Agenda of Upper Harbour Local Board - Thursday, 18 August 2022

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 July 2022, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Hobsonville Community Trust - Annual update on activities

Te take mō te pūrongo

Purpose of the report

1. To receive an update on activities by the Hobsonville Community Trust.

Whakarāpopototanga matua

Executive summary

2. Gavin Gunston representing the Hobsonville Community Trust, will be in attendance to provide an update on the management of the Headquarters and Sunderland Lounge council owned community facilities by the Hobsonville Community Trust.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) receive the deputation from Gavin Gunston on behalf of the Hobsonville Community Trust and thank him for his attendance and presentation.

Attachments

a Hobsonville Community Trust - Headquarters and Sunderland Lounge Update June 2022 - presentation................................................................. 187

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Upper Harbour Local Board open unconfirmed minutes - 21 July 2022.	9

Upper Harbour Local Board

18 August 2022

Grant a renewal and variation of the community lease, landowner approval and lease for additional premises to North Harbour Softball Association Incorporated for land at Rosedale Park, 1 Jack Hinton Drive, Rosedale

File No.: CP2022/10420

Te take mō te pūrongo

Purpose of the report

1. Seek approval to grant a renewal and variation of the community lease to North Harbour Softball Association Incorporated for the land it occupies at Rosedale Park, Rosedale.

2. Seek approval to grant landowner approval to North Harbour Softball Association Incorporated for the new housing for pitching machines and batting cages at Rosedale Park.

3. Seek approval to grant a lease for additional premises to North Harbour Softball Association Incorporated for land at Rosedale Park on which to locate new housing for pitching machines and batting cages.

Whakarāpopototanga matua

Executive summary

Renewal of existing community lease

4. North Harbour Softball Association Incorporated (the association) has a community lease for its premises comprising storeroom, grandstand seating, meeting rooms, kitchen, toilets, changing facilities and a storage area and water tank at Rosedale Park. The lease commenced 1 March 2012 for an initial term of 10 years and provides for one right of renewal for 10 years expiring 28 February 2032.

5. At its business meeting of 18 July 2019, the local board approved a lease for additional premises to the association for 224 square metres of land at Rosedale Park for the purposes of constructing and maintaining a kiosk between the two softball diamonds (resolution number UH/2019/81).

6. If the local board resolves to approve the renewal and variation of community lease agreement as executed by council and dated 1 March 2012 this will automatically apply to the lease for additional premises agreement as executed by council and dated 9 October 2019 on which the kiosk is located.

7. The association has formally applied to council to exercise its right of renewal of the community lease. A variation of the lease agreement is required to record the following:

· Auckland Council’s Smoke Free Policy 2017 – 2025 Implementation Plan that included a commitment to inserting a smoke-free compliance in all community lease agreements as they come up for renewal.

Landowner approval

8. The association seeks landowner approval to erect new housing for the pitching machines and batting cages within Rosedale Park.

9. The batting cages and building will be for the association’s use only and will be locked when not in use to stop the public accessing them.

Lease for additional premises (subsequent to 2019)

10. In March 2022, the association formally applied to council for landowner approval and a subsequent lease for additional premises for 180 square metres of land for the installation of new housing for pitching machines and batting cages adjacent to but outside of its lease area.

11. The lease agreement is required to record the association’s rights and responsibilities in terms of the ongoing maintenance of the proposed new housing for pitching machines and batting cages.

12. The general terms and conditions for a lease for additional premises will align with the current community lease agreement, between Auckland Council and North Harbour Softball Association Incorporated, as executed by council and dated 1 March 2012.

13. This report recommends that the Upper Harbour Local Board grant North Harbour Softball Association Incorporated:

· a renewal and variation of its existing lease agreement (including the 2019 lease for additional premises for the kiosk)

· landowner approval for the new housing for pitching machines and batting cages

· a subsequent lease for additional premises for land on which to install new housing for pitching machines and batting cages at Rosedale Park.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) grant a renewal and variation of the community lease agreement to North Harbour Softball Association Incorporated as executed by council and dated 1 March 2012 for 1019 square metres (more or less) of land it occupies at Rosedale Park, 1 Jack Hinton Drive, Rosedale, legally described as Part Allotment 653 Parish of Paremoremo (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – 10 years commencing 1 March 2022 effecting final expiry 28 February 2032

ii) rent – one dollar ($1.00) plus GST per annum (if demanded)

iii) inclusion of a clause prohibiting all users of the facility from smoking within the lease area

iv) the terms and conditions of the approved renewal and variation will apply to the 2019 lease for additional premises agreement for land on which the association’s kiosk is located executed by council and dated 9 October 2019

v) all other terms and conditions will accord with the existing lease agreement as executed by council and dated 1 March 2012

b) grant landowner approval to North Harbour Softball Association Incorporated for the new housing for pitching machines and batting cages (Attachment B to the agenda report)

c) grant, under Section 54(1)(b) of the Reserves Act 1977, a lease for additional premises to North Harbour Softball Association Incorporated for 180 square metres (more or less) of land adjacent to its existing lease area on which to install housing for pitching machines and batting cages at Rosedale Park, Jack Hinton Drive, Rosedale, legally described as Part Allotment 653 Parish of Paremoremo (Attachment C to the agenda report) subject to the following conditions:

i) term – commencing 19 August 2022 and expiring 28 February 2032

ii) rent – one dollar ($1.00) plus GST per annum (if demanded)

d) all other terms and conditions will accord with the lease agreement between Auckland Council and North Harbour Softball Association Incorporated executed by Auckland Council and dated 1 March 2012.

Horopaki

Context

14. This report considers the landowner approval and lease to North Harbour Softball Association Incorporated and its occupation of a portion of Rosedale Park, North Harbour.

15. The Upper Harbour Board has allocated decision making authority relating to local, recreation, sport and community facilities, including community leasing and landowner matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and current lease

16. Rosedale Park is located via Jack Hinton Drive, Rosedale within the Upper Harbour Local Board area. The land is legally described as Part Allotment 653 Parish of Paremoremo, is subject to the Reserves Act 1977 and is classified as recreation reserve.

17. At its business meeting of 14 June 2011, the Upper Harbour Local Board resolved to grant a new community lease to North Harbour Softball Association Incorporated for land at Rosedale Park (resolution number UH/2011/62).

18. The lease area accommodates its premises comprising storeroom, grandstand seating, meeting rooms, kitchen, toilets, changing facilities and a storage area and water tank. The lease commenced 1 March 2012 for an initial term of 10 years and provides for one right of renewal for 10 years, with a final expiry of 28 February 2032.

2019 lease for additional premises

19. At its business meeting of 18 July 2019, the Upper Harbour Local Board resolved to grant a lease for additional premises to North Harbour Softball Association Incorporated for land at Rosedale Park on which its kiosk is located (UH/2019/81). The lease for additional premises commenced 18 July 2019 and all terms and conditions align with the community lease agreement, dated 1 March 2012.

Renewal and variation of existing lease

20. The association has formally applied to council to exercise its right of renewal provided under the lease agreement. There are three preconditions to the renewal which have been satisfied and are detailed in the table below:

Pre-conditions	Satisfaction
That the lessee has not been in breach of the terms of its lease agreement.	The lessee has met the terms contained within its lease agreement.
That the lessee gives the lessor (council) notice not more than six months or less than three months before the expiration of the current term that it wishes to exercise its right of renewal provided for under the lease.	The lessee formally applied to council as lessor to exercise its right of renewal within the set timeframe.
That in the opinion of the lessor, the lease area is not required for other purposes.	Council’s community leasing staff sought feedback from the service, investment and programming team about the proposal. Staff feedback included; “Staff haven’t raised any issues in relation to how the park is being managed. The draft omnibus plan would look to reinforce the board’s decision with this lease renewal. The lease proposal is also consistent with the land classification.”

21. A variation of the lease agreement is required to record Auckland Council’s Smoke Free Policy 2017 – 2025 Implementation Plan that included a commitment to inserting a smoke-free compliance in all community lease agreements as they come up for renewal.

Landowner approval

22. Landowner approval is required for construction of the new housing for pitching machines and batting cages.

23. The area of the pitching machines and batting cages measures 22m in length and 8 metres in width. The cages will be of metal mesh in construction and the building will be a portable type building in order to house the pitching machines.

24. The association will be responsible for the maintenance and repair of the portable building and training area, as well as managing the surrounding area.

25. Council staff support the addition of the new housing for pitching machines and batting cages subject to conditions including maintenance and placement of the structures.

Proposed subsequent lease for additional premises

26. A lease variation that increases the area of the premises acts as a surrender and re-grant of the original lease. Due to this common law principle, to enable the association to formally occupy the further area, it is recommended that a lease for additional premises be granted. This agreement records that the additional premises lease is subject to the same terms, conditions and covenants as the original, operative lease.

27. The association has applied to council for a lease for additional premises for land outside of its existing lease area on which new housing for pitching machines and batting cages will be located.

28. The operative Reserve Management Plan for Rosedale Park was adopted by the former North Shore City Council in June 1996. In paragraph 5.2.7 of the Objectives and Policies section of the plan it states, “That provision be made for a batting practice complex and an electronic scoreboard be installed in the North Harbour Softball Association precinct and that a tiered seating structure incorporating a small press room by the softball diamonds also be contemplated, subject to a clear need being identified.” As such the proposed subsequent lease for additional premises conforms with the operative management plan.

North Harbour Softball Association Incorporated

29. North Harbour Softball Association Incorporated was incorporated under the Incorporated Societies Act 1908 on 1 October 1981.

30. Currently, the association has a membership of 1215 and forecasts membership increasing to approximately 2000 within the next five years. Nine sports clubs are affiliated with the association.

31. The association will be hosting the 2022 World Baseball Softball Confederation Men’s Softball World Cup during November and December.

32. The association’s financial accounts indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. It has all its necessary insurance cover in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

34. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

35. Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone (Attachment D).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. Staff from the land use team sought feedback from other relevant council teams when assessing the association’s application for landowner approval. An excerpt from feedback received is provided in the table below:

Team	Excerpt from feedback
Sport and Recreation Lead, Parks, Sports and Recreation	Supportive of this project. Maintenance and repair to be the responsibility of North Harbour Softball.
Parks and Places Specialist	Supportive of proposal.
Sports Park Specialist	Supportive of proposal. Subject to maintenance and repair being responsibility of North Harbour Softball.

37. The renewal and variation of the existing lease and proposed new lease for additional premises has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. The recommendations in this report support outcome three within the Upper Harbour Local Board Plan 2020; Healthy and active communities “people of all abilities have access to a wide variety of sports and recreation opportunities and well-maintained parks and community facilities.”

Tauākī whakaaweawe Māori

Māori impact statement

39. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long Term Plan 2021-2031, the Unitary Plan, and local board plans.

40. For the purposes of seeking feedback from mana whenua groups identified as having an interest in land in the local board geographical area, staff prepared a PowerPoint document containing detail on the proposed lease for additional premises.

41. On 27 May 2022, staff emailed the document to key representatives for mana whenua as follows:

· Ngāi Tai ki Tāmaki

· Ngāti Manuhiri

· Ngāti Maru

· Ngati Pāoa

· Ngāti Te Ata, Ngātiwai

· Ngāti Whanaunga

· Ngāti Whātua o Kaipara

· Ngāti Whatua Ōrākei

· Te Ākitai Waiohua

· Te Kawerau ā Maki

· Te Patu Kirikiri

· Te Rūnanga o Ngāti Whātua.

Staff did not receive any feedback from mana whenua about the proposal.

Ngā ritenga ā-pūtea

Financial implications

42. There is no direct cost to council associated with this proposal. The association will be responsible for all costs associated with ongoing maintenance of the new housing for pitching machines and batting cages.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Should the Upper Harbour Local Board resolve not to grant a lease and the landowner approval for additional premises to the association, this decision will mean that there is no formal documentation to record council’s and the association’s rights and responsibilities relating to the proposed new housing for pitching machines and batting cages (including tenure and maintenance, etc).

Ngā koringa ā-muri

Next steps

44. Subject to the local board grant of a renewal and variation of the existing lease and a lease for additional premises, staff will work with the association to finalise the required lease agreement documentation.

45. Subject to the local board granting landowner approval, a landowner approval letter will be issued to the association.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aerial view showing existing lease area to North Harbour Softball Association Incorporated at Rosedale Park	25
b ⇩	Images from landowner approval application showing indicative areas and structures	27
c ⇩	Aerial view showing lease for additional premises area to North Harbour Softball Association Incorporated	29
d ⇩	GIS aerial view from Auckland Council's Hazard Viewer showing lease area in relation to flood plains	31

Ngā kaihaina

Signatories

Authors

Karen Walby - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Robert Marshall - Local Board Advisor

Upper Harbour Local Board

18 August 2022

Temporary changes to landowner approval process for filming activities

File No.: CP2022/11366

Te take mō te pūrongo

Purpose of the report

1. To seek agreement to adopt a 12-month pilot programme where landowner approvals for filming permits (with low and medium impacts) are assessed by staff, without the need for consultation with the local board.

Whakarāpopototanga matua

Executive summary

2. Screen Auckland, part of Tātaki Auckland Unlimited, is the film office responsible for attracting, advocating for, and facilitating filming activities across the Tāmaki Makaurau Auckland region. The approval process for filming permits is guided by the:

· Auckland Film Protocol (2019)

· Public Trading, Events and Filming Bylaw 2022

· Local Board General Delegation to the Chief Executive and Delegation Protocols (2013).

3. As local boards are responsible for activities that take place on parks and other local facilities, they have a limited involvement in the film permitting process through the landowner approval process.

4. All 21 local boards have delegated the responsibility for making landowner approval decisions to Auckland Council staff. This delegation is subject to a requirement for consultation that means that for every landowner approval application – except for low and medium impact event applications – staff must consult the local board’s dedicated lead when making landowner approval decisions. In addition, the local board can “call in” a landowner approval delegation if it wishes to make that decision itself.

Due to an increase in permit applications, Screen Auckland is also seeking this process change to support Auckland’s economic recovery from COVID-19, by enabling a smoother permitting process which will attract more international screen production business, and also improve Auckland’s ‘film friendliness’. This streamlined process will also reduce workloads and increase wellbeing for staff at the frontline of the permit application process.

5. Screen Auckland recommends a 12-month pilot programme that removes the requirement for local board consultation on film permits of low and medium impact. Local boards would still be consulted for high and major impact filming activities and would continue to be notified of all applications. A “call in” would be used only after first discussing options with Screen Auckland staff.

6. The risk of change in quality of permit application decisions is low, as staff already rigorously apply the requirements of the Auckland Film Protocol and the Public Trading, Events and Filming Bylaw 2022.

7. If approved, the pilot programme would begin Monday, 19 September 2022, and staff would report to the local board quarterly on permit and revenue numbers.

8. After 12 months, Screen Auckland will work collaboratively with local boards and Community Facilities staff to identify potential improvements to the pilot programme and assess a desire to continue.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) agrees to waive the requirement (in the Local Board Delegation Protocols) for staff consultation with the local board on landowner approvals, for low and medium impact film shoot permit applications, for a 12-month period.

b) agrees that Screen Auckland notifies the local board film lead of all low and medium impact film permits granted in local parks and facilities, ahead of these activities taking place.

c) agrees that Screen Auckland continues to work with Community Facilities staff in assessing and determining conditions for the use of local parks and facilities, where appropriate, for all film shoot permit applications.

d) agrees to provide a list of sensitive locations with particular escalation points that might elevate an application out of the minor category, or require further discussion, to Screen Auckland before 19 September 2022. Please note, this list of specific locations with potential issues will continue to be assessed during the pilot, and only a priority list rather than a definitive list is required by this date. Fatigued locations and particular escalation points can be updated over the course of the pilot programme.

Horopaki

Context

Permit approval process

9. Screen Auckland, part of Tātaki Auckland Unlimited, is the film office for Tāmaki Makaurau Auckland and is responsible for:

· Attraction – Developing Tāmaki Makaurau Auckland as a film-friendly region and attracting international productions, stimulating regional economies, employment and cultural life.

· Advocacy – Supporting local screen businesses to grow and develop in the region while supporting decision makers to protect the interests and safety of mana whenua businesses, residents and the environment.

· Facilitation – Streamlining the permit process for filming activities in open public spaces such as parks, beaches and reserves.

10. The process for film approvals is currently controlled by:

Local Board Delegation to the Chief Executive (2013)

· Must receive landowner approval when filming is on a park or in a local facility

· Must consult with local boards where landowner approval is required

· Must refer the landowner consent decision to the local board where required

· That landowner approvals for film permits can be administered by Community Facilities staff without the requirement to consult with local board film representatives

Auckland Film Protocol (2019)

· Film facilitator issues the Application Summary document, summarising the information supplied by the filmmaker to the appropriate council local board(s) and external stakeholders for consideration.

Public Trading, Events and Filming Bylaw (2022)

· Minimises public safety risks, nuisance and misuse of council-controlled public places by enabling council to prescribe conditions and requirements in relation to all filming.

11. Screen Auckland follows a rigorous process when reviewing applications and considers all applicable national and local legislation. It also liaises directly with the wider Auckland Council family and other decision makers, in the approval process – such as: mana whenua groups, Tūpuna Maunga Authority, Auckland Transport, Environment and Biodiversity, Regional Parks, Sports Parks, Closed Landfills and Heritage.

Pressure due to film sector growth

12. A record-breaking number of film permit applications received by Screen Auckland is putting pressure on workloads and the tight turnaround requirements of the screen sector.

13. The projected increase in application numbers will require efficiencies to be implemented in the application process, to support reducing workloads and time pressures while maintaining ‘film friendliness’.

Auckland Council’s commitment to film friendliness (ratified by the Environment and Community committee as ENV/2019/152) was instituted to improve positive experiences in terms of administration and bureaucracy for film permit applications, to help retain screen productions in Tāmaki Makaurau Auckland instead of them choosing to shoot in other parts of the country, or even the world. Screen Auckland would like to build on our reputation of ‘film friendliness’ to future proof these production pipelines

14. There is an urgent need to help revitalise Auckland’s economy due to the impacts of COVID-19, through supporting good experiences within, and return business from the screen sector, which contributes significant value to Auckland’s economy.

Different categories of film applications

15. The impacts table for the different film permit categories can be found on page 14 of the Auckland Film Protocol 2019 document in the supplied attachments.

16. To encourage economic activity, the Auckland Film Protocol and the Public Trading Events and Filming Bylaw 2022, provide detailed guidance and purposefully seek to enable filming where there is negligible impact on public facilities – i.e., low and medium impact categories, also known as Minor Categories. Being able to reflect this ‘film-friendly’ intention in our administration processes, supports the intention of this regional policy.

17. In addition to considerations on impact scale, local boards can also advise Screen Auckland of any specific location-based areas that staff should consider when processing permit applications, such as ecologically sensitive areas. These are added to Screen Auckland’s film permit processing software system, FilmApp, for the future reference of Screen Auckland facilitators.

Consistency with approach to other permits

18. This pilot programme will be consistent with other land-owner approval processes for regulatory activities. For example, in the permitting process for events, local board protocols do not require consultation with the local board for minor category events.

19. Events and filming are both regulated under the Public Trading, Events and Filming Bylaw 2022. By providing an approval process for film permits that is consistent with events, it allows Council to be more efficient and enabling in these customer-facing processes.

Tātaritanga me ngā tohutohu

Analysis and advice

Pilot to provide efficient process

20. To create a more efficient permit process, Screen Auckland recommends a 12-month pilot programme where landowner approvals for filming permits with low and medium impacts are decided by staff as per their existing delegation, without the need for consultation with the local board.

21. This pilot will involve four local boards. The intention is to demonstrate that efficiencies can be gained from delegating these low-risk activities, without compromising the protection of parks and facilities.

22. As efficiencies are demonstrated over the pilot period, other local boards will be invited to join this streamlined process.

23. If the pilot proves to be efficient and without significant detriment to mana whenua, local boards, businesses, residents or the environment, then Screen Auckland will seek the endorsement of participating local boards, to institute this as a permanent process.

24. There is also the added benefit that removing the consultation requirement will reduce the time and resource involved with local board members monitoring delegated approvals.

Details of the pilot programme

25. Landowner approvals for high and major impact film shoots will still go to local board film representatives for consultation. Local boards will be notified of all applications in advance so that they are aware of activities happening in the facilities that they govern.

26. The measurements for success would include:

· an increased number of same-day-turnaround film applications

· positive feedback from the screen sector if it is enjoying the streamlined approach

· no significant rise in complaints or negative feedback from mana whenua, businesses, residents or environmental groups

· local board film representatives describing a lighter workload following the establishment of the new process.

27. More details of the pilot programme can be found in the attached PowerPoint document.

Review of the pilot programme

28. Screen Auckland will assess the pilot programme collaboratively with Community Facilities staff and local board film leads. It will review comments and complaints as well as positive feedback from mana whenua, businesses, residents, screen sector applicants and local groups. Screen Auckland will provide this feedback to each local board every three months. Data will be kept on the number of permits applied for and issued in the local board area. This data will be compiled and presented for review after 12 months from the date of the first implementation.

29. If the review of the streamlined process is favourable, Screen Auckland will recommend that the process be instituted across all local boards permanently, to ensure consistency in the way that Screen Auckland handles minor category film applications.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. As this is a change in internal delegation processes, there are no impacts on the climate, however the screen sector does take improving climate impacts and sustainability seriously. Screen Auckland is working with the screen sector to identify ways it can help contribute to a more sustainable Aotearoa. The New Zealand Screen Sector Emissions Study, produced by Screen Auckland in partnership with Arup, seeks to understand the climate impacts of the sector so together, we can map out a transition to sustainability.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Screen Auckland, part of Tātaki Auckland Unlimited, is proposing the pilot programme as it:

· reduces the administration time and workload involved in processing and approving film permit applications

· increases Auckland’s ‘film friendliness’ in line with the Auckland Film Protocol 2019, endorsed by Auckland Council’s Environment and Community Committee ENV/2019/152.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Screen Auckland workshopped streamlining the facilitation process for film applications in the minor categories with the local board Thursday 28 July 2022.

33. At the workshop, the Upper Harbour Local Board signalled general support for the pilot programme.

34. Concerns from the Upper Harbour Local Board included the ability to identify early any popular or overly used filming spots. The Auckland Film Protocol does note that filming is typically restricted to weekdays in high use parks and reserves. Staff will ensure these situations can be better managed by noting which parks and reserves have high demand at certain times of the year into the Screen Auckland FilmApp permit system so that these can be flagged at the time of application. Screen Auckland will require local boards to notify it of high demand locations.

Tauākī whakaaweawe Māori

Māori impact statement

35. The existing permit system requires consultation with mana whenua on sites identified in Auckland Unitary Plan section D21, Sites and Places of Significance to mana whenua, as well as Tūpuna Maunga Authority spaces. The pilot programme is not changing this requirement to engage with Māori.

Ngā ritenga ā-pūtea

Financial implications

36. Other than minor increases in film permit revenue for local boards, and the additional economic growth that comes with more film productions shooting in local board areas, there are no financial risks or implications that Screen Auckland has identified.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Screen Auckland film facilitators work closely with the Auckland Council family and other decision makers in rigorously applying the Auckland Film Protocol 2019, The Public Trading, Events and Filming Bylaw 2022 as well as the Local Board Protocol 2013 when assessing film permit applications, to mitigate risks to businesses, residents and the environment.

38. The local board film lead will still have oversight of all applications, so a risk increase is very unlikely. The only thing that is changing is that this process will shift from a consultation with a local board film representative to a notification. All information will still be supplied.

Ngā koringa ā-muri

Next steps

39. If approved, the pilot programme will begin on Monday, 19 September 2022.

40. Local boards will be notified of all applications that are approved and consulted on only high and major impact category film applications.

41. At the start of the pilot, Screen Auckland will email local board film leads and Community Facilities staff, inviting them to identify a list of sensitive locations and escalation points. Once these have been discussed and entered into the Screen Auckland permit system, they can be reviewed at the quarterly check ins. If there are any further additions to the list, these can be added and discussed with the Relationship Facilitator – Film, or the Screen Auckland facilitation team lead at any time.

42. After the 12-month pilot, Screen Auckland will review with the local board’s film lead and provide data on complaints, permit approval numbers and other feedback. If there is no significant detriment identified, Screen Auckland will recommend it institutes this streamlined permit process across all local boards permanently, to ensure consistency in the way that Screen Auckland handles minor category film applications.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Auckland Film Protocol (2019). (Under Separate Cover)
b ⇩	Screen Auckland Film Facilitation Land Owner Approval (LOA) Minor Category - Presentation.	41

Ngā kaihaina

Signatories

Authors

Mathew Donaldson – Relationship Facilitator, Tātaki Auckland Unlimited

Authorisers

Jesse Joseph – Screen Facilitation Manager (Acting) , Tātaki Auckland Unlimited

Matthew Horrocks – Contractor – Stacked, Tātaki Auckland Unlimited

Robert Marshall - Local Board Advisor

Upper Harbour Local Board

18 August 2022

Naming of the new reserve at 27 Sidney Wallingford Way, Hobsonville Point

File No.: CP2022/10930

Te take mō te pūrongo

Purpose of the report

1. To adopt the name Whānau Kōrari for the new reserve at 27 Sidney Wallingford Way, Hobsonville Point.

Whakarāpopototanga matua

Executive summary

2. The developer, Kainga Ora, has requested Park Services seek a resolution from the Upper Harbour Local Board to formally name the new reserve at 27 Sidney Wallingford Way.

3. Mana whenua engagement is required under the Conservation Act 1987 and Reserves Act 1977. Local boards are allocated decision-making authority for naming of community parks and facilities.

4. The Māori Language Policy was adopted by the Governing Body in 2016. The policy recognises Auckland Council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi. This policy recognises that the Māori language is a cultural treasure and an official language of Aotearoa. It notes that the Māori language and culture forms a critical part of a Māori identity that is Auckland’s point of difference in the world. Reclaiming or identifying new Māori names for community parks and features within the Upper Harbour Local Board area provides a significant opportunity to fulfil the policy intent.

5. Kainga Ora has worked with mana whenua on establishing an appropriate name for the reserve. Te Kawarau a Maki and Ngāti Whātua o Kaipara have agreed that Whānau Kōrari reflects the cultural and historical character of the reserve.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) adopt the name Whānau Kōrari for the new reserve at 27 Sidney Wallingford Way, Hobsonville Point, from Ngā Maunga Whakahii.

b) thank Ngā Maunga Whakahii for the name and for the five kōrari plants for the park

c) acknowledge there are overlapping mana whenua interests in this site, that the name given does not negate these overlapping interests and that this name has been supported by Te Kawerau a Maki.

d) acknowledge the meaning of the name: Whānau is family and Kōrari is a northern name for flax. This links to the nearby ‘Te Uru Blocks’ which are the residential developments that Ngā Maunga Whakahii are building at Hobsonville Point. The roads and laneways in this block relate to the korari or harakeke (flax plant) and raranga (weaving).

e) confirmation that Ngā Maunga Whakahii will be the kaitiaki (guardian) for the name and acknowledge that Auckland Council has agreed to enter a mātauranga agreement that commits to upholding the correct use of the name and to use it only for purposes that have a community outreach or educational purpose (non-commercial use).

Horopaki

Context

6. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi (Treaty of Waitangi) and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within an Auckland local government context.

7. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the 2021-2031 Long-term Plan, local board plans and the Unitary Plan.

8. In responding to the council’s commitments and obligations to Māori in a way that will improve outcomes for all, Whiria Te Muka Tangata – the Māori Responsiveness Framework, has been developed. Its purpose is to enhance and guide Auckland Council’s responsiveness to Māori. The framework articulates that the council will work to ensure its policies and its actions consider:

· recognition and protection of Māori rights and interests within Tāmaki Makaurau

· how to address and contribute to the needs and aspirations of Māori.

9. Auckland Council’s Māori Language Policy was adopted by the Governing Body in 2016. The policy recognises Auckland Council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi. This policy recognises that the Māori language is a cultural treasure and an official language of Aotearoa. It notes that the Māori language and culture forms a critical part of a Māori identity that is Auckland’s point of difference in the world. Reclaiming or identifying new Māori names for community parks within the Upper Harbour Local Board area provides a significant opportunity to fulfil the policy intent.

10. Key outcome areas of the Māori language policy are:

· Te reo tē kitea – Māori language that is visible

· Te reo tē rongohia - Māori language that is heard

· Te reo tē kōreohia - Māori language that is spoken

· Te reo tē ākona – Māori language that is learnt.

11. The Māori language policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and New Zealand Sign Language.

12. All local boards were consulted on the Māori Language Policy. Local boards have allocated decision-making authority for naming community parks and facilities.

13. Consultation with mana whenua was undertaken by Kainga Ora and Whānau Kōrari was developed as a name for the new reserve at 27 Sidney Wallingford Way.

14. Confirmation of acceptance of the name was received in December 2019 and letters of support are attached to this report.

15. The name Whānau Kōrari has been approved by the board of Kainga Ora.

16. The new reserve at 27 Sidney Wallingford Way is defined by the site map provided by Kainga Ora (refer Attachment B).

Gazettal

17. The council as landowner can name parks and places by resolution through the exercise of its power of general competence under section 12 of the Local Government Act 2002. Local boards are the allocated decision-makers for the naming of local parks as resolved by the Governing Body 28 June 2018 resolution GB/2018/106.

18. Where the land is vested in council and held as reserve under the Reserves Act, the council may name or change the name of a reserve by notice in the Gazette (s16(10) Reserves Act).

19. As part of the naming process any sites subject to the Reserves Act 1977 will be gazetted once the local board has adopted the name.

Tātaritanga me ngā tohutohu

Analysis and advice

20. The Reserves Act 1977 is subject to the Conservation Act 1987 which requires that the Reserves Act 1977 be interpreted and administered to give effect to the principles of the Treaty of Waitangi. Auckland Council must consult with and have regard to the views of iwi or hapu before undertaking action and making decisions about reserves for which it is the administering body.

21. Auckland Council recognises the Māori language as a cultural treasure and official language of New Zealand and is one of the main points of difference for Auckland in the world. The Auckland Council Māori Language Policy is the council’s commitment to ensure the Māori language is seen, heard, spoken and learned throughout Tāmaki Makaurau Auckland by actively using and integrating it in its activities and functions.

22. Dual or bilingual signage for all council-owned reserves and facilities is a priority for action identified in the Auckland Council Māori Language Policy (refer Attachment A). Dual naming is considered a potential stepping-stone to parks and park features becoming known only by their original Māori name. In general, if dual names are used, the Māori name should be stated first, followed by a forward slash (with a visible space on each side), and then the non-Māori name.

23. Since the name of this reserve was proposed and subsequently agreed on, the Te Kete Rukuruku programme has been established to take a best practice approach to Māori naming through an agreed process, in partnership between mana whenua and local boards. Through this partnership, it is envisaged that relationships between mana whenua and their local boards will be strengthened.

24. Using the interim naming guidelines, staff have assessed the proposed name and concluded as follows:

· the suggested name Whānau Kōrari has support from mana whenua as well as Kainga Ora

· the suggested name Whānau Kōrari complements the history and character found within the park

· the suggested name Whānau Kōrari is not currently in use for a park in the Auckland region

25. The use of Māori naming aligns with the Auckland Council 2016 Māori Language Implementation Plan, Te Reo te Kitea - Māori language that is visible.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The development of any signage assets should be implemented using sustainable design principles to both minimise climate change drivers and provide resilience to its impacts. These may include, but not limited to initiatives such as:

· sourcing of sustainable, renewable materials or low carbon alternatives for construction processes

· waste minimisation through recycling and repurposing processes during any deconstruction or renewals processes

· evaluate design choices for in terms of the upfront carbon reduction as a part of whole of life construction approach.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The new reserve at 27 Sidney Wallingford Way has been delivered by Kainga Ora under the terms of the Infrastructure Funding Agreement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The naming of the reserve was workshopped with the local board on 12 December 2019. The local board indicated support for the proposed name.

Tauākī whakaaweawe Māori

Māori impact statement

29. Mana whenua who hold mana and traditional associations with Tāmaki Makaurau, and for which Tāmaki Makaurau is their tūrangawaewae (standing place) and whakapapa (a genealogical link) is the most appropriate authority from which to seek Māori names.

30. The recommended name is supported by Te Kawarau a Maki and Ngati Whatua o Kaipara as it reflects tangata whenua values and is appropriate for the location (refer Attachments B and C).

31. The name Whānau Kōrari was gifted by Ngati Whatua kuia whaea Te Kahui-iti Morehu, who named the Te Uru Blocks.

32. Whanau is family/extended family, Korari is a harakeke which connects to Te Uru which is based on Pa Harakeke. It is a northern name and connects West to the North.

33. The Te Uru Blocks are the residential developments that Ngati Whatua o Kaipara are building at Hobsonville Point and are near the reserve. The roads and laneway names in these blocks relate to the whole plant of Pa Harakeke (flax plant - which is traditionally used to weave), and raranga (weaving). Continuing this narrative into the park strengthens the connection to Te Uru. Ngati Whatua o Kaipara has gifted 5 korari (flax) plants to the park as part of the blessing.

34. Both mana whenua groups have provided letters of support for the proposed name (refer Attachments B and C).

Ngā ritenga ā-pūtea

Financial implications

35. The naming process does not include any capital expenditure.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Where there are multiple iwi interests, there may be no agreement. There is overlapping iwi interest throughout much of Tāmaki Makaurau. In recognition of this, a principle of the Te Kete Rukuruku project, as agreed by mana whenua, is that mana whenua will work together to provide a single name except where there is more than one traditional name for a site.

37. In this instance, mana whenua has already agreed on the proposed name Whānau Kōrari.

38. As the naming of this reserve is considered low risk, there is no requirement to undertake public consultation.

39. The reputation of Auckland Council is at risk if meaningful engagement with mana whenua is not undertaken.

Ngā koringa ā-muri

Next steps

40. The new reserve at 27 Sidney Wallingford Way will be named Whānau Kōrari on the Auckland Council website, GIS and SAP systems.

41. Community Facilities teams will be advised of the adopted name, and signage will include the new Māori name.

42. Following adoption, the name Whānau Kōrari will be notified in the Gazette.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A 27 Sidney Wallingford Way- Hobsonville	67
b ⇩	Attachment B Naming confirming letter Western Park Hobsonville	69
c ⇩	Attachment C Letter of Support	71

Ngā kaihaina

Signatories

Authors

John McKellar - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Local Area Manager

Robert Marshall - Local Board Advisor

Upper Harbour Local Board

18 August 2022

Sanders Reserve Ecological Restoration Plan 2022

File No.: CP2022/10731

Te take mō te pūrongo

Purpose of the report

1. To adopt the updated Sanders Reserve Ecological Restoration Plan 2022 V2.0

Whakarāpopototanga matua

Executive summary

2. Sanders Reserve is a mixed-use reserve with important open space amenity values located within the Upper Harbour Local Board area.

3. The reserve provides for a range of activities including non-motorised cycling, walking, informal equestrian use, dog walking and exercise, water recreation, and informal recreation, while also providing for ecological restoration.

4. Preserving the open grassed nature of the site, and maintaining the significant views which are widely enjoyed, are local board priorities.

5. An updated ecological restoration plan for this reserve will guide council staff and volunteer efforts for maintenance, restoration, and new planting.

6. The Upper Harbour Local Board re-allocated funding in February 2022 to update the plan as part of their 2022/2023 Customer and Community Services Work Programme (resolution number UH/2022/14).

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) adopt the Sanders Reserve Ecological Restoration Plan 2022 V2.0, Attachment A dated 10/08/2022.

Horopaki

Context

7. In 2006 the legacy Northshore City Council approved the Sanders Reserve Paremoremo Reserve Management Plan to identify Council’s objectives and policies for the management of Sanders Reserve.

8. In 2012, the ecological restoration plan was developed to capture ecological characteristics and significance as well as management objectives for Sanders Reserve. The Sanders Reserve Ecological Restoration Management Plan 2012 (SRERMP 2012) was regarded as an internal operational guide and has been used to guide ecological restoration efforts by council staff and volunteers at Sanders Reserve.

9. Following queries about the location of some planting over recent years, the local board agreed to fund an update of the SRERMP 2012 to guide future planting and restoration work.

10. At the 17 February 2022 business meeting the local board approved the re-allocation of $6,000 Locally driven initiatives operational expenditure (LDI Opex) to fund an additional activity to the 2022/2023 Customer and Community Services Work Programme. (resolution number UH/2022/14). This was to update the SRERMP 2012 to guide volunteer planting and ecological restoration activity on the reserve.

11. This work has been completed and the updated document is named Sanders Reserve Ecological Restoration Plan 2022 (SRERP 2022) as set out in Attachment A.

12. The management objectives contained in the SRERMP 2012 align with the Sanders Reserve Paremoremo Reserve Management Plan 2006. The updated SRERP 2022 also aligns with the Sanders Reserve Paremoremo Reserve Management Plan 2006.

13. The Upper Harbour Local Parks Management Plan is currently being developed and until such time as it is adopted the 2006 plan takes precedence.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Scope of the update was discussed at a workshop with the local board on 7 April 2022 and covers the following focus areas:

a) Background

b) Outline of the current different uses/ locations

c) Ecological context of the site

d) Identification of key stakeholders

e) Ecological values of the site

f) Outline of potential planting sites

g) Maps

h) Outline of proposed planting species mixes for different purposes

i) Animal pest control

15. Further context on scope is included in Attachment B.

16. A draft plan was presented at the 9 June 2022 workshop. Local board direction at the workshop included:

a) Guidance to be included to ensure no planting is undertaken within one metre of any footpath.

b) An emphasis to be added that the open grassed nature of site will be preserved.

c) Addition of definitions of status under the Regional Pest Management Plan to Appendix C.

d) Amendments to Table 3 Recommended Species:

i) additional column to show approximate height at maturity

ii) include Astelia grandis (Swamp Astelia) with associated selection notes

iii) Karaka is removed from the species list as it is considered harmful to dogs.

e) On Figure 14, page 29 the area marked 3H to have five metres separation from the main path.

17. The SRERP 2022 captures the multiuse functionality and the integrity of open space amenities including views on the reserve and guides staff and volunteer efforts for maintenance, restoration, and planting.

18. The title of the SRERP 2022 has dropped the word ‘Management’ from the earlier version. This was to easily differentiate the intention of the document, and to avoid possible confusion with the future Upper Harbour Local Parks Management Plan which has a different purpose and legal status.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Impact on emissions (mitigation): Planting native plants at Sanders Reserve contributes to increased carbon capture on Council parks, and to the net-zero emissions goals of Auckland Council.

20. Impact of climate change (adaptation): Native plants contribute to growing our urban forest to sequester carbon and reduce flood and heat impacts which are key actions for adapting to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The restoration, maintenance and native plantings at Sanders Reserve contribute to the following key Auckland Council strategies:

a) Upper Harbour Urban Ngahere Action Plan

b) Auckland’s Climate Action Framework

c) Upper Harbour Open Space Network Plan

d) North West Wildlink

e) Upper Harbour Ecological Connectivity Strategy

22. The SRERP 2022 was circulated for review within Parks Services, Environmental Services (Natural Environment team, and Specialist Advice team), Regional Services and Strategy, and Community Facilities. Feedback has been provided and incorporated in the SRERP 2022.

23. Staff from various teams within Parks and Community Facilities will be involved in projects at Sanders Reserve and are aware of the updated 2022 plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Workshops with the local board in April and June 2022 have ensured that feedback has been provided and changes made accordingly.

25. The ecological restoration of Sanders Reserve contributes to the following Upper Harbour Local Board Plan 2020 outcomes:

Outcome #1: Empowered, connected and resilient Upper Harbour communities

Outcome #3: Healthy and active communities

Outcome #4: Our unique natural environment is protected and enhanced

Tauākī whakaaweawe Māori

Māori impact statement

26. The cultural benefits of Auckland’s urban ngāhere are diverse and priceless. Native forest is important to mātauranga Māori (knowledge and understanding), and trees create a cultural connection to place and history.

27. The urban ngāhere is an important part of Tāmaki Makaurau / Auckland’s cultural heritage.

28. Remnants of native forest represent traditional kai o te ngāhere (food sources), wānanga o te ngāhere (learning centres), kapata rongoā (the medicine cabinet), kura o te ngāhere (schools) and wairua o te ngāhere (spiritual domain).

29. Trees also represent landing places of waka (canoe) and birth whenua.

30. Plantings at Sanders Reserve contribute towards the cultural benefits of the urban ngāhere of Tāmaki Makaurau.

31. The SRERP 2022 acknowledges that Sanders Reserve contains some registered archaeological sites. This includes middens along the coastline and a peninsula which is the location of the Tauhinu Pā.

Ngā ritenga ā-pūtea

Financial implications

32. The local board re-allocated $6,000 LDI Opex to update the plan at the 17 February 2022 business meeting, (resolution number UH/2022/14).

33. Following consultation and adoption of the Upper Harbour Local Parks Management Plan it may be considered necessary to update the SRERP 2022 to ensure alignment. Should this be required the local board may need to allocate funding in a future year’s work programme.

34. Currently the local board fund activities in their annual work programme including the Ecological Volunteers and Environmental programme. Implementation of the SRERP 2022 will depend on this funding continuing along with close collaboration with other operational teams and contracts in place.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. Key risks identified and proposed mitigation arising from the updated Sanders Reserve Ecological Restoration Plan 2022 are as follows:

Type	Risk	Mitigation
Reputational	Moderate risk – Adopting the plan may raise community expectation or concern about future development and maintenance on the reserve.	Clear communication with key stakeholders through staff engagement should occur as soon as practicable following adoption. Consideration could also be given to updated signage at the reserve.
Reputational	Moderate risk - During the future Upper Harbour Local Parks Management Plan consultation process feedback from the community may be received regarding implementation of the SRERP 2022.	If amendment is required to ensure alignment between both plans the local board may need to allocate funding in a future year’s work programme.
Operational	Moderate risk – Effective and efficient implementation of the plan.	Adequate budget will need to be allocated as part of the annual Ecological Volunteers and Environmental Programme in the local board work programme to ensure the objectives outlined can be achieved by council staff and volunteer groups. Operational Parks and Community Facilities staff, contractors and volunteer groups will have one plan to refer to ensuring a shared vision and objectives.
Network	Moderate risk – The plan complements and is well co-ordinated with other plans for the reserve.	The draft Upper Harbour Local Parks Management Plan is currently being developed and nearing its consultation phase. The Sanders Reserve Bike Facility Analysis and Development Strategy was adopted 19 May 2022 (Res UH/2022/50). Staff working on both of these plans have reviewed the updated 2022 plan for alignment. The board can make further amendments if required to the SRERP 2022 as part of a future work programme.
Financial	Moderate risk – Adequate budget is available to implement the plan objectives. The local board budget may be reduced in future years which may reduce the maintenance and development on the reserve.	Local board work programmes and associated budget are reviewed annually allowing for flexibility and responsiveness to changing priorities and available funds.

Ngā koringa ā-muri

Next steps

36. Following adoption, the SRERP 2022 will provide guidance for staff and volunteers working on the reserve.

37. It is recommended that the SRERP 2022 plan be considered for update in five years.

38. Parks and Community Facilities staff will continue to liaise on projects and activity planned for Sanders Reserve.

39. Parks staff will continue to report on restoration and planting at Sanders Reserve as part of the overall Ecological Volunteers and Environmental Programme quarterly reporting which has been ongoing for the past five years.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Attachment A: Sanders Reserve Restoration Plan V2.0 (Under Separate Cover)
b ⇩	Attachment B: Sanders Reserve Ecological Restoration Plan 2022 confirmed scope.	81

Ngā kaihaina

Signatories

Authors

Michelle Sanderson - PSR Portfolio Manager

Authorisers

Mark Bowater - Manager Parks

Martin van Jaarsveld - Manager Community Parks & Places

Mace Ward - General Manager Parks, Sports and Recreation

Heather Skinner - Senior Local Board Advisor

Upper Harbour Local Board

18 August 2022

Upper Harbour local parks classifications

File No.: CP2022/11320

Te take mō te pūrongo

Purpose of the report

1. To confirm land to be held under the Local Government Act 2002 and make decisions on the classification of land under the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2. As part of the classification programme and development of the local parks management plan under the Reserves Act 1977 (RA), additional classification decisions are needed for some local parks in the Upper Harbour Local Board area for the reasons outlined.

· some parcels were excluded from earlier reports to the local board, including new parcels that were recently acquired

· a further resolution is required to confirm the proposed classification actions for 10 parcels following the close of public notification with no submission received.

3. Criteria used to assess the classification of each parcel, included consideration of the local park’s values, current and likely future use of the local park, workshop feedback from the local board and consultation with mana whenua.

4. The status and recommendations for parcels of land included in this report are as follows:

Land status

Recommended actions

6 parcels held under the LGA

· Declare six parcels as reserve and classify under s.14(1) of the RA as identified in Attachment A. These parcels have been publicly notified.

15 unclassified parcels, including four notified parcels, held under the RA

· Classification is required for 15 parcels under s.16(2A) of the RA, as identified in Attachment B.

· Four of these parcels have been publicly notified.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) declare and classify pursuant to section 14(1) of the Reserves Act 1977 six parcels described in Attachment A of the agenda report (dated 18 August 2022)

b) approve the classification of 15 parcels of reserve land pursuant to section 16(2A) of the Reserves Act 1977, as described in Attachment B of the agenda report (dated 18 August 2022)

Horopaki

Context

Background information

5. Upper Harbour Local Board has allocated and delegated decision-making responsibility for all local parks in the local board area.

6. On 21 June 2018, the local board resolved to prepare an omnibus open space management plan for all local parks in the local board area (local parks management plan), to assist park management and to meet obligations for reserve management planning under the Reserves Act 1977 (RA) (resolution UH/2018/66).

7. The local parks management plan will be a statutory reserve management plan prepared in line with section (s.) 41 of the Act. It will cover parkland held under the RA as well as the Local Government Act 2002 (LGA), and include land covered by existing reserve management plans.

8. In April 2019 we completed a comprehensive park land status investigation for all local parks in Upper Harbour. This was an essential preliminary task in developing the draft local parks management plan and a statutory requirement under the RA. Section 16 of the RA requires all land held as reserve under the RA be classified appropriately.

9. The classification of reserve land in Upper Harbour has been covered in five previous reports to the local board as shown in the timeline.

*One parcel was incorrectly publicly notified and one was unintentionally excluded from the report.

10. Following further investigation of existing parcels and an assessment of acquisitions of new park land, we have determined that further classification decisions are required.

11. A further resolution of the local board is also required to confirm classification actions for 10 parcels following the close of public notification.

Tātaritanga me ngā tohutohu

Analysis and advice

Proposed actions for land held under the LGA

12. The local board have the option to hold parks under the LGA or the RA. Any land held under the LGA which the local board wishes to manage under the RA must be declared reserve and classified appropriately in accordance with s.14 of the RA.

13. When reviewing the future land status options for land under the LGA, staff considered the following:

· why does the council own the land and how was it acquired?

· what is the current and likely future purpose of the land?

· what potential does the land have for protection, enhancement and development?

· is there likely to be a need to retain flexibility for future use?

· what is the status of adjacent parcels of land within the same park?

Confirm declaration and classification of six parcels following public notification

14. At its business meeting on 21 October 2021, the local board approved public notification of proposals to declare and classify under s.14 of the RA six parcels contained in three parks (resolution UH/2021/136) as identified in Attachment A.

15. These were publicly notified on 9 December 2021 in the North Harbour News in accordance with the requirements outlined in section 119(1)(b) of the RA. The submission period closed on 21 January 2022 and no submissions were received.

16. The local board may choose to approve the proposed classification actions as they were publicly notified or change the actions. As there have been no submissions, we recommend that the local board approves the proposals as described in Attachment A.

Proposed actions for land held under the RA

17. For land held under the RA, the following options have been considered:

· classify according to its primary purpose

· reclassify to align to its primary purpose

· revoke the reserve status and hold the land under the LGA

· continue to hold the land as unclassified reserve under the RA.

18. The option to continue to hold the land as unclassified reserve has been discounted as it would mean that the local parks management plan would not comply with the RA and the council would not be meeting its statutory obligations under the RA.

19. In the context of this investigation, we have not identified any parcels of local park that warrant revocation of the reserve for management under the LGA.

Classification of land held under the RA

20. Classification involves assigning a reserve (or part of a reserve) a primary purpose, as defined in s.17 to 23 of the Act, that aligns with its present values. Consideration is also given to potential future values and activities and uses.

21. We have identified 15 parcels of unclassified reserve land that require classification under s.16(2A) of the RA (refer to Attachment B for proposed classifications).

22. Staff have considered the Reserves Act Guide^{^[1]} and the following questions when determining the primary purpose and appropriate classification for each parcel:

· what was the intended purpose of the reserve when it was acquired?

· what are the main values of the land or potential future values, uses and activities?

· what potential does the land have for protection, preservation, enhancement or development?

· what is the status of adjacent parcels of land within the park?

· is there likely to be a need to retain flexibility for future use?

23. Almost half of the classifications proposed are local purpose (esplanade) reserve.

24. Esplanade reserves are held for the purpose of contributing to the protection of conservation values, enabling public access and/or enabling recreational use of land and adjacent water bodies. Scott Esplanade is an example of where this classification has been applied as the park provides a coastal walkway and extensive riparian planting helps protect the adjoining significant ecological marine area.

25. A scenic reserve (s.19(1b) of the RA) classification is proposed for one parcel each at Gills Reserve and Silver Moon Reserve which are recognised as sites of ecological significance and valued for their high-quality indigenous vegetation.

26. Other classifications proposed include recreation and local purpose (accessway) reserve.

Confirm classification decisions following public notification

27. At its business meeting on 21 October 2021, the local board approved the public notification of proposals to classify four land parcels contained in three parks (resolution UH/2021/136) as identified in Attachment B.

28. This was publicly notified on 9 December 2021 in the North Harbour News in accordance with the requirements outlined in section 119(1)(b) of the RA. The submission period closed on 21 January 2022 and no submissions were received.

29. The local board may choose to approve the proposed classification actions as they were publicly notified or change the actions. As there have been no submissions, we recommend that the local board approves the proposals as described in Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The decisions in this report are largely administrative and we anticipate that they will have no direct impact on greenhouse gas emissions.

31. However future management and potential development of park land, which is determined by its purpose, could have a potential positive or negative impact on greenhouse gas emissions. The degree and nature of the impact is dependent on the specific management and development of each park. Two examples of potential impacts are:

· a potential reduction of emissions by classifying land as scenic reserve. The purpose of a scenic reserve is largely to protect and restore the natural environment; ecological restoration of a site could result in a reduction of emissions and increase in carbon sequestration

· a potential increase in emissions through increased traffic, following the development of a community facility; the development of facilities could be enabled through the classification of recreation reserve.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The land classification investigations that have formed the recommendations in this report have been discussed with relevant council units including Parks, Sport, and Recreation, and Community Facilities who have provided information and technical advice to inform reserve classification proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. A workshop was held with the local board on 14 July 2022 to present the classification recommendations detailed in this report. The local board were supportive of the classifications.

Tauākī whakaaweawe Māori

Māori impact statement

34. Mana whenua views on the publicly notified classifications were described in the report to the 21 October 2021 business meeting. Mana whenua supported the proposed actions and did not make any submissions to oppose the classifications during the notification period.

35. In July 2022, mana whenua were contacted via email and provided the opportunity to meet to consider the classification proposals for 11 parcels of land held under the RA described in Attachment B. Written feedback was provided by representatives for Ngaati Whanaunga, Te Ākitai Waiohua and Ngāti Whātua Ōrākei in support of the classifications.

Ngā ritenga ā-pūtea

Financial implications

36. This report has no financial implications for the local board. The costs for gazette notices for the classifications will be covered through existing departmental budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The following table outlines relevant risks and mitigations associated with the actions for land held under the LGA and RA contained in this report.

Risk

Mitigation

RA classifications constrain the range of uses that land can be used for

Recommendations reflect current and likely future use of each individual parcel and do not add additional restrictions.

The lack of submissions on the proposals that were notified mean no additional risks around the range of uses contemplated have been identified.

Ngā koringa ā-muri

Next steps

38. Once the local board has approved the classification actions, the next steps are:

· arrange gazette notices for the classifications. Approval of gazette notices has delegated from the Minister of Conservation to the General Manager Community Facilities. A report will be prepared approval for the gazette notices

· reflect updates to the classifications in the draft Upper Harbour Local Parks Management Plan.

39. ensure all classifications are correctly recorded on council’s databases.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Parcels held under the LGA	89
b ⇩	Parcels to be classified under s16(2A)	91

Ngā kaihaina

Signatories

Authors

Jessica Morris - Service and Asset Planner

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Lesley Jenkins - Local Area Manager

Heather Skinner - Senior Local Board Advisor

Upper Harbour Local Board

18 August 2022

Upper Harbour Local Parks Management Plan - approval of draft plan for public notification

File No.: CP2022/11328

Te take mō te pūrongo

Purpose of the report

1. To approve public notification of the draft Upper Harbour Local Parks Management Plan.

Whakarāpopototanga matua

Executive summary

2. This report seeks approval from the Upper Harbour Local Board to publicly notify the draft Upper Harbour Local Parks Management Plan.

3. The draft Upper Harbour Local Parks Management Plan includes most local parks held under the Local Government Act 2002 and Reserves Act 1977 in the local board area, except for a small number of reserves identified as out of scope (such as Crown owned land).

4. The Upper Harbour Local Parks Management Plan, once approved, will provide a policy framework to manage the use, protection and development of the parks in the local board area.

5. The draft Upper Harbour Local Parks Management Plan is presented in two volumes, with appendices:

Text

Description automatically generated with low confidence

6. In line with the requirements of the Reserves Act 1977, public consultation on the draft Upper Harbour Local Parks Management Plan will be open for two months, planned from early or mid-September 2022 to early or mid-November 2022.

7. The report recommends that the local board delegate approval of minor amendments to the draft Upper Harbour Local Parks Management Plan to the local board chairperson and deputy chairperson, prior to public notification.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) approve the draft Upper Harbour Local Parks Management Plan for public consultation (refer to Attachments A to C of the agenda report, dated 18 August 2022).

b) delegate to the local board chairperson and deputy chairperson approval of minor amendments to the draft Upper Harbour Local Parks Management Plan, prior to public notification.

Horopaki

Context

Background information

8. Upper Harbour Local Board (the local board) has delegated decision-making responsibility for all local parks in the local board area.

9. The Reserves Act 1977 (the RA) requires a reserve management plan be developed for most types of reserves administered by the local board.

10. The draft Upper Harbour Local Parks Management Plan (the draft plan) is a statutory reserve management plan prepared in accordance with section 41 of the RA.

11. The scope of the draft plan is shown in the table below:

In scope

Out of scope

ü Land held under the Reserves Act 1977

ü Land held under the Local Government Act 2002

û Land for which the local board does not have allocated decision-making power e.g., roads, active cemeteries

û Crown owned land for which there is no management agreement e.g., marginal strips

12. The final plan, once adopted:

· will replace existing reserve management plans for Upper Harbour as outlined in the plan’s appendices

· means council will comply with the requirements of the Reserves Act to have a reserve management plan (for most types of reserves held under the Act)

· will provide a policy framework to manage use, protection and development of parks within the local board area.

13. The timeline below gives an overview of key decisions in developing the draft plan:

14. This report is seeking approval from the local board to publicly notify the draft plan (see Attachment A to C under separate cover of the agenda report).

Tātaritanga me ngā tohutohu

Analysis and advice

Development of the draft Upper Harbour Local Parks Management Plan

15. The development of the draft plan included consideration of:

· input from mana whenua, including comments from hui and documents supplied

· suggestions from organisations, community and direction provided by local board

· conditions relating to covenants

· review of existing reserve management plans and service need assessments

· information relating to the park values, including geological, ecological, heritage values

· review of the legal status of all land parcels and completing reservation, classification or reclassification of any local parks under the Reserves Act as required

· development of general park management principles and policies applicable to all parks covered by the plan and development of specific park management intentions for individual parks

· current council strategies and plans.

The draft Upper Harbour Local Parks Management plan – an overview

16. The draft plan structure is outlined below and covers 260 parks with a combined area of just over 800 hectares of land.

17. Volume 1 contains background information, the Upper Harbour Local Board context, and the management planning framework and general policies.

18. Volume 2 contains the individual parks information for all local parks under the local board’s jurisdiction.

19. The draft plan is presented in two volumes, with appendices:

Text

Description automatically generated with low confidence

20. Staff recommend that the local board delegate approval of minor amendments of the draft plan to the Chairperson and Deputy Chairperson, prior to public notification.

21. Minor amendments are required to include local park imagery, hyperlinks, and to make formatting improvements.

Key features of the draft plan

22. The plan safeguards natural, recreational, cultural and historic heritage values that the public have consistently told council they value and enjoy. The plan fosters opportunities for both active and passive recreation, and to explore native bush and coastline in Upper Harbour local parks.

23. The plan recognises the trails, tracks and pathways that provide access to local parks. The local community and the local board have expressed a desire to improve connectivity and manage access to support walking, cycling and all-ability access (where possible).

24. Mana whenua have expressed that they want to be involved in park management at all levels and raised interests in relation to the protection of water quality, riparian environments and cultural heritage.

25. The local community has raised strong interest in the protection and restoration of the natural environment. Protection of biodiversity is essential in the face of growth pressure, pathogen incursion, such as kauri dieback, and climate change.

26. We are mindful that the draft plan must fulfil the requirements of the Reserves Act, under which most of the parkland in the local board area is held. Under s41(3) of the Reserves Act, the plan must adequately incorporate and ensure the use and management of the reserve is aligned to the purposes for which it is classified.

27. This draft plan responds to:

· the partnership principle under Te Tiriti o Waitangi / Treaty of Waitangi, by setting a course to work with mana whenua, including promotion of mana whenua values and connection to ancestral lands

· a need to continue to recognise and protect cultural heritage on local parks, which is of significant value to mana whenua and the local community

· mitigating climate change by:

o encouraging new plantings and species that tolerate anticipated climatic conditions and manage biosecurity threats

o aiming to reduce carbon emission by encouraging sustainable modes of transport (e.g. walking and cycling) and sustainable design of buildings.

· preparing for climate change by:

o drawing on council’s coastal management framework and relevant coastal management plans to protect assets and users within areas vulnerable to coastal hazards

o proposing planting and naturalisation of hazardous areas

o moving assets away from hazards (managed retreat).

· addressing access by:

o considering expansion of the local paths / greenways network to connect parks and key community amenities

o considering accessible design, including removing physical barriers for ease of access and installing signage

o encouraging opportunities for active transport such as cycling, while taking into consideration impacts on native vegetation.

· a need to continue to protect biodiversity by:

o supporting the contributions to the restoration works made by volunteers

o implementing pest control programmes

o working to protect kauri from kauri dieback disease

o supporting opportunities for riparian and native planting.

· recognising the need to provide for recreation opportunities and experiences by:

o increasing capacity of parks and providing for a range of activities

o requiring authorisation for activities that have the potential to impact the park’s values or other park users

o providing opportunities for play offerings, such as play equipment and nature play

Public notification

28. Section 41 of the Reserves Act outlines the obligations of an administering body to prepare and publicly notify a reserve management plan. The Upper Harbour Local Board is the administering body for the reserves included in the draft plan.

29. As per the requirements of section 41(6) of the Reserves Act, the draft plan will be open for public consultation for a period of at least two months. Public consultation is planned to start in early or mid-September 2022 and close in early or mid-November 2022, subject to approval of the draft plan by the local board.

30. The public can provide their feedback both online and in paper as follows:

· Online submissions via https://akhaveyoursay.aucklandcouncil.govt.nz/

· Paper submissions by dropping the paper forms off at local libraries or service centres, or by emailing the scanned forms to upperharbourlpmp@aucklandcouncil.govt.nz.

31. Staff will raise awareness that the draft plan is being publicly consulted on through the following channels:

· public notice in local community newspapers

· making hard copies of the draft plan available at service centres

· media release in OurAuckland

· promoting consultation period via the local board Facebook page and e-newsletter

· e-mailing mana whenua and targeted engagement with key park stakeholders who were previously involved in plan drafting

· placing posters at key community locations around Upper Harbour (e.g., community centres, supermarkets)

· drop-in sessions (face-to-face and virtual) to provide interested stakeholders opportunities to ask questions about the draft plan, prior to submitting feedback.

32. A public engagement summary will be prepared to help the public to understand and navigate the draft plan. Submitters have the option of requesting the opportunity to speak to their submission at a hearing.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. The decisions in this report are largely administrative and we anticipate them to have no direct impact on greenhouse gas emissions. However, the future management direction set in the plan for local parks, emphasises the role of local parks in climate change mitigation and adaptation.

34. Volume 1 of the draft plan includes a climate change and natural hazards policy, which sets objectives to manage parks in a way that minimises and mitigates the impacts of climate change and improves the resilience of parks by adapting to the effects of climate change, especially in coastal areas.

35. Other policies which aim to manage the impacts of climate changes are:

· access and parking – by encouraging active forms of transport and not providing for peak use parking

· plants and animals – by encouraging native plantings to increase urban canopy cover and manage riparian margins

· park development – by encouraging utilising green building practices in design, construction, and operation of park facilities.

36. Volume 2 of the draft plan identifies potential coastal hazards at an individual park level, and in some cases, includes management intentions which aim to address potential hazards.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. Council departments and council-controlled organisations (CCOs) have provided specialist input into the development of the draft plan including Community Facilities, Parks, Sport and Recreation, Community and Social Policy, Infrastructure and Environmental Services, Heritage, Legal Services, Local Board Services, Auckland Transport and Eke Panuku Development Auckland.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

38. Once approved for notification, the draft plan is intended to convey to the public how the local board intends to manage Upper Harbour local parks over the next 10 years.

39. The public will have the opportunity to make submissions on the draft plan, which will help guide the final plan to ensure local views are considered and reflected.

Local board views

40. Regular workshops were held with the local board between February 2020 and December 2021 to inform plan drafting.

41. The draft plan was discussed with the local board at several workshops between February and July 2022. At these workshops, the local board members provided additional feedback to staff, which has been incorporated into the final draft.

Tauākī whakaaweawe Māori

Māori impact statement

42. The Reserves Act is one of the Acts in the First Schedule to the Conservation Act 1987. In performing functions and duties under the Reserves Act, the local board must give effect to the principles of Te Tiriti o Waitangi.

43. Treaty obligations are overarching and not something to be considered or applied after all other matters are considered.

44. The draft plan acknowledges council’s obligation to iwi under the Te Tiriti o Waitangi / the Treaty of Waitangi in local parks management planning. In developing the draft plan council aimed to honour these obligations.

45. Staff invited mana whenua to be involved in the development of the draft plan. This opportunity was taken up by Ngāi Tai ki Tāmaki, Ngāti Maru, Ngaati Whanaunga, Ngāti Whātua o Kaipara, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and Te Kawerau ā Maki.

46. Points of interest and input from mana whenua relate to the management of natural areas, protection of the coastal environment and waterways including riparian margins, recognition and protection of sites and areas of cultural significance and the ability for mana whenua to provide input into future decisions on local parks.

47. The draft plan seeks to embed te ao Māori / the Māori world view and values throughout the document. Chapter 7 of the document outlines core Māori values and how they should be considered in the management of local parks.

48. Mana whenua priorities for local parks are:

· kaitiatikanga - ecological management: the ongoing health of wetlands, waterways and bush areas; biocontrol of pest species; the impact on water quality of current and planned infrastructure on and near the park.

· living Māori presence: ensuring that signage and narratives on the park reflect iwi past and present.

· protecting cultural landscapes and ensuring connections between parks and other sites are recognised and managed in a respectful and culturally appropriate way.

· providing mana whenua with the opportunity to give input into future decisions on local parks, particularly where implications for the environment and culturally significant sites and landscapes potentially exist.

49. Many of the above can also contribute to the hauora (well-being) of both mana whenua and mataawaka.

50. Mana whenua and mataawaka will have the opportunity to provide further feedback on the draft plan during the public consultation period.

Ngā ritenga ā-pūtea

Financial implications

51. There are no cost implications from these decisions. Costs for advertisements and engagement tools for public consultation on the draft plan are covered through the project budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52. The following table outlines relevant risks and mitigations:

Risk

Mitigation

The draft plan is a high-level plan and does not contain the same level of detail in the previous reserve management plans.

THEN

The community perceives the management plan does not contain sufficient detail to inform park management in the future.

This risk could be mitigated by including information in the consultation material of the benefits of having an omnibus plan such as consistency and ease of decision making for parks across the Upper Harbour Local Board area.

Each park page contains information about the values and issues associated with specific park, which informs management intention to protect and enhance the relevant values.

At the time of public consultation, a guideline to help public to understand how to read and navigate the plan will be provided.

Due to lack of awareness of the public consultation taking place or potential submitters being discouraged from making a submission by the size of the document.

THEN

A low number of submissions are received.

This risk could be mitigated by working with the local board communications and engagement staff to let people know that the consultation is happening and make it as easy as possible for people to provide feedback by offering different ways to do this e.g. paper, online, email, drop-in sessions, open days.

Ngā koringa ā-muri

Next steps

53. Subject to approval from the local board to notify the draft plan:

· the local board chairperson and deputy chairperson will receive the final draft plan with minor amendments for approval prior to public consultation

· public consultation will aim to start in early or middle of September 2022 for two months in accordance with the Reserves Act.

54. Staff will seek a decision from the incoming local board on the composition of the hearing panel in November 2022

55. Following the decision on the hearing panel in November 2022, it is anticipated that the hearing will be held in February 2023, with the local board considering recommendations on submissions and approving the final plan in May 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Upper Harbour Local Parks Management Plan - Volume 1. (Under Separate Cover)
b ⇨	Draft Upper Harbour Local Parks Management Plan - Volume 2. (Under Separate Cover)
c ⇨	Draft Upper Harbour Local Parks Management Plan - Appendices (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Jessica Morris - Service and Asset Planner

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Lesley Jenkins - Local Area Manager

Heather Skinner - Senior Local Board Advisor

Upper Harbour Local Board

18 August 2022

Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board for quarter four 2021/2022

File No.: CP2022/10658

Te take mō te pūrongo

Purpose of the report

1. To receive the performance report for the period April to June 2022, and overall performance against the agreed 2021/2022 local board work programme for the financial year ending 30 June 2022.

Whakarāpopototanga matua

Executive summary

2. This report provides a retrospective overview of the progress of the Upper Harbour Local Board work programmes for the period 1 April 2022 to 30 June 2022. It also provides an integrated view of financial performance and delivery against the agreed 2021/2022 Upper Harbour Local Board work programmes.

3. 75 activities within the agreed work programme were delivered including multiyear projects that have progressed as expected, 11 activities were approved for future years, and three activities were undelivered, cancelled, or put on hold.

4. 18 multi-year projects/activities have not progressed as expected during 2021/2022. These include 10 activities still in progress and expected to be completed by the end of quarter 1 2022/2023, one activity still in progress and not expected to be completed by the end of quarter 1 2022/2023 and seven multiyear projects that have not been completed by their estimated completion date.

5. Key activity achievements from the 2021/2022 work programme include:

· commencement of Scott Point - develop sustainable sports park (Stage 1), (Activity ID: 16182)

· completion of Meadowood House - refurbish building (Activity ID: 24280)

· successful handover of the Albany Community Hub to Harbour Sport to manage the facility and to deliver outcomes for a resilient and connected Albany community (Activity ID 469)

· successful implementation of year two of the five-year restoration plan at Waiarohia Stream (Activity ID: 803)

6. Key activities not delivered / not progressed as expected include:

· Event partnership fund Upper Harbour (Activity ID: 473) – was not delivered due to COVID-19 cancellations and funding was returned to the local board

· Albany Pool - install disability amenities (Activity ID: 19839) – has experienced delays due to the need for the existing design to be reconsidered

· Upper Harbour - implement actions from the Greenways Plan (Activity ID: 20709) –was on hold for 2021/2022 and the investigation and design of the Wharf Reserve path extension will commence in 2022/2023.

7. Qualifying budgets of unfinished activities will be carried forward into 2022/2023 work programmes.

8. The 2021/2022 financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on 29 August 2022.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) receive the performance report for quarter four ending 30 June 2022.

b) note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group results for 2021/2022 are released to New Zealand’s Exchange which are expected to be made public on 29 August 2022.

Horopaki

Context

9. The Upper Harbour Local Board has an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management

· Tātaki Auckland Unlimited.

10. The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart

Description automatically generated

COVID-19 restrictions

11. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August to 2 December 2021, when all of New Zealand moved to the COVID-19 Protection Framework, also known as the traffic lights.

12. Auckland Council regional and community facilities were closed in Level 3 and 4. Restrictions were slightly eased in Level 3, Step 2 and from mid-November 2021 libraries and the majority of arts and community centres were reopened. Pools and leisure centres were able to reopen from 3 December 2021 when New Zealand moved to the COVID-19 Protection Framework.

13. From 30 December 2021 until 13 April 2022, Auckland was in the red traffic light setting under the COVID-19 Protection Framework, which impacted council and community-delivered event planning and programming. From 13 April 2022 Auckland has been in the orange traffic light setting.

14. COVID-19 has also had an impact on the supply chain for capital projects materials causing delays.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

16. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

17. The key achievements in the delivery of the local board work programmes for 2020/2021 during quarter four include:

· Caribbean Drive - sports field upgrade and new toilet facility (Activity ID: 23782) – the Tender documentation has been completed and is ready for tender release

· Scott Point - develop sustainable sports park (Stage I), (Activity ID: 16182) – formation of the roads is underway and subbase material is being installed, the sports platforms for Fields 2 and 3 have been completed and the contract for Stage 1A was awarded in early June 2022

· Upper Harbour Indoor Court Detailed Business Case (Activity ID: 1724) – funding agreement has been signed, funding of $150,000 has been released, scope of works has been confirmed, project control group has been formed and work has begun

· Diverse Participation: Age friendly inclusion and diversity (Activity ID: 461) – Auckland Council staff have negotiated a funding agreement with YMCA Raise-Up to develop and deliver an intergenerational programme of activities

· Access to community places Upper Harbour (Activity ID: 469) – during quarter four the four led community centers in the Upper Harbour Local Board area – Headquarters, Sunderland Lounge, Te Pokapū ā-Hapori o Ōkahukura (Albany Community Hub) and Meadowood Community House – have all seen a big increase in participation numbers and booking hours when compared to previous quarters

· Connected and Resilient Communities: Whenuapai (Activity ID: 464) – the survey of Whenuapai residents had a large number of respondents and the results are being made into an infographic to be shared with the community

· Albany Lakes Water Feature - renew component (Activity ID: 29105) – the final installation is complete, and the next steps are testing and commissioning

· Restoration of the Waiarohia Stream (Activity ID: 863) – a planting day was held with approximately 120 students from Whenuapai Primary School planting 2,000 plants along a section of streambank

· Rosedale Park - renew softball field #1 (Activity ID: 30459) – this activity has been completed

· Remu Reserve - renew bridge and steps (Activity ID: 29219) – this activity has been completed

· Herald Island Domain Hall - refurbish building (Activity ID: 30237) and Herald Island Fire Station - renew building interior (Activity ID: 23951) – both activities are completed.

Changes to the local board work programme in quarter four

Activities with changes

18. The following work programmes activities have changes which have been formally approved by the board.

Table 1: Work programmes change formally approved by the board

ID/Ref	Work Programme Name	Activity Name	Summary of Change	Resolution number
26277	Customer and Community Services	Local Parks Maintenance for unscheduled maintenance or increased level of service	$30,000 was reallocated due to underspend from this activity (ID: 26277) to Upper Harbour Community Grants (Activity ID: 474).	UH/2022/57
472	Customer and Community Services	Anzac services Upper Harbour	$3,800 was reallocated due to underspend from this activity (ID: 472) to Upper Harbour Community Grants (Activity ID: 474).	UH/2022/57
1599	Auckland Emergency Management	Business emergency resilience programme	$5,600 was reallocated due to underspend from this activity (ID: 1599) to Upper Harbour Community Grants (Activity ID: 474).	UH/2022/57
474	Customer and Community Services	Upper Harbour Community Grants	$39,400 was reallocated to Upper Harbour Community Grants (ID: 472) from the combined underspend of the following three activities: Activity ID: 26277, 472, and 1599.	UH/2022/57
474	Customer and Community Services	Upper Harbour Community Grants	$19,702.55 of the locally driven initiatives operational budget for this activity (ID: 474) was reallocated to Activity ID: 687- UH: Ecological volunteers and environmental programme FY22	UH/2022/67
687	Customer and Community Services	UH: Ecological volunteers and environmental programme FY22	$19,702.55 of the locally driven initiatives operational budget was reallocated to this activity (ID: 687) from Activity ID: 474 – Upper Harbour Community Grants.	UH/2022/67

19. The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes, and they were made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref	Work Programme Name	Activity Name	Change	Reason for change	Budget Implications
24007	Customer and Community Services	Hobsonville War Memorial Reserve - renew play space	Local board agreed on a minor amendment to the further decision points and no longer require the final sign off of concept plans to be resolved at a business meeting.	To reduce the time, it takes to deliver this activity and make the decision-making process more efficient	There are no direct financial implications

Key activity achievements from the 2021/2022 work programme

20. The key achievements in the delivery of the local board work programmes for 2021/2022 includes the completion of the following projects:

· Albany Community House - renew heating/AC units (Activity ID: 27999)

· Bluebird Reserve - Renew Playspace (Activity ID: 28620)

· Meadowood House - refurbish building (Activity ID: 24280)

· Orchard Reserve Timber Bridge Upgrade (Activity ID: 24058)

· Wharepapa Reserve - reconfigure playspace (Activity ID: 20251)

· Young Enterprise Scheme (Upper Harbour) (Activity ID: 1485)

· Sediment related water quality testing (Upper Harbour) (Activity ID: 874) – following approximately three years of data collection this project is concluding and the data is being imported in councils date base. A report of the findings for 2021/2022 is being reviewed and will be provided to the local board in the first quarter of 2022/2023.

Overview of work programme performance

Customer and Community Services work programme

21. In the Customer and Community Services work programme, there are a total of 96 activities:

· 45 activities were completed by the end of the year or will be by end of June 2022 (green)

· 11 activities were approved to commence in future years

· 36 activities that are in progress but are delayed (amber)

· two activities that are significantly delayed or not delivered (red)

· one activity that is on hold (amber)

· one activity that has been cancelled (grey).

22. Activities with significant impact are discussed in Table 3 below:

Table 3: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
CFWD UH: Tennis Charitable Trust Facility Partnership (Activity ID:3095)	Red	In Progress	Delays to the project mean the office fit-out is still awaiting completion. Pursuant to the funding agreement, council holds $13,600 retention funds payable once the office space has received Certificate for Public Use (CPU) or Code Compliance Certificate (CCC) and council has received appropriate acknowledgement/signage for its contribution. The funding period has been extended to 20 December 2022 with approval from the Head of Active Recreation - Dave Stewart. Event partnership fund Upper Harbour
Event partnership fund Upper Harbour (Activity ID: 473)	Red	Not Delivered	Greenhithe Christmas Parade, Shore to Shore and Lunar New Year Festival all returned their funding due to COVID-19 cancellations. The North Shore Run Series accountability report is due 31 June 2022, and a copy will be provided to the local board.
44-50 Station Street, Hobsonville Point (Activity ID: 1073)	Amber	In progress	The lease holders have advised that the intended garden was never planted, and they wish to terminate the lease. A site is planned to be completed in quarter one of the 2022/23 work programme to confirm status of land so the lease can be terminated.
Upper Harbour - implement actions from the Greenways Plan (Activity ID: 20709)	Amber	On Hold	This project was on hold for FY2021/2022 and the investigation and design of the Wharf Reserve path extension will commence in FY2022/2023. Funding options for the pathways identified as Greenways Plan priorities will be allocated in the Community Facilities work programme for approval in future years.
Albany Pool - install disability amenities (Activity ID: 19839)	Amber	In progress	This project has experienced delays due to the need to wait for advice from the legal team surrounding the existing design. An update will be provided to the local board in a workshop during quarter one of FY2022/2023
Movies in Parks - Upper Harbour	Grey	Cancelled	The two Movies in Parks events were cancelled by the Upper Harbour Local Board due to COVID-19 concerns.

Infrastructure and Environmental Services work programme

23. In the Infrastructure and Environmental Services work programme, there are seven activities that were completed by the end of the year or will be by end of June 2022 (green).

Auckland Emergency Management work programme

In the Auckland Emergency Management work programme, there are two activities that were completed by the end of the year or will be by end of June 2022 (green).

Tātaki Auckland Unlimited work programme

24. In the Tātaki Auckland Unlimited work programme, there is a total of two activities:

· one activity was completed by the end of the year or will be by the end of June 2022 (green)

· one activity is in progress but is delayed (amber).

Deferred activities

25. The Lead Financial Advisors are identifying projects from the local board’s 2021/2022 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

27. The local board is invested in a number of sustainability projects, which aim to build awareness around sustainable practices, and support changing behaviour at a local level. These include:

· Sustainable Schools Project – Our Local Streams (Activity ID: 872) – during quarter four, 5 schools completed the programme which included drain painting, riparian weeding, and planting projects as well as installation of rain barrels.

· Upper Harbour Construction Waste Enforcement and Leadership (Activity ID: 1692) – this activity aims to work with builders and developers to improve site practices and during quarter four there were 246 site visits carried out with overall good engagement reported.

· Upper Harbour ecology initiatives assistance programme (Activity ID: 858) – during quarter four Greenhithe Community Trust supported 1023 hours of volunteer activities, including planting days and pest animal control, Living Whenuapai delivered weeding bees and rat control, Herald Island Environmental group completed weed control and removal activities, and Habitat Hobsonville completed trapping and provided training on bird monitoring.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This report informs the Upper Harbour Local Board of the performance for quarter four ending 30 June 2022 and the performance for the 2021/2022 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

30. The local board's work programme contains a number of activities which delivered on Māori outcomes for the 2020/2021 financial year.

31. Highlights for the reporting period April to June 2022 are outlined below:

· Whakatipu i te reo Māori – grow the Māori language celebrating te ao Māori and strengthening responsiveness to Māori – Upper Harbour (Activity ID: 1323) – this activity aims to champion te reo Māori in everyday communication and during quarter four Albany library featured several displays celebrating Matariki that prompted discussion around the significance of Matariki for Māori and Aotearoa. In celebration of Matariki Albany library hosted a special story time for children including a kite craft and flying activity.

· Māori responsiveness Upper Harbour (Activity ID: 467) – this activity aims to support local Māori to deliver initiatives that strengthen social and economic outcomes and build strong relationships in the community. During quarter four Te Ohu o Onekiritea began their weekly Te Reo programme which had 54 registrations and planning for a Matariki event in quarter one of the next financial year commenced. Auckland Council staff worked with Ngati Manuhiri, to complete the landowner process for the planned sculpture and continue to support the final steps for the civil works.

Ngā ritenga ā-pūtea

Financial implications

32. This report is provided to enable the Upper Harbour Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme. There are no financial implications associated with this report.

Financial Performance

33. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on 29 August 2022. Due to these obligations the financial performance attached to this report is excluded from the public.

34. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

36. Work programmes for 2022/2023 were approved at the board’s business meeting in June 2022.

37. Deferral of budgets of unfinished activities will be added into 2022/2023 work programmes by quarter one reporting

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Upper Harbour Local Board Work Programme 2021/2022 Q4 Report	119
b ⇩	Upper Harbour Local Board Financial Report to 30 June 2022 - Confidential