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Council
Controlled Organisation Oversight Committee
06 September
2022
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Note: a roll-call was conducted that ascertained the
following members were in attendance at the commencement of the meeting:
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Member
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Member
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Deputy Mayor BC Cashmore
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ü
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Cr S Henderson
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ü
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Cr A Dalton
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ü
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Cr R Hills
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ü
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Cr J Bartley
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Cr T Mulholland
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Cr C Casey
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ü
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Cr D Newman
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ü
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Cr E Collins
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Cr G Sayers
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Cr P Coom
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ü
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Cr D Simpson
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Cr L Cooper
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Cr S Stewart
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Cr C Darby
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ü
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IMSB Chair D Taipari
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ü
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Cr A Filipaina
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Cr W Walker
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Cr C Fletcher
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Cr J Watson
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ü
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Mayor P Goff
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Cr P Young
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ü
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IMSB Member T Henare
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ü
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1 Apologies
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Resolution
number CCO/2022/26
MOVED by Deputy
Mayor BC Cashmore, seconded by Cr A Dalton:
That the Council Controlled Organisation
Oversight Committee:
a)
accept the apologies
from the following members:
Absence
Cr J Bartley
Cr E Collins – on council business
Cr L Cooper – on council business
Lateness
Cr S Stewart
CARRIED
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Note: Cr J Bartley subsequently
joined the meeting at 10.04am.
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2 Declaration
of Interest
There were no
declarations of interest.
Cr J Bartley joined the meeting at 10.04
am.
Cr D Simpson joined the meeting at 10.04
am.
3 Confirmation
of Minutes
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Resolution
number CCO/2022/27
MOVED by Cr P
Young, seconded by Cr J Bartley:
That the Council Controlled Organisation
Oversight Committee:
a)
confirm the
ordinary minutes of its meeting, held on Tuesday, 26 April 2022 and the extraordinary minutes of
its meeting, held on Friday, 10 June 2022, including the confidential
section, as a true and correct record.
CARRIED
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4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Update on the Auckland Council whānau
logo guidelines
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A
presentation was provided. A copy is attached to the official minutes
and is available on the Auckland Council website as a minutes attachment.
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Cr S
Stewart joined the meeting at 10.22 am.
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Resolution
number CCO/2022/28
MOVED by Cr C Casey, seconded by Cr A Dalton:
That the Council Controlled Organisation
Oversight Committee:
a) receive
the annual update on the implementation of the Auckland Council whānau
logo guidelines across the council-controlled organisation
b) note
that the next update on the Auckland Council whānau logo
guidelines will be provided to the Council Controlled Organisation Oversight
Committee (or equivalent following the election) in August 2023.
CARRIED
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Attachments
a 6 September 2022, CCO Oversight Committee,
Item 8 - Update on the Auckland Council whānau logo guidelines,
presentation
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9
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Council Controlled Organisations - Approval
of statements of intent for 2022-2025
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Resolution
number CCO/2022/29
MOVED by Mayor P Goff, seconded by Deputy Mayor BC
Cashmore:
That
the Council Controlled Organisation
Oversight Committee:
a) approve
the 2022-2025 statements of intent for Auckland Transport, Eke Panuku, Tātaki
Auckland Unlimited and Watercare
b) approve
the 2022-2025 statements of intent for Community Education Trust Auckland,
Contemporary Art Foundation and Manukau Beautification Charitable Trust
c) agree that the Chair of the Council Controlled Organisation
Oversight Committee will send a letter to Watercare outlining the
council’s expectation of Watercare being part of the council
group’s executive process for managing the three waters transition to
ensure the group has a cohesive approach and is operating within the
legislative and council policy mandate
d) agree that the Chair of the Council Controlled Organisation
Oversight Committee will send a letter to Auckland Transport thanking it for
its endorsement of the Transport Emission Reduction Pathway and inviting it
to report to the Environment and Climate Change Committee (or its equivalent)
on how the Transport Emission Reduction Pathway is being embedded into
Auckland Transport’s future work programme and organisational
processes.
CARRIED
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10
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Auckland Council Comments on Ports of
Auckland Limited's Draft Statement of Corporate Intent
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Resolution
number CCO/2022/30
MOVED by Cr P Young, seconded by Cr C Darby:
That
the Council Controlled Organisation
Oversight Committee:
a) approve
the shareholder comments on the draft Statement of Corporate Intent
2022–2025 for Ports of Auckland Limited as set out in this report
b) delegate
authority to the Mayor and Deputy Mayor to:
i) finalise
a letter to Ports of Auckland Limited setting out the shareholder comments on
the draft Statement of Corporate Intent 2022–2025 in line with the
direction set by the committee
ii) approve
any minor amendments to the shareholder comments, if required.
CARRIED
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12
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Summary of Council Controlled Organisation
Oversight Committee information memoranda and briefings (including the
forward work programme) - 6 September 2022
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Resolution
number CCO/2022/32
MOVED by Deputy Mayor BC Cashmore, seconded by Cr A
Dalton:
That
the Council Controlled Organisation
Oversight Committee:
a) tuhi ā-taipitopito / note the progress on the forward work programme appended as
Attachment A of the agenda report
b) whiwhi / receive the Summary of Council
Controlled Organisation Oversight Committee information memoranda and briefings – 6 September
2022.
CARRIED
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13 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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14 Procedural
motion to exclude the public
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Resolution
number CCO/2022/33
MOVED by Deputy Mayor BC Cashmore, seconded by
Mayor P Goff:
That the Council Controlled Organisation Oversight
Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Review of Strategic Options
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that could prejudice Auckland
Council and Ports of Auckland Limited's commercial activities.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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11.24 am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.30 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
12.30 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisation
Oversight Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
