial plan for Tāmaki Makaurau. The FDS provides information on how, when and where growth is anticipated. This is a topic which is of relevance to local boards as growth and development can have significant impacts at a local board level and informs local board plans.

49. This report seeks local board views on the strategic approach to the Future Development Strategy prior to agreement being sought from the Planning Committee.

50. As the FDS work develops and becomes more detailed, local board specific material will be available and will be workshopped with local boards. This is planned for Quarter One and Quarter Two 2023.

Tauākī whakaaweawe Māori

Māori impact statement

51. The purpose of the FDS is to provide the basis for integrated, strategic and long-term planning. It will reflect the direction and outcomes in the Auckland Plan 2050 spatially. The updated FDS will include a clear statement of hapū and iwi values and aspirations for urban development based on engagement with relevant hapū and iwi (as required by the NPS UD).

52. Council has committed to achieving Māori outcomes through Kia Ora Tāmaki Makaurau, influenced by the Māori Plan and Issues of Significance, and Auckland Plan 2050. These documents provide guidance in understanding the priority areas for Tāmaki Makaurau Māori and a number of these priority areas are relevant to the development and implementation of the FDS, for example:

· involve Māori early in the decision-making process

· Māori housing aspirations

· protection of existing natural resources

· allowing for kaitiakitanga

· benefits to Māori, for example, housing, economic opportunities, and improved access

· impacts of climate change, for example, on marae, whānau, and sites of significance

· opportunities to showcase Māori identity.

53. The priority areas already identified, along with feedback from previous engagement will be incorporated in the development of the FDS. This requires a review of past Māori engagement and provides a starting point for engaging with Māori, in a way that supports their capacity to genuinely participate in the development of the FDS.

54. Staff have developed a Māori engagement plan and are in the beginning phases of engaging with Māori across Tāmaki Makaurau.

Ngā ritenga ā-pūtea

Financial implications

55. Costs for developing the FDS largely fall in FY23. This includes engagement and consultation aspects of the programme. Funding is provided in the 22/23 Annual Budget.

56. The FDS, once adopted, plays a significant role in future asset and service planning, especially assets and services related to growth. Decisions on this are subsequently made through Annual Plans, Long-term Plans, Regional Land Transport Plans etc.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. The council faces significant risks (achieving desired development outcomes, financial and reputational) in the absence of a clear, cohesive and strategic approach responding to the FDS requirements of the NPS UD and LGACA. The development of an FDS seeks to address those risks.

Ngā koringa ā-muri

Next steps

58. Workshops are planned for the first half of 2023, when information specific to each local board will be available.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Claire Gray - Principal Advisor Growth & Spatial Strat

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Local board feedback on the Water Services Entities Bill

File No.: CP2022/10393

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from elected members on the Water Services Entities Bill and to highlight changes to the Bill since the exposure draft was released in December 2021 ahead of the council making a submission on the Bill.

Whakarāpopototanga matua

Executive summary

2. The Water Services Entities Bill was introduced to Parliament on 2 June 2022 and referred to the Finance and Expenditure Select Committee on 9 June 2022. Submissions close 22 July 2022.

3. The introduction of the Bill follows release of the exposure draft in December 2021 to support the work of the Representation, Governance and Accountability Working Group. The Government has responded to recommendations of this Working Group and this response is reflected in the Bill introduced in early June.

4. The Bill establishes the Northern Water Services Entity that includes Auckland Council, Far North District Council, Kaipara District Council and Whangārei District Council. It also establishes three other entities to provide services across the rest of the country.

5. There are a number of changes in the final Bill which include provisions for:

a. the allocation of population-based shares to territorial authority owners – however these do not come with decision-making rights and cannot be sold so do not provide the typical ownership that shareholding normally brings

b. a divestment proposal requiring unanimous support from territorial authority owners to proceed to a public poll

c. the Water Services Entity (WSE) to fund the work of the Regional Representatives Group (RRG), regional advisory panels, territorial authority owners and mana whenua

d. the introduction of regional advisory panels to provide advice to the RRG

e. a single constitution that applies to the RRG, the regional advisory panels and the WSE board

f. the Statement of Strategic and Performance Expectations to set out how it expects the WSE Board to give effect to Te Mana o Te Wai

g. the strategic elements of the Statement of Intent to be approved by the RRG

h. an individual iwi or hapū or group of iwi or hapū providing Te Mana o Te Wai statements that may relate to one or more freshwater bodies

i. the Minister to consult with the RRG and Taumata Arowai in the preparation of a Government policy statement

j. each local government organisation to provide the Department of Internal Affairs with information about intended decisions during transition that relate to the provision of water services

k. review of governance and accountability arrangements after five years and legislation after 10 years.

6. Local board feedback to be incorporated into the submission is due on 18 July and appended feedback is due on 19 July 2022.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provide feedback on the Water Services Entities Bill to inform the council’s draft submission.

Horopaki

Context

7. The Three Waters reform programme has two prongs:

a. a new regulatory framework encompassing human health, environment and economic aspects

b. a new service delivery model that includes the establishment of four publicly-owned entities to take responsibility for drinking water, wastewater and stormwater infrastructure across Aotearoa New Zealand.

8. There has been a range of engagement by the Government with the local government sector and iwi/Māori over the last three to four years. Targeted consultation during 2021 focused on the Government’s service delivery proposals.

9. Initially councils were offered an opt-in approach to the reforms. In October 2021, Minister Mahuta confirmed the reforms were mandatory, and that councils would be required to take part. At the same time, the Minister established three independent working groups to refine elements of the Three Waters programme and to inform the proposals in the Bill:

a. Representation, Governance and Accountability (reported to Minister March 2022)

b. Planning Technical Working Group (in progress)

c. Rural Supplies Technical Working Group (reported to Minister May 2022).

10. An exposure draft of the Water Services Entities Bill was released in December 2021 to inform the work of the Representation, Governance and Accountability Working Group.

11. This working group comprised representatives from local government and iwi/Māori, and considered how representation, governance, and accountability arrangements for water services entities could be strengthened. The Mayor was a member of this working group and released a minority report. The working group made 47 recommendations to the Minister in March 2022 - the Government’s response to these recommendations can be found at https://www.dia.govt.nz/diawebsite.nsf/Files/Three-waters-reform-programme-2022/$file/Summary-Table-of-Working-Group-recommendations-and-Government-response-2022.pdf

12. The work of the Planning Technical Working Group is continuing and will inform the detailed implementation elements which will be contained in the second bill. Auckland Council staff are represented on this working group.

13. The Bill can be found here: https://www.legislation.govt.nz/bill/government/2022/0136/latest/whole.html#LMS534587

14. The Bill is one component of the legislative package needed to implement the reforms. It will be followed by further legislation to provide for:

a. detailed implementation arrangements including transfer of assets and liabilities

b. specific powers, functions and responsibilities of the new entities and pricing and charging arrangements

c. economic regulation and consumer protection regimes

d. any changes to Treaty settlement legislation that are required

e. detailed changes to the Local Government Act 2002, the Water Services Act 2021 and other legislation.

Tātaritanga me ngā tohutohu

Analysis and advice

Purpose

15. The Bill establishes Northern Water Services Entity’s service area as the districts of Auckland Council, Far North District Council, Kaipara District Council and Whangārei District Council.

16. The entities will commence delivery of services on 1 July 2024.

Legal form and ownership by territorial authorities

17. The exposure draft described the WSEs as “owned collectively” by their territorial owners.

18. The final Bill defines the entities as “co-owned” by the territorial authorities in their service area and in shares allocated to a territorial authority owner based on the population of its district:

a. one share will be assigned per 50,000 people in the territorial authority’s district (or one share if fewer than 50,000 people)

b. the shares cannot be sold or transferred and do not carry any financial interest.

19. The allocation of shares is intended to strengthen community ownership of the new entities and add a layer of protection against privatisation (Clause 15(2)). However, the shares cannot be sold and the constitution cannot confer decision-making rights weighted by shares (Clause 93(2)(b)).

Key elements retained (Clauses 15-16)

A water services entity:

· is a body corporate, a legal entity separate from board members, employees, the Crown, the Regional Representative Group, the territorial authority owners

· is not a council organisation or a council-controlled organisation.

Divestment proposals

20. A new step has been included in the Bill whereby the territorial authority owners rather than the RRG may refer a divestment proposal to a poll of electors. This resolution must be unanimous and gives every territorial owner a veto over divestment with respect to their WSE.

21. Prior to this step, the RRG must achieve a 75 per cent majority vote to refer the proposal to the territorial authority owners in the first place. A divestment proposal must not be implemented unless 75 per cent of the votes cast in the poll are in favour of the proposal (Schedule 4: clause 4(1-3)).

Key elements retained (Schedule 4: clauses 1-14)

· water services entity must refer any divestment proposal to RRG

· RRG must consult territorial authority owners, mana whenua and the Minister

· on a majority vote of 75 per cent, RRG may refer proposal to territorial authority owners.

· [new requirement]: A unanimous decision of territorial authority owners is required to refer proposal to a public poll

· proposal must not be implemented unless greater than 75 per cent of votes of a poll of electors are in favour.

Strengthening Te Tiriti o Waitangi

22. In order to recognise and respect the Crown’s responsibility to give effect to the principles of Te Tiriti o Waitangi, all persons performing or exercising duties, functions and powers under this Act must give effect to the principles of Te Tiriti o Waitangi.

23. Where there is inconsistency between the legislation and a Treaty settlement obligation, the Treaty settlement obligation prevails.

Functions, objectives and operating principals

24. The function of a water services entity is to provide safe, reliable, and efficient drinking water, wastewater, and stormwater services.

25. There are six objectives for the WSE proposed in the Bill. A seventh objective in the exposure draft – to give effect to te Mana o te Wai – has been moved and the requirement is now incorporated under Clause 4 that requires every person who exercises a function, power, or duty under the Act to give effect to Te Mana o TeWai.

26. The operating principles for a WSE remain the same as those contained in the exposure draft.

27. New provision (Clause 14) has been made in the Bill for the WSE to fund the RRG, regional advisory panel, territorial authority owners and mana whenua for remuneration, expenses or costs for carrying out their role.

Key elements retained (Clauses 10 – 13)

Objectives:

· deliver water services and related infrastructure in an efficient and financially sustainable manner

· protect and promote public health and the environment

· support and enable housing and urban development

· operate in accordance with best commercial and business practices

· act in the best interests of present and future consumers and communities

· thriving communities deliver water services in a sustainable and resilient manner that seeks to mitigate the effects of climate change and natural hazards.

Operating principles:

· developing and sharing capability and technical expertise with other water services entities and across the water services sector

· being innovative in the design and delivery of water services and infrastructure

· being open and transparent, including in relation to calculation and setting of prices, determining levels of service delivery to consumers and communities, and reporting on performance

· partnering and engaging early and meaningfully with Māori, including to inform how the water services entity can give effect to Te Mana o te Wai, and understand, support and enable the exercise of mātauranga, tikanga, and kaitiakitanga

· giving effect to Treaty settlement obligations, to the extent that the obligations apply to the duties and functions of an entity

· partnering and engaging early and meaningfully with territorial authorities and their communities

· co-operating with, and supporting, other water services entities, infrastructure providers, local authorities, and the transport sector.

28. The proposal for membership of regional representative groups has changed since the exposure draft. Each RRG consists of no fewer than 12 and no more than 14 regional representatives (Clause 27). The exposure draft provided for no fewer than six and no more than twice the number of territorial owners of the entity.

29. A significant change to the operation of the RRG is the new requirement which encourages consensus decision making and, if that is not possible, decision made by 75 per cent of the regional representatives present and voting (Clause 30).

30. The Representation, Governance and Accountability Working Group recommended bespoke arrangements for Entity A (Northern Waters) RRG:

a. 14 members with 50:50 council and iwi/hapū composition

b. the 14 members comprised of four Auckland Council representatives, four Tāmaki Makaurau iwi/hapū representatives, one representative each from the Northland councils and three iwi/hapū representatives from Te Tai Tokerau.

31. Each regional representative group will have a binding constitution that includes how appointment of representatives will occur and the maximum number of its members. The first constitution will be set out in regulations. Any subsequent amendments must be approved by the Minister.

32. The Minister of Local Government has agreed that the first constitution for Entity A will provide for the Working Group’s proposed representative arrangements as stated above. This arrangement is therefore not specified in the Bill.

33. In a new addition, the Bill provides for the constitution to include the appointment of co-chairpersons and deputy co-chairpersons to an RRG. If included in the constitution, one co-chairperson and deputy must be elected or appointed by the group’s territorial authority representatives and one by the group’s mana whenua representatives.

34. If the provision for co-chairpersons and deputy co-chairpersons is not included in the constitution, the RRG elects or appoints its own chair and deputy chairperson (Clauses 41 – 42).

35. The Bill also provides for the constitution to include the establishment of one or more regional advisory panels (Clause 45). These must be based on regional or geographic areas with equal representation from mana whenua and councils in the geographic area. This change arises from a recommendation of the Representation, Governance and Accountability Working Group.

36. The role of a regional advisory panel is to provide advice to the RRG. In doing so, the panel must consider all communities in the entity’s service area.

37. The Bill provides that a regional representative, a regional advisory panel member or a member of a territorial authority may not be a member of the WSE board (Clause 97(3)).

38. A new part of the legislation sets out the review of the governance and accountability arrangements which must be carried out after five years (Clause 95). The review must consider:

a. governance structures

b. interaction of the RRG with the WSE board, territorial authority owners, mana whenua and communities

c. interaction of the WSE with territorial authority owners, mana whenua and communities

d. each WSE’s relationships with financiers and financing arrangements

e. accountability, strategic direction, or planning or reporting mechanisms including the GPS, the RRG’s statement of strategic and performance expectations, Te Mana o Te Wai statements, statement of intent

f. the WSE’s constitution.

Key elements retained (Clauses 27 – 44)

RRG established for each water services entity that:

· includes equal number of territorial authority representatives and mana whenua representatives

· appoints and removes the entity's board members and approves remuneration and appointment policy (through its board appointment committee) participates in setting the entity’s strategic direction and performance expectations and reviewing the entity’s performance.

Appointments to the RRG are made by:

· territorial authority owners – representatives must be elected members or chief executives or senior managers

· mana whenua whose rohe or takiwā are within the service area.

Constitutions of water services entities

39. The Bill provides for a single constitution for each WSE that addresses the composition and internal procedures of the RRG, the regional advisory panels and the WSE board. The constitution will also set out the funding and remuneration arrangements for the RRG and any regional advisory panels.

40. The exposure draft provided for a constitution that addressed matters relating to the RRG only.

41. The first constitution is set in regulations. In making the regulations, the Minister must first engage with the territorial authority owners and mana whenua of the service area.

42. The RRG may amend that constitution or adopt a new constitution. This would require the Minister’s approval.

Key elements retained (Clauses 90 – 96)

Most of this section is new:

· sets out the composition and procedures for the RRG, the Regional Advisory Panel, and the WSE’s board

· first constitution for model constitution is set in regulations

· RRG can propose an amendment which must be approved by the Minister.

Statement of strategic and performance expectations

43. The regional representative group must issue a statement of strategic and performance expectations for the entity that relates to at least three financial years and must review the statement at least once every year. The water services entity board must give effect to this statement.

44. The Bill adds a further matter that must be included: how the RRG expects the WSE to give effect to Te Mana o Te Wai (Clause 136(2)(a)(iv)).

Key elements retained (Clauses 135 – 139)

· Statement of strategic and performance expectations:

· purpose is to state the RRG’s objectives and priorities for the WSE and to inform and guide decisions and actions of the board

· must include expected outcomes, how the RRG expects the WSE to meet its objectives and give effect to te Mana o te Wai

· must require the WSE to give effect to objectives in efficient and financially sustainable manner

· board must give effect to the statement.

Te Mana o te Wai

45. All persons performing or exercising duties, functions and powers under the legislation must give effect to Te Mana o te Wai to the extent it applies.

46. Mana whenua whose rohe or takiwā includes a freshwater body in the service area of a WSE may provide the WSE with a Te Mana o te Wai statement for water services. Mana whenua includes an individual iwi or hapū or group of iwi or hapū. The statement may relate to one or multiple freshwater bodies.

47. The WSE must respond to the statement and include a plan that sets out how the entity intends to give effect to Te Mana o te Wai.

48. A Te Mana o te Wai statement may be reviewed and replaced at any time and expires after 10 years.

49. Te Mana o te Wai encompasses the interconnection with, and the health and wellbeing of, all water bodies affected by the three waters system. The Government is carrying out further work as part of the second bill (expected later this year) to identify how a whole of system view can be achieved. This includes:

a. ensuring new relationships between the National Policy Statement for Freshwater Management and any new concepts in the resource management reforms (for example, Te Oranga o Te Taio) and the water services legislation is aligned

b. ensuring integration of new concepts with the Water Services Act 2021 and Taumata Arowai

c. considering any intersections with the National Adaptation Plan and the Emissions Reduction Plan.

Consumer and community engagement

50. A WSE will have certain obligations in relation to consumer and community engagement. This includes:

a. a requirement to establish one or more consumer forums

b. prepare an annual consumer stocktake to capture feedback on performance

c. engage with consumers and communities on the entity’s asset management plan, funding and pricing plan, and infrastructure strategy.

51. Engagement will be guided by a set of principles.

Reporting and accountability

52. The WSE board will be required to prepare and adopt an annual statement of intent that sets out how the WSE intends to give effect to the statement of strategic and performance expectations and the Government policy statement.

53. Although the same requirements were included in the exposure draft, the final Bill distinguishes between the strategic, operational and financial elements of the statement of intent (Clause 145).

54. The strategic elements must be approved by the RRG, with or without changes agreed with the WSE’s board (Schedule 3: clause 2). The Board must consider any comments made by the RRG.

55. The exposure draft set out the requirement for the Board to prepare an asset management plan, a funding and pricing plan, and a 30-year infrastructure strategy every three years.

56. In addition to the consumer and community engagement indicated in the exposure draft, the Bill introduces a requirement for the WSE to engage with territorial authority owners on proposals to adopt all three documents (Schedule 3: clauses 7,13, 20).

57. Other changes from the exposure draft include the requirement for the infrastructure strategy to give effect to te Mana o te Wai to the extent it applies to the entity’s duties, functions and powers. The asset management plan must set out how the plan relates to any actions the WSE intends to take a part of its response to a Te Mana o te Wai statement (Clause 148(d) and 154(3)).

Key elements retained

Statement of intent (Clauses 143 – 146):

· sets out WSE’s strategic intentions and provide a base for assessment of performance

· issued annually for the following three financial years

· includes strategic, operational and financial elements.

Financial independence

58. The Bill sets out that a territorial authority owner, a RRG, or a regional representative has no rights or interests in the assets, security, debts or liabilities of a WSE, and must not receive any equity (including profits, distributions or other benefits) from a WSE. They must not give any financial support or capital, lend money or provide credit to a WSE.

Crown monitoring and intervention

59. The role of the Minister is to oversee and manage the Crown’s interests in and relationships with the WSEs. There is no significant change from the exposure draft. The Bill provides for the Minister to appoint a department as a Crown monitor and include a Crown intervention framework based on a graduated risk regime. The Minister’s powers of intervention are based on existing powers in the Local Government Act 2002 and include the appointment of a Crown review team, a Crown observer or, as a last resort, a Crown manager.

60. Clause 196 includes provision for a review of water services legislation within 10 years of the establishment date.

Transition and establishment arrangements

61. The Bill contains a number of transition and establishment arrangements including the Minister appointing establishment boards, statutory oversight powers of the national transition unit, and provisions relating to employment of the water services workforce. An establishment chief executive will be appointed for a period of two years.

62. The WSE establishment chief executive must prepare an allocation schedule that specifies assets, liabilities and other matters that either wholly or partly relate to the provision of water services by relevant local government organisations. The allocation schedule must specify assets or liabilities that should not transfer to the entity.

63. This schedule should not be inconsistent with the water services plan the Department chief executive may also produce. In approving the establishment water services plan, the Department chief executive must consult with the WSE.

64. The Bill also provides the Department of Internal Affairs with oversight powers. During the establishment period, each local government organisation must provide the Department of Internal Affairs with information about intended decisions that relate to or may affect the provision of water services. This includes a decision to adopt an annual plan, amend a long-term plan, or any policy or plan required under the Local Government Act 2002, or to purchase or dispose of assets with a material impact on the provision of water services or the financial wellbeing of the organisation. The chief executive of a local government organisation must ensure that, before implementing a decision, the Department has confirmed the decision in writing.

Key submission themes

65. The Governing Body and the Environment and Community Committee have passed resolutions on the Three Waters reform at key points in the reform programme since 2018 (Attachment A). Resolutions from the Governing Body meeting of 23 September 2021 were communicated directly to the Minister of Local Government.

66. As a member of the Representation, Governance and Accountability Working Group established by the Minister, Mayor Goff released a Minority Report (Attachment B).

67. The key points from these resolutions and the Minority Report are summarised below. It is intended that these points form the basis of the council’s submission on the Bill, together with any further direction from the Governing Body.

68. It is important to note that since the September 2021 Governing Body resolutions, the reforms have been made mandatory and an exposure draft of the Bill was released to support the work of the Representation, Governance and Accountability Working Group. This has resulted in some changes to the Bill which partially or fully address some of Auckland Council’s concerns. These areas are noted against the relevant resolution.

69. In making these changes, the legislation comes closer to the Auckland CCO model than previous government proposals. However, the key issues remain, in particular:

a. lack of appropriate level of control over Auckland’s assets

b. lack of representation at a governance level proportionate to investment in assets by Aucklanders

c. the strong connection between the three waters reform and the resource management reforms and the future for local government review, and the significant risk and unintended consequences of these proceeding without full information as to how they will work together.

Summary of Governing Body resolutions of 23 September 2021

Support:

a. the need to reform the water sector and lift standards of water supply quality and wastewater treatment across Aotearoa

b. an economic regulator to help to improve efficiency and productivity and provide appropriate oversight of the new WSE (or to Watercare without amalgamation) [NOTE: legislation on economic regulation is expected later this year]

c. the need to develop alternative funding and financing arrangements to enable greater investment in water services infrastructure

d. the need outside Auckland, to achieve greater scale and capability

e. a WSE model like our current CCO model where real ownership continues to reside with councils and the WSE must give effect to relevant aspects of Auckland Council’s long-term plan and growth strategies

f. consideration of alternative governance and financial models which will achieve most of the Government’s water reform outcomes

g. the same accountability mechanisms for WSEs as for Auckland Council’s CCOs (e.g. ability to approve and modify statements of intent and directly appoint and remove directors) [NOTE: The Bill includes the following: the strategic elements of the WSE’s statement of intent must be approved by the RRG; appointments to and removals from the board will be made by a board appointment committee that is part of the RRG].

Do not support:

a. ownership and governance arrangements which remove democratic accountability and direct control by Auckland Council over the WSE

b. governance arrangements that do not reflect, through majority control, proportionate investment in assets made by the people of Auckland

c. in addition, seek further information and work on integration with other local government reform processes and spatial and local planning processes, the benefits and disbenefits of stormwater integration and the transfer of assets and functions, prioritisation of investment decision making processes, and transition arrangements around workforce, information sharing and due diligence for asset transfers.

Mayor Goff’s Minority report of the Representation, Governance and Accountability Working Group

Support:

a. the Government’s desire to achieve change in the delivery of water services and in particular the need for water quality and economic regulation to ensure that the goals are achieved

b. the urgent need to reform the sector, achieve economies of scale outside Auckland and enable increased investment in infrastructure to achieve these outcomes

c. proportional shareholding model by individual councils which emphasises and entrenches community ownership of assets [The Bill provides for one share per 50,000 people but these shares cannot be sold or transferred and do not carry any financial interest]

d. retention of our current CCO model (with some refinement) since Auckland has already achieved most of the size, scale and efficiency benefits the reforms are seeking, it has proven to be effective and would provide for our continued control and accountability.

Do not support:

a. Auckland being a minority voice on the RRG leading to loss of direct accountability and control for Aucklanders through their elected representatives, despite providing 93 per cent of the new water services entity’s assets

b. removal of existing accountability to Aucklanders through elected representatives.

Seek:

a. deferral on the inclusion of stormwater in the new WSE until further work is undertaken, including the benefits and costs of transferring stormwater functions and the implications of this function being separated from the land use planning function of council.

Note:

a. consultation and polling indicate the public strongly supports the council’s position, with more than 80 per cent of those submitting agreeing council should have majority control of a new water entity

b. we are committed to work in partnership with mana whenua and believe existing accountability to Aucklanders through elected representatives should be retained

c. Auckland needs to deliver coordinated and timely planning and infrastructure investment – dilution of council’s role will exacerbate piecemeal planning and infrastructure provision and add to the complexity

d. there is insufficient evidence that establishing the four new entities will deliver the efficiency gains the Government is expecting, due to increasing bureaucracy and compliance, the cost of debt which might act as a deterrent to the WSEs, the lack of benefit to Auckland Council from any increased debt headroom, and a fragmented planning and infrastructure delivery environment

e. there is a strong connection between the water reform and the reform of the resource management system and the future for local government review, and the potential for unintended consequences in how these reforms work together.

Developing Auckland Council’s submission

70. The Auckland Plan Strategy & Research Department will lead the development of Auckland Council’s submission, working with staff across the council organisation and the relevant CCOs, including Watercare.

71. Local boards have an opportunity to provide input into the council’s submission.

72. A communication has been sent to all iwi entities advising them of the introduction of the legislation and seeking feedback to inform the council’s submission.

Timeframe for development of the Water Services Entities Bill submission

Milestone	Date
Bill released	2 June 2022
Report to the Governing Body	23 June 2022
Draft submission available	15 July 2022
Deadline for incorporated feedback	18 July 2022
Deadline for appended feedback	19 July 2022
Consultation period closes	22 July 2022

Tauākī whakaaweawe āhuarangi

Climate impact statement

73. The decision to delegate approval of the submission does not have direct climate impacts.

74. One of the six objectives of the new water services entities will be to deliver water services in a sustainable and resilient manner that seeks to mitigate the effects of climate change and natural hazards.

75. However, there is no hierarchy provided for in the Bill to address potential conflicts across other objectives, for example, supporting and enabling housing and urban development and delivering infrastructure in an efficient and financially sustainable manner.

76. The Minister may issue a Government policy statement on water services which would state the Government’s overall direction and priorities and inform and guide agencies involved in, and the activities necessary or desirable for, water services. This statement may also include the Government’s expectations in relation to the contribution of water services entities to the outcomes sought by Government in climate change mitigation and adaptation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

77. Relevant council departments and CCOs have been identified and contributions will be sought from them in developing the council group’s response to the Bill. A communication has been sent to CCO chairs and chief executives advising them that the legislation has been introduced and inviting their staff to input into the process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

78. Local board views are being sought on the draft submission and will be incorporated into the council’s final submission as appropriate.

79. Local boards were briefed, and 19 boards provided input into council’s feedback on the government’s initial engagement with local authorities on the reform proposal in August and September 2021. A further briefing subsequent to the Bill’s introduction was held on 4 July 2022. This highlighted changes to the Bill since the release of the exposure draft in December 2021.

Tauākī whakaaweawe Māori

Māori impact statement

80. Under the Bill, a water services entity is required to give effect to Te Mana o te Wai to the extent that it applies to the duties and functions of the entity. This is consistent with the approach across all legislation relating to water services, including the Taumata Arowai – the Water Services Regulator Act 2020, and those who perform or exercise functions, powers and duties under the Water Services Act 2021.

81. Mana whenua whose rohe or takiwā includes a freshwater body in the service area of an entity can make a Te Mana o te Wai statement for water services. The board must respond to the statement within two years, and the response must include a plan for how the entity intends to perform its duty to give effect to Te Mana o te Wai.

82. To ensure that Treaty settlements are enduring, the Bill provides that where there is inconsistency between the legislation and a Treaty settlement obligation, the Treaty settlement prevails. An operating principle of entities is to give effect to Treaty settlement obligations, to the extent that the obligations apply to the duties and functions of an entity.

83. The legislation does not create or transfer any proprietary right or interest in water or extinguish or limit any customary right of interest any iwi or hapū may have in water.

84. The Tāmaki Makaurau Mana Whenua Forum (TMMWF) provided feedback on the Three Waters reform programme to the Mayor and councillors on 21 September 2021. This feedback was subsequently shared with the Minister and some of the issues raised have now been addressed to a greater or lesser extent in the Bill.

85. The Forum hoped that the proposed reform programme would offer opportunities to strengthen the Treaty partnership between mana whenua and Kaunihera. The Three Waters Reform is a high priority in the Forum’s Annual Plan (FY22).

86. The TMMWF agreed that reform is required, including to enable greater investment in water infrastructure to benefit all who reside in Tāmaki Makaurau, and to enable iwi rights and interests.

87. The Forum raised three key issues:

a. that the Regional Representative Group proposed falls well short of co-governance and co-ownership and would not provide effective oversight and accountability

b. there is not a clear interrelationship between the range of interconnected reform processes currently underway, and that the resulting siloes need to be addressed

c. lack of priority shown by successive Governments on the issue of recognising iwi rights and interests in freshwater including allocation concerns which are fundamental to te mauri and to mana o te wai.

88. A number of further issues were raised:

a. appear to be a direct line of influence, in particular there is a concern that WSE responses to Te Mana o te Wai statements will not be meaningful

b. consideration should be given to the consolidation of Te Mana (me te mauri) o te Wai and the statement of intent into a single document

c. a monitoring strategy by mana whenua would help to ensure that the outcomes agreed on within the Te Mana o te Wai statements come to fruition

d. equity concerns around iwi/hapū participation across such a large geographic area for the RRG resulting in inadequate representation of Mana Whenua of Entity A; also concerns re the criteria and process for appointment

e. proposed structure disconnects mana whenua, Te Mana o te Wai, and the WSE response from the RRG and is not partnership

f. resourcing of mana whenua to enable adequate participation in a new model

g. if the WSE is run comparable to a company, with its purpose to return the best result to shareholders, then the reliance on economic outcome and ‘balance sheet’ elements will not achieve the best outcomes for mana whenua.

89. All iwi entities have been contacted to advise them of the introduction of the legislation and seeking feedback to inform the council’s submission

Ngā ritenga ā-pūtea

Financial implications

90. This submission can be developed within existing budget provision and as part of business as usual central government advocacy activity.

91. It is noted that around 28 per cent of Council’s existing assets are water, wastewater and stormwater assets, and that in the 2021-31 Budget, around 25 per cent of Council’s total funding is going to water, wastewater and stormwater.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

92. Significant risks and financial implications of the Three Waters reform have been identified in previous advice to the Governing Body in September 2021, including:

a. strategic direction of Northern Water Services Entity may not reflect Aucklanders’ interests

b. higher costs and poor community outcomes from fragmented and uncoordinated planning and provision of infrastructure

c. levels of service determined by an economic regulator or the WSE which could see Auckland deprioritised to meet obligations outside Auckland

d. insufficient industry capacity to undertake all the investment required

e. the costs of the reform to council

f. the decoupling of stormwater and land management functions making developing and implementing efficient and effective responses to big challenges such as climate change, hazards and growth more challenging.

93. As part of developing the council’s submission, staff will consider whether provisions in the Bill mitigate these risks to any extent. Legislation expected later this year may play a mitigation role.

Ngā koringa ā-muri

Next steps

94. Local board resolutions on the Water Services Entities Bill will be included in the Auckland Council submission on this matter.

95. Below are the key dates for input into the submission:

· 15 July 2022: a draft submission will be shared with local boards

· 18 July 2022: deadline for feedback to be incorporated into the council’s submission

· 19 July 2022: deadline for feedback to be considered in the council’s submission

· November 2022 (estimated date): The final submission will be reported retrospectively to the Governing Body and circulated to elected members.

96. This submission period closes on 22 July 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Council resolutions related to the Government’s Three Waters Reform Programme	71
b ⇩	Mayor Goff's Minority Report	75

Ngā kaihaina

Signatories

Authors

Jacob van der Poel - Advisor Operations and Policy

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Local Board Government Electoral Legislation Bill

File No.: CP2022/11733

Te take mō te pūrongo

Purpose of the report

1. To provide feedback to the Governing Body for when it considers an Auckland Council submission on the Local Government Electoral Legislation Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Bill is an omnibus bill in that it amends several statutes. It:

· removes the restriction of 20 councillors on the Governing Body

· provides a revised process for establishing Māori wards

· allows minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries

· provides a dedicated process for the reorganisation of local boards

· provides more flexibility for lodging candidate nominations (eg electronic nominations)

· provides more detail around resolving ties and conducting recounts.

3. The provisions that relate to Auckland Council are in response to submissions the council has made previously. Staff recommend general support for the provisions relating to the number of councillors on the Governing Body, the alignment of boundaries and a separate process for the reorganisation of local boards (as in the proposed Schedule 3A).

4. The process for establishing Māori wards arises out of feedback from consultation on a discussion document. The proposed provisions generally align with the feedback provided by Auckland Council on the discussion document. Some local boards at that time raised the issue of Māori representation on local boards. That has not been addressed in the proposed provisions.

5. Staff recommend support for the provisions relating to candidate nominations, tied votes and recounts.

6. The Bill is attached as Attachment A. There is an explanatory note at the front of the Bill. There is additional information, including Cabinet papers and submissions on the previous discussion document, on the Department of Internal Affairs website: https://www.dia.govt.nz/maori-wards

7. Attachment B contains a comparison of proposed provisions for the reorganisation of local boards in Schedule 3A with the current provisions in Schedule 3.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) consider its feedback on the Local Government Electoral Legislation Bill.

Horopaki

Context

8. The Bill was introduced on 26 July 2022. It has had its first reading and has been referred to the Governance and Administration Committee. Submissions to the committee close on 14 September 2022.

9. The Bill is an omnibus bill and amends three statutes.

10. It amends the Local Government (Auckland Council) Act 2009 to remove the set number of councillors on the Governing Body for Auckland Council. Like every other council, the number of councillors on the Governing Body will be able to be reviewed to be between 5 and 29 total councillors. Auckland Council has been requesting this since 2015.

11. It amends the Local Electoral Act 2001 to:

a. provide a revised process for establishing Māori wards

b. allow minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries, to be included in the council’s proposal when it conducts its review of representation arrangements

c. provide more flexibility for lodging candidate nominations (e.g electronic nominations)

d. provide more detail around resolving ties and conducting recounts.

12. It amends the Local Government Act 2002 to include a new Schedule 3A. The current schedule 3 deals with the reorganisation of councils (establishment, abolishment, amalgamation) and any reorganisation of local boards would currently have to be conducted under those provisions. The proposed schedule 3A provides a process specifically for unitary authorities which have local boards.

13. The Governing Body will consider a submission from Auckland Council at its meeting on 25 August 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Government Auckland Council Act 2009

14. The amendment to the Local Government Auckland Council Act 2009 to remove the restriction on the number of councillors on the Governing Body has been requested previously by the council. It will allow the council to review the total number of members when it conducts a representation review for the 2025 elections.

15. Every other council in New Zealand is able to review the number of councillors between a minimum of 5 and maximum of 29. In reviewing the number of councillors, Auckland Council will be able to consider Auckland’s growing population. It will also take into account that the number of members elected from Māori wards is proportional to the total number of councillors.

16. Staff propose that the Auckland Council supports this provision in line with its previous submissions.

Local Electoral Act 2001 – Māori wards

17. The proposed process for establishing Māori wards has two-steps:

a. a council decides whether it should have Māori representation

b. if a council resolves to have Māori representation, then it must provide for Māori wards when it conducts its representation review.

18. The Bill requires a council to consider Māori representation at the following times:

a. if the council did not have Māori wards for the previous two elections, it must consider Māori representation for the next election

b. if the council did have Māori wards for the previous two elections, then it may consider Māori representation for the next election.

19. Before a council decides whether to have Māori representation it must engage with Māori and other communities of interest and take their views into account.

20. The decision on whether to have Māori representation must be made by 20 December two years prior to an election. The review of representation arrangements takes place in the year prior to an election year, following the decision on Māori representation.

21. Auckland Council’s submission on the discussion document that preceded the bill reflected the position of the Governing Body that Māori representation in local government should be modelled on Māori representation in Parliament. The Parliamentary Māori electorate provisions are contained in legislation – the Electoral Act 1993. Any legislation, before it is made, must provide for public consultation through a select committee. Once enacted, legislation remains in place until parliament chooses to review it.

22. The proposed process requires councils to consider Māori representation if they do not already have it, including engagement with Māori and the community. There is no requirement on councils to resolve to have Māori representation. However, if a council has Māori representation, then it is not required to reconsider Māori representation though it may if it chooses. Staff consider that the proposed process is in line with the previous position of the Governing Body and recommend support for the process.

23. Staff propose that Auckland Council supports these provisions.

24. Some local boards, in their feedback on the previous discussion document, advocated for Māori representation on local boards (the local board equivalent to a Māori ward would be a Māori subdivision). The Bill does not address this. Although possibly out of scope of the current proposals, local boards who feel strongly about Māori representation on local boards might consider advocating for this.

Local Electoral Act 2001 – minor changes to local board boundaries as part of a representation review

25. When a council establishes wards one of the principles it must observe is fair representation. This principle requires that each councillor represents the same number of people as the average across the whole of Auckland, within a 10 per cent margin. The Local Government Commission may approve exceptions to this requirement based on maintaining communities of interest. However, when ward boundaries have to change to meet the fair representation requirement, they get out of alignment with local board boundaries.

26. The Governing Body, at its meeting on 30 July 2015, aware of the potential for such misalignments to occur, resolved to:

“seek legislative change that provides the Local Government Commission the power to determine a change to a local board boundary where the key purpose is to achieve alignment with a ward boundary that is changed as a result of a review of representation; provided that either the change is minor or, if not minor, the change:

(i) ensures effective representation of communities of interest within both the local board area and the ward, and

(ii) is supported by the affected local boards, and

(iii) was publicly notified as part of the representation review.”

(GB/2015/1)

27. The advice received back at the time was that the Minister declined to take this forward. The Bill picks this issue up again but in a slightly different way.

28. Presently the boundaries of local boards can only be altered through a reorganisation process. This is a resource intensive process which means it is unlikely to be used to make minor changes to local board boundaries.

29. The Bill provides that a unitary authority, when it proposes its representation arrangements, is able to include proposals for adjusted local board boundaries in order to maintain alignment with ward boundaries where these are minor. The extent of permissible adjustment will be defined in regulations in terms of the maximum population transfer permitted. Staff expect this quantity to be low.

30. Such changes would need to result in boundaries that enable democratic local decision making by, and on behalf of, communities of interest throughout the district and enable equitable provision to be made for the current and future well-being of all communities of interest within the affected area. They would also, so far as practical, coincide with ward boundaries.

31. Staff consider that this provision will most likely be rarely used but support its inclusion as an option available to the council when it conducts its review of representation arrangements. The provisions in the Bill mean that any proposal to change local board boundaries will be included in the council’s initial proposal. The Governing Body has, in the past, consulted with local boards on any matters it includes in the council’s initial proposal that affect local boards. Following public notification of the initial proposal, the public and local boards can make submissions and the Governing Body then decides the council’s final proposal which is publicly notified for objections and appeals. The Local Government Commission determines any objections and appeals. There is therefore ample opportunity for consideration of a proposal to change local board boundaries to align with ward boundaries, with local boards and the public able to make their views known.

32. There are operational costs associated with changes to local board boundaries and these would need to be considered as part of any change to local board boundaries. For example, records on council’s property database include a local board field. A change to a local board’s boundaries would require changes to affected property records.

33. Staff propose that the Auckland Council supports these provisions.

Local Electoral Act 2001 – ties and recounts

34. The Bill provides that rather than resolving a tie by lot, a judicial recount is held. A council cannot be sworn in until recounts are resolved, but an urgent meeting may be held if necessary.

35. Staff propose that the Auckland Council supports this provision.

Local Electoral Act 2001 – candidate nominations

36. The Bill provides for candidates to submit nominations in a manner approved by the Electoral Officer (such as electronically).

37. Staff propose that the Auckland Council supports this provision.

Local Government Act 2002 – Schedule 3A - Establishment or reorganisation of local board areas in unitary authority districts

38. Currently any reorganisation of local boards would have to be carried out under the provisions relating to reorganisation of local authorities (Schedule 3 of the Local Government Act 2022). Because of this, these provisions are cumbersome when used solely to address local board numbers and boundaries within a single unitary authority. For example, they provide for dealing with assets and for transition committees, which are not relevant to local board reorganisation.

39. The Bill proposes a new Schedule 3A as a replacement for Schedule 3 when being used to addressing local board numbers and boundaries within a single unitary authority. It retains the two alternative processes for determining a reorganisation plan, but removes unnecessary requirements:

a. the Local Government Commission conducts an investigation, on receipt of a re-organisation initiative or a request for an investigation, and, as a result, adopts a re-organisation plan

b. a unitary authority adopts a re-organisation plan which the Local Government Commission must approve if the requirements in the Bill are met.

40. Attachment B contains a table comparing the current process under Schedule 3 with the proposed process under Schedule 3A. This shows the process the council would use for a reorganisation of local boards without a legislation change compared to the process with the legislation change.

41. The following describes the key elements of the process in Schedule 3A.

First process

42. Under the first process, a unitary authority or group of 10 per cent or more of electors (of the affected area), or the Minister, may submit a reorganisation initiative or request for an investigation. Before making a decision on whether to investigate the Commission must consult the unitary authority and any affected local board. If the Commission decide to investigate, it must adopt a process. The process must include consultation.

43. The Commission must take into account how best to achieve all of the following objectives:

a. enabling democratic decision making by, and on behalf of, communities within the local board area

b. better enabling the purpose of local government to be given effect to within the local board area

c. efficiencies and cost savings

d. assurance that a local board has the resources necessary to enable it to effectively perform or exercise its responsibilities, duties, and powers in respect of any local board area established or change

e. effective responses to the opportunities, needs, and circumstances of the affected areas

f. better alignment of local board areas with communities of interest

g. enhanced effectiveness of decision making for non-regulatory activities of a unitary authority

h. enhanced ability of local government to meet the changing needs of communities for governance and services into the future

i. effective provision for any co-governance and co-management arrangements that are established by legislation (including Treaty of Waitangi claim settlement legislation) and that are between local authorities and iwi or Māori organisations.

44. The Commission may then adopt a reorganisation plan. In deciding whether to adopt a reorganisation plan the Commission must have regard for:

a. the scale of the potential benefits of the proposed changes in terms of the objectives set out in the previous paragraph and the likelihood of those benefits being realised

b. the financial, disruption, and opportunity costs of implementing the proposed changes at the proposed time

c. the risks and consequences of not implementing the proposed changes at the proposed time

d. existing communities of interest and the extent to which the proposed changes will maintain linkages between communities (including iwi and hapū) and sites and resources of significance to them

e. the degree and distribution of demonstrable public support for the proposed changes within communities in the affected area

f. the degree and distribution of any public opposition to the proposed changes within communities in the affected area.

45. A reorganisation plan specifies:

a. the name of the district of the unitary authority

b. the number and names of local board areas within the district

c. the boundaries of—

i. each local board area

ii. electoral subdivisions, if any, of each local board area

d. the number of elected members of the local board for each local board area and, if a local board area is subdivided for electoral purposes, the number of members to be elected by the electors of each subdivision

e. whether each local board may include members appointed by the Governing Body of the unitary authority

f. for each local board, whether the chairperson of the local board is to be—

i. elected by the members of the local board from among themselves using one of the systems of voting set out in the Local Government Act 2002; or

ii. directly elected to that office by the electors of the local board area.

46. The provision in e) is relevant to local boards established under the Local Government Act 2002 and does not apply to Auckland Council local boards (Auckland Council local boards are established under the Local Government (Auckland Council) Act 2009). It allows a unitary authority to appoint ward councillors to local boards.

47. The provision in f) is also relevant to local boards established under the Local Government Act 2002 and not Auckland Council local boards.

Second process

48. The second process is termed a unitary authority-led reorganisation application. A unitary authority may adopt a reorganisation plan as if it were the Commission and then submit it to the Commission for approval.

49. Before submitting a unitary authority-led reorganisation application, the unitary authority must consider any views and preferences expressed by any local boards that would be affected by the reorganisation plan.

50. The reorganisation plan must be accompanied by—

a. a statement that

· explains how the plan will achieve the objectives (as set out above for an investigation by the Commission)

· provides a balanced assessment of the reorganisation plan and outlines the advantages and disadvantages of the plan

b. a report from the affected unitary authority, adopted by that unitary authority, that records —

(i) unconditional support for the plan from the Governing Body of the unitary authority

(ii) any views and preferences expressed by any local boards that would be affected by the reorganisation plan

(iii) the public consultation undertaken by the unitary authority

(iv) the themes and outcomes of that consultation.

51. The Local Government Commission must not approve the reorganisation plan if:

a. the reorganisation plan is not accompanied by the required documentation; or

b. the Commission considers, on reasonable grounds, that—

(i) the provisions for adopting reorganisation plans, their notification and content, were not complied with; or

(ii) the unitary authority has not complied with the requirement to consider the views of affected local boards; or

(iii) the plan does not have the support of affected communities.

Submission

52. Staff consider the council should support a streamlined process defined for the reorganisation of local boards within a single unitary authority. The proposed process maintains the essence of the current process but provides a process that is more fit for purpose for local boards and requires a unitary authority to consider the views and preferences of affected local boards.

53. There has been longstanding provision for reorganising community boards as part of the review of representation arrangements conducted by a territorial authority. Community boards may be established and disestablished as a part of such a representation review. An option might be to deal with the reorganisation of local boards through a representation review similarly to community boards. Staff consider that this would not be appropriate. Local boards are a part of the shared decision-making governance of Auckland Council and not just a means of increasing representation at the community level. It is more appropriate for the reorganisation of local boards to be dealt with as if they were local authorities rather than as if they were community boards but the processes for reorganisation should be simpler than those for local authorities – as being proposed in Schedule 3A.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. The proposals being considered in this report are neutral in terms of impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The outcome of a change in representation arrangements or the organisation of local boards would have implications for the group. However, the proposed legislative change is about the process for deciding the outcomes and not about the outcomes themselves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The provisions relating to the alignment of local board and ward boundaries and the provisions for the reorganisation of local boards are of major significance to local boards. Local boards will be supported by local board staff with feedback or drafting their own submissions for attachment to the Auckland Council submission approved by the Governing Body.

57. The provisions relating to Māori wards are of significance to those local boards who consider there needs to be Māori representation on local boards (Māori subdivisions).

Tauākī whakaaweawe Māori

Māori impact statement

58. Staff are currently engaging with mana whenua and mataawaka on Māori representation. The models being considered are the ‘Parliamentary’ model (which the current legislation provides), the ‘Royal Commission’ model (which provides for an appointed mana whenua councillor as well as two elected members) and other less-developed models.

59. The current position of the Governing Body is to support the Parliamentary model but the Independent Māori Statutory Board has asked the Governing Body to also consider the Royal Commission model. The incoming Governing Body will reconsider its position based on feedback from the engagement in December 2022.

Ngā ritenga ā-pūtea

Financial implications

60. There are no financial implications surrounding the decisions to make a submission.

61. The proposed legislative provisions may or may not have financial implications. Engaging with the community on establishing Māori wards will have a cost. Increasing the number of councillors will have costs associated with councillor support and corporate property and technology assets. The reorganisation of local boards will have an associated cost.

62. Increasing the number of councillors is likely to have an impact on the remuneration of councillors under current Remuneration Authority determination framework.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. With all submissions to parliament the time frame is constrained and there is a risk that local boards and the Governing Body do not have sufficient time to consider all the ramifications. Usually this risk is mitigated in the sense that all other councils, Local Government New Zealand and Taituarā also make submissions – any aspect that is missed by one may be picked by another. However most other councils will not be interested in the provisions that apply only to Auckland or that apply only to unitary authorities. The mitigation here is that there has been good communication between the Department of Internal Affairs and Auckland Council at staff level.

Ngā koringa ā-muri

Next steps

64. Staff will be reporting the Bill to the Governing Body on 25 August 2022 and seeking approval for a submission to the Select Committee.

65. Boards who wish their feedback to be reported to the Governing Body should provide it by Monday 22 August 2022. Staff will recommend that the Governing Body delegates further consideration of local board feedback to the mayor and deputy mayor following the Governing Body meeting, then those boards who cannot meet the 22 August 2022 deadline have until Friday 26 August 2022.

66. The deadline for submissions to the select committee is 14 September 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local Government Electoral Legislation Bill	91
b ⇩	Comparison of current Schedule 3 and proposed Schedule 3A	137

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill

File No.: CP2022/11711

Te take mō te pūrongo

Purpose of the report

1. To seek input from local boards on the draft council submission to the Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco^{^[3]}) Amendment Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment.

3. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

4. Local board feedback is being sought on this submission. The deadline for feedback to be considered in the council’s submission is 16 August 2022, whilst the final date for any local board feedback to be appended to the submission is 17 August 2022.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provide feedback on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission.

Horopaki

Context

5. The government has a goal that Aotearoa-New Zealand is smokefree by 2025. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment. Legislative change is required to achieve the Smokefree 2025 goal and address the gaps remaining in New Zealand’s comprehensive regulation of tobacco products. Auckland Council has endorsed this goal for Tāmaki Makaurau.

6. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

7. The Bill is currently being considered by the Health Select Committee, who have invited submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of feedback on the Bill

8. There are three elements to the Bill:

· Proposal One – Reduce smoked tobacco supply

o new provisions restrict the sale of smoked tobacco products to retailers approved by the Director-General of Health, set out the application process and criteria to be an approved retailer, and provide for the Director-General of Health to set a maximum number of retail premises allowed in a certain area. The intent of these provisions is to significantly limit the number of retailers able to sell smoked tobacco products

· Proposal Two – Smokefree generation

o new provisions allow for the introduction of a smokefree generation policy by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009. The intent of the policy is to prevent young people, and successive generations, from ever taking up smoking

· Proposal Three – Nicotine removal in smoked tobacco.

o new provisions regulations on the manufacturing, importing, sale and supply of smoked tobacco products. A specific provision sets limits on the quantity of nicotine levels and other constituents of smoked tobacco products.

9. The intent of these provisions is to increase the number of people who successfully stop smoking, and support tamariki/young people to remain smokefree, by making smoked tobacco products less appealing and addictive. These legislative changes are mutually reinforcing, and together are expected to deliver the substantial changes needed to achieve the Smokefree 2025 goal and improve health outcomes for all New Zealanders.

10. Overall, council supports the passage of the Bill. However, to maximise the effectiveness of measures in the Bill we suggest it is paired with:

· more and better support for smokers to quit

· more effective enforcement of existing regulations, particularly around vaping

· a plan to consider the role of vaping, which is an effective smoking cessation tool but will become unnecessary to the degree that the Bill is effective in achieving the goal of a smokefree Aotearoa

· a robust monitoring and evaluation framework to ensure the Bill is effective and enable its implementation to be adjusted as necessary.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The submission will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The feedback aligns with council’s goal that Tāmaki Makaurau is smokefree by 2025 and our plans to achieve this. This goal and the associated plan were developed with input from relevant departments and council-controlled organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. Local board views are being sought to feed into the draft submission and will be incorporated into the council’s final submission where possible.

Tauākī whakaaweawe Māori

Māori impact statement

14. In Tāmaki Makaurau Māori and Pacific communities have the highest overall smoking prevalence, with the highest prevalence rates amongst these communities in Henderson, Massey, Glen Innes, Point England, Māngere, Ōtāhuhu, Ōtara, Papatoetoe, Manurewa and Papakura.

15. To reach the national smokefree 2025 goal, 7000 to 8000 Māori and Pacific peoples in Tāmaki Makaurau would need to stop smoking each year over the next four years. The number of new Māori and Pacific smokers would also need to reduce to zero.

16. Overall, the measures in the Bill are likely to help to reduce smoking rates among Māori and Pacific communities. However, we believe the Bill would be more effective if partnered with more and better support for smokers to quit. Given the high smoking rates in some Māori and Pacific communities this support should be delivered with community partners with experience and connections in these communities.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications associated with this submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks associated with the submission.

Ngā koringa ā-muri

Next steps

19. Feedback from local boards will be incorporated into the council’s final submission as appropriate. Local board resolutions on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission will be appended to the Auckland Council submission.

20. Below are the key dates for input into the submission:

· 11 August: draft submission sent to local boards

· 16 August: deadline for feedback to be considered in the council’s submission

· 17 August: final date for any formal local board feedback to be appended to the submission

· 23 August: final submission will be approved by Parks, Arts, Community and Events Committee Chair, Deputy Chair and Independent Māori Statutory Board member

· 22 September: The final submission will be reported retrospectively to the Parks, Arts, Community and Events Committee and circulated to elected members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Landowner approval and lease for additional premises to Manukau Live Streamers Incorporated at Māngere Centre Park, 141R Robertson Road, Māngere East

File No.: CP2022/10322

Te take mō te pūrongo

Purpose of the report

1. To grant landowner approval and a lease for additional premises to Manukau Live Steamers Incorporated (the group) for a proposed container to be located at Māngere Centre Park, 141R Robertson Road, Māngere East.

Whakarāpopototanga matua

Executive summary

2. The Manukau Live Steamers Incorporated Society holds a current community lease for the group-owned building, assets and tracks located at Māngere Centre Park, 101R and 141R Robertson Road, Māngere East.

3. The lease commenced on 17 March 2021 with one right of renewal for a further term of 10 years reaching final expiry on 16 March 2041.

4. The group have formally applied for landowner approval and propose to extend their existing leased area of 294 square metres (more or less) by approximately 35 square metres; totalling 329 square metres (more or less) to accommodate the proposed container. The container will be painted to enhance the aesthetic and amenity value.

5. The proposed area is currently outside the leased footprint, adjacent to the clubrooms with access from the existing driveway.

6. Mana whenua consultation was undertaken on 25 May 2022; allowing 20 working days to respond. No feedback was received.

7. This report recommends that the Māngere-Ōtāhuhu Local Board grant landowner approval for a container to be sited on the park which will enable the storage of equipment separate to the clubhouse and grant a lease for additional premises comprising a further 35 square metres (more or less) to Manukau Live Steamers Incorporated in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977. The lease term for the additional premises will coincide with the existing community lease held by the group.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) grant landowner approval to Manukau Live Steamers Incorporated for the proposed container for storage of equipment at Māngere Centre Park at 141R Robertson Road, Māngere East

b) grant, subject to section 61(2A)(a) of the Reserves Act 1977, a lease for additional premises to Manukau Live Steamers Incorporated comprising 35 square metres (more or less) located at Māngere Centre Park, 141R Robertson Road, Māngere East (outlined in yellow on Attachment A) on the land described as Part Lot 1 Deposited Plan 41206 subject to the following terms:

i) existing community lease term - commenced 17 March 2021, with one (1) 10 year right of renewal commencing 16 March 2031, effecting final expiry on 16 March 2041

c) all other lease terms and conditions will be in accordance with the provisions contained in the existing community lease to Manukau Live Steamers Incorporated, dated 27 April 2022.

Horopaki

Context

8. This report considers the landowner approval and lease for additional premises to Manukau Live Steamers Incorporated for a proposed container at Māngere Centre Park, 141R Robertson Road, Māngere East.

9. Māngere-Ōtāhuhu Local Board has allocated authority relating to local recreation, sport and community facilities.

The lease, land and landowner approval information

10. The group holds a current community lease for the group-owned building assets and tracks located at Māngere Centre Park, 101R and 141R Robertson Road, Māngere East.

11. The existing community lease at Māngere Centre Park is for an area of 294 square metres (more or less) granted under section 54(1)(b) and section 61(2A)(a) of the Reserves Act 1977 (the Act), for a term of 10 years commencing 17 March 2021, with one (1) 10 year right of renewal due on 16 March 2031 and reaching final expiry on 16 March 2041 and is outlined in red on Attachment A.

12. The underlying land at 141R Robertson Road is legally described as Part Lot 1 Deposited Plan 41206, held in fee simple by Auckland Council as a classified local purpose (scout hall and community centre) reserve and subject to the Act.

13. The group have formally applied for landowner approval for the proposed container that is outside the existing leased area. To accompany the approval, a lease for additional premises for 35 square metres (more or less) is required and is outlined in yellow on Attachment A.

14. The group has two existing containers that are used for existing carriages and locomotives, replacement wooden sleepers, a water tanker, and other equipment and machinery. The proposed additional 40-foot container (12 metres long x 2.4 metres wide) will be used to store their coal supply, additional locomotives and carriages, and replacement steel tracks.

15. As mitigation to Crime Prevention Through Environmental Design (CPTED) concerns raised by staff, the applicant is proposing to diagonally cover a potential ‘blind spot’ by installing a cover between the new container and the roadside corner of the existing container.

16. The visual impact of the shipping containers will be mitigated by painting the containers in a visually recessive colour; or, engaging local artists to paint a suitable mural on them so that they become an attraction on-site. Anti-vandalism topcoat will be required to be applied to the container.

17. The on-going maintenance, cleaning and graffiti removal, if the container is vandalised, would be the responsibility of the group. The removal and re-instatement of the land and surrounds is expected when the lease reaches final expiry.

The group

18. Manukau Live Steamers Incorporated was formed in 1981 and has been operating out of Māngere Centre Park since 1985 when the ‘Hill Track’ was built. A second track, the ‘Park track’, was built in 1990.

19. The group operates its services to the public on Sundays (weather permitting) and group bookings such as birthday parties and social functions. Further, it holds annual events on Waitangi Day, Queen’s Birthday weekend, Mothers and Fathers Days, and an open day event for the public. The group has night train rides in the summer season for the public to experience from 6:00 pm to 10:00 pm.

20. The group is holding the International Live Steamers Convention in 2024, last hosted by them in 2008. The event is held by the Model Engineering Association of New Zealand every two years and attracts clubs and participants across New Zealand, Australia, the United Kingdom and the United States of America with their railway locomotives and traction engines.

21. The building assets and tracks are owned by the group which is responsible for all general maintenance and renewals of the leased area and its tracks.

22. The group’s aim is to foster and promote model engineering and run model trains for the enjoyment of its members and the community, and to encourage young individuals to participate in model engineering.

23. The group is dedicated to the growth and preservation of model engineering and trains, and has become a well-established community organisation, providing recreational activities to the local community for over 40 years.

Tātaritanga me ngā tohutohu

Analysis and advice

The proposed Māngere Centre Park Masterplan

24. The group’s activity is contemplated in the non-operative Manukau Sports Parks Management Plan 2007 relating to the park.

25. Council’s Service Investment and Planning and Project Specialisation Office units are currently in the process of drafting and developing a masterplan for Māngere Centre Park, that will investigate expanding facilities on reserves and supporting groups.

26. The draft plan was presented to the Māngere-Ōtāhuhu Local Board at the 15 June 2022 business meeting. The local board approved the draft masterplan going out for community engagement. The final plan is expected to go to the local board for approval after the local elections 2022.

27. The proposed additional container is shown in the draft masterplan and will not have an impact on the wider park.

Assessment of the landowner approval application

28. A lease for additional premises is proposed to formalise the occupancy for the new container.

29. Community Facilities is aiming to reduce the incremental increase of shipping containers and structures in parks.

30. Initially staff recommended granting a temporary approval for the additional shipping container of two years. The temporary approval would enable the group to progress conversations regarding a more permanent solution as part of the wider masterplan for the reserve. At the end of the two-year period, the group will be required to either apply for a time extension for the shipping container approval or provide the council with a plan for a more permanent storage solution.

31. The group has said a shorter-term arrangement would not justify the cost of purchasing the container and other improvements proposed and would prefer a ten-year term for the additional container.

32. As a compromise, staff are recommending the term of the additional premises for the container is to coincide with the existing lease term of the group and due for the right of renewal on 16 March 2031 and reaching final expiry on 16 March 2041.

33. The lease for additional premises would terminate if the container was no longer required if later stages of the masterplan account for the storage requirements of the group or if the group propose a permanent solution.

34. The group has said that alternative storage solutions such as a shed would not be secure enough for the group’s needs as they could be broken into easily.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

36. Manukau Live Steamers Incorporated is working towards becoming zero carbon and reviewing its carbon emission of its locomotives. The steamers aspire to become the first model engineering club in New Zealand to be carbon free.

37. Climate change is unlikely to impact the additional leased area, as no part of the area is located in a flood-sensitive or coastal inundation zone. As such, climate change impacts will need to be considered in any future planning for the neighbouring areas as it sits within a flood water (river or surface flooding) zone as a result of a 1‑in-100-year rainstorm event, as shown below:

Map

Description automatically generated

Proposed location of container outlined in yellow

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Council staff from Community Facilities area operations, and Parks, Sports and Recreation have been consulted. Concerns related to Crime Prevention Through Environmental Design, and decreased amenity have been addressed by the applicant.

39. The Service and Asset Planning Specialist have included the additional container within the draft masterplan for Māngere Centre Park.

40. Council staff have recommended a shorter term for the additional container. However, it is considered that tying the additional lease area term to the existing lease area is the most practical option as the storage requirements for the group can be looked at later stages of the masterplan and when the group looks to renew their lease. It would be easier to administer for council as the entire site can be looked at holistically, rather than different areas being assessed at different times. The applicant would receive security of tenure and not have to undergo a number of renewals.

41. The proposed new lease for additional premises has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. The local board was contacted for feedback on 22 April 2022 regarding the proposed container and other improvement works to be undertaken by the group, including:

· constructing new concrete pads and ramps

· replacing the existing broken up concrete pad

· installing nova coils/soakage underneath a portion of the tracks to fix the poor drainage condition.

43. The Local Board Portfolio Lead: Arts, Culture, Events, Libraries supported the proposed site improvements and indicated that a longer-term lease of ten years would be supported provided that a solid exit clause was included.

44. The recommendations within this report support the Māngere-Ōtāhuhu Local Board Plan 2020 outcome of:

· we are building well connected, engaged and active communities (Outcome 2).

45. The proposed landowner approval and lease for additional premises will benefit the local community in enabling initiatives that promote model engineering and trains in Māngere East and its surrounding communities and to encourage young individuals to participate in model engineering.

46. In addition, the proposed container for storage is necessary for the on-going operation of the group. The outcome supports initiatives such as park spaces to be activated and enjoyed. The increased storage will enable the more efficient running of trains during events and allow all materials to be stored inside securely.

47. Public notification is not required for a lease on a Local Purpose (Community Buildings) Reserve.

Tauākī whakaaweawe Māori

Māori impact statement

48. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

49. There are no sites of value or significance to mana whenua identified in the Auckland Unitary Plan - Operative in Part in relation to the application.

50. Mana whenua consultation was undertaken on 25 May 2022 and involved formal, written correspondence detailing information on the proposed landowner approval and lease for additional premises that was forwarded to iwi groups allowing 20 working days to respond. No feedback on the proposal was received.

Ngā ritenga ā-pūtea

Financial implications

51. All costs relating to the landowner approval and preparation of the lease for additional premises agreement are borne by Community Facilities.

52. The club are responsible for all ongoing maintenance of the leased area including any reinstatement required after placement and during delivery. There are no financial operational implications for the local board over and above the existing maintenance requirements of the reserve.

53. Staff have obtained support from Financial, Strategy and Planning. No concerns were raised regarding the financial implications for the proposed landowner approval and lease for additional premises to Manukau Live Steamers Incorporated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54. Should the local board resolve not to grant the proposed landowner approval and lease for additional premises, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

55. The on-going maintenance for the container and removal at the termination of the lease is the responsibility of Manukau Live Steamers Incorporated. When the lease reaches final expiry, a condition will include reinstatement of the land to its original state.

56. The risks and mitigations for approving the application are shown in table 2 below.

Table 1. Identified risks of approving the application

Risk	Mitigation	Risk rating
Visual impact – industrial appearance, vandalism, untidy	The containers will be painted a recessive colour or with a mural. The applicant will be responsible for all maintenance and graffiti removal. Conditions will be included in the landowner approval and lease for additional premises requiring this.	Low
Damage to turf/assets	The group will be required to meet with the Community Facilities facilities manager to confirm the date of installation any reinstatement required will be at the expense of the applicant.	Low
Other codes may see the containers and request containers for their equipment storage	There have been no landowner approval applications from any other applicants at this park. If this does occur, in the first instance they will be directed to the applicant to discuss sharing space. Any application will be assessed on its merits.	Low
Safety concerns related to the potential blind spot created	The applicant has proposed to cover the potential hiding place by installing a cover between the new container and the roadside corner of the existing container.	Low

Ngā koringa ā-muri

Next steps

57. Subject to Māngere-Ōtāhuhu Local Board’s approval, a decision will be communicated to the group with a formal landowner approval letter. Conditions will be placed in the landowner approval regarding (but not limited to):

· health and safety conditions

· ensuring the applicant controls rubbish at the site

· safety requirements such as a spotter during container placement

· on-going maintenance of the container and graffiti removal

· requirement of the containers to be painted to improve visual amenity

· reinstatement of any damage to assets during installation.

58. Staff will engage with Manukau Live Steamers Incorporated to finalise the lease for additional premises agreement and subsequent documentation, including an early termination clause if alternative options are developed as part of the masterplan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan for new container - lease for additional premises	159

Ngā kaihaina

Signatories

Authors

Glenn Riddell - Land Use Advisor

Tai Stirling - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Approval for a new private road name at 36 Lyncroft Street, Māngere East

File No.: CP2022/10043

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Otahuhu Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 36 Lyncroft Street, Māngere East.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, Ceta Developments Ltd, agent Jordan Barley of Ceta Homes Ltd has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 36 Lyncroft Street are:

· Mana Moana Place (Applicant Preferred)

· Voyager Close (Alternative 1)

· Ara Waru Tekau (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves the name Mana Moana Place (applicant’s preferred name) for the new private road created by way of subdivision at 36 Lyncroft Street, Māngere East, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90100167 and resource consent references BUN60382346 and SUB60382348).

Horopaki

Context

6. Resource consent reference BUN60382346 (subdivision reference number SUB60382348) was issued in April 2022 to carryout fee simple subdivision of 80 lots and one commonly owned access lot (COAL).

7. Site and location plans of the development can be found in Attachment A and B.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, the new COAL requires a road name because it serves more than five lots. This can be seen in Attachment B, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed names reflect people coming together as a result of the development to create a new small community, as well as the development becoming part the larger community that exists within in the local area.

Proposed name	Meaning (as described by applicant)
Mana Moana Place (Applicant preferred)	Namesake, a place where people come together
Voyager Close (Alternative 1)	Meaning derived from a journey to join together
Ara Waru Tekau (Alternative 2)	The meaning is that there are x80 new homes within the development, the 80 represents the not only the size (actual number) but the make-up of the new community and the impact by number

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Place and Close’ are an acceptable road type for the new private road, suiting the form and layout of the COAL.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 1 June 2022 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Te Kawerau ā Maki

· Ngāti Te Ata Waiohua

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho.

22. By the close of the consultation period, no responses, comments, or feedback were received. Dependant on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua. Te Reo names are proposed.

23. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

28. Jo Michalakis (Manager Planning Consultant at Align Limited), acting on behalf of council, is the report author.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Location Map for 36 Lyncroft Street, Māngere East	165
b ⇩	Site plan for 36 Lyncroft Street, Māngere East	167

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Approval for a new private road name at 117 Coronation Road, Māngere Bridge

File No.: CP2022/11132

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 117 Coronation Road Māngere Bridge.

Whakarāpopototanga matua

Executive summary

3. On behalf of the developer and applicant, Vijay Singh of Oaks Property Management Limited, agent Jaskirat Singh of Maven Associates Ltd has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new private road at 117 Coronation Road are:

· Whai Hua Lane (Applicant Preferred)

· Whakaata Way (Alternative 1)

· Ika Lane (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves the name Whai Hua Lane (applicant’s preferred name) of Road 2 for the new private road created by way of subdivision at 117 Coronation Road, Māngere Bridge, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90101171, resource consent references BUN60380373 and SUB60380375).

Horopaki

Context

6. Resource consent reference BUN60380373 (subdivision reference number SUB60380375) was issued in November 2021 for a three staged subdivision creating 226 residential lots. Stage 1 (to which this application relates) involves the construction of 39 lots and one commonly owned access lot (COAL).

7. Site and location plans of the development can be found in Attachment A and B.

8. In accordance with the standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, the new COAL requires a road name because it serves more than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed names all reflect the historical links that exist between early Māori settlers and the Māngere locality. Iwi group, Te Akitai Waiohua have confirmed these historical links and support the proposed names below:

Proposed name	Meaning (as described by applicant)
Whai Hua Lane (Applicant preferred)	Whai Hua translates to fertile, as the early Māori settlers found the area of Māngere to be attractive for settlement due to the soil in this area being fertile for crops.
Whakaata Way (Alternative 1)	Whakaata is translated to reflection, this has a historical link as Māngere Mountain is a place of reflection and people seek understanding, peace, healing, hope, and renewal.
Ika Lane (Alternative 2)	Ika translates to fish, which is a historic link to the area, as the early Māori settlers found the area of Māngere to be attractive for settlement due to the abundance of fish.

13. Assessment: All the name options listed in the table above have been assessed by the council’s subdivision specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘‘Lane’ and ‘Way’ are an acceptable road type for the new private road, suiting the form and layout of the COAL.

16. Consultation: On 25 May 2022 local iwi were contacted by Maven on behalf of the applicant to seek input on suitable Māori names. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 25 May 2022 local iwi were contacted by Maven on behalf of the applicant to seek input on suitable Māori names.

22. Follow-up emails were sent on 14 June 2022 to iwi groups that did not provide a response after three weeks. To date, the iwi group Ngāti Tamaoho deferred decision-making to iwi group Te Ākitai Waiohua, and iwi feedback on the proposed names was received 22 June 2022.

23. Te Ākitai Waiohua provided the following responses on the names proposed for two roads within the development. Note, Road 1 is part of Stage 2 (refer to Attachment A) and is proposed to be named at a later date. Only Road 2 (Private Accessway) is being named in this report:

Road 1 - New Name (Public Road)

· Huri Street – Seed tubers term for planting purposes – preferred

· Kopura Street – Seed tubers term for planting purposes – preferred

· Whakaata Street – support

· Poplar Street (alternative) oppose – A Poplar is NOT a native tree (incorrectly stated) that can be found on Te Pane o Mataaoho (Māngere Mountain)

· Ika Street (alternative) – support Ika translates to fish, which is a historic link to the area, as the Māori found the area of Māngere to be attractive for settlement due to the abundance of fish.

Road 2 - New Name (Private Accessway)

· Timo, timotimo, or tima were used as grubbers for loosening soil. They were often made from a forked branch, with a flattened blade and a round handle – preferred

· Tupuke, tukari, ahu and tuahu are all employed to describe the formation of the little hillocks in which the tubers are planed – preferred

· Burdock Street (Desired) – oppose. A Burdock is NOT a native plant (incorrectly stated) that can be found on Te Pane o Mataaoho (Māngere Mountain)

· Whai Hua Street (desired) – support – Whai Hua translates to fertile, as the early Māori settlers found the area of Māngere to be attractive for settlement due to the soil in this area being fertile for crops

· Kikuyu Street (alternative) – oppose. Kikuyu is a PEST wild exotic grass that can be found on Te Pane o Mataaoho (Māngere Mountain).

24. As noted earlier in the report, the applicant has chosen to propose the three names supported by Te Akitai Waiohua, including Ika Street and Whakaata Street that were proposed initially for the public road.

25. The road type was changed after consultation, so that it is suitable for the layout of the COAL however this is a matter of no substantive concern to mana whenua.

26. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

27. The road naming process does not raise any financial implications for the council.

28. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

30. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site plan	173
b ⇩	Attachment B - Location plan	175

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Approval for a new private road name, and for an existing private road to be extended and re-named at 400 George Bolt Memorial Drive, Māngere

File No.: CP2022/11256

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, and to re-name the existing private road ‘Joseph Hammond Place’, within the Auckland Airport land at 400 George Bolt Memorial Drive, Māngere.

Whakarāpopototanga matua

Executive summary

3. On behalf of the developer and applicant, Auckland International Airport Ltd, agent Matthew Dugmore of Auckland International Airport Ltd has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new private road (ROAD B) at 400 George Bolt Memorial Drive are:

· Te Ara Kōrako (Applicant Preferred)

· Te Ara Tūtaumaha (Alternative 1)

· Te Ara Ohea (Alternative 2)

6. Due to the proposed extension of Joseph Hammond Place (ROAD A) to form a loop road, it is also proposed that the road type be changed to:

· Joseph Hammond Road

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves the name Te Ara Kōrako (applicant’s preferred name) for the new private road (ROAD B) being constructed at 400 George Bolt Memorial Drive in accordance with section 319(1)(j) of the Local Government Act 1974(road naming reference RDN90099462 and resource consent reference LUC60289962)

b) approves the renaming and extension of Joseph Hammond Place (ROAD A) to Joseph Hammond Road in accordance with section 319(1)(j) of the Local Government Act 1974(road naming reference RDN90099462 and resource consent reference LUC60289962).

Horopaki

Context

7. Auckland Airport is currently progressing with development of its transport network, which includes an extension to the existing Joseph Hammond Place, and the construction of a new length of road. The construction of roads is a permitted activity within the Auckland Airport Core Sub-Precinct (Rule I402.4.1 (A1) of the Auckland Unitary Plan).

8. A site and location plan of the proposed development can be found in Attachment A and Attachment B.

9. In accordance with the standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The Applicant chose names that have been suggested by Te Ākitai Waiohua and Makaurau Marae Māori Trust. The names reflect the local history of the area.

Proposed name for the new road (Road B)	Meaning (as described by applicant)
*Te Ara Kōrako (Applicant preferred)*	'Hawk’ – Original name of the area because of the numerous hawks in the area which continues today but in smaller numbers. Kōrako are more commonly referred to as ‘kaahu’ and are one of Te Waiohua's most important taniwha (guardians). The current and previous ‘meeting houses’ at Pūkaki Marae are named after the mythical ‘Black Hawk’
Te Ara Tūtaumaha *(Alternative 1)*	‘Tūtaumaha’ is a type of karakia. See narrative for ‘Whakarongotuketuke’, the chief in that narrative performed a tūtaumaha after uttering the words “Whakarongo ki ngā tukituki” (“Listen to the sound of Battle”) when noting the waves of the Oruarangi Creek were akin to the sounds of the many battles which took place in the area
Te Ara Ohea *(Alternative 2)*	Short for ‘Te Hēanga o Mārama’ – ‘The Indiscretion of Mārama’. She was the junior wife of Hoturoa, captain of the Tainui canoe, and the events surrounding this name and the name of the Manukau Harbour can be found in the narratives of ‘Te Mānukanukatanga o Hoturoa’

Proposed name for the extension of existing road (Road A)

Justification (as described by applicant)

Joseph Hammond Road

The road typology has changed from a ‘dead end’ (a Place) to a throughfare and hence the suffix ‘Road’ better represents the road’s new typology.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Te Ara’ (meaning ‘Drive’ in Te Reo) is an acceptable road type for the new private road, suiting the form and layout of the road. ‘Road’ is an acceptable road type to replace the existing suffix ‘Place’, better suiting the new form and layout of the existing road.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

17. For renaming or alteration of existing road names, the council’s road naming policy requires evidence that 100% of the owners of all properties that take their current addresses from that road have been consulted and that most of them agree to the change, as well as a justification as to why the proposed change is required. The applicant (Auckland International Airport Limited) has confirmed that they own all the properties which will be affected by the renaming.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22. The applicant has consulted with the following mana whenua groups who have an interest in the general area:

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Kawerau a Maki

23. The proposed names for ROAD B were suggested by Te Ākitai Waiohua and Makaurau Marae Māori Trust. The applicant advises that Te Kawerau a Maki have been asked for name suggestions on numerous occasions, but no suggestions had been received at the time of application.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report attachment A - Site Plan	181
b ⇩	Report Attachment B - Location Map	183

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Local board views on a Notice of Requirement for an alteration to an existing designation at Sir Keith Park School, Robertson Road, Māngere.

File No.: CP2022/11641

Te take mō te pūrongo

Purpose of the report

1. To invite the Māngere-Ōtāhuhu Local Board’s views on a Notice of Requirement (NoR) by the Minister of Education for an alteration to an existing designation to Sir Keith Park School, Robertson Road, Māngere.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a Notice of Requirement to the Auckland Unitary Plan must consider local boards’ views on the Notice of Requirement if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including NoRs. A local board can present local views and preferences when expressed by the whole local board.^{^[4]}

4. The Minister of Education [MoE], as the Requiring Authority [RA], has served a notice of requirement [NoR] on Auckland Council [the council] for an alteration to the existing designation at Sir Keith Park School, Robertson Road, Māngere. The NoR seeks an alteration to the existing designation, # 4992 to alter the boundaries to include the adjacent site at 31 Robertson Road. This will enable the school to expand as part of a master planned redevelopment due to sustained growth and a demand for specialist schooling in the area.

5. The NoR was notified on 23 June 2022 and submissions closed on 22 July 2022. One submission was received from Auckland Transport [AT] who support the NoR and proposed conditions with one minor amendment suggested to a condition.

6. This report is the mechanism for the local board to resolve and provide its views on the NoR. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provide local board views on the Notice of Requirement to alter the boundaries of the existing designation in regard to Sir Keith Park School at 33 Robertson Road, Māngere

b) appoint a local board member to speak to the local board views at a hearing [if one is held] on the Notice of Requirement

c) delegate authority to the chairperson of Māngere-Ōtāhuhu Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

Decision-making authority

7. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[5]}

8. The Notice of Requirement is intended to alter the boundaries of an existing designation [4992] to the Auckland Unitary Plan [AUP (OP)]. Local boards have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan.

9. If the local board chooses to provide its views, the planner includes those views in the [s42a] hearing report. Local board views are included in the analysis of the NoR, along with all submissions.

10. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the NoR.

11. Following receipt of the recommendation, the Requiring Authority would be required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part. Once the council has received a decision from the Requiring Authority, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. Auckland Council will also have the opportunity at this stage to appeal the decision.

12. This report provides an overview of the NoR and a summary of the key themes in submissions.

13. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Notice of Requirement overview

14. This NoR was lodged by the Minister of Education and proposes to alter the boundaries of the existing designation [4992] at Sir Keith Park School, 33 Robertson Road, Māngere.

15. The general locality of the site is shown in Figure 1 below. The school is on the corner of Robertson Road and Bingara Place, with two-way vehicle access from Robertson Road and another access from Bingara Place. The recently acquired site at 31 Robertson Road has been cleared of houses ready for redevelopment.

16. The surrounding area comprises suburban residential development, a church and primary school. Significant housing redevelopment is occurring in the wider area.

17. Sir Keith Park School is one of ten specialist day schools in Auckland providing specialist programmes for students aged 5 to 21 years who have complex learning needs. This school is the base school with classrooms and specialist teaching facilities located on site and has eight satellite unit classes in four local primary, intermediate and secondary schools. The school operates throughout the Māngere catchment. Services provided are different from what is typically seen at other schools and enables students to get the specialist teaching they require in a regular school environment.

18. The existing school has 78 students attending the base site, with seven teaching spaces and 54 staff. The proposal would enable up to 120 students, 16 teaching spaces and staff numbers would increase to 100.

19. The MoE state that this alteration to the existing designation boundaries is as a result of the growth being experienced in the wider Māngere area. The current site is operating over capacity, with new enrolments are being managed and kept to a minimum.

Figure 1: Location of the existing school site at 33 Robertson Road outlined in blue and the additional site at 31 Robertson Road highlighted in red and the surrounding area

20. The MoE states that the no detailed design of the redeveloped school has been done at this stage. However, a master planning exercise has been undertaken to show that accommodating the redeveloped school with its predicted roll is feasible.

21. The future outline plan process will confirm the access and parking solutions for the site, along with additional buildings, landscaping and outdoor spaces for the site.

22. The Minister of Education included a technical report that evaluates transport and traffic, effects with their application. The report and other application details are available from council’s website here. The transport assessment indicates that proposed changes would create a more efficient transport system with a one-way flow through the parking and drop off areas, the creation of two vehicle accesses to the school, with an ingress from Bingara Place and an egress onto Robertson Road. This would provide a more efficient pick up/drop off area for taxi vans, improved parking areas and improved pedestrian facilities with a direct pedestrian gate and crossings and wide footpaths.

23. The council’s planner and other experts, will evaluate and report on:

· transport assessment supplied by the applicant

· submissions

· views and preferences of the local board if the local board passes a resolution.

24. The NoR was notified on 23 June 2022 and submissions closed on 22 July 2022.

Submissions received

25. One submission was received. Auckland Transport [AT] supports the NOR and the proposed conditions with one minor amendment. This amended condition would ensure that any redundant vehicle crossings are removed and reinstated.

26. Further information on AT’s submission will be reported in the hearings report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The decision whether to provide local board views:

· will not have an impact on greenhouse gas emissions

· is a decision of short duration.

28. The decision whether to provide local board views will not be impacted by a climate that changes over the lifetime of that decision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The Notice of Requirement falls within the Māngere-Ōtāhuhu Local Board area. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the NoR. Factors the local board may wish to consider in formulating its view include:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/CouncilGroupImpactsAndViews.aspx

30. The council’s consultant on transport matters will provide expert input into the Hearing report.

31. The key matters raised by AT in their submission are noted above in paragraph 25.

Tauākī whakaaweawe Māori

Māori impact statement

32. If the local board chooses to provide its views on the NoR, it includes the opportunity to comment on matters that may be of interest or importance to Māori people, well-being of Māori communities or Te Ao Māori (Māori world view). Approximately 12,900 residents in the local board area identify as Māori, in the 2018 census results.

33. MoE have not consulted with mana whenua. MoE’s position is that no issues have been identified which are specifically relevant to Māori as a result of the proposed changes to the designation as set out above. Mana whenua were served notice when the NoR was notified and no submissions have been received.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications with the local board providing its views.

35. The local board is not exposed to any financial risk from providing its views.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. The power to provide local board views regarding the content of a Notice of Requirement cannot be delegated to individual local board member(s).^{^[6]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

37. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

38. The planner will advise the local board of the recommendation and decision on the NoR by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Vanessa Leddra - Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 August 2022

Auckland Council’s Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter four 2021/2022

File No.: CP2022/11554

Te take mō te pūrongo

Purpose of the report

1. To provide the Māngere-Ōtāhuhu Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2022 and the overall performance for the financial year against the approved 2021/2022 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Māngere-Ōtāhuhu Local Board and includes financial performance and delivery against work programmes for the 2021/2022 financial year. The work programme is produced annually and aligns with Māngere-Ōtāhuhu Local Board Plan outcomes.

3. This quarter 108 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected.

4. Also 25 activities were undelivered, cancelled, put on hold, or deferred. These activities are identified in paragraphs 25 and 26 of this report.

5. Key activity achievements from the 2021/2022 work programme include:

· ID #272 - Operational expenditure for Māngere Arts Centre – Ngā Tohu o Uenuku – delivered 40 programmes with 10 sessions with a combined total of 9707 participants and attendees across the quarter

· ID #1672 - Economic Broker – completed. The recruitment process for the economic broker is underway and has concluded this quarter

· ID #1471 - Rebel Business School South – completed. The Rebel Business School event was successfully delivered. A report will come to the local board with details on participation and participant satisfaction levels in quarter one 2022/2023

· ID #1517 – Area Plan: A review of parts of the Māngere-Ōtāhuhu area plan and Otara-Papatoetoe area plan. The refreshed area plan is being adopted in the local boards August 2022 business meetings after three years of development including a public engagement phase to help inform the area plan’s priorities

· ID #1767 - Venue Hire Subsidy – to maintain fees and charges for use of venues for hire in the Māngere-Ōtāhuhu local board area at financial year 2020/2021 rates

· ID #2329 - Māngere Centre Park - upgrade sports fields and lighting – installation of sand carpet, irrigation and drainage has been completed.

6. Key activities not delivered / not progressed as expected include:

· ID #2355 - Walter Massey Park – develop a new walkway and renew park furniture. Staff are currently awaiting the final arborist report to progress resource consent. The next steps are to lodge consent and have approval ready for when transport capital funding becomes available

· ID # 2344 - Moana-Nui-A-Kiwa Leisure Centre – delays to the retaining wall renewal at the Māngere Fun Pools and completion due at the end of September 2022

· ID #769 - Climate Action programme – to fund a three-year community-based climate action programme to guide the design, prioritisation and implementation of mitigation actions. The application of a kaupapa Māori approach in developing the Māngere-Ōtāhuhu Climate Action Plan meant a revised project timeline ready for adoption by April 2023

· ID # 293 - Event partnership fund Māngere-Ōtāhuhu – several events were cancelled, or funding was repurposed by the providers due to the impact of COVID-19 as follows:

- the provider cancelled the Māngere East Festival and this event’s funding was repurposed to the Māngere East Cultural Festival and delivered in this quarter

- the Portage Crossing event is rescheduled to be delivered in November 2022

- the Māngere Bridge Music Festival was cancelled, and funding was repurposed to host a fun run scheduled for 25 September 2022.

7. Qualifying budgets for unfinished activities will be carried forward into 2022/2023 work programmes.

8. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX on or about 29 August 2022.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the performance report for quarter four from 1 April 2022 ending 30 June 2022

b) note the financial performance report in Attachment B will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2022.

Horopaki

Context

9. The Māngere-Ōtāhuhu Local Board has an approved 2021/2022 work programme for the following:

· customer and community services

· infrastructure and environmental services

· plans and places

· Tātaki Auckland Unlimited.

10. The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

11. Graph 1: Work programme activities by the outcome

COVID-19 restrictions

12. Auckland has faced COVID-19 restrictions (level three and four) from 17 August to 2 December 2021, when all New Zealand moved to the COVID-19 Protection Framework, also known as the traffic lights. Auckland went into traffic light red, moving to traffic light orange on 30 December 2021.

13. Auckland Council regional and community facilities were closed on levels three and four. Restrictions were slightly eased in level three step two and from mid-November 2021 libraries and the majority of arts and community centres were reopened. Pools and leisure centres were able to reopen from 3 December 2021 when New Zealand moved to the COVID-19 Protection Framework.

14. From 30 December 2022 until 13 April 2022 Auckland was in the red traffic light setting under the COVID-19 Protection Framework which impacted council and community-delivered event planning and programming. From 13 April 2022 Auckland has been in the orange traffic light setting.

15. COVID-19 has also had an impact on the supply chain for capital projects materials causing delays.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

16. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

17. The graph below shows the stage of the activities in each department’s work programmes. The number of activity lines differs by the department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

18. ID #273 - Community Arts Broker programme – progressing. During quarter four the art broker programmes had a youth focus with workshops and showcases during each month of the quarter. Collaborations with UNESCO Auckland City of Music enabled a showcase at Māngere Arts Centre in April for new local music talent.

19. ID #1624 - Local Small Business Mentors Programme – ongoing. Further efforts to promote the initiative to local businesses will continue in quarter four. The vouchers that are issued to businesses will be available and valid even after the end of the financial year.

20. ID #1139 - Full Facilities maintenance contracts – progressing. The Full Facilities maintenance contracts include maintenance and repair of all assets across buildings, parks, open spaces, and sports fields, funded from local board budgets. Maintenance has been trending consistently due to the good weather and better scheduling by our contractors. However, with the recent heavy rain experienced in the month of June the open space including sports parks are becoming waterlogged and difficult to mow.

21. ID #27944 - Ōtāhuhu Softball Club – renew toilet facilities and changing room - progressing. Scope and cost of the refurbishment to be completed also budget restraints will delay physical works until 2022/2023. Although, the project has been identified as a risk-adjusted programme (RAP) and can be delivered sooner given local board direction.

22. ID #15612 - Seaside Park – renew car park and accessway - progressing. Stage one renew car park road accessway design has been finalised. Stage two renew car park next to soccer club tender for design will be completed in 2022/2023.

Changes to the local board work programme in quarter four

23. In quarter three the local board formally approved in resolution CP2022/05945 to reallocate a total of $95,500 which was available from seven work programme activities tracking to be unspent. This amount was then reallocated to deliver four initiatives as follows:

· $30,000 towards FIFA Women’s World Cup (WWC) 2023 programme – as a new work programme line led by Auckland Unlimited

· ID# 280 - $5,000 towards Matariki 2022 event – “Māori Responsiveness Māngere-Ōtāhuhu” work programme line

· ID# 275 - $4,500 towards purchasing a blank whale tail sculpture and painting it -Placemaking: Community-led activation of community spaces and neighbourhoods Māngere-Ōtāhuhu

· ID# 297 - $56,000 towards the community and quick response grants – community grants Māngere-Ōtāhuhu.

Also it was noted the cost savings of $80,000 was available in the 2021-2024 Capex Customer and Community Services work programme – project ID #30248 - Māngere Town Centre Building and Library - renew roof and refurbish interior. This amount was reallocated to the Community Facilities work programme as outlined below:

· ID# 20555 - reallocate $45,000 towards project Māngere East Library - renew roof and refurbish library; to expand the project scope

· ID# 21890 - reallocate $35,000 towards project - 161R Robertson Road Māngere -remediate fire-damaged building; to expand the project scope.

Key activity achievements from the 2021/2022 work programme

24. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

· ID #284 - Diverse Participation: Age-friendly Māngere-Ōtāhuhu – Age Friendly Directory - delivery of the directory and launch in this quarter. Printed copies handed out at launch 30 June 2022. Over 100 in attendance - senior groups as well as agencies. Distribution of directory to libraries, whanau hauā providers and senior services providers

· ID #281 - Diverse Participation: Accessible Māngere-Ōtāhuhu – Te Roopu Waiora are an organisation in the research space but was recently inundated with produce (food) to distribute to whanau hauā. Having only secured support to pack and transport, they are identifying the whanau hauā in most need in our area. Inside these packs will be the flyer for elections. Te Roopu have worked on an electronic, text to speech version of the election’s flyer i.e a) no graphics, colour contrast for blind/vision impaired residents, b) a sign language version filmed to be distributed online and c) an Easy English version hard copy in the packs. They also plan to have a zoom session with the local whanau hauā residents in need, having secured elections speaker to present once dates are finalised

· ID #280 - Māori Responsiveness – support delivery of Ara Kōtui (Improving Māori Input into Local Board decision-making project) outcomes ratified by local board and the mana whenua reference group in collaboration with the south local boards. Activities include:

- video co-design sessions held with rangatahi to develop voter participation

- partnered with a youth Māori organisation to deliver Matariki Ki Te Ao festival together with iwi, mataawaka, community partners and council front facing place-base facilities

- established regular hui with Te Ākitai to ensure the strengthening and further brokering of these key relationships with iwi.

· ID #296 - pop-up activations – Do Good Feel Good continued to deliver arts programs and workshops for youth with Creative Lab events throughout the quarter. These included 3D modelling, choreography, krumping, freestyling, cooking, and live Instagram dance classes, concluding with a free community event at the Māngere Arts Centre

· ID #2319 - David Lange Park - develop destination playground. The concept plan was presented to the local board and the board has given direction to staff to progress with detailed design of stage one. Adopted March 2022

· ID #754 - ecological and environmental volunteers programme financial year 2022. Throughout the year 874 volunteer hours were captured, down on previous years due to COVID-19 restrictions. A total of 2200 plants were planted

· ID #764 - Māngere waterways restoration. To continue engaging with schools and community to increase awareness and identify opportunities that enhance local streams through canopy tree planting and weed control

· ID #1141 - arboriculture contracts. The arboriculture maintenance contracts include tree management and maintenance in parks and on streets, funded from local board budgets. These contractors also undertake storm damage works although these are funded from regional budgets

· ID #803 - urban ngahere growing - the Māngere-Ōtāhuhu planting plan development for 2021/2022 has been completed enabling 2022/2023 planting and handover to Community Facilities. Adopted August 2021

· ID #752 - the local board approved the Māngere-Ōtāhuhu Priority play space service assessment in May 2022

· ID #3231 - Ōtāhuhu Town Hall - roof renewal. Project completed October 2021.

Overview of work programme performance

25. Customer and Community Services work programme

Table 3: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Event partnership fund	Red	293	The local board supported the repurposing of funds from several events. More details found in paragraph six of this report
Placemaking: Safe and resilient communities	Amber	283	Community provider Māngere Connect has undertaken to complete the Community Led Community Safety Plan. The finalisation of the action plan will conclude by September. Budget carried forward due to impact of COVID-19 and fine tuning of the plan
Local Small Business Mentors Programme		1624	Further efforts to promote the initiative to local businesses will continue in quarter four. The vouchers that are issued to businesses will be available and valid even after the end of the financial year
Diverse Participation: Age-friendly		284	A range of activities such as: · age-friendly activities 360 · digital literacy · age-friendly directory
Local civic events		291	The Māngere Old School House blessing is planned to be delivered in early 2022/2023
Te Kete Rukuruku (Māori naming of parks and places) tranche two		839	Shared interests have been finalised and naming is underway. Names are expected to be received in quarter one financial year 2022/2023
Te Kete Rukuruku (Māori naming of parks and places) tranche one		3111	Delays due to impact of COVID19. This quarter Gazettal is underway to publicise names
Māngere Centre Park Master Plan		1542	The draft master plan was workshopped with the local board in May 2022 and approved for community engagement at the June business meeting. Community engagement will be undertaken in quarter one of financial year 2022/2023
Walter Massey Park Masterplan		1543	The local board placed this project on hold until quarter two FY 2022/2023. The Discovery phase will be initiated in quarter two financial year 2022/2023
Youth Economy (Youth Connections)		1570	Ongoing activities but impacted by COVID-19
Moana-Nui-A-Kiwa Leisure Centre - renew various asset components – retaining walls of the outside deep pool		28325	Physical works commenced on 7 June with completion date end of September 2022, potential delays may occur due to bad weather
Ōtāhuhu Pool and Leisure Centre - renew existing assets		27938	Physical works for the stadium floor refurbishment completed early June 2022. Any defects to workmanship are covered in liability agreement until this time next year
Walter Massey Park - develop new walkway and renew park furniture		15706	Staff are currently awaiting the final arborist report to progress resource consent. Lodge consent and have approval ready for when sufficient funding is available in future years
12-16 High Street Ōtāhuhu		1642	The potential new occupancy is dependent on the direction of the optimisation project and is led by Regional Service Planning, Investment and Partnerships (previously Service, Strategy and Integration) together with Eke Panuku Development Auckland. Lease item deferred to the financial year 2022/2023
12-16 High Street Ōtāhuhu	Amber	987	Proposed new lease application received, staff to undertake the assessment in the financial year 2022/2023. Furthermore, the potential new occupancy for the premises is subject to the optimisation project for the building and led by Regional Service Planning, Investment and Partnerships (previously Service, Strategy and Integration) together with Eke Panuku Development Auckland
12-16 High Street Ōtāhuhu		991	The group has yet to submit its new lease application. The item has been deferred to the financial year 2022/2023. Furthermore, the potential new occupancy for the premises is subject to the optimisation project for the building and led by Regional Service Planning, Investment and Partnerships (previously Service, Strategy and Integration) together with Eke Panuku Development Auckland
23 Atkinson Avenue Ōtāhuhu		985	The new lease application and the report for the underlying land status have been received. Staff to assess in the financial year 2022/2023. Furthermore, the lease proposal will need to take into consideration the Ōtāhuhu Portage - develop greenways link project (ID 2359).
Kiwi Esplanade Māngere Bridge		986	The new lease application and the report for the underlying land status have been received. Staff to assess in the fiscal year 2022/2023
Sturges Park Ōtāhuhu		1637	The group has yet to submit a new lease application. The underlying land status report has been received and the item has been deferred to the 2022/2023 work programme
Walter Massey Park Māngere East		1638	The group has yet to submit its new lease application and the report for the underlying land status has been received. The item has been deferred to the financial year 2022/2023
Cyclamen Park - playground renewal	Grey	26140	The project resolved to be deferred to the financial year 2024. This project is a “risk-adjusted programme (RAP)” project and can be delivered early if projects approved for delivery in 2022/2023 are delayed for any unforeseen reason. To be done is to finalise the scope of work and costings, request quotes and issue a contract for this project
Movies in Parks		295	These events were cancelled due to COVID-19
Māngere Bridge Library - comprehensive renewal		20552	Due to budget constraints the library refurbishment will be scoped and tendered for the refurbishment work to be completed in the financial year 2024

26. Infrastructure and Environmental Services work programme

Table 4: Infrastructure and Environmental Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Climate Action programme	Red	769	An update on the development of the plan was provided at a local board workshop in early May 2022. The application of a kaupapa Māori approach in developing the local climate action plan and a revised project timeline was workshopped with the board. Staff are now aiming for draft actions and presented to the board for approval in February 2023, ready for adoption by April 2023 subject to local board feedback and approval
Low Carbon Lifestyles	Amber	771	The programme proceeded with a hybrid door-knocking and online survey approach to mitigate the risks of COVID-19 transmission through face-to-face engagement. The contractor has recruited six new staff to join the program’s door-knocking team. Door-knocking commenced in the Māngere-Ōtāhuhu local board area on 8 May 2022. 84 surveys were completed in Māngere-Ōtāhuhu. A preliminary report about door-knocking efforts and follow-up survey results will be delivered to the board in early August, and a final report of the programme will be sent to board members through email in September

Plans and Places work programme

27. ID #1517 - In the Plans and Places work programme, there is one regional activity that is in progress (green), which is the review of parts of the Māngere-Ōtāhuhu area plan and Ōtara-Papatoetoe area plan.

Tātaki Auckland Unlimited work programme

28. In the Auckland Unlimited work programme, there are four activities.

· ID #1471 – Rebel Business School. Green. Completed

· ID #1624 - Local Small Business Mentors Programme. Amber

· ID #1672 – Local Economic Broker. Green

· ID #1480 – Young Enterprise Scheme. Green. Completed.

Deferred activities

29. The lead financial advisors are identifying projects from the local board’s 2021/2022 Locally Driven Initiatives (LDI) operational budget which meets the criteria to be carried forward. These will be added to the work programme to be delivered in 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

31. The local board has invested in several sustainability projects which aim to build awareness around individual carbon emissions and changing behaviour at a local level. These include:

· ID #725 - Pūkaki Crater restoration - to continue the revegetation of the southwest crater rim to protect the urupā from erosion and enhance biodiversity values

· ID #769 - Climate Action programme - to fund a three-year community-based climate action programme to guide the design, prioritisation and implementation of mitigation actions

· ID #734 - Schools Waste Minimisation programme - to employ a community waste coordinator for five hours a week to support and implement waste reduction practices and systems for 12 schools currently in the programme, and four additional schools

· ID #739 - Māngere Bike Hub (EcoMatters) - to provide the community with a bike hub supporting locals to learn and apply basic bike maintenance, diverting bikes from the waste stream and reconditioning bikes to be provided back into the community at low or no cost

· ID #764 - Māngere waterways restoration - to continue engaging with schools and the community to increase awareness and identify opportunities that enhance local streams through canopy tree planting and weed control

· ID #1187 - Tāmaki Estuary Environmental Forum - to continue funding for the TEEF coordinator for 12 hours per week to support the forum and progress the vision for the Tāmaki estuary

· ID #771 - Low Carbon Lifestyles - to provide targeted advice, resources, practical interventions and elicit behavioural change within the community to support households to create warmer, drier homes, and reduce household energy use and carbon emissions

· ID #973 - Manukau Harbour Forum – to continue to support the operation of the Manukau Harbour Forum. Local board funding will contribute towards a part-time coordinator to assist with the delivery of the forum’s work programme.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This report informs the Māngere-Ōtāhuhu Local Board of the performance for quarter four ending 30 June 2022 and the performance for the 2021/2022 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

34. The following projects and initiatives are examples of the local board contributing toward Māori outcomes:

Partnership Activities

· ID #280 - Māori Responsiveness

- Ara Kōtui Programme (see below)

- video co-design sessions held with rangatahi to develop voter participation

- partnered with a youth Māori organisation to deliver Matariki Ki Te Ao festival together with iwi, mataawaka, community partners and council front-facing place-base facilities

- established regular hui with Te Ākitai Waiohua to ensure the strengthening and further brokering of these key relationships with iwi

- ongoing engagement with local marae

· ID #1659 - Māngere Mountain Education Trust funding agreement to deliver education programmes in the local area

· ID #9 - Pukaki Crater access easement - investigate the establishment of a permanent easement over the neighbouring property to provide access to the urupa on Pukaki Crater

· ID #1241 - Pukaki co-management providing annual funding to operate the Committee to ensure the ongoing protection of a culturally and archaeologically significant landform.

Libraries

· ID #1370 - Whakapiki i te reo Māori - we grow the Māori language celebrating te ao Māori and strengthening responsiveness to Māori

· ID #1369 - Tātou Belonging – we bring communities together to provide programmes and events to support all Pasifika language weeks at the libraries in the Māngere-Ōtāhuhu local board area.

35. Māngere-Ōtāhuhu Local Board is part of Ara Kōtui, a joint mana whenua and southern local boards initiative that explores and supports opportunities that enable mana whenua involvement in local board decision-making. Currently up to 12 mana whenua are involved in this initiative.

Ngā ritenga ā-pūtea

Financial implications

36. This report is provided to enable the Māngere-Ōtāhuhu Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme. There are no financial implications associated with this report.

Financial Performance

37. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2022.

38. Due to these obligations, the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

40. Work programmes for 2022/2023 were approved at the board’s business meeting in June 2022.

41. Deferral of budgets of unfinished activities will be added into 2022/2023 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Attachment A Māngere-Ōtāhuhu Local Board Quarter Four Performance Report 2021/2022 (Under Separate Cover)
b ⇩	Attachment B Māngere-Ōtāhuhu Local Board Financial Report 30 June 2022 – Confidential

Ngā kaihaina

Signatories

Author

Daniel Poe - Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

[1] Legislation includes Climate Change Response (Zero Carbon) Amendment Act 2019.

[2] Auckland Council declared a climate emergency in June 2019 while central government announced a climate emergency declaration in December 2020.

[3] Definition: any tobacco product manufactured from tobacco and intended for use by smoking and inhalation, but does not include any medicine (being a medicine in respect of which there is in force a consent or provisional consent given under section 20 or section 23 of the Medicines Act 1981) that is sold or supplied wholly or principally for use as an aid in giving up smoking.

[4] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[5] Local Government (Auckland Council) Act 2009, ss15-16.

[6] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Tauanu’u Nanai Nick Bakulich
Deputy Chairperson	Christine O'Brien
Members	Makalita Kolo
	Papaliitele Peo
	Togiatolu Walter Togiamua
	Harry Fatu Toleafoa

Topic Area	Lead	Alternate
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Harry Fatu Toleafoa
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	Tauanu’u Nanai Nick Bakulich	1^st Togiatolu Walter Togiamua 2^nd Harry Fatu Toleafoa
Transport	Makalita Kolo	1^st Harry Fatu Toleafoa 2^nd Tauanu’u Nanai Nick Bakulich
Economic development	Harry Fatu Toleafoa	1^st Christine O’Brien 2^nd Papaliitele Lafulafu Peo
Youth, Children, Seniors and Uniquely Abled	Harry Fatu Toleafoa	1^st Papaliitele Lafulafu Peo
Landowner Consents (excluding filming)	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Landowner Consents Filming	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Events (receive staff notifications of areas that may involve reputational, financial, performance or political risk)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Liquor Licences Hearings	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Resource Consent (proceed as a non-notified, limited notified or fully notified application)	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Resource Consents (notified hearings)	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Area Plan Working Group	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
LGNZ (Local Government New Zealand)	Tauanu’u Nanai Nick Bakulich

Author	Jacqueline Robinson - Democracy Advisor
Authoriser	Sarah McGhee - Local Area Manager

Author	Lucy Stallworthy - Local Board Engagement Advisor
Authoriser	Sarah McGhee - Local Area Manager