Kōmiti Aromātai Whakahaere Kaupapa Kei Raro I

Te Maru O te Kaunihera / Council Controlled

Organisation Oversight Committee

OPEN MINUTES

Minutes of a meeting of the Council Controlled Organisation Oversight Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 20 September 2022 at 10.05am.

present

Chairperson	Deputy Mayor Cr Bill Cashmore
Deputy Chairperson	Cr Angela Dalton
Members	Cr Josephine Bartley	Via electronic link
	Cr Dr Cathy Casey	Via electronic link
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Chris Darby	Via electronic link Until 1.04pm, Item 9
	Cr Alf Filipaina, MNZM	Via electronic link
	Cr Christine Fletcher, QSO	Via electronic link
	Mayor Hon Phil Goff, CNZM, JP
	Cr Shane Henderson	From 10.20am, Item 8
	Cr Richard Hills	Via electronic link Until 12.22pm, Item 8
	Cr Daniel Newman, JP	Via electronic link
	Cr Greg Sayers	Via electronic link
	IMSB Chair David Taipari	Via electronic link
	Cr Wayne Walker	Via electronic link From 10.33am, Item8 Until 12.00pm, Item 8
	Cr John Watson	Via electronic link
	Cr Paul Young

ABSENT

Cr Fa’anana Efeso Collins

IMSB Member Hon Tau Henare

Cr Tracy Mulholland

Cr Desley Simpson, JP

Cr Sharon Stewart, QSM

IN ATTENDANCE

Auckland Transport
Adrienne Young-Cooper	Board Chair
Mark Lambert	Interim Chief Executive
Mark Laing	Executive General Manager Finance
Tātaki Auckland Unlimited
Jennah Wooten	Acting Board Chair
Pam Ford	Acting Chief Executive
Justine White	Chief Finance Officer
Eke Panuku
Paul Majurey	Board Chair
David Rankin	Chief Executive
Carl Gosbee	Chief Finance Officer
Watercare
Margaret Devlin	Board Chair
Jon Lamonte	Chief Executive
Ports of Auckland Limited
Jan Dawson	Board Chair
Roger Gray	Chief Executive

Council Controlled Organisation Oversight Committee 20 September 2022

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

Member		Member
Deputy Mayor BC Cashmore	ü	Cr S Henderson
Cr A Dalton	ü	Cr R Hills	ü
Cr J Bartley	ü	Cr T Mulholland
Cr C Casey	ü	Cr D Newman	ü
Cr E Collins		Cr G Sayers	ü
Cr P Coom	ü	Cr D Simpson
Cr L Cooper	ü	Cr S Stewart
Cr C Darby	ü	IMSB Chair D Taipari	ü
Cr A Filipaina	ü	Cr W Walker
Cr C Fletcher	ü	Cr J Watson	ü
Mayor P Goff	ü	Cr P Young	ü
IMSB Member T Henare

1          Apologies

Resolution number CCO/2022/35

MOVED by Deputy Mayor BC Cashmore, seconded by Mayor P Goff:

That the Council Controlled Organisation Oversight Committee:

a) accept the apology from:

Absence

Cr E Collins – on council business

Cr Desley Simpson – on council business

IMSB Member Tau Henare

Lateness

Cr Shane Henderson

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number CCO/2022/36

MOVED by Cr A Dalton, seconded by Cr P Young:

That the Council Controlled Organisation Oversight Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 6 September 2022, including the confidential section, as a true and correct record.

CARRIED

4          Petitions

There were no petitions.

5          Public Input

There was no public input.

6          Local Board Input

There was no local board input.

7          Extraordinary Business

There was no extraordinary business.

8	Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report
	Presentations from the substantive Council-controlled Organisations and Ports of Auckland Limited were provided.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Executive leaders and board members from the Council-controlled Organisations and Ports of Auckland Limited were in attendance to speak with the committee.
	Ports of Auckland Limited Jan Dawson, Board Chair, Roger Gray, Chief Executive.
	Cr S Henderson entered the meeting at 10.20 am.
	Tātaki Auckland Unlimited Jennah Wootten, Acting Board Chair, Pam Ford, Acting Chief Executive, Justine White, Chief Financial Officer.
	Cr W Walker entered the meeting at 10.33 am.
	Eke Panuku Paul Majurey, Board Chair, David Rankin, Chief Executive, Carl Gosbee, Chief Financial Officer.
	Watercare Margaret Devlin, Board Chair, Jon Lamonte, Chief Executive.
	Cr W Walker retired from the meeting at 12.00 pm.
	The meeting adjourned at 12.08pm and reconvened at 12.13pm. Item 8 presentations continued.
	Auckland Transport Adrienne Young-Cooper, Board Chair, Mark Lambert, Interim Chief Executive, Mark Laing, Executive General Manager Finance.
	Cr R Hills retired from the meeting at 12.22 pm.
	Resolution number CCO/2022/37 MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton: That the Council Controlled Organisation Oversight Committee: a)      receive the 2021/2022 fourth quarter reports of the substantive Council-Controlled Organisations, provided as attachments A to E of the agenda report b)      receive the 2021/2022 annual report of Ports of Auckland Limited and the 2021/2022 full year results for the key performance indicators in the 2021-2024 Statement of Corporate Intent provided as attachments F and G of the agenda report. CARRIED
	Attachments a     20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Ports of Auckland presentation b     20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Tātaki Auckland Unlimited presentation c    20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Eke Panuku presentation d    20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Watercare presentation e     20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Auckland Transport presentation

9	Council-controlled Organisations accountability requirements exemptions
	Cr C Darby retired from the meeting at 1.04 pm.
	Resolution number CCO/2022/38 MOVED by Cr P Young, seconded by Cr L Cooper: That the Council Controlled Organisation Oversight Committee: a)      agree to grant council-controlled organisation exemptions under section 7(3) of the Local Government Act 2002 to the following organisations: i)       Westhaven Marinas Limited ii)      Westhaven (Existing Marina) Trust iii)     Westhaven (Marina Extension) Trust iv)     Auckland City Water Limited v)      Watercare Harbour Clean-up Trust vi)     WCS Limited vii)    Mount Albert Grammar School Community Swimming Pool Trust viii)   Te Taumata Toi-a-iwi / Arts Regional Trust ix)     Te Motu a Hiaroa (Puketutu Island) Governance Trust x)      Māngere Mountain Education Trust xi)     Te Puru Community Charitable Trust b)      agree to review these exemptions by September 2025 c)      note that these exemptions can be revoked by the council at any time d)      note that the Manager, CCO Governance and External Partnerships will advise the entities of the exemptions. CARRIED

10	Liaison councillors' updates
	Resolution number CCO/2022/39 MOVED by Mayor P Goff, seconded by Cr P Coom: That the Council Controlled Organisation Oversight Committee: a)      whiwhi / receive the updates from liaison councillors to the Council Controlled Organisations.  CARRIED

11

Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings (including the forward work programme) - 20 September 2022

Resolution number CCO/2022/40 MOVED by Cr C Casey, seconded by Cr A Dalton: That the Council Controlled Organisation Oversight Committee: a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report b)      whiwhi / receive the Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings – 20 September 2022. CARRIED

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.26 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS TRUE AND CORRECT BY

THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 8.1.4 ON

DATE:.........................................................................

CHAIRPERSON:........................................................

CHIEF EXECUTIVE
OR NOMINEE:………………………………..…………