Minutes of Albert-Eden Local Board - Tuesday, 20 September 2022

a) acknowledge the passing of Her Majesty Queen Elizabeth II at the age of 96, noting her reign as Head of State for Aotearoa New Zealand for over 70 years, which has been both remarkable and compassionate, and notes that she will be remembered fondly around Aotearoa, the Commonwealth and the world.

CARRIED

6.2

Acknowledgement – Ascension of King Charles III

Resolution number AE/2022/154

MOVED by Deputy Chairperson K Smith, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) acknowledge the ascension as Head of State of New Zealand of His Majesty King Charles the Third and extends its best wishes to the King for his reign.

CARRIED

6.3

Acknowledgement - Installation of a signalised pedestrian crossing

Resolution number AE/2022/155

MOVED by Chairperson M Watson, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) thank Auckland Transport for the installation of a signalised pedestrian crossing outside the Morningside Train Station underpass at 649 New North Road, Morningside, noting its high use as a crossing point to access the train station and the contribution it will make to Vision Zero outcomes.

CARRIED

6.4

Acknowledgement – Auckland City Football Club Chatham Cup Victory

Resolution number AE/2022/156

MOVED by Chairperson M Watson, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) congratulate Auckland City Football Club, who are based at Freyberg Park, Sandringham, on winning the Chatham Cup on 11 September 2022 and note the cup was gifted to the then New Zealand Football Association in 1922 by the crew of HMS Chatham.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Joanne Harland - 2022 Moth Plant Competition
	A powerpoint presentation was tabled for this item. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Joanne Harland – Community Volunteer, and Eva Wadsworth and Greeshma Kasuganti – Mt Albert Grammar School Environment Group, were in attendance online via Microsoft Teams to deliver a presentation during the Deputation segment of the business meeting.
	Resolution number AE/2022/157 MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith: That the Albert-Eden Local Board: a) thank Joanne Harland – Community Volunteer, and Eva Wadsworth and Greeshma Kasuganti – Mt Albert Grammar School Environment Group, for their attendance via Microsoft Teams and Deputation presentation. b) congratulate the Mt Albert Grammar School Environment Group on its outstanding results from the 2022 Moth Plant Competition and their work in environmental restoration. CARRIED
	Attachments a 20220920 Albert-Eden Local Board, Item 8.1: Deputation - Joanne Harland - 2022 Moth Plant Competition - Powerpoint Presentation

9 Public Forum

Note: Item 9.2: Chris Casey, Pt Chevalier Social Enterprise, was heard prior to Item 9.1: Public Forum – Craig Empson, Auckland Futsul.

9.2

Public Forum - Chris Casey, Pt Chevalier Social Enterprise

Chris Casey, Pt Chevalier Social Enterprise, was in attendance to deliver a presentation during the Public Forum segment of the business meeting regarding the Carrington Residential Development open space and site issues including partial demolition of the scheduled building.

Resolution number AE/2022/158

MOVED by Member J Maskill, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) thank Chris Casey, Pt Chevalier Social Enterprise, for his attendance and Public Forum presentation regarding the Carrington Residential Development open space and site issues including partial demolition of the scheduled building.

CARRIED

Note: Item 9.2: Chris Casey, Pt Chevalier Social Enterprise, was heard prior to Item 9.1: Public Forum – Craig Empson, Auckland Futsul.

9.1

Public Forum – Craig Empson, Auckland Futsal

Craig Empson, Auckland Futsal, was in attendance to deliver a presentation during the Public Forum segment of the business meeting regarding Futsal at Nicholson Park.

Resolution number AE/2022/159

MOVED by Member R Langton, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) thank Craig Empson, Auckland Futsal, for his attendance and Public Forum presentation regarding Futsal at Nicholson Park.

CARRIED

Note: Councillor Christine Fletcher entered the meeting at 3.05pm prior to the start of Item 9.1: Public Forum – Craig Empson, Auckland Futsal.

10 Extraordinary Business

10.1

Consideration of Extraordinary Business

Pursuant to Standing Order 2.4.5, an item of extraordinary business was proposed for discussion during Item 32 of the meeting.

The extraordinary business matter was in regards to the report on Variation to 2022 - 2023 Customer and Community Services work programme - variation to project ID 20454 - Coyle Park – Develop – 3 on 3 basketball court.

The local board was asked to consider the report as an item of extraordinary business during the meeting noting that the report was authorised and intended to be included in the 20 September 2022 meeting agenda, however was unintentionally left off due to a electronic error. Furthermore, the report was considered urgent noting that the 20 September 2022 meeting is the last for the current electoral term; and staff cannot progress with the project until a decision is made; is an existing work programme project; the cost of the project may further increase between now and the next business meeting (in the new electoral term); and the project is a park with high usage over summer (i.e events), so delays in contracting the project would impact when it can be scheduled for construction and risks impacting other activities in the park.

Resolution number AE/2022/160

MOVED by Chairperson M Watson, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) agree to consider an item of extraordinary business at item 32 of the meeting agenda.

CARRIED

Note: The chairperson adjourned the meeting at 3.18pm.

The chairperson reconvened the meeting at 3.25pm.

11 Notices of Motion

Under Standing Order 2.5.1, Notices of Motion have been received from Member Christina

Robertson and Chairperson Margi Watson, for consideration under items 12 and 13

Respectively.

Notice of Motion - Member Christina Robertson - Traffic safety measures in Point Chevalier

Resolution number AE/2022/161

MOVED by Member C Robertson, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) note that rat-running through the Bird Streets is likely to increase during and following construction of the Point Chevalier to Westmere project along Meola Road and Point Chevalier Road with consequences for safety on these residential streets.

b) note that measures to mitigate this are needed ahead of significant construction starting on Meola Road and Point Chevalier Road, in order to embed behaviour change and prevent the practice of rat-running becoming further entrenched.

c) note that Point Chevalier and the Bird Streets are areas of high active mode demand, particularly among school students (with a 10-14 per cent mode share of walking or cycling to education in the latest census figures).

d) note that uptake of cycling facilities is increased by the availability of safe routes to and from the facility itself (such as through residential streets, if speed limits are slow enough for different modes to share safely).

e) note the value of an area-wide approach to neighbourhood speed management.

f) request that Auckland Transport reinstate the threshold treatments at the five entrances to the Bird Streets from Point Chevalier Road and Meola Road as part of the project, as discussed with the project team at the Community Liaison Group meetings for the cycleway held several years ago during the design phase.

g) request that Auckland Transport, in consultation with the community, investigate and implement other short and long-term strategies to increase active mode share in the area, improve safety for those riding or walking to local schools and reduce potential deaths and serious injuries.

h) request that Auckland Transport, in consultation with the community, survey existing measures in the area and undertake further work to mitigate rat-running in the Bird Streets in order to address the long-term safety impact of an increase in rat-running traffic and to pursue the strategic goals of increasing active travel and expanding access to the core cycling network.

CARRIED

Notice of Motion - Chairperson M Watson - Open space provision in the Carrington Development

Resolution number AE/2022/162

MOVED by Chairperson M Watson, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) express concern about the application of the Open Space Provision Policy and Open Space Acquisition Policy in relation to the Carrington Development.

b) note that the open space provision metrics do not account for the population requiring use of the space given that the intensive nature of development could mean up to 10,000 people will live on site.

c) note that the walkable catchments and ped sheds may be interrupted by geography, indirect routes, lack of human scale to the buildings, drainage reserves and roading networks.

d) note that the local board will be asked to make a land acquisition decision and based on current advice received they do not believe they could proceed with a decision, and wish to signal this before reaching the formal decision-making stage.

e) request staff review the application of the open space policy and provision metrics to this site and provide an updated assessment and advice - given the unique context and scale of this development within the already urbanised environment of Auckland isthmus.

f) advise Parks, Arts, Community and Events Committee of the issues related to this high-density, inner city, urban development and the issues that the application of the current open space provision policy creates when trying to achieve an urban, well-designed, low carbon, compact city.

g) request Parks, Arts, Community and Events Committee consider the Carrington Development as an ideal case study for applying new, appropriate scale, open space provision metrics for high-density, inner city, urban developments noting that the open space policy review is not due for completion until 2024.

h) note that the structure of Auckland Council committees for the 2022-2025 term is not yet available so request this Notion of Motion is also forwarded to the relevant Auckland Council committee in November 2022.

CARRIED

Note: Councillor Cathy Casey entered the meeting at 3.36pm during item 13.

Albert-Eden Local Grants and Multiboard Round One 2022/2023 grant allocations

Resolution number AE/2022/163

MOVED by Chairperson M Watson, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) approve the following grant applications received during the Albert-Eden Local Grants Round One 2022/2023:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Note
LG2301-120	Bhartiya Samaj Charitable Trust	Arts and culture	Towards the cost of hosting a Diwali celebration at the Mount Eden War Memorial Hall on 22 October 2022, including the venue hire, decorations, marketing, sound, photography, videography, subsidised transport for the seniors, performers koha, volunteer appreciation, and recognition trophies.	$6,085.60	$3,000 approved towards event expenses, excluding transport, volunteer appreciation and recognition trophy costs.
LG2301-110	The Salvation Army New Zealand - Mt Albert	Community	Towards the purchase of Lego and equipment including tables, milkshake machine, reusable cups, and straws for the "Owai Create" programme.	$3,000	$1,500 approved towards equipment purchases for the "Owai Create" programme.
LG2301-114	Roopa Aur Aap Charitable Trust	Community	Towards the cost of staff wages, office rent, website management, and social media from October 2022 to September 2023.	$8,000	$1,000 approved towards programme costs, excluding salaries.
LG2301-119	The Kindness Collective Foundation	Community	Towards the cost of running the "Kindness Collective Community Hub" in Mt Eden, including the lease of the hub, internet, energy bill, shelving for the warehouse, and the purchase of a chest freezer.	$8,000	$5,000 approved towards Hub costs at Mt Eden; and the local board directs the Senior Community Grants Advisor to work with the applicant regarding future applications to the Multiboard Grants Fund and Albert-Eden Accommodation Support Fund.
LG2301-121	Hindu Council of New Zealand Incorporated	Community	Towards the venue hire cost for the "Hindu Elders meet" fortnightly every month between 1 October 2022 to 30 June 2023.	$5,000	$3,000 approved towards venue hire costs.
LG2301-126	The Mt Albert Contract Bridge Club Incorporated	Community	Towards the purchase and installation of ventilation grills, ducting, and fun.	$7,800	$3,900
LG2301-128	The Girl Guides Association New Zealand Incorporated	Community	Towards venue hire costs.	$7,000	$3,500 approved towards venue hire costs.
LG2301-134	Mountains To Sea Conservation Trust	Community	Towards the project costs to run the "Motu Manawa Kayak Day" events and the "Te Auaunga Spotlighting event", including the kayak hire, waste-free workshop, Kairaranga, and MTSCT programme costs.	$7,932.52	$5,500 approved towards event costs.
LG2301-138	Sandringham Playgroup	Community	Towards the venue hire, poster printing, waste management, catering, art installation materials, decorations, kids' entertainment, and developmental activities for the Halloween event on 30 October 2022 at the Sandringham Community Centre.	$5,583.03	$3,000 approved towards event costs and excluding catering expenses.
LG2301-140	New Zealand Council Of Victim Support Groups Incorporated	Community	Towards the operational costs of the "Volunteer Support" programme, including the cost of including staff expenses, volunteer expenses, administration, and operational travel from 1 October 2022 to 31 March 2023.	$7,000	$5,000 approved towards events costs.
LG2301-101	Aotearoa Africa Foundation	Events	Towards the costs of venue hire, sound, catering, project development, volunteer, and facilitation cost to host "Africa Week" from 15 to 20 November 2022.	$8,000	$1,500 and the local board requests the applicant work with the Strategic Broker.
LG2301-115	Community Collective Limited	Environment	Towards the cost of planning, and delivery of the programme including workshops, social media promotion, and evaluation of the "Sustainable Living Festival" in March 2023.	$8,000	$8,000 approved towards the 2023 Eco-fest in March 2023.
LG2301-124	Friends of Oakley (Te Auaunga) Creek Incorporated	Environment	Toward the part-time Outreach Coordinator's wages(contractor fees) for the "Waterview Heritage Protection Project".	$5,760	$3,000 approved towards contractor fees for the Waterview Heritage Protection project.
LG2301-139	Aotearoa Sustainability Group	Environment	Towards the cost of delivering the "Reduce Waste to landfill" programme at schools and early childhood centres within the Albert-Eden Local Board area, including staff wages, games, interactive video making, koha, and miscellaneous costs.	$8,000	$1,000 approved towards the project costs but excluding wages and miscellaneous expenses.
LG2301-132	Mt Albert Bowling Club Incorporated	Sport and recreation	Towards the marketing costs to celebrate the 125 Years Anniversary of the Mt Albert Bowling Club.	$8,000	$2,000 approved towards event costs.
LG2301-136	The Metro Mount Albert Softball Club Incorporated	Sport and recreation	Towards the cost of "Auckland Softball" junior registration fees, purchasing softball uniform jerseys, and pants for junior softball players.	$4,000	$1,500 approved towards security costs noted in the Sport Programme.
Total				$107,161.15	$51,400

b) decline the following grant applications received during the Albert-Eden Local Grants Round One 2022/2023:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Note
LG2301-116	Harps Aotearoa Foundation	Arts and culture	Towards the purchase of a printer, presentation folders, customised notepads, flyers, product labels, printed corflute sign, twist handle paper bags, rectangle hinged boxes for guest gifts, printed lanyards, and cardholders for the "Harps Fest NZ 2023" held from 3 to 6 February 2023 at the Dilworth Senior Campus, Newmarket	$3,700	Declined noting lower priority in an oversubscribed round.
LG2301-129	Manukau Beijing Opera Society Incorporated	Arts and culture	Towards the venue hire cost for the Beijing Opera rehearsals at the Outhwaite hall.	$3,300	Declined noting insufficient benefit to the Albert-Eden Local Board area.
LG2301-143	Alanah Knibb	Arts and culture	Towards the purchase of audio-recording equipment, microphone, bus shelter exhibition(billboards), workshop materials, marketing, artist fee, and relief teacher costs for an art and storytelling exhibition by Montessori Preschoolers and residents of Eden Village retirement home.	$8,000	Declined noting low priority under the 2022/2023 Albert-Eden Local Board Grants Programme and suggest the applicant liaise with the Arts Broker regarding a future grants application.
LG2301-108	Bhartiya Samaj Charitable Trust	Community	Towards the counsellor's cost for the "Elder Support Programme".	$8,000	Declined noting ineligibility as this is the second application received in the current grant round.
LG2301-123	Afghan Funeral Services Charity in New Zealand	Community	Towards education and sports activities for the charity.	$4,000	Declined noting the applicant has received local board funding through an earlier Quick Response Grants funding round.
LG2301-133	Youthline Auckland Charitable Trust	Community	Towards the cost of training the youth worker team and counsellors from 1 October 2022 to 30 June 2023.	$7,500	Declined noting the applicant has received local board funding through an earlier Quick Response Grants funding round.
LG2301-146	Koha Apparel	Community	Towards the Mt Albert Warehouse rent and pop-up equipment cost.	$8,000	Declined noting the application’s regional delivery of scope. The local board suggests the applicant work with the Strategic Broker for future grant applications, potentially under the Accommodation Support Fund.
LG2301-131	The Helping Paws Charitable Trust	Environment	Towards cat food and kitty litter from 1 October 2022 to 30 September 2023 for the "Albert-Eden Community Desexing Programme".	$3,500	Declined noting low priority under the 2022/2023 Albert-Eden Local Board Grants Programme.
LG2301-122	Point Chevalier Croquet Club Incorporated	Sport and recreation	Towards the cost of the kitchen upgrade, interior storage, and appliances.	$8,000	Declined noting low priority under the 2022/2023 Albert-Eden Local Board Grants Programme.
LG2301-144	Asian Sport & Culture Association Incorporated	Sport and recreation	Towards the purchase of whistles(hiking), badminton rackets and shuttles, guest speakers, facilitators, and coaching costs for a series of workshops, and physical activities.	$4,035	Declined noting limited wider community benefit. The local board requests the Strategic Broker to work with the applicant regarding a future grant application.
LG2301-135	Maungawhau School	Community	Towards the promotional cost of the "Maungawhau School Spring Fair" on 5 November 2022.	$8,000	Declined noting low priority under the 2022/2023 Albert-Eden Local Board Grants Programme.
Total				$66,035

c) approve the following grant applications received during the Multiboard Round One 2022/2023:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Notes
MB2223-111	The Re-Creators Charitable Trust	Community	Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland from October 2022 to May 2023.	$5,415	$3,000 approved toward programme costs and excluding salaries.
MB2223-123	Charlotte Museum Trust	Community	Towards project lead researcher and project collection technician’s wages to capture the history of “LGBTIQ+ Community Places & Spaces” in New Lynn from October 2022 to May 2023.	$8,000	$1,000 approved towards project costs.
MB2223-133	Guardians of our Children Charitable Trust	Community	Towards costs to run the “Make Them Proud - Parental Disputes” workshops at various venues across Auckland from October 2022 to October 2023.	$4,000	$1,000 approved towards programme costs and excluding venue hire and catering.
Total				$17,415	$5,000

d) decline the following grant applications received during the Multiboard Round One 2022/2023:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Notes
MB2223-115	African Film Festival New Zealand Trust	Arts and culture	Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket from September 2022 to December 2022.	$2,700	Declined noting the application is ineligible (below the minimum application threshold).
MB2223-120	Shager Ethiopian Entertainment NZ Incorporated	Arts and culture	Towards weekly workshop hiring for dance practices, decorations, volunteer costs, and venue hire of Mt Roskill War Memorial Hall from January 2023 to June 2023.	$1,250	Declined noting the application is ineligible (below the minimum application threshold).
MB2223-101	Visionwest Community Trust	Community	Towards equipment hire and portaloos for the “Christmas From the Heart” event in December 2022	$4,000	Declined noting activity takes place outside the local board area.
MB2223-122	Body Positive Incorporated	Community	Towards costs to run the Body Positive Men's Wellness Retreat in Vaughan Park Anglican Retreat Centre in March 2023.	$4,800	Declined noting activity takes place outside the local board area.
MB2223-130	Pregnancy Help Incorporated Auckland	Community	Towards operational costs to run the Pregnancy Help programme in Central Auckland from October 2022 to September 2023.	$5,000	Declined noting activity takes place outside the local board area and low priority items requested.
MB2223-137	CNSST Foundation	Community	Towards coordination and implementation costs of delivering five social work counseling cases, five social media publishing, three community workshops, and 10 community cultural days at the CNSST Head Office and Jubilee Building from November 2022 to June 2023.	$5,000	Declined noting activity takes place outside the local board area.
MB2223-114	Auckland Events Company T/A Food Truck Collective	Events	Towards live music, face painting, and waste collection for the “Food Truck Collective - Street Food Summer Series” all over Auckland from October 2022 to May 2023.	$4,965	Declined noting low priority under the 2022/2023 Albert-Eden Local Board Grants Programme.
Total				$27,715

CARRIED

Albert-Eden Local Board Annual Report 2021/2022

Hao Chen – Lead Financial Advisor, was in attendance via Microsoft Teams to speak to the report.

Resolution number AE/2022/164

MOVED by Member R Langton, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) adopt the draft 2021/2022 Albert-Eden Local Board Annual Report as set out in Attachment A of the agenda report.

b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

c) thank Hao Chen – Lead Financial Advisor, for his attendance, via Microsoft Teams, to speak to the report.

CARRIED

Council-controlled Organisations Quarterly Update: Quarter Four, 2021/2022

Resolution number AE/2022/165

MOVED by Member L Corrick, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) receive the Council-controlled Organisations Quarterly Update for Quarter Four 2021/2022.

b) receive updates to the Joint Council-controlled Organisations (CCO) Engagement Plan 2022-2023.

CARRIED

Adoption of the ‘Chamberlain Park Ecological Enhancement Plan 2022-2032’ for the Albert-Eden Local Board

Hana Perry – Relationship Advisor, was in attendance via Microsoft Teams to speak to the report.

Resolution number AE/2022/166

MOVED by Member L Corrick, seconded by Chairperson M Watson:

That the Albert-Eden Local Board:

a) adopt the ‘Chamberlain Park Ecological Enhancement Plan 2022-2032’.

b) delegate to the Chair the ability to approve minor amendments to the ‘Chamberlain Park Ecological Enhancement Plan 2022-2032’.

c) request staff include the allocation of funding in the draft 2023/2024 work programme to deliver the Chamberlain Park Ecological Enhancement Plan 2022-2032.

d) thank Hana Perry - Relationship Advisor, for her attendance, via Microsoft Teams, to speak to the report.

CARRIED

Albert-Eden Local Climate Action Plan

Greer Rasmussen – Low Carbon Specialist, Lena Trnski – Environmental Services Graduate, and Hana Perry – Relationship Advisor, were in attendance via Microsoft Teams to speak to the report.

Resolution number AE/2022/167

MOVED by Member C Robertson, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) adopt the ‘Albert-Eden Local Climate Action Plan’ as per Attachment A.

b) work with mana whenua to identify more opportunities to partner with them on climate/te taiao projects in the board area.

c) note that an allocation of $40,000 of the Albert-Eden Local Board’s 2022/2023 Locally-driven Initiatives budget has been approved to support the establishment of a Albert-Eden Climate Action Activator through the board’s approval of its 2022/2023 environment work programme at the June 2022 business meeting.

d) delegate to the Albert-Eden Local Board Chair the ability to approve minor amendments of the action plan document ahead of publication.

e) thank Greer Rasmussen – Low Carbon Specialist, for her work with the local community on the creation of Albert-Eden Local Climate Action Plan, and thank her, Lena Trnski – Environmental Services Graduate, and Hana Perry – Relationship Advisor, for their attendance, via Microsoft Teams, to speak to the report.

CARRIED

Expressions of interest applications and the granting of two new community leases at Nicholson Park, 25 Poronui Street, Mt Eden

Jo Heaven – Senior Community Lease Advisor, was in attendance via Microsoft Teams to speak to the report.

Resolution number AE/2022/168

MOVED by Member R Langton, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) delegate to the local board chairperson to appoint a hearings panel, if required to consider any objections received following public notification of council’s intention to grant two new leases to Handweavers and Spinners Guild Incorporated and Auckland Futsal Federation Trust for land and buildings at Nicholson Park, 25 Poronui Street, Mt Eden and delegate the panel to make a decision.

b) note that iwi engagement is to be undertaken and any concerns will be worked through with the local board.

c) grant a community lease, under Section 73 (3) of the Reserves Act 1977 to the Handweaver and Spinners Guild Association for an area comprising approximately 200m² located at 25 Poronui Street, Mt Eden on the land legally described as Lot 49 Section 6 Suburbs of Auckland (as per Attachment A – Site Plan) subject to the following terms and conditions:

i) term – three (3) years, commencing 1 November 2022 with one right of renewal for a further three (3) years, and final expiry on 31 October 2028.

ii) rent – $1.00 plus Goods and Services Tax (GST) per annum if requested.

iii) maintenance fee - $500.00 plus GST per annum.

iv) include an additional obligation in the lease agreement that the lease holder takes actions to reduce the greenhouse gas emissions related to their operations to reduce climate impact and include this in the Community Outcomes.

v) request that a Community Outcomes Plan be prepared for approval by the local board and that this be attached as a schedule to the lease.

vi) A signed Memorandum of Understanding on the shared maintenance and operational responsibilities of Handweavers and Spinners Guild Association and Auckland Futsal Federation Trust to be provided to council.

vii) note all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

d) grant a community lease, under Section 54 (2) of the Reserves Act 1977 to the Auckland Futsal Federation Trust for an area comprising approximately 1200m² located at 25 Poronui Street, Mt Eden on the land legally described as Lot 49 Section 6 Suburbs of Auckland (as per Attachment A – Site Plan) subject to the following terms and conditions:

i) term – three (3) years, commencing 1 November 2022 with one right of renewal for a further three (3) years, and final expiry on 31 October 2028.

ii) rent – $1.00 plus Goods and Services Tax (GST) per annum if requested.

iii) request council staff work with Auckland Futsal Federation Trust and Handweavers and Spinners Guild Association to manage the safety and activity risks related to the close proximity of the futsal activity and building activity.

iv) include an additional obligation in the lease agreement that the lease holder takes action to reduce the greenhouse gas emissions related to their operations to reduce climate impact and include this in the Community Outcomes.

v) request a Community Outcomes Plan be prepared for approval by the local board and that this be attached as a schedule to the lease.

vii) note all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

e) thank Jo Heaven – Senior Community Lease Advisor, for her attendance, via Microsoft Teams, to speak to the report.

CARRIED

20	Proposed new community ground lease to Mount Albert Ramblers Softball Club Incorporated at Warren Freer Park, 15 Watson Avenue, Sandringham
	Jo Heaven – Senior Community Lease Advisor, was in attendance, via Microsoft Teams, to speak to the report.
	An information document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2022/169 MOVED by Chairperson M Watson, seconded by Member C Robertson: That the Albert-Eden Local Board: a) delegate to the local board chairperson to appoint a hearings panel, if required, to consider any objections received following the public notification of council’s intention to grant a new community ground lease to the Mount Albert Ramblers Softball Club Incorporated for land at Warren Freer Park located at 15 Watson Avenue, Sandringham and delegate the panel to make a decision. b) grant, under Section 4 of the Local Government Act 2002, a new community ground lease to the Mount Albert Ramblers Softball Club Incorporated for an area comprising approximately 449m² located at Warren Freer Park, 15 Watson Avenue, Sandringham on the land legally described as Lot 6 DP 46669 (as per Attachment A – site plan), subject to the following terms and conditions: i) term – five (5) years, commencing on 20 September 2022, with one five (5) year right of renewal and reaching final expiry on 20 September 2032. ii) rent – $1.00 plus Goods and Services Tax (GST) per annum if demanded. iii) include an additional obligation in the lease agreement that the lease holder takes action to reduce the greenhouse gas emissions related to their operations to reduce climate impact and include this in the Community Outcomes. iv) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (tabled document). c) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Local Government Act 2002. d) note that iwi engagement for Auckland Council’s intention to grant a new community ground lease to Mount Albert Ramblers Softball Club Incorporated located at Warren Freer Park, 15 Watson Avenue, Sandringham has been undertaken and no concerns were raised. e) thank Jo Heaven – Senior Community Lease Advisor, for her attendance, via Microsoft Teams, to speak to the report. CARRIED
	Attachments a 20220920 Albert-Eden Local Board, Item 20: Proposed new community ground lease to Mount Albert Ramblers Softball Club Incorporated at Warren Freer Park, 15 Watson Avenue, Sandringham - Community Outcomes Plan

Land classification and new community ground lease to Central United Football Club at Freyberg Field, 47A Kiwitea Street, Sandringham

Jo Heaven – Senior Community Lease Advisor, was in attendance via Microsoft Teams, to speak to the report.

Resolution number AE/2022/170

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) resolve pursuant to Section 16 (2A) of the Reserve Act 1977, to classify Lot 247 and 248 Titirangi Parish and Lot 4 DP 130586 as a recreation reserve (Attachment A).

b) grant a new community ground lease to the Central United Football Club for an area comprising approximately 850m² located at 47A Kiwitea Street, Sandringham (Attachment B) subject to the following terms and conditions:

i) term – five (5) years, commencing 20 September 2022, with one five (5) year right of renewal, reaching final expiry on 20 September 2032.

ii) rent – $1.00 plus Goods and Services Tax (GST) per annum if demanded.

iii) include an additional obligation in the lease agreement that the lease holders takes action to reduce the greenhouse gas emissions related to their operations to reduce climate impact and include this in the Community Outcomes.

iv) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (Attachment C).

c) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

d) thank Jo Heaven – Senior Community Lease Advisor, for her attendance via Microsoft Teams, to speak to the report.

CARRIED

Note: Louise Mason – General Manager, Local Board Services Department, entered the meeting at 4.12pm during Item 21.

Local board views on private plan change 75 for 3A, 81A and 119A Carrington Road, Mt Albert (Mason Clinic)

Fiona Sprott – Team Leader Planning South/Central, and Elisabeth Laird – Policy Advisor, were in attendance to speak to the report.

Resolution number AE/2022/171

MOVED by Chairperson M Watson, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) provide the following local board views on private plan change 75 by Waitematā District Health Board for 3A, 81A and 119A Carrington Road, Mt Albert:

i) support the services provided by the Mason Clinic and its staged redevelopment.

ii) support the proposal to rezone the northern and southern site of Sub-Precinct A to Special Purpose – Healthcare Facility and Hospital.

iii) support standards be included to manage the boundary and interface between the activities occurring in Sub-Precinct A and the rest of the Wairaka Precinct, for both construction and expansion of the Mason Clinic and its ongoing operations.

iv) do not support the deletion of ‘Key open space (private)’ and ‘Shared path’ from the Precinct provisions without providing for them elsewhere in the either Sub-Precinct A or the wider Wairaka Precinct however note the difficulties associated with the latter given it is not owned by the applicant.

v) request provision is made for connections between open space within the precinct and Te Auaunga/Oakley Creek, and for safe walking and cycling routes to the Mason Clinic site.

vi) request that resource consents are publicly or limited notified to allow for the opportunity of public input, given the nature of the activities on the site and the long-term time scale of the construction and expansion of the existing facility as well as the imminent significant residential development on the adjacent site known as the Carrington Development.

vii) highlight the importance the current provision of open space in the Sub-Precinct A site plays in providing for natural soakage and runoff and the negative impact the increase in impervious surfaces may have on groundwater and the adjacent Ta Auaunga -Oakley Creek.

b) appoint the Chair and Deputy Chair to speak to the local board views at a hearing on private plan change 75.

c) thank Fiona Sprott – Team Leader Planning South/Central, and Elisabeth Laird – Policy Advisor, for their attendance to speak to the report.

CARRIED

Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori

Tamarisk Sutherland – Auckland Transport Elected Member Relationship Manager, and Remco de Blaaij - Senior Cycling Engagement Specialist, were in attendance, via Microsoft Teams, to speak to the report.

Resolution number AE/2022/172

MOVED by Chairperson M Watson, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) provide its formal views on the Community Bike Hubs project:

i) support policy and actions that support mode shift to cycling.

ii) support the Building Better Bike Hubs programme and Auckland Transport establishing and supporting a network of bike hubs.

iii) support Auckland Transport funding a bike hub in the Albert-Eden Local Board rohe.

iv) note the importance of this project in relation to the Outcome 6 of the Albert-Eden Local Board Plan: Safe, easy and sustainable options for moving around as well as the Outcome 1: Resilient, connected and empowered communities who value diversity.

v) note Auckland Transport is planning to deliver a bike hub in the rohe in August 2023.

vi) note that Epsom is proposed as a potential location given its strategic ‘gap filling’ in the central isthmus.

vii) request Auckland Transport financially support Tumeke Cycle Space which is currently located in Gribblehirst Park.

viii) request Auckland Transport provide support to Tumeke Cycle Space to expand their operations if they are interested.

ix) request a hub and spoke model of large bike hubs and smaller part-time hubs (spokes) be implemented in Albert-Eden to increase the spread of cycling infrastructure prioritising the large hubs in the first instance.

x) request a bike hub be considered in the Waterview/Point Chevalier/Carrington area noting that there is also a gap in coverage there and the location would meet the following criteria for the Building Better Bikes Hubs programme being:

A) Existing community and stakeholder support / demand.

B) Property and site availability.

C) Strategic alignment to cycling infrastructure and other projects.

xi) support the establishment of a bike hub in Epsom and suggest refinement on options include: Windmill Green, the Mt Eden Bowling Club next to the Mt Eden Community Gardens which is currently leased but could be diversified, the council open spaces on the corner of Mt Eden Road and Disraeli Street, between Greenlane West and Merivale Avenue, between Green Lane West and Wilding Avenue and the Kiwirail land by the Greenlane Train Station.

xii) request Auckland Transport engage with community groups such as: sports and schools around the area, as well as Bike Auckland, EcoNeighbourhoods and other volunteer groups around the rohe.

xiii) request Auckland Transport staff engage with Auckland Council staff (Community Facilities, Connected Communities, Infrastructure and Environmental Services), given that the project may impact other projects in the area.

b) suggest that Auckland Transport engage with the following groups and organisations on Community Bike Hubs when locations are further refined; Bike Auckland, local cycling groups, local schools, local sports groups, local business associations and Business Improvement Districts (BIDs), the Albert-Eden Climate Activator, Albert-Eden Youth Board and local eco-neighbourhoods.

c) note that the preferred level of engagement on the Community Bike Hubs project is for Auckland Transport to ‘consult’ with the local board.

d) thank Tamarisk Sutherland – Auckland Transport Elected Member Relationship Manager, and Remco de Blaaij - Senior Cycling Engagement Specialist, for their attendance, via Microsoft Teams, to speak to the report.

CARRIED

Local Board input on the National Policy Statement for Freshwater Management

Resolution number AE/2022/173

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) provide feedback on the National Policy Statement - Freshwater Management 2020:

i) The National Policy Statement for Freshwater Management is part of the Essential Freshwater Package Reform.

ii) that freshwater must be managed in a way that ‘gives effect’ to Te Mana o te Wai and the hierarchy means; prioritising the health and well-being of water first, the second priority is the health needs of people (such as drinking water) and the third is the ability of people and communities to provide for their social, economic and cultural well-being.

iii) that we prioritise its natural environment, its connection for communities and have wetlands, urban streams, a marine reserve and Waitematā Harbour within its rohe.

iv) wish to see environmental outcomes that improve water quality in our urban streams and value the opportunity to remove barriers to fish passage, piped freshwater and concrete bases on streams.

v) that 20 of the 127 submissions on Auckland Council’s consultation on implementing the National Policy Statement for Freshwater Management 2020 (Te Mana o te Wai) were from the Albert-Eden Local Board area and that Te Auaunga was referred to 13 times by submitters.

vi) that submitters commented they are not able to use Te Auaunga and Walmer Reserve in the way they would like.

vii) the values most commonly raised in relation to how submitters’ use, and would like to use, those freshwater bodies related to: Ecosystem health – including water quality and habitat (both generally and for threatened species) in particular natural form and character, drinking water supply and human contact (that is, for recreational purposes such as swimming, boating or fishing).

viii) that both our urban streams have consistently poor water quality and swimming not advised on Safeswim.

Supports

ix) the outcomes sought through the National Policy Statement – Freshwater Management.

x) the three key aims being: stopping further degradation, start making immediate improvements to improve water quality within 5 years and improving degraded water bodies to bring the water and ecosystems back to a healthy state within a generation.

xi) place-based responses to improve water quality in Albert-Eden Local Board and request that actions are prioritized for urban waterways Te Auaunga, which discharges to the sensitive Motu Manawa Marine Reserve, and Waititiko given their extremely poor water quality.

xii) the ongoing partnership with mana whenua on National Policy Statement for Freshwater Management and Water Strategy.

xiii) further engagement with local boards in 2023 on outcomes and actions.

Request

xiv) that urban development outcomes should not override the outcomes sought in the National Policy Statement for Freshwater Management.

CARRIED

25	Amendment to the Tūpuna Maunga Authority Integrated Management Plan
	MOVED by Chairperson M Watson, seconded by Member C Robertson: That the Albert-Eden Local Board: a) provide the following feedback on the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan: i) note that the Tūpuna Maunga Authority has proposed an amendment to the Tūpuna Maunga Integrated Management plan for Ōwairaka / Te Ahi Kā a Rakataura / Mt Albert. ii) note the Ngā Mana Whenua o Tāmaki Makaurau govern the maunga and motu as set out in the Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014. iii) acknowledge the values outlined in the plan and support the Tūpuna Maunga Authority working on the basis of the best evidence as to effective ecosystem restoration and carbon sequestration. iv) support the public consultation being undertaken on the amended Integrated Management Plan noting the wide range of community views to consider and request a copy of the Hearings Report.
	An amendment by substitution was moved by Member R Langton, seconded by Member K Smith a) provide the following feedback on the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan: iii) request Tūpuna Maunga Authority consider delivering their long-term goals by succession planting over a 30-year period, delaying any felling of mature trees until young native trees are established. We note that we are in a climate emergency and mature trees are not only important to our absorbing greenhouse gases but also are an important habitat for all animals, including indigenous. Voting was made via voice and show of hands and was declared LOST by 2 votes to 5. Note: Member R Langton and Deputy Chairperson K Smith requested that their assenting votes be recorded.
	The chairperson put the substantive motion.
	Resolution number AE/2022/174 MOVED by Chairperson M Watson, seconded by Member C Robertson: That the Albert-Eden Local Board: a) provide the following feedback on the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan: i) note that the Tūpuna Maunga Authority has proposed an amendment to the Tūpuna Maunga Integrated Management plan for Ōwairaka / Te Ahi Kā a Rakataura / Mt Albert. ii) note the Ngā Mana Whenua o Tāmaki Makaurau govern the maunga and motu as set out in the Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014. iii) acknowledge the values outlined in the plan and support the Tūpuna Maunga Authority working on the basis of the best evidence as to effective ecosystem restoration and carbon sequestration. iv) support the public consultation being undertaken on the amended Integrated Management Plan noting the wide range of community views to consider and request a copy of the Hearings Report. CARRIED
	Note: Member R Langton requested that her dissenting vote be recorded.

2022 local government elections - meetings and decision-making until new local board members make their declarations

Resolution number AE/2022/175

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting on 20 September 2022 and the end of term (15 October 2022).

b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c) note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d) request that the Chief Executive exercise significant restraint when making decisions during the interregnum and to consider referring significant decisions to the first substantive meeting of the incoming local board.

e) request that the local board is informed of all decisions made during the interregnum period at its first substantive meeting.

CARRIED

Albert-Eden-Puketāpapa Ward Councillors' Updates

Resolution number AE/2022/176

MOVED by Member R Langton, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive Albert-Eden-Puketāpapa Ward Councillors Christine Fletcher and Cathy Casey’s verbal updates.

CARRIED

Note: Item 32.1: Variation to 2022 - 2023 Customer and Community Services work programme - variation to project ID 20454 - Coyle Park – Develop – 3 on 3 basketball court, was taken prior to Item 28: Chairperson's Report.

32.1

Variation to 2022 - 2023 Customer and Community Services work programme - variation to project ID 20454 - Coyle Park – Develop – 3 on 3 basketball court

Jody Morley – Area Operations Manager, was in attendance, via Microsoft Teams, to speak to the report.

An information document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Resolution number AE/2022/177

MOVED by Member G Easte, seconded by Chairperson M Watson:

That the Albert-Eden Local Board:

a) approve the variation to its adopted 2023-2025 Customer and Community Services work programme resolution number AE/2022/103 as follows:

Table 1: Proposed allocation of additional budget

Project	Additional funding allocation to Financial Year 2023	Source of funding	Project scope
ID 20454 Coyle Park – Develop – 3 on 3 basketball court	$165,000 additional Locally Driven Initiative (LDI)	Unallocated Locally Driven Initiative capital expenditure in financial year 2025	Revised design of reduced basketball court size, reduced seating, reduced court surrounds, reduced painting and an asphalt surface.

b) thank Jody Morley – Area Operations Manager, for her attendance, via Microsoft Teams, to speak to the report.

CARRIED

Attachments

a 20220920 Albert-Eden Local Board, Item 32.1: Variation to 2022 - 2023 Customer and Community Services work programme - variation to project ID 20454 - Coyle Park – Develop – 3 on 3 basketball court - Report Document

Chairperson's Report

Resolution number AE/2022/178

MOVED by Member L Corrick, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive Chairperson Margi Watson’s September 2022 report.

CARRIED

Board Members' Reports

Resolution number AE/2022/179

MOVED by Chairperson M Watson, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) receive Member Christina Robertson’s Board Report for September 2022.

b) receive Deputy Chairperson Kendyl Smith and Members Lee Corrick, Graeme Easte, Julia Maskill’s verbal Board Reports for September 2022.

CARRIED

Albert-Eden Local Board Workshop Records

Resolution number AE/2022/180

MOVED by Chairperson M Watson, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Records for the workshops held on the 23 and 30 August 2022 and 6 and 13 September 2022.

CARRIED

Note: The chairperson adjourned the meeting at 5.34pm. The chairperson reconvened the meeting at 5.43pm.

Valedictory reflections: end of term address

Louise Mason – General Manager, Local Board Services, was in attendance to speak to the item.

Resolution number AE/2022/181

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive valedictory reflections from Members Rachel Langton, Lee Corrick and Graeme Easte.

b) thank Louise Mason – General Manager, Local Board Services, for her attendance and speech.

c) thank Members Rachel Langton, Lee Corrick and Graeme Easte, for their contribution and service to the Albert-Eden Local Board, Auckland Council and the community.

CARRIED

Note: Councillor Christine Fletcher exited the meeting at 6.44pm during Item 31.

32 Consideration of Extraordinary Items

The chairperson closed the meeting with a Karakia Whakamutunga (Māori closing prayer).

6.56pm. The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

In accordance with Clause 8.1.4 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Albert-Eden Local Board, held on 20 September 2022 prior to the next Auckland Council election.

DATE:.........................................................................

CHAIRPERSON:.......................................................

CHIEF EXECUTIVE AND/OR NOMINEE:

...................................................................................

Chairperson	Margi Watson
Deputy Chairperson	Kendyl Smith
Members	Lee Corrick
	Graeme Easte
	Rachel Langton	In attendance via Microsoft Teams.
	Julia Maskill	In attendance via Microsoft Teams.
	Christina Robertson

General Manager, Local Board Services	Louise Mason	Entered the meeting at 4.12pm.