I hereby give notice that an ordinary meeting of the Waiheke Transport Forum will be held on:




Meeting Room:



Wednesday, 3 August 2022


Waiheke Local Board Office
10 Belgium Street


Waiheke Transport Forum










Grant Crawford


Deputy Chairperson

Norm Robins



Tony King-Turner



Richard La Ville



Raymond Matthews



Don McKenzie



Robin Tucker



Bob Upchurch



(Quorum 5 members)




Dileeka Senewiratne

Democracy Advisor


28 July 2022


Contact Telephone: 09 980 5328

Email: Dileeka.Senewiratne@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz



Waiheke Transport Forum

03 August 2022



ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Waiheke Volunteer Coastguard Inc. - Berthing arrangement at Matiatia                                                                                                                  5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Auckland Transport Report - July 2022                                                                      9

12        Informal discussion items                                                                                          15

13        Consideration of Extraordinary Items


1          Welcome


Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire


Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace… good peace.


2          Apologies


receive apologies from Member Chris Howard.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Confirmation of Minutes


That the Waiheke Transport Forum:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 1 June 2022, as  true and correct.



5          Leave of Absence


At the close of the agenda no requests for leave of absence had been received.


6          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


7          Petitions


At the close of the agenda no requests to present petitions had been received.


8          Deputations


Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Transport Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


8.1       Deputation - Waiheke Volunteer Coastguard Inc. - Berthing arrangement at Matiatia

Te take mō te pūrongo

Purpose of the report

1.       Waiheke Volunteer Coastguard Inc. has requested the opportunity to present to the Waiheke Transport Forum regarding a new berthing arrangement at Matiatia for their rescue vessel.

Whakarāpopototanga matua

Executive summary

2.       John Verstegen, Unit Support Manager – Hauraki Coastguard is making a presentation to the Waiheke Transport Forum on behalf of the Waiheke Volunteer Coastguard Inc. (WVCI).

3.       The Waiheke Volunteer Coastguard vessel is currently berthed at Matiatia on the northside of the main wharf which the organisation maintains, poses several challenges for the vessel and its crew.

4.       WVCI wishes the Waiheke Transport forum to consider recommending either moving the location of the vessel to a berth on the northside of the old wharf (its preferred option) or providing better access at its current location.

5.       A written proposal from WVCI is included with this agenda report as Attachment A.



Te tūtohunga


That the Waiheke Transport Forum:

a)      thank John Verstegen on behalf of Waiheke Volunteer Coastguard Inc. for his attendance and presentation.



a          Waiheke Volunteer Coastguard Inc - Proposal.............................................. 21



9          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


At the close of the agenda no requests for public forum had been received.


10        Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waiheke Transport Forum

03 August 2022



Auckland Transport Report - July 2022

File No.: CP2022/10710




Te take mō te pūrongo

Purpose of the report

1.       To provide the Waiheke Transport Forum with a copy of the Auckland Transport Report - July 2022 provided to the Waiheke Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

This report covers:

2.       A general summary of operational Auckland Transport projects and activities of interest to the Waiheke Local Board.

Ngā tūtohunga


That the Waiheke Transport Forum:

a)      receive the Auckland Transport July 2022 update.




3.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities. 

4.       This report updates the Waiheke Local Board on Auckland Transport (AT) projects and operations in the local board area.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

6.       The current funding available to the local board in the Regional Land Transport Plan (RLTP) is $400,000 per annum.

7.       The local board allocated and approved the funding available for their current three-year term ($872,000) to fund the design and construction of a shared path and cycle lane between 1 Surfdale Road and Donald Bruce Road roundabout (WHK2022/95).

8.       Auckland Transport is required to defer $323m of capital expenditure over the next three years, and consequently the local board’s current LBTCF allocation will be staged with $205,800 being allocated this financial year.

9.       This level of funding will allow the shared path and cycle lane project to progress with the detailed design, consultation and tender to be completed during FY22/23 as planned and construction anticipated to be scheduled for the following FY23/24.

Community Safety Fund (CSF)

10.     The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

11.     This project is to provide a separated sealed shoulder from the Yacht Club to Shelly Beach Rd.           

12.     Design Update:

·    The plan showing the proposed sealed shoulder over the topographical survey and the Mean High Water Spring line has been completed.  It now provides the project team a better understanding of the extent of the encroachment into the coastal area.  This is mainly confined to the area around the culvert and the section leading to the existing concrete path located in the domain.

·    The design for the retaining structures (rock wall similar to the existing) is currently being progressed.  This requires some on-site testing of the ground/coastal conditions.  The design for a pedestrian fence around the culvert will also form part of this phase (it will be like the one on the opposite side of the road).  The draft design will be reviewed by a Coastal Engineer.

·    Preliminary discussions with Auckland Council have commenced regarding Land Use and Coastal Consent.  One of the key parts of the Coastal consent is for an Ecologist report.  The project team is looking to engage an Ecologist who is familiar with Waiheke’s coastal environment. 

·    The project team is meeting with the Auckland Council Arborist to finalise tree consent and Tree Owner Approval process.

·    Local Board and Mana Whenua consultation will commence once a draft design and some of the consent documentation has been completed.

·    Indicative timelines will be provided upon completion of the project package/programme.

Update on Auckland Transport operations:

13.     The table below has a general summary of projects and activities of interest to the local board with their status. Please note that:

·    All timings are indicative and are subject to change.

·    The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.



Road Maintenance

Programmed works

July works includes routine cyclic maintenance of signs, drains and potholes.

Various Roadworks sites

Grading – Cowes Bay Rd, Awaararoa Rd, Fisher Rd, Garratt Rd.

Digouts – Te Toki Rd, Fisher Rd, Cowes Bay Rd.

Te Huruhi School pedestrian crossing

The proposal is for a new pedestrian crossing to be constructed outside the school.

Project manager update:

External consultation has been closed out.


Draft detailed design has commenced and will be delivered in September. A road safety audit will then be completed on the draft detailed design.


Donald Bruce Road intersection upgrade

This project is for the construction of a new roundabout at the Donald Bruce Rd/Causeway Rd/Alison Rd intersection in Surfdale.

Scope of the project includes raised Swedish speed tables, changes to the traffic islands to accommodate new raised zebra crossings, footpath upgrades, pedestrian crossing lighting, and new road markings and signage.

Works commenced on site 11 April.

Project manager update:
The project is planned to be completed before the end of July, as per the initial programme.

The project is in the final stage of works with asphalting, line marking and tree trimming works remaining.

Asphalting and line marking are planned (weather permitting) for the week commencing 18th July.

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102 Ostend Road.

Placemakers Corner

Design works are being completed to improve safety at the Placemakers / Ostend Road intersection. Improvements include widening the vehicle entrance into the centre, and provision of new line marking to move vehicles travelling westbound away from the shoulder. The new edge line provides an improved amenity for cyclists traveling westbound up the hill. New “SLOW” road marking, and a VMS (driver feedback) sign is to be installed at the end of the straight on the approach to the intersection.

The flush median in the proposal necessitates resolution, and whilst the “SLOW” road marking and VMS sign could be installed prior to this, the decision has been made to combine traffic management plans to save on overall cost.


Construction is currently planned for mid-September with AT waiting on a Placemakers signed agreement, council consent, and confirmation of contract from the contractor.


Wharf works

Matiatia Wharf (main)

Preparations are underway for the second stage of AT’s wharf renewal project at Matiatia.


Site works are now planned for August 2022 – AT is currently waiting on a biosecurity requirement for an approved Authority to Work (ATW) from a specialised diving contractor. A dive team will be working to remove the invasive Mediterranean fan worm (Sabella spallanzanii) from existing pontoons before they can be removed and transported away from the Matiatia site.


The new incoming infrastructure is almost identical to what is currently on site, except for a new smaller pontoon to enable the separation of the northern and southern berths. These components are all currently being fabricated off site


The components will be barged in, and works will commence from a barge positioned on the southern berth approximately where the current ferries operate from.


First up will be the removal of the existing infrastructure, placement of two piles and then attaching the pontoon and the gangways, hydraulic and fixed platform.


The operating ferries relocate to the neighbouring wharf where local commercial and recreational operators berth currently.


Site works were expected to be 6-8 weeks but with the piling requirement this is now anticipated to take 12 weeks.


Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

15.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

19.     There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

21.     Auckland Transport will provide another update report to the local board at a future business meeting.


Ngā tāpirihanga


There are no attachments for this report.      

Ngā kaihaina



Richard La Ville, Operations Manager Waiheke & Gulf Islands Airfields


John Strawbridge, Group Manager Parking Services & Compliance

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards



Waiheke Transport Forum

03 August 2022



Informal discussion items

File No.: CP2022/10711




Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to introduce various topics which will be discussed during informal discussion at the Waiheke Transport Forum. 

Whakarāpopototanga matua

Executive summary

2.       The Waiheke Transport Forum (WTF) will be discussing the following member and staff identified items during informal discussions at its meeting on 3 August 2022:

·    WTF Chair update

·    Member reflections

·    Acknowledgement and thanks to the WTF for contribution over the electoral term– Waiheke Local Board Chair Cath Handley.

3.       Further items may be taken verbally at the meeting at the discretion of the Chairperson.

          4.            Resolutions under this item are limited to requests for further information or recommendations to the Waiheke Local Board.


Ngā tūtohunga


That the Waiheke Transport Forum:

a)      note the informal discussion items.


Ngā tāpirihanga


There are no attachments for this report.     

Ngā kaihaina



Mark Inglis - Local Board Advisor


Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards




Waiheke Transport Forum

03 August 2022











Item 8.1      Attachment a    Waiheke Volunteer Coastguard Inc - Proposal Page 21

Waiheke Transport Forum

03 August 2022




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