Kōmiti Aromātai Whakahaere Kaupapa Kei Raro I

Te Maru O te Kaunihera / Council Controlled

Organisation Oversight Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisation Oversight Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 20 September 2022 at 10.05am.

 

present

 

Chairperson

Deputy Mayor Cr Bill Cashmore

 

Deputy Chairperson

Cr Angela Dalton

 

Members

Cr Josephine Bartley

Via electronic link

 

Cr Dr Cathy Casey

Via electronic link

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

Via electronic link

Until 1.04pm, Item 9

 

Cr Alf Filipaina, MNZM

Via electronic link

 

Cr Christine Fletcher, QSO

Via electronic link

 

Mayor Hon Phil Goff, CNZM, JP

 

 

Cr Shane Henderson

From 10.20am, Item 8

 

Cr Richard Hills

Via electronic link

Until 12.22pm, Item 8

 

Cr Daniel Newman, JP

Via electronic link

 

Cr Greg Sayers

Via electronic link

 

IMSB Chair David Taipari

Via electronic link

 

Cr Wayne Walker

Via electronic link

From 10.33am, Item8

Until 12.00pm, Item 8

 

Cr John Watson

Via electronic link

 

Cr Paul Young

 

 


 

 

ABSENT

 

 

Cr Fa’anana Efeso Collins

 

 

IMSB Member Hon Tau Henare

 

 

Cr Tracy Mulholland

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

 

IN ATTENDANCE

 

 

Auckland Transport

 

 

Adrienne Young-Cooper

Board Chair

 

Mark Lambert

Interim Chief Executive

 

Mark Laing

Executive General Manager Finance

 

 

 

 

Tātaki Auckland Unlimited

 

 

Jennah Wooten

Acting Board Chair

 

Pam Ford

Acting Chief Executive

 

Justine White

Chief Finance Officer

 

 

 

 

Eke Panuku

 

 

Paul Majurey

Board Chair

 

David Rankin

Chief Executive

 

Carl Gosbee

Chief Finance Officer

 

 

 

 

Watercare

 

 

Margaret Devlin

Board Chair

 

Jon Lamonte

Chief Executive

 

 

 

 

Ports of Auckland Limited

 

 

Jan Dawson

Board Chair

 

Roger Gray

Chief Executive

 

 

 

 


Council Controlled Organisation Oversight Committee

20 September 2022

 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Member

Member

Deputy Mayor BC Cashmore

ü

Cr S Henderson

 

Cr A Dalton

ü

Cr R Hills

ü

Cr J Bartley

ü

Cr T Mulholland

 

Cr C Casey

ü

Cr D Newman

ü

Cr E Collins

 

Cr G Sayers

ü

Cr P Coom

ü

Cr D Simpson

 

Cr L Cooper

ü

Cr S Stewart

 

Cr C Darby

ü

IMSB Chair D Taipari

ü

Cr A Filipaina

ü

Cr W Walker

 

Cr C Fletcher

ü

Cr J Watson

ü

Mayor P Goff

ü

Cr P Young

ü

IMSB Member T Henare

 

 

 

 

 

 

1          Apologies

 

Resolution number CCO/2022/35

MOVED by Deputy Mayor BC Cashmore, seconded by Mayor P Goff:  

That the Council Controlled Organisation Oversight Committee:

a)         accept the apology from:

Absence

Cr E Collins – on council business

Cr Desley Simpson – on council business

IMSB Member Tau Henare

Lateness

Cr Shane Henderson

CARRIED

 

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 


 

 

3          Confirmation of Minutes

 

Resolution number CCO/2022/36

MOVED by Cr A Dalton, seconded by Cr P Young:  

That the Council Controlled Organisation Oversight Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 6 September 2022, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report

 

Presentations from the substantive Council-controlled Organisations and Ports of Auckland Limited were provided.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Executive leaders and board members from the Council-controlled Organisations and Ports of Auckland Limited were in attendance to speak with the committee.

 

 

Ports of Auckland Limited

Jan Dawson, Board Chair, Roger Gray, Chief Executive.

 

 

Cr S Henderson entered the meeting at 10.20 am.

 

 

Tātaki Auckland Unlimited

Jennah Wootten, Acting Board Chair, Pam Ford, Acting Chief Executive, Justine White, Chief Financial Officer.

 

 

Cr W Walker entered the meeting at 10.33 am.

 

 

Eke Panuku

Paul Majurey, Board Chair, David Rankin, Chief Executive, Carl Gosbee, Chief Financial Officer.

 

 

Watercare

Margaret Devlin, Board Chair, Jon Lamonte, Chief Executive.

 

 

Cr W Walker retired from the meeting at 12.00 pm.

 

 

The meeting adjourned at 12.08pm and reconvened at 12.13pm.

 

Item 8 presentations continued.

 

 

Auckland Transport

Adrienne Young-Cooper, Board Chair, Mark Lambert, Interim Chief Executive, Mark Laing, Executive General Manager Finance.

 

 

Cr R Hills retired from the meeting at 12.22 pm.

 

 

Resolution number CCO/2022/37

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the 2021/2022 fourth quarter reports of the substantive Council-Controlled Organisations, provided as attachments A to E of the agenda report

b)      receive the 2021/2022 annual report of Ports of Auckland Limited and the 2021/2022 full year results for the key performance indicators in the 2021-2024 Statement of Corporate Intent provided as attachments F and G of the agenda report.

CARRIED

 

Attachments

a     20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Ports of Auckland presentation

b     20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Tātaki Auckland Unlimited presentation

c    20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Eke Panuku presentation

d    20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Watercare presentation

e     20 September 2022, CCO Oversight Committee, Item 8 - Quarter four performance reports 2021/2022 for substantive council-controlled organisations and 2021/2022 Ports of Auckland Limited annual report, Auckland Transport presentation

 

 

 

 

 

9

Council-controlled Organisations accountability requirements exemptions

 

Cr C Darby retired from the meeting at 1.04 pm.

 

Resolution number CCO/2022/38

MOVED by Cr P Young, seconded by Cr L Cooper:  

That the Council Controlled Organisation Oversight Committee:

a)      agree to grant council-controlled organisation exemptions under section 7(3) of the Local Government Act 2002 to the following organisations:

i)       Westhaven Marinas Limited

ii)      Westhaven (Existing Marina) Trust

iii)     Westhaven (Marina Extension) Trust

iv)     Auckland City Water Limited

v)      Watercare Harbour Clean-up Trust

vi)     WCS Limited

vii)    Mount Albert Grammar School Community Swimming Pool Trust

viii)   Te Taumata Toi-a-iwi / Arts Regional Trust

ix)     Te Motu a Hiaroa (Puketutu Island) Governance Trust

x)      ngere Mountain Education Trust

xi)     Te Puru Community Charitable Trust

b)      agree to review these exemptions by September 2025

c)      note that these exemptions can be revoked by the council at any time

d)      note that the Manager, CCO Governance and External Partnerships will advise the entities of the exemptions.

CARRIED

 

 

 

10

Liaison councillors' updates

 

Resolution number CCO/2022/39

MOVED by Mayor P Goff, seconded by Cr P Coom:  

That the Council Controlled Organisation Oversight Committee:

a)      whiwhi / receive the updates from liaison councillors to the Council Controlled Organisations. 

CARRIED

 

 


 

 

11

Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings (including the forward work programme) - 20 September 2022

 

Resolution number CCO/2022/40

MOVED by Cr C Casey, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      whiwhi / receive the Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings – 20 September 2022.

CARRIED

 

 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

1.26 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS TRUE AND CORRECT BY

THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 8.1.4 ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................

 

 

 

CHIEF EXECUTIVE
OR NOMINEE
:………………………………..…………