Agenda of Manurewa Local Board - Thursday, 18 August 2022

Manurewa Local Board

18 August 2022

Auckland Transport – Local Board Capital Fund

File No.: CP2022/11498

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the allocation of additional funding from the Local Board Transport Capital Fund to facilitate the delivery of the CCTV (closed circuit television) project.

Whakarāpopototanga matua

Executive summary

2. At the 17 March 2022 business meeting the Manurewa Local Board allocated $148,523 from the Local Board Transport Capital Fund (LBTCF) to install a series of CCTV cameras in Manurewa.

3. Since then, the project has progressed, but aspects of the cost of the installation have come in at a higher price than the original estimate.

4. In summary for Manurewa/Clendon:

· the designer’s allowance for the installation, configuration and wireless system at Manurewa was $27,291. This has come in at $54,837 ($27,546 over original estimate)

· the designer’s allowance for the installation, configuration and wireless system in the Clendon grouping was $32,567. This has come in at $49,891 ($17,324 over original estimate).

5. Therefore, Auckland Transport recommends that the local board allocates an additional $44,870 to the CCTV project to allow for the installation to occur.

6. Also noting, that that as a consequence of the Governing Body Annual Plan decisions the LBTCF was significantly reduced. This matter will be workshopped on 11 August 2022 for a report to go to the board’s September business meeting.

7. This pricing adjustment, if approved, will be incorporated into the information for the September 2022 meeting.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) allocate an additional $44,870 from the Local Board Transport Capital Fund to the CCTV (closed circuit television) project to enable Auckland Transport to deliver installation.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Members Relationship Partner

Authorisers

Ioane Afoa – Southern Hub Manager

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Adoption of the Manurewa Sport and Active Recreation Facilities Plan

File No.: CP2022/10925

Te take mō te pūrongo

Purpose of the report

1. To adopt the Manurewa Sport and Active Recreation Facilities Plan to provide strategic guidance on the provision of the local sporting facilities network.

Whakarāpopototanga matua

Executive summary

2. On 17 June 2021, the Manurewa Local Board approved the Customer and Community Services work programme 2021/2022 including item 1668:

Activity Name: Manurewa Sport and Active Recreation Facilities Plan FY22

Activity Description: Develop a Sport and Active Recreation Facilities Plan to prioritise future sport and active recreation facility developments and inform potential investment decisions to ensure maximum community impact. This is joint funded with Sport New Zealand [MR/2021/93].

3. The development of the Manurewa Sport and Active Recreation Facilities Plan has been co-funded by Sport New Zealand, who contributed $25,000 administered through their regional partner Aktive, and Manurewa Local Board through an allocation of $25,000 from the Locally Driven Initiatives operational budget.

4. On 17 March 2022 Manurewa Local Board adopted the full facilities network scope for the development of the plan [MR/2022/32].

5. The Manurewa Sport and Active Recreation Facilities Plan outlines the current network of sport and active recreation facilities across Manurewa (irrespective of ownership) and identifies existing and future provision challenges and needs.

6. Following extensive community consultation and the analysis of findings, a full range of capital developments, repair and maintenance, and spatial/master planning projects were prioritised.

7. The plan provides a framework for investment, advocacy, and decision-making across the local sporting infrastructure network relative to facilities of varying scale and of varying ownership models.

8. Implementation of the plan will encompass:

a) direct investment through grants to community-owned facility projects (LDI opex)

b) quality advice to support asset-based work programme decisions and resource allocation (LDI capex, renewals, growth funding)

c) quality advice to support advocacy, leverage, and partnership opportunities.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) adopt the Manurewa Sport and Active Recreation Facilities Plan in Attachment A to provide strategic guidance on the provision of the local sporting facilities network including annual implementation by way of:

i) direct investment through grants to community-owned facility projects (LDI opex)

ii) quality advice to support asset-based work programme decisions and resource allocation (LDI capex, renewals, growth funding)

iii) quality advice to support advocacy, leverage, and partnership opportunities.

Horopaki

Context

Sport and Active Recreation Facilities Plans

9. Sport and active recreation facilities plans provide strategic guidance to inform decision-making regarding investment, advocacy, partnerships, and opportunities within the sport and recreation facility network.

10. The Manurewa Sport and Active Recreation Facilities Plan outlines the current network of sport and active recreation facilities across Manurewa (irrespective of ownership) and identifies existing and future provision challenges and needs.

11. Key outputs from the draft plan include:

· consolidated inventory of sport and active recreation facilities

· themes and trends of local facility needs and issues

· assessment of potential impacts of demographic and infrastructure changes

· identification of gaps in facility provision against current and future needs

· framework for prioritising projects/potential opportunities for further analysis and assessment

· prioritised list of projects/opportunities to provide clear direction to support advocacy, resource allocation and leasing decisions.

Development of the plan

12. On 17 June 2021, the Manurewa Local Board approved the Customer and Community Services work programme 2021/2022 including item 1668:

Activity Name: Manurewa Sport and Active Recreation Facilities Plan FY22

13. The development of the Manurewa Sport and Active Recreation Facilities Plan has been co-funded by Sport New Zealand, who contributed $25,000 administered through their regional partner Aktive, and Manurewa Local Board through an allocation of $25,000 from the Locally Driven Initiatives operational budget.

14. Staff presented a project overview at the October 2021 Mana Whenua Forum where iwi in attendance were offered the opportunity for further engagement.

15. A project steering group was setup to provide a holistic lens on development of the plan. The group consisted of staff from Local Board Services, Community Facilities, and Parks, Sport and Recreation, complemented by mana whenua representatives and CLM Community Sport.

16. An engagement plan was developed guiding the process for an extensive community consultation phase which was administered in collaboration with CLM Community Sport.

17. Insights from over 75 per cent of known community organisations identified as within scope, were captured through the community consultation phase.

18. A tiered consultation approach was employed to great effect, one example of this was engagement with the Manurewa Youth Council resulting in sport and active recreation insight from 20 rangatahi.

Scope

19. On 17 March 2022 Manurewa Local Board adopted the full facilities network scope for the development of the plan [MR/2022/32].

20. The scope adopted is detailed below in relation to three subsections:

Geographic area

The plan will focus on facilities within the Manurewa Local Board area whilst also considering participation trends for sub-regional facilities and neighbouring communities.

Type of activity

The plan will address sport and active recreation as defined in Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039. The provision of ‘play’ will not be specifically addressed however findings will complement existing strategic council plans and policies

Facility model

The plan will examine sport and active recreation facilities of varying ownership and operational models, including, but not limited to:

· council land; council owned and operated facilities

· council land; council owned facilities; community operated facilities

· council land; community owned and operated facilities

· Ministry of Education owned and operated facilities

· council owned community facilities with potential for sport and active recreation

· facilities of cultural significance providing community outcomes

· places of worship and education providers where there is community access

· privately or commercially owned and operated facilities where there is community access.

21. The final plan, guided by the adopted scope, illustrates the large variety of facility types which are owned by a range of providers including but not limited to council, private, Ministry of Education, clubs, and charitable trusts.

Manurewa Local Board - Customer and Community Services Work Programme 2022/2023

22. On 16 June 2022 Manurewa Local Board approved the Customer and Community Services Work Programme 2022/2023 including item number 3008:

Activity Name: Sport and Active Recreation Facilities Plan implementation

Activity Description: Support priority projects identified within the Manurewa Sport and Active Recreation Facilities Plan. Assess implementation options for funding and allocation of grants based on criteria in the plan [MR/2022/79].

23. This item has $140,000 Locally Driven Initiatives operational budget allocated for 2022/2023 with a further $150,000 indicatively for outer years.

Tātaritanga me ngā tohutohu

Analysis and advice

Outcomes of the plan: Uniquely Manurewa

24. Manurewa is well provisioned with a comprehensive and unique network of over 150 parks, open spaces, water access and bespoke sport facilities, although, there is a high inactivity rate (30 per cent).

25. The local board area has high deprivation, is extremely diverse (with the highest Māori population in Tāmaki Makaurau) and relatively young compared to the wider Auckland region. Therefore, the right mix of facilities (in terms of type, function, condition, access, and location) is critical.

26. Optimising and activating spaces and having the flexibility to adapt to changing needs, preferences, and local communities across Manurewa is also essential.

27. The Manurewa sport and active recreation facility network faces multiple challenges and opportunities – those that are common across the sector and wider Auckland region, and those uniquely associated with Manurewa.

28. The plan identifies opportunities, uniqueness, and challenges specific to Manurewa including:

· topography and geography

· international and regionally significant facilities

· community profile

· anti-social behaviour

· school facilities

· maintenance of assets, sustainability, and service levels

· capex constraints and the funding environment

· ownership, management, and delivery models

· changes in participation preferences.

Key findings

29. General findings of the plan include accessibility issues impacting activation levels, an aging facilities network, a reliance on key school facilities, and a strong need for localised facilities that cater for all ages and stages.

30. A summary of findings categorised by facility type can be found in the table below:

Table 1: Key findings by facility type

Type of facility	Overview and key finding
Sports field facilities	· 8 parks, 47 Full Field Equivalent (FFE), 9 per cent sand-based. Mountfort Park equates to 55 per cent of local board FFE and 33 per cent of local board floodlit fields · Manurewa has the lowest proportion of sand-based fields comparative to all other local boards (9 per cent), with the next closest having 16 per cent. The regional local board average is 45 per cent (36 per cent variance) · Outside of the Waiheke local board area, Manurewa has the lowest number of sand-based, hybrid or artificial fields (4.5 fields), which is more than half that of the next lowest local board. There is sufficient provision sports fields in Manurewa, but quality and capacity are, at times, limiting the ability to meet current and future need. Clubrooms are generally in relatively poor condition and have low utilisation and/or management issues. Optimisation needs to be considered with the sport sector.
Indoor courts	· Five facilities provide a total of six full-sized courts, three of which are at schools. Nine squash courts, one table tennis centre · The cost of access is seen as a significant barrier to many participants/groups · There is a heavy reliance on Manurewa High School and Alfriston College to provide accessible court provision for local groups (they are currently at capacity). There is a notable undersupply of local indoor court provision in Manurewa – although some facilities could be optimised to absorb existing demand. The South Auckland Indoor Court Study provides further insights specific to this facility type and identifies Manurewa Leisure Centre and Te Matariki Clendon as critical to the network.
Outdoor courts	· 63 courts across 18 sites including 23 tennis courts, 21 basketball courts, and 19 netball courts · These court facilities are seen as critical for providing free local facilities and for activating spaces to create positive social interactions (to play or to congregate in a safe place · Community access to school facilities can be increased with measures to mitigate anti-social behaviour. Manurewa has a high number and relatively good spread of public outdoor courts, with the potential exception of southern Weymouth and Wattle Downs. Some court spaces lack appeal, are not functional and not necessarily well placed within the context of the park to optimise use. Where this is achieved there appears to be greater use.
Water-related	· Two aquatic facilities with Totara Park being seasonal, one white water park, two boat ramps, two clubrooms/storage · Manurewa Pool and Leisure Centre is critical in providing for multiple aquatic sports – which compounds issues regarding suitable access and balancing community demand · Totara Park Pools have visitation of 12,000-16,000 from December to February, but the pools are deemed in average to poor condition requiring ongoing maintenance. There is low aquatic provision comparative to other South Auckland local board areas – high utilisation but spread across a small number of participants. 31. There is strong desire for access to the Manukau Harbour and for supporting infrastructure (i.e. waka storage) and places to congregate for sporting and broader cultural and community purposes. Facilitating waka ama activity is well aligned with activity trends and population composition.
Wheel-based facilities	· One mountain bike park with 18 trails of differing grades and two large skateparks at Randwick Park and Clendon Community Reserve · Totara Park is a destination park with notable bike trails appeal for a range of users – strong need to preserve and enhance offerings · Strategic activations at the skateparks have been integral for managing and shaping behaviours to help prevent anti-social behaviour. Activation programmes have also assisted with the appeal and use of the parks. There is limited provision of wheel-based activities for tamariki.
Other facilities	· Four bowling greens, four croquet lawns, one golf course, one equestrian centre spanning 14-hectares · Greens and ground maintenance are becoming increasingly difficult to manage – cost and resource · The Equestrian Centre supports three user groups – Totara Park Riding for the Disabled, Pony Club and Adult Riding Club. In conjunction with the other facility types, Manurewa is unique and diverse with its outdoor sports facilities – particularly with Totara Park. There is an abundance of general and flexible indoor spaces available in Manurewa. There are very few outdoor exercise facilities located in Manurewa (Jellicoe Park, Finlayson Avenue Reserve and John Walker Park). Those that exist are not necessarily appealing for potential users.

Priority projects

31. Following extensive community consultation and the analysis of findings, a full range of capital developments, repair and maintenance, and spatial/master planning projects were prioritised.

32. In total, 47 projects were independently assessed and categorised by priority before being listed alphabetically.

33. The priority projects list offers an independent evaluation of prioritised local need at a single moment in time, interpretation of the list should be supported by present-day quality advice.

Assessment - Guiding principles

34. Priority projects identified through the community consultation phase have been assessed using four guiding principles, derived from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 and supported by a series of components from The New Zealand Sporting Facilities Framework.

· Equity

· Outcome focused

· Achievability

· Sustainability.

Table 2: High priority projects – Snapshot

Group or site	High priority project or opportunity
Clendon Community Reserve	Covered courts
Mountfort Park	Manurewa Rugby Club roof replacement
Mountfort Park	Surface renewals of artificial cricket pitches
Mountfort Park	Field and lighting upgrades
Manurewa-wide	Needs and options aquatic provision assessment
Netball Manurewa	Covered courts
Netball Manurewa	Indoor court resurfacing
Southern Weymouth and Wattle Downs	Future court provision – investigation
Te Pua/Keith Park	Redevelopment of rowing club storage facility
Totara Park Mountain Bike Club	New mountain bike trails
Totara Park	Reshape court provision
War Memorial Park	Clubroom development
War Memorial Park	Field and lighting upgrades
Weymouth Boat Ramp	Te Pou Herenga Waka Ama – explore storage options

35. A full list of priority projects can be found within the plan with supporting rationale, proposed project actions and indicative costs.

Implementation

36. Manurewa Local Board has approved $140,000 Locally Driven Initiatives operational budget for implementation of the plan in 2022/2023 with a further $150,000 per year indicatively for outer years [MR/2022/79].

37. The plan provides a framework for investment, advocacy and decision-making across the local sporting infrastructure network relative to facilities of varying scale and of varying ownership models.

38. Implementation of the plan will encompass:

a) direct investment through grants to community-owned facility projects (LDI opex)

b) quality advice to support asset-based work programme decisions and resource allocation (LDI capex, renewals, growth funding)

c) quality advice to support advocacy, leverage, and partnership opportunities.

39. An annual grants process will require priority projects to undergo further investigation prior to workshopping with the local board. Staff will engage with mana whenua on a project-by-project basis whereby specific elements align with key considerations identified within the plan.

Auckland Council Sport and Recreation Facilities Investment Fund

40. The plan recognises that whilst the local board plays an integral role in the community sport facilities network, implementation will require a diverse mix of funders through a partnership approach.

41. The Sport and Recreation Facility Investment Fund is a regionally contestable fund that will invest circa $120 million over the next ten years to proactively address sport and recreation infrastructure shortfalls, respond to changing participation preferences, and aim to get more Aucklanders more active, more often.

42. The Manurewa Sport and Active Recreation Facilities Plan is designed to guide advocacy and support to leverage regional (council) or external funding for suitably aligned projects.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. There was minimal impact on direct greenhouse emissions in the process of developing the plan.

44. Community consultation largely consisted of online and phone call methods and where site visits or in-person meetings were necessary these were scheduled on the same day and/or involved ride share.

45. Implementation of the plan will involve annual, targeted investment into priority projects and require the need for detailed analysis (including environmental impact) prior to decision-making and investment from the local board or wider council group.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. The plan aims to provide high-level strategic guidance for mahi across the council group including but not limited to Parks, Sport and Recreation, Community Facilities and Eke Panuku.

47. The project steering group was setup to provide a holistic lens on development of the plan and offered ongoing opportunities to contribute and question throughout the development process.

48. Parks, Sport and Recreation staff will lead the implementation of the plan which will involve collaboration with other departments on an annual basis.

49. The plan contains references to data from across the council group and considers developments broader than sport and active recreation such as transport, housing and major infrastructure projects to provide context.

50. Two projects were identified with significant relationship to Eke Panuku’s Transform Manukau initiative; Netball Manurewa – covered outdoor courts, and Waka Ama Water Access – options analysis in relation to the Puhinui inlet jetty project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. The draft plan was workshopped with the local board 23 June 2022 where feedback was provided verbally during the presentation. There was a secondary window of opportunity for members to feedback on the draft plan in written form following the workshop.

52. Following local board feedback several amendments or additions have been to the draft plan, key changes are outlined below noting this includes feedback from the steering group as well.

Table 3: Key feedback and changes to the draft plan

Topic/item	Change & rationale
Concern population/growth data did not reflect current numbers	Baseline data remains 2018 census as referenced. Current population has been added as well as an acknowledgement growth has exceeded projections. Annual implementation of the plan will take into account population trends and subsequent community need in current-state form.
Water access to Manukau Harbour	Amendments to emphasise breadth and depth of significance of sites and potential scope of works beyond sport and active recreation. Projects will inevitably cross-over multiple area of work and council departments.
Waka ama provision	Further correspondence from Te Pou Herenga Waka Ama has enabled a project to be assessed and added. Waka ama provision should be considered in relation to the broader network including the aspirations of iwi and mana whenua alongside the existing waka ama club. Understanding the needs of structured/organised sport as opposed to casual or event-based cultural activations are also key.
Addition of exercise equipment station	Waimahia Inlet – corner Tonuitanga St and Kaimoana St
Totara Park maintenance of walking tracks	A maintenance point has been included to the Outdoor Exercise Facilities section.

53. A series of additional minor changes including rewording of specific points were made to align with community insights provided by the local board and steering group.

Tauākī whakaaweawe Māori

Māori impact statement

54. Staff presented a project overview at the October 2021 Mana Whenua Forum where iwi in attendance were offered the opportunity for further engagement.

55. Te Ākitai Waiohua played an important role in the development of the plan and shaping specific high-level considerations of significance to mana whenua.

56. When looking to progress development projects it is important lead organisations consider a multitude of considerations provided by mana whenua, including but not limited to:

· environmental impact

· sustainable design, construction, and land management practices

· investigation of efficiencies

· incorporation of climate change mitigation and adaption measures

· inclusion of Māori narrative and place names.

57. It should be noted projects will be of a varied nature and some, or all of the above considerations may not be applicable, however an underlying principle of kaitiakitanga should be applied wherever possible.

58. With a Māori population of over 26,000 (Census 2018), Manurewa is the most populous by local board. It is envisaged this plan applies the appropriate priority weighting on projects that will increase Māori participation in sport and active recreation.

Ngā ritenga ā-pūtea

Financial implications

59. On 17 June 2021 Manurewa Local Board approved the Customer and Community Services work programme 2021/2022 including item 1668; Manurewa Sport and Active Recreation Facilities Plan FY22, with an associated allocation of $25,000 Locally Driven Initiatives operational budget [MR/2021/93].

60. The development of the plan was co-funded with Sport New Zealand matching the initial $25,000 local board investment to raise the total project cost to $50,000.

61. On 16 June 2022 Manurewa Local Board approved the Customer and Community Services Work Programme 2022/2023 including item 3008; Activity Name: Sport and Active Recreation Facilities Plan implementation. This item has $140,000 Locally Driven Initiatives operational budget allocated for 2022/2023 with a further $150,000 indicatively for outer years [MR/2022/79].

62. Implementation of the plan (item 30008) is considered a related but independent work programme item to the development of the plan (item 1668).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. There is minimal risk in the decision to adopt the Manurewa Sport and Active Recreation Facilities Plan however the plan will have public visibility via the Aktive website and is therefore at risk of ongoing misunderstanding as explained below.

Table 4: Key risks and mitigation

Risk

Mitigation

Community sport stakeholders misinterpret the intent of this plan as a funding commitment by Manurewa Local Board or Auckland Council

The following statement has been added prior to the priority project list in order to mitigate the risk of misinterpretation:

IMPORTANT: Project prioritisation should not be interpreted as an indication of financial support on behalf of the Manurewa Local Board or Auckland Council.

Community sport stakeholders may perceive a project to be inaccurately weighted in terms of priority

All projects have been assessed by an independent panel external to Manurewa Local Board and Auckland Council. Priority projects have been assessed using guiding principles derived from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 and supported by a series of components from The New Zealand Sporting Facilities Framework. The assessment criteria and specific weightings are included within the plan.

Ngā koringa ā-muri

Next steps

64. Staff will thank key contributors to the development of the plan including Te Ākitai Waiohua as the mana whenua representative, CLM Community Sport for assisting the consultation phase, and Sport New Zealand as co-funders.

65. Staff will share the final plan with the steering group and key stakeholders within the Manurewa sport and recreation sector.

66. Implementation of the plan will be workshopped with the local board in quarter two before a report is presented in quarter three to approve grant allocations.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Manurewa Sport and Active Recreation Facilities Plan (Under Separate Cover)
b ⇩	Scope - Full facility network	27

Ngā kaihaina

Signatories

Author

Kieran Nevey - Sport & Recreation Lead

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

18 August 2022

Adopt the Manurewa Urban Ngahere Action Plan 2022

File No.: CP2022/11241

Te take mō te pūrongo

Purpose of the report

1. To adopt the Manurewa Urban Ngahere Action Plan 2022.

Whakarāpopototanga matua

Executive summary

2. The regional Te Rautaki Ngahere ā-Tāone o Tāmaki Makaurau/ Auckland’s Urban Forest Strategy responds to changes in ngahere canopy cover and potential climate change impacts. The strategy’s target is to increase tree canopy cover across all local board areas in Tāmaki Makaurau to 30 per cent by 2050.

3. In 2019/2020, the Manurewa Local Board funded an implementation plan to understand the current canopy cover and plan for increasing ngahere cover in the local area. The three stages of the implementation plan are ‘knowing’, ‘growing’ and ‘protecting’.

4. The first part of the ‘knowing’ stage involved analysis of the 2013 and 2016/2018 Light Detecting and Ranging Technology (LiDAR) data for the Manurewa Local Board tree canopy cover.

5. Analysis of urban tree canopy coverages and comparison with the overall extents from 2013 and 2018 was undertaken, alongside population statistics and current growth projections outlined in the Auckland Plan.

6. The report has established that urban tree coverage in the local board area is approximately 13 per cent of the overall land area in 2018. This is a net one per cent increase from 2013. The Urban Ngahere Analysis Report was adopted by the local board on 19 April 2021.

7. The final part of the ‘knowing’ stage has been to develop a 10-year action plan that identifies target areas where trees can be planted to help increase canopy cover in the local board area.

8. This report is seeking adoption of the Manurewa Urban Ngahere Action Plan 2022 (Attachment A).

9. The local board’s adoption of the action plan will set the process and direction for tree planting over the next 10 years and enable planning and preparation for the ‘growing’ phase to commence.

10. It is recommended the action plan is reviewed every three years to align with local board plan development. This will update the board on planting progress enable planning for maintaining existing, provide opportunities for inclusion of new initiatives, and highlighting next steps to further increasing tree canopy cover.

11. If funding is allocated in the local board budget the process is that each year annual planting plans, including site specific analysis, tree selection, soil and environmental condition analysis, will be prepared. The development of the annual planting plan process and delivery of new tree planting will require local board funding.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) adopt the Manurewa Urban Ngahere Year Action Plan 2022 in Attachment A

b) request that Parks, Sports and Recreation staff review the Manurewa Urban Ngahere Action Plan every three years and provide a report updating the local board on progress of delivery of the action plan over a 10-year period

c) request that Parks, Sports and Recreation staff review the Manurewa Urban Ngahere Action Plan implementation work programme annually and provide a report to the local board on the delivery of new tree plantings

d) delegate authority to the General Manager – Parks, Sports and Recreation to make minor changes and amendments to the text and design of the Manurewa Urban Ngahere Action Plan 2022.

Horopaki

Context

12. In 2016 staff studied the extent of urban forest canopy coverage across Tāmaki Makaurau using information captured from an aerial flight using LiDAR survey technology.

13. A detailed tree canopy analysis report was developed by staff from the Research Investigation Monitoring Unit (RIMU) and a regional strategy was developed, which the Governing Body approved in October 2018.

14. The regional strategy’s objective is to increase regional tree canopy cover to 30 per cent, with no local board area having less than 15 per cent canopy cover by 2050.

15. Local boards’ role in reaching this target is to develop local implementation plans to address the canopy loss in their local board area. The local implementation plan has three stages: ‘knowing’, ‘growing’ and ‘protecting’.

16. The ‘knowing’ stage of this planning included analysis of the cover that currently exists across the local board area, and a comparison of net change over a three to five-year period. The percentage canopy cover analysis measures all vegetation on public and private land that is over three metres in height.

17. The Manurewa Urban Ngahere (Forest) Analysis Report was approved by the local board on 19 April 2021 resolution MR/2021/39. It found that the average tree canopy cover across the local board area was 13 per cent based on the findings of the 2013-2016/2018 LiDAR work.

18. The findings from the analysis report have been used to help inform development of the Manurewa Urban Ngahere 10-Year Action Plan, providing guidance on how to direct new tree planting efforts to increase overall tree canopy cover.

19. The action plan will provide longer-term direction over a 10-year period on planting new trees across the local board area with a goal to increase overall tree canopy coverage.

20. Adoption and implementation of the action plan will lead to:

· planting of new specimen trees

· undertaking enrichment planting in local parks

· working with Auckland Transport to increase tree cover in the road corridor

· providing guidance and direction for community groups and council departments undertaking or organising community planting events.

21. Targets and areas to focus planting efforts are outlined in the action plan. Planting trees in these areas will increase canopy cover, establish or enhance ecological corridors for wildlife and provide shade for key areas in parks and reserves.

Tātaritanga me ngā tohutohu

Analysis and advice

22. The action plan has been informed by findings from the canopy analysis report. Findings in the tree canopy analysis report were based on a LiDAR survey that was completed in 2013.

23. A follow up LiDAR survey was carried out in 2016-2018 and comparative analysis of the data findings show a net increase in canopy cover in the local board area between 2013 and 2018. The net increase in overall tree canopy coverage equates to approximately 38 square hectares more tree canopy cover when compared to 2013. The overall net increases in canopy coverage took place across the entire local board area, with the largest gains being measured on publicly owned land.

24. The comparative findings show an overall positive increase in tree cover took place between 2013 and 2018. The largest increases in tree canopy coverages were observed on public land with net increases of two per cent on public parks, and three per cent in the road corridor. These net gains on public land amount to a total increase in tree canopy cover, indicating a positive trajectory of improvement.

25. The development of the ngahere action plan has included site assessment surveying to investigate locations where opportunities exist for planting new specimen trees. The primary areas of assessment were parks with playgrounds and assessing local streets that could provide green corridor connections between local parks and Significant Ecological Areas (SEA).

26. These investigations along with spatial analysis and subject matter expert input, have helped to inform the proposed locations for new planting and set the target for planting that is outlined in the action plan.

27. The target for the local board is to maintain existing and to increase tree canopy cover by two per cent over a 10-year period to achieve 15 per cent tree canopy cover as outlined in the regional strategy.

28. A concerted effort is necessary to increase tree canopy cover on public land and a focus on planting large growing specimen trees will have long term positive effects for local communities. New planting if completed annually will increase overall tree canopy coverages on publicly managed land by 2030 and provide positive benefits to local communities.

29. The adoption of the action plan and its implementation will (over a 30-year period), lead to positive incremental changes that will help work towards achieving above the regional target of 30 per cent tree canopy cover.

30. Reporting on implementation of the 10-year action plan every three years aligns with local board plan development. This will enable the local board to review the target and planting strategy, consider inclusion of new initiatives plan for the next areas of planting and consider the allocation of budgets required.

31. Staff have recommended a realistic target to increase the tree canopy cover by two per cent over a 10-year period to achieve 15 per cent by 3032. Adoption of the plan will help focus effort and direct all planting work towards implementation of the action plan.

32. The plans outline the process to delivering co-ordinated planting programs inclusive of the local board, mana whenua and communities. It is predicted that with small increases in new planting and increases in existing tree canopy year on year; the current 13 per cent cover will be maintained with potential for incremental increase as new annual tree plantings take place over the next 10 years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Implementation of the strategy and the action plan is an example of an integrated approach to help mitigate emissions, build resilience longer term and enable adaptation to the impacts of climate change to meet Auckland Council’s climate goals.

34. The strategy is identified as a key action in Te Tāruke-ā-Tāwhiri - Auckland’s Climate Plan 2020.

35. Increasing the stock of trees and vegetation in Tāmaki Makaurau will increase carbon sequestration and contribute towards reducing net greenhouse gas emissions.

36. Increasing trees and vegetation also provides various natural functions that assist with adaptation to the climate change impacts for humans and other species, such as:

· providing a shading and cooling effect to counter rising temperatures

· slowing and reducing stormwater runoff to assist in managing increased rainfall events

· improve air quality by trapping particulates and filtering vehicle pollutants

· providing additional habitat for indigenous species to occupy, enhancing their resilience to climate change impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. Collaboration across Parks, Sport and Recreation (PSR), Infrastructure and Environmental Services (I&ES) and Community Facilities (CF) has been key to the development of the action plan.

38. Community Facilities has helped inform where the current maintenance and renewal programme for trees can be strengthened to improve the overall diversity and increase the extent of the tree canopy cover.

39. Parks, Sport and Recreation will work with Community Facilities in developing the renewals programme to ensure an ongoing programme of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying or diseased trees are removed.

40. Staff will continue to collaborate and develop a tree planting programme and implementation plan for the delivery of new tree plantings in the 2023 planting season and beyond. This will be funded by budget allocated by the local board, and potentially Climate Action targeted rate funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. The initial draft action plan was workshopped with the local board in April 2021. At the workshop board members were presented the draft ngahere action plan and were asked to provide feedback.

42. The feedback received at the first workshop was incorporated into the final Manurewa Ngahere Action Plan 2022. The final draft was workshopped with the board in March 2022 and final comments have been included in the document as attachment A to this report.

43. Local board members provided details on park locations for planting, and areas that represented their open space network across the Manurewa geographic area. The photos in the final Ngahere Action Plan are all taken within the local board area and aim to reflect the value of the local landscape and how trees play are an integral part.

44. The board requested an additional map to show the potential ecological linkages that could be formed to help with flora and fauna movement across the board area and connection to open spaces areas. The new graphic has been included on pages 38 and 39 of the document (Attachment A).

Tauākī whakaaweawe Māori

Māori impact statement

45. The Urban Ngahere strategy was workshopped with mana whenua during its development in three workshops during 2017 and 2018. Feedback and views discussed at the hui helped to shape the final version of the strategy.

46. The use of native trees for all new tree planting is a strong view of mana whenua, and as such natives are the first choice for planting as outlined in the strategy. Native trees are also identified as the preference for planting in the action plan.

47. New tree plantings will benefit local Māori and the wider community by providing increased opportunities for access to nature and providing shade in the local park network.

48. Mana whenua iwi have recently been updated through council’s engagement forum on the local implementation programme. Further engagement sessions are taking place in 2022 to support tree planting advice and to provide a cultural narrative in the choice of species for local areas.

49. Mana whenua iwi have agreed to continued engagement sessions with council officers from parks and facilities on the wider ngahere implementation programme and will continue to help advise, inform and direct planting efforts.

Ngā ritenga ā-pūtea

Financial implications

50. The adoption of the action plan will conclude the ‘knowing’ stage of the local board’s implementation of the strategy, which is funded by the local board budget.

51. In 2021/2022 the local board did not allocate budget for new tree planting in the Ngahere programme. The adoption of the action plan will help to direct priorities for any future funding and ensure the right trees are planted in the right place.

52. Delivery of the ‘growing’ stage could explore the potential to fund new tree planting projects from various budgets. These include local board budget, the Natural Environment Targeted Rate (NETR), the Mayors Million Trees, and Climate Action Targeted Rate budgets that are allocated by the Governing Body.

53. In 2021/2022 the local board allocated budget to undertake site assessments to develop planting plans to direct new tree planting efforts. A meeting with the board took place in May, to review the detail of the planting plans and seek board support to proceed with planting when funds become available.

54. To ensure the target outlined in the action plan is achieved, it is recommended that the board allocate budget annually through the local board’s Community Facilities annual work programme to increase the numbers of new large grade trees being planted in parks. The amount of funding required will be quantified annually through planting plan development and based on local board priorities to advance new tree plantings in areas of need.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. The trajectory of loss of tree canopy cover across the local board area is expected to continue on private land as the area develops. New tree planting on public land is necessary to help offset these changes over the longer term.

56. Sufficient time is required to plan and prepare for planting. Should the local board not adopt the plan there is a risk that the ‘growing’ stage of the strategy will not be able to start in June 2023.

57. The 10-year action plan outlines a detailed ‘Planting Opportunities List’ to ensure the right tree is planted in the right place. Should the local board not adopt the action plan there is a risk that no new trees will be planted and there are declines in the extent of tree canopy cover on public land.

58. Adoption of the action plan will help mitigate this risk, prioritise funding options when they arise and enable staff to employ best practice tree planting and ongoing maintenance methods.

Ngā koringa ā-muri

Next steps

59. The local board consider all options and opportunities available to fund new tree planting in parks and streets. If the program is funded there are plans to provide an annual update on the ‘growing’ stage to the local board. These reports will be provided by departments that are leading the tree planting and collated by Parks, Sport and Recreation staff to enable high level reporting on total numbers of new trees planted.

60. In 2023, staff will review the Ngahere Action Plan implementation, report to the board on successes and challenges and recommend direction for planting and funding allocation for the following three years.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Manurewa Urban Ngahere Action Plan 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Howell Davies - Senior Advisor - Urban Forest

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

18 August 2022

Manurewa Local Grant Round One 2022/2023 grant allocations

File No.: CP2022/10614

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for Manurewa Local Grant Round One 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Manurewa Local Grant Round One 2022/2023 as provided in Attachment B.

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $191,886 for the 2022/2023 financial year. There is a total of four local grant rounds and two multi-board rounds.

5. For Manurewa Local Board Grant Round One 2022/2023 a total of twenty local grant applications were received, requesting a total amount of $95,605.52.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) agree to fund, part-fund or decline each application in Manurewa Local Grant Round One 2022/2023.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2310-101	Weymouth Residents and Ratepayers Association	Community	Towards publication costs of the Weymouth News. From October 2022 to January 2023	$4,000.00	Eligible
LG2310-103	Blue Light Ventures Inc	Community	Towards Rainbow's End Fundays for Manurewa youth in September 2022	$5,044.00	Eligible
LG2310-105	Auckland Basketball Services Limited	Sport and recreation	Towards coaching, wages and affiliation in Manurewa from 1 September 2022 to 1 June 2023	$5,000.00	Eligible
LG2310-107	Auckland Seniors Support and Caring Group Incorporated	Arts and culture	Towards venue hire and tutor fees at Wattle Downs from 1 September 2022 to 31 January 2023	$1,000.00	Eligible
LG2310-108	Manurewa Business Association Incorporated	Community	Towards Manurewa alley mural beautification, alley between Unichem Manurewa and Harcourts Manurewa on Great South Road in September 2022	$11,500.00	Eligible
LG2310-109	Youthline Auckland Charitable Trust	Community	Towards Triage support for Youthline volunteer counsellors at St Georges Street, Papatoetoe, from 1 September 2022 to 31 March 2023	$5,000.00	Eligible
LG2310-112	IMAgEN8 Limited	Environment	Towards workshop educator fees at nature reserves and parks in the Manurewa local area from 3 October 2022 to 15 December 2023	$3,500.00	Eligible
LG2310-114	Andrew Jones	Arts and culture	Towards running workshops and advertising the classes at Manurewa (Manu Tukutuku) from 1 October 2022 to 31 October 2022	$1,200.00	Eligible
LG2310-116	SoulStep Display Marching	Sport and recreation	Towards Van Hire at Wellington for the North Island Marching Display Day from 13 October 2022 to 16 October 2022	$555.00	Eligible
LG2310-117	The Helping Paws Charitable Trust	Environment	Towards kitten food and kitty litter at Manurewa from 1 September 2022 to 31 August 2023	$1,500.00	Eligible
LG2310-118	Communities Against Alcohol Harm Incorporated	Community	Towards supervision and production of report at Manurewa from 1 September 2022 to 31 October 2022	$8,700.00	Eligible
LG2310-120	Weymouth Playcentre	Community	Towards the purchase of resources (games, science and sensory) at 516 Weymouth Road from 19 September 2022 to 23 September 2022	$1,284.69	Eligible
LG2310-121	Royal New Zealand Plunket Trust	Community	Towards purchase of car seats and booster seats at Poutokomanawa Family Centre from 1 September 2022 to 31 August 2023	$5,000.00	Eligible
LG2310-123	Te Whakaora Tangata	Community	Towards wages, catering, decor for graduation, technician and graduation venue hire at Weymouth, Manurewa from 1 September 2022 to 30 November 2022	$10,000.00	Eligible
LG2310-126	Mountains to Sea Conservation Trust - EMR	Community	Towards Manurewa Kayak Day, Rangatahi Wānanga and the Mountains to Sea Programme at Manurewa Schools 1 September 2022 to 30 April 2023	$16,049.60	Eligible
LG2310-128	Manurewa Croquet Club Inc.	Sport and recreation	Towards the lawn mowing cost at Manurewa Croquet Club grounds and Parks from 1 October 2022 to 31 December 2022	$2,932.25	Eligible
LG2310-129	Auckland Southern District Chinese Association Incorporated	Community	Towards website maintenance, Māori language learning, visiting nursing homes at St. Luke's Church, Manurewa and the Botanical Gardens Library Square from 1 September 2022 to 28 February 2023	$2,910.00	Eligible
LG2310-131	All Seasons Community Sports Trust	Sport and recreation	Towards purchase of 60 plastic magnum chairs from 1 September 2022 to 1 January 2023	$2,870.00	Eligible
LG2310-132	2021 Softball Limited	Sport and recreation	Towards softball kits bags and bus transportation at Rosedale Park from 26 November 2022 to 4 December 2022	$2,999.98	Eligible
LG2310-133	Counties Manukau Touch	Sport and recreation	Towards venue hire at Gallaher Park and Mountfort Park from 1 September 2022 to 28 January 2023	$4,560.00	Eligible
Total				$95,605.52

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. The Manurewa Local Board set a total community grants budget of $191,886 for the 2022/2023 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed.

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants about why they have been declined to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The Manurewa Local Board set a total community grants budget of $191,886 for the 2022/2023 financial year. There is a total of four local grant rounds and two multi-board rounds.

20. For Manurewa Local Board Grant Round One 2022/2023 a total of twenty local grant applications were received, requesting a total amount of $95,605.52.

21. This report has been written in consultation with the appropriate financial advisors.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Manurewa Local Board allocating funding for local grants Round One, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa 2022/2023 grants programme	43
b ⇨	Manurewa Local Grants Round One 2022/2023 Application Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Asha Malhotra - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

18 August 2022

Local Government Electoral Legislation Bill

File No.: CP2022/11728

Te take mō te pūrongo

Purpose of the report

1. To provide feedback to the Governing Body for when it considers an Auckland Council submission on the Local Government Electoral Legislation Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Bill is an omnibus bill in that it amends several statutes. It:

· removes the restriction of 20 councillors on the Governing Body

· provides a revised process for establishing Māori wards

· allows minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries

· provides a dedicated process for the reorganisation of local boards

· provides more flexibility for lodging candidate nominations (e.g., electronic nominations)

· provides more detail around resolving ties and conducting recounts

3. The provisions that relate to Auckland Council are in response to submissions the council has made previously. Staff recommend general support for the provisions relating to the number of councillors on the Governing Body, the alignment of boundaries and a separate process for the reorganisation of local boards (as in the proposed Schedule 3A).

4. The process for establishing Māori wards arises out of feedback from consultation on a discussion document. The proposed provisions generally align with the feedback provided by Auckland Council on the discussion document. Some local boards at that time raised the issue of Māori representation on local boards. That has not been addressed in the proposed provisions.

5. Staff recommend support for the provisions relating to candidate nominations, tied votes and recounts.

6. The Bill is attached as Attachment A. There is an explanatory note at the front of the Bill. There is additional information, including Cabinet papers and submissions on the previous discussion document, on the Department of Internal Affairs website: https://www.dia.govt.nz/maori-wards

7. Attachment B contains a comparison of proposed provisions for the reorganisation of local boards in Schedule 3A with the current provisions in Schedule 3.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) consider its feedback on the Local Government Electoral Legislation Bill.

Horopaki

Context

8. The Bill was introduced on 26 July 2022. It has had its first reading and has been referred to the Governance and Administration Committee. Submissions to the committee close on 14 September 2022.

9. The Bill is an omnibus bill and amends three statutes.

10. It amends the Local Government (Auckland Council) Act 2009 to remove the set number of councillors on the governing body for Auckland Council. Like every other council, the number of councillors on the governing body will be able to be reviewed to be between 5 and 29 total councillors. Auckland Council has been requesting this since 2015.

11. It amends the Local Electoral Act 2001 to:

a) provide a revised process for establishing Māori wards

b) allow minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries, to be included in the council’s proposal when it conducts its review of representation arrangements

c) provide more flexibility for lodging candidate nominations (eg electronic nominations)

d) provide more detail around resolving ties and conducting recounts.

12. It amends the Local Government Act 2002 to include a new Schedule 3A. The current schedule 3 deals with the reorganisation of councils (establishment, abolishment, amalgamation) and any reorganisation of local boards would currently have to be conducted under those provisions. The proposed schedule 3A provides a process specifically for unitary authorities which have local boards.

13. The Governing Body will consider a submission from Auckland Council at its meeting on 25 August 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Government Auckland Council Act 2009

14. The amendment to the Local Government Auckland Council Act 2009 to remove the restriction on the number of councillors on the governing body has been requested previously by the council. It will allow the council to review the total number of members when it conducts a representation review for the 2025 elections.

15. Every other council in New Zealand is able to review the number of councillors between a minimum of 5 and maximum of 29. In reviewing the number of councillors, Auckland Council will be able to consider Auckland’s growing population. It will also take into account that the number of members elected from Māori wards is proportional to the total number of councillors.

16. Staff propose that the Auckland Council supports this provision in line with its previous submissions.

Local Electoral Act 2001 – Māori wards

17. The proposed process for establishing Māori wards has two-steps:

a) A council decides whether it should have Māori representation

b) If a council resolves to have Māori representation, then it must provide for Māori wards when it conducts its representation review.

18. The Bill requires a council to consider Māori representation at the following times:

a) If the council did not have Māori wards for the previous two elections, it must consider Māori representation for the next election

b) If the council did have Māori wards for the previous two elections, then it may consider Māori representation for the next election.

19. Before a council decides whether to have Māori representation it must engage with Māori and other communities of interest and take their views into account.

20. The decision on whether to have Māori representation must be made by 20 December two years prior to an election. The review of representation arrangements takes place in the year prior to an election year, following the decision on Māori representation.

21. Auckland Council’s submission on the discussion document that preceded the bill reflected the position of the Governing Body that Māori representation in local government should be modelled on Māori representation in Parliament. The Parliamentary Māori electorate provisions are contained in legislation – the Electoral Act 1993. Any legislation, before it is made, must provide for public consultation through a select committee. Once enacted, legislation remains in place until Parliament chooses to review it.

22. The proposed process requires councils to consider Māori representation if they do not already have it, including engagement with Māori and the community. There is no requirement on councils to resolve to have Māori representation. However, if a council has Māori representation then it is not required to reconsider Māori representation though it may if it chooses. Staff consider that the proposed process is in line with the previous position of the Governing Body and recommend support for the process.

23. Staff propose that Auckland Council supports these provisions.

24. Some local boards, in their feedback on the previous discussion document, advocated for Māori representation on local boards (the local board equivalent to a Māori ward would be a Māori subdivision). The Bill does not address this. Although possibly out of scope of the current proposals, local boards who feel strongly about Māori representation on local boards might consider advocating for this.

Local Electoral Act 2001 – minor changes to local board boundaries as part of a representation review

25. When a council establishes wards one of the principles it must observe is fair representation. This principle requires that each councillor represents the same number of people as the average across the whole of Auckland, within a 10 per cent margin. The Local Government Commission may approve exceptions to this requirement based on maintaining communities of interest. However, when ward boundaries have to change to meet the fair representation requirement, they get out of alignment with local board boundaries.

26. The Governing Body, at its meeting on 30 July 2015, aware of the potential for such misalignments to occur, resolved to:

“seek legislative change that provides the Local Government Commission the power to determine a change to a local board boundary where the key purpose is to achieve alignment with a ward boundary that is changed as a result of a review of representation; provided that either the change is minor or, if not minor, the change:

(i) ensures effective representation of communities of interest within both the local board area and the ward, and

(ii) is supported by the affected local boards, and

(iii) was publicly notified as part of the representation review.”

(GB/2015/1)

27. The advice received back at the time was that the Minister declined to take this forward. The Bill picks this issue up again but in a slightly different way.

28. Presently the boundaries of local boards can only be altered through a reorganisation process. This is a resource intensive process which means it is unlikely to be used to make minor changes to local board boundaries.

29. The Bill provides that a unitary authority, when it proposes its representation arrangements, is able to include proposals for adjusted local board boundaries in order to maintain alignment with ward boundaries where these are minor. The extent of permissible adjustment will be defined in regulations in terms of the maximum population transfer permitted. Staff expect this quantity to be low.

30. Such changes would need to result in boundaries that enable democratic local decision making by, and on behalf of, communities of interest throughout the district and enable equitable provision to be made for the current and future well-being of all communities of interest within the affected area. They would also, so far as practical, coincide with ward boundaries.

31. Staff consider that this provision will most likely be rarely used but support its inclusion as an option available to the council when it conducts its review of representation arrangements. The provisions in the Bill mean that any proposal to change local board boundaries will be included in the council’s initial proposal. The Governing Body has, in the past, consulted with local boards on any matters it includes in the council’s initial proposal that affect local boards. Following public notification of the initial proposal, the public and local boards can make submissions and the Governing Body then decides the council’s final proposal which is publicly notified for objections and appeals. The Local Government Commission determines any objections and appeals. There is therefore ample opportunity for consideration of a proposal to change local board boundaries to align with ward boundaries, with local boards and the public able to make their views known.

32. There are operational costs associated with changes to local board boundaries and these would need to be considered as part of any change to local board boundaries. For example, records on council’s property database include a local board field. A change to a local board’s boundaries would require changes to affected property records.

33. Staff propose that the Auckland Council supports these provisions.

Local Electoral Act 2001 – ties and recounts

34. The Bill provides that rather than resolving a tie by lot, a judicial recount is held. A council cannot be sworn in until recounts are resolved, but an urgent meeting may be held if necessary.

35. Staff propose that the Auckland Council supports this provision.

Local Electoral Act 2001 – candidate nominations

36. The Bill provides for candidates to submit nominations in a manner approved by the Electoral Officer (such as electronically).

37. Staff propose that the Auckland Council supports this provision.

Local Government Act 2002 – Schedule 3A - Establishment or reorganisation of local board areas in unitary authority districts

38. Currently any reorganisation of local boards would have to be carried out under the provisions relating to reorganisation of local authorities (Schedule 3 of the Local Government Act 2022). Because of this, these provisions are cumbersome when used solely to address local board numbers and boundaries within a single unitary authority. For example, they provide for dealing with assets and for transition committees, which are not relevant to local board reorganisation.

39. The Bill proposes a new Schedule 3A as a replacement for Schedule 3 when being used to addressing local board numbers and boundaries within a single unitary authority. It retains the two alternative processes for determining a reorganisation plan, but removes unnecessary requirements:

a) The Local Government Commission conducts an investigation, on receipt of a re-organisation initiative or a request for an investigation, and, as a result, adopts a re-organisation plan

b) A unitary authority adopts a re-organisation plan which the Local Government Commission must approve if the requirements in the Bill are met.

40. Attachment B contains a table comparing the current process under Schedule 3 with the proposed process under Schedule 3A. This shows the process the council would use for a reorganisation of local boards without a legislation change compared to the process with the legislation change.

41. The following describes the key elements of the process in Schedule 3A.

First process

42. Under the first process, a unitary authority or group of 10 per cent or more of electors (of the affected area), or the Minister, may submit a reorganisation initiative or request for an investigation. Before making a decision on whether to investigate the Commission must consult the unitary authority and any affected local board. If the Commission decide to investigate, it must adopt a process. The process must include consultation.

43. The Commission must take into account how best to achieve all of the following objectives:

a) enabling democratic decision making by, and on behalf of, communities within the local board area

b) better enabling the purpose of local government to be given effect to within the local board area

c) efficiencies and cost savings

d) assurance that a local board has the resources necessary to enable it to effectively perform or exercise its responsibilities, duties, and powers in respect of any local board area established or change

e) effective responses to the opportunities, needs, and circumstances of the affected areas

f) better alignment of local board areas with communities of interest

g) enhanced effectiveness of decision making for non-regulatory activities of a unitary authority

h) enhanced ability of local government to meet the changing needs of communities for governance and services into the future

i) effective provision for any co-governance and co-management arrangements that are established by legislation (including Treaty of Waitangi claim settlement legislation) and that are between local authorities and iwi or Māori organisations.

44. The Commission may then adopt a reorganisation plan. In deciding whether to adopt a reorganisation plan the Commission must have regard for:

a) the scale of the potential benefits of the proposed changes in terms of the objectives set out in the previous paragraph and the likelihood of those benefits being realised

b) the financial, disruption, and opportunity costs of implementing the proposed changes at the proposed time

c) the risks and consequences of not implementing the proposed changes at the proposed time

d) existing communities of interest and the extent to which the proposed changes will maintain linkages between communities (including iwi and hapū) and sites and resources of significance to them

e) the degree and distribution of demonstrable public support for the proposed changes within communities in the affected area

f) the degree and distribution of any public opposition to the proposed changes within communities in the affected area.

45. A reorganisation plan specifies:

a) the name of the district of the unitary authority

b) the number and names of local board areas within the district

c) the boundaries of—

(i) each local board area

(ii) electoral subdivisions, if any, of each local board area

d) the number of elected members of the local board for each local board area and, if a local board area is subdivided for electoral purposes, the number of members to be elected by the electors of each subdivision

e) whether each local board may include members appointed by the governing body of the unitary authority

f) for each local board, whether the chairperson of the local board is to be—

(i) elected by the members of the local board from among themselves using one of the systems of voting set out in the Local Government Act 2002; or

(ii) directly elected to that office by the electors of the local board area.

46. The provision in e) is relevant to local boards established under the Local Government Act 2002 and does not apply to Auckland Council local boards (Auckland Council local boards are established under the Local Government (Auckland Council) Act 2009). It allows a unitary authority to appoint ward councillors to local boards.

47. The provision in f) is also relevant to local boards established under the Local Government Act 2002 and not Auckland Council local boards.

Second process

48. The second process is termed a unitary authority-led reorganisation application. A unitary authority may adopt a reorganisation plan as if it were the Commission and then submit it to the Commission for approval.

49. Before submitting a unitary authority-led reorganisation application, the unitary authority must consider any views and preferences expressed by any local boards that would be affected by the reorganisation plan.

50. The reorganisation plan must be accompanied by—

a) a statement that

· explains how the plan will achieve the objectives (as set out above for an investigation by the Commission)

· provides a balanced assessment of the reorganisation plan and outlines the advantages and disadvantages of the plan.

b) a report from the affected unitary authority, adopted by that unitary authority, that records—

(i) unconditional support for the plan from the governing body of the unitary authority

(ii) any views and preferences expressed by any local boards that would be affected by the reorganisation plan

(iii) the public consultation undertaken by the unitary authority

(iv) the themes and outcomes of that consultation.

51. The Local Government Commission must not approve the reorganisation plan if:

a) the reorganisation plan is not accompanied by the required documentation; or

b) the Commission considers, on reasonable grounds, that—

(i) the provisions for adopting reorganisation plans, their notification and content, were not complied with; or

(ii) the unitary authority has not complied with the requirement to consider the views of affected local boards; or

(iii) the plan does not have the support of affected communities.

Submission

52. Staff consider the council should support a streamlined process defined for the reorganisation of local boards within a single unitary authority. The proposed process maintains the essence of the current process but provides a process that is more fit for purpose for local boards and requires a unitary authority to consider the views and preferences of affected local boards.

53. There has been longstanding provision for reorganising community boards as part of the review of representation arrangements conducted by a territorial authority. Community boards may be established and disestablished as a part of such a representation review. An option might be to deal with the reorganisation of local boards through a representation review similarly to community boards. Staff consider that this would not be appropriate. Local boards are a part of the shared decision-making governance of Auckland Council and not just a means of increasing representation at the community level. It is more appropriate for the reorganisation of local boards to be dealt with as if they were local authorities rather than as if they were community boards but the processes for reorganisation should be simpler than those for local authorities – as being proposed in Schedule 3A.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. The proposals being considered in this report are neutral in terms of impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The outcome of a change in representation arrangements or the organisation of local boards would have implications for the group. However, the proposed legislative change is about the process for deciding the outcomes and not about the outcomes themselves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The provisions relating to the alignment of local board and ward boundaries and the provisions for the reorganisation of local boards are of major significance to local boards. Local boards will be supported by local board staff with feedback or drafting their own submissions for attachment to the Auckland Council submission approved by the Governing Body.

57. The provisions relating to Māori wards are of significance to those local boards who consider there needs to be Māori representation on local boards (Māori subdivisions).

Tauākī whakaaweawe Māori

Māori impact statement

58. Staff are currently engaging with mana whenua and mataawaka on Māori representation. The models being considered are the ‘Parliamentary’ model (which the current legislation provides), the ‘Royal Commission’ model (which provides for an appointed mana whenua councillor as well as two elected members) and other less-developed models.

59. The current position of the Governing Body is to support the Parliamentary model but the Independent Māori Statutory Board has asked the Governing Body to also consider the Royal Commission model. The incoming Governing Body will reconsider its position based on feedback from the engagement in December 2022.

Ngā ritenga ā-pūtea

Financial implications

60. There are no financial implications surrounding the decisions to make a submission.

61. The proposed legislative provisions may or may not have financial implications. Engaging with the community on establishing Māori wards will have a cost. Increasing the number of councillors will have costs associated with councillor support and corporate property and technology assets. The reorganisation of local boards will have an associated cost.

62. Increasing the number of councillors is likely to have an impact on the remuneration of councillors under current Remuneration Authority determination framework.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. With all submissions to Parliament the time frame is constrained and there is a risk that local boards and the Governing Body do not have sufficient time to consider all the ramifications. Usually this risk is mitigated in the sense that all other councils, Local Government New Zealand and Taituarā also make submissions – any aspect that is missed by one may be picked by another. However most other councils will not be interested in the provisions that apply only to Auckland or that apply only to unitary authorities. The mitigation here is that there has been good communication between the Department of Internal Affairs and Auckland Council at staff level.

Ngā koringa ā-muri

Next steps

64. Staff will be reporting the Bill to the Governing Body on 25 August 2022 and seeking approval for a submission to the Select Committee.

65. Boards who wish their feedback to be reported to the Governing Body should provide it by Monday 22 August 2022. Staff will recommend that the Governing Body delegates further consideration of local board feedback to the mayor and deputy mayor following the Governing Body meeting, then those boards who cannot meet the 22 August 2022 deadline have until Friday 26 August 2022.

66. The deadline for submissions to the select committee is 14 September 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Local Government Electoral Legislation Bill (Under Separate Cover)
b ⇩	Comparison of current Schedule 3 and proposed Schedule 3A	61

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Carol Hayward - Team Leader Operations and Policy

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

18 August 2022

Local board feedback on the proposed Auckland Climate Grant programme 2022/2023

File No.: CP2022/12027

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the proposed new Auckland Climate Grant, including grant programme scope and criteria, priority action focus areas and timing of funding rounds.

Whakarāpopototanga matua

Executive summary

2. Budget for a climate grant programme was allocated through the 10-year Budget 2021-2031.

3. In 2021/2022 these additional funds were distributed through the existing Regional Environment and Natural Heritage grant while staff worked to establish a new grant scheme.

4. Staff have now developed a proposal for a new Auckland Climate Grant. This has been developed with feedback from mana whenua and community group stakeholders.

5. In 2022/2023 the Auckland Climate Grants programme has a budget of $400,000.

6. The purpose of the grant scheme is to support projects that will:

· reduce greenhouse gas emissions through community-based action

· build community resilience to climate change impacts

· support Māori-led responses to climate change.

7. Key priority areas for funding for the grant in 2022/2023 have been identified, based on the priorities in Te Tāruke-ā-Tāwhiri and an analysis of other available grants. They are:

· Transport: Projects that support a low carbon and safe transport system.

· Built environment and Energy: Projects that support a built environment and energy system that provides for a low carbon, climate disaster resilient Auckland.

· Food: Projects that support a low carbon, resilient, local food system and enable Aucklanders to make sustainable and healthy food choices.

· Māori-led projects: Projects that build Māori capacity to respond to climate impacts and support mana whenua and mātāwaka to reduce emissions and build community resilience.

8. All local board feedback received by 26 August 2022 on the proposed Auckland Climate Grant will inform the recommendation to the Environment and Climate Change Committee.

9. The proposed Auckland Climate Grant will be presented to the Environment and Climate Change Committee for approval on 8 September 2022.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) provide feedback on the proposed Auckland Climate Grant.

Horopaki

Context

New funding for a climate grant scheme

10. Budget for a climate grant programme was allocated through the 10-year Recovery Budget 2021-2031. The grant was intended to provide increased investment to support local community-based climate projects that would:

· reduce emissions

· increase community resilience to climate impacts

· generate more community-based climate action projects, reaching at least 20,000 Aucklanders over 10 years.

11. Previously support for regional sustainable living projects has been allocated through the Regional Environment and Natural Heritage (RENH) grant programme.

12. In 2020/2021 staff distributed the increased funding for community climate projects through the RENH. This allowed funds to be allocated rapidly to the community by December 2021, after the adoption of the Recovery Budget in July 2021.

13. While funds were being allocated in this fashion, staff carried out a review of the current processes used to distribute climate and sustainability grants through the RENH along with the other priorities it covers such as conservation, water quality and kaitiakitanga.

14. The review showed that there are various disadvantages to continuing to use the existing Regional Environmental and Natural Heritage Grant to distribute climate and sustainability projects. These include that the:

· the existing process covers many priorities with less clear guidance about what type of climate projects to fund than might be expected from a stand-alone climate grant

· assessment processes are more complex and time consuming for staff due to the wide range of priorities – they require various moderation and review workshops to ensure that grants are being compared fairly across the range of priority areas.

15. Staff determined that creating a stand-alone climate grant would provide a better experience for applicants and simplify and improve the grant assessment process.

Stocktake of existing grants and analysis of allocations

16. To develop a new climate grant, staff carried out a review of other grants that are available to fund projects which have climate outcomes. Grants identified include the:

· RENH – provides funding for conservation projects

· Community Coordination and Facilitation grant – supports capacity building for conservation groups

· Waste Minimisation and Innovation Fund

· Love Food Hate Waste

· Auckland Transport Community Bike Fund

· Ngā Tiriti Ngangahau - The Vibrant Streets Programme

· local board grants to projects with climate outcomes.

17. Grants external to Auckland Council, such as those offered through Foundation North were also considered. This process aimed to avoid the grant ‘duplicating’ or ‘replacing’ other potential sources of funding for community groups.

18. Staff also analysed allocations from regional and local grants to over 200 projects with climate outcomes over the last five years. This review yielded insights into which areas the community are already active and working in (and seeking funding in). It also identified that some Aucklanders are being under-served by our current grants processes.

19. The proposed new climate grant aims to expand areas of community enthusiasm for climate action and to make the grant process more accessible to some under-served groups (including Māori, Pacific people, other diverse ethnic groups and youth-led organisations).

20. Three online workshops were also held to get feedback from community group stakeholders and previous grant applicants in May 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

21. An outline of the proposed grant purpose, priorities, criteria, activities that are in scope and exclusions are provided below for local board members to review.

Proposed grant purpose

22. For the 2022/2023 pilot year the Auckland Climate Grant programme has a proposed purpose of supporting projects that:

· reduce greenhouse gas emissions through community-based action

· build community resilience to climate change impacts

· support Māori-led responses to climate change.

23. The Auckland Climate Grant programme will support community projects focused on providing resources, education, and opportunities that result in more Aucklanders engaging with climate change issues. It will support Aucklanders to make behaviour changes in areas with the greatest greenhouse gas emissions reduction potential.

24. Projects that support reductions in greenhouse gas emission will be the focus for the 2022/2023 funding allocations with a target allocation of 70 per cent of grants. This allocation target will be reviewed annually. This 70 per cent may also include projects that are Māori-led (the purpose statements are not exclusive).

25. The Auckland Climate Grant programme will also support projects that build community resilience to respond to the impacts of climate change. Projects should focus on giving Aucklanders a voice in proactive community resilience planning and climate adaptation, particularly communities who will be the most vulnerable to climate impacts and have traditionally been under-served by the council.

26. By building stronger connections between neighbours and within neighbourhoods, at key community sites, and with community-based organisations, projects can create resilience against climate-related stresses with a focus on food and energy.

27. The Auckland Climate grant programme will also aim to support projects that enable mana whenua and mātāwaka to respond to climate change. The allocation of funding will recognise the partnership between the council and Māori-led organisations – particularly mana whenua in the council’s role as a partner under Te Tiriti o Waitangi.

Scope and criteria

28. Projects supported through the Auckland Climate Grant programme should meet one or more of the following criteria:

· result in new or expanded climate action activity, either by implementing new initiatives, or by significantly expanding the scope or coverage of existing activities

· support mana whenua and mātāwaka to reduce carbon emissions and build community resilience to climate related impacts

· provide support and resources to Māori organisations and community groups to build organisational capacity and capability, develop strategic plans and develop sustainable funding models, increasing the total funding or support secured for climate projects in Auckland

· increase participation in climate action activity in high emission communities (generally, higher income communities) targeting the highest emitting behaviours

· increase participation in activities that build community resilience in under-served communities who most need our support to respond to climate impacts

· support Aucklanders of different ages, abilities and ethnicities to take climate action.

Climate action priority areas

29. Projects supported through the climate grant may address a wide range of the priorities included in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan including built environment, energy, transport, communities and coast, food, and Te Puawaitanga ō te Tātai.

30. For the 2022/2023 pilot year priority will be given to applications under the transport, energy and food themes and to Māori-led projects. This will include:

· Transport: Projects that support a low carbon, safe transport system that delivers social, economic and health benefits for all.

· Food: Projects that support a low carbon, resilient, local food system that provides all Aucklanders with access to fresh, sustainable, affordable and healthy food and projects that support Aucklanders to make sustainable dietary choices.

· Energy: Projects that support a built environment and energy system that provides for a low carbon, climate disaster resilient Auckland.

· Māori-led projects: Projects building Māori capacity to respond to climate change and supporting mana whenua and mātāwaka to reduce emissions and build community resilience.

31. Some projects that support other priorities in the plan may also be funded. These include:

· Built environment: Projects that support a low carbon and resilient built environment.

· Communities: Projects that support communities to increase awareness of climate change and to prepare for changes in our climate and coastline and projects that support Aucklanders to understand their carbon footprints and changes they can made to reduce these.

32. Applicants will be directed for future guidance on what types of activities to support through these priorities to Auckland Council’s Live Lightly website, which provides advice and information for individuals and community groups on climate change: https://livelightly.nz/

33. Priority areas will be updated on an annual basis.

Exclusions

34. General grant programme exclusions outlined in the Community Grants policy will apply to the Auckland Climate Grants. In addition, specific exclusions for the Auckland Climate Grants programme are:

· climate action projects focused on the natural environment, industry and the economy are out of scope for the Auckland Climate Grant programme – this will avoid duplication with other funds such as the RENH and Climate Connect, the new climate innovation hub being developed by Tātaki Auckland Unlimited

· projects with a focus on the circular economy, food waste, composting, upcycling, recycling, repair and reuse should apply through the Waste Minimisation and Innovation Fund

· activities whose primary purpose is the private gain or advancing of private business interests without a significant public good component

· purchase of vehicles and any related ongoing maintenance, repair, overhead costs or road user charges

· conference fees and costs

· funding for existing roles or organisational costs

· subscription services where these are ongoing and not associated with a specific event or outcome

· replication of council services

· websites and electronic platforms.

Applicants

35. The grant will be open to community groups, neighbourhoods, mana whenua and mātāwaka applicants, social enterprises, businesses, business improvement districts and education providers (early childhood centres, schools, kura and tertiary institutions).

36. Staff propose to hold several response grants rounds which are intended to make the application process quicker, simpler and easier for community groups and increase the volume of successful applications from under-served groups.

Types of grants available

37. Grants from $1,000 up to $50,000 will be offered, with both response grants and strategic grants available as shown in Table 1 below.

Response grants ($1,000 - $15,000)

38. These grants seek to grow community participation in climate action, and amplify existing community action, particularly among under-served communities such as youth, Pacific peoples and Māori-led groups.

39. Applications will be encouraged from groups that have not previously engaged with climate action activity or are rapidly building capacity in this area.

40. Staff propose that for these smaller grants, allocation decisions will be made by the General Manager of Environmental Services.

Strategic grants ($15,000 – $50,000)

41. These grants seek to support programmes and activities aligning with the Auckland Climate Grant purpose, scope and priority actions. Strategic grants will be expected to have more significant impacts than response grants. They could potentially be used to either expand best practise projects or develop innovative new responses to the climate challenge.

42. Staff propose that allocation decisions for strategic grants could be made by the Environment and Climate Change Committee (or equivalent committee) in future years.

43. In 2022, because of the timing of the proposed grant adoption decision in early September, staff propose that decision-making for the strategic grant be delegated to the General Manager Environmental Services for this year. This will provide continuity of funding for community groups by December 2022.

44. If grants are approved by a committee of council, it will not be possible for them to be allocated to community groups until May 2023 due to the timing of the election and the Christmas and New Year holidays.

Table 1. Timing of grants rounds

Open

Close

Decision date

Response grants

September 2022

February 2023

April 2023

October 2022

March 2023

May 2023

November 2022

April 2023

June 2023

Strategic grants

September 2022

October 2022

December 2022

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. The Auckland Climate Grant will support projects that lead to community climate change action to reduce carbon emissions and increase community resilience to climate impacts. The provision of grants through the Auckland Climate Grant programme contributes towards Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan action area C4: Remove barriers and support community initiatives that reduce emissions and build resilience in a fair way.

46. Individual projects supported through the Auckland Climate Grant programme may respond to a range of action areas within Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan including:

· Action area T3: Increase access to bicycles, micro-mobility devices and the safe, connected and dedicated infrastructure that supports their use.

· Action area C1: Work together to strengthen the resilience of our communities, people and places.

· Action area F4: Increase supply and demand for local, seasonal and low carbon food.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. The Auckland Climate Grants may potentially impact work within the Waste Solutions and Customer and Community Services departments, and the existing support provided to community-led food initiatives. Input from the Waste Solutions department and Regional Service Planning, Investment and Partnerships team within Customer and Community Services was sought during the development of the Auckland Climate Grant and their views on relevant applications will be sought during the delivery of the 2022/2023 pilot grant rounds.

48. The Auckland Climate Grants support of community-led transport initiatives may have an impact on Auckland Transport. Input from Auckland Transport was sought during the Auckland Climate Grant development and their views on relevant applications will be sought during the delivery of the 2022/2023 pilot grant rounds.

49. Input into the Auckland Climate Grant was sought from Tātaki Auckland Unlimited. These grants will not overlap with support provided through Climate Connect and there is no impact on Tātaki Auckland Unlimited.

50. The Environment Climate Committee decision is not a strategy, bylaw, policy or plan so the local board’s feedback can be made under delegated authority if needed (Local Government Act 2022, sch7 clause 36D (1) (a)).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Equitable geographical distribution of grant allocations across different local board areas will be considered alongside other factors when setting funding recommendations for the Auckland Climate Grants.

52. Information on funding allocation and successful applicants will be provided to all relevant local boards following the approval of grant recommendations by the General Manager Environmental Services or Environment and Climate Change Committee.

53. Local boards have the ability to operate their own local grants programmes and may choose to fund local climate action projects and activities, some of which may complement the grants provided at a regional level, or vice versa.

54. Local board views are being sought on the proposal to establish the Auckland Climate Grant programme. Local board feedback will inform the recommendation to the Environment and Climate Change Committee on 8 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

55. Staff presented to the Infrastructure and Environmental Services Mana Whenua Hui seeking feedback from mana whenua kaitiaki representatives on aspects of the grant development.

56. Key feedback points included the need for the grant process to be easy and accessible to mana whenua organisations and for the grants to build capacity of mana whenua to respond to climate change.

57. From December 2021 to March 2022, Māori specialists in the Community Climate Action team also met with each of the 19 iwi to seek their feedback on climate priorities that they would like to see advanced through the sustainable and resilient marae project. Feedback from mana whenua through this process has informed the priorities identified in the grant scheme, particularly in relation to Māori-led climate action.

Ngā ritenga ā-pūtea

Financial implications

58. Budget for the Auckland Climate Grants was allocated through the 10-year Recovery Budget 2021-2031. For 2022/2023 financial year there is $300,000 available for allocation.

59. As climate projects had historically been supported through the Regional Environment and Natural Heritage (RENH) grant programme, $100,000 from the RENH grant budget will be used to support grant allocations through the Auckland Climate grant.

60. Grant allocations through the Auckland Climate grant response and strategic grant rounds will be managed within the $400,000 total grant budget. The majority of funds will be allocated through the strategic grants round.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. A risk assessment has only identified two low level risks associated with the adoption of the Auckland Climate Grant programme. These are listed below along with the mitigations:

· Low reputational risk – applicants may query the grant scope, priorities and decision making and feel these are inconsistent or unfair. This risk is mitigated through the grant development process seeking community input and the transparent evaluation and assessment process applied to guide decision making.

· Low financial risk – insufficient applications of sufficiently high quality will be received to fully allocate available funds. This risk is mitigated through grant programme promotion and applicant support. Support with the application process will be available from Auckland Council staff and community contractors involved with delivery of other areas of the Community Climate Action Team local and regional work programme.

62. Once grant allocation decisions are made, staff will maintain regular contact with grant recipients during project implementation to follow up on progress and make sure any risks of individual projects are properly addressed.

Ngā koringa ā-muri

Next steps

63. All local board feedback received by 26 August 2022 on the proposed Auckland Climate Grant will be considered before an updated version is presented to committee.

64. Staff will present the proposed Auckland Climate Grant to Environment and Climate Change Committee for approval on 8 September 2022.

65. Once guidelines for the Auckland Climate Grant have been approved, staff will start the promotion and delivery of 2022/2023 Auckland Climate Grant funding rounds.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Emma Cowie-Dixon - Principal Advisor

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

18 August 2022

Auckland Council’s Quarterly Performance Report: Manurewa Local Board for quarter four 2021/2022

File No.: CP2022/11652

Te take mō te pūrongo

Purpose of the report

1. To provide the Manurewa Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2022 and the overall performance for the financial year against the approved 2021/2022 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Manurewa Local Board and includes financial performance and delivery against work programmes for the 2021/2022 financial year The work programme is produced annually and aligns with Manurewa Local Board Plan outcomes.

3. Ninety-six activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Twenty-three activities were undelivered, cancelled, put on hold or deferred and no multi-year projects/activities have not progressed as expected during 2021/2022.

4. Key activity achievements from the 2021/2022 work programme include:

· Libraries and leisure centres pivoting to provide online services and community support during COVID-19 restrictions, then visitor numbers slowly increasing as restrictions have eased.

· Full delivery of the Active Recreation activation programme for the financial year, with 106 activations delivered and a total of 2,633 attendees, despite delays due to COVID-19 restrictions on gatherings.

· Completion of playground renewals and upgrades at Gallaher Park and Manurewa Recreation Centre and the refurbishing and updating of Weymouth Wharf.

· Ecological and environmental volunteers planting 10,700 plants.

5. Key activities not delivered / not progressed as expected include:

· Totara Park Pool: Operations - The full programme was not able to be delivered due to COVID-related staff shortages. Staff have commenced planning to ensure that normal levels of service are resumed next summer.

· Randwick Park Skate Activation - Activation was not delivered this year due to inability to find a provider. A community charity organisation has approached council staff about the possibility to tender for the skatepark custodian for financial year 2022/2023.

· Event partnership fund Manurewa - Manurewa Christmas in the Park, Manurewa Christmas Fun Day and Santa Parade, Totara Park Family Fun Day and Run Rewa were all unable to be delivered due to COVID-19 restrictions.

6. Qualifying budgets of unfinished activities will be carried forward into 2022/2023 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the New Zealand Stock Exchange (NZX) – on 29 August 2022.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the performance report for quarter four ending 30 June 2022

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand Stock Exchange (NZX), which are expected to be made public on 29 August 2022.

c) approve an amendment to the 2021 - 2024 Community Facilities work programme (resolution number MR/2021/93) as follows:

i) amend the current approved activity description in work programme line item 24112 ‘Manurewa - Renew play spaces at Manurewa Recreation Centre’ to read, ‘Renew play space assets and recreation centre flooring at Manurewa Recreation Centre’

d) reallocate savings of $20,782.42 from capex work programme line item 24115 ‘Gallaher Park - Renew play spaces’ to work programme line item 24112 ‘Manurewa - Renew play spaces at Manurewa Recreation Centre’.

Horopaki

Context

8. The Manurewa Local Board has an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management

· Tātaki Auckland Unlimited.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

Description automatically generated

COVID-19 restrictions

10. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August to 2 December 2021, when all of New Zealand moved to the COVID-19 Protection Framework, also known as the traffic lights. Auckland went into traffic light red, moving to traffic light orange on 30 December 2021.

11. Auckland Council regional and community facilities were closed in Level 3 and 4. Restrictions were slightly eased in Level 3, Step 2 and from mid-November 2021 libraries and the majority of arts and community centres were reopened. Pools and leisure centres were able to reopen from 3 December 2021 when New Zealand moved to the COVID-19 Protection Framework.

12. From 30 December 2022 until 13 April 2022, Auckland was in the red traffic light setting under the COVID-19 Protection Framework, which impacted council and community-delivered event planning and programming. From 13 April 2022 Auckland has been in the orange traffic light setting.

13. COVID-19 has also had an impact on the supply chain for capital projects materials causing delays.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

14. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

Chart, pie chart

Description automatically generated

15. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Chart, waterfall chart

Description automatically generated

Key activity updates from quarter four

16. The following are key activity updates from quarter two. These are aligned to outcomes in the Manurewa Local Board Plan.

Our communities are inclusive, vibrant, healthy and connected

· Programmes and activities delivered at Nathan Homestead in this quarter include:

o hosting 73 Nikau Pod students, who spent the day drawing, taking photographs, going on tours, and writing their wishes on ribbons to hang on the Matariki Wishing Tree at David Nathan Park.

o hosting Denise Matene's exhibition 'Rangatahi Matter' in the gallery.

o working with Te Ākitai Waiohua, Ngāti Tamaoho Trust and James Cook High School on the design and planning of a successful ‘Matariki at Pukepuke’ community event.

· Manurewa Seniors Network held their first hui celebrating Matariki.

· Applications for the Lifelong Learning Fund were received and approved by the board for a range of courses from music lessons, online conferences and tai chi retreats. Funding was also approved for 20/20 Trust computer classes, which started with two cohorts running and a total of 30 learners.

· Staff continued to progress the board’s Strengthening our Streets project with light touch youth engagement around the branding for the #rewaproud campaign. The community contractor has started to engage with local businesses in the Rowandale and Wordsworth area.

· Participant numbers at community venues improved slightly compared with Quarter Three but showed a decrease of both participant numbers and bookings hours compared to the same period last year. The top two activity types for this quarter were Religious and Early & Childhood/School Groups. Ninety-eight per cent of hirers indicated that they were satisfied and would recommend the venues they have visited in the local board area.

· Manu Tukutuku continued the Kids Kai initiative. This is delivered in partnership with the Salvation Army, who provide vegetables grown in local community gardens. Children are offered seedlings to take home to grow. They receive a fact sheet on how to plant, water and look after them.

· Highlights from programmes delivered at Te Pātaka Kōrero o Manurewa and Te Pātaka Kōrero o Waimāhia this quarter include:

o supporting Falelalaga activations across Samoan Language Week, including pre-schools attending interactive story times with suafa'i pudding (banana pudding) served afterwards. Rangatahi participated in Samoan Language week workshops and learnt how to prepare taro and coconut, as well as the weaving of fine mats.

o a Pasefika Vibes Market is being held every fourth Saturday of the month in the Te Pātaka Kōrero o Waimāhia carpark and Te Matariki gymnasium. This is run by Samoan Laalaa and Falelalaga with the wrap around support of the library and community and council groups. The market enables provides a chance for whanau to start small businesses, sell food, arts and crafts and celebrate their culture.

o A Kitten Cuddle Day being held at Te Pātaka Kōrero o Manurewa. This was run by the Nine Lives Trust, and participants could cuddle kittens and view cats for adoption. All cats were neutered and vaccinated. Nine Lives also organized a bake sale, coffee cart, sausage sizzle and ice-cream van.

o Kai for Kids has commencing at Te Pātaka Kōrero o Waimāhia, providing tamariki, rangatahi and adults with a warm Milo and hot meal after school during the winter months.

o Auckland Transport promoting safe driving and pedestrian tips for seniors in the libraries.

o Dress For Success running a three-day sale at Te Pātaka Kōrero o Manurewa, providing the community with quality pre-loved clothing at affordable prices.

o Following on from work started during COVID-19 restrictions, Te Pātaka Kōrero o Waimāhia started a Housebound Service. This provides community members with a visit from a librarian for a delivery of pukapuka and a friendly chat.

· Manurewa Youth Council highlights for this quarter include:

o celebrating their 11th year and becoming officially recognised as a registered charity.

o creating a Manurewa community library to be put in South Mall, for all people to borrow books and use.

o celebrating Youth Week with school sausage sizzles, social media posts connecting rangatahi with community groups and a cultural lunch.

o collaborating with Auckland Transport to run a workshop for learners’ drivers licenses.

· The Bluelight JAM programme commenced with 30 students and two student leaders from each school supporting the lesson plans. A powhiri will be held at the end of July at Manurewa Marae to mark the start of the programme.

· A special online Anzac Day service video was produced, which was shared through the local board’s social media. Copies of the video on USB drives were distributed to the local veteran community and retirement villages, along with Anzac biscuits.

Our people enjoy a choice of quality community spaces and use them often

· Enrolments in programmes at Te Matariki Clendon Community Centre increased slowly during this quarter. Staff have changed some delivery times for Youth Drop-In sessions to meet changing needs of the community, bringing programmes forward to earlier times to better support Te Pātaka Kōrero o Waimāhia with the number of youths in the centre. This has allowed community groups to access the facility in the evenings and weekends, supported by local board funding for access.

· Manurewa Pool and Leisure Centre had an increase of admissions to the centre compared to previous quarters. A few closures occurred during this quarter, due to staffing issues.

· Groups benefiting from the board subsidising pool entry fees during this quarter included 1,907 people aged 65 and over, 1,478 adults supervising children, and 69 people with disabilities.

· OSCAR attendance at Manurewa Leisure Centre grew to more than 50 children enrolled. The children's McDribbler Basketball League with local schools and clubs, which has not been running over the past two years due to COVID-19, has been restarted.

Our prosperous local economy supports local people

· The Southern Initiative engaged the following providers to delivery programmes as part of the board’s Youth Connections work programme item:

o Rangatahi Enterprise: Brown Pride delivered the Young Kings programme for five young people. The programme was completed successfully with four young people starting their own enterprises and getting their first contracts to earn money. One has gone on to full-time sustainable employment.

o 3BF (KidsCoin) delivered a Tech Accelerator programme for three rangatahi and their whānau. It was successfully completed with all three rangatahi having completed tech related courses, staying engaged with school and still pursuing tech-related careers.

Our natural environment is valued, protected and enhanced

· A Sustainable Market was held at Te Pātaka Kōrero o Manurewa with community groups including the Middlemore Foundation, Auckland Botanic Gardens, Love Food, Hate Waste, and business students from Manurewa High School. Participants took home new and pre-loved items and vegetable seedlings.

· Ecological and environmental volunteers took part in large planting days at Tōtara Park held in June, in partnership with the Mayor's Million Trees programme. Volunteers also participated in the Friends of Tōtara Park’s annual planting day, and increased pest control across Tōtara Park and Tōtara Heights.

· Auckland Emergency Management staff delivered an emergency preparedness presentation to the Wattle Downs Residents and Ratepayers Association in May at Acacia Cove, and have been requested to deliver another in July 2022. Staff also meet with Acacia Cove management to discuss the role of Acacia Cove in an emergency, as it was previously identified by the community as a place of safety.

· Activities delivered through the Pest Free Urban South work programme line in this quarter include:

o a backyard trapping workshop, held at the Eye on Nature Ecofest event.

o a hub day, held at the Maich Road teaching gardens in June offering free rat traps and advice.

o Supplying Pest Free Wattle Downs and the Tōtara Heights Bush Guardians pest control gear.

o setting up a new trap line in De Havilland Drive Reserve to reduce pests and allow native species to recover.

o Manurewa participating in the annual Moth Plant Competition for the first time. Three teams from the Manurewa rohe participated, collecting a total 4,800 moth plant pods.

· The following activities were delivered through the Manurewa Waste Minimisation work programme item:

o the Beautification Trust organising an online community engagement quiz with questions that related to a Manurewa-specific audience and included many of the reoccurring issues in Manurewa.

o the Beautification Trust attending three community events for face-to-face engagement, sharing knowledge of how to dispose of waste and recycle appropriately.

o Waste champions visited over 50 homes in hot spot areas in May and June, attended five weekend events, and delivered over 1200 flyers to local streets in and around hot spots. Numbers of online followers has grown by 15 per cent in the last six months, with over 6,000 on Facebook and on 20,000 TikTok.

Changes to the local board work programme in quarter four

Activities with changes

17. In May 2022, Community Facilities staff made the local board aware of the urgent need to renew flooring at Manurewa Recreation Centre. Staff advised that there was an opportunity to use unspent funds in work programme line items 24112 ‘Manurewa - Renew play spaces at Manurewa Recreation Centre’ and 24115 ‘Gallaher Park - Renew play spaces’ to undertake this work. The proposal was circulated to the board via email on 19 May 2022, and board members gave agreement in principle to the proposed work programme changes.

18. Staff are seeking formal approval for the proposed variation to the 2021 – 2024 Community Facilities work programme.

Key activity achievements from the 2021/2022 work programme

19. The key achievements in the delivery of the local board work programmes for 2021/2022, aligned to outcomes in the Manurewa Local Board Plan, include:

Our communities are inclusive, vibrant, healthy and connected

· Te Pātaka Kōrero o Manurewa and Te Pātaka Kōrero o Waimāhia found ways to continue to deliver services to customers during COVID-19 restrictions in the first two quarters of this year. Digital services, such as the Auckland Libraries online eBook service were promoted to customers. When Auckland Libraries commenced a Click-and-Collect service for customers to order items online then collect them from the library at a suitable time, Te Pātaka Kōrero o Manurewa was used as a Click-and-Collect Hub. Libraries staff also worked in partnership with local pharmacies to provide their local communities assistance in obtaining vaccine passes. Libraries were able to reopen to the public late in Quarter Two, and they have resumed providing their usual programming since then.

· The Manurewa Seniors Network, Manurewa Community Network and Manurewa Youth Council all continued to meet and connect with the community via online platforms during COVID-19 restrictions.

· The Manurewa Community Network Expo was held in July and was attended by more than 25 community groups.

Our people enjoy a choice of quality community spaces and use them often

· Manurewa Leisure Centre and Manurewa Pool and Leisure Centre staff undertook wellness checks with vulnerable community members and supported community food parcel deliveries when the facilities were unable to open due to COVID-19 restrictions. Online fitness classes were also made available for customers. Since the centres have reopened to the public, there has been a steady growth in attendance numbers, although they are still below pre-COVID levels.

· The Active Recreation activation programme was fully delivered with 106 activations across nine locations with a total of 2,633 attendees. Forty-seven per cent of participants were first time attendees, and 100 per cent of surveyed participants were either satisfied or very satisfied with the programme.

· Playground renewals and upgrades at Gallaher Park and Manurewa Recreation Centre were completed in Quarter Two. The refurbishing and updating of Weymouth Wharf was completed at the end of Quarter Four.

Our prosperous local economy supports local people

· Manurewa Business Association developed and implemented an online Local Job Platform through the Town Centre Steering Group.

Our natural environment is valued, protected and enhanced

· Recruitment for the Pest Free Urban South (PFUS) coordinator role was successfully completed in Quarter Two, and the Beautification Trust was confirmed as the lead organisation for PFUS in Manurewa during Quarter Three.

· Ecological and environmental volunteers contributed 2,199 volunteer hours and planted 10,700 plants during this financial year.

· Over 5,500 trees were planting along the Papakura Stream, as part of a goal of planting 30,000 trees along the stream by September 2022. Stream clean-up activities included a clean-up event was held in Trimdon Reserve in Quarter Three, where 23 volunteers removed 1,600 kilograms of rubbish from in and around the stream.

· As part of the Manurewa Waste Minimisation work programme item, 89 illegal dumpings were reported over the year in the monitored areas and 207 illegal dumping reports from addresses along the route.

Overview of work programme performance

Customer and Community Services work programme

20. In the Customer and Community Services work programme, there are 87 activities that were completed by the end of the year or will be by end of June 2022 (green), 11 activities that are in progress but are delayed (amber), five activities that are significantly delayed, on hold or not delivered (red) and six activities that have been cancelled and deferred in the period April to June 2022 (grey). Activities with significant impact are discussed below:

Table 1: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Totara Park Pool: Operations	Red	In planning for next season	The full programme was not able to be delivered due to COVID-related staff shortages. Staff have commenced planning to ensure that normal levels of service are resumed next summer.
Randwick Park Skate Activation	Red	Not delivered	Activation was not delivered this year due to inability to find a provider, and the funding was reallocated in Quarter Three. A new community charity organisation has approached council staff about the possibility to tender for the skatepark custodian for financial year 2022/2023.
CFWD MR: Ngahere (Urban Forest) Growing programme FY21	Red	In progress	Completion of the Manurewa Urban Ngahere Action Plan 2022 has been delayed. It will be presented to the local board for adoption in August 2022.
Event partnership fund Manurewa	Red	Not delivered	Manurewa Christmas in the Park, Manurewa Christmas Fun Day and Santa Parade, Totara Park Family Fun Day and Run Rewa were all unable to be delivered due to COVID-19 restrictions.
Keith Park, Weymouth (Community Leases)	Red	In progress	Due to the complexity of this leasing item, work has been deferred to financial year 2022/2023. Staff are seeking assistance from Community Delivery to initiate discussions between the prospective third-party entity Ngāti Tamaoho and the rowing club.
Youth Economy (Youth Connections) - Manurewa	Amber	In progress	Tukua Enterprise Nek Gen 2 programme, delivered by Ngahere Communities, has programme recently commenced and is expected to be delivered by the end of October. There was a delay due to the recruitment of young people taking longer than expected.
Manurewa Sport & Active Recreation Facilities Plan FY22	Amber	In progress	The draft plan was workshopped with the local board 23 June. The final plan will be presented for adoption at the board’s 18 August 2022 business meeting.
MR: Te Kete Rukuruku (Māori naming of parks and places) tranche two	Amber	In progress	Shared interest discussions are moving slower than originally planned for the new tranche two sites.
CARRY FORWARD MR: Te Kete Rukuruku (Māori naming of parks and places) tranche one	Amber	In progress	Thirty-four additional names have been received, and checks to finalise with iwi are underway. Names are anticipated to be presented to the board in Quarter One of financial year 2022/2023.

Infrastructure and Environmental Services work programme

21. In the Infrastructure and Environmental Services work programme, there are seven activities that were completed by the end of the year or will be by end of June 2022 (green), one activity that is in progress but is delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period April to June 2022 (grey). Activities with significant impact are discussed below:

Table 2: Infrastructure and Environmental Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Awa restoration programme	Amber	In progress	Planting budget has not been able to be completely used and a carry-forward of $10,000 has been requested to complete this work.

Auckland Emergency Management work programme

22. In the Auckland Emergency Management work programme, there is one activity that was completed by the end of the year or will be by end of June 2022 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period April to June 2022 (grey).

Tātaki Auckland Unlimited work programme

23. In the Tātaki Auckland Unlimited work programme, there are four activities that were completed by the end of the year or will be by end of June 2022 (green), one activity that is in progress but is delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period April to June 2022 (grey). Activities with significant impact are discussed below:

Table 3: Tātaki Auckland Unlimited activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Town Centre Steering Group	Amber	Deferred	Contractor has been unable to complete the draft design for the town centre greening project by 30 June. Staff are seeking a carry-forward to extend the contract until 30 September 2022 so work can be completed.

Deferred activities

24. The Lead Financial Advisors are identifying projects from the local board’s 2021/2022 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report informs the Manurewa Local Board of the performance for quarter four ending 30 June 2022 and the performance for the 2021/2022 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

28. Nathan Homestead celebrated the gifting of the name Pukepuke in a ceremony with Te Ākitai Waiohua.

29. Three workshops in pre-Matariki were delivered at Nathan Homestead to widen the kaupapa of rangatiratanga through the mediums of whakairo (carving) and harakeke (flax weaving).

30. Manurewa Community Network executive continued to strengthen their collaboration with Manurewa Marae to respond to community aspirations to re-connect with the marae.

31. Co-design sessions were held for the rangatahi voter participation key messaging. Video content is being developed and scheduled, with promotion to begin prior to elections.

32. TUIA mentorship by the local board programme continued, with rangatahi attending a national wānanga in Tokanui to connect, learn and develop their governance journey.

33. Discussion was initiated with Ara Kōtui mana whenua representatives and southern local boards on a co-design process to move towards shared decision making.

34. A community led Matariki Manurewatanga celebration was delivered, with Māori arts, tikanga, te reo, and culture being promoted.

35. Manu Tukutuku offered several activities targeted towards Māori, including:

· A Ki-o-Rahi competition, delivered by Auckland Ki-o-Rahi, with participation from six mixed teams.

· Whānau three-man team competitions, where each week teams of three compete in different activities. Sixteen teams participate, playing in a ‘round robin’ fashion.

36. Matariki celebrations took place at Te Pātaka Kōrero o Manurewa and Te Pātaka Kōrero o Waimāhia this quarter. Te Pātaka Kōrero o Waimāhia was part of the venue for Matariki Manurewatanga. Also at Waimāhia, a cosy ‘living room’ was set up, inviting whānau to sit and read, play tītī tōrea (traditional stick game), try the poi or play Māori games any time. Manurewa had a remembrance tree whereby the community could place a Matariki star on the tree in memory of loved ones who have passed away. Sessions of Rerenga Poi, Te Reo Wriggle and Rhyme and a community soup day were also held. A substantial prize package for two whānau to have a Poihakena Portrait session was offered as part of the Take Toru Matariki book celebrations for Matariki.

37. The Tūhuno ki Taiao event and planting at the Glenveagh awa was completed as part of the board’s Awa restoration work programme item. Te Pu-a-nga Maara rangatahi created resources sharing Mātauranga Māori and held an online interactive event with 265 participants. An ongoing community-based learning program is being created in partnership with Te Kura Kaupapa Māori o Manurewa to ensure te reo Māori, Taiao and tupuna kōrero is embodied in all mahi tiaki Taiao. Planting at Glenveagh stream occurred on 22 June 2022 with Te Pu-a-nga Maara awa rangers and Te Whangai Trust.

Ngā ritenga ā-pūtea

Financial implications

38. This report is provided to enable the Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme. There are no financial implications associated with this report.

Financial Performance

39. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on 26 August 2022. Due to these obligations the financial performance attached to this report is excluded from the public.

40. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

42. Work programmes for 2022/2023 were approved at the board’s business meeting in June 2022.

43. Deferral of budgets of unfinished activities will be added into 2022/2023 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Manurewa Local Board - 1 April to 30 June 2022 Work Programme Update (Under Separate Cover)
b ⇩	Manurewa Local Board - Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Joseph Allan
Deputy Chairperson	Melissa Moore
Members	Anne Candy
	Tabetha Gorrie
	Rangi McLean
	Glenn Murphy
	Ken Penney
	Dave Pizzini

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Council Controlled Organisation or Forum or Local Board
1	Notice of Motion regarding the Waitākere Ranges Local Board and 3 Waters	13	23 June 2022	Waitākere Ranges Local Board resolutions circulated to all local boards for their information

Author	Rohin Patel - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Author	Lucy Stallworthy - Local Board Engagement Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura