Agenda of Ngāti Whātua Ōrākei Reserves Board

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I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 29 August 2022

4.00pm

Ōrākei Marae
59b Kitemoana Street
Ōrākei
Auckland

Ngāti Whātua Ōrākei Reserves Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Marama Royal
Deputy Chairperson	Cr Desley Simpson, JP
Members	Cr Linda Cooper, JP
	Member Alec Hawke
	Member Wyllis Maihi
	Member Scott Milne

(Quorum 3 members)

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

24 August 2022

Contact Telephone: 021 836 328

Email: Sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

NAME	POSITION	TYPE OF BUSINESS	ORGANISATION	DATE JOINED
HAWKE, Alec	Member	PUBLIC	SPARK ARENA COMMUNITY FUND COMMITTEE	2007
	Member	PUBLIC	AUCKLAND MASTERS RUGBY LEAGUE INC.	2009
	Member	PUBLIC	AKARANA MARINE SPORTS CHARITABLE TRUST	2021
MAIHI, Wyllis	Member	PRIVATE	MAORI & PACIFIC TRADE FORUM	2017
	Member	PUBLIC	NWO RESERVES BOARD	2018
ROYAL, Marama Jacquiline	Chair	PRIVATE	NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED	2011
	Trustee	IWI/HAPU	RANGINUI No. 12 TRUST	2003
	Member	PUBLIC	AUCKLAND POLICE TAUMATA	2008
	Member	PUBLIC	COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT	2015
	Member	PUBLIC	JUSTICE OF THE PEACE ASSOCIATION	2002
	Chair	PUBLIC	NWO RESERVES BOARD	2018
	Chair	PUBLIC	SKY CITY COMMUNITY TRUST BOARD	2020
	Member	PUBLIC	AUCKLAND UNIVERSITY OF TECHNOLOGY COUNCIL	2022

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 4 July 2022, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ngāti Whātua Ōrākei Reserves Board

29 August 2022

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 4 July 2022

File No.: CP2022/12697

Te take mō te pūrongo

Purpose of the report

1. As per the Board’s request, attaching a copy of the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, held on Monday 4 July 2022 – Attachment A.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday 4 July 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Minutes of the Ngāti Whātua Ōrākei Reserves Board Meeting 4 July 2022	9

Ngā kaihaina

Signatories

Author	Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Kenneth Aiolupotea - General Manager Democracy and Engagement

Ngāti Whātua Ōrākei Reserves Board

29 August 2022

Operations Report

File No.: CP2022/12741

Te take mō te pūrongo

Purpose of the report

1. To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the operational work carried on the whenua by Ngāti Whātua Ōrākei Whai Maiā.

Whakarāpopototanga matua

Executive summary

2. Ngāti Whātua Ōrākei continue to progress the Work Schedule and as part of the Work Schedule a regular audit hīkoi is scheduled to continue to strengthen alignment with the maintenance agreement outcomes and performance standards.

3. The operations team have continued to make good progress this period with a number of milestones met despite ongoing disruptions as a result of COVID related absences. A key focus has been on improving our systems and the implementation of volunteers.

4. Support to various events this period including Matariki, Immigration and Matatini have reinforced the contribution the team makes to local events under our responsibilities for manaakitanga.

5. Pouwhenua Manager has resigned effective from 16th September and a replacement is currently being finalised.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the operational updates as detailed in this report.

Operational Update

Whenua Maintenance & Ecology

6. Horticulture/ Vegetation: Nursery production this period has been affected by extremely damp conditions and drainage issues. Some of the outputs and activity include;

· A continued focus on maintenance has improved the Maara health and presentation

· Despite damp conditions, 500kg of kai distribution to whānau from 2 harvest days

· Work has begun to start riwai rows and realignment of pathways in between the garden beds

· 10 trays of vege starts planted this month and 20 trays planted at mara

· 10,000 natives delivered to satisfied clients and 1,000 up potted for next season

· 90,000 grasses seeds have gone to nga raukau for next year stock

· 150 Kona packs prepared for haka ngahau event despite communication challenges

7. Turf: The mow schedule has been significantly affected by persistent wet conditions. The weed eating schedule has been maintained.

8. Ecological Restoration – Weed, Plant and Pest Control: Gorse clearance work has been completed on whenua Rangatira.

9. Ecological Restoration – Pest Animal Control: Weekly trapping checks are carried out. Toi whenua are monitoring a significant Pukeko problem causing vegetable and garden damage. Mitigation options are being reviewed.

10. Parakore: The activity in this space continues to grow with additional staffing increase activity on environmental wellness and assist in upholding a sustainable and regenerative relationship with the environment.

Produced 150kg of compost.

Ongoing relations with Okahu Bay Boating Club has secured the option for us to take fish waste for composting. This relationship is viewed as positive and is progressing well.

Recycled 40 pallets and wood stack to reharvest for chipping.

Working with waste management on streamlining bins and bin collection for green/organic waste and to tidy up our waste bin management across all sites.

Waste Audits for all sites have been postponed due to tangihanga.

11. Landscaping: All contracted garden beds continue to be maintained and replacement planting where necessary.

Key projects completed this period include Madden St, Pakenham St, Quay St and Wynyard Quarter.

12. Seedling production / seed sowing machine: The Precision seed sowing machine is on order from Italy and is scheduled to arrive in September. This will move the nursery towards greater efficiency and allow us to be more independent of outside nurseries enabling faster responses to seed raising shortages.

13. Beehive Expansion Equipment: 250 unassembled boxes have been purchased. This new equipment has now been assembled and painted over winter. Next step is to purchase the frames, floor-boards, hive mats, and hive lids to be ready before spring and look into the storage and honey extraction room plus the extracting equipment required for this coming spring honey season. In spring the starter colonies (Bees) which make up the hives will be ordered. The goal is to grow to 25 active hives this season and then another 25 hives by next season. All other gear like tools, smokers, suits, and treatments will be purchased through the season as required.

14. Visitor Signage: Post installation maintenance on the 18 new signs that have been installed at Pourewa Creek.

15. Other Project updates: DPI training has been completed with 9 kaimahi on organic standards for produce.

Path system is complete and some pedestrian use has been noted.

Potato bed construction on hillside is progressing with imported soil being laid on reinforced coco fibre mat.

Radio New Zealand’s show Our Changing World, a weekly radio show/podcast about science and the environment has an episode about the AUT Living Laboratories project that features the Pourewa garden development, and the wider vision for Pourewa Creek and the wider area.

The TV show Eat Well for Less to feature our eating well for less kaupapa. This key message aligns with our food sovereignty and eating healthy organic food objectives.

Volunteers and Visiting Groups

16. The team have been cautiously re-engaging with groups and is now hosting community and corporate groups weekly and ramping up volunteer support.

Biodiversity

17. Bio-diversity monitoring: Pou Whenua will re-evaluate this to determine what the goal of this objective is relative to Ngāti Whātua Ōrākei.

18. Water monitoring: The team will continue reviewing the Kaupapa in line with the Whai Maiā annual plan that will focus on water within the Ōrākei area. This includes Ōkahu Bay and Pourewa Creek. At Pourewa Creek this will include assessment of the water quality and water restoration and utilization to sustain the operations of Pourewa.

Health and Safety

19. There are no incidents to report.

20. RATs testing is carried out by staff every Tuesday and all results are recorded.

Maintenance Work Outside of Scope

21. The team continue to assist Whai Rawa with mowing services as their contractor is impacted by COVID.

22. Pou Whenua are providing regular mowing and weed-eating support at the old Okahu Bay Bowling Club site.

Kaitiaki Service

23. Ngāti Whātua Ōrākei will be hosting the Secondary National Kapa Haka Competition at Okahu Bay. Health & Safety plans are a priority and we continue to work closely with the events teams at Auckland Council to ensure safety for the community.

24. The Kaitiaki Service service levels are under review by the Manager and Ngāti Whātua Ōrākei Trust management. The changes will align with the current environment and future direction of Ngāti Whātua Ōrākei.

25. The new self-sufficient unit has been placed on the whenua and is being fitted out. The Kaitiaki will move in within the next two-months.

26. Further hui to address the activity at Michael Joseph Savage has been progressed in relation to the boy-racer issues. The Community Liaison and Pouwhenua Manager are continuing to monitor and progressing improvements where needed.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Operations Report Images	17

Ngā kaihaina

Signatories

Author

Dane Tumahai – Pourewa Manager, Ngāti Whātua Ōrākei Whai Maia

Authorisers

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust

Ngāti Whātua Ōrākei Reserves Board

29 August 2022

Projects Report

File No.: CP2022/12742

Te take mō te pūrongo

Purpose of the report

1. To update the Ngāti Whātua Ōrākei Reserves Board on the active projects underway in relation to the Combined Reserve Management Plan, Urupā, Pourewa Access: Pathways & Signage (Phase 3).

Whakarāpopototanga matua

Executive summary

2. The Combined Reserve Management Plan is delayed slightly due to awaiting legal advice for next steps. The timeline will need to be extended.

3. Groundwater testing on the potential urupā sites have come to a completion. A consolidated report is expected by the end of month. This report will help inform management on the next steps as they continue to confirm the key milestones and project plan for the coming year

4. Pourewa Pathways, phase 1 and 2 have been completed. Phase 3 of the Pourewa Pathways & Signage will establish a network of pathways further into the reserve, accompanied by wayfinding marker posts and bi-lingual interpretive signage to tell some of the narratives of Pourewa, orient visitors and inform visitors of the ongoing restorative and regenerative work that is being carried out in this unique space.

5. Phase 3 of the Pourewa Pathways & Signage project plan will focus on the area of Pourewa to the south of the Māra Kai and Nursery. Management seek approval of the project plan.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the project update reports

i) Combined Reserve Management Plan

ii) Urupā

iii) Pourewa Pathways & Signage

b) approve the Pourewa Pathways & Signage project plan.

c) approve the Pourewa Pathways & Signage project plan budget of 300k.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Combined Reserve Management Plan Project Status Report	21
b ⇩	Urupā Project Status Report	27
c ⇩	Pourewa Pathways and Signage	31

Ngā kaihaina

Signatories

Authors

Kirsty Hill – Project Manager, Ngāti Whātua Ōrākei Whai Maia

Dane Tumahai – Pourewa Manager, Ngāti Whātua Ōrākei Whai Maia

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust

Authorisers

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

Ngāti Whātua Ōrākei Reserves Board

29 August 2022

Financial Update as at 30 June 2022 and budget allocation for 2022/23

File No.: CP2022/12732

Te take mō te pūrongo

Purpose of the report

1. To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance for the ended 30 June 2022, and to approve the budget allocation for 2022/23 financial year.

Whakarāpopototanga matua

Executive summary

2. Net operating expenditure as at end of June was $324k lower than budget, mainly due to timing of some expenses as shown in the finance summary table below. The underspend has been carried forward into 2022/23 as per the budget allocation summary below.

3. Nursery income is not reflected in the numbers as management are still working on the legal framework for this stream of income.

4. It should be noted that the budget allocation for 2022/23 excludes the nursery income which was included in the LTP which is offset by the reduction in the nursery staffing costs.

5. Capital expenditure of $300k is relating Pourewa Creek pathways project. Capex of $100k relating to mara kai project was paid in April.

6. The underspend capital expenditure of $800k has been carried forward into 2022/23 financial year.

7. The reserves board is asked to approve the allocation of this budget, which will be used as the basis for 2022/23 financial reports

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the financial report as at 30 June 2022

b) approve the allocation of the 2022/23 budget.

Financial update

8. An overview of the operational and capital expenditure as at 30 June 2022 is included in table 1 below.

9. The proposed allocation of the 2022/23 budget is in table 2. The overall budget is as approved through the LTP with the addition of the carry forward from 2021/22.

Table 1:

Table 2:

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Munen Prakash - Lead Financial Advisor
Authoriser	Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council