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Upper Harbour
Local Board
18 August 2022
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1 Welcome
2 Apologies
3 Declaration
of Interest
Deputy
Chairperson M Miles declared an interest in Item 13 - Grant
a renewal and variation of the community lease, landowner approval and lease
for additional premises to North Harbour Softball Association Incorporated for
land at Rosedale Park, 1 Jack Hinton Drive, Rosedale, and took no part in the
discussion or voting on the matter.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
Note: Item 6 – Acknowledgements was considered after item
26 - Consideration of Extraordinary Items.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Hobsonville Community Trust - Annual update
on activities
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The Venue
Manager – Headquarters and Sunderland Lounge, Gavin Gunston was in
attendance to support the item.
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Resolution
number UH/2022/84
MOVED by Chairperson L Whyte, seconded by Member U Casuri
Balouch:
That
the Upper Harbour Local Board:
a) receive
the deputation from Gavin Gunston on behalf of the Hobsonville Community
Trust and thank him for his attendance and presentation.
CARRIED
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Member B Neeson left the meeting at 9.48am
Member B Neeson returned to the meeting at
9:53am
9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
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11
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Minutes of the Upper Harbour Local Board
meeting held Thursday, 21 July 2022
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Resolution
number UH/2022/85
MOVED by Chairperson L Whyte, seconded by Member N Mayne:
That
the Upper Harbour Local Board:
a) note
that the open unconfirmed minutes of the Upper Harbour
Local Board meeting held on Thursday,
21 July 2022, are attached at item 11
of the agenda for the information of the local board only and will be
confirmed under item 4 of the agenda.
CARRIED
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12
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Landowner approval and community lease for
Upper Harbour Regional Marine Centre at Hobsonville Point
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The Senior
Land Use Advisor, Devin Grant-Miles was in attendance to support the item.
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Resolution
number UH/2022/86
MOVED by Chairperson L Whyte, seconded by Deputy
Chairperson M Miles:
That
the Upper Harbour Local Board:
a) grant
landowner approval to Kāinga Ora to construct the supporting structures,
infrastructure and building platform for the proposed marine recreation
centre, as shown in Attachment A.
b) grant
landowner approval to Hobsonville Point Marine Sports Recreation Centre
Charitable Trust to construct the marine recreation centre, as shown in
Attachment B.
c) grant an agreement to lease for five years to Hobsonville Point Marine Sports Recreation Centre
Charitable Trust for land legally described as Lot 9 DP 511649 and Lot 4 DP
203611 as indicated on the site plan (Attachment B) on satisfactory
completion of Kāinga Ora’s construction of the supporting
infrastructure and first floor platform for the future centre.
d) grant
subject to all terms and conditions of the agreement to lease being met a new
community ground lease to Hobsonville Point Marine Sports Recreation Centre
Charitable Trust on the following terms and conditions:
i)
Term: 10 years plus one ten year
right of renewal
ii)
Commencement date: immediately
following the satisfactory completion of the marine recreation centre
iii)
Rent: $1
iv)
Community Outcomes Plan to be
developed two years after the completion of the Marine recreation centre.
e) note all other terms and conditions in accordance with
conditions of the consents issued, the Auckland Council Occupancy Guidelines
2012 and the Reserves Act 1977.
f)
thank officers for the
work undertaken to bring this report to the local board for consideration.
CARRIED
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13
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Grant a renewal and variation of the
community lease, landowner approval and lease for additional premises to
North Harbour Softball Association Incorporated for land at Rosedale Park, 1
Jack Hinton Drive, Rosedale
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The Deputy
Chairperson M Miles declared an interest in this item and took no part in the
discussion or voting on the matter.
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The Community
Lease Specialist, Karen Walby was in attendance to support the item.
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Resolution
number UH/2022/87
MOVED by Chairperson L Whyte, seconded by Member A
Atkinson:
That
the Upper Harbour Local Board:
a) grant
a renewal and variation of the community lease agreement to North Harbour
Softball Association Incorporated as executed by council and dated 1 March
2012 for 1019 square metres (more or less) of land it occupies at Rosedale
Park, 1 Jack Hinton Drive, Rosedale, legally described
as Part Allotment 653 Parish of Paremoremo (Attachment A to the agenda report) subject to the
following terms and conditions:
i)
term – 10 years commencing 1
March 2022 effecting final expiry 28 February 2032
ii) rent
– one dollar ($1.00) plus GST per annum (if demanded)
iii) inclusion
of a clause prohibiting all users of the facility from smoking within the
lease area
iv) the terms and conditions of
the approved renewal and variation will apply to the 2019 lease for additional
premises agreement for land on which the association’s kiosk is located
executed by council and dated 9 October 2019
v) all
other terms and conditions will accord with the existing lease agreement as
executed by council and dated 1 March 2012.
b) grant landowner approval to North Harbour
Softball Association Incorporated for the new housing for pitching machines
and batting cages (Attachment B to the agenda report).
c) grant, under Section 54(1)(b) of the
Reserves Act 1977, a lease for additional premises to North Harbour
Softball Association Incorporated for 180 square metres (more or
less) of land adjacent to its existing lease area on
which to install housing for pitching machines and batting cages at Rosedale
Park, Jack Hinton Drive, Rosedale, legally described as Part
Allotment 653 Parish of Paremoremo (Attachment C to the agenda report)
subject to the following conditions:
i)
term – commencing 19
August 2022 and expiring 28 February 2032
ii) rent – one dollar ($1.00) plus GST per annum (if
demanded).
d) all
other terms and conditions will accord with the lease agreement between
Auckland Council and North Harbour Softball Association Incorporated executed
by Auckland Council and dated 1 March 2012.
CARRIED
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14
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Temporary changes to landowner approval
process for filming activities
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The
Relationship Facilitator – Film, Matthew Donaldson, The Facilitation
Team Leader, Jesse Joseph, The Manager Local Board Engagement, Jan Brown and
the Senior Project Manager, Marie Jenkins were in attendance to support the
item.
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Resolution
number UH/2022/88
MOVED by Chairperson L Whyte, seconded by Member U Casuri
Balouch:
That
the Upper Harbour Local Board:
a) agree
to waive the requirement (in the Local Board Delegation Protocols) for staff to
consult with the local board on landowner approvals, for low and medium
impact film shoot permit applications, for a 12-month trial period starting
19 September 2022.
b)
note that the low and medium filming
impacts approved in clause a) are outlined in the table below:
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Low Impact
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Medium Impact
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Number of people
on site
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Up to 9 crew/talent. Online, photography, News
crew and documentary.
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Up to 30 crew and 20 talent.
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Number of equipment vehicles
(trucks, vans, utes,
cars)
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No trucks. Vans, utes,
cars only.
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No more than 6 trucks.
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Unit
base/ catering & Structural
requirements
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No unit base/catering area required. No structures.
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Small
unit base/catering area required.
Minimal structures, e.g. E-Z UP shelters.
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Equipment requirements
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Handheld camera and sound
equipment.
1 camera on tripod. 1
Battery operated light.
No generator.
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Minimal equipment, e.g. camera tracks, slider and lights on stands.
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Traffic management (footpaths and roads)
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No filming on roads or traffic management
Footpaths and public walkways unblocked.
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Minimal traffic management required/minor roads.
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Impact on the public
and communities of interest and consultation requirements
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No disruption is caused to council
stakeholders, businesses, residents, motorists or other events in the vicinity.
Immediate area
consultation may be required.
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Only minor disruption to
council stakeholders, businesses, residents, motorists or other events in the vicinity.
Local area letter drop.
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c)
agree that Screen
Auckland notifies the local board film leads of all low and medium impact
film permits granted in local parks and facilities, ahead of these activities
taking place.
d)
agree that Screen
Auckland continues to work with Community Facilities staff in assessing and
determining conditions for the use of local parks and facilities including
parking and environmental impacts including cumulative impacts, where
appropriate, for all film shoot permit applications.
e)
reserve the right
to include locations for filming onto a list of sensitive locations with
particular escalation points during the 12 month trial period, should the
need arise.
CARRIED
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15
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Naming of the new reserve at 27 Sidney
Wallingford Way, Hobsonville Point
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The Parks and
Places Specialist, John McKellar was in attendance to support the item.
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Resolution
number UH/2022/89
MOVED by Member N Mayne, seconded by Member U Casuri
Balouch:
That
the Upper Harbour Local Board:
a) adopt
the name Whānau Kōrari for the new reserve at 27 Sidney Wallingford
Way, Hobsonville Point, from Ngā Maunga Whakahii.
b) thank
Ngā Maunga Whakahii for the name and for the five kōrari plants for
the park.
c) acknowledge
there are overlapping mana whenua interests in this site, that the name given
does not negate these overlapping interests and that this name has been
supported by Te Kawerau a Maki.
d) acknowledge
the meaning of the name: Whānau is family and Kōrari is a northern
name for flax. This links to the nearby ‘Te Uru Blocks’
which are the residential developments that Ngā Maunga Whakahii are
building at Hobsonville Point. The roads and laneways in this block relate to
the korari or harakeke (flax plant) and raranga (weaving).
e) confirmation that Ngā Maunga Whakahii
will be the kaitiaki (guardian) for the name and acknowledge that Auckland Council has agreed to enter a
mātauranga agreement that commits to upholding the correct use of the
name and to use it only for purposes that have a community outreach or
educational purpose (non-commercial use).
CARRIED UNANIMOUSLY
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Member B Neeson left the meeting at 10:46am
Member B Neeson returned to the meeting at
10:51am
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16
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Sanders Reserve Ecological Restoration Plan
2022
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The Parks,
Sport and Recreation Portfolio Manager, Michelle Sanderson, was in attendance
to support the item.
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Resolution
number UH/2022/90
MOVED by Member A Atkinson, seconded by Chairperson L
Whyte:
That
the Upper Harbour Local Board:
a) adopt
the Sanders Reserve Ecological Restoration Plan 2022 V2.0, Attachment A dated
10 August 2022.
CARRIED
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17
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Upper Harbour local parks classifications
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The Service
and Asset Planning Specialist, Jessica Morris was in attendance to support
the item.
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Resolution
number UH/2022/91
MOVED by Member N Mayne, seconded by Member A Atkinson:
That
the Upper Harbour Local Board:
a) declare
and classify pursuant to section 14(1) of the Reserves Act 1977 six parcels
described in Attachment A of the agenda report (dated 18 August 2022).
b) approve the classification of 15 parcels of
reserve land pursuant to section 16(2A) of the Reserves Act 1977, as
described in Attachment B of the agenda report (dated 18 August 2022).
CARRIED
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18
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Upper Harbour Local Parks Management Plan - approval
of draft plan for public notification
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The Service
and Asset Planning Specialist, Jessica Morris was in attendance to support
the item.
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Resolution
number UH/2022/92
MOVED by Chairperson L Whyte, seconded by Member N Mayne:
That
the Upper Harbour Local Board:
a) approve
the draft Upper Harbour Local Parks Management Plan for public consultation
(refer to Attachments A to C of the agenda report, dated 18 August 2022).
b) delegate
to the local board chairperson and deputy chairperson approval of minor
amendments to the draft Upper Harbour Local Parks Management Plan, prior to
public notification.
CARRIED
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19
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Upper Harbour Local Board feedback for
inclusion in Auckland Council's submission on the Water Services Entities
Bill
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The Senior
Local Board Advisor, Heather Skinner was in attendance to support the item.
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Resolution
number UH/2022/93
MOVED by Chairperson L Whyte, seconded by Member N Mayne:
That
the Upper Harbour Local Board:
a) receive
the Upper Harbour Local Board’s feedback for inclusion in Auckland
Council’s submission on the Water Services Entities Bill, as set out in
Attachment A.
CARRIED
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20
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Auckland Council’s Quarterly
Performance Report: Upper Harbour Local Board for quarter four 2021/2022
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The Local
Board Advisor, Robert Marshall and the Manager Local Board Financial
Advisors, Mark Purdie were in attendance to support the item.
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Resolution
number UH/2022/94
MOVED by Member U Casuri Balouch, seconded by Member A
Atkinson:
That
the Upper Harbour Local Board:
a) receive
the performance report for quarter four ending 30 June 2022.
b) note the financial performance report in Attachment B of
the agenda report will remain confidential until after the Auckland Council
Group results for 2021/2022 are released to New Zealand’s Exchange
which are expected to be made public on 29 August 2022.
CARRIED
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21
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Local board feedback on the proposed
Auckland Climate Grant programme 2022/2023
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Resolution
number UH/2022/95
MOVED by Member A Atkinson, seconded by Member B Neeson:
That
the Upper Harbour Local Board:
a)
support the
proposed priority areas for the Auckland Climate Grant programme 2022/2023 as
follows:
i)
Transport: Projects that support a
low carbon, safe transport system that delivers social, economic and health
benefits for all
ii)
Food: Projects that support a low
carbon, resilient, local food system that provides all Aucklanders with
access to fresh, sustainable, affordable and healthy food and projects that
support Aucklanders to make sustainable dietary choices
iii)
Energy: Projects that support a built
environment and energy system that provides for a low carbon, climate
disaster resilient Auckland
iv)
Māori-led projects: Projects
building Māori capacity to respond to climate change and supporting mana
whenua and mātāwaka to reduce emissions and build community
resilience.
b)
request that futher
consideration be given to the exclusion of purchase of vehicles to ensure
that there are no unintended consequences to micromobility options and other
low carbon solutions.
CARRIED
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26 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
Note: Item 6 – Acknowledgements was
considered after item 26 - Consideration of
Extraordinary Items.
The meeting adjourned at 11.25am
The meeting reconvened at 11.32am
6 Acknowledgements
11.34 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
