Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held on Thursday, 18 August 2022 at 10.00am.

 

This meeting will proceed via MS Teams and either a recording or a written summary will be uploaded to the Auckland Council website.

 

present

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Jon Turner

 

Members

Harry Doig

 

 

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

ABSENT

 

Councillors

Christine Fletcher (with apology)

 

 

Cathy Casey (with apology)

 

 

 

 

 

 


Puketāpapa Local Board

18 August 2022

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1              Welcome

 

Chair Julie Fairey delivered the welcome message with a karakia.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Deputy J Turner declared an Interest in Item 9.2 Public Forum: Friends of Wairaki Stream for his involvement with the group and took no part in the discussion or voting on this matter.

 

Member B Shen declared an interest at Item 8.2 Deputation: Lincoln Jefferson Warriors Community Foundation for his involvement with the Tū Manawa Active Aotearoa Fund Advisory Group and took no part in the discussion or voting on this matter.

 

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2022/121

MOVED by Member H Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 July 2022 as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

7.1

Petition - Flooding issue along part of May Road, Mt Roskill

 

Resolution number PKTPP/2022/122

MOVED by Member B Shen, seconded by Chairperson J Fairey:  

Petition Prayer

In the street of May Road, from No.24 to No.48 house, there is often light rain and ponding, and heavy rain will flood the road and house.  My house has been flooded twice this year.  (March 21 and July 12).  My traditional Chinese medicine clinic had to close for more than two months for house maintenance.  Although there are insurance companies to settle claims, it has caused great difficulties in our life and work, and the premium has also increased.  We hope the government can solve this long-term problem as soon as possible.

That the Puketāpapa Local Board:

a)      receive the petition from Hongwei Lin

b)      refer the petition to Auckland Council’s Healthy Waters department to investigate further, and report back to the local board, who will report back to the petitioners.

c)      thank Hongwei Lin (Linda) for presenting the petition.

d)      thank Rosa Chow (Interpreter) for her assistance today.

CARRIED

 

 

8          Deputations

 

8.1

Deputation: Alisha Gray - Three Kings Community Kindergarten

 

Alisha Gray was in attendance via Microsoft Teams to deliver a presentation on their lease expiring and trying to find alternative accommodation.

 

Resolution number PKTPP/2022/123

MOVED by Deputy Chairperson J Turner, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)      thank Alisha Gray from the Three Kings Community Kindergarten for their attendance and Deputation.

CARRIED

 

 

8.2

Deputation: Lincoln Jefferson, Warriors Community Foundation

 

Member B Shen declared an interest at this item for his involvement with the Tū Manawa Active Aotearoa Fund Advisory Group.  He took no part in the discussion or voting on the matter.

 

Lincoln Jefferson was in attendance via Microsoft Teams to deliver a presentation on the initiatives of the work the Warriors Community Foundation a fairly new foundation (May 2020) do in the Puketāpapa Local Board area.

 

Resolution number PKTPP/2022/124

MOVED by Member E Kumar, seconded by Deputy Chairperson J Turner:  

That the Puketāpapa Local Board:

a)      thank Lincoln Jefferson for his presentation and deputation.

CARRIED

 


 

 

9          Public Forum

 

9.1

Pip Mules and Greg McKeown - South Epsom Planning Group and Three Kings United - Three Kings Open Space Concept Plan

 

Pip Mules and Greg McKeown (South Epsom Planning Group and Three Kings United) were in attendance via Microsoft Teams to deliver a Public Forum on The development of open space landscaping and built assets within Three Kings Quarry Item 25 on the agenda.

 

Resolution number PKTPP/2022/125

MOVED by Chairperson J Fairey, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      thank Pip Mules and Greg McKeown (South Epsom Planning Group) for their presentation.

CARRIED

 

 

Suspension of Standing Orders

Resolution number PKTPP/2022/126

MOVED by Deputy Chairperson J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         agree to extend the period of time allocated for Public Forum, in accordance with standing order(s) 7.8.1 to enable sufficient presentation and discussion time for the remaining presenters.

CARRIED

 

 

9.2

Dianne McCarthy - Friends of Wairaki Stream

 

Deputy Chair J Turner declared an Interest for Item 9.2 Friends of Wairaki Stream for his involvement with this group. He took no part in the discussion or voting on the matter.

 

Dianne McCarthy – Friends of Wairaki Stream were in attendance via Microsoft Teams to deliver a Public Forum on the Wairaki catchment plan.

 

Resolution number PKTPP/2022/127

MOVED by Member B Shen, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      thank Dianne McCarthy for her presentation.

CARRIED

 

 

The meeting adjourned at 12.28pm and reconvened at 12.32pm.

 


 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

Precedence of Business

Resolution number PKTPP/2022/128

MOVED by Chairperson J Fairey, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)         agree that Item 12 Wairaki Catchment Strategy be accorded precedence at this time.

CARRIED

 

 

12

Wairaki Catchment Strategy

 

Thomas Dixon, Senior Parks Specialist, Parks Sport and Recreation was in attendance via Microsoft Teams to speak to this report.

 

Resolution number PKTPP/2022/129

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         acknowledge the request for minor amendments made by Friends of Wairaki Stream

b)        defer this report to the next practical Puketāpapa Local Board Business Meeting, to allow for further work with Friends of Wairaki Stream.

c)         thank Thomas Dixon for his attendance via Microsoft Teams.

CARRIED

 

 

Note:   Secretarial error in the meeting at Item 12 Wairaki Catchment Strategy with noting the Seconder was Deputy Chair J Turner when it was in fact Member E Kumar.  This correction was made in the meeting.

 

 

Precedence of Business

Resolution number PKTPP/2022/130

MOVED by Member H Doig, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)         agree that Item 25: The development of open space landscaping and built assets within the Three Kings Quarry Precinct be accorded precedence at this time.

CARRIED

 

 


 

25

The development of open space landscaping and built assets within the Three Kings Quarry Precinct

 

Thomas Dixon, Senior Parks Specialist, Parks Sport and Recreation and Lea van Heerden, Senior Parks Planner were in attendance via Microsoft Teams to speak to this report by Microsoft Teams.

 

An updated version of the Three Kings Quarry Open Space Masterplan Revision E, was tabled and will be a Minutes Attachment.

 

Resolution number PKTPP/2022/131

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         approve in principle the Three Kings Quarry Precinct Concept Plan (as tabled at the meeting), noting that it is a high level concept plan reflecting legal agreements and negotiations between Fletcher Living and Auckland Council, and that community consultation will be undertaken by the Local Board at the detailed design stage.  We further request from Fletcher Living:

i)       a version of the plan which more clearly delineates between the open space covered by this plan and other land in the map.

ii)     a change of name for the plan to Three Kings Quarry Public Parks and Open Space High Level Concept Plan.

iii)    that the draft content and design at the detail design stage be provided by Fletcher Living to the community to enable a thorough consultation process prior to adoption.

b)        note the concerns raised by South Epsom Planning Group and Three Kings United Group in public forum earlier today.

c)      approve that the assets are taken on by the council upon practical completion and conclusion of agreed maintenance periods being:

i)       2-year developers maintenance obligation for all additional assets excluded from the Land Exchange Agreement, specific to the open spaces within the Land Exchange Agreement.

ii)      5-year developers maintenance obligation of land and assets vested with the council as part of the ongoing resource consent.

d)      delegate to the General Manager of Parks and Community Facilities authority to negotiate the infrastructure funding agreement on terms acceptable to the council’s Infrastructure Funding team, including maintenance periods.

e)      delegate to the General Manager of Parks and Community Facilities authority to assess and approve engineering detail for the open space development.

f)       reconfirm the local board’s view that the publicly accessible Kingsway lifts should be provided by Fletcher Living as per the settlement between Fletcher Residential Limited (Fletcher), and the Societies (South Epsom Planning Group and Three Kings United Group).

g)        note that the Whare Manaaki as provisioned in the Three Kings Precinct Plan has been excluded from the concept plan map as per 13c of this report and not shown graphically on the plan due to the location not being confirmed.

h)        request again that Fletcher Living hold public information sessions, ideally by way of one or more public meetings, for the local community to be updated on their development plans.

i)          request a meeting between Fletcher Living the Societies, mana whenua and the local board in the new term to update all parties on the development. 

j)          thank Lea van Heerden and Thomas Dixon for their attendance by Microsoft Teams.

CARRIED

 

Attachments

a     18 August 2022, Puketāpapa Local Board Business Meeting, Item 25 The development of open space landscaping and built assets within the Three Kings Quarry Precinct, Three Kings Quarry Open Space Masterplan Revision E updated document TABLED

 

 

11

Welcoming Communities - Te waharoa ki ngā hapori

 

Kat Teirney, Strategic Broker Puketāpapa and Cheng Goh were in attendance to speak to this report via Microsoft Teams.

 

Resolution number PKTPP/2022/132

MOVED by Member F Lai, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)        request staff to complete an expression of interest on behalf of the local board to join the Welcoming Communities programme - Te waharoa ki ngā hapori.

b)        note that the expression of interest to join the Welcoming Communities programme - Te waharoa ki ngā hapori will state that it is being made on behalf of the local board and it will be signed by the Local Board Chair.

c)        request that staff partner with tangata whenua in the planning of this project to deliver on Principle 2 of Welcoming Communities noting the two key Māori Cultural values that underpin the programme.

d)        request that staff consider inclusion of social outcomes sought through the Area Plan for parts of Puketāpapa and Albert-Eden Local Boards in the Expression of Interest and note that some mana whenua were engaged through the development of this plan.

e)        request that staff co-ordinate a joint meeting in early 2023 for the local boards that are successful in joining the Welcoming Communities Programme.

f)         thank Kat Teirney and Cheng Goh for their attendance via Microsoft Teams.

CARRIED

 

 

Note  Item 12: Wairaki Catchment Strategy was considered prior to Item 11: Welcoming Communities - Te waharoa ki ngā hapori.

 


 

 

13

Storytelling in Parks - Puketāpapa

 

Thomas Dixon, Senior Parks Specialist, Parks Sport and Recreation were in attendance via Microsoft Teams to speak to this report.

 

Resolution number PKTPP/2022/133

MOVED by Deputy Chairperson J Turner, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)         adopt the Storytelling in Parks document (Attachment A) and endorse the narratives provided.

b)        thank Thomas Dixon for his attendance via Microsoft Teams.

CARRIED

 

 

14

Molley Green Reserve Concept Plan

 

Thomas Dixon, Senior Parks Specialist, Parks Sport and Recreation were in attendance via Microsoft Teams to speak to this report.

 

Resolution number PKTPP/2022/134

MOVED by Member B Shen, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      adopt the concept plan (Attachment A) and subsequent development within Molley Green Reserve and approve that the assets be taken on by the council upon practical completion and conclusion of any agreed maintenance periods.

b)      support Auckland Council entering into an infrastructure funding agreement for the open space development with Kāinga Ora.

c)      delegate to the General Manager, Parks and Community Facilities authority to negotiate the infrastructure funding agreement on terms acceptable to the council’s Infrastructure Funding team, including maintenance periods.

d)      delegate to the General Manager, Parks and Community Facilities authority to assess and approve engineering detail for the open space development.

e)      thank Thomas Dixon for his attendance via Microsoft Teams.

CARRIED

 

 

15

Local Government Electoral Legislation Bill

 

Warwick McNaughton, Principal Advisor Governance, Governance Services and Libby Orr, Advisor, Governance Services was in attendance via Microsoft Teams to speak to this report.

 

Resolution number PKTPP/2022/135

MOVED by Member F Lai, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)        broadly support the proposed Bill

 

b)        support the proposed provision that makes the decision-making process about the potential numbers of Auckland Councillors the same as for every other Local Authority, as is appropriate for the largest and most complex local authority. This will also enable it to be a realistic option, should the Council choose to take it, of adding one or two Māori Wards. It would also enable the less disruptive option of creating an additional Councillor if one area had explosive population growth, noting that Puketāpapa is anticipated to have 45,000 of the 260,000 new residents Auckland will have by 2031.

c)        support the proposed revised clear process for considering the retention or establishment of Māori wards, noting, and supporting, the continuing provision that the numbers and boundaries of such wards are to be established on a total population basis, and that voters in Māori wards will continue each to have a vote for Mayor, local board members and any licensing trusts.

d)        support adding a provision that would allow those local boards that so chose to establish a Māori subdivision for their board, utilising a process paralleling that for Māori wards for Council.

e)        support creating a very limited opportunity for minor changes to be made to Board boundaries to align with Council ward boundaries. Recommend that any redrafting of local board boundaries to align with wards should take into account that local boards now have specific governance over assets in their local board area, and should be limited to minor changes, affecting less than 5% of the population. In this respect any such changes must require the support of both or all local boards affected by a proposed change, must have been publicly notified as part of the representation review and must take into account the need for Board boundaries to continue to reflect communities of interest whereas Ward boundaries are principally established by the need to ensure that their Councillor to population ratios remain commensurate with each other even if there are major population shifts.

f)          support the proposal in Schedule 3A which provides an appropriately simpler process than for Councils for reorganisation of any local boards within a unitary authority

g)        support the proposal to allow returning officers to provide more flexibility for lodging candidate nominations, e.g., electronically

h)        support the proposal to provide that tied votes for candidates would not proceed immediately to a decision by lot but first proceed to a judicial recount to resolve.

i)          thank Warwick McNaughton and Libby Orr for their attendance via Microsoft Teams.

CARRIED

 

 

 

 

 

 

 


 

 

16

Local board feedback on the proposed Auckland Climate Grant programme 2022/2023

 

Sara Khan, Local Board Advisor, Puketāpapa was in attendance via Microsoft Teams to speak to this report.

 

Resolution number PKTPP/2022/136

MOVED by Deputy Chairperson J Turner, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)         receive the report on the Auckland Climate Grants Pilot 2022/2023.

b)        note the Local Board's support of activating climate action in Tāmaki Makaurau's communities as per the Puketāpapa Local Board's 'Becoming a low carbon community: An action plan'.

c)         request that transport grants be given a lower priority, noting the existing grants in this space and Auckland Transports role in that space.

d)        request support be given to groups who do not typically apply for grants and provide them support to enable high quality applications and projects, noting that this may require use of some of the funds that might otherwise might be given as grants.

e)         requests the board’s Climate Action Activator and Strategic Broker are involved in the assessment of grants in the local board area

f)          encourage a community-wide approach that captures those who may not gravitate naturally to climate action activities in their day-to-day lives

g)        thank Sara Khan for her attendance via Microsoft Teams.

CARRIED

 

 

The meeting adjourned at 2.17pm and reconvened at 2.21pm.

 

 

17

Puketāpapa Local Board Quarterly Performance Report FY22 Q4

 

Sara Khan, Local Board Advisor, and Sugenthy Thomson, Lead Financial Advisor, Financial Strategy and Planning were in attendance via Microsoft Teams to speak to this report.

 

 

Resolution number PKTPP/2022/137

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the performance report for quarter four ending 30 June 2022.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2022

c)      transfer the Film Revenue of $1,469.57 to the Community Grants Fund

d)      transfer $2,016.00 from the Legacy Rates Grant (ID 2876) to the Community Grants Fund

e)      thank Sara Khan and Sugenthy Thomson for their attendance via Microsoft Teams.

CARRIED

 

 

18

Local Board feedback on the Water Services Entities Bill

 

Resolution number PKTPP/2022/138

MOVED by Chairperson J Fairey, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)      note the board’s formal feedback (Attachment A) on the Water Services Entities Bill, as authorised by delegation to the Chair and Deputy Chair in accordance with the Urgent Decision process PKTPP/2019/239.

CARRIED

 

 

19

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Note: apologies given.

 

 

20

Board Member Reports

 

 

20.1

Harry Doig

 

 

Resolution number PKTPP/2022/139

MOVED by Member H Doig, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive Harry Doig’s Member report for the period 01 July – 31 July 2022.

CARRIED

 

 

20.2

Bobby Shen

 

Resolution number PKTPP/2022/140

MOVED by Member B Shen, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive Bobby Shen’s Member report for the period 01 July – 31 July 2022.

CARRIED

 


 

 

20.3

Jonathan Turner

 

Resolution number PKTPP/2022/141

MOVED by Deputy Chairperson J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive Jonathan Turner’s Member report for the period 01 July – 31 July 2022

CARRIED

 

 

21

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2022/142

MOVED by Chairperson J Fairey, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for:  21 July 2022, 28 July 2022 and 04 August 2022.

CARRIED

 

 

22

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2022/143

MOVED by Member E Kumar, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for August 2022.

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

24

Procedural motion to exclude the public

 

There was no consideration.

 

 

 

Note:   Item 25: The development of open space landscaping and built assets within the Three Kings Quarry Precinct was considered prior to Item 13: Storytelling in Parks – Puketāpapa.

 

 

 

 

 

 

 

 

 

2.29pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

The Chairperson closed the meeting with a karakia.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................