Agenda of Papakura Local Board - Wednesday, 24 August 2022

Papakura Local Board

24 August 2022

Urgent Decision - Papakura Local Board - Smokefree Environments and Regulated Products (Smoked Tobacco ) Amendment Bill

File No.: CP2022/12202

Te take mō te pūrongo

Purpose of the report

1. To seek input from local boards on the draft council submission to the Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco^{^[1]}) Amendment Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment.

3. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the Bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

4. Local board feedback was sought on this submission. The deadline for feedback to be considered in the council’s submission was 16 August 2022, whilst the final date for any local board feedback to be appended to the submission was 17 August 2022.

5. These deadline dates were before the next scheduled Papakura Local Board business meeting of 24 August 2022.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the urgent decision dated 16 August 2022 providing the Papakura Local Board feedback on the draft Auckland Council submission to the Health Select committee on the Smokefree Environments and Regulates Products (Smoked Tobacco) Amendment Bill as follows:

That the Papakura Local Board:

a) provides the following feedback to the Governing Body on its submission to the Government’s Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill:

i) The board does not agree with the summary of the Auckland Council submission, in particular, bullet point three: “that vaping is an effective smoking cessation tool” and believes it has the opposite effect.

ii) There are health studies that have reported the health risks associated with vaping.

iii) Legislation that only deals with tobacco-based products will be ineffective as nicotine-based products are sold for vaping.

iv) Any legislative measures should also take into consideration limiting access to vaping products containing nicotine.

v) The board would not like to see a situation where vaping replaces smoking as they both create serious health and addiction issues.

Horopaki

Context

6. The government has a goal that Aotearoa-New Zealand is smokefree by 2025. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment. Legislative change is required to achieve the Smokefree 2025 goal and address the gaps remaining in New Zealand’s comprehensive regulation of tobacco products. Auckland Council has endorsed this goal for Tāmaki Makaurau.

7. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the Bill:

· significantly limits the number of retailers able to sell smoked tobacco products

· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009

· aims to make smoked tobacco products less appealing and addictive.

8. The Bill is currently being considered by the Health Select Committee, who has invited submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of feedback on the Bill

9. There are three elements to the Bill:

· Proposal One – Reduce smoked tobacco supply

o new provisions to restrict the sale of smoked tobacco products to retailers approved by the Director-General of Health, sets out the application process and criteria to be an approved retailer, and provides for the Director-General of Health to set a maximum number of retail premises allowed in a certain area. The intent of these provisions is to significantly limit the number of retailers able to sell smoked tobacco products:

· Proposal Two – Smokefree generation

o new provisions allow for the introduction of a smokefree generation policy by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009. The intent of the policy is to prevent young people, and successive generations, from ever taking up smoking.

· Proposal Three – Nicotine removal in smoked tobacco.

o new provisions regulations on the manufacturing, importing, sale and supply of smoked tobacco products. A specific provision sets limits on the quantity of nicotine levels and other constituents of smoked tobacco products.

10. The intent of these provisions is to increase the number of people who successfully stop smoking, and support tamariki/young people to remain smokefree, by making smoked tobacco products less appealing and addictive. These legislative changes are mutually reinforcing, and together are expected to deliver the substantial changes needed to achieve the Smokefree 2025 goal and improve health outcomes for all New Zealanders.

11. Overall, council supports the passage of the Bill. However, to maximise the effectiveness of measures in the Bill we suggest it is paired with:

· More and better support for smokers to quit

· More effective enforcement of existing regulations, particularly around vaping

· A plan to consider the role of vaping, which is an effective smoking cessation tool but will become unnecessary to the degree that the Bill is effective in achieving the goal of a smokefree Aotearoa

· A robust monitoring and evaluation framework to ensure the Bill is effective and enable its implementation to be adjusted as necessary.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The submission will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The feedback aligns with council’s goal that Tāmaki Makaurau is smokefree by 2025 and our plans to achieve this. This goal and the associated plan were developed with input from relevant departments and Council-Controlled Organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local board views are being sought to feed into the draft submission and will be incorporated into the council’s final submission where possible.

Tauākī whakaaweawe Māori

Māori impact statement

15. In Tāmaki Makaurau Māori and Pacific communities have the highest overall smoking prevalence, with the highest prevalence rates amongst these communities in Henderson, Massey, Glen Innes, Point England, Māngere, Ōtāhuhu, Ōtara, Papatoetoe, Manurewa and Papakura.

16. To reach the national smokefree 2025 goal, 7,000 to 8,000 Māori and Pacific peoples in Tāmaki Makaurau would need to stop smoking each year over the next four years. The number of new Māori and Pacific smokers would also need to reduce to zero.

17. Overall, the measures in the Bill are likely to help to reduce smoking rates among Māori and Pacific communities. However, we believe the Bill would be more effective if partnered with more and better support for smokers to quit. Given the high smoking rates in some Māori and Pacific communities this support should be delivered with community partners with experience and connections in these communities.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications associated with this submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. There are no significant risks associated with the submission.

Ngā koringa ā-muri

Next steps

20. Feedback from local boards will be incorporated into the council’s final submission as appropriate. Local board resolutions on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill draft submission will be appended to the Auckland Council submission.

21. Below are the key dates for input into the submission:

· 11 August: draft submission sent to local boards

· 16 August: deadline for feedback to be considered in the council’s submission.

· 17 August: final date for any formal local board feedback to be appended to the submission.

· 23 August: final submission will be approved by Parks, Arts, Community and Events Committee Chair, Deputy Chair and Independent Māori Statutory Board member.

· 22 September: The final submission will be reported retrospectively to the Parks, Arts, Community and Events Committee and circulated to elected members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent decision - Papakura Local Board feedback on the draft council submission to the Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco ) Amendment Bill	15
b ⇨	Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Jacob van der Poel - Advisor Operations and Policy

Authoriser

Carol Hayward - Team Leader Operations and Policy

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

24 August 2022

Auckland Transport Update for the Papakura Local Board – August 2022

File No.: CP2022/12266

Te take mō te pūrongo

Purpose of the report

1. To update the Papakura Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

2. The purpose of the report is to provide an update on transport related items including

· Papakura to Pukekohe bus replacement service

· Local Board Transport Capital Fund

· Waiata Shores bridge

· Cycle lanes

· AT Local rideshare

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the August 2022 report from Auckland Transport.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

4. This section of the report contains information about relevant projects, issues, and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Papakura to Pukekohe bus replacement service

5. On 13 August 2022, commuter rail services between Papakura and Pukekohe ceased for two years, to enable the electrification of the line. The board have been briefed on all the aspects of these changes on a number of occasions.

6. The key aspects of the changes are as follows

· The current 394 service now travels from Pukekohe to Papakura via Paerata heights, and return, with increased frequency and service hours

· The service is free

· Buses will meet trains and drivers have been given discretion to ensure this happens

· The initial weeks will be carefully monitored and adjustments made where appropriate.

7. The local board meeting occurs after this new service begins. A verbal update will be given to the board.

Local Board Transport Capital Fund Update

8. Members have been advised by memo, that as a consequence of Governing Body decisions regarding the 2022/2023 Annual Plan budget, the Local Board Transport Capital Fund (LBTCF) was halved in the current financial year, as compared to the budget in the Auckland Council Long Term Plan.

9. AT staff are currently working through the implications of this decision including:

· Stage of each impacted project

· What costs are contractually committed?

· Where relevant, what can be progressed at little or no capital cost?

· When construction is likely to commence?

· Where relevant, are there staging options?

10. This information will be provided to the local board for a workshop on Wednesday 31 August 2022. The workshop will seek local board guidance to AT staff so that a report can go to the board’s September 2022 meeting for formal resolution on reprioritisation of LBTCF projects.

Waiata Shores bridge

11. The project team will report back to a combined workshop of the Papakura and Manurewa Boards on Thursday 25 August 2022. This will update the boards on the preferred option/s and will include indicative costs.

12. Assuming there are no significant issues raised at this workshop, the final report will be formally submitted to the local boards business meetings for consideration.

Cycle lanes

13. Since the last update report, members have expressed concern about a proposal that they assumed was a separated cycleway along Beach Road.

14. This was however not the case and is a part of the Minor Cycling and Micro-mobility Programme, which is looking to upgrade existing painted cycle lanes to improve safety. This is on the part of Hingaia Road before the motorway bridge and entails installing concrete separators. A similar piece of work is planned for Porchester Road.

AT Local rideshare

15. Members have raised the issue of long wait times for residents using the Call Centre to book their AT Local rideshare travel rather than going on-line or using the digital app. This was investigated by the AT Metro team, as they also had heard some anecdotal cases. The investigation revealed that the long wait times were isolated incidents and all booking options are working as planned.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. AT engages closely with Council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

17. AT has a role in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

18. There is a growing global, national, and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

19. Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Climate change targets in the Regional Land Transport Plan (RLTP) occurred with a strong awareness of central government climate change legislation and Auckland Council climate change targets. Auckland Council through its Climate Plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

20. Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100 year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The purpose of this report is to inform the local board.

Tauākī whakaaweawe Māori

Māori impact statement

23. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

24. Our Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

25. This plan in full is available on the AT’s Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

26. There are no direct financial implications for this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

28. In addition to upcoming workshops, the local board will receive a further report in the new term.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas, Elected Members Relationship Manager, Auckland Transport

Authorisers

Ioane Afoa – Southern Hub Manager, Auckland Transport

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

24 August 2022

Local Government Electoral Legislation Bill

File No.: CP2022/11846

Te take mō te pūrongo

Purpose of the report

1. To provide feedback to the Governing Body for when it considers an Auckland Council submission on the Local Government Electoral Legislation Bill (the Bill).

Whakarāpopototanga matua

Executive summary

2. The Bill is an omnibus bill in that it amends several statutes. It:

· removes the restriction of 20 councillors on the Governing Body

· provides a revised process for establishing Māori wards

· allows minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries

· provides a dedicated process for the reorganisation of local boards

· provides more flexibility for lodging candidate nominations (e.g., electronic nominations)

· provides more detail around resolving ties and conducting recounts

3. The provisions that relate to Auckland Council are in response to submissions the council has made previously. Staff recommend general support for the provisions relating to the number of councillors on the Governing Body, the alignment of boundaries and a separate process for the reorganisation of local boards (as in the proposed Schedule 3A).

4. The process for establishing Māori wards arises out of feedback from consultation on a discussion document. The proposed provisions generally align with the feedback provided by Auckland Council on the discussion document. Some local boards at that time raised the issue of Māori representation on local boards. That has not been addressed in the proposed provisions.

5. Staff recommend support for the provisions relating to candidate nominations, tied votes and recounts.

6. The Bill is attached as Attachment A. There is an explanatory note at the front of the Bill. There is additional information, including Cabinet papers and submissions on the previous discussion document, on the Department of Internal Affairs website: https://www.dia.govt.nz/maori-wards

7. Attachment B contains a comparison of proposed provisions for the reorganisation of local boards in Schedule 3A with the current provisions in Schedule 3.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) consider its feedback on the Local Government Electoral Legislation Bill.

Horopaki

Context

8. The Bill was introduced on 26 July 2022. It has had its first reading and has been referred to the Governance and Administration Committee. Submissions to the committee close on 14 September 2022.

9. The Bill is an omnibus bill and amends three statutes.

10. It amends the Local Government (Auckland Council) Act 2009 to remove the set number of councillors on the governing body for Auckland Council. Like every other council, the number of councillors on the governing body will be able to be reviewed to be between 5 and 29 total councillors. Auckland Council has been requesting this since 2015.

11. It amends the Local Electoral Act 2001 to:

a) provide a revised process for establishing Māori wards

b) allow minor changes to local board boundaries for the purpose of alignment between ward and local board boundaries, to be included in the council’s proposal when it conducts its review of representation arrangements

c) provide more flexibility for lodging candidate nominations (eg electronic nominations)

d) provide more detail around resolving ties and conducting recounts.

12. It amends the Local Government Act 2002 to include a new Schedule 3A. The current schedule 3 deals with the reorganisation of councils (establishment, abolishment, amalgamation) and any reorganisation of local boards would currently have to be conducted under those provisions. The proposed schedule 3A provides a process specifically for unitary authorities which have local boards.

13. The Governing Body will consider a submission from Auckland Council at its meeting on 25 August 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Government Auckland Council Act 2009

14. The amendment to the Local Government Auckland Council Act 2009 to remove the restriction on the number of councillors on the governing body has been requested previously by the council. It will allow the council to review the total number of members when it conducts a representation review for the 2025 elections.

15. Every other council in New Zealand is able to review the number of councillors between a minimum of 5 and maximum of 29. In reviewing the number of councillors, Auckland Council will be able to consider Auckland’s growing population. It will also take into account that the number of members elected from Māori wards is proportional to the total number of councillors.

16. Staff propose that the Auckland Council supports this provision in line with its previous submissions.

Local Electoral Act 2001 – Māori wards

17. The proposed process for establishing Māori wards has two-steps:

a) A council decides whether it should have Māori representation

b) If a council resolves to have Māori representation, then it must provide for Māori wards when it conducts its representation review.

18. The Bill requires a council to consider Māori representation at the following times:

a) If the council did not have Māori wards for the previous two elections, it must consider Māori representation for the next election

b) If the council did have Māori wards for the previous two elections, then it may consider Māori representation for the next election.

19. Before a council decides whether to have Māori representation it must engage with Māori and other communities of interest and take their views into account.

20. The decision on whether to have Māori representation must be made by 20 December two years prior to an election. The review of representation arrangements takes place in the year prior to an election year, following the decision on Māori representation.

21. Auckland Council’s submission on the discussion document that preceded the bill reflected the position of the Governing Body that Māori representation in local government should be modelled on Māori representation in Parliament. The Parliamentary Māori electorate provisions are contained in legislation – the Electoral Act 1993. Any legislation, before it is made, must provide for public consultation through a select committee. Once enacted, legislation remains in place until Parliament chooses to review it.

22. The proposed process requires councils to consider Māori representation if they do not already have it, including engagement with Māori and the community. There is no requirement on councils to resolve to have Māori representation. However, if a council has Māori representation then it is not required to reconsider Māori representation though it may if it chooses. Staff consider that the proposed process is in line with the previous position of the Governing Body and recommend support for the process.

23. Staff propose that Auckland Council supports these provisions.

24. Some local boards, in their feedback on the previous discussion document, advocated for Māori representation on local boards (the local board equivalent to a Māori ward would be a Māori subdivision). The Bill does not address this. Although possibly out of scope of the current proposals, local boards who feel strongly about Māori representation on local boards might consider advocating for this.

Local Electoral Act 2001 – minor changes to local board boundaries as part of a representation review

25. When a council establishes wards one of the principles it must observe is fair representation. This principle requires that each councillor represents the same number of people as the average across the whole of Auckland, within a 10 per cent margin. The Local Government Commission may approve exceptions to this requirement based on maintaining communities of interest. However, when ward boundaries have to change to meet the fair representation requirement, they get out of alignment with local board boundaries.

26. The Governing Body, at its meeting on 30 July 2015, aware of the potential for such misalignments to occur, resolved to:

“seek legislative change that provides the Local Government Commission the power to determine a change to a local board boundary where the key purpose is to achieve alignment with a ward boundary that is changed as a result of a review of representation; provided that either the change is minor or, if not minor, the change:

(i) ensures effective representation of communities of interest within both the local board area and the ward, and

(ii) is supported by the affected local boards, and

(iii) was publicly notified as part of the representation review.”

(GB/2015/1)

27. The advice received back at the time was that the Minister declined to take this forward. The Bill picks this issue up again but in a slightly different way.

28. Presently the boundaries of local boards can only be altered through a reorganisation process. This is a resource intensive process which means it is unlikely to be used to make minor changes to local board boundaries.

29. The Bill provides that a unitary authority, when it proposes its representation arrangements, is able to include proposals for adjusted local board boundaries in order to maintain alignment with ward boundaries where these are minor. The extent of permissible adjustment will be defined in regulations in terms of the maximum population transfer permitted. Staff expect this quantity to be low.

30. Such changes would need to result in boundaries that enable democratic local decision making by, and on behalf of, communities of interest throughout the district and enable equitable provision to be made for the current and future well-being of all communities of interest within the affected area. They would also, so far as practical, coincide with ward boundaries.

31. Staff consider that this provision will most likely be rarely used but support its inclusion as an option available to the council when it conducts its review of representation arrangements. The provisions in the Bill mean that any proposal to change local board boundaries will be included in the council’s initial proposal. The Governing Body has, in the past, consulted with local boards on any matters it includes in the council’s initial proposal that affect local boards. Following public notification of the initial proposal, the public and local boards can make submissions and the Governing Body then decides the council’s final proposal which is publicly notified for objections and appeals. The Local Government Commission determines any objections and appeals. There is therefore ample opportunity for consideration of a proposal to change local board boundaries to align with ward boundaries, with local boards and the public able to make their views known.

32. There are operational costs associated with changes to local board boundaries and these would need to be considered as part of any change to local board boundaries. For example, records on council’s property database include a local board field. A change to a local board’s boundaries would require changes to affected property records.

33. Staff propose that the Auckland Council supports these provisions.

Local Electoral Act 2001 – ties and recounts

34. The Bill provides that rather than resolving a tie by lot, a judicial recount is held. A council cannot be sworn in until recounts are resolved, but an urgent meeting may be held if necessary.

35. Staff propose that the Auckland Council supports this provision.

Local Electoral Act 2001 – candidate nominations

36. The Bill provides for candidates to submit nominations in a manner approved by the Electoral Officer (such as electronically).

37. Staff propose that the Auckland Council supports this provision.

Local Government Act 2002 – Schedule 3A - Establishment or reorganisation of local board areas in unitary authority districts

38. Currently any reorganisation of local boards would have to be carried out under the provisions relating to reorganisation of local authorities (Schedule 3 of the Local Government Act 2022). Because of this, these provisions are cumbersome when used solely to address local board numbers and boundaries within a single unitary authority. For example, they provide for dealing with assets and for transition committees, which are not relevant to local board reorganisation.

39. The Bill proposes a new Schedule 3A as a replacement for Schedule 3 when being used to addressing local board numbers and boundaries within a single unitary authority. It retains the two alternative processes for determining a reorganisation plan, but removes unnecessary requirements:

a) The Local Government Commission conducts an investigation, on receipt of a re-organisation initiative or a request for an investigation, and, as a result, adopts a re-organisation plan

b) A unitary authority adopts a re-organisation plan which the Local Government Commission must approve if the requirements in the Bill are met.

40. Attachment B contains a table comparing the current process under Schedule 3 with the proposed process under Schedule 3A. This shows the process the council would use for a reorganisation of local boards without a legislation change compared to the process with the legislation change.

41. The following describes the key elements of the process in Schedule 3A.

First process

42. Under the first process, a unitary authority or group of 10 per cent or more of electors (of the affected area), or the Minister, may submit a reorganisation initiative or request for an investigation. Before making a decision on whether to investigate the Commission must consult the unitary authority and any affected local board. If the Commission decide to investigate, it must adopt a process. The process must include consultation.

43. The Commission must take into account how best to achieve all of the following objectives:

a) enabling democratic decision making by, and on behalf of, communities within the local board area

b) better enabling the purpose of local government to be given effect to within the local board area

c) efficiencies and cost savings

d) assurance that a local board has the resources necessary to enable it to effectively perform or exercise its responsibilities, duties, and powers in respect of any local board area established or change

e) effective responses to the opportunities, needs, and circumstances of the affected areas

f) better alignment of local board areas with communities of interest

g) enhanced effectiveness of decision making for non-regulatory activities of a unitary authority

h) enhanced ability of local government to meet the changing needs of communities for governance and services into the future

i) effective provision for any co-governance and co-management arrangements that are established by legislation (including Treaty of Waitangi claim settlement legislation) and that are between local authorities and iwi or Māori organisations.

44. The Commission may then adopt a reorganisation plan. In deciding whether to adopt a reorganisation plan the Commission must have regard for:

a) the scale of the potential benefits of the proposed changes in terms of the objectives set out in the previous paragraph and the likelihood of those benefits being realised

b) the financial, disruption, and opportunity costs of implementing the proposed changes at the proposed time

c) the risks and consequences of not implementing the proposed changes at the proposed time

d) existing communities of interest and the extent to which the proposed changes will maintain linkages between communities (including iwi and hapū) and sites and resources of significance to them

e) the degree and distribution of demonstrable public support for the proposed changes within communities in the affected area

f) the degree and distribution of any public opposition to the proposed changes within communities in the affected area.

45. A reorganisation plan specifies:

a) the name of the district of the unitary authority

b) the number and names of local board areas within the district

c) the boundaries of—

(i) each local board area

(ii) electoral subdivisions, if any, of each local board area

d) the number of elected members of the local board for each local board area and, if a local board area is subdivided for electoral purposes, the number of members to be elected by the electors of each subdivision

e) whether each local board may include members appointed by the governing body of the unitary authority

f) for each local board, whether the chairperson of the local board is to be—

(i) elected by the members of the local board from among themselves using one of the systems of voting set out in the Local Government Act 2002; or

(ii) directly elected to that office by the electors of the local board area.

46. The provision in e) is relevant to local boards established under the Local Government Act 2002 and does not apply to Auckland Council local boards (Auckland Council local boards are established under the Local Government (Auckland Council) Act 2009). It allows a unitary authority to appoint ward councillors to local boards.

47. The provision in f) is also relevant to local boards established under the Local Government Act 2002 and not Auckland Council local boards.

Second process

48. The second process is termed a unitary authority-led reorganisation application. A unitary authority may adopt a reorganisation plan as if it were the Commission and then submit it to the Commission for approval.

49. Before submitting a unitary authority-led reorganisation application, the unitary authority must consider any views and preferences expressed by any local boards that would be affected by the reorganisation plan.

50. The reorganisation plan must be accompanied by—

a) a statement that

· explains how the plan will achieve the objectives (as set out above for an investigation by the Commission)

· provides a balanced assessment of the reorganisation plan and outlines the advantages and disadvantages of the plan.

b) a report from the affected unitary authority, adopted by that unitary authority, that records—

(i) unconditional support for the plan from the governing body of the unitary authority

(ii) any views and preferences expressed by any local boards that would be affected by the reorganisation plan

(iii) the public consultation undertaken by the unitary authority

(iv) the themes and outcomes of that consultation.

51. The Local Government Commission must not approve the reorganisation plan if:

a) the reorganisation plan is not accompanied by the required documentation; or

b) the Commission considers, on reasonable grounds, that—

(i) the provisions for adopting reorganisation plans, their notification and content, were not complied with; or

(ii) the unitary authority has not complied with the requirement to consider the views of affected local boards; or

(iii) the plan does not have the support of affected communities.

Submission

52. Staff consider the council should support a streamlined process defined for the reorganisation of local boards within a single unitary authority. The proposed process maintains the essence of the current process but provides a process that is more fit for purpose for local boards and requires a unitary authority to consider the views and preferences of affected local boards.

53. There has been longstanding provision for reorganising community boards as part of the review of representation arrangements conducted by a territorial authority. Community boards may be established and disestablished as a part of such a representation review. An option might be to deal with the reorganisation of local boards through a representation review similarly to community boards. Staff consider that this would not be appropriate. Local boards are a part of the shared decision-making governance of Auckland Council and not just a means of increasing representation at the community level. It is more appropriate for the reorganisation of local boards to be dealt with as if they were local authorities rather than as if they were community boards but the processes for reorganisation should be simpler than those for local authorities – as being proposed in Schedule 3A.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. The proposals being considered in this report are neutral in terms of impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The outcome of a change in representation arrangements or the organisation of local boards would have implications for the group. However, the proposed legislative change is about the process for deciding the outcomes and not about the outcomes themselves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The provisions relating to the alignment of local board and ward boundaries and the provisions for the reorganisation of local boards are of major significance to local boards. Local boards will be supported by local board staff with feedback or drafting their own submissions for attachment to the Auckland Council submission approved by the Governing Body.

57. The provisions relating to Māori wards are of significance to those local boards who consider there needs to be Māori representation on local boards (Māori subdivisions).

Tauākī whakaaweawe Māori

Māori impact statement

58. Staff are currently engaging with mana whenua and mataawaka on Māori representation. The models being considered are the ‘Parliamentary’ model (which the current legislation provides), the ‘Royal Commission’ model (which provides for an appointed mana whenua councillor as well as two elected members) and other less-developed models.

59. The current position of the Governing Body is to support the Parliamentary model but the Independent Māori Statutory Board has asked the Governing Body to also consider the Royal Commission model. The incoming Governing Body will reconsider its position based on feedback from the engagement in December 2022.

Ngā ritenga ā-pūtea

Financial implications

60. There are no financial implications surrounding the decisions to make a submission.

61. The proposed legislative provisions may or may not have financial implications. Engaging with the community on establishing Māori wards will have a cost. Increasing the number of councillors will have costs associated with councillor support and corporate property and technology assets. The reorganisation of local boards will have an associated cost.

62. Increasing the number of councillors is likely to have an impact on the remuneration of councillors under current Remuneration Authority determination framework.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. With all submissions to Parliament the time frame is constrained and there is a risk that local boards and the Governing Body do not have sufficient time to consider all the ramifications. Usually this risk is mitigated in the sense that all other councils, Local Government New Zealand and Taituarā also make submissions – any aspect that is missed by one may be picked by another. However most other councils will not be interested in the provisions that apply only to Auckland or that apply only to unitary authorities. The mitigation here is that there has been good communication between the Department of Internal Affairs and Auckland Council at staff level.

Ngā koringa ā-muri

Next steps

64. Staff will be reporting the Bill to the Governing Body on 25 August 2022 and seeking approval for a submission to the Select Committee.

65. Boards who wish their feedback to be reported to the Governing Body should provide it by Monday 22 August 2022. Staff will recommend that the Governing Body delegates further consideration of local board feedback to the mayor and deputy mayor following the Governing Body meeting, then those boards who cannot meet the 22 August 2022 deadline have until Friday 26 August 2022.

66. The deadline for submissions to the select committee is 14 September 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Local Government Electoral Legislation Bill (Under Separate Cover)
b ⇩	Comparison of current Schedule 3 and proposed Schedule 3A	33

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Carol Hayward - Team Leader Operations and Policy

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

24 August 2022

Local board feedback on the proposed Auckland Climate Grant programme 2022/2023

File No.: CP2022/12104

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the proposed new Auckland Climate Grant, including grant programme scope and criteria, priority action focus areas and timing of funding rounds.

Whakarāpopototanga matua

Executive summary

2. Budget for a climate grant programme was allocated through the 10-year Budget 2021-2031.

3. In 2021/2022 these additional funds were distributed through the existing Regional Environment and Natural Heritage grant while staff worked to establish a new grant scheme.

4. Staff have now developed a proposal for a new Auckland Climate Grant. This has been developed with feedback from mana whenua and community group stakeholders.

5. In 2022/2023 the Auckland Climate Grants programme has a budget of $400,000.

6. The purpose of the grant scheme is to support projects that will:

· reduce greenhouse gas emissions through community-based action

· build community resilience to climate change impacts

· support Māori-led responses to climate change

7. Key priority areas for funding for the grant in 2022/2023 have been identified, based on the priorities in Te Tāruke-ā-Tāwhiri and an analysis of other available grants. They are:

· Transport: Projects that support a low carbon and safe transport system.

· Built environment and Energy: Projects that support a built environment and energy system that provides for a low carbon, climate disaster resilient Auckland.

· Food: Projects that support a low carbon, resilient, local food system and enable Aucklanders to make sustainable and healthy food choices.

· Māori-led projects: Projects that build Māori capacity to respond to climate impacts and support mana whenua and mātāwaka to reduce emissions and build community resilience.

8. All local board feedback received by 26 August 2022 on the proposed Auckland Climate Grant will inform the recommendation to the Environment and Climate Change Committee.

9. The proposed Auckland Climate Grant will be presented to the Environment and Climate Change Committee for approval on 8 September 2022.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) provide feedback on the proposed Auckland Climate Grant.

Horopaki

Context

New funding for a climate grant scheme

10. Budget for a climate grant programme was allocated through the 10-year Recovery Budget 2021-2031. The grant was intended to provide increased investment to support local community-based climate projects that would:

· reduce emissions

· increase community resilience to climate impacts

· generate more community-based climate action projects, reaching at least 20,000 Aucklanders over 10 years.

11. Previously support for regional sustainable living projects has been allocated through the Regional Environment and Natural Heritage (RENH) grant programme.

12. In 2020/2021 staff distributed the increased funding for community climate projects through the RENH. This allowed funds to be allocated rapidly to the community by December 2021, after the adoption of the Recovery Budget in July 2021.

13. While funds were being allocated in this fashion, staff carried out a review of the current processes used to distribute climate and sustainability grants through the RENH along with the other priorities it covers such as conservation, water quality and kaitiakitanga.

14. The review showed that there are various disadvantages to continuing to use the existing Regional Environmental and Natural Heritage Grant to distribute climate and sustainability projects. These include that the:

· the existing process covers many priorities with less clear guidance about what type of climate projects to fund than might be expected from a stand-alone climate grant

· assessment processes are more complex and time consuming for staff due to the wide range of priorities – they require various moderation and review workshops to ensure that grants are being compared fairly across the range of priority areas.

15. Staff determined that creating a stand-alone climate grant would provide a better experience for applicants and simplify and improve the grant assessment process.

Stocktake of existing grants and analysis of allocations

16. To develop a new climate grant, staff carried out a review of other grants that are available to fund projects which have climate outcomes. Grants identified include the:

· RENH – provides funding for conservation projects

· Community Coordination and Facilitation grant – supports capacity building for conservation groups

· Waste Minimisation and Innovation Fund

· Love Food Hate Waste

· Auckland Transport Community Bike Fund

· Ngā Tiriti Ngangahau - The Vibrant Streets Programme

· local board grants to projects with climate outcomes.

17. Grants external to Auckland Council, such as those offered through Foundation North were also considered. This process aimed to avoid the grant ‘duplicating’ or ‘replacing’ other potential sources of funding for community groups.

18. Staff also analysed allocations from regional and local grants to over 200 projects with climate outcomes over the last five years. This review yielded insights into which areas the community are already active and working in (and seeking funding in). It also identified that some Aucklanders are being under-served by our current grants processes.

19. The proposed new climate grant aims to expand areas of community enthusiasm for climate action and to make the grant process more accessible to some under-served groups (including Māori, Pacific people, other diverse ethnic groups and youth-led organisations).

20. Three online workshops were also held to get feedback from community group stakeholders and previous grant applicants in May 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

21. An outline of the proposed grant purpose, priorities, criteria, activities that are in scope and exclusions are provided below for local board members to review.

Proposed grant purpose

22. For the 2022/2023 pilot year the Auckland Climate Grant programme has a proposed purpose of supporting projects that:

· reduce greenhouse gas emissions through community-based action

· build community resilience to climate change impacts

· support Māori-led responses to climate change

23. The Auckland Climate Grant programme will support community projects focused on providing resources, education, and opportunities that result in more Aucklanders engaging with climate change issues. It will support Aucklanders to make behaviour changes in areas with the greatest greenhouse gas emissions reduction potential.

24. Projects that support reductions in greenhouse gas emission will be the focus for the 2022/2023 funding allocations with a target allocation of 70 per cent of grants. This allocation target will be reviewed annually. This 70 per cent may also include projects that are Māori-led (the purpose statements are not exclusive).

25. The Auckland Climate Grant programme will also support projects that build community resilience to respond to the impacts of climate change. Projects should focus on giving Aucklanders a voice in proactive community resilience planning and climate adaptation, particularly communities who will be the most vulnerable to climate impacts and have traditionally been under-served by the council.

26. By building stronger connections between neighbours and within neighbourhoods, at key community sites, and with community-based organisations, projects can create resilience against climate-related stresses with a focus on food and energy.

27. The Auckland Climate grant programme will also aim to support projects that enable mana whenua and mātāwaka to respond to climate change. The allocation of funding will recognise the partnership between the council and Māori-led organisations – particularly mana whenua in the council’s role as a partner under Te Tiriti o Waitangi.

Scope and criteria

28. Projects supported through the Auckland Climate Grant programme should meet one or more of the following criteria:

· result in new or expanded climate action activity, either by implementing new initiatives, or by significantly expanding the scope or coverage of existing activities

· support mana whenua and mātāwaka to reduce carbon emissions and build community resilience to climate related impacts

· provide support and resources to Māori organisations and community groups to build organisational capacity and capability, develop strategic plans and develop sustainable funding models, increasing the total funding or support secured for climate projects in Auckland

· increase participation in climate action activity in high emission communities (generally, higher income communities) targeting the highest emitting behaviours

· increase participation in activities that build community resilience in under-served communities who most need our support to respond to climate impacts

· support Aucklanders of different ages, abilities and ethnicities to take climate action.

Climate action priority areas

29. Projects supported through the climate grant may address a wide range of the priorities included in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan including built environment, energy, transport, communities and coast, food, and Te Puawaitanga ō te Tātai.

30. For the 2022/2023 pilot year priority will be given to applications under the transport, energy and food themes and to Māori-led projects. This will include:

· Transport: Projects that support a low carbon, safe transport system that delivers social, economic and health benefits for all.

· Food: Projects that support a low carbon, resilient, local food system that provides all Aucklanders with access to fresh, sustainable, affordable and healthy food and projects that support Aucklanders to make sustainable dietary choices.

· Energy: Projects that support a built environment and energy system that provides for a low carbon, climate disaster resilient Auckland.

· Māori-led projects: Projects building Māori capacity to respond to climate change and supporting mana whenua and mātāwaka to reduce emissions and build community resilience.

31. Some projects that support other priorities in the plan may also be funded. These include:

· Built environment: Projects that support a low carbon and resilient built environment.

· Communities: Projects that support communities to increase awareness of climate change and to prepare for changes in our climate and coastline and projects that support Aucklanders to understand their carbon footprints and changes they can made to reduce these.

32. Applicants will be directed for future guidance on what types of activities to support through these priorities to Auckland Council’s Live Lightly website, which provides advice and information for individuals and community groups on climate change: https://livelightly.nz/

33. Priority areas will be updated on an annual basis.

Exclusions

34. General grant programme exclusions outlined in the Community Grants policy will apply to the Auckland Climate Grants. In addition, specific exclusions for the Auckland Climate Grants programme are:

· climate action projects focused on the natural environment, industry and the economy are out of scope for the Auckland Climate Grant programme – this will avoid duplication with other funds such as the RENH and Climate Connect, the new climate innovation hub being developed by Tātaki Auckland Unlimited

· projects with a focus on the circular economy, food waste, composting, upcycling, recycling, repair and reuse should apply through the Waste Minimisation and Innovation Fund

· activities whose primary purpose is the private gain or advancing of private business interests without a significant public good component

· purchase of vehicles and any related ongoing maintenance, repair, overhead costs or road user charges

· conference fees and costs

· funding for existing roles or organisational costs

· subscription services where these are ongoing and not associated with a specific event or outcome

· replication of council services

· websites and electronic platforms.

Applicants

35. The grant will be open to community groups, neighbourhoods, mana whenua and mātāwaka applicants, social enterprises, businesses, business improvement districts and education providers (early childhood centres, schools, kura and tertiary institutions).

36. Staff propose to hold several response grants rounds which are intended to make the application process quicker, simpler and easier for community groups and increase the volume of successful applications from under-served groups.

Types of grants available

37. Grants from $1,000 up to $50,000 will be offered, with both response grants and strategic grants available as shown in Table 1 below.

Response grants ($1,000 - $15,000)

38. These grants seek to grow community participation in climate action, and amplify existing community action, particularly among under-served communities such as youth, Pacific peoples and Māori-led groups.

39. Applications will be encouraged from groups that have not previously engaged with climate action activity or are rapidly building capacity in this area.

40. Staff propose that for these smaller grants, allocation decisions will be made by the General Manager of Environmental Services.

Strategic grants ($15,000 – $50,000)

41. These grants seek to support programmes and activities aligning with the Auckland Climate Grant purpose, scope and priority actions. Strategic grants will be expected to have more significant impacts than response grants. They could potentially be used to either expand best practise projects or develop innovative new responses to the climate challenge.

42. Staff propose that allocation decisions for strategic grants could be made by the Environment and Climate Change Committee (or equivalent committee) in future years.

43. In 2022, because of the timing of the proposed grant adoption decision in early September, staff propose that decision-making for the strategic grant be delegated to the General Manager Environmental Services for this year. This will provide continuity of funding for community groups by December 2022.

44. If grants are approved by a committee of council, it will not be possible for them to be allocated to community groups until May 2023 due to the timing of the election and the Christmas and New Year holidays.

Table 1. Timing of grants rounds

Open

Close

Decision date

Response grants

September 2022

February 2023

April 2023

October 2022

March 2023

May 2023

November 2022

April 2023

June 2023

Strategic grants

September 2022

October 2022

December 2022

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. The Auckland Climate Grant will support projects that lead to community climate change action to reduce carbon emissions and increase community resilience to climate impacts. The provision of grants through the Auckland Climate Grant programme contributes towards Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan action area C4: Remove barriers and support community initiatives that reduce emissions and build resilience in a fair way.

46. Individual projects supported through the Auckland Climate Grant programme may respond to a range of action areas within Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan including:

· Action area T3: Increase access to bicycles, micro-mobility devices and the safe, connected and dedicated infrastructure that supports their use.

· Action area C1: Work together to strengthen the resilience of our communities, people and places.

· Action area F4: Increase supply and demand for local, seasonal and low carbon food.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. The Auckland Climate Grants may potentially impact work within the Waste Solutions and Customer and Community Services departments, and the existing support provided to community-led food initiatives. Input from the Waste Solutions department and Regional Service Planning, Investment and Partnerships team within Customer and Community Services was sought during the development of the Auckland Climate Grant and their views on relevant applications will be sought during the delivery of the 2022/2023 pilot grant rounds.

48. The Auckland Climate Grants support of community-led transport initiatives may have an impact on Auckland Transport. Input from Auckland Transport was sought during the Auckland Climate Grant development and their views on relevant applications will be sought during the delivery of the 2022/2023 pilot grant rounds.

49. Input into the Auckland Climate Grant was sought from Tātaki Auckland Unlimited. These grants will not overlap with support provided through Climate Connect and there is no impact on Tātaki Auckland Unlimited.

50. The Environment Climate Committee decision is not a strategy, bylaw, policy or plan so the local board’s feedback can be made under delegated authority if needed (Local Government Act 2022, sch7 clause 36D (1) (a)).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Equitable geographical distribution of grant allocations across different local board areas will be considered alongside other factors when setting funding recommendations for the Auckland Climate Grants.

52. Information on funding allocation and successful applicants will be provided to all relevant local boards following the approval of grant recommendations by the General Manager Environmental Services or Environment and Climate Change Committee.

53. Local boards have the ability to operate their own local grants programmes and may choose to fund local climate action projects and activities, some of which may complement the grants provided at a regional level, or vice versa.

54. Local board views are being sought on the proposal to establish the Auckland Climate Grant programme. Local board feedback will inform the recommendation to the Environment and Climate Change Committee on 8 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

55. Staff presented to the Infrastructure and Environmental Services Mana Whenua Hui seeking feedback from mana whenua kaitiaki representatives on aspects of the grant development.

56. Key feedback points included the need for the grant process to be easy and accessible to mana whenua organisations and for the grants to build capacity of mana whenua to respond to climate change.

57. From December 2021 to March 2022, Māori specialists in the Community Climate Action team also met with each of the 19 iwi to seek their feedback on climate priorities that they would like to see advanced through the sustainable and resilient marae project. Feedback from mana whenua through this process has informed the priorities identified in the grant scheme, particularly in relation to Māori-led climate action.

Ngā ritenga ā-pūtea

Financial implications

58. Budget for the Auckland Climate Grants was allocated through the 10-year Recovery Budget 2021-2031. For 2022/2023 financial year there is $300,000 available for allocation.

59. As climate projects had historically been supported through the Regional Environment and Natural Heritage (RENH) grant programme, $100,000 from the RENH grant budget will be used to support grant allocations through the Auckland Climate grant.

60. Grant allocations through the Auckland Climate grant response and strategic grant rounds will be managed within the $400,000 total grant budget. The majority of funds will be allocated through the strategic grants round.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. A risk assessment has only identified two low level risks associated with the adoption of the Auckland Climate Grant programme. These are listed below along with the mitigations:

· Low reputational risk – applicants may query the grant scope, priorities and decision making and feel these are inconsistent or unfair. This risk is mitigated through the grant development process seeking community input and the transparent evaluation and assessment process applied to guide decision making.

· Low financial risk – insufficient applications of sufficiently high quality will be received to fully allocate available funds. This risk is mitigated through grant programme promotion and applicant support. Support with the application process will be available from Auckland Council staff and community contractors involved with delivery of other areas of the Community Climate Action Team local and regional work programme.

62. Once grant allocation decisions are made, staff will maintain regular contact with grant recipients during project implementation to follow up on progress and make sure any risks of individual projects are properly addressed.

Ngā koringa ā-muri

Next steps

63. All local board feedback received by 26 August 2022 on the proposed Auckland Climate Grant will be considered before an updated version is presented to committee.

64. Staff will present the proposed Auckland Climate Grant to Environment and Climate Change Committee for approval on 8 September 2022.

65. Once guidelines for the Auckland Climate Grant have been approved, staff will start the promotion and delivery of 2022/2023 Auckland Climate Grant funding rounds.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Emma Cowie-Dixon - Principal Advisor

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

24 August 2022

Adoption of the Papakura Urban Ngahere 10 Year Action Plan 2022

File No.: CP2022/11774

Te take mō te pūrongo

Purpose of the report

1. To adopt the Papakura Urban Ngahere 10-Year Action Plan

Whakarāpopototanga matua

Executive summary

2. The regional Te Rautaki Ngahere ā-Tāone o Tāmaki Makaurau/ Auckland’s Urban Forest Strategy responds to changes in ngahere canopy cover and potential climate change impacts. The strategy’s target is to increase tree canopy cover across all local board areas in Tāmaki Makaurau to 30 per cent by 2050.

3. In 2020/21, the Papakura Local Board funded an implementation plan to understand the current canopy cover and plan for increasing ngahere cover in the local area. The three stages of the implementation plan are ‘knowing’, ‘growing’ and ‘protecting’.

4. The first part of the ‘knowing’ stage involved comparative analysis of the 2013 and 2016/18 Light Detecting and Ranging Technology (LiDAR) data for the Papakura Local Board tree canopy cover. A report identifying canopy cover of 14 per cent was adopted by the local board in 2021 (PPK/2021/136)

5. The comparative analysis work has been completed for the more recent LiDAR data. The findings show that net canopy coverage has increased by 1 per cent to 14 per cent overall with a net increase of 309 hectares between 2013 and 2016-2018 Papakura Local Board.

6. The final part of the ‘knowing’ stage has been to develop a 10-year action plan that identifies target areas where trees can be planted to help increase canopy cover in the local board area.

7. This report is seeking adoption of the Papakura Urban Ngahere 10-Year Action Plan (Attachment A).

8. The local board’s adoption of the action plan will set the direction for tree planting over the next 10 years and enable planning and preparation for the ‘growing’ phase to commence in July 2023.

9. It is recommended the action plan is reviewed every three years to align with local board plan development. This will update the board on planting progress and enable planning for maintaining existing and highlighting next steps to further increasing canopy cover.

10. Each year an annual planting plan, including site specific analysis, tree selection, soil and environmental condition analysis, will be prepared. The annual planting plan will require local board funding.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) adopt the Papakura Urban Ngahere 10 Year Action Plan in Attachment A

b) request that Parks, Sport and Recreation staff review the Papakura Urban Ngahere 10-Year Action Plan every three years and provide a report updating the local board on progress of delivery of the action plan.

c) request that Parks, Sport and Recreation staff review the Papakura Urban Ngahere Action Plan implementation work programme annually and provide a report to the local board on the delivery of new tree plantings.

d) delegate authority to the General Manager - Parks, Sport and Recreation, to make minor changes and amendments to the text and design of the Papakura Urban Ngahere (Forest) 10-year Action Plan’.

Horopaki

Context

11. In 2016 staff studied the extent of urban forest canopy coverage across Tāmaki Makaurau using information captured from an aerial flight using LiDAR survey technology.

12. A detailed tree canopy analysis report was developed by staff from the Research Investigation Monitoring Unit (RIMU) and a regional strategy was developed, which the Governing Body approved in October 2018.

13. The regional strategy’s objective is to increase regional tree canopy cover to 30 per cent, with no local board area having less than 15 per cent canopy cover by 2050.

14. Local boards’ role in reaching this target is to develop local implementation plans to address the canopy loss in their local board area. The local implementation plan has three stages: ‘knowing’, ‘growing’ and ‘protecting’.

15. The ‘knowing’ stage of this planning included analysis of the cover that currently exists across the local board area, and a comparison of net change over a three to five-year period. The percentage canopy cover analysis measures all vegetation on public and private land that is over three metres in height.

16. The Papakura Urban Ngahere (Forest) Analysis Report was approved by the local board on 28 July 2021 resolution PPK/2021/136. It found that the average tree canopy cover across the local board area was 14 per cent based on the findings of the 2016/18 LiDAR analysis work.

17. The findings from the analysis report have been used to help inform development of the Papakura Urban Ngahere 10-Year Action Plan, providing guidance on how to direct new tree planting efforts to increase overall tree canopy cover.

18. The action plan will provide long-term direction on planting new trees across the local board area with a goal to increase overall tree canopy coverage.

19. Adoption and implementation of the action plan will lead to:

· planting of new specimen trees

· undertaking enrichment planting in local parks

· working with Auckland Transport to increase tree cover in the road corridor

· providing guidance and direction for community groups and council departments undertaking or organising community planting events.

20. Targets and areas to focus planting efforts are outlined in the action plan. Planting trees in these areas will increase canopy cover, establish or enhance ecological corridors for wildlife and provide shade for key areas in parks and reserves.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The analysis report highlights the overall tree canopy coverage at 14 per cent for the Papakura local board area.

The report provides a number of key statistics:

· In 2016/18 the local board area has an average tree canopy cover of 14 per cent which equates to a net 1 per cent increase compared to the 2013 figure of 13 per cent

· 17.2 per cent of parks and open space has tree canopy cover

· 8.5 per cent of other public land has tree canopy cover (schools, hospital)

· 10.7 per cent of local roads have tree canopy cover, which is low

· 72 per cent of urban tree cover exists on private land which is higher than the regional average.

22. The action plan has been informed by findings from the canopy analysis report. Findings in the analysis report were based on a comparison of LiDAR surveying completed in 2013 and 2016/18.

23. The comparative reports findings show a net increase in tree canopy cover in the local board area between 2013 and 2018. The net increase in overall tree canopy coverage equates to approximately 309 square hectares more tree canopy cover when compared to 2013. The overall net increases in canopy coverage took place across the entire local board area, with the largest net gains being measured on publicly owned land in parks and within the road corridor.

24. The development of the urban ngahere action plan has included site assessment surveying to investigate locations where opportunities exist for planting new specimen trees. The primary areas of assessment were parks with playgrounds and assessing local streets that could provide green corridor connections between local parks and Significant Ecological Areas (SEA).

25. These investigations along with spatial analysis and subject matter expert input, have helped to inform the proposed locations for new planting and set the target for planting that is outlined in the action plan.

26. The target for the local board is to maintain existing and to increase tree canopy cover by 3 per cent in the road corridor and on public reserve land over a 10-year period. A concerted effort is necessary to increase tree canopy cover on public land and a focus on planting large growing specimen trees will have long term positive effects for local communities.

27. New planting if completed annually will increase overall tree canopy coverages on publicly managed land by 2032 and provide positive benefits to local communities.

28. The adoption of the action plan and its implementation will (over a 30-year period), lead to incremental changes that will help work towards achieving above the regional target of 30 per cent canopy cover.

29. Reporting on implementation of the plan every three years aligns with local board plan development. This will enable the local board to review the target and planting strategy, plan for the next areas of planting and consider the allocation of budgets required.

30. Staff have recommended a realistic target for the local board to work towards in the action plan. It is forecast that with small increases in new planting and decreases in tree removal year on year; the current 14 per cent cover is at least maintained with potentially an incremental increase as the new annual tree plantings mature over the next 10 years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. Implementation of the strategy and the action plan is an example of an integrated approach to help mitigate emissions, build resilience longer term and enable adaptation to the impacts of climate change to meet Auckland Council’s climate goals.

32. The strategy is identified as a key action in Te Tāruke-ā-Tāwhiri - Auckland’s Climate Plan 2020.

33. Increasing stock of trees and vegetation in Tāmaki Makaurau will increase carbon sequestration and contribute towards reducing net greenhouse gas emissions.

34. Increasing trees and vegetation also provides various natural functions that assist with adaptation to the climate change impacts for humans and other species, such as:

· providing a shading and cooling effect to counter rising temperatures

· slowing and reducing stormwater runoff to assist in managing increased rainfall events

· improve air quality by trapping particulates and filtering vehicle pollutants

· providing additional habitat for indigenous species to occupy, enhancing their resilience to climate change impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Collaboration across Parks, Sport and Recreation (PSR), Infrastructure and Environmental Services (I&ES) and Community Facilities (CF) has been key to the development of the action plan.

36. Community Facilities has helped inform where the current maintenance and renewal programme for trees can be strengthened to improve the overall diversity and increase the extent of the tree canopy cover.

37. Parks, Sport and Recreation will work with Community Facilities in developing the renewals programme to ensure an ongoing programme of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying or diseased trees are removed.

38. Staff will continue to collaborate and develop a tree planting programme and implementation plan for the delivery of new tree plantings in the 2023 planting season and beyond.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The early draft action plan was workshopped with the local board on 27^th October 2020. At the workshop board members were presented the draft plan and were asked to provide feedback.

40. The feedback received at the workshop has been incorporated into the final draft presented to board members on 20^th April 2022. The Papakura Urban Ngahere Action Plan 2022 is included as attachment A to this report.

Tauākī whakaaweawe Māori

Māori impact statement

41. The strategy was workshopped with mana whenua during its development in three workshops during 2017 and 2018. Feedback and views discussed at the hui helped to shape the final version of the strategy.

42. The use of native trees for all new tree planting is a strong view of mana whenua, and as such natives are the first choice for planting as outlined in the strategy. Native trees are also identified as the preference for planting in the action plan.

43. New tree plantings will benefit local Māori and the wider community by providing increased opportunities for access to nature and providing shade in the local park network.

44. Mana whenua will be updated in the coming months on the local implementation programme and will be engaged to support tree planting advice and to provide a cultural narrative in the choice of species for local areas.

Ngā ritenga ā-pūtea

Financial implications

45. The adoption of the action plan will conclude the ‘knowing’ stage of the local board’s implementation of the strategy, which is funded by the Locally Driven Initiative (LDI) OPEX budget.

46. Delivery of the ‘growing’ stage will be funded by CAPEX from various budgets. These include Locally Driven Initiatives (LDI), Asset Based Services (ABS), the Natural Environment Targeted Rate (NETR) and Mayor’s Million Trees budgets that are allocated by the Governing Body.

47. In 2022/2023 the local board has allocated $10,000 LDI OPEX to develop site specific planting plans to direct new tree planting in 2023. The adoption of the action plan will help to direct priorities for any future funding and ensure the right trees are planted in the right place.

48. To ensure the target outlined in the action plan is met, it is recommended that a scaled approach is taken to increasing the amount of LDI CAPEX through the local board’s Community Facilities annual work programme. The funding will directly increase the numbers of new trees being planted in 2023/2024. The amount of funding required will be quantified annually based on priorities to advance new tree plantings in areas of need.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. The trajectory of loss of tree canopy cover across the local board area is expected to continue on private land as the area develops. New tree planting on public land is necessary to help offset these changes over the longer term.

50. Sufficient time is required to plan and prepare for planting. Should the local board not adopt the plan there is a risk that the ‘growing’ stage of the strategy will not be able to start in June 2023.

51. The 10-year action plan outlines a detailed ‘Planting Opportunities List’ to ensure the right tree is planted in the right place. Should the local board not adopt the action plan there is a risk that trees planted in 2023 will not be appropriate for their location.

52. There is a risk of poor maintenance of plants once they are in the ground. Adoption of the action plan will help mitigate this risk and enable staff to employ best practice tree planting and ongoing maintenance methods.

Ngā koringa ā-muri

Next steps

53. Following adoption of the action plan, annual planting plans will be completed that identify areas for new tree planting in 2023, 2024,2025. These assessments will advise CF, Auckland Transport and other delivery partners on priorities for the ‘growing’ stage.

54. If funding becomes available to fund new tree planting through CAPEX projects, sponsorship, renewals and upgrades an annual update on the ‘growing’ stage will be developed for the local board. These reports will be provided by departments that are leading the new tree planting and collated by Parks, Sport and Recreation staff to enable high level reporting on total numbers of new trees planted.

55. In 2024, staff will review the strategy, report to the board on successes and challenges and recommend direction for planting and funding allocation for the following three years.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Papakura Urban Ngahere Action Plan 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Howell Davies - Senior Advisor - Urban Forest

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

24 August 2022

Approval of the Concept Plan for Parerekau Island Esplanade Reserve and Coastal Walkway

File No.: CP2022/11968

Te take mō te pūrongo

Purpose of the report

1. To approve the concept plan for the proposed development of open space landscaping and built assets within Parerekau Island undertaken by Karaka Harbourside Estate Ltd.

Whakarāpopototanga matua

Executive summary

2. Working closely with Auckland Council staff, developer Karaka Harbourside Estate Ltd produced a concept plan (Attachment A), for the development of an esplanade reserve, drainage reserves, a coastal walkway, lighting and furniture.

3. Development of the esplanade and drainage reserve, landscaping and walking network (hereby referred to as the open space) will be carried out by Karaka Harbourside Estate Ltd at their cost and vested in Auckland Council.

4. It is recommended that an Infrastructure Funding Agreement (IFA) is entered into between the Council and Karaka Harbourside Estate Ltd to record what assets are being delivered and handed over to the council. This agreement will clarify responsibilities and timeframes and discuss maintenance obligations.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the concept plan (Attachment A), and subsequent construction of the open space at Parerekau Island by Karaka Harbourside Estate Ltd.

b) approve that the assets be taken on by the council upon practical completion.

c) delegate to the General Manager, Parks and Community Facilities authority to negotiate the infrastructure funding agreement on terms acceptable to the Council’s Infrastructure Funding team, including maintenance periods.

d) delegate to the General Manager, Parks and Community Facilities authority to assess and approve variations to the engineering plan approval stage for the open space development

Horopaki

Context

5. Karaka Harbourside Estate Ltd is overseeing the development of Parerekau Island in Hingaia, Auckland. The development of this land was initiated in 2015 when the site was rezoned to the Single Housing Zone.

6. Resource Consent for the subdivision creating the 103 residential lots and various reserves was granted in December 2019. The open space has been created as part of the residential subdivision at Parerekau Island (149A Caprianga Drive).

7. The esplanade reserve has been created as part of the residential subdivision at Parerekau Island (149A Caprianga Drive). The esplanade, which provides public access around the full perimeter of the island varies in width from 20m to 51m and will provide recreation outcomes for residents and the local community.

8. Originally a seawall was proposed to be constructed along the north-western shoreline of Pararekau Island.

9. The proposed seawall structures (excluding planting areas) would have a total footprint of approximately 7,680m² and would occupy approximately 4,620m² of the coastal marine area. This would have accounted for a significant maintenance cost for the council.

10. As an alternative, the council considered the vesting of a wider esplanade reserve, taking into account the erosion over the next 100 years. Therefore, it was agreed that the establishment of a 51m wide esplanade reserve was appropriate.

11. The esplanade reserve to vest is in private ownership and will be transferred to council as part of the residential subdivision. This means the new amenity assets on the reserves will be owned and maintained by council as park assets.

12. The original amenity assets proposed include a timber boardwalk, 5 timber seats, 19 coastal walkway lights and two causeway boardwalks that enable access onto the islands.

13. The two causeway boardwalks are excluded from this proposal and were approved by the Local Board in a separate business meeting on 25 March 2020.

14. The concept plan was workshopped with the local board in August 2020 and 10 June 2022 where the local board expressed their support for the concept plan subject to addressing concerns around additional coastal lighting, bench locations and changing a timber boardwalk to a concrete walkway.

15. The plans have not been updated to reflect these changes. However, Karaka Harbourside Estate Ltd addressed the concern appropriately in writing and the Papakura Local Board expressed their support to progress to a formal endorsement of the concept plan and assets after a site visit was conducted on 16 May 2022.

16. The new proposed amenity assets include a concrete boardwalk, 5 aluminium seats and 25 coastal lights.

17. Based on the expression of support from the local board at the time, the engineering plans were approved on 1 September 2020 without a formal resolution from the local board.

18. Therefore, council staff is seeking retrospective approval for the concept plan.

Tātaritanga me ngā tohutohu

Analysis and advice

19. The concept plan was developed in collaboration with Auckland Council staff and in consultation with the local board throughout 2020 and 10 June 2022.

20. Karaka Harbourside Estate Ltd was asked to confirm if there will be concrete blocks below the benches so they can be mown around. This has been confirmed and adopted.

21. An alternative to the timber edging for the perimeter walkway was also recommended. A concrete mowing strip was recommended from a maintenance perspective.

22. Overall, the concept plan proposes upgrades to the proposed open space that serves the purpose of improved informal recreation that will be safe and easy to maintain.

23. The provision of these assets aligns with the key principles in the Parks and Open Space Strategic Action Plan relating to connected open space networks and celebrating the coast.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Any formal development of park infrastructure will contribute to climate change through carbon emissions, particularly during the construction and renewal phases, and through ongoing maintenance. This needs to be carefully considered when creating new park assets.

25. In particular to this esplanade and drainage reserve, it is anticipated that the proposed planting methodology and species proposed will over time absorb and store a portion of the carbon dioxide emissions created by human activities in relation to construction and travel to and from the reserve.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Parks, Sport and Recreation (PSR) and Community Facilities staff have provided input throughout the development of the concept plan. This has included strategic direction for park service outcome delivery, and advice on design and maintenance. Council staff support the overall concept.

27. The Community Facilities Landscape Architecture team are satisfied with the assets proposed and will continue to confirm robust design and maintenance planning at the implementation stage.

28. The Community Facilities Asset Management Team have assessed the ongoing operational costs and is satisfied with the assets proposed. The maintenance obligation has been reduced and managed to meet the Council's operational and maintenance costs at a level of expenditure aligned with agreed community affordability.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. A local board workshop was held with council staff in June 2022 to discuss additional assets and concerns that have been appropriately addressed by Karaka Harbourside Estate Ltd, in addition to updates provided during 2020.

30. The local board indicated general support for parks service outcomes proposed for the site and no further actions were required.

31. The development of the concept plan aligns with the following Papakura Local Board Plan 2020 outcomes and objectives: -

Outcome Two: A community enriched by its diversity, where people feel connected and lead active healthy lifestyles.

Outcome Three: A well-connected area where it is easy to move around.

Outcome Four: A Treasured Environment and heritage with establishing a wider esplanade to protect the natural process of coastal inundation.

Tauākī whakaaweawe Māori

Māori impact statement

32. There are no known sites of significance to Māori identified on Parerekau Island in the Auckland Unitary Plan. Any Māori significance would have been assessed during the resource consent stage.

Ngā ritenga ā-pūtea

Financial implications

33. There are no financial implications directly related to actions, recommendations or decisions required for community facilities other than consequential OPEX of maintaining the reserves and assets in the future.

34. The developer will cover the entire capital expenditure to develop the open space.

35. The developer is also obligated as a condition of consent to maintain the assets after practical completion for a period of four years.

36. The consequential operational costs of maintaining the open space will depend on the final extent and nature of the development. Consideration has been given to using low-maintenance plants, and infrastructure location and materials in terms of longevity and maintenance.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Risks for the delivery of the open space network are cost escalation and inadequate handover. These items can be managed via an Infrastructure Funding Agreement that will be signed by both the developer’s representative and council to ensure that proper handover of all documents, warranties, as-builts and producer statements occurs. A variation to the engineering plan approval will also be required before construction commences.

Ngā koringa ā-muri

Next steps

38. The developer wishes to continue to develop the open space network as soon as possible once the local board’s approval is granted, variations to the engineering plan approval have been obtained and the infrastructure funding agreement has been signed. Once approval to the concept plan has been provided, council staff will work with Karaka Harbourside Estate Ltd to enable further detailed design and delivery.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachement A - Pararekau Island Concept Plan	61

Ngā kaihaina

Signatories

Author

Lea van Heerden - Senior Parks Planner

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

24 August 2022

Esplanade Land to Vest at 150 Hayfield Way, Karaka

File No.: CP2022/10370

Te take mō te pūrongo

Purpose of the report

1. To seek the local board’s approval of the proposed title plan for coastal land to vest as local purpose (esplanade) reserve located at 150 Hayfield Way, Karaka.

Whakarāpopototanga matua

Executive summary

2. In 1999 the Papakura District Council granted land use resource consent (Consent) for the development of Strathallan College at 150 Hayfield Way, Karaka (School).

3. The Consent contains a condition that the coastal land surrounding the School would be vested in council as esplanade reserve at no cost to council.

4. ACG Strathallan College Property Limited (the College), as owner of the School, seeks to progress the vesting of the esplanade land in Council in satisfaction of the Consent condition.

5. The College has submitted, for Council’s approval, a draft title plan identifying the esplanade land proposed to vest in council as esplanade reserve as Section 2, Survey Office Plan 563261 (Reserve).

6. Since the Consent was granted (over 20 years ago), the school buildings and grounds have been developed and the College has undertaken landscaping work for the establishment of the Reserve in accordance with the Consent.

7. Parks and Places staff envisage that the Reserve will become a popular recreational area of coastal walkway.

8. Staff recommend that the Papakura Local Board approve the draft title plan for the Reserve referred to as Section 2 Survey Office Plan 563261, comprising an area of 2.5224 hectares, to vest in Council as local purpose (esplanade) reserve as shown in Attachment A.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the draft title plan for Section 2 Survey Office Plan 563261 comprising an area of approximately 2.5224 hectares to vest in Auckland Council as local purpose (esplanade) reserve under the Reserves Act 1977 (shown in Attachment A).

Horopaki

Context

9. ACG Strathallan College Property Limited (the College) owns the land at 150 Hayfield Way in Karaka comprising an area of 14.5300 hectares on which Strathallan College (School) is situated.

10. As a condition of the Land Use Resource Consent dated 17 August 1999 (Consent) the College is required to vest ownership of the esplanade land around the coastal boundary of the school to Council at no cost to Council (Consent Condition).

11. The legacy Councils approval for vesting of the land was within the Consent as a condition. As such this report seeks approval of the final survey of the land in satisfaction of the Consent Condition and not the views and preferences of the local board in relation to the vesting.

12. The College has submitted, for Council’s approval, a draft title plan (the Plan) on which the proposed Reserve land is referred to as Section 2, Survey Office 563261 comprising an area of 2.5224 hectares and shown in attachment A.

13. The proposed boundary of the Reserve land in relation to the School is depicted on the ariel plan in Image 1 (below) prepared by the College’s surveyor, Fraser Thomas reference 89175-BDY.

Image 1. Aerial view 150 Hayfield Way, Karaka

Map

Description automatically generated

· Section 1 is the residual School land comprising approximately 11.8566 hectares

· Section 2 is the Reserve land to vest in Council comprising approximately 2.5224 hectares

14. Staff recommend that the Papakura Local Board approve the Plan for Section 2 SO 563261 to vest in Council as local purpose (esplanade) reserve land.

Tātaritanga me ngā tohutohu

Analysis and advice

Historical Background, Consent Conditions and Approvals

15. Condition 2 of the Consent requires that the esplanade reserve shall be in accordance with the “Concept Master Plan drawn by Beca”, dated February 1999. (see Attachment B)

16. The “Concept Master Plan” referred to in Consent Condition 2 is contained in the ‘Assessment of Environmental Effects Volume 1’, referencing a coastal walkway with a 10 metre setback. (Attachment C)

17. On 7 September 2001 Papakura District Council approved a draft Reserve Management Plan prepared by the College which includes a proposed survey plan of the esplanade reserve. (2001 Approval)

18. The 2001 Approval notes compliance with conditions “2, 3, 4, 6 and 15” of the Consent, with condition 3 relating to the survey and agreement of the “coastal setback”. (see Attachment D)

19. The draft Reserve Management Plan and concept plan from the 2001 Approval describe a number of key features of the esplanade land, as follows:

· an esplanade of broadly 10 metres but of varied width.

· a natural grass walking path with associated signage, bollard markers, and retaining a natural interface with the school where possible.

· implementation of the approved landscape plan with extensive weed control and riparian planting

20. The College, as consent holder, now seeks to vest the Reserve in Council under condition 2 of the Consent and in accordance with the 2001 Approval as referred to in paragraph 18 above.

21. The Plan now presented to the local board for approval has been updated by the College’s surveyor to reflect current “as built” School buildings and grounds and the formed esplanade Reserve.

22. The proposed Reserve land is defined on the Plan as Section 2 on Survey Office Plan 563261. (Attachment A)

Site Suitability and Statutory Considerations

23. Under the Resource Management Act 1991 (RMA) esplanade reserves are generally required to be 20 metres in width unless this width is varied by a rule in a plan of a condition of a resource consent.

24. Community Facilities staff note that while it is desirable for Council to receive the maximum land width for coastal land to allow greater flexibility and protect against future erosion and sea level rise, the proposed Reserve as shown on the Plan in attachment A may be considered acceptable for the following reasons:

· The College is unable to provide 20 metre width all around the esplanade due to existing buildings and other structures (sports fields) constructed on the School land.

· The School land is not being subdivided by the College and the provisions of the RMA relating to esplanade width do not strictly apply.

· The Concept Master Plan referred to in Consent Condition 2 provides for reduction of the maximum width and was accepted by the legacy Council under the 2001 Approval.

· The esplanade Reserve is being offered by the College as a gift not as a specific requirement of Council.

· Due to the passage of time (more than 20 years) since the Consent was granted and subsequent development of the School land, it is not practical to impose maximum width requirements.

· The Reserve land shown on the Plan is significantly wider than 10 metres in several areas and measures up to 20 metres in some places - including the peninsular which could be suitable as a picnic area.

25. Staff consider that the Reserve land is suitable for council’s intended use to provide public access along the coast and any additional infrastructure (such as picnic tables) that might be required in the future.

26. Staff note that there are a few “pinch points” on the Plan where the School buildings and sports fields meet the proposed Reserve boundaries which will need to be managed to address health and safety risks for both the School and members of the public.

Future Maintenance – Right of Way Access

27. Council will require access through the School land for future maintenance of the Reserve which will be secured by way of a right of way easement granted from the College.

28. The proposed location of the access easement runs from Hayfield Way through the center of the school and is shown on the survey Plan as area “C”. (see Attachment A)

29. The College requires the easement to include police vetting provisions to apply to Council contractors using the easement area in order to comply with it’s obligations under the Education and Training Act 2020. This will be managed under a maintenance contract with Council’s maintenance contractors.

Landscape Development Plan and Maintenance

30. The College currently engages a contractor to carry out quarterly maintenance work in accordance with a Landscape Development Plan forming part of the Consent.

31. The landscape plan was designed as a sustainable vegetated passive public reserve.

32. The College will remain responsible for the regular maintenance, control and removal of all weeds located on the Reserve for a period of three (3) years from 1 October 2021 in accordance with the landscape development and maintenance plan. Council will be responsible for mowing only until October 2024 and thereafter full maintenance.

Future Reserve Management Plan

33. The draft Reserve Management Plan previously approved by Papakura District Council in 2001 is non statutory and non-binding on Council. Once the land vests in Council, management of the Reserve land will be determined by Council.

34. Due to the sensitivities of the School and the College’s statutory and fiduciary duty to protect the welfare of the school children, the College has requested that it be consulted by Council on the future management of the esplanade Reserve to ensure the children’s safety and welfare are sustained.

35. Future management of the Reserve will be addressed by Council staff through the future omnibus parks and reserves management planning project currently underway across the region.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

• to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

• to prepare the region for the adverse impacts of climate change.

37. The land is subject to natural hazards including risk of flooding and coastal inundation which will have to be managed in the future.

38. Acquisition of the land by Council will have no negative impact on climate change.

39. Parks and open spaces can serve as ecological corridors. The proposed coastal walkway at Hayfield Way is likely to promote and protect native plants and animals, enhance biodiversity and increase resilience to environmental change. Vegetation captures carbon from the air, helping slow the accumulation of carbon dioxide in the atmosphere.

40. Vegetation on parks and open space can serve as temperature regulators through shade and evapotranspiration. Plants can also process and store carbon, helping to offset the accumulation of greenhouse gases in the atmosphere.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. Staff from Infrastructure & Environmental Services, Customer & Community Services, Regulatory Services, Plans and Places, Governance and CCO Partnerships (legal services) have all been involved in development of the final plan for this land to vest in council.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. Having the esplanade land transferred to the council will benefit the local community by:

· ensuring public access along the coast

· connectivity to adjacent esplanade reserve land.

43. Parks and Places Specialist staff support the vesting of the Reserve in Council and consider that the coastal walkway will attract widespread community activity.

44. Staff consider that it is appropriate that coastal open space land comprising walking tracks are held by Council where it is best placed for continued protection.

45. The views of the Papakura Local Board are sought through this report.

Tauākī whakaaweawe Māori

Māori impact statement

46. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

47. There are five recorded shell midden sites located on the land which will be protected by the establishment of the land in public ownership.

48. The landscape planting and weed control programme includes provision for ensuring that the middens are preserved.

49. The proposed vesting of the Reserve land in council will add to the existing coastal walking track for public recreational use which will benefit Māori and the wider community.

50. The purposes and values of esplanade reserves are consistent with Māori views on protection of the land. Esplanade reserves are generally regarded as important to Māori who attach cultural significance to coastal areas for preservation of ecological values and the protection of the natural environment.

Ngā ritenga ā-pūtea

Financial implications

51. Under the Consent Condition, the Reserve land will transfer to Council at no capital cost. The financial implications of this vesting relate to ongoing operational maintenance.

52. The land vesting would result in an approximate gain of 2.5224 hectares of open space land to Auckland Council.

53. The College will initially continue to manage the weed control maintenance until October 2024. An initial assessment of maintenance needs and cost for anticipated consequential operating costs will therefore be focused on pathway maintenance and mowing.

54. A high-level assessment of the anticipated consequential operating costs indicate future maintenance costs (initially mowing only) to be approximately $2,200 per annum and from November 2024 full maintenance costs are estimated to be approximately $3,600 per annum. There is a consequential operating expenses budget for assets vested to council which will be utilised by the Community Facilities department once the asset is transferred.

55. Staff have gained agreement from relevant Finance staff to the financial implications set out above.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. Being a coastal site, the land will be prone to coastal inundation. The walking track has been positioned on the higher ground to allow for potential future erosion.

57. Community Facilities Operations staff have raised health and safety concerns on areas in which the proposed walking track is in close proximity of the School, which exposes risk for both the public and the School due to the risks to school children. The College has proposed pool style fencing to direct the public away from school buildings and activities close to the boundary to mitigate this risk.

58. If the proposed Plan is not approved, there is a risk of a lost opportunity of securing public access to the coastal walkway at no cost. There is also a reputational risk in that legacy Council has previously approved the concept plan in 2001.

Ngā koringa ā-muri

Next steps

59. If approved, Council and the College will enter into an agreement under section 17 Public Works Act 1981 (Agreement) for the vesting of the Reserve in Council, incorporating the proposed right of way access easement for future maintenance or, alternatively, staff will confirm satisfaction of Council’s approval under the Agreement.

60. Further discussions with Council staff and the College in relation to the future reserve management plan can occur post vesting of the Reserve land.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	SO Plan 563261	79
b ⇩	Esplanade Reserve Consent Conditions	91
c ⇩	Beca Concept Master Plan dated February 1999	93
d ⇩	2001 Approval by Papakura District Council	95

Ngā kaihaina

Signatories

Author

Katerina Marinkovich - Specialist Technical Statutory Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

24 August 2022

New Concept Plan and Implementation Framework within the Approved Capped Budget for Ōpaheke Park (Northern Section)

File No.: CP2022/11248

Te take mō te pūrongo

Purpose of the report

1. To approve a new concept plan and phased implementation of parks work within the approved capped budget for Ōpaheke Park (Northern Section).

Whakarāpopototanga matua

Executive summary

2. Working closely with Auckland Council staff, developer GYP Properties have produced a new phased concept and master plan for the development of open space within the northern section of Ōpaheke Park.

3. The concept builds off previously agreed actions from the Development Agreement, approved resource consent and original concept plan. It proposes key recreation outcomes true to the original concept plan while managing to meet minimum requirements as specified within the Development Agreement that will meet the needs of the future community.

4. The new concept and phased implementation plan were discussed with the local board at several workshops over the past 6 months. The local board provided feedback and was in principle supportive of the new proposed concept plan.

5. Development of the reserve and open space landscaping and walking network (open space) will be carried out by GYP Properties at their cost and vested in Auckland Council.

6. Following the Local Board's adoption of the concept plan, GYP Properties will seek additional direction from the Local Board to enable further delivery of playscape assets based on the remaining budget.

7. It is recommended that an Infrastructure Funding Agreement is entered into between the Council and GYP Properties to record what assets are being delivered and handed over to the council. This agreement will clarify responsibilities, and timeframes and discuss maintenance obligations.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the concept plan dated 22 May 2022 (Appendix A), phased implementation and construction of the open space shown on the Ōpaheke Park (Northern Section) concept plan and approve that the assets be taken on by the Council upon practical completion.

b) approve phase one to be delivered at the sole cost of the developer within the capped budget. Phase one will ensure:

(i) the developer meets the key design moves and minimum requirements of this suburb park regarding access, networks, landscaping and amenity

(ii) development of a concrete peripheral walkway

(iii) the remaining budget is set aside to implement play space and furniture fixtures as anticipated by the concept plan

(iv) the work is delivered within the ‘Parks Work Cap’ specified in the development agreement budget of $4.3million.

c) Approve phase two of the concept plan noting that:

(i) Phase two is to deliver specialised, informal recreation assets.

(ii) Phase two is to determine the prioritisation of assets based on a service needs assessment and CAPEX. This is to be prioritised and implemented through the local board Locally Driven Initiatives (LDI) as the budget becomes available.

d) Delegate to the General Managers, Parks, Sport and Recreation and Community Facilities authority to negotiate the infrastructure funding agreement on terms acceptable to the Council’s Infrastructure Funding team, including maintenance periods.

e) Delegate to General Managers, Parks, Sport and Recreation and Community Facilities authority to assess and approve engineering detail for the open space development.

Horopaki

Context

8. Properties hold the resource consent (SUB60225679-A) for the development of Bellfield Estate and consequential earthwork, remediation and development of the northern section of Ōpaheke Park as mitigation which enables the open space formation.

9. To allow houses to be built on Bellfield Estate, north of Slippery Creek, the soil was being removed from Ōpaheke Park. In exchange, the developer agreed to develop the northern section of Ōpaheke Park at a capped budget.

10. At the time of signing the agreement, implementation of the original concept plan was estimated to cost $6.5million. The developer agreed to establish the northern section at a capped budget of $4.3million. This is known as the Parks Work Cap and is the maximum that the developer is required to invest in developing the park.

11. To meet the $6.5 million, the Local Board established an encumbrance fund in 2017, however, this was allocated to the southern portion of Ōpaheke Park (known as Ōpaheke Sports Park). The fund now amounts to $1.8 million and is forecasted to be available in 2024/2025. As a result, the scope of the concept plan for the northern section of the park was reduced and approved by the local board (PPK/2017/84).

12. Ōpaheke Park (Northern Section) has been designed by the developer, GYP Properties, working with landscape design company Urban Reset, with significant input from Auckland Council Staff (Park, Sport and Recreation, Community Facilities and Healthy Waters).

13. The re-development of the concept plan design is true to the original concept plan (PPK/2017/84) and builds on previously agreed actions from the approved resource consent, Development Agreement and variations.

14. This concept plan focuses on areas within the northern section of Ōpaheke Park that the developer will be vesting to the council, and land that the council already owns which GYP Properties will be developing on the Council’s behalf.

15. A revised budget has been the main reason for a new concept plan. An updated budget has been prepared to compare the capped budget to the actual cost of developing the northern section of the park, staying true to the concept plan.

16. The cost to deliver the original concept plan for the northern portion of the park is now estimated at $14.19million. That is $9.89million more than the Parks Work Cap agreed to in the development agreement.

17. If the Council or the developer considers that the amount required to be spent by the developer is likely to exceed the Parks Work Cap, as required by the development agreement, the developer must as soon as practicable notify the Council. Both parties will then meet and (acting reasonably) agree to any necessary modifications to the scope of the park works (subject to meeting the Minimum Requirement) necessary to enable the developer to deliver the park works within the Parks Work Cap.

18. It was agreed that the scope of planting is likely to be the principal element of the park works that will be adjusted as required to enable the developer to meet its obligations.

19. Several workshops have been held with the Papakura Local Board throughout the park’s development process while the developer has been developing and costing the concept plan to seek direction on previously discussed assets, including options to reinstate toilets into the passive park design and opportunities to connect to the sports park toilet block, resulting in a further reduction of planting as a subsequent clause of the development agreement.

20. There is a funding shortfall of $9.449million and GYP Properties will not be able to deliver all the assets proposed within the original approved concept plan.

21. Prioritisation of the completion of the development of Ōpaheke Park is required. The local board must therefore confirm the reduced scope for the park development.

22. The purpose of developing a new concept plan is to determine what works can be completed with a capped budget of $4.3million while meeting minimum requirements and meeting the terms of the development agreement.

23. A reduction of planting can no longer be considered the only factor when looking at the development of the park holistically and will have a direct impact on ground stability, the envisaged amenity and the landscape effect of the park. All of the assets must be reconsidered based on current needs versus future needs in order to meet the funding available.

24. A new phased implementation of the concept design has been amended through consultation with the Local Board at workshops in April 2022. Phase one is to be delivered at the sole cost of the developer within the capped budget. Everything excluded from phase one, will form part of phase 2. Phase two will be delivered through the Local Board LDI as the budget becomes available.

25. Papakura Local Board expressed their support to progress to a formal endorsement of the concept plan.

26. The board requested a further investigation to address the following questions, which has been addressed as part of Appendix D of this report.

a) Was there a delay in the project works that affected the budget and what caused the delay to deliver this park?

b) How could the cap be increased to reflect the delay caused by the developer, based on the DA?

c) Is there a clause on non-delivery in the development agreement and why hasn’t this been addressed? Or how has this been addressed?

27. The original scope and minimum requirements of the parks work can be considered as part of Appendix B and Appendix C of this report.

Tātaritanga me ngā tohutohu

Analysis and advice

28. Auckland Council has been provided with a proposed concept plan (Appendix A) for the development of open space by GYP Properties, to be constructed at their cost within Ōpaheke Sports Park. The concept plan was developed in collaboration with Auckland Council staff and in consultation with the Local Board throughout 2022.

29. The total recreation reserve area (excluding the existing sports field) will be 19ha, making this a significant new park for the Papakura area.

30. Ōpaheke Sports Park is classified as a Tier 1 park, highlighted as being central to the network optimisation. The development of Ōpaheke Sports Park is a work in progress in relation to field utilisation, including markings and goal posts. There are fields categorised as ‘general sport’ for codes utilising rectangular fields and outer fields which are not marked unless requested for competition play.

31. Based on the budget limitation, Council revisited the service needs assessment to determine if all the proposed assets are required from an asset owner perspective.

32. All of the following asset owners worked closely with GYP Properties to establish where costs can be reduced to achieve the outcomes sought for the park. The offset of cost differentiation was agreed upon as follows:

· Healthy Waters regarding effects on stormwater run-off when considering gravel surfaces compared to tar/concrete surfaces.

· Auckland Transport regarding effects on the minimum requirements for parking facilities for recreational use under the Auckland Unitary Plan and effects on traffic generation, as well as shared use path material consideration.

· Council’s subject matter experts being:

o Parks and Places Specialist around the services need, acknowledging what is offered by existing surrounding parks as opposed to what is desired.

o Landscape advisor and architects around amenity planting, ground coverage and safety through environmental design.

o Community Facilities Area Operation Manager to determine consequential OPEX for the future assets. It is inevitable that the park will be developed at the sole cost of the developer, but it is important for the asset owner that it is to an extent that provides quality landscaping, reserves and infrastructure while balancing operational and maintenance costs at a level of expenditure aligned with agreed community affordability. In order to provide this, as well as consistency and certainty within the industry for design procedures, the Area Operation Manager was actively involved in this discussion to guide minimum design standards required for landscaping, reserve development and other infrastructure design for maintenance purposes.

33. It was agreed amongst council staff that cost can be saved where there is an over provision of service level assets not necessarily anticipated.

34. There will be a greater benefit in providing for and constructing specialised informal recreation where the need is better understood as the use of the park becomes readily available over a period of time.

35. The primary objective is to move the park forward into a two-phased implementation of detailed design, following approval from the Local Board.

36. The board must consider what outcomes must be achieved that fit within the Parks Work Cap, meet the minimum requirements as stated earlier in the report and outcomes that will meet the purpose and nature of the park.

37. The purpose of the park is suburban. The intended users will primarily be those residents living within 1km to 1.5km of the park for recreational purposes.

38. The park will provide for informal recreational activation in an area of Papakura where there is a significant gap in the open space network.

39. The users will rely on it for walking, nature play, family and informal event gatherings and quality amenities like seating, appropriate shading, way findings and a sense of place.

40. Phase one of the concept plan proposes key elements that provide for both passive and active recreation, as well as outlining necessary landscaping, planting and storytelling opportunities to be provided at the sole coat o the developer.

41. Key outcomes within the plan include:

a) Walking circuits/trails throughout the park

b) Open space for free play

c) Socialising/family areas

d) Landscape

e) Enabling specialised informal recreation for exercise zones, wheeled/ball play and even larger scale play element

f) Enabling Community event space

g) Carparking

Phase 1 - Work that can be completed within the caped budget meeting minimum requirements

42. The developer can deliver the minimum requirements of landscaping and key design elements of the approved concept that includes all of the following assets:

Table 1 Assets that can be delivered under the capped budget.

A primary peripheral pathway network with improved accessibility from surrounding sites	Natural wetlands and riparian esplanades
A reduced car park and access gate	Lowland Plantings
Park Entry and way findings signs	Dog park
Natural Bike and BMX track	Lawn Planting areas for picnic spots
Toilet facilities and drinking fountains	Basic furniture and amenity assets

43. All riparian landscaping and ecological outcomes are to be planted as per conditions of resource consent. While these works are included in the scope of the park's work, it is excluded from the Parks Work Cap to deliver the northern section of the park. It is therefore not considered part of the $4.3m budget.

44. While the overall pathway connections are reduced, the primary pathway network retains delivery of key routes and increases the access points from the surrounding developments and southern car park. All pathways will be changed from hoggin to gravel. The pedestrian bridge structure over Slippery Creek will be retained and developed.

45. Healthy Waters and Council staff raised initial concern that a gravel path, whilst being cheaper to construct will reduce the usability nature for all users, especially being the primary peripheral path. Community Facilities also raised concerns about the maintenance requirement being greater for a gravel path over a longer period. It was recommended that the path be upgraded to a concrete path as part of Phase 1.

46. The works will include the removal of the central boardwalk structure but deliver the ground contours, to enable future delivery. While the boardwalk structure will provide an aesthetic element, the structure does not provide connections. The perimeter route can deliver the connection outcomes as a minimum requirement.

47. The planting cannot be further reduced as described above. The land is 19ha that must be appropriately stabilised. The developer will plant an appropriately sized grove of trees and amenity planting around the major recreational areas, play spaces and the future dog park. This will contribute to increasing the tree canopy as part of the local board’s Urban Ngahere Action Plan and help define and differentiate functional amenity areas whilst providing shading.

48. Tree sizes are recommended at 160 litres to provide canopy cover, rather than smaller plants. A planting, maintenance and weed eradication methodology will be submitted and will be reviewed by Council’s Parks Planning Team at Engineering Plan Approval Stage.

49. It was recommended the developer remove the upland planting and meadow planting and replace it with lawn. This will provide a significant area which provides a “wilding” feel and can be a positive approach to counter the intense development around it. It also allows for imaginative/free play and enables a self-sustaining environment. Auckland does not have favourable conditions to enable a nurturing environment for meadow planting to flourish which will result in greater operating costs to maintain these forms of green assets.

50. Conditioning of topsoil will be prioritised to occur for high amenity, and informal recreation to ensure greater all-year-round informal recreational use. While areas of less usage will rely on the wilding effect.

51. Planting cannot be further reduced for the provision of the toilet facilities. Within the greater scheme of meeting objectives and minimum requirements, the local board must decide whether:

a) to include the toilet facilities at a cost of $ 360,000 OR

b) to exclude the toilet facilities and reallocate $ 360,000 to another asset.

52. It was recommended the board exclude the toilet facilities. The exclusion of a toilet facility can easily offset the cost for providing a 3m wide, perimeter concrete footpaths instead. The developer will be able to develop 90% of the footpath, if the toilet block allowance of $360,000 is deleted. This will enable accessibility for all park users.

53. A basic gravel car park. There is no minimum or maximum requirement for car parking spaces under the Auckland Unitary Plan. It was agreed the southern car park is already at full capacity during major sports events and is not large enough to provide for full usage of the eight fields at the sports park. It is recommended the car park is retained at a reduced scale to enable more informal access for residents in the northern section for recreational use of the park. It will enable a drop-off facility should there be larger events in the future.

54. The ground contours will be provided to enable the extension of a future carpark based on service needs assessment whilst the gravel car park will be constructed to meet best practises regarding maintenance and storm water mitigation.

55. One culvert crossing is retained where it forms part of the primary walkway network.

56. Once the above works are completed, it is estimated that a budget of $700,000 will remain. The remaining budget will be used to develop playground equipment and provision of other amenities. All playground equipment and additional site furnishings will be considered under this allocated budget. At this point, rather than including typical product details, the developer will hold an amount of $700,000. Should there be any remaining funds, (if available), playground equipment and site furnishings will be looked at in detailed during the design phase. This will in turn be reworked with the Local Board once the developer and Council staff are aware of what that looks like.

57. Works that can be delivered will exclude all of the following assets:

a) Integrated pathways running through the park.

b) The central north-south board walk.

c) Any other culverts that were originally part of the original concept plan.

d) Construction of the basketball court, fitness stations, bike track, flying fox, picnic tables and seating and specific playground equipment and barbeques.

Assets that do not fit the capped budget and sit outside the minimum requirements of the Development Agreement.

58. The assets that cannot be developed and constructed by the developer and sit outside the minimum requirements of the development agreement include:

a) Integrated pathways running through the park.

b) The central north-south board walk.

c) An asphalt car park, although ground contours will be provided to enable the development of an extend car park in the future.

d) All specialised informal recreational assets, furniture and structures that cannot be delivered through the remaining budget.

e) Additional infrastructure to support internal walkways.

f) Above and beyond planting that can easily be planting through other council stream works in the future.

59. Papakura Local Board expressed their support to progress to formal endorsement of the concept plan phased implementation of the concept design.

Tauākī whakaaweawe āhuarangi

Climate impact statement

60. Public parks and green spaces across the country and are poised to bring community-driven climate solutions that build a healthy, more resilient and more equitable for future communities.

61. In June 2019, Auckland Council declared a climate emergency and a commitment to the community to look at ways on how we can consider climate implications in everything that we do

62. Any formal development of parks infrastructure will contribute to climate change through carbon emissions, particularly during construction and renewal phases, and through ongoing maintenance. This needs to be carefully considered when creating new parks assets.

63. In particular to this park, it is anticipated that proposed planting methodology and species proposed will over time absorb and store a portion of the carbon dioxide emissions created by human activities in relation to construction and travel to and from the reserve. The proposed specie selection and “wilding” of the park will become self-sustaining and will require less machinery maintenance over longer periods of time. The design also incorporates natural products such as timber seating and nature play equipment which will help to reduce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

64. Parks, Sport and Recreation (PSR), Community Facilities and Healthy Waters staff have provided input throughout the development of the concept plan. This has included strategic direction for park service outcome delivery, advice on design and maintenance. Councill staff support the overall concept, with final details to be approved at engineering plan approval stage.

65. The Community Facilities Landscape Architecture team are satisfied with the assets proposed and will confirm robust design and maintenance planning at engineering plan approval stage.

66. Parks, Sport and Recreation (PSR), Community Facilities and Healthy Waters staff are supportive of the phasing of the project. The phasing of the project is recommended to ensure:

a) The developer meets the key design moves and minimum requirements of this suburb park regarding access, networks, landscaping, and amenity (provisional of remaining budget is set aside to implement play space and furniture).

b) Adverse effects on the environment regarding stormwater run-off and effects on traffic is managed and mitigated.

c) This will meet the minimum requirements of the development agreement within the capped budget.

d) The work can be delivered within the Parks Work Cap.

67. The proposed phased implementation plan will ensure that this park will provide good levels of service to meet community need and use now based on the open space network gap.

68. A phased approach to complete the development of Ōpaheke Park will ensure that the park can provide for informal recreational activation in an area of Papakura where there is a significant gap in open space. A park that will immediately provide shared walking circuits, natural play, areas where families can gather to have fun in an interesting, landscaped environment supported by quality park amenities including seating, picnic areas and carparking along with strong pedestrian connectivity from the adjacent urban development areas.

69. The maintenance obligation has been reduced and managed to meet Councils operational and maintenance costs at a level of expenditure aligned with agreed community affordability.

70. The planting will also account for assets that will cost the most to maintain. The approach was to consider type of planting which allows for more wilding areas to become self-sustaining over time and will complement the natural wetlands and riparian yards while enabling more specialised areas like picnic areas and dog parks that will require more maintenance than others.

71. Further development of the park under phase 2, including progressing the more specialised informal recreation, will involve the need for integrated advice from Parks Sports and Recreation, Community Facilities and other relevant service groups.

72. The specialised informal recreation relates to the following activities:

a) The Flying Fox

b) The basketball courts

c) The exploration trails and internal connections

d) Fitness stations

e) Formalised playgrounds

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

73. The development of Ōpaheke Park (North) as outlined in the proposed concept plan will provide numerous benefits to the local community.

74. The local board indicated general support of the phased implementation of parks service outcomes proposed for the site, including all proposed actions.

75. The development of the concept plan for the Ōpaheke Park (North) aligns with the following Papakura Local Board Plan 2020 outcomes and objectives: -

· Outcome Two: A community enriched by its diversity, where people feel connected and lead active, healthy lifestyles.

· Outcome Three: A well connected area where it is easy to move around.

· Outcome Four: A Treasured environment and heritage.

· Outcome Five: A partnership with Māori that creates a Papakura where Māori identity, culture and aspirations are embraced.

76. The final draft concept plan was presented to the local board at a workshop on 13 April 2022. The local board indicated in principle support for the final concept plan.

Tauākī whakaaweawe Māori

Māori impact statement

77. There are no known sites of significance to Māori identified on Ōpaheke Sports Park in the Auckland Unitary Plan. An Archaeological Report was included with the consent application and concluded that there are no specific archaeological or heritage features within the Bellfield SHA site or Ōpaheke Park.

78. Mana Whenua provided feedback into the design of the original concept plan during the resource consent which was taken on-board, and the new developer has kept to the intent of the original design.

Ngā ritenga ā-pūtea

Financial implications

Maintenance Operation

79. There are no financial implications directly related to actions, recommendations or decisions required for community facilities other than consequential OPEX of maintaining the park and assets in the future. The park is being developed at the sole cost of the developer at the capped budget of $4.3 million.

80. During the last week, council staff reviewed the CPI calculations. Based on annual inflation, the revised capped budget is now $4.6 million and no longer $4.3 million.

81. The developer is also obligated as a condition of consent to maintain the assets after practical completion for a period of two years. The development agreement has also assigned a maintenance bond of $480,000 to be implemented towards the maintenance of the parks work under the obligation of the developer.

82. The design has been developed in conjunction with a quantity surveyor to help establish what assets can be delivered within the budget parameters.

83. The maintenance obligation has been reduced and managed to meet council’s operational and maintenance costs at a level of expenditure aligned with agreed community affordability. Any consequential OPEX cost will be absorbed with the consequential ABS OPEX maintenance contract.

84. The consequential operational costs of maintaining the proposed park will depend on the final extent and nature of the development. Consideration has been given to using low maintenance plants, infrastructure location and materials in terms of longevity and maintenance. GYP Properties will manage the maintenance for the first two years.

85. If the park is developed as outlined in the concept plan (Phase 1), the annual maintenance is estimated to be $62,700. Provision of operational costs is provided for in the Long-Term Plan and will be allocated to the appropriate park maintenance budgets as and when maintenance costs are met by council.

Local Board CAPEX of Phase 2

86. The park will not be developed as anticipated by the original master concept plan. This means that the additional CAPEX and OPEX cost to develop the upgrades (anything excluded from Phase 1) will sit with the local board. The local board will have to assign a future budget to allocate the development of future amenities and maintenance of these assets as part of phase two of the development.

87. There will not always be a budget or appropriate funding to ensure the concept plan is fully developed.

88. The financial cost to develop the assets proposed as part of Phase two of the development, and under the sole responsibility for the Local Board to develop in the future is listed in Figure 2 below:

Table 2 CAPEX of Phase 2

Table

Description automatically generated

89. The specialised informal assets CAPEX cost is estimated in Table 3 below and can be prioritised by the local board as budget becomes available:

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

90. Risks for the delivery of the open space network are cost escalation and inadequate handover. These items can be managed via an Infrastructure Funding agreement that will be signed by both the developer’s representative and Auckland Council to ensure that proper handover of all documents, warrantees, as-builts and producer statements occurs. Engineering plan approval will also be required before construction commencement

91. Phasing the project enables council to manage the outcomes and expectation sought for this park. It enables to lead the development in the best possible direction.

92. The master plan enables clear direction for the development of a park in the future. In this case, it is necessary as the developer is working with a capped budget. By organising the project into phases, the total workload of a project is divided into smaller components, making it easier to monitor and secure better outcomes.

93. Phasing the delivery of the design objectives within the Ōpaheke Park concept plan will allow the board to evaluate how people use Ōpaheke Park between phases and provides the opportunity to collaborate with the community to ensure that future development phases meet community aspirations for park activities. This may well result in changes within the concept plan that better supports overall park activation.

94. Over time, this phase review process will contribute toward a sort of “living” scope of work under continual verification. The parks users-needs, or expectations may undergo some change and each new phase can adapt to stay aligned with those needs.

95. Staff will consult with the Local Board to substantiate information gathered on the remaining budget as soon as it is known what that looks like and provide advice for prioritisation of future assets that must be implemented first.

Ngā koringa ā-muri

Next steps

96. The developer wishes to develop the open space network as soon as possible once the Local Board’s approval is provided, engineering plan approval has been obtained and the infrastructure funding agreement has been signed. Once approval to a concept plan has been provided, then Auckland Council staff will work with GYP Properties to enable detailed design and delivery.

97. The plans will progress to the engineering plan approval (EPA) stage and council staff will assess and endorse engineering detail based on the local board’s decision on this business case. All assets to be vested to council will require sign off via the EPA process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Appendix A - New Master Plan and Phased Implementation (dated 22 May 2022)	129
b ⇩	Appendix B - Original Master Concept Plan (dated April 2016 and 24 July 2018)	143
c ⇩	Appendix C - Original Parks Work and Minimum Requirements	151
d ⇩	Appendix D - Project Delays and Parks Work Cap	155

Ngā kaihaina

Signatories

Author

Lea van Heerden - Senior Parks Planner

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

24 August 2022

Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter four 2021/2022

File No.: CP2022/11926

Te take mō te pūrongo

Purpose of the report

1. To provide the Papakura Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2022 and the overall performance for the financial year against the approved 2021/2022 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Papakura Local Board and includes financial performance and delivery against work programmes for the 2021/2022 financial year The work programme is produced annually and aligns with Papakura Local Board Plan outcomes.

3. 100 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 11 activities were undelivered, cancelled, put on hold or deferred and 13 multi-year projects/activities have not progressed as expected during 2021/2022.

4. Key activity achievements from the 2021/2022 work programme include:

· Completion of the Kauri Heart Reserve playground with a community event held on 23 May 2022.

· The “AT Local” on demand ride share service pilot that replaced bus route 371 has been a great success.

· The Papakura ANZAC parade was able to be reinstated when COVID-19 restrictions eased.

· A community-led significant upgrade of the Drury Cenotaph and surrounds was completed in time for the centenary commemorations on ANZAC Day.

· The board worked with mana whenua to develop the Heritage Interpretation Strategy.

5. Key activities not delivered / not progressed as expected include:

· Urban Ngahere (ID808) – There was a delay in presenting the Papakura Ngahere Action Plan for adoption. This will now be presented at the 24 August 2022 business meeting.

· Sport and recreation partnership fund (ID3105) – Ōpaheke Park expression of interest (EOI) process commenced on 13 June with a 1 August deadline. Further questioning and the evaluation and analysis of EOI findings will be conducted prior to a direction workshop with the local board in September 2022. A report is expected in November 2022.

· Papakura Local Parks Management Plan (ID1551) – There has been a delay. The project is expected to start in quarter two FY2022/2023.

· Provide assessment of Papakura communities’ creative service needs and possible delivery locations (ID1552) – Staff are preparing for hui with art sector and mana whenua iwi to inform findings. The findings report will be presented in quarter one FY2022/2023.

6. Qualifying budgets of unfinished activities will be carried forward into 2022/2023 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on 29 August 2022.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the performance report for quarter four ending 30 June 2022.

a) amend the 2022/2023 Community and Customer Services work programme to approve the reallocation of $3,000 budget from the 2022/2023 Community Grants Papakura line 365 to the Event Partnership Fund Papakura line 363 to address the additional costs to deliver the Papakura Carols in Parks event.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on 29 August 2022.

Horopaki

Context

8. The Papakura Local Board has an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· External Partnerships

· Plans and Places

· Tātaki Auckland Unlimited.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart

Description automatically generated

COVID-19 restrictions

10. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August to 2 December 2021, when all of New Zealand moved to the COVID-19 Protection Framework, also known as the traffic lights. Auckland went into traffic light red, moving to traffic light orange on 30 December 2021.

11. Auckland Council regional and community facilities were closed in Level 3 and 4. Restrictions were slightly eased in Level 3, Step 2 and from mid-November 2021 libraries and the majority of arts and community centres were reopened. Pools and leisure centres were able to reopen from 3 December 2021 when New Zealand moved to the COVID-19 Protection Framework.

12. From 30 December 2022 until 13 April 2022, Auckland was in the red traffic light setting under the COVID-19 Protection Framework, which impacted council and community-delivered event planning and programming. From 13 April 2022 Auckland has been in the orange traffic light setting.

13. COVID-19 has also had an impact on the supply chain for capital projects materials causing delays.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

14. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

Chart, pie chart

Description automatically generated

15. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by department

Chart, waterfall chart

Description automatically generated

Graph 4: Work programme performance by activity status

Chart, bar chart, histogram

Description automatically generated

Key activity updates from quarter four

16. The Papakura to Clevedon bike trail (also known as the Hunua Trail) has experienced delays over the last quarter. The contractor, Arup, identified that having Auckland Transport on board was crucial for progressing this project. Auckland Transport has identified Papakura as an emerging area for cycle network investment. However, budgets are limited for the next three to four years. If Auckland Transport were to secure funding for cycle network investment in Papakura, the priority would be in the urban area based on the following principles: connectivity, multiple connection types, potential cost of delivery and safety. A report was initially expected from Arup with high level costings for all possible routes with feedback on the proposal to the September 2022 local board meeting. Staff have since advised that this report is now likely to be provided in November 2022.

17. The Papakura Commercial Projects Group agreed to subsidise the Papakura Business Association to purchase the Whale Tales and for an anti-etching pilot programme which is being administered by the Papakura Business Association.

18. In quarter four the community arts programme delivered multiple workshops at the Papakura and Takaanini Libraries for Matariki teaching kete waikawa weaving to local participants as well as local school teachers. These teachings included protocols and practices for harvesting harakeke that protect the health of the plant for future use.

19. The change in the COVID-19 setting from red to orange allowed larger scale events to take place at the Hawkins Theatre. Hirers returned to the venue with a variety of dance competitions and showcases, the annual Counties Manukau National Amateur Bodybuilding Association competition, Strathallan College’s annual production and professional touring shows such as TV’s Kelvin Cruickshank and the Matariki Glow Show. The ‘glow in the dark’ puppetry tales of the stars of Matariki captivated nearly 900 school children. This production started at the Hawkins Theatre with former members of staff being involved in its inception. It has now grown to be a tour of 40 dates across New Zealand.

20. In quarter four the Papakura Museum’s outreach programme included a guided tour around Drury, and a session at Drury School on the “History of Drury School”. The highlight for the quarter was an international day of light performance sponsored by the Dodd-Wall Centre that saw a steady stream of visitors flowing through the Museum throughout the day. There were also visits from different groups with groups of older and differently abled people and families of the 28th Māori Battalion receiving previously unclaimed medals.

21. The Papakura Museum annual report provided some evidence of outcomes aimed at achieving agreed strategic objectives for additional funding. Ten grants were applied for with three declined and one still pending. Membership to the Museums of Auckland and the NZ Federation of Historical Societies has been achieved. Also the numbers of volunteers has increased by two. Social media engagement has also increased.

22. The Papakura Brass Band held regular rehearsals for both the junior and senior bands. A highlight was the number of ANZAC Day engagements with performances at the Papakura Cenotaph, the Drury Cenotaph, and the Karaka and Pōkeno community services. There were 26 programmes and 1260 participants for quarter four.

23. The Papakura Pipe Band supported the Papakura ANZAC Day dawn service as well as various band members supported parades across Tāmaki Makaurau. The highlight for this quarter was a performance at the annual Papakura Netball opening day parade.

24. The Off Broadway Big Band split into various groups to commemorate ANZAC Day across the city. The highlight for this quarter was a performance at the Karaka Summerset ANZAC service to over 200 people. These performances also included younger students playing alongside older players as a development opportunity.

25. The community safety initiatives investment work programme line saw the Papakura Safety Network meetings going through a refresh and refocus to enable more collaboration between the organisations and across the local board area. The community safety co-ordinator role will have a new person starting in quarter one of the 2022/2023 financial year.

26. The Smiths Ave Co-ordinator and SAMOM Trust are operating an increasing programme of activity with an occupancy rate of 80 percent. The Smiths Ave Friday food market has been a success with over 200 locals attending weekly. The market has revitalised the area and is attracting new people and programmes to the community. New programmes include Xero training for market holders and enterprise, kapa haka, a knitting group, literacy support, a regular community feedback session, car parks for families in need and regular weekend community and entertainment activity. Volunteers also planted fruit trees in the māra kai.

27. The community activations and community led projects work programme in quarter four saw a series of empowerment workshops held for migrant women who have an interest in social enterprise. There was also a project with a group of students from Kauri Flats School who were writing a book about the Awakeri Wetlands. The book launch is planned for quarter two of the 2022/2023 financial year. The Neighbours Day activity was postponed to quarter one and two due to COVID-19 restrictions earlier in the year. Kootuitui ki Papakura has also been putting an emphasis on events that promote connection, wellbeing and resilience.

28. The māra kai and food security initiatives work programme saw the Rollerson garden being reinvigorated with support from the garden champion and new volunteers. Eight new families have come on board. The Hingaia fruit forest maintenance continues with Strathallan student support while Hingaia Reserve is under development.

29. In quarter four the Corner provided opportunities for rangatahi to connect through games nights, open microphone nights and painting workshops. The winter programme included Corner jams, Tik Tok dance classes, spoken word workshops, song writing, beats making music workshops and drama workshops. Weekly events included jam sessions for NZ Music month, community art for Pink Shirt Day and a lunchtime Matariki celebration.

30. Since the COVID-19 restrictions lifted in April customer numbers have continued to rise for both library and council services at the Sir Edmund Hillary Library. Similarly the community usage of Te Paataka Koorero o Takaanini continues to increase. Demand for the bookable spaces at Te Paataka Koorero o Takaanini is exceeding availability. The library programmes and events at both facilities have been well attended and appreciated by customers.

31. The Papakura Youth Council (PYC) created a vision to “Be the change to sustain our future generations”. They focussed on gathering feedback on climate action, managing budget pressures, prioritising operating spending and the Papakura Local Board priorities for the 2022/2023 annual budget. They gathered over 1,000 voices of young people for local board consideration during Youth Week and were aiming to provide a report with a summary of feedback at the end of July 2022. PYC participated in the Auckland-wide Youth Voice Meetup giving a presentation of local youth engagement. A deputation was also given to the local board on safety concerns on Hingaia Road which was referred to Watercare, Veolia and Auckland Transport. PYC have been organising an event to promote financial literacy, tech tools available for micro investing and smart money talks.

32. It has been a difficult year for Massey Park Pool with restrictions over the summer period and effects on services caused by illness and recruiting. The swim school saw a significant reduction. CLM have partnered with Papakura Swim Club and hired a new head swim coach. There has been some good feedback. The team are looking forward to rebuilding the swim club back to pre-COVID-19 membership levels.

33. The activation of parks, places and open spaces work programme was fully delivered with 52 activations across 12 locations with a total of 2,713 attendees. 73 percent were first time attendees and 97 percent surveyed were satisfied of very satisfied with the programme.

34. The Te Koiwi Park service assessment was completed.

35. The ecological and environmental volunteers programme was completed with a total of 326 volunteer hours and 900 plants planted. Pest control has increased in areas around the Karaka Lakes area.

36. The on-site citizenship ceremony planned for quarter four were cancelled due to COVID-19 restrictions. Candidates received their certificates in absentia via courier. However, an online citizenship celebration was held on 9 June 2022 with the local board chair and deputy chair playing an active role in the online event.

37. In quarter four the Wai Care programme saw the Kauri Flats School, Ōpaheke School and Drury School receive education about invertebrates and how to monitor a stream. 160 children from Ōpaheke School were involved in the on-site planting of Green Haven Reserve.

38. Multiple plantings were completed across the Papakura Stream catchment in quarter four. Two events were held in May where 1,500 trees were planted at Papakura Esplanade on a community planting day with Alfriston College students.

39. Sustainable Papakura held eight sewing workshops in May and June 2022 with an average of five attendees each session. A new sustainability base has opened at 47 O’Shannessey Street, Papakura. There has been increased interest from a combination of social media, and drop-ins to the new base with the community now getting out more after the COVID-19 restrictions have lifted. Successes through the year have included repurposing of used street banners into 100’s of bags. The Sustainable Lifestylers have worked closely with groups like Real World Living and have used ‘waste as resource’ to repurpose items like bread tags, toothpaste tubes, batteries and more into upcycled earrings, key chain fobs and other items while generating funds for ‘wheelchairs for kids’ in South Africa.

40. The Kauri Heart Park development and installation of the playground was completed. The opening was held on 23 May 2022. This was well received by the local community.

Changes to the local board work programme in quarter four

Activities with changes

41. The following work programme activities have changes which have been formally approved by the board.

Table 1: 2021/2022 Work programmes change formally approved by the board

ID/Ref	Work Programme Name	Activity Name	Summary of Change	Resolution number
65	Customer and Community Services	Papakura Leisure Centre: Access for RSA Gymnastics Club	Reallocation of $2,700 underspend to Community Grants Papakura (ID418)	PPK/2022/79 25 May 2022 business meeting resolution b)
1651	Customer and Community Services	Massey Park Pool: Access for Papakura Swimming Club	Reallocation of $5,000 underspend to Community Grants Papakura (ID418)	PPK/2022/79 25 May 2022 business meeting resolution c)
1651	Customer and Community Services	Massey Park Pool: Access for Papakura Swimming Club	Change the activity name and activity description referencing “Swimming Club” to: “Learn to Swim”, eg: Massey Park Pool: Access for Papakura Learn to Swim	PPK/2022/79 25 May 2022 business meeting resolution d)
418	Customer and Community Services	Community Grants Papakura	Reallocation of $3,530 to ANZAC services Papakura (ID413)	PPK/2022/79 25 May 2022 business meeting resolution e)
30165	Customer and Community Services	935 Papakura-Clevedon Road subdivision – develop new neighbourhood park	Deferred	PPK/2022/79 25 May 2022 business meeting resolution f)
27776	Customer and Community Services	Hawkins Theatre – renew walkways	Cancelled as the asset in the scope does not exist	PPK/2022/79 25 May 2022 business meeting resolution g)
20769	Customer and Community Services	Southern Park – renew fitness equipment and furniture	Amend the project name and activity description to reflect the changes in the scope or nature of work to be performed and the name of the location: Proposed Activity Name: Hingaia Park – new outdoor fitness equipment Activity Description (*) New outdoor fitness equipment at Hingaia Park FY21/22 – investigation, design and tender / procurement phase FY22/23 – commence physical works Risk-Adjusted Programme (RAP) project	PPK/2022/79 25 May 2022 business meeting resolution i)
NEW	Customer and Community Services	Southern Park – renew fitness equipment)	A new activity line to be added in the forward capital works programme for FY25/26+	PPK/2022/79 25 May 2022 business meeting resolution j)
28550	Customer and Community Services	Bacardi Reserve – renew playground and park furniture	Defer to FY26	PPK/2022/79 25 May 2022 business meeting resolution k)
36941	Customer and Community Services	Papakura Leisure Centre – seismic retrofitting and general renewal of existing building	Prioritise to better align with the seismic upgrade	PPK/2022/79 25 May 2022 business meeting resolution k)

Key activity achievements from the 2021/2022 work programme

42. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

· Completion of the Kauri Heart Reserve playground with a community event held on 23 May 2022.

· The “AT Local” on demand ride share service pilot that replaced bus route 371 was a great success. The service runs all day, seven days a week. Customers use the “AT Local” smartphone App or Call Centre to tell Auckland Transport where and when they want to go. They are then picked up in a fully electric “AT Local” branded car or van. There are nearly 400 pick-up and drop-off points in Conifer Grove, Takaanini and Papakura town centre. Customers have a short walk (120 metres on average) at the start and end of their trip. More people are now using “AT Local” than previously used the bus service that “AT Local” replaced.

· The Papakura ANZAC parade was able to be reinstated when COVID-19 restrictions eased.

· A community-led significant upgrade of the Drury Cenotaph and surrounds was completed in time for the centenary commemorations on ANZAC Day.

· The board worked with mana whenua to develop the Heritage Interpretation Strategy.

· The board continued to work in partnership with mana whenua. Ngāti Tamaoho held a dawn karakia at Pukekiwiriki Paa on the first Matariki public holiday.

· Te Paataka Korero o Takaanini (the Takanini Community Hub and Library) is a key facility in the community running many programmes that cater to community needs, such as:

· Te reo classes

· Uplifting community food literacy with cooking workshops and demonstrations in the public kitchen

· Regular Tai Chi and mediation sessions

· Bollywood dance classes

· Justice of the Peace availability

· Collaborated with New Zealand Future Trust to collect and distribute 500 items of winter clothing to families in need throughout Papakura

· Funeral planning sessions

· Collaboration with Ngāti Tamaoho to distribute kai to families in need with more than 20 meals provided from the Takanini Hub each day.

· The Papakura Sir Edmund Hillary Library regular programmes have also been welcomed back by the community as COVID-19 restrictions eased, such as:

· Colour Your World

· Bookchat

· Ukele Club

· The delivery of the Papakura renewals programme continued with the following projects:

· Papakura Support and Counselling Centre roof renewed

· Interior and exterior of Drury Hall renewed

· Renewed the drainage path and signs at Jack Farrell Reserve

· Renewed and extended the seawall, drainage and footpath at Karaka Harbourside

· Maintained the programme to remove seedling and juvenile mangroves

· Renewed the swing play item and park seat at Manuroa Reserve

· Installed additional park seating at the edge of the Ray Small Park skate park.

Overview of work programme performance

Customer and Community Services work programme

43. In the Customer and Community Services work programme, there are 92 activities that were completed by the end of the year or will be by end of June 2022 (green), 12 activities that are in progress but are delayed (amber), four activities that are significantly delayed, on hold or not delivered (red) and five activities that had been cancelled and deferred in the period April to June 2022 (grey). Activities with significant impact are discussed below:

Table 2: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Papakura Leisure Centre: Access for RSA Gymnastics Club (ID65)	Red	Not delivered	The RSA Gymnastics Club did not start back until Term Two (April) due to COVID-19 restrictions. Unspent funding was reallocated at quarter three.
Massey Park Pool: Access for Papakura Swimming Club (ID1651)	Red	Not delivered	Due to vaccine mandates and COVID-19 performance framework requirements, the club did not offer swim lessons in FY21/22. Unspent funding was reallocated at quarter three.
Urban Ngahere Growing FY22 (ID808)	Red	In progress	The Papakura Ngahere Action Plan was delayed and will be presented to the local board business meeting for adoption on 24 August 2022. This will complete the “Knowing” phase.
Event partnership fund Papakura (ID416)	Red	In progress	Papakura Street Festival organisers confirmed it will no longer take place in 2022. The local board support in principle, funds for 2021/2022 being retained for the festival in 2023. No further funding was paid out in this quarter.
Sport and recreation partnership fund (ID3105)	Amber	In progress	On 25 May 2022 staff presented a report to formalise direction for Ōpaheke Sport Park users and next steps for the implementation of the Papakura Sports Needs Assessment. The local board resolved to approve a scope for officers to deliver an Expressions of Interest (EOI) for Ōpaheke Sports Park [PPK/2022/79]. The EOI process commenced on 13 June 2022 with a 1 August 2022 deadline. Further questioning and the evaluation and analysis of EOI findings will be conducted prior to a direction setting workshop with the local board in September 2022. A report is expected in November 2022.
Local civic events Papakura (ID414)	Amber	Deferred	The Pukekiwiriki Paa waharoa (entrance) opening, Hingaia Park playspace opening and Elsie Morton playground opening have been postponed until 2022/2023 due to COVID-19. Funds allocated to these events were carried forward to 2022/2023.
Te Kete Rukuruku (Māori naming of parks and places) tranche two (ID842)	Amber	In progress	Tranche two names have been confirmed, and shared interest discussions are underway. Tranche two was carried forward from the FY2021/2022 and will be delivered in FY2022/2023.
Te Kete Rukuruku (Māori naming of parks and places) tranche one (ID3115)	Amber	In progress	Tranche one names were adopted at the 25 May 2022 Papakura Local Board business meeting. The whakarewatanga (launch) is being organised for quarter one of FY2022/2023.
Papakura Local Parks Management Plan (ID1551)	Amber	Approved	No activity in this quarter. Project has been delayed and will start in quarter two FY2022/2023.
Provide assessment of Papakura communities’ creative service needs and possible delivery locations (ID1552)	Amber	In progress	Preparing for hui with art sector and mana whenua to inform findings. The findings report will be presented to the Papakura Local Board in quarter one FY2022/2023.
Bottle Top Bay Esplanade – renew boat ramp (ID26414)	Amber	On hold	The previous works to the boat ramp are working well and there is no need for further works in the near term. The Coastal team are investigating options for a project with wider scope that would include work on the boat ramp. The condition of the boat ramp will be reassessed, in conjunction with the Coastguard and the Coastal team to reach agreement on next steps.
Children’s Forest – install new signage (ID26101)	Amber	In progress	The project has progressed quickly following the status changing from 'on hold'. A design for the interpretive and directional signs has been drafted, content has been prepared and translated into te reo. The proofs and locations of the signs have been approved by the Local Board, pending some alterations to the wording of the signs. These alterations include additional te reo wording which will take time to be translated. The signs have been fabricated and are in the process of being installed.
Children’s Forest – upgrade playground and associated park amenities (ID20443)	Amber	On hold	This project was put “on hold” as there is a major development proposed in the general area. Staff await the outcome of the negotiations which is expected to have a major impact on the play space renewal project.
Papakura Recreation Centre – renew car park (ID26189)	Amber	In progress	A roading specialist has been engaged to undertake the design and construction supervision. The Local Board queried the possibility or doing the renewal work in conjunction with the proposed seismic upgrade. Timing of the seismic work could be as late as FY25 or FY26 which is too late for the remedial work for the carpark. The carpark works will be scheduled in conjunction with the recreation centre to minimise disruption.
Park structures – renew park structures (ID18246)	Amber	On hold	Refer to Margans Bush to Children’s Forest walkway project (ID26175). This project is on hold until funding is available and the negotiations with Kāinga Ora have concluded.
Waiata Shores – develop shared plath concept plan (ID29135)	Amber	In progress	A shared path concept has been prepared and consultation undertaken, initially with iwi. A report outlining the findings was presented to the board. The project has been deferred to later financial years due to the varying degrees of support for the proposed path and significant costs.

44. The Papakura Carols in the Park event organised by the Harvest Church was not delivered in the 2021/2022 financial year due to COVID-19 restrictions. In 2021/2022 the board provided a budget of $33,000 within the Event Partnership Fund which was carried forward to the 2022/2023 financial year. During the early stages of planning for the event, organisers have identified that the current funding of $33,000 will no longer be sufficient due to increased costs of key suppliers. An additional $3,000 is being requested to deliver this event in 2022/2023. See attachment C for more detail. An amendment to the 2022/2023 work programme to reallocate $3,000 from the community grants budget to the Event Partnership Fund would be required.

Infrastructure and Environmental Services work programme

45. In the Infrastructure and Environmental Services work programme, there are five activities that were completed by the end of the year or will be by end of June 2022 (green), and one activity that was significantly delayed, on hold or not delivered (red) in the period April to June 2022. Activities with significant impact are discussed below:

Table 3: Infrastructure and Environmental Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Te Koiwi Pond Enhancement (ID706)	Red	In progress	Timing of this project has been impacted by the need to align broader priorities for the park and ponds, working closely with Papakura Marae. The budget was carried forward and will be utilised in quarter one to enable the plans discussed in June 2022 extending the ecological design, restoration and maintenance work with the contractors.

External Partnerships work programme

46. In the External Partnerships work programme, there is one activity that was completed by the end of the year or will be by end of June 2022 (green), and one activity that is significantly delayed, on hold or not delivered (red) in the period April to June 2022. Activities with significant impact are discussed below:

Table 4: External Partnerships activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Takanini business support (ID1654)	Red	In progress	This project has not been completed. The Takanini Business Association has appointed a contractor to help progress the establishment of the Takanini Business Improvement District. The process is underway to be reinstated on the incorporated societies register. Work has also begun on developing a database. The funding was carried forward to FY2022/2023.

Plans and Places work programme

47. In the Plans and Places work programme, there is one activity that was completed by the end of the year or will be by end of June 2022 (green).

Tātaki Auckland Unlimited work programme

48. In the Tātaki Auckland Unlimited work programme, there is one activity that was completed by the end of the year or will be by end of June 2022 (green) and one activity that was in progress but was delayed (amber), in the period April to June 2022. Activities with significant impact are discussed below:

Table 5: Tātaki Auckland Unlimited activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Commercial Project Group Implementation (ID1488)

Amber

In progress

Funding agreements were signed with the Papakura Business Association for the Whale Tale purchase ($3,000) and the subsidy for the anti-etching pilot (($14,000).

Richard Knott is progressing the draft concept design of the town square which is due 30 September 2022.

The Papakura to Clevedon bike trail (also known as the Hunua Trail) - The contractor, Arup, identified that having Auckland Transport on board was crucial for progressing this project. Auckland Transport has identified Papakura as an emerging area for cycle network investment. However, budgets are limited for the next three to four years. If Auckland Transport were to secure funding for cycle network investment in Papakura, the priority would be in the urban area based on the following principles: connectivity, multiple connection types, potential cost of delivery and safety. A report was initially expected from Arup with high level costings for all possible routes with feedback on the proposal to the September 2022 local board meeting. Staff have since advised that this report is now likely to be provided in November 2022. Tātaki Auckland Unlimited staff will be seeking carry forward of the underspent budget to FY22/23.

Deferred activities

49. The Lead Financial Advisors are identifying projects from the local board’s 2021/2022 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2022/2023.

Deferred activities

50. These activities have been deferred:

· 935 Papakura-Clevedon Road subdivision – develop new neighbourhood park – develop new neighbourhood park (ID30165) – At quarter three it was reported that the project moved from On Hold to the Strategic Assessment phase. The Strategic Assessment identified a nearby park at 210 Clevedon Road as a higher priority to develop and better located to serve the needs of the community. The development of 935 Papakura–Clevedon Road subdivision has been deferred for several years.

Cancelled activities

51. These activities have been cancelled:

· Movies in the Park (ID417). At quarter two, the event was cancelled due to COVID-19 restrictions in February 2022.

· Central Park Reserve - replace wet pour (ID28556). At quarter two, the project was cancelled due to previous site investigations identifying the scope was now no longer required. Resolution number PPK/2021/223 1 December 2021 business meeting.

· Hawkins Theatre - renew walkways (ID27776) – At quarter three it was reported that the asset in the scope does not exist. Staff have recommended that this project is cancelled.

· East Reserve – renew playground and park furniture (ID28558) – a compliance report has confirmed the play equipment is structurally safe. However, visually the equipment looks unwelcoming. The Project Manager will utilise funding from “furniture and fixtures” and “signage” lines to replace the existing park sign, bin and seat. This project has therefore been cancelled and future years funding allocated to projects ready for delivery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

52. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

53. The local board invested in a number of sustainability projects, which aimed to build awareness around individual carbon emissions, and changing behaviour at a local level. These included:

· Wai Care Papakura programme (ID724) – This programme aimed to educate and empower students to undertake stream and marine health investigations and actions in their schools and local communities. It included experiential education sessions to connect students with the local environment, and professional development for teachers to support student learning.

· Papakura Stream landowner engagement programme (ID719) – The aim of this work programme was to restore five kilometres of the Papakura Stream over a three-year period. This was a joint project with the Franklin and Manurewa Local Boards. The local board funded plants, community planting day events (two on public and four on private land), four community clean-up events, and landowner and business engagement.

· Taonga tuku iho – Legacy – we preserve our past, ensure our future (environment) (ID1416) – Te Paataka Koorero o Takaanini was taking part in the Sustainability Framework Pilot run by Connected Communities Partnership and Investment team with a focus on waste minimisation. Papakura Sustainable Markets have started again in the foyer at the Papakura Library.

· Māra kai and food security initiatives (ID402) – The local board supported the start-up development of a food hub in Papakura to address food waste, provide affordable healthy kai alternatives, support community employment, capacity building food services, reuse supermarket waste, partner with commercial and community organisations and encourage social enterprise.

Composting advice, garden support, maintenance and training were also part of this work programme.

· Papakura Waste Minimisation (ID716) – This work programme supported residents to reduce waste and live sustainably. Funding supported the delivery of community waste minimisation workshops to provide practical skills for making a range of reusable environmentally-friendly products, upcycling, sewing and living waste-free lifestyles.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55. This report informs the Papakura Local Board of the performance for quarter four ending 30 June 2022 and the performance for the 2021/2022 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

56. The Papakura Art Gallery delivered 14 programmes that directly related to Māori outcomes, such as, the local photographer, Ngahuia Harrison, exhibition which was inspired by her journey through hauora. Matariki workshops included the tikanga and planting of harakeke around the gallery followed by a weaving workshop.

57. The support Māori led aspirations work programme delivered the following opportunities during the quarter four period:

· Co-design sessions were held for the rangatahi voter participation key messaging. Video content was being developed and scheduled for completion in July, with promotion to begin prior to elections.

· Tuia rangatahi attended national wānanga in Tokanui to connect, learn and develop their governance journey.

· A partnership with Ōtara Health to facilitate the Ara Kōtui project to date. A discussion was initiated with Ara Kōtui mana whenua representatives and southern local boards on the co-design process to move towards enhanced shared decision-making.

· Whiri Aroha donated 60 korowai to Middlemore Hospital bereavement unit for pēpē (babies) of all nationalities.

· Aarahi Reo Tuarua classes have supported meaningful engagement between the local board and Māori communities.

· Papakura Marae Māori Wardens car seat restraint clinics provided education and safe car seat restraint checks.

· Ngāti Tamaoho held dawn karakia at Pukekiwiriki Paa on the first Matariki public holiday.

58. Staff from Te Paataka Koorero o Takaanini are actively engaging in the use of Te Reo Māori within the whare. Staff at Takaanini are collaborating with Ngāti Tamaoho to distribute kai to families in need with more than 20 meals provided from Takaanini Hub each day.

59. Reo classes are running regularly at Te Paataka Koorero o Takaanini, demand has grown. Classes have increased from one to three per week with both evening and daytime options. Staff work with representatives from Te Ākitai Waiohua to ensure that Māori content provided to the public is localised and accurate.

60. Many Matariki activations were held across both library sites focusing on community education around the meaning of our newest public holiday.

61. Two Matariki themed preschool story times were held at the Papakura Library with large numbers attending.

62. Library staff have also resumed delivery of the popular Reo and Rhyme programmes.

63. The Te Kete Rukuruku (Māori naming of parks and places) project has progressed with the local board adopting 31 te reo names for parks as dual names as part of tranche one at the 25 May 2022 business meeting. Ray Small Park was approved as the location for the installation of bilingual signage. The whakarewatanga (launch) ceremony is planned for Friday 26 August 2022.

64. The local board resolved at its 25 May 2022 business meeting to invite mana whenua to provide Māori names for 40 parks as part of Te Kete Rukuruku tranche two.

65. The Pukekiwiriki Paa Joint Management Committee programme of work is continuing with the resource consent for the waharoa (entrance) acquired. Staff have continued to work with mana whenua to progress the Cultural Induction Framework mahi (work).

Ngā ritenga ā-pūtea

Financial implications

66. This report is provided to enable the Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme.

67. There is a financial implication with the request for additional funding from the organisers of the Papakura Carols in the Park event. The board provided a budget of $33,000 within the 2021/2022 Event Partnership Fund which was carried forward to the 2022/2023 financial year. During the early stages of planning for the event, organisers have identified that the current funding of $33,000 will no longer be sufficient to deliver the event due to increased costs of key suppliers. An additional $3,000 is being requested to deliver this event in 2022/2023. The board has the ability to fund this request by amending the 2022/2023 Community and Customer Services work programme to reallocate the $3,000 from the community grants budget line 365 to the events partnership fund budget line 363.

Financial Performance

68. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on 29 August 2022.

69. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

70. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

71. Work programmes for 2022/2023 were approved at the board’s business meeting in June 2022.

72. Deferral of budgets of unfinished activities will be added into 2022/2023 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Papakura Local Board - 1 April to 30 June 2022 Work Programme Update (Under Separate Cover)
b ⇩	Papakura Local Board - Operating Performance Financial Summary - CONFIDENTIAL	177
c ⇩	Papakura Carols in the Park event 2022 - additional funding request	179

Ngā kaihaina

Signatories

Author	Lee Manaia - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

[1] Definition: any tobacco product manufactured from tobacco and intended for use by smoking and inhalation, but does not include any medicine (being a medicine in respect of which there is in force a consent or provisional consent given under section 20 or section 23 of the Medicines Act 1981) that is sold or supplied wholly or principally for use as an aid in giving up smoking.

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Keven Mealamu
	Sue Smurthwaite

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, local board forums

Author	Jebel Ali - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Author	Lucy Stallworthy - Local Board Engagement Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura