I hereby give notice that an ordinary
meeting of the Youth Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 16
August 2022
5.30pm
Tupu Youth
Library
102 Dawson Road
Ōtara, Auckland
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Te Rōpū Kaitohutohu Take Taiohi
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Youth Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co-chairperson
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Chris Balzat
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Co-chairperson
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Murali Krishna Magesan
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Members
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Alexa Forrest-Pain
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Taric Speir
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Faenza–lee Hiroti
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Amy Irvine
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Veisinia Maka
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Hannah Njo
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Liaison Councillor
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Cr Shane Henderson
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Chief Liaison Councillor
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Cr Dr Cathy Casey
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(Quorum 5 members)
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Olivia Boniface
Kaitohutohu Mana Whakahaere / Governance
Advisor
11 August 2022
Contact Telephone: 027 366 0320
Email: olivia.boniface@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse communities,
the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
- Auckland Council’s regional policies, plans and
strategies
- Regional and strategic matters including those that
Council-Controlled Organisations deal with any matter of particular
interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the
council to external organisations but do not make independent
submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2022.
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Youth Advisory
Panel
16 August 2022
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Reflections on
the Youth Advisory Panel term 7
6 Liaison
councillors' updates 11
7 Panel member
working group updates 13
8 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Youth Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 22 February 2022, as a true and
correct record.
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4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Youth Advisory
Panel
16 August 2022
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Reflections
on the Youth Advisory Panel term
File No.: CP2022/11676
Te take mō te
pūrongo
Purpose of the report
1. To
introduce the Youth Advisory Panel members who were appointed for the 2019
– 2022 term.
2. To
outline the accomplishments of the Youth Advisory Panel throughout their term.
3. To
provide an opportunity for each member to reflect on their time on the Youth
Advisory Panel.
4. To
seek input from the Youth Advisory Panel on the Youth Advisory Panel model.
This will inform recommendations to the incoming Mayor for the 2022-2025 term.
Whakarāpopototanga matua
Executive summary
5. The
Youth Advisory Panel is one of six demographic advisory panels which were
established to help the council hear the voice of Auckland’s diverse
communities.
6. There
are currently eight members of the Youth Advisory Panel who were appointed in
2020 to offer advice to Auckland Council based on their experiences living as
young people aged 14 to 24 years, to help the council improve outcomes for this
community.
7. The
current panel members are:
· Chris
Balzat (co-chairperson)
· Murali
Krishna Magesan (co-chairperson)
· Alexa
Forrest-Pain
· Amy
Irvine
· Faenza-lee
Hiroti
· Hannah
Njo
· Taric
Speir
· Veisinia
Maka
8. Panel
members identify the issues that are important to young people, provide advice
on the council’s regional strategies, policies and plans; and help the
council to effectively engage with young people.
9. The
terms of reference for the Youth Advisory Panel are published on the Auckland
Council’s website at: www.aucklandcouncil.govt.nz/advisorypanels
10. Panel members
will each have time to provide personal reflections on their experience on the
Youth Advisory Panel.
11. As part of
the end of term panel review Auckland Council staff would welcome a collective
discussion among panel members on the Youth Advisory Panel model to complement
individual views being collected through a formal review. A detailed report
including discussion questions is appended at Attachment A.
Ngā tūtohunga
Recommendation/s
That the Youth Advisory Panel:
a) tuhi ā-taipitopito / note the accomplishments of the
Youth Advisory Panel and any reflections provided by individual members.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Reflections on the Youth Advisory Panel model
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9
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Ngā kaihaina
Signatories
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Author
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Olivia Boniface - Kaitohutohu Mana Whakahaere / Governance
Advisor
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Authoriser
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Carol Hayward – Lead Officer
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Youth Advisory
Panel
16 August 2022
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Reflections on the Youth
Advisory Panel model
Purpose
1. Council
is seeking input from the Youth Advisory Panel on the Youth Advisory Panel
model. This will inform recommendations to the incoming Mayor for the
2022-2025 term.
Background
2. The Local Government (Auckland Council) Act 2009 specifies that one
of the Mayor’s roles is to ensure there is effective engagement between
the Council and the people of Auckland including those too young to vote.
3. The Act also specifies that the Mayor has the power to establish
processes and mechanisms for Auckland Council to engage with the people of
Auckland, whether generally or particularly, for example the people of a
cultural, ethnic, geographic, or other community of interest.
4. Auckland Council’s demographic advisory panels, including the
Youth Advisory Panel, are one of the key engagement mechanisms that brings
these responsibilities to life.
5. A written review survey on the 2019-2022 demographic advisory panel
term has been distributed to all panel members and is currently in field until
21 August 2022.
6. This review includes questions on the scope and purpose of panels,
what members understood before joining a panel and now, and whether involvement
met expectations. It seeks individual reflection on what should be in scope for
panels, outcomes, and operational matters. It also seeks feedback on
prioritisation of recommendations for the future from past reviews, the value
of working with other panels, and what information and training members would
like to receive more of.
7. As
part of the end of term panel review staff would welcome a collective
discussion among panel members on the Youth Advisory Panel model to complement
individual views being collected through the formal review survey.
Discussion
questions
8. As
part of the panel review process staff would welcome a
collective panel discussion on the current youth advisory panel model
including:
· The
youth advisory panel is one of the ways the council engages with young
people. The panel’s purpose is to provide advice to the Governing
Body and council staff on the following areas:
o Auckland
Council’s regional policies, plans and strategies
o Regional
and strategic matters including those Council-Controlled Organisations deal
with
o Any
matter of particular interest or concern to diverse communities.
· Is
the defined purpose of the panel too broad or too narrow or about right and
why?
· Outside
of the scope of the demographic panels in general what do you think about the
remit and purpose of the Youth Advisory panel?
· The
panel is one of the key engagement mechanisms for the Council with diverse
communities. How well do you think the panel model works to engage compared to
other existing mechanisms e.g. Community Partners or the online People’s
Panel?
· What
are your thoughts about the appropriate level of engagement with the Mayor,
elected members, and executive leadership team in terms of advice provision
from the panel?
· To
fulfil their purpose, the youth advisory panel can undertake a range of
possible activities. Which activities should be in-scope for the panel?
For example:
o Organising community
engagement events
o Managing digital engagement
channels (e.g. social media accounts)
o Increasing the
community’s understanding of Auckland Council by disseminating
information (e.g. through social media, direct to your contacts)
o Proactively bring issues of
concern or opportunities from the community to Council’s attention
o Providing advice to staff on
operational matters
· How well do you feel empowered to connect young people to
Council and vice versa? Do you feel it is relevant to do so as appointed
advisory members vs elected members?
· Any reflections on the cross-panel working groups e.g. on
Thriving Communities strategy, Elections and Climate Change.
Next
steps
9. Input
from the Youth Advisory Panel will assist in forming recommendations to the
incoming Mayor on the demographic advisory panels including the Youth Advisory
Panel and demographic advisory panel terms of reference.
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Youth Advisory
Panel
16 August 2022
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Liaison councillors' updates
File No.: CP2022/11603
Te take mō te
pūrongo
Purpose of the report
1. To
receive an update from the panel’s liaison councillors.
Whakarāpopototanga matua
Executive summary
2. The
liaison councillor to the panel, Cr Shane Henderson, and the chief liaison
councillor, Cr Cathy Casey, will provide an update on recent council business
of relevance to the Youth Advisory Panel.
Ngā tūtohunga
Recommendation/s
That the Youth Advisory Panel:
a) tuhi ā-taipitopito / note the liaison councillors’
updates.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Olivia Boniface - Kaitohutohu Mana Whakahaere / Governance
Advisor
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Authoriser
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Carol Hayward – Lead Officer
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Youth Advisory
Panel
16 August 2022
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Panel member working group updates
File No.: CP2022/11600
Te take mō te
pūrongo
Purpose of the report
1. To
receive updates from the Youth Advisory Panel members on recent activities
– this may include participation in cross-panel working group meetings, co-chair
forums or other activities of relevance to the Youth Advisory Panel.
Whakarāpopototanga matua
Executive summary
2. Youth
Advisory Panel members will provide updates on their recent work and
activities.
3. Since
the panel’s last meeting, the panel has been engaged in the following
activities
· Climate
change working group meetings
· Cross-panel
housing and homelessness hui
· Aspiring
Leaders Forum.
Ngā tūtohunga
Recommendation/s
That the Youth Advisory Panel:
a) tuhi ā-taipitopito / note the panel members’
updates.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Olivia Boniface - Kaitohutohu Mana Whakahaere / Governance
Advisor
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Authoriser
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Carol Hayward – Lead Officer
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