Kōmiti Aromātai Whakahaere Kaupapa Kei Raro I

Te Maru O te Kaunihera / Council Controlled

Organisation Oversight Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisation Oversight Committee held remotely on Tuesday, 6 September 2022 at 10.01am. A recording of the meeting will be available on the Auckland Council website:  https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Deputy Mayor Cr Bill Cashmore

 

Deputy Chairperson

Cr Angela Dalton

 

Members

Cr Josephine Bartley

From 10.04am, Item 2

 

Cr Dr Cathy Casey

Until 11.46am, Item C1

 

Cr Pippa Coom

 

 

Cr Chris Darby

 

 

Cr Christine Fletcher, QSO

 

 

Mayor Hon Phil Goff, CNZM, JP

 

 

IMSB Member Hon Tau Henare

Until 11.24am, Item 14

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

Cr Daniel Newman, JP

 

 

Cr Desley Simpson, JP

From 10.04am, Item 2

 

Cr Sharon Stewart, QSM

From 10.22am, Item 8

 

IMSB Chair David Taipari

 

 

Cr John Watson

 

 

Cr Wayne Walker

From 11.55am

Until 12.07pm, Item C1

 

Cr Paul Young

 

 

ABSENT

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Linda Cooper, JP

 

 

Cr Alf Filipaina, MNZM

 

 

Cr Tracy Mulholland

 

 

Cr Greg Sayers

 

 

Note:   All members of the committee and those presenting attended via electronic link.

 


Council Controlled Organisation Oversight Committee

06 September 2022

 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Member

Member

Deputy Mayor BC Cashmore

ü

Cr S Henderson

ü

Cr A Dalton

ü

Cr R Hills

ü

Cr J Bartley

 

Cr T Mulholland

 

Cr C Casey

ü

Cr D Newman

ü

Cr E Collins

 

Cr G Sayers

 

Cr P Coom

ü

Cr D Simpson

 

Cr L Cooper

 

Cr S Stewart

 

Cr C Darby

ü

IMSB Chair D Taipari

ü

Cr A Filipaina

 

Cr W Walker

 

Cr C Fletcher

ü

Cr J Watson

ü

Mayor P Goff

ü

Cr P Young

ü

IMSB Member T Henare

ü

 

 

 

 

 

1          Apologies

 

Resolution number CCO/2022/26

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)         accept the apologies from the following members:

Absence

Cr J Bartley
Cr E Collins – on council business
Cr L Cooper – on council business

Lateness

Cr S Stewart

CARRIED

Note:   Cr J Bartley subsequently joined the meeting at 10.04am.

 

 


 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

 

Cr J Bartley joined the meeting at 10.04 am.

Cr D Simpson joined the meeting at 10.04 am.

 

 

 

3          Confirmation of Minutes

 

Resolution number CCO/2022/27

MOVED by Cr P Young, seconded by Cr J Bartley:  

That the Council Controlled Organisation Oversight Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 26 April 2022 and the extraordinary minutes of its meeting, held on Friday, 10 June 2022, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 


 

 

8

Update on the Auckland Council whānau logo guidelines

 

A presentation was provided.  A copy is attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr S Stewart joined the meeting at 10.22 am.

 

Resolution number CCO/2022/28

MOVED by Cr C Casey, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the annual update on the implementation of the Auckland Council whānau logo guidelines across the council-controlled organisation

b)      note that the next update on the Auckland Council whānau logo guidelines will be provided to the Council Controlled Organisation Oversight Committee (or equivalent following the election) in August 2023.

CARRIED

 

Attachments

a     6 September 2022, CCO Oversight Committee, Item 8 - Update on the Auckland Council whānau logo guidelines, presentation

 

 

 

9

Council Controlled Organisations - Approval of statements of intent for 2022-2025

 

Resolution number CCO/2022/29

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Council Controlled Organisation Oversight Committee:

a)      approve the 2022-2025 statements of intent for Auckland Transport, Eke Panuku, Tātaki Auckland Unlimited and Watercare

b)      approve the 2022-2025 statements of intent for Community Education Trust Auckland, Contemporary Art Foundation and Manukau Beautification Charitable Trust

c)      agree that the Chair of the Council Controlled Organisation Oversight Committee will send a letter to Watercare outlining the council’s expectation of Watercare being part of the council group’s executive process for managing the three waters transition to ensure the group has a cohesive approach and is operating within the legislative and council policy mandate

d)      agree that the Chair of the Council Controlled Organisation Oversight Committee will send a letter to Auckland Transport thanking it for its endorsement of the Transport Emission Reduction Pathway and inviting it to report to the Environment and Climate Change Committee (or its equivalent) on how the Transport Emission Reduction Pathway is being embedded into Auckland Transport’s future work programme and organisational processes.

CARRIED

 

 


 

 

10

Auckland Council Comments on Ports of Auckland Limited's Draft Statement of Corporate Intent

 

Resolution number CCO/2022/30

MOVED by Cr P Young, seconded by Cr C Darby:  

That the Council Controlled Organisation Oversight Committee:

a)      approve the shareholder comments on the draft Statement of Corporate Intent 2022–2025 for Ports of Auckland Limited as set out in this report

b)      delegate authority to the Mayor and Deputy Mayor to:

i)       finalise a letter to Ports of Auckland Limited setting out the shareholder comments on the draft Statement of Corporate Intent 2022–2025 in line with the direction set by the committee

ii)      approve any minor amendments to the shareholder comments, if required.

CARRIED

 

 

 

 

11

Liaison councillors' updates

 

Resolution number CCO/2022/31

MOVED by Deputy Mayor BC Cashmore, seconded by Cr J Watson:  

That the Council Controlled Organisation Oversight Committee:

a)      whiwhi / receive the updates from liaison councillors to the Council Controlled Organisations.

CARRIED

 

 

 

12

Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings (including the forward work programme) - 6 September 2022

 

Resolution number CCO/2022/32

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      whiwhi / receive the Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings – 6 September 2022.

CARRIED

 

 

 

13        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

14        Procedural motion to exclude the public

Resolution number CCO/2022/33

MOVED by Deputy Mayor BC Cashmore, seconded by Mayor P Goff:  

That the Council Controlled Organisation Oversight Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Review of Strategic Options

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that could prejudice Auckland Council and Ports of Auckland Limited's commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

11.24 am         The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.30 pm         The public was re-admitted.

 

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Review of Strategic Options

 

Resolution number CCO/2022/34

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

d)      agree that there be no restatement of the confidential report, attachments or resolutions, until the reasons for confidentiality no longer exist.

 

 

 

 

12.30 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisation Oversight Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................