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Waitākere Ranges Local Board
OPEN MINUTES
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Minutes of a
meeting of the Waitākere Ranges Local Board held on Thursday, 25 August 2022 at 4.00pm via
Microsoft Teams.
As required under the COVID-19 Response (Urgent
Management Measures) Legislation Act 2020, either a recording or a written
summary will be published on the Auckland Council website.
present
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Chairperson
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Saffron Toms
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Deputy
Chairperson
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Greg Presland
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Members
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Mark Allen
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Michelle
Clayton
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Sandra Coney,
QSO
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Ken Turner
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ALSO PRESENT
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Councillors
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Linda Cooper
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Shane
Henderson
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Note: Waitākere Ranges Local Board, support staff and
those presenting to the meeting attended via electronic link.
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Waitākere
Ranges Local Board
25 August 2022
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1 Welcome
Chairperson
Saffron Toms opened the meeting and welcomed those present online.
2 Apologies
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically, members
are asked to identify any new interests they have not previously disclosed, an
interest that might be considered as a conflict of interest with a matter on
the agenda.
The following are
declared interests of the Waitākere Ranges Local Board:
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Board Member
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Organisation/Position
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Mark Allen
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-
Community Waitākere – Executive
Officer
- Bethells Valley Fire – Senior Fire Fighter
- Waitākere Licensing Trust – Trustee
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Michelle Clayton
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Glen Eden Community House – Treasurer
- Glen Eden Residents’ Association – Member
- The Personal Advocacy and Safeguarding Adults Trust – Trustee
- Glen Eden Returned Services Association (RSA) – Member
- Glen Eden Railway Trust – Member
- Te Wahi Ora Charitable Trust - Member
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Sandra Coney
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- Cartwright Collective – Member
- Women’s Health Action Trust – Patron
- New Zealand Society of Genealogists – Member
- New Zealand Military Defence Society – Member
- Pest Free Piha – Partner is the
Coordinator
- Piha Tennis Club – Patron and
Partner is the President
- Piha Wetland Trust – Partner is a
Trustee
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Waitākere Ranges Pest Free Alliance
– Partner is the Co-Chair of this group
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Greg Presland
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- Whau Coastal Walkway Environmental Trust – Trustee
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Glen Eden BID – Member
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Titirangi Ratepayers and Residents
Association – Member
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Waitākere Ranges Protection Society - Member
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Titirangi RSA - Member
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Saffron Toms
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Titirangi Community House
– Secretary
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Huia-Cornwallis Residents and Ratepayers
Association – Committee Member
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Ken Turner
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Huia-Cornwallis Residents and Ratepayers
Association – Committee Member
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Member
appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council:
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External
organisation
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Lead
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Alternate
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Aircraft Noise Community Consultative
Group
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Mark Allen
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Saffron Toms
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Ark in the Park
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Mark Allen
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Sandra Coney
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Friends of Arataki and Waitākere
Regional Parkland Incorporated
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Michelle Clayton
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Sandra Coney
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Glen Eden Business Improvement
District (Glen Eden Business Association)
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Michelle Clayton
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Greg Presland
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Glen Eden Playhouse Theatre Trust
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Ken Turner
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Mark Allen
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Te Uru Waitakere Contemporary Gallery
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Mark Allen
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Saffron Toms and Sandra Coney
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The Rural Advisory Panel
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Ken Turner
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Saffron Toms
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
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12
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Delegated local board feedback on the
Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill
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Resolution
number WTK/2022/101
MOVED by Member S Coney, seconded by Deputy Chairperson G
Presland:
That
the Waitākere Ranges Local
Board:
a) receive
the decision made under delegation on 17 August 2022
providing feedback from the Waitākere Ranges Local Board for inclusion in Auckland
Council’s submission to the
Health Select Committee on the Smokefree
Environments and Regulated Products (Smoked Tobacco) Amendment Bill.
CARRIED
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13
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Local Government Electoral Legislation Bill
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Resolution
number WTK/2022/102
MOVED by Chairperson S Toms, seconded by Member M Allen:
That
the Waitākere Ranges Local
Board:
a) broadly supports the proposed bill.
b) support the proposed provision that makes the
decision-making process about the potential numbers of Auckland Councillors
the same as for every other Local Authority and lifts the 20 councillor
restriction on the Governing Body.
c) support
the proposed revised process for the retention or establishment of Māori
wards, noting, and supporting, the continuing provision that the numbers and
boundaries of such wards are to be set on a total population basis, and that
voters in Māori wards will continue to have a vote for Mayor, local
board members and any licensing trusts.
d) request
adding a provision that would allow those local boards that choose to do so
to establish a Māori subdivision for their board, utilising a process:
i) broadly
similar to that for Māori wards for Council, or
ii) some
other mechanism to ensure Māori representation based on full consultation
with Māori on the most appropriate mechanism.
e) support
creating a limited opportunity for minor changes to be made to board
boundaries to align with Council ward boundaries.
f) note that the Waitākere Ranges Local
Board was created to recognise the community of interest that resides in the
Waitakere Ranges Heritage Area (WRHA) as stipulated in the WRHA Act (2008).
g) support the proposal to allow more flexibility
in the lodging of candidate nominations.
h) support
the proposal to provide that tied votes for candidates would not proceed
immediately to a decision by lot but first proceed to a judicial recount to
resolve.
CARRIED
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14
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Local board feedback on the proposed
Auckland Climate Grant programme 2022/2023
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Resolution
number WTK/2022/103
MOVED by Chairperson S Toms, seconded by Member S Coney:
That
the Waitākere Ranges Local
Board:
a) provide the following feedback on the proposed
Auckland Climate Grant 2022/2023:
i)
the Board supports
the Auckland Climate Grants programme and its budget of $400,000
ii)
considers this
grants programme an essential element of Auckland’s Commitment to
climate action as it empowers local, flax-roots climate action, contributing
to a more holistic approach to climate action
iii)
submits that the
grants programme be supported by a marketing and education campaign
iv)
submits that
consideration be made to increase the budget in future years to assist our
communities to respond to climate change
v)
requests that the
grants programme include the ability of communities to apply for resources to
implement actions in a resilience plan and increase their ability to respond
to climate events.
CARRIED
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Chairperson S Toms left the meeting at
4.39pm.
Chairperson S Toms returned to the
meeting at 4.40pm.
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15
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Chair's Report - Saffron Toms
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The chair’s report was tabled.
A copy has been placed on the official minutes and is available on the
Auckland Council website as a minutes attachment.
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Resolution
number WTK/2022/104
MOVED by Chairperson S Toms, seconded by Member S Coney:
That
the Waitākere Ranges Local
Board:
a) receive
Chair Saffron Toms’ August 2022 report as tabled.
CARRIED
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Attachments
a 25 August 2022 Waitākere Ranges Local Board Item 15:
Chair's Report - Saffron Toms, chair's August 2022 report
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Note: Item 18 Auckland Council’s Quarterly Performance
Report: Waitākere Ranges
Local Board for quarter four 2021/2022 Confidential Attachment B was accorded
precedence at this time.
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Public Excluded
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Resolution
number WTK/2022/108
MOVED by Member M Clayton, seconded by Member
S Coney:
That the Waitākere Ranges Local Board:
a)
exclude the public
from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official Information
and Meetings Act 1987 for the passing of this resolution follows:
C1 Auckland Council’s Quarterly Performance Report:
Waitākere Ranges Local Board for quarter four 2021/2022
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(j)
- The withholding of the information is necessary to prevent the disclosure
or use of official information for improper gain or improper advantage.
In
particular, the report contains detailed financial information related to
the financial results of the Auckland Council group that requires release
to the New Zealand Stock Exchange..
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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CARRIED
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5.04pm The
public was excluded.
Resolutions in
relation to the confidential item (Attachment B) is recorded in the confidential
section of these minutes and are not publicly available.
5.15pm The
public was re-admitted.
restatementS
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That the
Waitākere Ranges Local Board:
a)
agree to note the confidential status of Attachment b to Item 18.
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19 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
5.15pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
