Agenda of Ōtara-Papatoetoe Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 June 2022, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - The Auckland Softball Association Incorporated

Te take mō te pūrongo / Purpose of the report

1. Gareth Teahan, Chief Executive Officer, Auckland Softball Association Incorporated will be in attendance to present to the board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Gareth Teahan from Auckland Softball Association Incorporated for his attendance and presentation.

Attachments

a Auckland Softball Association Incorporated presentation.... 173

8.2 Deputation - Greyhounds and the use of the Manukau Sports Bowl

Te take mō te pūrongo / Purpose of the report

1. Chloe Swarbrick, Green Member of Parliament for Auckland Central will be in attendance to address concerns regarding greyhounds and the use of the Manukau Sports Bowl.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Chloe Swarbrick, Green Member of Parliament for Auckland Central for her attendance and presentation.

8.3 Deputation - SPCA and Greyhounds at the Manukau Sports Bowl

Te take mō te pūrongo / Purpose of the report

1. Dr Alison Vaughan, from the SPCA National Office, will be in attendance to briefly discuss future plans for the use of the Manukau Sports Bowl, specifically the greyhound track.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Dr Alison Vaughan from the SPCA for her attendance and presentation.

Attachments

a SPCA presentation............................................................ 181

8.4 Deputation - Auckland Greyhound Racing Club - Central Board

Te take mō te pūrongo / Purpose of the report

1. John Roberts, Chairman of the Auckland Greyhound Racing Club will be in attendance to present to the board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank John Roberts from the Auckland Greyhound Racing Club for his attendance and presentation.

8.5 Deputation - Auckland Greyhound Racing Club Board representative

Te take mō te pūrongo / Purpose of the report

1. A member of the Auckland Greyhound Racing Club board will be in attendance to present to the board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank the member of the Auckland Greyhound Racing Club of their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

16 August 2022

Approving the updated draft Manukau Sport Bowl master plan for consultation

File No.: CP2022/11370

Te take mō te pūrongo

Purpose of the report

1. To approve the updated draft Manukau Sports Bowl master plan for community consultation.

Whakarāpopototanga matua

Executive summary

2. An updated draft Manukau Sports Bowl Master Plan (draft plan) has been prepared (Attachment A). This follows public consultation on a previous draft, and further analysis of the community’s recreation needs in relation to athletics.

3. As the proposed amendments affect the future uses of the park, staff advise it is appropriate the draft plan is re-notified to ensure those affected, and those with an interest in this proposal are appropriately informed of the proposed management intentions to be able to provide their feedback.

4. The draft plan sets the vision for the park and guides the development of the park over the next thirty years. It is an aspirational plan which will form the basis for operational planning and capital investment in the park. It will support funding applications by the local board and park users for investment in park infrastructure.

5. The previous draft of the master plan (Attachment B) was publicly notified in April 2022 (notified plan). Public consultation confirmed that the community generally supports the notified plan and the upgrade of the park to make it a welcoming space for local families. The provision of an athletics track was also strongly supported in the feedback.

6. The notified plan identified that a more robust analysis for the community needs for athletics activities was required. Following consultation, it was considered appropriate to undertake a further needs analysis for athletics to ensure the plan was adequately fit for purpose into the future.

7. A needs assessment for an athletics track and field facility has been prepared by staff. Based on the anticipated demand for an athletics track and field facility and the low participation and low utilisation of the greyhound track this report finds that an athletics track and field facility should have priority over greyhound racing at Manukau Sports Bowl.

8. In the short term, the notified plan supported improving the basic park infrastructure including walking and cycling routes, improving safety, providing a splash pad and upgrading the playground to provide for a wider range of ages. Long-term projects include indoor courts and covering the velodrome. The notified plan provided for greyhound racing in the short term and recommended the infield of the race track be used for field sports.

9. Having reviewed the community feedback on the notified plan and undertaken a further needs analysis for athletics, staff have made recommended changes to the draft plan. The draft plan now contains only a single plan for the 30 year vision of the park, removing the short / medium scenarios. These amendments recognise the issues raised and revise the priority of a synthetic athletics track and field facility to reflect the changing needs of the community. This has the effect of removing greyhound racing from the draft plan as explained in this report.

10. The notified plan was not sufficiently clear on the competing needs and the proposed use of the same area on the park for athletics and greyhound. The plan also did not provide sufficient clarity on which activity should be given priority.

11. This report presents a summary of consultation outcomes on the notified plan and an updated draft plan for consideration by the local board.

12. Staff recommend the local board consult with the community on the updated draft plan before approving the master plan for implementation.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the updated draft Manukau Sports Bowl master plan for community consultation for four weeks starting in August 2022.

Horopaki

Context

Background information

13. Manukau Sports Bowl is a 21-hectare park strategically located adjacent to State Highway One and near Manukau City Centre.

14. The Manukau Sports Bowl (1 Boundary Road Otara) comprises four separate parcels which are currently all held in fee simple by the Auckland Council as classified recreation reserve and subject to the provisions of the Reserves Act 1977.

Parcel Description

LINZ ID

Plan number

Area

PT LOT 1 DP 60809

4779428

60809

23667

PT LOT 1 DP 204744

6617507

204744

41285

LOT 1 DP 155354

5018384

155354

30052

PT LOT 490 DP 76628

6617506

76628

118329

15. The Sports Bowl is a local park under the local board’s governance, located within the Transform Manukau programme area. Transform Manukau is a programme led by Eke Panuku to develop Manukau to serve future generations and significant population growth.

16. A 2018 report by Visitor Solutions identified that the park was significantly underutilised for sport and recreation and did not have an activity or facility that attracts high use from either the local or wider community.

17. The park currently provides for a mix of passive and active recreation activities. The main user groups are the Manukau Velodrome, Tennis Auckland, The Roots Collective and the Auckland Greyhound Racing Club.

18. There are a range of lease arrangements and terms, including the Auckland Greyhound Racing Club lease which has a conditional right of renewal in December 2022 for a further term of 33 years.

Previous Ōtara Papatoetoe Local Board resolutions informing master plan development

19. In September 2020, the local board approved the development of a master plan including service property optimisation as a potential funding source for implementing the master plan (OP/2020/134).

20. The local board approved a vision for the park being ‘an accessible, inviting and inclusive destination park for everyone in our community’ (OP/2021/87).

21. Subsequently, the following priority sport and recreation opportunities were confirmed for inclusion in the master plan at its December 2021 meeting (OP/2021/203):

· tennis courts

· play and informal recreation

· indoor courts

· walking

· sportsfields

· splash pad

· bike facilities

· athletics

· greyhound racing.

22. We worked with Eke Panuku, council staff and mana whenua to develop the draft master plan. The local board approved the draft master plan (the notified plan) for community engagement in February 2022 (OP/2022/23). Public consultation was undertaken during April 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

The notified plan in a nutshell

23. The notified plan responded to the priority activities, with development divided into three stages / levels of investment over a twenty to thirty year period.

24. The key elements in the notified plan were:

· reopening the Boundary Road entrance to the park and creating a pedestrian / cycle zone in the centre of the park

· a walking and cycling path network within the park

· providing for a bike / pump track and learn to ride facility

· using the current greyhound track infield for sports training in the short term

· providing for an athletics track and field facility in the area currently occupied by the greyhound track in the medium to long term

· providing for a greater range of play opportunities

· creating a wetland in the north of the park

· planting an orchard

· improving Te Irirangi Drive boundary interface to provide increased visibility into the park and to connect with the proposed rapid transport route.

Public consultation supports the notified plan

25. Approximately 750 people provided feedback on the notified plan via:

· two activations at the park

· AK Have Your Say

· social media

· focal schools

· Feedback forms

· Ōtara Youth Hub

· email

· a feedback session at neighbouring St Peters Chanel Catholic Church.

26. People were generally excited about the opportunity the notified plan offers for the park. They want to use the park more and think it is time the park was upgraded.

27. People liked the mix of activities and many noted how the notified plan would create a family friendly park.

28. Ensuring the park and its facilities are free to use was a key theme in the feedback from school children.

29. The strategic recreation fit of greyhound racing for the community was questioned by many submitters.

30. A detailed summary of feedback is provided in Attachment C.

How staff have responded to community feedback

31. The key findings and themes from the feedback are summarised in the table, along with changes proposed to be made to the notified plan.

Theme	Feedback	draft plan change
*Pedestrian and cycle network*
*Pedestrian bridge across the motorway*	Low support for the bridge mostly because of the cost. Support for improving walking and cycling routes on Te Irirangi Drive and Boundary Road.	Show the link in the draft plan, to be consistent with the Ōtara-Papatoetoe Greenways Local Paths Plan 2017 and to show how important having a safe walking and cycling connection across the motorway is to connect the community.
*Tennis and indoor courts*	Indoor courts for basketball, volleyball and futsal were rated as a high priority.	Provide for indoor courts as a medium investment / medium term activity.
*Cycling*	Support for making the park more bike friendly.
*Pump track*	It was rated as a high priority for implementation. Ōtara Bike Burb mentioned they would prefer a bike park.	Work with the community and the Ōtara Bike Burb to design a bike track which has pump elements as a priority action in the draft plan. This should be designed to be flexible facility.
*Skate park*	Many people requested a skate park in their feedback.	Wheeled play provision is identified as a service outcome for the park with a focus on bikes, scooter and learn to ride experiences rather than skate. There is a skate park located nearby at Hayman Park with plans underway for the delivery of a pump track. Manukau Sports Bowl has the potential to provide a complementary wheeled play experience to that planned for Hayman Park.
*Velodrome*	The velodrome has to be better used by the community. People want to access the interior of the velodrome and noted it could be used as a sports field especially with the lights and the grandstand.	Work with the community to identify ways to activate the velodrome interior to increase the use of the space, for example volleyball, basketball and other small courts. Renew the velodrome lighting to expand the hours the space can be used. Work with Auckland Cycling etc. to develop programmes to make the velodrome available to the local community.
*Athletics and sports fields*
*Athletics*	An athletics track was rated highly across the feedback channels.	Given the high level of community support for an athletics track staff have prepared a detailed needs assessment and feasibility study for an athletics track. The needs assessment supports the provision of a synthetic athletics track and field facility at Manukau Sports Bowl in the area currently occupied by the greyhound racing track.
*Sports fields*	The Sports Bowl has the potential to be a hub for sports in the south and to provide a venue for professional sports. The infield of the velodrome and the grandstand was seen underutilised and as an opportunity for sports and spectators.	Provide for field sports like rugby, football and kilikitiki. Mark out one of the sports fields for ki o rahi to see if there is any community interest in playing this sport.
*Play and informal recreation*
*Playground*	Expanding the playground to provide for a wider range of ages and abilities is well supported. Submitters mentioned the need to provide for an all abilities fenced playground at the park.	Provide for a playground for all ages and abilities which includes fencing and facilities children and their families.
*Splash Pad*	The splash pad was rated highly at the face to face engagement. It was not well supported in the online feedback, people mentioned that it was a seasonal activity.	Test community interest in a splash pad and water play at the park by activating the park with water play in the summer. Install the splash pad as a high priority short term outcome for the park.
*Event space/plaza*	The plaza and event space did not receive favourable feedback from any channels. Some written comments and the Polyfest Director identified the park is one of the only locations in the south which can be used for events. Its size, location and proximity to public transport make the Sports Bowl ideal for medium and large events.	Test the idea of creating a central plaza by closing the centre of the park and reopening the Boundary Road entry. Design infrastructure in the park to be event friendly, by installing removable bollards, reinforced paths and roads and other hard surfaces which won’t be damaged by trucks. Provide power near event locations.
*Safety*	Suggestions for improving safety include: · trim the tees · improve and add lighting · bring playground closer to the roadside · security patrols · increase the range of activities	Light sports fields, courts, playground, youth hub and the main walking paths in the park. Ensure light does not spill into neighbouring houses. Use crime prevention through design principles to design new assets and improve existing assets in the park. Undertake a very selective crown lifting of trees on the Te Irirangi Road boundary of the park to see if it improves safety in the park.
*Motor sport*	Use of the park for skid fest, siren club and radio controlled cars was identified as an opportunity for the park.	Colin Dale Motor Sport Park is the primary location for motor sport in the region. Radio controlled vehicles can book spaces in the park for their events including the velodrome.
*Greyhound track*	Users of the greyhound track supported the retention of the track at the sports bowl. Many people making feedback were greyhound owners and noted that racing greyhounds was their main income. Opposition to the greyhound track due to the animal welfare issues associated with this activity. Many people opposed to greyhound racing suggested athletics was a better use of the space as it would be of more use to the local community. Others commented that gambling wasn’t an appropriate use of the park and noted the harm gambling causes to communities.	Given the high level of community support for an athletics track staff have prepared a detailed needs assessment and feasibility study for an athletics track. Based on the anticipated demand for an athletics track and field facility and the low participation and low utilisation of the greyhound track this report finds that an athletics track and field facility should have priority over greyhound racing at Manukau Sports Bowl. Greyhound racing has been removed from the draft plan (refer to paragraphs 33 to 45.)
*Other ideas*	· a café · teaching gardens - expansion of the ‘Let’s grow boundary’ concept. · a waharoa at both ends of the park reflecting the diverse ethnicities living within the area. · an arts centre where we can hire hall or rooms out to the community to utilise. · graffiti wall · design the park to accommodate people with disabilities and their families	Consider as part of the master plan implementation

Theme

Feedback

draft plan change

Pedestrian and cycle network

Pedestrian bridge across the motorway

Low support for the bridge mostly because of the cost.

Support for improving walking and cycling routes on Te Irirangi Drive and Boundary Road.

Show the link in the draft plan, to be consistent with the Ōtara-Papatoetoe Greenways Local Paths Plan 2017 and to show how important having a safe walking and cycling connection across the motorway is to connect the community.

Tennis and indoor courts

Indoor courts for basketball, volleyball and futsal were rated as a high priority.

Provide for indoor courts as a medium investment / medium term activity.

Cycling

Support for making the park more bike friendly.

Pump track

It was rated as a high priority for implementation.

Ōtara Bike Burb mentioned they would prefer a bike park.

Work with the community and the Ōtara Bike Burb to design a bike track which has pump elements as a priority action in the draft plan. This should be designed to be flexible facility.

Skate park

Many people requested a skate park in their feedback.

Wheeled play provision is identified as a service outcome for the park with a focus on bikes, scooter and learn to ride experiences rather than skate. There is a skate park located nearby at Hayman Park with plans underway for the delivery of a pump track. Manukau Sports Bowl has the potential to provide a complementary wheeled play experience to that planned for Hayman Park.

Velodrome

The velodrome has to be better used by the community.

People want to access the interior of the velodrome and noted it could be used as a sports field especially with the lights and the grandstand.

Work with the community to identify ways to activate the velodrome interior to increase the use of the space, for example volleyball, basketball and other small courts.

Renew the velodrome lighting to expand the hours the space can be used.

Work with Auckland Cycling etc. to develop programmes to make the velodrome available to the local community.

Athletics and sports fields

Athletics

An athletics track was rated highly across the feedback channels.

Given the high level of community support for an athletics track staff have prepared a detailed needs assessment and feasibility study for an athletics track.

The needs assessment supports the provision of a synthetic athletics track and field facility at Manukau Sports Bowl in the area currently occupied by the greyhound racing track.

Sports fields

The Sports Bowl has the potential to be a hub for sports in the south and to provide a venue for professional sports.

The infield of the velodrome and the grandstand was seen underutilised and as an opportunity for sports and spectators.

Provide for field sports like rugby, football and kilikitiki.

Mark out one of the sports fields for ki o rahi to see if there is any community interest in playing this sport.

Play and informal recreation

Playground

Expanding the playground to provide for a wider range of ages and abilities is well supported.

Submitters mentioned the need to provide for an all abilities fenced playground at the park.

Provide for a playground for all ages and abilities which includes fencing and facilities children and their families.

Splash Pad

The splash pad was rated highly at the face to face engagement.

It was not well supported in the online feedback, people mentioned that it was a seasonal activity.

Test community interest in a splash pad and water play at the park by activating the park with water play in the summer.

Install the splash pad as a high priority short term outcome for the park.

Event space/plaza

The plaza and event space did not receive favourable feedback from any channels.

Some written comments and the Polyfest Director identified the park is one of the only locations in the south which can be used for events. Its size, location and proximity to public transport make the Sports Bowl ideal for medium and large events.

Test the idea of creating a central plaza by closing the centre of the park and reopening the Boundary Road entry.

Design infrastructure in the park to be event friendly, by installing removable bollards, reinforced paths and roads and other hard surfaces which won’t be damaged by trucks. Provide power near event locations.

Safety

Suggestions for improving safety include:

· trim the tees

· improve and add lighting

· bring playground closer to the roadside

· security patrols

· increase the range of activities

Light sports fields, courts, playground, youth hub and the main walking paths in the park.

Ensure light does not spill into neighbouring houses.

Use crime prevention through design principles to design new assets and improve existing assets in the park.

Undertake a very selective crown lifting of trees on the Te Irirangi Road boundary of the park to see if it improves safety in the park.

Motor sport

Use of the park for skid fest, siren club and radio controlled cars was identified as an opportunity for the park.

Colin Dale Motor Sport Park is the primary location for motor sport in the region.

Radio controlled vehicles can book spaces in the park for their events including the velodrome.

Greyhound track

Users of the greyhound track supported the retention of the track at the sports bowl. Many people making feedback were greyhound owners and noted that racing greyhounds was their main income.

Opposition to the greyhound track due to the animal welfare issues associated with this activity.

Many people opposed to greyhound racing suggested athletics was a better use of the space as it would be of more use to the local community.

Others commented that gambling wasn’t an appropriate use of the park and noted the harm gambling causes to communities.

Given the high level of community support for an athletics track staff have prepared a detailed needs assessment and feasibility study for an athletics track.

Based on the anticipated demand for an athletics track and field facility and the low participation and low utilisation of the greyhound track this report finds that an athletics track and field facility should have priority over greyhound racing at Manukau Sports Bowl. Greyhound racing has been removed from the draft plan (refer to paragraphs 33 to 45.)

Other ideas

· a café

· teaching gardens - expansion of the ‘Let’s grow boundary’ concept.

· a waharoa at both ends of the park reflecting the diverse ethnicities living within the area.

· an arts centre where we can hire hall or rooms out to the community to utilise.

· graffiti wall

· design the park to accommodate people with disabilities and their families

Consider as part of the master plan implementation

32. The public were asked their opinion on transitioning some of the park land into housing as a potential funding source and to improve security overlooking the park. While it was noted that more affordable housing in the area is required, there was limited support for the sale of park land.

Continuing greyhound racing on the park is not supported by the wider community

33. The greyhound racing track has been located on the park since 1989. It is the only greyhound racing track in the Auckland Region and only one of four located in the North Island.

34. The assessment of opportunities analysis for the park (Attachment D) prepared to inform the development of the master plan found that:

· as this spectator sport is televised there is limited onsite spectator participation

· the greyhound track has low alignment with local catchment need (both now and in the future) and that participation outcomes are not achieved from a sport and active recreation perspective

· generally, the facilities are not open to the public and assuming two days a week usage, it was deemed well below "ideal" level utilisation for sports park activation

· greyhound racing rated as the lowest priority weighting in the opportunities analysis.

35. The strategic recreation fit for the community of greyhound racing was questioned by many people providing feedback on the notified plan.

The need to provide for athletics at the park has been confirmed

36. Community feedback on the notified plan supported the provision of the athletics facility at the park.

37. The notified plan stated:

The needs analysis undertaken in 2021 identified further analysis and data are required to support the needs analysis for an athletic track. Given the high level of community support for an athletics track it is recommended that a detailed needs assessment and feasibility study along with consultation with athletic clubs is undertaken.

38. Following this community feedback, we have undertaken a detailed needs assessment to determine whether an athletics facility should be provided at the park (Attachment E).

39. The detailed needs assessment for athletics identifies the park as being the preferred location for athletics for the following reasons:

· can accommodate synthetic surfaces so it can be used all year round

· can provide lights to run winter athletics programmes and support casual use into the evening all year round

· can provide for wheelchair access

· has access to an indoor facility for junior, and strength and conditioning training in the Tennis Dome or the indoor court facility proposed in the draft master plan

· currently tennis, cycling and some field sports are operating at the park and could use a track for training

· will have access to a gym or fitness training as planned in the draft master plan for the park.

40. The notified plan identified the best place to locate an athletics facility would be in the area currently occupied by greyhound racing.

41. The notified plan was not sufficiently clear on the competing needs and the proposed use of the same area on the park for athletics and greyhound. The plan also did not provide sufficient clarity on which activity should be given priority.

42. The notified plan summary table (page 39) stated [greyhound] existing facilities to remain or athletics for the short, medium and long term options. In the introduction page 46, it stated for the medium term planning for the park that it; provides for the option of replacing the greyhound facility with a grassed athletics track if the space is no longer required for greyhound racing and by the community. For the long term planning it stated; This provides for the option of a synthetic athletics track if the space is no longer required by greyhounds. This language was insufficient to provide clarity as to the priority use management intentions.

43. The notified plan assessment of opportunities scored greyhound racing at 25.5 and athletics at 53.6 (while stating further needs analysis for athletics was required to be more accurate) yet the notified plan only provided for athletics, which had twice the scoring of greyhound racing, if space is no longer required by greyhounds.

44. We have weighed the ongoing community needs for the different activities on the park and found there is greater priority need for active recreation activity of athletics than greyhound racing for the following reasons:

· interest and participation in athletics tracks and field sports at both a regional and national level is higher than for greyhound racing

· based on the anticipated demand for an athletics track and field facility and the low participation and low utilisation of the greyhound track, we find that an athletics track and field facility should have priority over greyhound racing at Manukau Sports Bowl.

45. We recommend updating the notified plan to prioritise providing for an athletics facility and to show that greyhound racing is no longer a priority activity into the future. Under such a proposal there could be a phased approach to the transitioning the land use to athletics.

Consultation on the updated draft plan is recommended

46. If the local board wishes to prioritise athletics over greyhound racing in the long term spatial planning for the park, and in the same area as the Auckland Greyhound Racing Club currently holds a lease, it is important that any persons who may be affected by or have an interest in this decision, are provided with the opportunity to submit their feedback on this amended proposal.

47. Staff recommend the local board undertake another round of community consultation on the updated draft plan to ensure those with an interest or those affected are able to provide their feedback on the amended proposals.

48. Consultation on the updated draft plan will provide information to the local board about the public interest in athletics and any other sport, game, or recreational activities for the Manukau Sports Bowl, that might replace greyhound racing.

49. If approved, we would seek community feedback on the updated draft plan starting 19 August 2022 for four weeks. We will use the Have Your Say section on the council’s website for feedback.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. Climate impacts will be assessed during the development of an implementation plan and will be aligned with Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

51. The master plan implementation, design and development will include consideration of aspects such as water sensitive design, use of sustainable and ethical products, use of healthy products and construction waste. Assets over $10 million will be expected to achieve a minimum 5-star Green Star or equivalent rating.

52. The master plan emphasises the importance of ecological restoration and has actions to improve water quality including the wetland in the north of the park and a water sensitive urban design approach.

53. The urban heat island effect will be minimised by creating cooler environments by minimising building footprints and hard landscaping, use of water in the landscape, increasing tree cover and vegetation.

54. These environmental initiatives will improve habitat for insects, birds and bats, and help offset carbon emissions, but are dependent on funding and resources to implement.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. Manukau Sports Bowl sits within the Transform Manukau programme area which is led by Eke Panuku. We have worked closely with Eke Panuku on the development of the master plan to ensure that the master plan aligns with the other Transform Manukau programme activity.

56. The project has had input from various council departments including Parks Sport and Recreation, Community Facilities, Community and Social Policy, Local Board Services and Regional Services and Strategy. Additional resource from other council departments such as Communication and Engagement and Legal have provided input as required. The roles and responsibilities of teams in the wider council group are outlined in Table 1 of the June 2021 report (File No. CP2021/07418).

57. The updated draft plan and athletics needs assessment has been reviewed by staff from Legal Services, Parks, Sport and Recreation and Eke Panuku.

58. Staff from Community Facilities and Parks, Sport and Recreation provided input and advice to prepare the updated draft plan and the athletics facility needs assessment.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

59. Implementation of the master plan will create lasting benefits for residents of the local board area and park users.

60. Feedback received on the notified plan primarily came from Ōtara-Papatoetoe Local Board residents, many of whom mentioned they lived near to the Manukau Sports Bowl. Feedback is summarised above.

61. Staff shared the feedback on the notified draft plan and recommended changes at a workshop on 3May 2022. A summary of the material presented is attached to this report (Attachment C). Local board members provided feedback supporting the changes to the notified draft master plan following community engagement.

62. The notified draft plan was presented to the neighbouring Manurewa Local Board at a workshop on 2 June 2022. The board supported the draft master plan and stressed the importance of pedestrian and cycling connections between the Manurewa local board area and the Ōtara-Papatoetoe local board area for their residents to have access to Manukau Sports Bowl.

63. The Manurewa Local Board also recommended that the Ōtara-Papatoetoe Local Board work closely with the disability community on the design of the Manukau Sports Bowl to ensure an excellent outcome for people with disabilities.

Tauākī whakaaweawe Māori

Māori impact statement

64. We invited thirteen mana whenua organisations to participate in the development of the master plan:

· Te Kawerau ā Maki

· Ngāi Tai ki Tāmaki

· Ngāti Tamaoho

· Ngāti Te Ata Waiohua

· Te Ākitai Waiohua

· Te Ahiwaru

· Ngāti Pāoa Trust Board

· Ngāti Pāoa Iwi Trust

· Ngaati Whanaunga

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui.

65. Workshops have been attended by representatives of Te Ākitai Waiohua, Ngaati Whanaunga and Ngāti Maru.

66. A summary of mana whenua engagement and feedback was reported to the local board at their March 2022 business meeting (CP2022/02492).

67. Staff will engage with mana whenua during the updated draft plan feedback period.

Ngā ritenga ā-pūtea

Financial implications

Rough order of costs estimate

68. A rough order of costs for the implementation of the master plan has been prepared. The estimated cost to develop the Manukau Sports Bowl to its full vision / long-term option is $93.24 million at May 2022 rates.

Implementation funding

69. Currently, approximately $15 million CAPEX has been forecasted for potential implementation of part of the master plan at the Manukau Sports Bowl using Transform Manukau reinvestment based on forecast net site-sale revenues. This investment funding will be subject to an Indicative Business Case and Detailed Business Case approval from the Eke Panuku Chief Executive following the adoption of the master plan. A wider Transform Manukau programme review of project priorities is also being discussed with the Ōtara–Papatoetoe Local Board in parallel, to confirm that funding for the Manukau Sports Bowl is still a priority in the context of the rest of the wider programme in the Manukau Central and Wiri areas.

70. The local board can fund the implementation of elements of the master plan with locally driven initiatives capital funding, asset renewal budget and capital expenditure.

71. The Service Property Optimisation Policy is a potential source of additional funding and will be investigated by Eke Panuku and Community Facilities once a decision has been made on the master plan. This would involve the identification and sale of land currently used for service purposes. Agreement would be required between Eke Panuku, Auckland Council and the local board.

72. Ongoing investigations and implementation work will be undertaken by Auckland Council, Eke Panuku, and the local board to further identify the scope of investment.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

73. A risk assessment has been undertaken and three key risks have been identified at this stage of the project.

74. Timeline The timeline for feedback on the updated draft plan is short to enable staff to provide advice to the local board to inform their decision-making on the renewal of the Auckland Greyhound Racing Club in December 2022. The delivery of the master plan within the proposed timeframes will be dependent on staff preparing and presenting decision-making reports to the local board. Staff will ensure resourcing arrangements are reviewed regularly to ensure delivery is achievable within the timeframes.

75. Community and stakeholder participation A short timeframe for feedback has been proposed to meet the deadline for the lease renewal. Staff will target engagement with key stakeholders and ensure they are aware of the short timeline and aware of how to provide feedback.

76. Covid 19 Covid 19 presents a risk to our ability to engage with the community. Widespread community transmission of Covid-19 might affect the ability of the community to engage with us as well as our services, service delivery, our people and customers. Auckland Council departments have business continuity plans in place however delays may occur.

Ngā koringa ā-muri

Next steps

77. Following the local board’s approval of the draft master plan, staff will begin community engagement and engagement with mana whenua, leaseholders including The Auckland Greyhound Racing Club and key stakeholders. We will present feedback on the draft master plan to the local board in November 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Needs assessment December 2021 (Under Separate Cover)
b ⇨	Notified Draft Master Plan for Manukau Sports Bowl (Under Separate Cover)
c ⇨	Needs analysis report (Under Separate Cover)
d ⇨	Athletics needs assessment (Under Separate Cover)
e ⇩	Assessment of opportunities weighted scores	27

Ngā kaihaina

Signatories

Author

Shyrel Burt - Service and Asset Planning Specialist

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Richard Davison - Senior Project Planning Leader, Panuku Development Auckland

Sarah McGhee - Local Area Manager

Ōtara-Papatoetoe Local Board

16 August 2022

New community Agreement to Lease for Ngāti Ōtara Marae Society Incorporated at Ngāti Ōtara Park, 2 Alexander Crescent, Ōtara

File No.: CP2022/11174

Te take mō te pūrongo

Purpose of the report

1. To seek an agreement to lease for Ngāti Ōtara Marae Society Incorporated, for a site within Ngāti Ōtara Park, 2 Alexander Crescent, Ōtara.

Whakarāpopototanga matua

Executive summary

2. Ngāti Ōtara Marae Society Incorporated seeks a community agreement to lease to commence their rebuild project at Ngāti Ōtara Park, 2 Alexander Crescent, Ōtara.

3. The marae komiti currently holds a lease for 2,310 square meters (more or less) of the park. Due to subsidence under the meeting house on the western side of Ōtara Road the komiti are planning on a new build on the eastern side of the road.

4. Landowner approval for the new site was granted in March 2019. This approval was for two years and was extended in December 2021 for an additional two years.

5. The komiti aims to build a new whare nui (meeting house), wharekai (kitchen/dining building), wharepaku (ablution block) and whare taonga (storeroom) on the new site to allow for continued provision of the services provided to the local community. These activities align with the local board plan 2020 outcomes “Outcome 3 - A thriving, inclusive and safe community” and “Outcome 4 - Parks and facilities that meet our people’s needs”.

6. The komiti has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The komiti has all the necessary insurance cover, including public liability insurance, in place.

7. The proposed new build is on land reclassified as local purpose (marae) reserve in 2019. Therefore, public notification of the intention to lease is not required as this took place as part of the 2019 reclassification process.

8. Impacts on climate change are expected during the build project and the use of both sites until the completion of stage two. Once stage two is complete the existing wharenui and wharepaku will be demolished or removed.

9. This report recommends that a new community agreement to lease be granted to Ngāti Ōtara Marae Society Incorporated. One of the schedules to the agreement to lease is a draft lease that will come into effect when the conditions in the agreement to lease are met and building commences. In line with the Community Occupancy Guidelines 2012 the recommended term for the new lease is 10 years plus a single renewal term of a further 10 years.

10. If the local board decides to grant the lease, staff will work with the tenant to finalise the agreement to lease and draft lease documents.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) grant, under section 61 (2A) of the Reserves Act 1977, an agreement to lease to Ngāti Ōtara Marae Society Incorporated for 5,841 square meters (more or less) of land at Ngāti Ōtara Park described as Section 1, Survey Office Plan 541424 (part of Record of Title NA2110/99), and outlined in blue on Attachment A, on the following terms:

i) on or before 1 September 2025 obtain sufficient funding for Stage One (wharenui and wharepaku) of the build project

ii) the tenant commencing the development within one (1) year from the date of satisfaction of condition i. above

b) subject to meeting the requirements of a) above, grant, under section 61 (2A) of the Reserves Act 1977, a new community ground lease to Ngāti Ōtara Marae Society Incorporated for 5,325 square meters (more or less) of land described as Section 1 Survey Office Plan 541424, and outlined in red on Attachment A, on the following terms:

i) term – 10 years, plus one 10 year right of renewal

ii) commencement date – immediately at the start of physical building works

iii) annual rent – one dollar ($1.00) plus GST if demanded

iv) Community Outcomes Plan - be developed two years after the completion of stage two of the building

c) note all other terms and conditions in accordance with the conditions of the resource consent, the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Horopaki

Context

The land

11. The land at 2 Alexander Crescent, Ōtara is described as Section 1, Survey Office Plan 541424 (part of Record of Title NA2110/99) and is held by the Crown, through the Department of Conservation and vested in trust to Auckland Council, as a classified local purpose (marae) reserve and subject to the Reserves Act 1977.

12. Generally, as Crown land, it may be returned to Crown control and used as redress for any successful claim for the land made under the Treaty of Waitangi Act 1975. Advice has been received from Council’s Manager of Treaty Settlements that the Crown has not included any Ngāti Otara Park land in a proposed Treaty settlement with Te Ākitai Waiohua.

13. As the land is a classified local purpose (marae) reserve, public notification of the intention to lease is not required. Reclassification of the site was undertaken in 2019.

Map

Description automatically generated

2 Alexander Crescent3, Otara

Current lease

14. The current lease for the marae site on the western side of Ōtara Road was signed with Manukau City Council in 1985. This lease was for 1.232 hectares (more or less) of the park and had an initial term of 33 years, plus a renewal term for a further 33 years. This lease will reach final expiry in 2051. Within the original lease footprint, a new wharenui (meeting house) and wharepaku (ablution block) were built and opened in February 1991. A kōhanga reo was built on the corner of Gilbert and Ōtara roads in 1993.

15. The original term had a renewal term of a further 33 years. When the lease was renewed the local board granted it for eight years, plus a further term for 25 years; bringing the term up to the original 33 years. This was in acknowledgement of the proposed new build on the eastern side of Ōtara Road. At the time of the renewal the lease area of the original site was reduced to 2,052 square meters (0.2052 ha) (more or less) and covered the footprint of the wharenui/wharepaku, wharekai; and the kōhanga reo site.

The project

16. In 2011 Ngati Ōtara Marae Society Incorporated and The Ōtara Rugby League Football Club Incorporated (Scorpions) began a collaboration project with Auckland Council to build a new multi-sport building and a new marae complex on Ngati Ōtara Park. The new council-owned multisport building was completed and opened in early 2021.

17. A new marae complex to replace the wharenui (meeting house), wharekai (kitchen/dining building), wharepaku (ablution block) and whare taonga (storeroom) is planned for a site to the south of the existing carpark for the reserve:

Map

Description automatically generated

Ngati Ōtara Park – new site for Ngati Ōtara Marae

18. A two-stage build project is planned with the wharenui, whare taonga and wharepaku in stage one and the wharekai in stage two:

Diagram, engineering drawing

Description automatically generated

Ōtara Marae: build stages

New lease

19. Under the Auckland Council Community Occupancy Guidelines 2012 the standard lease term for a group-owned building is 10 years, with a single 10-year right of renewal. The board may vary this with a maximum term of 33 years (plus renewals) available under the Reserves Act 1977.

20. A Community Outcomes Plan is also a standard schedule within new community leases granted. This is an annual report that includes information on the group’s activities, membership and revenue measured against agreed targets within a standard set of performance measures. The targets are developed from information provided by the applicant/tenant on:

· membership (age, gender and ethnicity)

· the level of services provided

· use of the building

· volunteers and paid staff levels

· asset management and maintenance, including building insurance (where appropriate)

· governance

· finances and public liability insurance.

21. As the new building will change the operation of the marae staff recommend that a community outcomes plan be developed two years after the completion of the building. That way actual usage data can be collected and used to develop the performance targets.

Ngāti Ōtara Marae Society Incorporated

22. Ngāti Ōtara Marae Society Incorporated was first registered with the New Zealand Companies Office under the Incorporated Societies Act 1908 in June 1982. They have been active in Ōtara since the establishment of the Ōtara Marae Steering Committee in 1966. Land for the marae was set aside on the area now known as Ngāti Ōtara Park. Following the relocation of an ex‑government building from Ōtāhuhu; the first stage of the marae was opened in April 1972; this building is now the wharekai (kitchen and dining hall).

23. Members of the marae have been active in the development of the community of Ōtara from its outset in the 1960s. These include Te Puke Ōtara, Kokiri Te Rahuitanga, Māori Women’s Welfare League branches (Te Rongo Pai and Te Rau Aroha), Māori Wardens (including Turehou, Ōtara and Tongan wardens), Whaiora Marae, Ōtara Health, Ōtara Community Networks, Ōtara Resource Network, Nga Kōhanga Reo, Ōtara Music Arts Centre and Ōtara Rugby League Football Club (Scorpions).

Tātaritanga me ngā tohutohu

Analysis and advice

24. The society has submitted a comprehensive lease application, including financial statements.

25. They are not in breach of their existing lease and the financial accounts reflect that they have sufficient reserves to meet their liabilities and appear to be well managed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. There is expected to be an impact on greenhouse gas emissions during the two-stage build, with both sites operating until the completion of stage two. After which the existing buildings (wharenui and wharepaku) are to be removed from the existing site, or demolished.

27. Climate change has the potential to impact the lease as the new site sits adjacent to a flood plain area:

A picture containing text

Description automatically generated

2 Alexander Crescent, Ōtara

Note: The flood map shows the extent of flooding expected during severe rainfall events. Areas that are not highlighted may also experience flooding in some circumstances. There are two layers:

i) flood plains show areas predicted to be covered by flood water as a result of a one-in-100-year rainstorm event by river or surface flooding

ii) flood prone areas are low points in the ground that may flood. They are often associated with roads or railway embankments, or places where water can become trapped and pool if their outlet is blocked. These areas are also associated with one‑in-100-year rainfall events.

28. A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep or travelling very fast or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. Council staff from Community Facilities (project management and community leasing), Parks, Sports and Recreation and Local Board Services together with representatives from Community Leisure Management (CLM) and the two architectural companies designing the two projects (Pacific Environments and Design Tribe) worked with Ngāti Ōtara Marae and Scorpions Rugby League Club as a project team that took the Ngāti Ōtara Park redevelopment project through design, and consenting, to the start of construction of the multisport building.

30. The commencement of construction of stage one of the marae build project is dependent on the marae komiti securing funding for the building.

31. There are no identified impacts on other parts of the council group. The views of council-controlled organisations (CCOs) were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Ngāti Ōtara Marae and Ōtara Rugby League and Sports Club continue to work together on their shared vision for Ngāti Ōtara Park: to be the gateway to vibrant sport and cultural opportunities for all. They aim to collectively offer services, sports and a vibrant cultural exchange to benefit all ages within the local community.

33. The recommendations within this report fall within the local board’s allocated authority relating to local recreation, sports and community facilities.

34. The application was discussed with the local board at their workshops of 8 February and 24 May 2022. Following the May 2022 workshop a memo, answering members’ questions over applications for council and other funding of the project, was distributed to members.

35. The delivered activities align with the Ōtara-Papatoetoe Local Board Plan 2020 outcomes and objectives and the Auckland Plan:

Outcome	Objective
Outcome 3: A thriving, inclusive and safe community	An active and engaged community, leading local initiatives
Outcome 4: Parks and facilities that meet our people’s needs	Ensuring our parks and facilities meet local needs for sports, recreation and community activity.

Table A: 2020 Ōtara-Papatoetoe Local Board Plan outcomes and objectives

Strategic Direction	Priority Area
Enable Māori aspirations through recognition of the Treaty of Waitangi and customary rights	Priority Area 3: Enable Māori aspirations for thriving and self-sustaining marae

Table B: 2020 Auckland Plan strategic direction and priority areas

Tauākī whakaaweawe Māori

Māori impact statement

36. Engagement with iwi took place in 2019 when the new site for the new buildings was reclassified from recreation reserve to a local purpose (marae buildings) reserve.

37. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

38. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

39. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

40. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

41. The cost of preparing the agreements is borne by council. The council’s Marae Infrastructure Programme has this build project on their list for financial support once the agreement to lease is granted.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. Should the local board decide not to grant the recommended agreement to lease, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the Ōtara-Papatoetoe Local Board Plan outcomes.

Ngā koringa ā-muri

Next steps

43. Subject to the local board approval of the recommendations, staff will prepare the agreement to lease document for signing by Ngāti Ōtara Marae Society Incorporated.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan - 2 Alexander Crescent, Otara	39

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Sarah McGhee - Local Area Manager

Ōtara-Papatoetoe Local Board

16 August 2022

Welcoming Communities - Te waharoa ki ngā hapori

File No.: CP2022/10989

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek approval from the local board to submit an expression of interest to join the Welcoming Communities programme - Te waharoa ki ngā hapori in September 2022.

Whakarāpopototanga matua

Executive summary

2. Immigration New Zealand and Auckland Council have collaborated in a scoping project that will enable the Ōtara-Papatoetoe Local Board and their communities to join the Welcoming Communities – Te waharoa ki ngā hapori programme.

3. The local board may submit an expression of interest to join the programme. If successful, Immigration New Zealand will support the programme in the form of knowledge sharing, Welcoming Standards that provide a benchmark for the development of a Welcoming Plan and an accreditation process, celebration of success and seed funding over three years towards the development and implementation of a Welcoming Plan.

4. A Welcoming Plan helps to create more welcoming and inclusive environments to deliver activities that generate economic, social, civic and cultural benefits for newcomers and established communities.

5. Welcoming Communities outcomes aligns strongly with the work programme that the Ōtara-Papatoetoe Local Board is already implementing, including through the delivery of its Local Board Plan, and through collaborations with community groups and stakeholders.

6. Staff have engaged with regional and local stakeholders though online and face-to-face meetings, as well as written feedback. All the organisations that responded expressed a desire to be involved in the programme and acknowledged its potential benefits to newcomers and communities.

7. Staff have presented the feedback to the local board through a series of workshops.

8. Staff recommend that the local board apply to join the programme and support the Community Innovation team in Connected Communities to manage and submit an expression of interest (EOI) on behalf of the local board in September 2022.

9. It is anticipated that the Ōtara-Papatoetoe Welcoming Plan development will commence early 2023 following successful acceptance of the application.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) direct staff to complete an expression of interest on behalf of the local board to join the Welcoming Communities programme - Te waharoa ki ngā hapori

b) delegate to the Chair the approval of the local board's expression of interest by 30 September 2022, for submission to Immigration New Zealand.

Horopaki

Context

10. Immigration New Zealand (INZ) is leading a Welcoming Communities – Te waharoa ki ngā hapori programme (Welcoming Communities) under the auspices of the New Zealand Migrant Settlement and Integration Strategy and the New Zealand Refugee Resettlement Strategy.

11. INZ and Auckland Council have collaborated in a scoping project that will enable five local boards and their communities to join the programme through a manageable pathway. All five local boards have a highly diverse and growing population and indicated interest in Welcoming Communities in previous years.

12. The local boards, through staff may submit an expression of interest in September 2022 to join the programme. If successful, Immigration New Zealand will assist in the first three years of the delivery of the programme, in the form of knowledge sharing, recognition of achievements through an accreditation process and funding support.

13. This will include a $50,000 funding contribution each year for three years to help develop and implement a Welcoming Plan each for participating local boards. A Welcoming Plan helps to plan and monitor activities and initiatives that generate economic, social, civic and cultural benefits for newcomers and local communities, using the Welcoming Communities standard as benchmark (refer to Attachment A: Welcoming Communities – Te waharoa ki ngā hapori, Standard for New Zealand, Dec 2017).

14. There is also provision for a one-off contribution of $9,500 towards activities once a local board becomes an Established Welcoming Community, which is the second stage of the accreditation process once the local board begins implementing the Welcoming Plan.

15. At a workshop on 1 March 2022, the local board received information on the Welcoming Communities Scoping Project and an initial assessment from staff on the alignment of Welcoming Communities with Auckland Council and Ōtara-Papatoetoe Local Board’s strategies, plans and work programmes.

16. The local board confirmed interest in Welcoming Communities and directed staff to move to the next stage of engagement with community stakeholders to seek their feedback on the programme.

17. At a workshop on 14 June 2022, the local board received an update from staff outlining the feedback received from regional and local stakeholders, and progress with mana whenua engagement.

Community stakeholders’ perspectives on Welcoming Communities

18. Staff engaged with mana whenua and regional and local stakeholders through online and face-to-face meetings and also received written feedback. Staff also reviewed key strategic documents such as Kia Ora Tāmaki Makaurau, Te Ara Moana, Libraries Talanoa Strategy, Thriving Communities Ngā Hapori Momoho, Diversity and Inclusion Strategy to collate mana whenua and community input relevant to this topic.

19. The table in Attachment B summarises key points of feedback received on the potential benefits and opportunities of the Welcoming Programme for Tāmaki Makaurau Auckland, including the following:

● ensure alignment with strategies the community has already engaged with

● integrate community engagement on Welcoming Communities matters with other local board engagement as much as possible

● uphold individual iwi identity and culture

● iwi leadership

● local board leadership

● amplify the voice of newcomers

● develop understanding of Te Tiriti o Waitangi and Māori culture amongst newcomers

● acknowledge the leadership and on-going involvement of marae, Pacific and ethnic grassroot organisations and other community organisations in welcoming and/or assisting the successful settlement of newcomers

● create a more equitable and enabling system

● enhance social cohesion, belonging and participation.

20. Organisations based in the Ōtara-Papatoetoe Local Board area identified the following potential opportunities:

● increase inter-cultural awareness through, for example, cultural tours

● welcoming ceremonies for Pasifika and all newcomers

● community engagement through activities, such as sports and cultural events and programmes

● engage with less visible groups to help people connect with each other and with services.

Tātaritanga me ngā tohutohu

Analysis and advice

21. Based on the desktop review of existing policies and programmes and feedback from regional and local stakeholders, staff considered the following options:

	Option 1: status quo	Option 2: join Welcoming Communities
Opportunities	Continue to develop the work programme aligned with existing council policies and local board plans. Opportunity for the local board to adopt the Welcoming Communities standard as a guide/ practice tool to assess and improve activities from the perspective of newcomers and host communities.	Continue to develop the work programme aligned with existing Council and local board plans and policies, with additional Welcoming Communities outcomes, with increased focus on the perspective of newcomers and host communities. Embed Welcoming Communities outcomes in future Local Board plans for teams across council to consider in their programming. Recognition of the local board commitment to the wellbeing of newcomers and pro-active actions to enhance inter-cultural connections. Enhanced collaboration between local and central government as well as regional and grassroot organisations. Enhanced engagement with the local community, including newcomers. Additional resourcing for the planning and implementation of welcoming activities.
Considerations	Missed opportunity to access additional knowledge, expertise and funding resources to develop a consistent approach across Council in creating welcoming spaces.	Staff commitment to develop the Welcoming Plan with communities and the resources required to support embedding the plan. Commitment to staff resourcing and regular reporting processes to MBIE if accreditation is pursued as a next stage. Create a more joined up approach within council services and also community groups to serve new communities.
Financial implications	The Local Board may wish to allocate additional funding within existing LDI for existing or new welcoming activities without participating in the programme.	Expectation will be that the local board work programme will identify activities aligned with the Welcoming Plan within existing or additional LDI allocations over time (part of existing initiatives or new activities). Joining the programme will provide three-year funding support towards developing and implementing the plan. Opportunity to create new collaborations, identify anchor partners, leverage local board funding and increase access to resources from Auckland Council for local groups.
Risks	Potential perception of a missed opportunity to focus on matters deemed to have deep impacts on community wellbeing and social cohesion.	Potential for a gap in funding towards implementation of the developed Welcoming Plan if clear outcomes have not been identified and earmarked within LDI. Sustainability and long-term vision of the programme including a whole of council approach need to be considered from the start.

Recommendations

22. Staff consider that the benefits of joining the welcoming communities outweigh the potential costs and risks and recommend that the Ōtara-Papatoetoe Local Board submit an expression of interest to join the Welcoming Communities programme.

23. Should the application be successful, it is anticipated that the programme will commence early 2023. Staff anticipate that programme resources for the first three years of the programme would be targeted to achieve the following:

· Year 1: Mobilisation, planning and piloting new opportunities

o iwi engagement

o community engagement

o drafting of the Welcoming Plan

o design and piloting of key welcoming resources, such as local orientation programmes; learning about Aotearoa New Zealand and local history, Te Tiriti o Waitangi, cultures and traditions, the roles and functions of local board, Auckland Council and CCOs; local community asset maps and directories

o identifying key anchor partners

o mobilisation of funding and other resources for implementation of the Welcoming Plan within and outside of council.

· Year 2 and 3: Implementation of the Welcoming Plan and continuous improvement

o coordination, liaison, capacity and capability building support aligned with Welcoming Community standards for initiatives led by communities, iwi and urban marae

o on-going support for iwi and community engagement and relationship building

o reporting against the Welcoming Communities Standard for accreditation purposes if the local board decide to pursue.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The decision of the local board to join Welcoming Communities will not have any impact on greenhouse gas emission.

25. One objective of Welcoming Communities is to strengthen inter-cultural and community connections and build social capital. This in turn will help increase the resilience of communities in the face of potential emergency situations such as those caused by extreme weather events. This aligns with the Auckland Climate Plan’s priority: Te manahau o te iwi me ngā wāhi - Resilience of our people and places.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Welcoming Communities aligns strongly with the Auckland Plan Outcome of Belonging and Participation and will help the planning and implementation of targeted local programmes and activities in the following key Focus Areas:

● Focus Area 1: Create safe opportunities for people to meet, connect, participate in, and enjoy community and civic life. For example, Welcoming Communities can help identify and address barriers that prevent newcomers from participating in community activities and revitalise existing programmes in community facilities

● Focus Area 2: Provide accessible services and social and cultural infrastructure that are responsive in meeting people's evolving needs. For example, Welcoming Communities will look at whether communications are appropriate and fit for purpose, and whether the design and operation of public spaces is welcoming and inclusive for diverse cultures

● Focus Area 3: Support and work with communities to develop the resilience to thrive in a changing world. For example, Welcoming Communities will help reflect on how newcomers are supported to develop their leadership and civic engagement, and how easy it is for newcomers and receiving communities to interact, connect and learn about each other

● Focus Area 4: Value and provide for Te Tiriti o Waitangi/the Treaty of Waitangi as the bicultural foundation for an intercultural Auckland. Mana whenua will have a prominent role in defining the values and principles of the programme. Increasing knowledge of Te Tiriti o Waitangi and Māori values and culture amongst newcomers will be a priority

● Focus Area 5: Recognise, value and celebrate Aucklanders' differences as a strength. For example, through welcoming events and activities that showcase and celebrate cultural diversity.

27. Welcoming Communities also aligns with the Thriving Communities Strategy 2022-2032 - Ngā Hapori Momoho. It has the potential to improve council engagement with communities and build community capacity and capability to participate, using a collaborative and empowering approach that brings together central government, council, local boards, local residents and community stakeholders. Specifically Welcoming Communities aligns with the outcomes of Whanaungatanga, Manākitanga and Kotahitanga, and Objective 4: Grow community and inter-cultural connection.

28. Staff are engaging with Auckland Council services, mana whenua representatives and community stakeholders to develop a framework for Welcoming Communities in Tāmaki-Makaurau Auckland that will deliver on local priorities identified in Welcoming Plans while building on regional level leadership and strategy and leveraging resources within and outside of Auckland Council, and in particular using the following approach:

· Te Tiriti o Waitangi principles, Kia Ora Tāmaki Makaurau outcomes and mana whenua leadership and values reflected throughout the programme

· alignment with and strengthening of initiatives already underway under Ara Moana (Pasifika Strategy) focus areas, Libraries Talanoa strategy, Thriving Communities and the Diversity and Inclusion strategy

· collaboration with community providers and funders at the regional level to support collective approaches, system improvements and learnings that empower grassroot organisations and enhance delivery of activities at the local board level.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This report follows a series of workshops where staff introduced Welcoming Communities, sought feedback from the local board on engagement with local stakeholders, and reported on the feedback and insights collated following engagement with regional and local stakeholders, central government organisations and mana whenua.

30. Welcoming communities aligns strongly with the Local Board Plan, in particular Outcome 3: A thriving, inclusive and safe community.

31. There are already several activities within the local board’s work programme which align strongly with Welcoming Communities outcomes. These include for example:

● activities in libraries, arts and community centres

● cultural tours with visits to places of worship

● support for neighbourhood events and teaching gardens

● youth leadership and skills development programmes

● events and festivals such as World of Cultures, Diversity Festival and community-led events

● parks and town centre activations

● on-going collaborations with Kāinga Ora to welcome new residents to new housing areas and build connections with existing communities.

32. Welcoming Communities will help enhance local board engagement with new residents in several ways:

● provide more resources to better coordinate and integrate engagement with newcomers with the Local Board Plan and other engagement processes

● enhance existing relationships and local board initiatives and as well as identify gaps and potential improvements to work programmes

● increase visibility and facilitate access to resources and information for grassroot organisations involved in welcoming activities, for example to amplify:

○ activities led by mana whenua, urban marae and Māori-led organisations

○ grassroot ethnic people and Pacific people-led engagement, leadership, and activities

○ neighbourhood level engagement, leadership, and activities, particularly in areas undergoing significant change

● grow capability and learning opportunities for continuous improvements across all stakeholders.

33. For the Ōtara-Papatoetoe Local Board area, staff suggest, based on our initial assessment and community and local board feedback, that the Welcoming Communities programme may initially focus on:

● identifying and mapping new migrant and community groups/networks

● engagement with under-represented communities, including smaller Pacific Islands and ethnic groups to increase access to resources

● orientation and induction programmes for newcomers

● supporting/fostering diverse cultural events and activities led by community groups.

Tauākī whakaaweawe Māori

Māori impact statement

34. Welcoming Communities, as a national programme, identifies that Māori – represented by tangata whenua, mana whenua, iwi and hapū and/ or other hapori Māori – have a prominent role in Welcoming Plan activities.

35. Welcoming Communities acknowledges the important role of tangata whenua as respected leaders and key collaborators in the development and delivery of Welcoming Communities activities in Aotearoa New Zealand. Two key Māori cultural values underpin the programme. They are Whanaungatanga, the importance of relationships, and Manaakitanga, the value of extending hospitality and caring for other people.

36. An outcome of the Welcoming Communities programme is that local government, tangata whenua and other community leaders work together to create, advocate for and continue to foster a welcoming and inclusive community. They lead a shared plan to increase connections between newcomers and local communities.

37. The Māori Outcomes Performance Measurement Framework - Kia Ora Tāmaki Makaurau will be utilised by staff to ensure that the approach will be relevant to the expectations and aspirations of Māori and that Council meets its obligation under the Treaty of Waitangi. In particular, Welcoming Communities has potential to influence outcomes in areas of te reo Māori development (Kia ora te Reo), Māori identity and culture (Kia ora te Ahurea) and marae development (Kia ora te Marae).

38. Staff are in the process of seeking input from mana whenua into the strategic and delivery framework for the programme if it is rolled out in Tāmaki Makaurau. So far, staff have progressed discussions with Te Kawerau a Maki, and through the Parks and Recreation Mana Whenua Forum (South/East/Central): Ngāti Whanaunga, Ngāti Maru and Ngāti Paoa. The following feedback has been received:

· Ngāti Whanaunga and Te Kawerau a Maki expressed an interest in being involved in shaping the programme at a regional and local level

· Te Kawerau a Maki suggested that the programme consider the engagement of tamariki and rangatahi in welcoming activities and rangatahi representation in any steering/advisory group

· Ngāti Whanaunga noted that initiatives such as Ara Kōtui exist to support iwi engagement with the Southern local boards

· Ngāti Maru suggested that feedback on the strategic framework for the programme be elevated to the Mana Whenua Kaitiaki Forum

· Ngāti Paoa questioned whether the programme would benefit mana whenua and expressed concern that it may dilute the expression of individual iwi’s culture and identity

· Iwi expressed interest in finding out more about how the programme engaged with iwi in other councils and questioned if this programme enabled authentic engagement by individual iwi and aligned with the Crown’s obligations under Te Tiriti o Waitangi.

39. Mana whenua engagement is on-going. These early discussions have highlighted the need for the programme to enable genuine engagement with individual iwi and support for individual iwi’s expression of culture and identity through welcoming activities. Staff are considering options for the process and resourcing of an enhanced iwi engagement.

40. The feedback received through this project also highlights that Welcoming Communities offers a unique opportunity to create a consistent approach across local boards to increase knowledge and understanding to New Zealand history, Te Tiriti o Waitangi and Māori culture amongst newcomers.

Ngā ritenga ā-pūtea

Financial implications

41. Once the local boards are selected to join Welcoming Communities, the Ministry for Business, Industry and Employment will contribute $50,000 per annum per expression of interest for three years towards the development and implementation of a Welcoming Plan.

42. Within the 2022-2023 financial year, there is no expectation that the local board will allocate funding to new activities as the focus for the programme will be on community engagement, mobilisation and planning of activities.

43. Once a Welcoming Plan is finalised, i.e., from mid-2023-24, and in 2025, the local board may choose to invest in new activities or change activities in their work programme, within their LDI Opex budget. The programme will assist communities to also mobilise funding support from alternative funding sources such as Foundation North, Ministry for Ethnic Communities, Ministry for Pacific People or Department of Internal Affairs, and are currently engaging with these organisations on potential collaborations.

44. Any additional resourcing sought for new activities will be presented to the local board following usual work programming processes from the 2023-2024 financial year and beyond.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. This report has described potential risks arising from a decision of the local board to join Welcoming Communities. Should the local board application be successful, staff will engage with the local board to ensure that these risks are appropriately mitigated.

46. There is a risk that the local board’s application to join the programme is declined. Staff are working closely with Immigration New Zealand staff to ensure the approach and the information provided meet common expectations and that this risk is minimised.

Ngā koringa ā-muri

Next steps

47. Staff will draft an expression of interest and seek the Chair’s endorsement by the end September 2022.

48. If the local board is successful in their application, staff will provide an update towards the end of December 2022 and present a proposed work plan for delivery at a future workshop.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Welcoming Communities - Te waharoa ki ngā hapori	51
b ⇩	Welcoming Communities Insights	79

Ngā kaihaina

Signatories

Author

Claire Liousse, Empowered Communities Specialist, Community Impact

Authorisers

Mirla Edmundson, General Manager Connected Communities

Sarah McGhee - Local Area Manager

Ōtara-Papatoetoe Local Board

16 August 2022

Approval of Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022

File No.: CP2022/10606

Te take mō te pūrongo

Purpose of the report

1. To approve the final content of the Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022, which relates to parts of the Ōtara-Papatoetoe Local Board area.

Whakarāpopototanga matua

Executive summary

2. The Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022 is an addendum to the existing Ōtara-Papatoetoe Area Plan 2014. It provides an update for part of the Middlemore area covered by the existing Ōtara-Papatoetoe Area Plan 2014. The update adds a key move for the Middlemore area to the existing Ōtara-Papatoetoe Area Plan 2014. The existing Ōtara-Papatoetoe Area Plan 2014 continues to apply to the Ōtara-Papatoetoe Local Board area.

3. This update to the Ōtara-Papatoetoe Area Plan focuses on what the Middlemore area will need in the next 30 years as growth and development occurs, and will support and guide future decision making over the next 30 years. This includes helping to prioritise investment in physical and social infrastructure, while building on the area’s cultural and historical values and landscapes.

4. The content of the Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022 is now ready for consideration and final approval by the local board. Once the content is approved and the plan endorsed by the Planning Committee, work will begin on the final form of the adopted document.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022 as shown in Attachment A

b) delegate the approval of any minor amendments, corrections or additional images in the plan as required for publication, to the Chair or Deputy Chair of the Ōtara-Papatoetoe Local Board.

Horopaki

Context

5. Parts of the Māngere-Ōtāhuhu and Ōtara-Papatoetoe local board areas are expected to see much more residential intensification, growth and development than was expected when the existing Māngere-Ōtāhuhu Area Plan (2013) and the Ōtara-Papatoetoe Area Plan (2014) were developed.

6. Two key factors are contributing to the residential intensification, growth and development:

· a neighbourhood development programme for the Māngere area being undertaken by Kāinga Ora (formerly Homes Land and Community, Housing New Zealand and KiwiBuild)

· increased residential growth opportunities enabled by the Auckland Unitary Plan (operative in part).

7. Other changes have also occurred:

· Auckland Plan update 2018 identifies parts of review area as development areas (Māngere and Māngere East).

· Rapid Transit Investigation

· climate change emergency declaration by Auckland Council in 2019

· existing area plan actions and projects which have already been started/completed

· more recent local board plans

· COVID-19 epidemic effects since 2020.

8. To respond to the proposed growth and changes, parts of both the Māngere-Ōtāhuhu and Ōtara-Papatoetoe area plans have been reviewed and updated to focus on what the existing and new communities in the “review area” will need in the next 30 years. The 1,509 hectare review area is largely based on Kāinga Ora’s “Māngere Development Area”, and is expected to see significant change and growth over the next 10 to 15 years.

9. The review area for the area plans is shown on the map below. Most of the review area falls in the Māngere-Ōtāhuhu Local Board area. This update has been undertaken for the smaller extent of the review area which is in the Ōtara-Papatoetoe Local Board area north of Portage Road and in the vicinity of Middlemore, and is shown as the “Ōtara-Papatoetoe Area Plan Update Area” on the map below.

10. A separate update to the Māngere-Ōtāhuhu Area Plan has been undertaken for the larger extent of the review area in the Māngere-Ōtāhuhu Local Board area. This area is shown as the “Māngere-Ōtāhuhu Area Plan Update Area” on the map below.

Map: Māngere-Ōtāhuhu and Ōtara-Papatoetoe Area Plan Review Area 2022 -local board update areas

Map

Description automatically generated

11. A joint local board area plan working group was set up in February 2020 by the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards following approval of the review by the Planning Committee. Working group meetings have generally been held monthly. All Māngere-Ōtāhuhu Local Board members, and three members of the Ōtara-Papatoetoe Local Board are on the working group Its purpose is “to guide the review of parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan in response to the development of a Spatial Development Strategy for the Māngere area by Kāinga Ora, and if needed, updates of the Area Plans for part of the Māngere-Ōtāhuhu and part of the Ōtara-Papatoetoe local board areas”. Kāinga Ora have been invited to meetings since 2020 and mana whenua have been invited to meetings since 2021.

12. Development of the Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022 has been informed by internal specialist inputs and feedback as well as from the working group, and through engagement with the community, mana whenua, and key stakeholders. Public engagement was held from September to November 2020, and in February and March 2022. Specialists within council and the council-controlled organisations (CCOs) have provided information about the existing environment and priority issues and opportunities for the area.

13. Utilising these inputs and feedback from engagement, the Plans and Places project team has now developed the attached version of the Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022 for local board approval (Attachment A).

14. This update adds a new Key Move for Middlemore to the existing Key Moves in the Ōtara-Papatoetoe Area Plan 2014.

15. While this new key move will relate to Middlemore, the existing provisions of the Ōtara-Papatoetoe Area Plan 2014 continue to apply to the entire Ōtara-Papatoetoe Local Board area.

KEY MOVE 10: MIDDLEMORE

Middlemore is planned as a resilient transit orientated development meeting the needs of its community. In partnership with mana whenua as kaitiaki, the natural environment of the Middlemore area is enhanced and restored including the upper reaches of the Tāmaki Estuary and the Ōtaki Creek.

REFER TO MAP

16. A number of issues and opportunities have been identified for the addendum area, along with proposed actions and potential projects. Some of the actions and projects resulting from them are already funded, and some may not require funding. Many however are not currently funded or are aspirational, requiring further investigation or waiting to be prioritised in order to be implemented. As this is a 30-year plan, some projects will only be realised in the longer term.

17. Part of the Middlemore Addendum Area adjoins the Middlemore Focus Area in the Māngere-Ōtāhuhu Area Plan Update 2022 (part of the wider review area in the Māngere-Ōtāhuhu Local Board area).

18. The design of the Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022 will be finalised after it is approved by the Ōtara-Papatoetoe local board and endorsed by the Planning Committee. It will be available online, with a limited number of hard copies printed.

Tātaritanga me ngā tohutohu

Analysis and advice

19. Discussions with the working group, specialists at council and CCOs, together with engagement with mana whenua and responses from stakeholders and the community, show support for the plan update.

20. A new key move, issues, opportunities projects, and additional ideas and suggested amendments that emerged from feedback have been included in the Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022.

21. The final update version is likely to be completed and published later this calendar year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The climate change emergency declaration by Auckland Council in 2019 was followed by Te Tāruke ā Tāwhiri: Auckland’s Climate Action Plan (2020), which sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaption)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

23. The Climate Action Plan emphasises the need to shift from a human-centred approach to an ecological-centred approach. It presents an overarching approach to climate change driven by the uniqueness of Tāmaki Makaurau.

24. Climate change is likely to increase temperatures, raise sea levels and change rainfall patterns in the area plan update area.

25. The addendum:

· depicts natural hazard areas, i.e. floodplains, overland flow paths, and coastal areas susceptible to sea level rise and coastal inundation

· includes actions to increase Ōtara-Papatoetoe’s tree canopy cover, which is the second lowest in urban Auckland.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The area plan update has been developed in consultation with specialists from teams across council, including Community and Social Policy, Urban Design, Heritage, Māori Heritage, Parks Sport and Recreation, Community Facilities, Infrastructure and Environmental Services, Development Project Office, and Healthy Waters. Staff from these teams have provided information about the current context for the plan area, as well as local issues, priorities and opportunities relating to their specialist subject area.

27. Staff from Auckland Transport, Eke Panuku Development Auckland, Tātaki Auckland Unlimited, Waka Kotahi New Zealand Transport Agency, Auckland Light Rail, and Watercare Services have also been involved in the development of the plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The Ōtara-Papatoetoe Local Board has provided input into the area plan update through the attendance of members at monthly working group meetings and through local board workshops. The working group meetings have provided guidance on the development of the plan, discussion of project updates, public feedback and the emerging content of the plan. The plan incorporates feedback and suggestions made by local board members at working group meetings.

29. Local stakeholders and the community have provided inputs into the plan through attending engagement events, providing comments on “Social Pinpoint” (an online engagement platform), completing feedback forms, and having discussions with the project team. The project team met in person or online with Māngere East Family Services, Māngere Town Centre Business Association, Manukau Urban Māori Authority, Nga Manga, Strive South Auckland Youth Network, Tararata Stream Team, and students from Māngere and Aorere Colleges.

30. A number of other agencies and groups provided feedback on the draft plan including

• Auckland Regional Public Health Service

• Counties Manukau District Health Board (now Health NZ / Hauora Aotearoa)

• Department of Corrections

• Fire and Emergency NZ

• Kāinga Ora

• Kiwirail

• Ministry of Education

• New Zealand Police

• Northern Regional Alliance (health sector)

• The Southern Initiative (now Community and Social Innovation).

Tauākī whakaaweawe Māori

Māori impact statement

31. Mana whenua feedback has been provided at hui, and at working group meetings. Cultural values assessments (CVAs) have been provided by four mana whenua groups to describe their histories, whakapapa, and areas of interest.

32. Hui have been held with the following mana whenua groups who wished to be engaged in this update:

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngaati Whanaunga

· Ngāti Tamaoho

· Ngāi Tai ki Tāmaki

· Te Rūnanga o Ngāti Whātua.

33. Over recent months, the Māori Heritage Team has been attending individual hui with mana whenua representatives acting on behalf of their respective iwi to progress the development of cultural landscape mapping and text for inclusion in, and as an appendix to, the final area plan update document. Mana whenua representatives have provided feedback on this material which has been included in the updated area plan document.

34. Within the body of the update text, the cultural significance of the landscape in which the area plan sits is described, emphasising key named features, and illustrating historic use and occupation of the area.

35. A related series of tikanga-themed maps and accompanying texts is included as an appendix to the area plan update. Information in the appendix is intended to show the way mana whenua view their world, each map expressing issues and aspirations relating to a particular tikanga, and responses deemed necessary for addressing these, and for maintaining balance.

36. The tikanga themes are:

· Te Tiriti o Waitangi

· Hei Oranga – Manaakitanga

· Mauri

· Wai Māori

· Tapu.

37. Mana whenua have expressed support for the final area plan update document.

38. The project team contacted mataawaka groups during engagement undertaken in 2020 and 2022. Some feedback was received from the Manukau Urban Māori Authority in 2020.

Ngā ritenga ā-pūtea

Financial implications

39. The project team comprising council staff undertook all the work on the two area plan updates, together with input from other council departments and the CCOs. The review of the Māngere-Ōtāhuhu and Ōtara-Papatoetoe area plans was allocated a budget of $15,000 by Plans and Places for engagement in 2020/2021 of which $6,000 was spent on the first round of engagement in September to November 2020. Much of the remaining $9,000 was primarily used to fund the second round of engagement which occurred between February and March 2022. The publication and/or printing of the two area plan updates will be completed during the 2022/2023 financial year and will be funded from the Plans and Places budget.

40. Funding will be required to achieve the outcomes identified in the plan. The annual local board funding agreement with the Governing Body is a key opportunity for the local board to seek this funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There are no risks associated with finalising and publishing the plan.

Ngā koringa ā-muri

Next steps

42. After the Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022 is approved by the local board and endorsed by the Planning Committee, the project team will continue with the preparation of the final form of the adopted document.

43. During this time, the project team will work with a delegated member from the local board to confirm any minor editorial changes, additional images, and the appearance of the plan.

44. The plan will be available online and in hardcopy. The project team will consult with local board staff to confirm the number of hard copies.

45. A separate implementation plan for project delivery on key actions in the Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022 will be developed.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōtara-Papatoetoe Area Plan Middlemore Addendum 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Joy LaNauze - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Sarah McGhee - Local Area Manager

Ōtara-Papatoetoe Local Board

16 August 2022

Local board feedback on the strategic direction of Auckland's Future Development Strategy

File No.: CP2022/09717

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the strategic approach to the Future Development Strategy (FDS).

Whakarāpopototanga matua

Executive summary

2. The purpose of the FDS is to provide the basis for integrated, strategic and long-term planning. It should assist with the integration of land use and infrastructure planning and funding decisions and set out how Tāmaki Makaurau will:

· achieve outcomes across the four well-beings

· achieve a well-functioning urban environment

· provide sufficient development capacity to meet housing and business land demand over the short, medium, and long-term

· coordinate critical development infrastructure and additional infrastructure required and explain how this integrates planning decisions with infrastructure and funding decisions.

3. The updated FDS will replace the existing Development Strategy in the Auckland Plan 2050 and will incorporate the new requirements of the National Policy Statement on Urban Development (NPS UD). New information on environmental and social changes such as responses to climate change and the COVID-19 pandemic will also be included.

4. During the early development of the FDS, topics and issues will be researched at a regional scale. As the FDS work develops and becomes more detailed, local board specific material will be available and workshopped with local boards. This is planned for Quarter1 and Quarter 2 2023.

5. Over the first half of 2022 seven ‘big issues’ facing Auckland were discussed at series of Planning Committee workshops. These issues were: hapū and iwi values and aspirations for urban development; climate change, emissions reduction and urban form; inundation and natural hazards; intensification – dispersed or focused; infrastructure; greenfields and future urban areas; and business and employment.

6. Local board feedback is sought on this direction, prior to seeking endorsement from the Planning Committee in August and/or September 2022. If endorsed, the staff will use the strategic direction as a basis for developing the draft FDS over the second half of 2022.

7. An updated FDS is needed in time to inform the Long-term Plan 2024-2034 (LTP). To provide strategic direction that will usefully feed into the LTP process the FDS will need to be completed by mid-2023.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) provide feedback on the strategic direction for the Future Development Strategy.

Horopaki

Context

What is the Future Development Strategy?

8. The purpose of the FDS is to provide the basis for integrated, strategic and long-term planning. It sets out how, where and when Tāmaki Makaurau is expected to grow over the next 30 years and outlines where and when investment in planning and infrastructure will be made. The updated FDS will replace the existing Development Strategy in the Auckland Plan 2050. It sets out how Tāmaki Makaurau will:

· achieve outcomes across the four well-beings

· achieve a well-functioning urban environment

· provide sufficient development capacity to meet housing and business land demand over the short, medium, and long-term

· coordinate critical development infrastructure and additional infrastructure required and explain how this integrates planning decisions with infrastructure and funding decisions.

9. The FDS will show how the direction and outcomes in the Auckland Plan 2050 will be achieved spatially and it will incorporate a clear statement of hapū and iwi values and aspirations for urban development.

10. It will identify the existing and future location, timing and sequencing of growth and infrastructure provision. It will also identify constraints on development.

11. Sequencing of development areas within the existing urban areas and future urban areas will be assessed as part of this update.

Why is it being updated now?

12. There have been many changes since the Development Strategy was adopted as part of the Auckland Plan 2050, nearly four years ago, including central government initiatives under the Urban Growth Agenda and new national policy statements such as the NPS UD. In addition, council has led strategy and policy work focused on environmental and social challenges, including responses to climate change and the COVID-19 pandemic. The growth model is also being reviewed and updated to support the spatial evidence for the FDS.

13. This changing context, but specifically the requirements of the NPS UD, means Tāmaki Makaurau’s long-term spatial plan requires updating. The update will consider the detailed NPS UD changes to the Auckland Unitary Plan, such as intensification around train and bus rapid transit stops, however the purpose is different as it has a long-term (30 year) strategic focus.

14. At its 30 November 2021 meeting, the Planning Committee approved the development of an update to the FDS and endorsed the high-level work programme (committee resolution PLA/2021/137).

Tātaritanga me ngā tohutohu

Analysis and advice

Strategic direction on the ‘big issues’

15. Over the first half of 2022 seven ‘big issues’ facing Auckland were discussed at series of Planning Committee workshops. The Future Development Strategy will need to address these issues (set out below).

16. Local board feedback is sought on this direction, prior to seeking endorsement from the Planning Committee in August and/or September 2022. If endorsed, the staff will use the strategic direction as a basis for developing the draft FDS over the second half of 2022.

Hapū and iwi values and aspirations for urban development

17. The NPS UD directs that the FDS is informed by ‘Māori, and in particular tangata whenua, values and aspirations for urban development’. These values could provide a strong framework for taking a longer term, more sustainable approach to development in Auckland.

18. Strategic direction:

· hapū and iwi values and aspirations are a key aspect to the FDS and should be an overarching theme throughout, rather than a separate section or workstream

· a thorough engagement approach is critical to understanding directly from hapū and iwi what their values and aspirations for urban development are

· mataawaka and relevant Māori organisations should be included in the engagement.

Climate change, emissions reduction and urban form

19. An increased focus on climate change is a key aspect of updating the FDS. The council has committed to reducing greenhouse gas emissions by 50 per cent by 2030 and achieving net zero emissions by 2050. Auckland needs to prepare for the impacts of climate change and plan for a potential 3.5 degree temperature increase. Urban form plays a major role in our ability to reduce emissions, as well as our exposure to natural hazards (see below).

20. Strategic direction:

· climate change related outcomes are non-negotiable, and every decision needs to consider climate change implications

· achieving climate change related outcomes should be an overarching theme throughout the FDS.

Inundation and natural hazards

21. There are areas of Auckland that are, and with the impacts of climate change (discussed above), increasingly will be, exposed to natural hazards such as inundation, flooding and erosion.

22. Strategic direction:

· take a strong approach to development in hazardous areas and provide clear public messages about risks and liability.

Intensification – dispersed or focused

23. Recent government direction relating to intensification under the NPS UD (around centres and rapid transit stations) and the Medium Density Residential Standards (MDRS) impact the council’s ability to influence where intensification could or should occur.

24. Intensification that is dispersed (what MDRS enables) is likely to result in low(er) levels of intensification across most of the urban area. This will impact on the ability to provide services over time, for example, public transport.

25. Focused intensification would direct growth to specific areas or locations, for example, around centres, areas with good public transport access or near areas of high employment.

26. A combination of these two approaches would allow intensification across much of Auckland but would also allow greater intensification in specific areas. This approach may undermine the level of intensification in places that are best suited, as growth would also be happening in many other places.

27. Strategic direction:

· work within the legal parameters, use the levers we still have available to focus intensification

· quality aspects are increasingly important with intensification, including the value of greenspace.

Infrastructure

28. Funding and financing all the infrastructure needed in Auckland is a significant challenge. The council cannot provide infrastructure everywhere at the same time and reconsideration is needed of where funding will be focused / provided, and who funds what aspects and to what extent.

29. Strategic direction:

· strong, clear signals are needed that the council will use infrastructure as a lever to support or not support development

· the timing and sequencing of development in strategic plans must be followed.

Greenfields and future urban areas

30. The current Development Strategy (and the Auckland Unitary Plan) provide for 15,000ha of greenfields / future urban land, sequenced for development over a 30-year period. In the first decade (2017-2027) 32% of that land was live-zoned and more future urban land is being considered for live-zoning through private plan changes.

31. Live-zoning is happening much faster and in a haphazard way, creating major infrastructure issues. Additionally, some of this future urban land will, in future, be exposed to greater flooding risk and other natural hazards.

32. Strategic direction:

· reconsider and possibly pull back some Future Urban zone areas, particularly:

o areas at risk of flooding and natural hazards

o other areas given the direction on emissions reduction

· the FDS should give strong signals regarding non-live zoned Future Urban zone land e.g., in terms of sequencing of development and infrastructure provision.

Business and employment

33. Business operations and future needs are changing, for example, the impacts of Covid and working from home, increases in online retail, the needs for large footprint businesses and the role that local centres may play in future.

34. Auckland Council’s data on business land, needs and trends needs updating and work is underway to address this.

35. Strategic direction:

· business land, operations and future needs is an important aspect of the FDS and further research is supported, particularly in relation to the demand for industrial space, robotic warehousing, the weightless economy and the impacts of covid

· access to business and employment is a critical issue, both in terms reducing the need to travel through proximity to residential areas, and accessibility by public transport and active modes

· the importance of access to and provision of quality employment opportunities for Māori and Māori businesses.

Work programme – timeframes, key milestones

36. The high-level milestones of the FDS are set out below. The FDS will be completed by mid-2023 to provide clear strategic direction to the 2024 LTP, as directed by the NPS UD.

37. Research, stakeholder engagement and development of the draft FDS will be on-going in 2022. Engagement with Tāmaki Makaurau Māori and key stakeholders is planned throughout 2022 and the first half of 2023. Public consultation is expected in the first half of 2023.

A picture containing timeline

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38. It is noted that local body elections will take place in October 2022 and the timeframes acknowledge that there will be a break in Planning Committee and local board meetings at this time.

39. Local board chairs (or alternates) were invited to a series of Planning Committee workshops in the first half of 2022.

40. Indicative timeframes and the proposed format for local board involvement are set out in the table below.

Indicative timeframe	Proposed format
July 2022	Introductory briefing
July / August 2022	Reports to business meetings
August / September 2022	Planning Committee – endorse strategic direction
October 2022	Local body elections
Quarter 1 2023	Planning Committee – approval for public consultation
Quarter 2 2023	Workshops
Quarter 2 2023	Reports to business meetings
Quarter 3 2023	Planning Committee – adopt updated FDS

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. There is an increasing national focus on climate change through legislation^{^[1]} and through initiatives such as declaration of climate emergencies^{^[2]} and the report of the Climate Change Commission (June 2021). The council adopted Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in 2020. The plan provides a long-term approach to climate action, with a target to halve regional emissions by 2030 and transition to net zero emissions by 2050. The built environment is one of the priority areas within the plan and the associated action areas focus on reducing emissions and adapting to the impacts of climate change.

42. The government’s Emissions Reduction Plan (May 2022) and the council’s Transport Emissions Reduction Plan (TERP) being developed are recent plans seeking to reduce emissions. The TERP will provide a pathway for achieving a modelled 64 per cent reduction in transport emissions by 2030 in Auckland. Staff are working to align land use aspects of the TERP and the FDS to 2030, while acknowledging that land use and planning decisions typically see climate impacts over the longer-term. This means that decisions need to be made now to realise the benefits as soon as possible.

43. Land use and planning decisions, particularly those around urban form, development and infrastructure, are fundamental to climate action. The impacts of different growth scenarios on climate change mitigation and adaptation are essential to the development of the FDS. These decisions influence and lock in our emissions trajectory and our ability to deal with the risks and impacts of a changing climate for decades to come.

44. For example, in relation to transport emissions, more expansive urban forms generally lead to longer travel distances. Longer trip lengths typically result in higher transport emissions and less propensity for mode shift. Strategic land use decisions consider climate change risks and impacts such as the effects of coastal inundation and sea level rise.

45. The approach taken in the FDS and the council’s approach to implementation has the potential for significant long-term implications. These aspects will be further researched and developed over the course of the project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. The FDS provides Auckland-wide alignment on growth and development approaches and influences council strategies, programmes of work and investment decisions. Involvement, information and support from staff across the council group is a critical aspect needed to achieve alignment.

47. A range of relevant staff from across the organisation, including the Council-Controlled Organisations, are involved in the project’s topic areas or workstreams.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. The FDS is the long-term strategic spatial plan for Tāmaki Makaurau. The FDS provides information on how, when and where growth is anticipated. This is a topic which is of relevance to local boards as growth and development can have significant impacts at a local board level and informs local board plans.

49. This report seeks local board views on the strategic approach to the Future Development Strategy prior to agreement being sought from the Planning Committee.

50. As the FDS work develops and becomes more detailed, local board specific material will be available and will be workshopped with local boards. This is planned for Quarter 1 and Quarter 2 2023.

Tauākī whakaaweawe Māori

Māori impact statement

51. The purpose of the FDS is to provide the basis for integrated, strategic and long-term planning. It will reflect the direction and outcomes in the Auckland Plan 2050 spatially. The updated FDS will include a clear statement of hapū and iwi values and aspirations for urban development based on engagement with relevant hapū and iwi (as required by the NPS UD).

52. Council has committed to achieving Māori outcomes through Kia Ora Tāmaki Makaurau, influenced by the Māori Plan and Issues of Significance, and Auckland Plan 2050. These documents provide guidance in understanding the priority areas for Tāmaki Makaurau Māori and a number of these priority areas are relevant to the development and implementation of the FDS, for example:

· involve Māori early in the decision-making process

· Māori housing aspirations

· protection of existing natural resources

· allowing for kaitiakitanga

· benefits to Māori, for example, housing, economic opportunities, and improved access

· impacts of climate change, for example, on marae, whānau, and sites of significance

· opportunities to showcase Māori identity.

53. The priority areas already identified, along with feedback from previous engagement will be incorporated in the development of the FDS. This requires a review of past Māori engagement and provides a starting point for engaging with Māori, in a way that supports their capacity to genuinely participate in the development of the FDS.

54. Staff have developed a Māori engagement plan and are in the beginning phases of engaging with Māori across Tāmaki Makaurau.

Ngā ritenga ā-pūtea

Financial implications

55. Costs for developing the FDS largely fall in FY23. This includes engagement and consultation aspects of the programme. Funding is provided in the 22/23 Annual Budget.

56. The FDS, once adopted, plays a significant role in future asset and service planning, especially assets and services related to growth. Decisions on this are subsequently made through Annual Plans, Long-term Plans, Regional Land Transport Plans etc.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. The council faces significant risks (achieving desired development outcomes, financial and reputational) in the absence of a clear, cohesive and strategic approach responding to the FDS requirements of the NPS UD and LGACA. The development of an FDS seeks to address those risks.

Ngā koringa ā-muri

Next steps

58. Workshops are planned for the first half of 2023, when information specific to each local board will be available.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Claire Gray - Principal Advisor Growth & Spatial Strat

Authorisers

Jacques Victor – General Manager Auckland Plan Strategy and Research

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

Ōtara-Papatoetoe Local Board

16 August 2022

Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill

File No.: CP2022/11443

Te take mō te pūrongo

Purpose of the report

1. To seek input from local boards on the draft council submission to the Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco^{^[3]}) Amendment Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment.

3. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive

4. Local board feedback is being sought on this submission. The deadline for feedback to be considered in the council’s submission is 16 August 2022, whilst the final date for any local board feedback to be appended to the submission is 17 August 2022.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) provide feedback on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission.

Horopaki

Context

5. The government has a goal that Aotearoa-New Zealand is smokefree by 2025. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment. Legislative change is required to achieve the Smokefree 2025 goal and address the gaps remaining in New Zealand’s comprehensive regulation of tobacco products. Auckland Council has endorsed this goal for Tāmaki Makarau.

6. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

7. The Bill is currently being considered by the Health Select Committee, who have invited submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of feedback on the Bill

8. There are three elements to the Bill:

· Proposal One – Reduce smoked tobacco supply

o new provisions restrict the sale of smoked tobacco products to retailers approved by the Director-General of Health, set out the application process and criteria to be an approved retailer, and provide for the Director-General of Health to set a maximum number of retail premises allowed in a certain area. The intent of these provisions is to significantly limit the number of retailers able to sell smoked tobacco products

· Proposal Two – Smokefree generation

o new provisions allow for the introduction of a smokefree generation policy by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009. The intent of the policy is to prevent young people, and successive generations, from ever taking up smoking

· Proposal Three – Nicotine removal in smoked tobacco.

o new provisions regulations on the manufacturing, importing, sale and supply of smoked tobacco products. A specific provision sets limits on the quantity of nicotine levels and other constituents of smoked tobacco products.

9. The intent of these provisions is to increase the number of people who successfully stop smoking, and support tamariki/young people to remain smokefree, by making smoked tobacco products less appealing and addictive. These legislative changes are mutually reinforcing, and together are expected to deliver the substantial changes needed to achieve the Smokefree 2025 goal and improve health outcomes for all New Zealanders.

10. Overall, council supports the passage of the Bill. However, to maximise the effectiveness of measures in the Bill we suggest it is paired with:

· more and better support for smokers to quit

· more effective enforcement of existing regulations, particularly around vaping

· a plan to consider the role of vaping, which is an effective smoking cessation tool but will become unnecessary to the degree that the Bill is effective in achieving the goal of a smokefree Aotearoa

· a robust monitoring and evaluation framework to ensure the Bill is effective and enable its implementation to be adjusted as necessary.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The submission will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The feedback aligns with council’s goal that Tāmaki Makarau is smokefree by 2025 and our plans to achieve this. This goal and the associated plan were developed with input from relevant departments and Council-Controlled Organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. Local board views are being sought to feed into the draft submission and will be incorporated into the council’s final submission where possible.

Tauākī whakaaweawe Māori

Māori impact statement

14. In Tāmaki Makaurau Māori and Pacific communities have the highest overall smoking prevalence, with the highest prevalence rates amongst these communities in Henderson, Massey, Glen Innes, Point England, Māngere, Ōtāhuhu, Ōtara, Papatoetoe, Manurewa and Papakura.

15. To reach the national smokefree 2025 goal, 7000 to 8000 Māori and Pacific peoples in Tāmaki Makaurau would need to stop smoking each year over the next four years. The number of new Māori and Pacific smokers would also need to reduce to zero.

16. Overall, the measures in the Bill are likely to help to reduce smoking rates among Māori and Pacific communities. However, we believe the Bill would be more effective if partnered with more and better support for smokers to quit. Given the high smoking rates in some Māori and Pacific communities this support should be delivered with community partners with experience and connections in these communities.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications associated with this submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks associated with the submission.

Ngā koringa ā-muri

Next steps

19. Feedback from local boards will be incorporated into the council’s final submission as appropriate. Local board resolutions on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission will be appended to the Auckland Council submission.

20. Below are the key dates for input into the submission:

· 11 August: draft submission sent to local boards

· 16 August: deadline for feedback to be considered in the council’s submission

· 17 August: final date for any formal local board feedback to be appended to the submission

· 23 August: final submission will be approved by Parks, Arts, Community and Events Committee Chair, Deputy Chair and Independent Māori Statutory Board member

· 22 September: The final submission will be reported retrospectively to the Parks, Arts, Community and Events Committee and circulated to elected members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

Ōtara-Papatoetoe Local Board

16 August 2022

Auckland Council’s Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter four 2021/2022

File No.: CP2022/11403

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2022 and the overall performance for the financial year against the approved 2021/2022 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Ōtara-Papatoetoe Local Board and includes financial performance and delivery against work programmes for the 2021/2022 financial year The work programme is produced annually and aligns with Ōtara-Papatoetoe Local Board Plan outcomes.

3. One hundred and fifteen activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Three activities were undelivered, cancelled, put on hold or deferred and 12 projects/activities have not progressed as expected during 2021/2022.

4. Key activity achievements from the 2021/2022 work programme include:

· Despite COVID-19 challenges, the local board has successfully delivered environmental, cultural, and community initiatives this year from the Ōtara-Papatoetoe Local Board Plan 2020 through its work programme Including:

o Whitley Two Reserve (Cooper Park) - deliver the outcomes identified in the concept plan (#25898)

o Community Arts Initiatives Programme (#368)

o Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects (#890)

o Anzac services Ōtara-Papatoetoe (#384)

o CARRY FORWARD: Diversity Festival 2020/2021 (#3202)

5. Key activities not delivered / not progressed as expected include:

· Two programmes are significantly behind delivery and are not expected to be completed by the first quarter of financial year 2022/2023:

o Investigate suitability of Ōtara town centre community facilities (#1549)

o Carry over Manukau Sports Bowl-inform a masterplan (#3098)

· Nine programmes are behind delivery; however, they are expected to be delivered in the first quarter of financial year 2022/2023:

o OP: Bike Programme (#1615)

o OP: Te Kete Rukuruku (Māori naming of parks and places) tranche two (#841)

o Investigate community need and demand in Papatoetoe recognising current provision and anticipated growth (#1547)

o Develop Manukau Sports Bowl Master Plan (#1548)

o Ōtara-Papatoetoe Industrial Pollution Prevention programme (#889)

o Multi-cultural community emergency resilience programme - Ōtara-Papatoetoe (#1594)

o Local Small Business Mentors Programme (OP) (#1626)

o Placemaking: Revitalising town centres (#371)

o Ōtara Pool and Leisure Centre - comprehensive renewal (#24127)

· Two programmes were deferred to financial year 2022/2023 due to COVID-19 restrictions:

o LB event - Diversity Festival (#386)

o Movies in Parks Ōtara-Papatoetoe (#387)

· One programme was cancelled due to COVID-19 restrictions:

o CARRY FORWARD: Diversity Festival 2020/2021 (#3202)

6. Qualifying budgets of unfinished activities will be carried forward into 2022/2023 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on 29 August 2022.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the performance report for quarter four ending 30 June 2022

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on 29 August 2022.

Horopaki

Context

8. The Ōtara-Papatoetoe Local Board has an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Auckland Emergency Management

· Tātaki Auckland Unlimited.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

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COVID-19 restrictions

10. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August to 2 December 2021, when all of New Zealand moved to the COVID-19 Protection Framework, also known as the traffic light system. Auckland went into traffic light ‘red’, moving to traffic light ‘orange’ on 30 December 2021.

11. Auckland Council regional and community facilities were closed in Level 3 and 4. Restrictions were slightly eased in Level 3, Step 2 and from mid-November 2021 libraries and the majority of arts and community centres were reopened. Pools and leisure centres were able to reopen from 3 December 2021 when New Zealand moved to the COVID-19 Protection Framework.

12. From 30 December 2022 until 13 April 2022, Auckland was in the red traffic light setting under the COVID-19 Protection Framework, which impacted council and community-delivered event planning and programming. From 13 April 2022 Auckland has been in the orange traffic light setting.

13. COVID-19 has also had an impact on the supply chain for capital projects materials causing delays.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

14. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

Chart, pie chart

Description automatically generated

15. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Chart

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Key activity updates from quarter four

16. Community Arts Initiative Programme (#368): During this quarter there were 47 programmes, 137 sessions with more than 2,000 participants. There were a number of performances including one for live television. The Papatoetoe Historical Society ran four programmes and received 385 visitors. Mana whenua supported the opening of the Matariki exhibition that included a welcome to the Papatoetoe West School students who designed the kūwaha entrance. In addition, this quarter saw the completion of the museum’s relocation.

17. Operational expenditure for Ōtara Music Arts Centre (Council Facility) (#369): OMAC delivered 31 programmes across 169 sessions, with a total of 3027 participants. Highlights include 'It takes a Village - Comedy album' which gave four students the opportunity to write and record their own comedy script with a professional producer. Matariki live acoustic performances were also uploaded on social media with currently over 1,500 views.

18. Programming in community places Ōtara-Papatoetoe (#381): The change of COVID-19 restrictions significantly increased the participation for all programmes, activations, and events. Highlights included ELEI Dance Term 1 and two Fiafia Nights with 157 girls and over 900 whānau attendance.

19. Student intern programme – Ōtara-Papatoetoe (#1359): A student from Tangaroa College has successfully completed work experience at Tupu Youth Library on 4 June 2022 and another has recently started.

20. OP: Activation of parks, places, and open spaces (#651): The annual allocated budget was spent, and the activation programme was successfully delivered with 48 activations across nine locations with a total of 1,160 attendees. 100 per cent of surveyed participants were either satisfied or very satisfied and 66 per cent were first time attendees.

21. OP: ecological and environmental volunteers programme FY22 (#774): 1,860 volunteer hours and a total of 14,500 plants were planted. Four school plantings took place this quarter with a total of 1,430 plants planted and 290 student volunteer hours.

22. Pest Free Urban South – Ōtara-Papatoetoe (#1186): The annual Moth Plant Competition with schools was a success, with 21 teams participating and over 44,000 pods collected in Ōtara-Papatoetoe. A hub day was also held for local residents who live near Ngāti Ōtara Reserve. Free rat traps were given out and backyard trapping advice was also provided. A backyard trapping workshop was delivered to the rangatahi at Accelerating Aotearoa to help expand knowledge in this space.

23. Tāmaki Estuary Environmental Forum - Ōtara-Papatoetoe (#1189): The forum held its first face-to-face meeting of forum members at the Manukau Civic building. The Ministry of Primary Industry presented information to the forum about invasive marine species, freshwater streams and aquatic and plant species.

24. Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects (#890): Despite restrictions, the Stream Team has been able to complete site maintenance and planting for all areas. A Kaitakawaenga specialist was also employed to build the Trust’s relationship with local hapū.

Key activity achievements from the 2021/2022 work programme

25. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

· Whitley Two Reserve (Cooper Park) - deliver the outcomes identified in the concept plan (#25898): Toetoe-roa / Cooper Park was officially opened on 3 July 2022 and is now equipped with a bigger playground with the latest fixtures, upgraded basketball and volleyball courts, new all-ages friendly fitness equipment, a mini pump track, a learn-to-ride cycleway connecting both ends of the park, seating, shade, and picnic area.

· Community Arts Initiatives Programme (#368): Sistema Aotearoa delivered 112 programmes this financial year with 3,801 participants and attendees. Other highlights included a visit from the New Zealand String Quartet, four tertiary scholarships were granted to support rangatahi continuing to university, New Zealand violinist Benjamin Morrison, a principal violinist in the Vienna Philharmonic and a soloist with the Auckland Philharmonic Orchestra, sharing his skills with the rangatahi, and the continued delivery of online classes while Auckland was under COVID-19 restrictions.

· Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects (#890): 6,000 native plants were planted at Preston Road Reserve this financial year. Other highlights included the two Hamill Road Reserve Clean Ups with 22 volunteers attending.

· Anzac services Ōtara-Papatoetoe (#384): The local board supported the following ANZAC services: Papatoetoe Civic Service, Ōtara-East Tamaki Civic Service and Manukau Memorial Gardens Dawn Service, all of which were able to take place in person.

· CARRY FORWARD: Diversity Festival 2020/2021 (#3202): The Diversity Festival was unable to take place for two years in a row due to COVID-19. In May 2022 the local board reallocated the $55,000 that was allocated to the Diversity Festival 2021 to instead be repurposed for a local Matariki event held in conjunction with Māngere-Ōtāhuhu Local Board (OP/2022/73).

Overview of work programme performance

Customer and Community Services work programme

26. In the Customer and Community Services work programme, there are 103 activities that were completed by the end of the year or will be by end of June 2022 (green), six activities that are in progress but are delayed (amber), three activities that are significantly delayed, on hold or not delivered (red) and three activities that have been cancelled or deferred in the period April to June 2022 (grey). Activities with significant impact are discussed below:

Table 1: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Investigate suitability of Ōtara town centre community facilities (#1549)	Red	In progress	The investigation is currently in discovery phase. Findings will be presented to Ōtara-Papatoetoe Local Board in Q2 FY23.
Hillside Park - renew carpark at Manukau Indian Association (#30434)	Red	On hold	Due to budget constraints the project is deferred to FY25 and on hold.
Carry over Manukau Sports Bowl-inform a masterplan (#3098)	Red	In progress	The draft plan consultation is complete with a detailed athletics provision investigation underway.
Develop Manukau Sports Bowl Master Plan (#1548)	Amber	In progress	The draft plan consultation is complete with a detailed athletics provision investigation underway.
OP: Bike Programme (#1615)	Amber	In progress	A workshop is scheduled with the board in August to discuss alternative delivery options going forward.
OP: Te Kete Rukuruku (Māori naming of parks and places) tranche two (#841)	Amber	In progress	Shared interests of mana whenua in parks and places have been finalised, and naming is underway. Names expected in FY23.
Investigate community need and demand in Papatoetoe recognising current provision and anticipated growth. (#1547)	Amber	In progress	The community needs assessment has been initiated. Key findings will be presented at a workshop in Q1 FY23.
Placemaking: Revitalising town centres (#371)	Amber	In progress	Tender process commenced for second stage of Revitalising Town Centres Programme. Contractor to be selected in Q1 FY23.
Ōtara Pool and Leisure Centre - comprehensive renewal (#24127)	Amber	In progress	The basketball hoops and structural supporting components will be delayed due to procurement issues.
LB event - Diversity Festival (#386)	Grey	Deferred	The Diversity Festival could not be delivered in 2021/2022 due to COVID-19. The event has been deferred to FY23 with the same budget.
Movies in Parks Ōtara-Papatoetoe (#387)	Grey	Deferred	The 2021/2022 Ōtara-Papatoetoe Local Board Music in Parks event could not be delivered due to COVID-19. This event has been deferred to FY23 with a remaining budget of $13,000.
CARRY FORWARD: Diversity Festival 2020/2021 (#3202)	Grey	Cancelled	The Diversity Festival 2020/2021 could not be delivered due to COVID-19. The budget (a carry forward from FY21 to FY22) was reallocated by the Ōtara-Papatoetoe Local Board to the Matariki ki te Ao festival, managed and delivered in June 2022.

Infrastructure and Environmental Services work programme

27. In the Infrastructure and Environmental Services work programme, there are nine activities that were completed by the end of the year or will be by end of June 2022 (green) and one activity that is in progress but is delayed (amber). Activities with significant impact are discussed below:

Table 2: Infrastructure and Environmental Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Ōtara-Papatoetoe Industrial Pollution Prevention programme (#889)	Amber	In progress	The Ōtara/Flat Bush programme was delayed due to COVID-19 restrictions, and will commence at the end of June 2022.

Plans and Places work programme

28. In the Plans and Places work programme, there is one activity that was completed by the end of the year or will be by end of June 2022 (green).

Auckland Emergency Management work programme

29. In the Auckland Emergency Management work programme, there is one activity that is in progress but delayed (amber). Activities with significant impact are discussed below:

Table 3: Auckland Emergency Management activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Multi-cultural community emergency resilience programme - Ōtara-Papatoetoe (#1594)	Amber	In progress	The emergency-ready guide for diverse ethnicities and faith-based groups will be complete in Q1 FY23.

Tātaki Auckland Unlimited work programme

30. In the Tātaki Auckland Unlimited work programme, there are two activities that were completed by the end of the year or will be by end of June 2022 (green) and one activity that is in progress but are delayed (amber). Activities with significant impact are discussed below:

Table 4: Tātaki Auckland Unlimited activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Local Small Business Mentors Programme (OP) (#1626)	Amber	In progress	The vouchers that are issued to businesses will remain valid after the end of the financial year so they will remain available to businesses.

Deferred activities

31. The Lead Financial Advisors are identifying projects from the local board’s 2021/2022 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

33. The local board has invested in a number of sustainability projects this financial year, which aim to build awareness around individual carbon emissions, and change behaviour at a local level. The key areas of these projects include:

Building resilience through teaching skills and creating a strong sense of place and community:

· OP: Auckland Teaching Gardens programme FY22 (#1660)

· Multi-cultural community emergency resilience programme - Ōtara-Papatoetoe (#1594)

· Taonga tuku iho - Legacy - we preserve our past, ensure our future. (Environment) - Ōtara-Papatoetoe (#1366)

· OPE phase two: Building sustainable community Ōtara-Papatoetoe (#888)

· OP: Community Garden - service assessment (#676)

· Programming in community places Ōtara-Papatoetoe (#381)

· Access to community places Ōtara-Papatoetoe (#379)

· OP: Bike Programme (#1615).

Improving biodiversity and water quality:

· CARRY FORWARD: OPE year three: sustainable communities with Ōtara-Papatoetoe Enviroschools (#3128)

· Tāmaki Estuary Environmental Forum - Ōtara-Papatoetoe (#1189)

· Pest Free Urban South - Ōtara-Papatoetoe (#1186)

· Manukau Harbour Forum - Ōtara-Papatoetoe (#1011)

· Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects (#890)

· Ōtara-Papatoetoe Industrial Pollution Prevention programme (#889)

· OP: Urban Ngahere Growing FY22 (#807)

· OP: ecological and environmental volunteers programme FY22 (#774).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. This report informs the Ōtara-Papatoetoe Local Board of the performance for quarter four ending 30 June 2022 and the performance for the 2021/2022 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

36. Ōtara-Papatoetoe Local Board has many work programme activities and projects that have a direct Māori outcome and focus. The following work programme lines have a strong Māori focus:

· operational expenditure for Ōtara Music Arts Centre (Council facility) (#369)

· build Capacity: Community-led response to social concerns (#372)

· whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Ōtara-Papatoetoe (#1360)

· youth: Community capacity building with young people (#376)

· māori Responsiveness (#377) – this workline includes:

- the board’s support for a local rangatahi to participate in the national Tuia programme;

- support to Ngāti Ōtara Marae to develop and prepare their strategic business plan

· community grants Ōtara-Papatoetoe (#389)

· community Arts Initiatives Programme (#368)

· operational expenditure for Fresh Gallery Ōtara (Council facility) (#367)

· apply the Empowered Communities Approach: Connecting communities Ōtara-Papatoetoe (#390)

· Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects (#890).

37. Ōtara-Papatoetoe Local Board is working in collaboration with, or engaged in partnerships with mana whenua on the following programmes (noting this is not an exhaustive list as it does not include programmes delivered by Council Control Organisations such as Auckland Transport and Eke Panuku):

· carry forward of Puhinui Reserve and Colin Dale Park service assessment (#3048)

· develop Manukau Sports Bowl Master Plan (#1548)

· darry forward of Te Kete Rukuruku (Māori naming of parks and places) tranche one (#3114)

· Te Kete Rukuruku (Māori naming of parks and places) tranche two (#841)

· renew signage -Te Kete Rukuruku - Māori naming of parks and places (#28374)

· restoring biodiversity and improving water quality in local streams, the Manukau Harbour and the Tāmaki Estuary (#3128)

· Manukau Harbour Forum (#1011)

· Tāmaki Estuary Environmental Forum (#1189)

· enviroschools phase two: Building sustainable community Ōtara-Papatoetoe (#888)

· Pearl Baker Reserve - renew playground and Investigate options develop a walkway and volleyball court (#30112)

· a review of parts of the Māngere-Ōtāhuhu area plan and of the Ōtara-Papatoetoe area plan (#1519).

38. Ōtara-Papatoetoe Local Board is part of Ara Kōtui, a joint mana whenua and southern local boards initiative that explores and supports opportunities that enable mana whenua involvement in local board decision-making. Currently up to 12 mana whenua are involved in this initiative.

Ngā ritenga ā-pūtea

Financial implications

39. This report is provided to enable the Ōtara-Papatoetoe Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme. There are no financial implications associated with this report.

Financial Performance

40. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on 29 August 2022. Due to these obligations the financial performance attached to this report is excluded from the public.

41. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

43. Work programmes for 2022/2023 were approved at the board’s business meeting in June 2022.

44. Deferral of budgets of unfinished activities will be added into 2022/2023 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōtara-Papatoetoe Local Board - 1 April to 30 June 2022 Work Programme Update (Under Separate Cover)
b ⇩	Ōtara-Papatoetoe Local Board - Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Author	Claire Abbot - Local Board Advisor
Authoriser	Sarah McGhee - Local Area Manager

[1] Legislation includes Climate Change Response (Zero Carbon) Amendment Act 2019.

[2] Auckland Council declared a climate emergency in June 2019 while central government announced a climate emergency declaration in December 2020.

[3] Definition: any tobacco product manufactured from tobacco and intended for use by smoking and inhalation, but does not include any medicine (being a medicine in respect of which there is in force a consent or provisional consent given under section 20 or section 23 of the Medicines Act 1981) that is sold or supplied wholly or principally for use as an aid in giving up smoking.

Chairperson	Apulu Reece Autagavaia
Deputy Chairperson	Dawn Trenberth
Members	Dr Ashraf Choudhary, QSO, JP
	Dr Ofa Dewes
	Lotu Fuli
	Swanie Nelson
	Ross Robertson, QSO, JP

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 7 June 2022	145
b ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 14 June 2022	147
c ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 28 June 2022	149
d ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 5 July 2022	151
e ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 26 July 2022	153

Author	Carol McGarry - Democracy Advisor
Authoriser	Sarah McGhee - Local Area Manager