Agenda of Rodney Local Board - Wednesday, 17 August 2022

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 20 July 2022, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Sunnyside Road Flooding

Te take mō te pūrongo

Purpose of the report

1. Owen Aspden has requested a deputation to discuss Sunnyside Road flooding.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Mr Aspden for his presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

17 August 2022

Grant a community lease to New Zealand Police – Ngā Pirihimana o Aotearoa for land at Goodall Reserve, Snells Beach

File No.: CP2022/10433

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community lease to New Zealand Police – Ngā Pirihimana o Aotearoa for land at Goodall Reserve, 1 Hamatana Road, Snells Beach.

Whakarāpopototanga matua

Executive summary

2. New Zealand Police - Ngā Pirihimana o Aotearoa (the police) currently hold a lease for land at Goodall Reserve on which its community policing centre and associated improvements are located. The lease reached final expiry on 31 March 2014. The lease agreement is holding over on a month-by-month basis on its existing terms and conditions until terminated or a new lease is granted.

3. The leasing manager for New Zealand Police - Ngā Pirihimana o Aotearoa has formally applied for a new community lease to continue its occupation and operations at Goodall Reserve, 1 Hamatana Road Snells Beach.

4. The new lease was identified (item number 3201) and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2021/2022 at its local board business meeting of 16 June 2021 (Resolution number RD/2021/265).

5. Police provide the facilities that directly support a community policing centre for the Mahurangi East community. These activities align with the local board plan 2020 outcome four “our communities are resilient and have access to what they need.”

6. New Zealand Police - Ngā Pirihimana o Aotearoa is a Crown entity. In terms of meeting the criteria as a community lessee, it has sufficient funds to meet its liabilities and it is managed appropriately. New Zealand Police - Ngā Pirihimana o Aotearoa has all the necessary insurance cover, including public liability and building insurance, in place.

7. As police own its building and associated improvements, it has an automatic right to re‑apply for a new lease at the end of its occupancy term. Similarly, the standard recommended term of lease is 10 years with one right of renewal for 10 years.

8. The ‘required use’ under the lease agreement will be for activities consistent with a community policing station. As such, New Zealand Police – Ngā Pirihimana o Aotearoa is not required to have a community outcomes plan appended as a schedule to its lease agreement.

9. This report recommends the local board grant a new community lease to New Zealand Police - Ngā Pirihimana o Aotearoa for land at Goodall Reserve.

10. If the local board resolves to grant the lease, staff will work with the police to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant New Zealand Police - Ngā Pirihimana o Aotearoa, under section 54(1)(b) of the Reserves Act 1977, a new community lease for land comprising 2017 square metres (more or less) located at Goodall Reserve, 1 Hamatana Road, Snells Beach, legally described as Lot 1 Deposited Plan 103697 (Attachment A to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 18 August 2022, with one 10-year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

b) note that New Zealand Police - Ngā Pirihimana o Aotearoa is not required to have a community outcomes plan appended as a schedule to its lease agreement

c) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. The Rodney Local Board approved the Community Facilities: Community Leases Work Programme 2021/2022 at its local board business meeting of 16 June 2021 (Resolution number RD/2021/265).

13. The progression of a new lease to New Zealand Police – Ngā Pirihimana o Aotearoa for land at Goodall Reserve was listed on the approved work programme as item 3201. This report recommends the grant of a new lease as approved on the work programme.

Land, building and lease

14. Goodall Reserve is located on the corner of Hamatana and Mahurangi East Roads, Snells Beach. The land parcel occupied by the police is owned in fee simple by Auckland Council and is legally described as Lot 1 Deposited Plan 103697. The land is subject to the provisions of the Reserves Act 1977 and classified as local purpose (community buildings) reserve.

15. As the underlying land is classified as (community buildings) reserve, no prior public notification is required before recommending the grant of a new lease. The lease is contemplated and in conformity with the operative Goodall Reserve Management Plan adopted by the former Rodney District Council Community and Environment Committee on 11 November 2006 and subsequently amended on 24 July 2008.

16. Contained in the Goodall Reserve Management Plan under existing leases, it includes the wording “the option of freeholding this land to the New Zealand Police will be explored” (Attachment B to the agenda report). During research undertaken to recommend the new lease, staff did not discover any documentation to suggest that council had progressed the option.

17. The community policing centre is a 110 square metre building constructed in Hardie board with longrun steel roofing. The building comprises a reception area, office, small kitchen, storage, toilet and a carport. The improvements comprise concrete paths, steps and driveway.

18. The lease originally entered into with the former Rodney District Council commenced 1 April 1994 for one term of 20 years and expired 30 March 2014. The lease agreement is currently holding over on a month-by-month basis on its existing terms and conditions.

19. During 2014, staff sent police an application form for a new lease. At this time police wished to undertake a review to ascertain whether the community policing station was still meeting the needs of the community and the police.

20. During 2021 police formally applied to council for a new lease term. Auckland Council Community Occupancy Guidelines 2012 informs staff recommendations, including standard terms and conditions. For groups that own their improvements, council staff recommend an initial term of 10 years with one right of renewal for 10 years.

New Zealand Police – Ngā Pirihimana o Aotearoa

21. New Zealand Police – Ngā Pirihimana o Aotearoa is governed by the Policing Act 2008 and is a body corporate – an instrument of the Crown.

22. New Zealand Police – Ngā Pirihimana o Aotearoa is the national police service and principal law enforcement agency of Aotearoa New Zealand, responsible for preventing crime, enhancing public safety, bringing offenders to justice, and maintaining public order.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Under the Auckland Council Community Occupancy Guidelines 2012, groups that own their buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. The police have exercised this right by applying for a new lease.

24. As the underlying land is classified as local purpose (community buildings) reserve, public notification was not required. Engagement with mana whenua has been undertaken as Auckland Council is committed to meeting its responsibilities to build relationships with Māori.

Assessment of the lease application

25. The police have submitted a comprehensive application supporting its request for a new lease and is able to demonstrate its ability to manage and maintain its facility.

26. Staff recommend that the local board grant police a new lease for a term of 10 years commencing from 18 August 2022 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

28. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

29. Climate change does not have potential to impact the lease, as the leased area does not sit in a flood-sensitive zone (Attachment C to the agenda report). Similarly, the lease area does not sit in a coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Council staff from within the Customer and Community Services Directorate have been consulted on the proposed new lease. The table below contains detailed feedback:

Relevant team	Feedback
Parks and Places Specialist, Parks Sports and Recreation	“No concerns from my perspective thanks.”
Facilities Manager, Area Operations, Community Facilities	“Nothing to add.”
Strategic Broker, Connected Communities	“No concerns from me.”

31. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The recommendations in this report support the Rodney Local Board Plan 2020 outcome four “our communities are resilient and have access to what they need”.

33. In June 2021, leasing staff provided the local board with a memorandum about an application from police for landlord approval for the installation of new antenna on its community policing centre. Information about the status of the lease was included in the memorandum, about which, the local board did not raise any specific concerns.

Tauākī whakaaweawe Māori

Māori impact statement

34. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-Term Plan 2021-2031, the Unitary Plan and local board plans.

35. Staff had planned to present the proposal to and seek feedback from mana whenua representatives at the Mana Whenua Forum (North-West) scheduled for 8 August 2021. The forum was cancelled. Staff subsequently emailed iwi groups directly with relevant information and sought feedback.

36. The table below contains feedback received:

Iwi group	Feedback	Action taken
Ngāi Tai Ki Tāmaki	Ngāi Tai defer to Ngāti Manuhiri for further comment on these community leases.
Te Uri o Hau	Thank you for your email but these properties are outside Te Uri o Hau area of interest.
Patukirikiri	We will support Ngāti Manuhiri decision to accept or decline this lease.
Manuhiri Kaitiaki Charitable Trust	No objections regarding the lease but would there be a way to recommend that those holding the lease actively engage with Mana Whenua with the first step being a cultural induction? We do this for all Department of Conservation permits and concessions and it would be nice for everyone to become more culturally competent/aware.	Leasing staff have met with the key representative for Manuhiri Kaitiaki Charitable Trust in terms of arranging cultural inductions for lessees. Discussions are ongoing.

Ngā ritenga ā-pūtea

Financial implications

37. There is no direct cost to council associated with the grant of a new lease. The police will continue to take responsibility for all operational and renewal costs involved with its building and other improvements located on Goodall Reserve.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Should the local board resolve not to grant the proposed community lease to police at Goodall Reserve, this will negatively impact the ability of the police to undertake all current and future activities. This would have an adverse impact on the achievement of the respective local board plan outcome.

39. A new lease would afford the police security of tenure, enabling it to attend to the scheduled maintenance of the building and improvements. Should the police vacate its building, there would be a risk associated with lack of maintenance. In this scenario, council would be liable for the community policing building and other improvements regardless of whether budget is allocated to or identified for renewals. Similarly, the required building renewals does not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

40. If the local board resolves to grant the proposed new community lease, staff will work with the police to finalise the lease agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing lease area	15
b ⇩	Excerpt from Reserve Management Plan	17
c ⇩	GIS aerial view from Auckland Council's Hazard Viewer showing lease area in relation to flood plains	19

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 August 2022

Grant a community lease to Northern Auckland Free Kindergarten Association Incorporated for land at Glasgow Park, 18 Freshfields Road, Waimauku

File No.: CP2022/11277

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community lease to Auckland Free Kindergarten Association Incorporated (T/A Kaitiaki Kindergartens) for land at Glasgow Park, 18 Freshfields Road, Waimauku.

Whakarāpopototanga matua

Executive summary

2. Since 2003, Northern Auckland Free Kindergarten Association Incorporated (T/A Kaitiaki Kindergartens) has occupied land at Glasgow Park, Waimauku by way of a community lease. The lease expired 31 March 2022. The Kaitiaki Kindergartens has formally applied to council for a new lease for the land.

3. The lease agreement is holding over on a month-by-month basis on its existing terms and conditions until terminated or a new lease is granted. Kaitiaki Kindergartens has formally applied to council for a new lease for the land.

4. The new lease was identified (item number 1052) and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2021/2022 at its local board business meeting of 16 June 2021 (Resolution number RD/2021/265).

5. Kaitiaki Kindergartens provide the facilities that directly support a not-for-profit community focused kindergarten for the residents of Waimauku and surrounding districts. These activities align with the local board plan 2020 outcomes:

· three “infrastructure and development meet the needs of our growing communities”

· four “our communities are resilient and have access to what they need.”

6. Kaitiaki Kindergartens is an incorporated society. In terms of meeting the criteria as a community lessee, it has sufficient funds to meet its liabilities and it is managed appropriately. Kaitiaki Kindergartens has all the necessary insurance cover, including public liability and building insurance, in place.

7. As Kaitiaki Kindergartens own its building and associated improvements, it has an automatic right to re‑apply for a new lease at the end of its occupancy term. Similarly, the standard recommended term of lease is 10 years with one right of renewal for 10 years.

8. The ‘required use’ under the lease agreement is for a kindergarten and ancillary purposes. Staff has worked alongside the key representatives for Kaitiaki Kindergartens on targets for a community outcomes plan. Should the local board grant the new lease and approve the plan, the plan will be appended as a schedule to its lease agreement.

9. This report recommends the local board grant a new community lease to Northern Auckland Free Kindergarten Association Incorporated (T/A Kaitiaki Kindergartens) for 3,048 square metres of land at Glasgow Park, Waimauku on which Kaitiaki Kindergartens building and associated improvements are located.

10. If the local board resolves to grant the lease, staff will work with Kaitiaki Kindergartens to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant Northern Auckland Free Kindergarten Association Incorporated (T/A Kaitiaki Kindergartens), under section 61(2A)(a) of the Reserves Act 1977, a new community lease for land comprising 3,048 square metres (more or less) located at Glasgow Park, 18 Freshfields Road, Waimauku, legally described as Section 4 Survey Office Plan 315586, Section 5 Survey Office Plan 315586, Section 6 Survey Office Plan 315586 and Section 7 Survey Office Plan 315586 (Attachment A to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 18 August 2022, with one 10-year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) a community outcomes plan will be appended as a schedule to the lease agreement

b) approve Northern Auckland Free Kindergarten Association Incorporated (T/A Kaitiaki Kindergartens) Community Outcomes Plan (Attachment B to the agenda report)

c) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. The Rodney Local Board approved the Community Facilities: Community Leases Work Programme 2021/2022 at its local board business meeting of 16 June 2021 (Resolution number RD/2021/265).

13. The progression of a new lease to Northern Auckland Free Kindergarten Association Incorporated (T/A Kaitiaki Kindergartens) for land at Glasgow Park was listed on the approved work programme as item 1052. This report recommends the grant of a new lease as approved on the work programme.

Land, building and lease

14. Glasgow Park is accessible from Muriwai and Freshfields Roads, Waimauku. The land parcels occupied by Kaitiaki Kindergartens are legally described as Section 4 Survey Office Plan 315586, Section 5 Survey Office Plan 315586, Section 6 Survey Office Plan 315586 and Section 7 Survey Office Plan 315586 (Attachment C to the agenda report).

15. The land is subject to the provisions of the Reserves Act 1977 and classified as local purpose (community use) reserve. Ownership of the subject land is detailed in the table below:

Legal description	Ownership
Section 4 Survey Office Plan 315586	Auckland Council in fee simple
Section 5 Survey Office Plan 315586	Auckland Council in fee simple
Section 6 Survey Office Plan 315586	Crown-owned through the Department of Conservation and vested in council, in trust, for the purposes of which it is classified.
Section 7 Survey Office Plan 315586	Crown-owned through the Department of Conservation and vested in council, in trust, for the purposes of which it is classified.

16. As the underlying land is classified as a local purpose (community use) reserve, no prior public notification is required before recommending the grant of a new lease. The lease is contemplated and in conformity with the operative Glasgow Park Management Plan adopted by the former Rodney District Council on 14 October 1999. Contained in the Glasgow Park Management Plan under objectives and policies, it includes the wording; “permit the establishment of a kindergarten on the reserve”.

17. Kaitiaki Kindergarten’s building and associated improvements comprise a main building of approximately 340 square metres, water tanks, storage sheds, concreted paths and play areas. The outdoor areas are well planted with trees, shrubs and gardens for the tamariki (children) to tend and learn. Staff undertook a site visit on 24 March 2022 at which time the facilities were identified as well managed and maintained.

18. In 2003, Northern Auckland Kindergarten Association Incorporated entered into a community lease with the former Rodney District Council for land at Glasgow Park on which to construct its kindergarten. The lease commenced 1 April 2003 for a term of 19 years and expired on 31 March 2022.

19. The lease agreement is currently holding over on a month-by-month basis on its existing terms and conditions.

20. In December 2021 Kaitiaki Kindergartens formally applied to council for a new lease term. Auckland Council Community Occupancy Guidelines 2012 informs staff recommendations, including standard terms and conditions. For groups that own their improvements, council staff recommend an initial term of 10 years with one right of renewal for 10 years.

Northern Auckland Free Kindergarten Association Incorporated – T/A Kaitiaki Kindergartens

21. Northern Auckland Kindergarten Association Incorporated was incorporated under the Incorporated Societies Act 1908 on 16 June 1955 and changed its name to Northern Auckland Free Kindergarten Association Incorporated on 13 May 2014.

22. The Kaitiaki Kindergarten, located at Glasgow Park is one of 13 kindergarten sites governed by Northern Auckland Kindergarten Association Incorporated.

Kaitiaki Kindergarten (Glasgow Park site)

23. The Kaitiaki Kindergarten believes in the importance of play incorporating a large natural outdoor environment with mature gardens. The tamariki (children) help to plant and harvest crops. The purpose-built play space is set up so tamariki are free to explore, create and learn alongside each other within a challenging and safe environment.

24. The Kaitiaki Kindergarten has a strong emphasis on sustainability which is evident in the way the kindergarten is resourced (Attachment B to the agenda report).

25. Kaitiaki Kindergarten’s programme and environment are set up to cater for all learning needs “Where children are able to choose, explore, create and develop their own working theories, giving them agency over their own learning – encouraged and guided by a committed teaching team.”

Tātaritanga me ngā tohutohu

Analysis and advice

26. Under the Auckland Council Community Occupancy Guidelines 2012, groups that own their buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. Kaitiaki Kindergartens has exercised this right by applying for a new lease.

27. As the underlying land is classified as local purpose (community use) reserve, public notification was not required. Engagement with mana whenua has been undertaken as Auckland Council is committed to meeting its responsibilities to build relationships with Māori.

Assessment of the lease application

28. Kaitiaki Kindergartens has submitted a comprehensive application supporting its request for a new lease and is able to demonstrate its ability to manage and maintain its facility.

29. Staff recommend that the local board grant Kaitiaki Kindergartens a new lease for a term of 10 years commencing from 18 August 2022 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

31. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

32. Climate change does not have potential to impact the lease, as the leased area does not sit in a flood-sensitive zone (Attachment D to the agenda report). Similarly, the lease area does not sit in a coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Council staff from within the Customer and Community Services Directorate have been consulted on the proposed new lease. The table below contains detailed feedback:

Relevant team	Feedback
Service and Asset Planning Specialist, Service Investment and Programming	“Aligns with the intentions for this park in the draft Rodney Local Park Management Plan and with recent classification recommendations to the local board.”
Parks and Places Specialist, Parks Sports and Recreation	“No concerns from my perspective.”
Facilities Coordinator, Area Operations, Community Facilities	“No issues from me.”
Strategic Broker, Connected Communities	“All sounds good to me.”

34. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The recommendations in this report support the Rodney Local Board Plan 2020 outcomes:

· three - “infrastructure and development meet the needs of our growing communities”

· four - “our communities are resilient and have access to what they need.”

36. On 10 May 2022, leasing staff provided the local board with a memorandum about Kaitiaki Kindergarten’s application for a new lease, about which, the local board did not raise any specific concerns.

Tauākī whakaaweawe Māori

Māori impact statement

37. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-Term Plan 2021-2031, the Unitary Plan, and local board plans.

38. Kaitiaki Kindergartens curriculum is underpinned by a strong te reo Māori me te ao Māori, (Māori language and Māori world view) focus. Its philosophy is one of kaupapa (purpose) kōrero (speak, tell, address) outlining the values of whanangatanga (relationship, kinship, sense of family connection, shared experiences), manaakitanga (hospitality, kindness, generosity, support – showing of respect) and ako (to learn, study, teach, advise).

39. For the purposes of seeking feedback from mana whenua groups identified as having an interest in land in the local board geographical area, staff prepared a power point document containing detail on the proposed new lease.

40. On 27 May 2022, staff emailed the document to key representatives for mana whenua as follows; Ngāi Tai ki Tāmaki, Ngāti Manuhiri, Ngāti Maru, Ngati Pāoa, Ngāti Te Ata, Ngātiwai, Ngāti Whanaunga, Ngāti Whātua o Kaipara, Ngāti Whatua Ōrākei, Te Ākitai Waiohua, Te Kawerau ā Maki, Te Patu Kirikiri and Te Rūnanga o Ngāti Whātua.

41. The table below contains feedback received:

Iwi group

Feedback

Action taken

Te Ākitai Waiohua

“Further to the above, I have no feedback to offer, other than to say that I'll defer to those Iwi Mana Whenua, with a more focused interest in the respective LB areas.”

Ngā ritenga ā-pūtea

Financial implications

42. There is no direct cost to council associated with the grant of a new lease. The Kaitiaki Kindergartens will continue to take responsibility for all operational and renewal costs involved with its building and associated improvements located on Glasgow Park.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Should the local board resolve not to grant the proposed community lease to Kaitiaki Kindergartens at Glasgow Park, this will negatively impact the ability of the Kaitiaki Kindergarten to undertake all current and future activities. This would have an adverse impact on the achievement of the respective local board plan outcomes.

44. A new lease would afford Kaitiaki Kindergartens security of tenure, enabling it to attend to the scheduled maintenance of the building and improvements. Should Kaitiaki Kindergartens vacate its building, there would be a risk associated with lack of maintenance. In this scenario, council would be liable for Kaitiaki Kindergartens building and other improvements regardless of whether budget is allocated to or identified for renewals. Similarly, the required building renewals does not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

45. If the local board resolves to the grant the proposed new community lease, staff will work with Kaitiaki Kindergartens to finalise the lease agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing lease area outlined in red	27
b ⇩	Northern Auckland Free Kindergarten Association Incorporated community outcomes plan	29
c ⇩	GIS aerial view showing four separate land parcels	31
d ⇩	GIS aerial view from Auckland Council's Hazard Viewer	33

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 August 2022

Local Board views on Private Plan Change 72, McKinney Road, Warkworth

File No.: CP2022/11272

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on a private plan change request from Aztek Projects Limited for 72 McKinney Road, Warkworth.

Whakarāpopototanga matua

Executive summary

2. Any decision on a private plan change the Auckland Unitary Plan must consider local boards’ views on the plan change if the relevant local boards choose to provide their views.

3. Aztek Projects Limited seeks to rezone land at McKinney Road, Warkworth from Future Urban to Residential - Mixed Housing Suburban and to introduce a precinct under Chapter I in the Auckland Unitary Plan (Operative in Part) 2016.

4. A local board can present local views and preferences when expressed by the whole local board. This report has been prepared to advise and assist the local board to resolve and provide its views on Private Plan Change 72. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide local board views on Private Plan Change 72 by Aztek Projects Limited for proposed rezoning of land at McKinney Road from Future Urban Zone to Residential – Mixed Housing Suburban Zone

b) appoint a local board member to speak to the local board views at a hearing on Private Plan Change 72, if it is considered necessary by the local board

c) delegate authority to the chairperson of Rodney Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

Decision-making authority

5. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

6. A private plan change request will be included in the Auckland Unitary Plan (AUP) if it is approved. Local boards must have the opportunity to provide their views on private plan change requests when an entity other than council proposes a change to the Auckland Unitary Plan.

7. If the local board chooses to provide its views, the planner includes those views in the hearing report. The hearing report will address issues raised in local board views and submissions by themes.

8. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

9. This report provides an overview of the private plan change and a summary of key themes in the submissions received.

10. The report does not recommend what the local board should convey, if the local board expresses its views on Private Plan Change 72 (PC 72). The planner must include any local board views verbatim in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

Diagram

Description automatically generated

Figure 1: Proposed Private Plan Change

11. PC 72 seeks to rezone the subject land from Future Urban to Residential – Mixed Housing Suburban. It proposes the use of a precinct under Chapter I to address wastewater infrastructure staging, transport network, ecology, and water quality effects (Attachment A to the agenda report). The proposal will also change the spatial layers of the AUP to apply the Stormwater Management Area – Flow 1 controls over the subject land.

12. Auckland Council’s Warkworth Structure Plan (2019) and Future Urban Land Supply Strategy (2017) identifies the strategic land use and the sequencing of urbanisation for the subject land. Relevantly, they identify Residential – Mixed Housing Suburban as an appropriate zoning outcome with the area staged to be ‘development ready’ in 2028-2032. The private plan change request generally gives effect to land use outcomes of the Warkworth Structure Plan (2019), though it is ahead of council’s strategic sequencing of urbanisation by approximately six years.

13. The reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=125

14. The stated objectives of the plan change request are:

a) An integrated, low-speed transport and movement network is established with safe and convenient road, pedestrian and cycling connections between McKinney Road, John Andrew Drive and The Grange.

b) Development shall be coordinated with the provision of the combined Warkworth - Snells Beach wastewater system to avoid adverse effects on the environment.

c) The protection and enhancement of the ecological values of the identified existing streams, natural wetlands and areas of indigenous vegetation.

15. Council’s planner, and other experts, will evaluate and report on:

· technical reports supplied by the applicant

· submissions

· views and preferences of the local board if the local board passes a resolution.

Themes from submissions received

16. Key submission themes are listed below:

· to accept the plan change with amendments to implement the Medium Density Residential Standards

· to reject the plan change unless amendments made to improve pedestrian and cycle access, road frontages, upgrades to the State Highway 1 intersection with McKinney Road and John Andrew Drive

· management of provision of water supply and wastewater infrastructure and related effects

· water quality and freshwater stream values.

17. Submissions were made by five submitters:

Submissions	Number of submissions
In support	1
In support subject to amendments	3
In opposition	3
Neutral	0

Table 1: submissions received on Plan Change 72

18. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website in the link below: https://www.aucklandcouncil.govt.nz/UnitaryPlanDocuments/pc-72-summary-of-decisions-requested.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

20. The first of council’s climate goals is relevant because it relates to climate adaption. That goal aligns with the legal principlefor Resource Management Act 1991 (RMA) decision-makers to have particular regard to the effects of climate change (section 7(i) RMA).

21. However, the RMA currently precludes the second goal: consideration of climate mitigation. Consequently, any local board views on climate mitigation will be disregarded by the plan change decision-makers.

22. RMA amendments coming into force next year will enable climate mitigation to be considered. These effects cannot be considered now unless the private plan change proposes rules about particular greenhouse gas discharges. No rules of that kind are proposed.

Implications for local board views

23. The table below provides guidance as to what the local board may wish to consider in forming any view.

In scope for RMA decision-making

Out of scope for RMA decision-making

Climate adaption issues such as:

How should land be allocated to different activities when considering how climate change may affect our environment? How and where should physical resources be constructed?

For example:

· will sea-level rise cause inundation of land where development is proposed?

· is the land in an area susceptible to coastal instability or erosion?

· will Auckland be less- or better-prepared for flooding, stress on infrastructure, coastal and storm inundation?

· is ecosystem resilience improved through ecological restoration or reduced by the loss of indigenous habitats?

Climate mitigation issues such as:

· release of greenhouse gas emissions into the atmosphere

· increase in tail-pipe emissions from private car use, use of coal fired or natural gas burners

Table 2 Relevance of climate change to RMA decision-making

Submitters’ views

24. There were no submissions that raised specific climate matters.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Auckland Transport and Watercare Services Limited has reviewed the private plan change request. The applicant engaged further with Watercare due to the Clause 23 further information request.

26. Auckland Transport reviewed the application documents and provided initial comments on 25 May 2021.

27. Their concerns mainly relate to the transport assessment and clarity around the proposed provisions. It is understood that these have been partially addressed as part of the clause 23 process. Notwithstanding Auckland Transport has not identified any reasons to reject the plan change request.

28. Watercare Services Limited raised concerns about the ability to service wastewater requirements due to capacity constraints at the Warkworth Wastewater Treatment Plant. The applicant engaged with Watercare on this issue and proposed a staging mechanism within the precinct provisions to address this. The plan change request was changed under clause 24 to give stronger effect to a limit of 30 dwellings as part of the staging of development. The appropriateness of the proposed provisions to address wastewater capacity constraints would be best evaluated via the submissions and hearing processes.

29. Relevant departments within council have been consulted to confirm that the applicant has provided sufficient information under clause 23 of Schedule 1 of the RMA. These include Healthy Waters, Resource Consents (Contamination, Air and Noise Team), Plans and Places (Historic Heritage Unit, and Urban Design Unit), and Environmental Services – Infrastructure and Environment.

30. Both Watercare Services Limited and Auckland Transport have submitted on the private plan change. Watercare support the private plan change subject to the dwelling limitation sought. Auckland Transport seek that the private plan change be refused unless the matters in their submissions are addressed.

31. The council is about to notify its plan changes under the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 to give effect to the government’s Medium Density Residential Standards and to enable greater housing density with buildings of six storeys or more within walkable distances to the city centre. A submission from the applicant, Aztek Projects Limited, seeks to have the plan change give effect to the provisions introduced by the above-mentioned legislation. This is a key issue that will need to be addressed in the section 42A hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The private plan change request is for 8.2 ha of land adjoining McKinney Road, Warkworth and is within the Rodney Local Board area. The plan change land adjoins land zoned Residential – Mixed Housing Suburban and Residential – Single House Zone. It also adjoins a newly established informal recreation reserve to the northeast (and adjoining John Andrew Drive) of the plan change land.

33. This plan change relates to the Rodney Local Board area only.

34. Factors the local board may wish to consider in formulating its view:

· Interaction and access to the newly established reserve

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

35. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change.

Tauākī whakaaweawe Māori

Māori impact statement

36. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori worldview). In 2018 census results, 7551 residents in the local board area identified as Māori.

37. Aztek Projects Limited has advised Council that consultation has been held with Ngāti Manuhiri to discuss the proposed plan change. The applicant advises that Ngāti Manuhiri were generally supportive of the proposal and following the meeting have prepared and provided a Cultural Impact Assessment (see link in paragraph 13).

38. Auckland Council notified the private plan change to iwi authorities with an interest in the plan change area as required by Schedule 1 of the Resource Management Act 1991.

39. No iwi authorities have made a submission on Private Plan Change 72.

40. The hearing report will include analysis of Part 2 of the Resource Management Act 1991, which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. The hearing report will analyse the provision of infrastructure and any associated effects on streams as it may be a particular matter of relevance.

Ngā ritenga ā-pūtea

Financial implications

41. The private plan change request does not pose any financial implications for the local board’s assets or operations.

42. Costs associated with processing the private plan change request will be recovered from the applicant. Impacts on infrastructure arising from the private plan change request, including any financing and funding issues will be addressed in the hearing report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

· the mechanism for the Rodney Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

44. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

45. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Schedule 7, clause 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

46. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

47. The planner will advise the local board of the decision on the private plan change request by memorandum.

Ngā tāpirihanga

Article I. Attachments

No.	Title	Page
a ⇨	McKinney Road Proposed Private Plan Change (Under Separate Cover)

Ngā kaihaina

Article II. Signatories

Authors

Peter Vari - Team Leader Planning

Lu Zhao - Personal Assistant / Business Liaison

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 August 2022

Local board feedback on the proposed Auckland Climate Grant programme 2022/2023

File No.: CP2022/12004

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the proposed new Auckland Climate Grant, including grant programme scope and criteria, priority action focus areas and timing of funding rounds.

Whakarāpopototanga matua

Executive summary

2. Budget for a climate grant programme was allocated through the 10-year Budget 2021-2031.

3. In 2021/2022 these additional funds were distributed through the existing Regional Environment and Natural Heritage grant while staff worked to establish a new grant scheme.

4. Staff have now developed a proposal for a new Auckland Climate Grant. This has been developed with feedback from mana whenua and community group stakeholders.

5. In 2022/2023 the Auckland Climate Grants programme has a budget of $400,000.

6. The purpose of the grant scheme is to support projects that will:

· reduce greenhouse gas emissions through community-based action

· build community resilience to climate change impacts

· support Māori-led responses to climate change

7. Key priority areas for funding for the grant in 2022/2023 have been identified, based on the priorities in Te Tāruke-ā-Tāwhiri and an analysis of other available grants. They are:

· Transport: Projects that support a low carbon and safe transport system

· Built environment and Energy: Projects that support a built environment and energy system that provides for a low carbon, climate disaster resilient Auckland

· Food: Projects that support a low carbon, resilient, local food system and enable Aucklanders to make sustainable and healthy food choices

· Māori-led projects: Projects that build Māori capacity to respond to climate impacts and support mana whenua and mātāwaka to reduce emissions and build community resilience.

8. All local board feedback received by 26 August 2022 on the proposed Auckland Climate Grant will inform the recommendation to the Environment and Climate Change Committee.

9. The proposed Auckland Climate Grant will be presented to the Environment and Climate Change Committee for approval on 8 September 2022.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide feedback on the proposed Auckland Climate Grant.

Horopaki

Context

New funding for a climate grant scheme

10. Budget for a climate grant programme was allocated through the 10-year Recovery Budget 2021-2031. The grant was intended to provide increased investment to support local community-based climate projects that would:

· reduce emissions

· increase community resilience to climate impacts

· generate more community-based climate action projects, reaching at least 20,000 Aucklanders over 10 years.

11. Previously, support for regional sustainable living projects has been allocated through the Regional Environment and Natural Heritage (RENH) grant programme.

12. In 2020/2021 staff distributed the increased funding for community climate projects through the RENH. This allowed funds to be allocated rapidly to the community by December 2021, after the adoption of the Recovery Budget in July 2021.

13. While funds were being allocated in this fashion, staff carried out a review of the current processes used to distribute climate and sustainability grants through the RENH along with the other priorities it covers such as conservation, water quality and kaitiakitanga.

14. The review showed that there are various disadvantages to continuing to use the existing Regional Environmental and Natural Heritage Grant to distribute climate and sustainability projects. These include that:

· the existing process covers many priorities with less clear guidance about what type of climate projects to fund than might be expected from a stand-alone climate grant

· assessment processes are more complex and time consuming for staff due to the wide range of priorities – they require various moderation and review workshops to ensure that grants are being compared fairly across the range of priority areas.

15. Staff determined that creating a stand-alone climate grant would provide a better experience for applicants and simplify and improve the grant assessment process.

Stocktake of existing grants and analysis of allocations

16. To develop a new climate grant, staff carried out a review of other grants that are available to fund projects which have climate outcomes. Grants identified include the:

· RENH – provides funding for conservation projects

· Community Coordination and Facilitation grant – supports capacity building for conservation groups

· Waste Minimisation and Innovation Fund

· Love Food Hate Waste

· Auckland Transport Community Bike Fund

· Ngā Tiriti Ngangahau - The Vibrant Streets Programme

· local board grants to projects with climate outcomes.

17. Grants external to Auckland Council, such as those offered through Foundation North were also considered. This process aimed to avoid the grant ‘duplicating’ or ‘replacing’ other potential sources of funding for community groups.

18. Staff also analysed allocations from regional and local grants to over 200 projects with climate outcomes over the last five years. This review yielded insights into which areas the community are already active and working in (and seeking funding in). It also identified that some Aucklanders are being under-served by our current grants processes.

19. The proposed new climate grant aims to expand areas of community enthusiasm for climate action and to make the grant process more accessible to some under-served groups (including Māori, Pacific people, other diverse ethnic groups and youth-led organisations).

20. Three online workshops were also held to get feedback from community group stakeholders and previous grant applicants in May 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

21. An outline of the proposed grant purpose, priorities, criteria, activities that are in scope and exclusions are provided below for local board members to review.

Proposed grant purpose

22. For the 2022/2023 pilot year the Auckland Climate Grant programme has a proposed purpose of supporting projects that:

· reduce greenhouse gas emissions through community-based action

· build community resilience to climate change impacts

· support Māori-led responses to climate change

23. The Auckland Climate Grant programme will support community projects focused on providing resources, education, and opportunities that result in more Aucklanders engaging with climate change issues. It will support Aucklanders to make behaviour changes in areas with the greatest greenhouse gas emissions reduction potential.

24. Projects that support reductions in greenhouse gas emission will be the focus for the 2022/2023 funding allocations with a target allocation of 70 per cent of grants. This allocation target will be reviewed annually. This 70 per cent may also include projects that are Māori-led (the purpose statements are not exclusive).

25. The Auckland Climate Grant programme will also support projects that build community resilience to respond to the impacts of climate change. Projects should focus on giving Aucklanders a voice in proactive community resilience planning and climate adaptation, particularly communities who will be the most vulnerable to climate impacts and have traditionally been under-served by the council.

26. By building stronger connections between neighbours and within neighbourhoods, at key community sites, and with community-based organisations, projects can create resilience against climate-related stresses with a focus on food and energy.

27. The Auckland Climate grant programme will also aim to support projects that enable mana whenua and mātāwaka to respond to climate change. The allocation of funding will recognise the partnership between the council and Māori-led organisations – particularly mana whenua in the council’s role as a partner under Te Tiriti o Waitangi.

Scope and criteria

28. Projects supported through the Auckland Climate Grant programme should meet one or more of the following criteria:

· result in new or expanded climate action activity, either by implementing new initiatives, or by significantly expanding the scope or coverage of existing activities

· support mana whenua and mātāwaka to reduce carbon emissions and build community resilience to climate related impacts

· provide support and resources to Māori organisations and community groups to build organisational capacity and capability, develop strategic plans and develop sustainable funding models, increasing the total funding or support secured for climate projects in Auckland

· increase participation in climate action activity in high emission communities (generally, higher income communities) targeting the highest emitting behaviours

· increase participation in activities that build community resilience in under-served communities who most need our support to respond to climate impacts

· support Aucklanders of different ages, abilities and ethnicities to take climate action.

Climate action priority areas

29. Projects supported through the climate grant may address a wide range of the priorities included in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan including built environment, energy, transport, communities and coast, food, and Te Puawaitanga ō te Tātai.

30. For the 2022/2023 pilot year priority will be given to applications under the transport, energy and food themes and to Māori-led projects. This will include:

· Transport: Projects that support a low carbon, safe transport system that delivers social, economic and health benefits for all

· Food: Projects that support a low carbon, resilient, local food system that provides all Aucklanders with access to fresh, sustainable, affordable and healthy food and projects that support Aucklanders to make sustainable dietary choices

· Energy: Projects that support a built environment and energy system that provides for a low carbon, climate disaster resilient Auckland

· Māori-led projects: Projects building Māori capacity to respond to climate change and supporting mana whenua and mātāwaka to reduce emissions and build community resilience.

31. Some projects that support other priorities in the plan may also be funded. These include:

· Built environment: Projects that support a low carbon and resilient built environment

· Communities: Projects that support communities to increase awareness of climate change and to prepare for changes in our climate and coastline and projects that support Aucklanders to understand their carbon footprints and changes they can made to reduce these.

32. Applicants will be directed for future guidance on what types of activities to support through these priorities to Auckland Council’s Live Lightly website, which provides advice and information for individuals and community groups on climate change: https://livelightly.nz/

33. Priority areas will be updated on an annual basis.

Exclusions

34. General grant programme exclusions outlined in the Community Grants policy will apply to the Auckland Climate Grants. In addition, specific exclusions for the Auckland Climate Grants programme are:

· climate action projects focused on the natural environment, industry and the economy are out of scope for the Auckland Climate Grant programme – this will avoid duplication with other funds such as the RENH and Climate Connect, the new climate innovation hub being developed by Tātaki Auckland Unlimited

· projects with a focus on the circular economy, food waste, composting, upcycling, recycling, repair and reuse should apply through the Waste Minimisation and Innovation Fund

· activities whose primary purpose is the private gain or advancing of private business interests without a significant public good component

· purchase of vehicles and any related ongoing maintenance, repair, overhead costs or road user charges

· conference fees and costs

· funding for existing roles or organisational costs

· subscription services where these are ongoing and not associated with a specific event or outcome

· replication of council services

· websites and electronic platforms.

Applicants

35. The grant will be open to community groups, neighbourhoods, mana whenua and mātāwaka applicants, social enterprises, businesses, business improvement districts and education providers (early childhood centres, schools, kura and tertiary institutions).

36. Staff propose to hold several response grants rounds which are intended to make the application process quicker, simpler and easier for community groups and increase the volume of successful applications from under-served groups.

Types of grants available

37. Grants from $1,000 up to $50,000 will be offered, with both response grants and strategic grants available as shown in Table 1 below.

Response grants ($1,000 - $15,000)

38. These grants seek to grow community participation in climate action, and amplify existing community action, particularly among under-served communities such as youth, Pacific peoples and Māori-led groups.

39. Applications will be encouraged from groups that have not previously engaged with climate action activity or are rapidly building capacity in this area.

40. Staff propose that for these smaller grants, allocation decisions will be made by the General Manager of Environmental Services.

Strategic grants ($15,000 – $50,000)

41. These grants seek to support programmes and activities aligning with the Auckland Climate Grant purpose, scope and priority actions. Strategic grants will be expected to have more significant impacts than response grants. They could potentially be used to either expand best practise projects or develop innovative new responses to the climate challenge.

42. Staff propose that allocation decisions for strategic grants could be made by the Environment and Climate Change Committee (or equivalent committee) in future years.

43. In 2022, because of the timing of the proposed grant adoption decision in early September, staff propose that decision-making for the strategic grant be delegated to the General Manager Environmental Services for this year. This will provide continuity of funding for community groups by December 2022.

44. If grants are approved by a committee of council, it will not be possible for them to be allocated to community groups until May 2023 due to the timing of the election and the Christmas and New Year holidays.

Table 1. Timing of grants rounds

Open

Close

Decision date

Response grants

September 2022

February 2023

April 2023

October 2022

March 2023

May 2023

November 2022

April 2023

June 2023

Strategic grants

September 2022

October 2022

December 2022

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. The Auckland Climate Grant will support projects that lead to community climate change action to reduce carbon emissions and increase community resilience to climate impacts. The provision of grants through the Auckland Climate Grant programme contributes towards Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan action area C4: Remove barriers and support community initiatives that reduce emissions and build resilience in a fair way.

46. Individual projects supported through the Auckland Climate Grant programme may respond to a range of action areas within Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan including:

· Action area T3: Increase access to bicycles, micro-mobility devices and the safe, connected and dedicated infrastructure that supports their use.

· Action area C1: Work together to strengthen the resilience of our communities, people and places.

· Action area F4: Increase supply and demand for local, seasonal and low carbon food.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. The Auckland Climate Grants may potentially impact work within the Waste Solutions and Customer and Community Services departments, and the existing support provided to community-led food initiatives. Input from the Waste Solutions department and Regional Service Planning, Investment and Partnerships team within Customer and Community Services was sought during the development of the Auckland Climate Grant and their views on relevant applications will be sought during the delivery of the 2022/2023 pilot grant rounds.

48. The Auckland Climate Grants support of community-led transport initiatives may have an impact on Auckland Transport. Input from Auckland Transport was sought during the Auckland Climate Grant development and their views on relevant applications will be sought during the delivery of the 2022/2023 pilot grant rounds.

49. Input into the Auckland Climate Grant was sought from Tātaki Auckland Unlimited. These grants will not overlap with support provided through Climate Connect and there is no impact on Tātaki Auckland Unlimited.

50. The Environment Climate Committee decision is not a strategy, bylaw, policy or plan so the local board’s feedback can be made under delegated authority if needed (Local Government Act 2022, sch7 clause 36D (1) (a)).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Equitable geographical distribution of grant allocations across different local board areas will be considered alongside other factors when setting funding recommendations for the Auckland Climate Grants.

52. Information on funding allocation and successful applicants will be provided to all relevant local boards following the approval of grant recommendations by the General Manager Environmental Services or Environment and Climate Change Committee.

53. Local boards have the ability to operate their own local grants programmes and may choose to fund local climate action projects and activities, some of which may complement the grants provided at a regional level, or vice versa.

54. Local board views are being sought on the proposal to establish the Auckland Climate Grant programme. Local board feedback will inform the recommendation to the Environment and Climate Change Committee on 8 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

55. Staff presented to the Infrastructure and Environmental Services Mana Whenua Hui seeking feedback from mana whenua kaitiaki representatives on aspects of the grant development.

56. Key feedback points included the need for the grant process to be easy and accessible to mana whenua organisations and for the grants to build capacity of mana whenua to respond to climate change.

57. From December 2021 to March 2022, Māori specialists in the Community Climate Action team also met with each of the 19 iwi to seek their feedback on climate priorities that they would like to see advanced through the sustainable and resilient marae project. Feedback from mana whenua through this process has informed the priorities identified in the grant scheme, particularly in relation to Māori-led climate action.

Ngā ritenga ā-pūtea

Financial implications

58. Budget for the Auckland Climate Grants was allocated through the 10-year Recovery Budget 2021-2031. For 2022/2023 financial year there is $300,000 available for allocation.

59. As climate projects had historically been supported through the Regional Environment and Natural Heritage (RENH) grant programme, $100,000 from the RENH grant budget will be used to support grant allocations through the Auckland Climate grant.

60. Grant allocations through the Auckland Climate grant response and strategic grant rounds will be managed within the $400,000 total grant budget. The majority of funds will be allocated through the strategic grants round.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. A risk assessment has only identified two low level risks associated with the adoption of the Auckland Climate Grant programme. These are listed below along with the mitigations:

· Low reputational risk – applicants may query the grant scope, priorities and decision making and feel these are inconsistent or unfair. This risk is mitigated through the grant development process seeking community input and the transparent evaluation and assessment process applied to guide decision making

· Low financial risk – insufficient applications of sufficiently high quality will be received to fully allocate available funds. This risk is mitigated through grant programme promotion and applicant support. Support with the application process will be available from Auckland Council staff and community contractors involved with delivery of other areas of the Community Climate Action Team local and regional work programme.

62. Once grant allocation decisions are made, staff will maintain regular contact with grant recipients during project implementation to follow up on progress and make sure any risks of individual projects are properly addressed.

Ngā koringa ā-muri

Next steps

63. All local board feedback received by 26 August 2022 on the proposed Auckland Climate Grant will be considered before an updated version is presented to committee.

64. Staff will present the proposed Auckland Climate Grant to Environment and Climate Change Committee for approval on 8 September 2022.

65. Once guidelines for the Auckland Climate Grant have been approved, staff will start the promotion and delivery of 2022/2023 Auckland Climate Grant funding rounds.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Emma Cowie-Dixon - Principal Advisor

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 August 2022

Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2021/2022

File No.: CP2022/11534

Te take mō te pūrongo

Purpose of the report

1. To provide the Rodney Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2022 and the overall performance for the financial year against the approved 2021/2022 local board work programmes (Attachment A to the agenda report).

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Rodney Local Board and includes financial performance and delivery against work programmes for the 2021/2022 financial year The work programme is produced annually and aligns with Rodney Local Board Plan outcomes.

3. One hundred and forty-four activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Twelve activities were undelivered, cancelled, put on hold or deferred and nine multi-year projects/activities have not progressed as expected during 2021/2022.

4. Key activity achievements from the 2021/2022 work programme include:

· ID1337 – Tātou Belonging – we bring communities together, support and encourage volunteers in our libraries: A range of locals volunteer in our libraries to actively engage and collaborate with our communities, including homebound services for patrons unable to regularly access physical library premises

· ID1760 – Compliance Programme: The Compliance Warden roles have made a valuable contribution to increasing compliance across a range of different areas since they started in February 2022

· ID591 – Pest Free Coatesville animal pest control tools: Pest Free Coatesville has continued trapping throughout Green Road Park, Riverhead Forest boundary and private properties. The group also began trapping within the Coatesville Scenic Reserve. This additional work has attracted several new volunteers from around the reserve. The group has focused on engaging private landowners in ecological hotspots and have been encouraging them to join in on trapping activities.

5. Key activities not delivered/not progressed from the 2021/2022 work programme as expected include:

· ID457 – Event partnership Fund Rodney

· ID18275 – Big Omaha Wharf – rebuild toilet block

· ID30772 – Warkworth Library – remediate roof components and report on structural development options

· ID24249 – William Fraser Reserve – rebuild toilet amenity block

· Seven community leases have been deferred until after the formal adoption of the Rodney Local Parks Management Plan.

6. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2022.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) receive the performance report for quarter four ending 30 June 2022

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2022.

Horopaki

Context

7. The Rodney Local Board had an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services.

8. The graph below shows how the work programme activities meet the Rodney Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

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COVID-19 restrictions

9. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August to 2 December 2021, when all of New Zealand moved to the COVID-19 Protection Framework, also known as the traffic lights. Auckland went into traffic light red, moving to traffic light orange on 30 December 2021.

10. Auckland Council regional and community facilities were closed in Level 3 and 4. Restrictions were slightly eased in Level 3, Step 2 and from mid-November 2021 libraries and the majority of arts and community centres were reopened. Pools and leisure centres were able to reopen from 3 December 2021, when New Zealand moved to the COVID-19 Protection Framework.

11. From 30 December 2022 until 13 April 2022, Auckland was in the red traffic light setting under the COVID-19 Protection Framework, which impacted council and community-delivered event planning and programming. From 13 April 2022 Auckland has been in the orange traffic light setting.

12. COVID-19 has also had an impact on the supply chain for capital projects materials causing delays.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

Chart, pie chart

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14. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Chart, histogram

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Key activity updates from quarter four

15. Key achievements in the delivery of the local board work programmes for quarter four include:

· ID449 – Operation grant for Kumeū Arts Centre: In quarter four there were 3,005 participants and 35 programmes at Kumeū Arts Centre. On the eve of the Matariki public holiday, the centre celebrated Kumeū Arts as Tūrangawaewae for the community. There was a drop-in star-making session for a shared installation with artists Riki Waugh and Rebecca Faull, and soup under the stars. Kumeū Arts Members and Kumeū Photo Group Exhibition was part of the Auckland Festival of Photography. Kumeū Children’s Art Club, ages 6-12, exhibited their Term One works and Huapai School’s Year 5 and 6 visited. Painters Studio, a creative mentoring workshop, commenced

· ID1759 – Warkworth Centre Plan: Community Think and Motu Design have been contracted to co-design and deliver the Warkworth Centre Plan. This is being done in partnership with Ngāti Manuhiri. A community placemaking approach is being used to ensure a wide cross section of the community are involved in the development of the plan. An oversight working group has been established and have been meeting regularly. A community reference group of key community stakeholders has also been established. Community engagement activities include a "Festival of Ideas", several "Workshops in a Box" targeting specific interest groups and a number of focus groups

· ID452 – Activation of community places Rodney: In quarter four, regular users of Warkworth Town Hall have finally been able to hold their weekly meetings face to face, even if numbers were somewhat depleted due to the ongoing effects of COVID-19. In April, several groups were also back in rehearsal, both the Warkworth Theatre Group and The Glass Ceiling Arts Collective Inclusive Youth Theatre. The Auckland Opera Studio held their first concert at the hall on 9 April 2022. The Emergency Services Dinner on the 11 May 2022 was an amazing community initiative, with 180 members of the local Emergency Service personnel attending. The Youth Orchestra was also back for the first time in two years and received a great deal of local support

· ID5 – Ecological volunteers and environmental programme: There were 3,196 volunteer hours recorded in quarter four. Volunteer activity has focused on planting preparation and winter season planting in Goodall Reserve, and Te Whau Walkway. Pest plant and animal pest control was resumed. New animal pest lines have been installed in Parry Kauri Park, Highfield Reserve, and the Mahurangi West area. There have been six school plantings in quarter four with a total of 2,950 plants planted and 380 student volunteer hours recorded at Cabeleigh Stormwater Reserve, Rautawhiri Park, Omaha Quarry Reserve, Te Whau Walkway, Goodall Reserve and Kowhai Park.

16. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

· ID1330 – Access to library services Rodney: Numbers steadily increased as activities and programmes opened up. Mask wearing requirements were in effect in orange and staff maintained awareness of numbers in the library spaces and distancing. There were some appreciative customer comments as people returned to normal

· ID673 – Review Rodney Play Provision Assessment 2017: Seven capital works projects were either initiated or completed based on the 2018 play provision network assessment

· ID596 – Rodney West coordinators: The Rodney West Coordinators continued to deliver support to community groups to enhance and expand conservation activities. This included support to apply for funding, support for developing group strategies and support for volunteer recruitment. New groups, Manu in the Ville and Pest Free Kumeū, have begun to gain momentum with new volunteers getting involved with action on the ground. The project finished its objectives for 2021/2022

· ID736 – Helensville construction and demolition waste minimisation programme: The majority of plant, vehicles and equipment were sourced for the project and most of the educational material required was created. The truck involved in this project was brightly sign-written, and signs to educate at the building sites were developed. Prototype bins for this project were built.

Overview of work programme performance

Customer and Community Services work programme

17. In the Customer and Community Services work programme, there are 32 activities that were completed by the end of the financial year (green), 15 activities that were in progress but delayed (amber), four were not delivered (red) and seven activities that were deferred in the period April to June 2022 (grey). Activities with significant impact are detailed below:

Table 3: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
ID1771: Rodney priority parks service assessment	Amber	In progress	Public engagement for Glasgow Park was completed in April 2022, and the draft assessment was finalised. This activity will be carried over into 2022/2023 financial year.
ID3065: Carry over for completion – Milldale growth area: parks, sports and recreation planning	Amber	In progress	This activity was delayed and will be carried over into 2022/2023 FY. The Milldale growth area: parks, sports and recreation planning report will be updated to reflect the developer's changes.
ID457: Event funding partnership fund Rodney	Red	Not delivered	Every event was negatively impacted by COVID-19, resulting in funds being refunded or carried forward.
ID3127: Wellsford Centennial Park Masterplan	Amber	In progress	The activity was delayed awaiting the completion of the geotechnical assessment, The draft masterplan will be updated and reported to the local board to seek approval for public consultation which will begin in September 2023. The final masterplan will be reported to the incoming local board to seek approval for adoption in Q3.
ID22259: Huapai Recreation Reserve – develop indoor multisport facility (OLI)	Amber	In progress	A report was presented to the local board on 17 November 2021. The local board endorsed the detailed business case and approved the concept plan. Future funding opportunities for the facility will be investigated in collaboration with appropriate departments within council.
ID18275: Big Omaha Wharf – rebuild toilet block	Red	In progress	Project delayed due a slight modification proposed to the site a new single cubicle Permaloo toilet in the picnic ground. Options for replacing a portion of the existing seawall and extending it is still being discussed with the Coastal team.
ID23663: Harry James Reserve – renew playspace, pathways, carpark and drainage	Amber	In progress	Project scope has been identified and development of the concept design is underway.
ID18057: Helensville, 29 Commercial Road – comprehensive renewal	Amber	In progress	Tendered evaluation completed.
ID20549: Mahurangi Community building – comprehensive renewal	Amber	In progress	Stage 2 detailed design in progress. Consultation with library team and Corporate Property being finalised on revised layout of library office and mezzanine floor workspace.
ID23816: Omaha Community Centre – refurbish facility	Amber	In progress	Further delays incurred in trying to complete the last small piece of work. Now rescheduled to be completed in July 2022.
ID24230: Point Wells Recreation Reserve – renew carpark, driveway and walkway	Amber	On hold	This project was deferred and will be delivered in the 2022/2023 FY in conjunction with other Rodney area carpark renewals.
ID30611: Rautawhiri Park – renew pavilion exterior, playspace and open space assets	Amber	In progress	After a short delay physical works have progressed and the project is due to be completed in July 2022.
ID28421: Ti Point Wharf – investigation and renewal	Amber	In progress	The project was delayed due to road strengthening works which were completed successfully. The wharf renewal commenced in late June 2022.
ID30772: Warkworth Library – remediate roof components and report on structural development options	Red	In progress	This project was delayed due to a Weathertightness and Structural Assessment Report being required following site investigations carried out in November 2021. Numerous defects to the library building were identified, mostly with the roof fabric resulting in water ingress into the internal areas. The report included a Detailed Seismic Assessment that rated the building as a medium risk (Grade C) and safe for continued occupancy with no immediate work required.
ID24482: Wellsford, 118 Rodney Road – rebuild public toilet block	Amber	In progress	The completion and opening of the new toilet block was delayed. Demolition of the existing toilet building scheduled early August and ground works for the proposed pocket park.
ID26270: Whangateau Reserve – rebuild toilet blocks and renew wastewater system	Amber	In progress	Physical works substantially completed for the eastern block with the collapsed septic tank and should be reopening in July 2022.
ID24249: William Fraser Reserve – rebuild toilet amenity block	Red	In progress	Off-site works has commenced for the prefabricated Permaloo toilet building. Site works expected to commence in August with completion in October 2022.
ID1054: 124 Green Road, Dairy Flat -Northshore Model Aero Club	Grey	Deferred	Lease deferred until after the formal adoption of the Rodney Local Board Local Parks Management Plan.
ID1050: 124 Green Road, Dairy Flat – Pony Club	Grey	Deferred	Lease deferred until after the formal adoption of the Rodney Local Board Local Parks Management Plan.
ID1053: 15 Mill Lane, Warkworth	Amber	Proposed	This item has been deferred to the FY2022/2023 Work Programme.
ID1061: Coatesville Recreation Reserve, Coatesville	Grey	Deferred	Lease deferred until after the formal adoption of the Rodney Local Board Local Parks Management Plan
ID1067: Glasgow Park, Waimauku – Pony Club	Grey	Deferred	Lease deferred until after the formal adoption of the Rodney Local Board Local Parks Management Plan.
ID1062: Harry James/Taupaki Reserve, Taupaki	Grey	Deferred	Lease deferred until after the formal adoption of the Rodney Local Board Local Parks Management Plan.
ID1059: Warkworth Showgrounds Reserve, Warkworth – Pony Club	Grey	Deferred	Lease deferred until after the formal adoption of the Rodney Local Board Local Parks Management Plan.
ID1070: Warkworth Showgrounds Reserve, Warkworth - Rodeo	Grey	Deferred	Lease deferred until after the formal adoption of the Rodney Local Board Local Parks Management Plan.

Infrastructure and Environmental Services work programme

18. In the Infrastructure and Environmental Services work programme, there are two activities that were completed by the end of the year (green), 12 activities that are in progress (green), one activity on hold (amber) and one project merged (grey) in the period April to June 2022. Activities with significant impact are detailed below:

Table 4: Infrastructure and Environmental Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
ID2740: Port Albert – renew timber wharf	Grey	Merged	This project has been transferred under the regional timber wharfs project.
ID2739: Point Wells Reserve Foreshore – renew seawall	Amber	On hold	This project now falls within the Shoreline Adaptation Plan programme and remains paused while the Shoreline Adaptation Planning Team refine their delivery strategy. A site visit with the Coastal Panel Consultant will be organised as soon as this is finalised.

Deferred activities

19. The Lead Financial Advisors are identifying projects from the local board’s 2021/2022 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

21. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· ID1161 - Rodney Ecological Restoration contracts: These maintenance contracts include pest plant within ecologically significant areas and animal pest management across all parks and reserves funded from local board budgets.

· ID601 – Shorebirds Trust coordinator: supports the continuation of the Shorebirds Trust coordinator role, to amplify community pest control efforts from Te Arai to Pākiri North.

· ID612 – Forestry Ambassador programme: To improve water quality through the engagement of a forestry ambassador, who will work with landowners and forestry representatives to ensure best practice erosion and sediment controls are in place through forestry operations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This report informs the Rodney Local Board of the performance for quarter four ending 30 June 2022 and the performance for the 2021/2022 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

24. Rodney's libraries continue to incorporate Te Reo Māori and Te Ao Māori across programmes and events, including a language learning component in children and youth programmes, and staff using greetings when welcoming customers. Māori performing arts specialists delivered Māori themes for BrainFit participants learning waiata and Te Rākau (stick games) to celebrate the Matariki season. In response to community engagement, Wellsford Library was thrilled to host renowned artist Ra Gossage for a Kowhaiwhai workshop.

25. A number of initiatives in the work programme involve engagement and collaboration with iwi, including the renewal of the play space at Shoesmith Reserve, the development of the Warkworth Town Plan and initiatives supporting strong and resilient communities.

Ngā ritenga ā-pūtea

Financial implications

26. This report is provided to enable the Rodney Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme. There are no financial implications associated with this report.

27. Auckland Council (council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2022. Due to these obligations the financial performance attached to this report is excluded from the public.

28. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

30. Work programmes for 2022/2023 were approved at the local board’s business meeting in June 2022.

31. Deferral of budgets of unfinished activities will be added into 2022/2023 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Rodney Local Board Work Programme Update - 1 April to 30 June (Under Separate Cover)
b ⇩	Rodney Local Board - Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Author	Robyn Joynes – Local Board Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Vicki Kenny
	Colin Smith

Local Board Member	Organisation	Position
Brent Bailey	Central Shooters Inc Auckland Shooting Club Royal NZ Yacht Squadron	President Member Member
Steven Garner	Warkworth Tennis and Squash Club Sandspit Yacht Club Warkworth Gamefish Club	President Member Member
Louise Johnston	Blackbridge Environmental Protection Society	Treasurer
Vicki Kenny	International Working Holidays Ltd Nannies Abroad Ltd	Director/Owner/CEO Director/Owner/CEO
Danielle Hancock	Kaukapakapa Residents and Ratepayers Association Pest Free Kaukapakapa New Zealand Biosecurity Services Limited	Member Pest Free Coordinator Operations Manager
Tim Holdgate	Landowners Contractors Protection Association Agricultural & Pastoral Society - Warkworth	Vice Chairman Committee member
Beth Houlbrooke	Kawau Boating Club Springboard Advisory Board Matakana Coast Trail Trust	Committee Member Member Contractor
Phelan Pirrie	Muriwai Volunteer Fire Brigade Grow West Ltd North West Country Incorporated	Officer in Charge Director Manager
Colin Smith

Author	Natasha Yapp - Democracy Advisor
Authoriser	Lesley Jenkins - Local Area Manager