I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 20 September 2022

2.00pm

Devonport-Takapuna Local Board Office

and Microsoft Teams

1 The Strand

Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Ruth Jackson

 

Deputy Chairperson

Jan O'Connor, QSM

 

Members

Aidan Bennett. QSM

 

 

Trish Deans

 

 

Toni van Tonder

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Henare King

Democracy Advisor

 

14 September 2022

 

Contact Telephone: 021 815 313

Email: henare.king@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Devonport-Takapuna Local Board

20 September 2022

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               6

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Local Board input on the National Policy Statement for Freshwater Management 9

12        Local Board Annual Report 2021/2022                                                                      81

13        Proposed new community lease and landowner approval to Devonport Peninsula Trust at Dacre Park, 27a Lake Road, Devonport                                                      99

14        Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2022/2023, grant allocations                                                                                     115

15        Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori                                                                                                                          125

16        2022 local government elections - meetings and decision-making until new local board members make their declarations                                                                133

17        Devonport-Takapuna Joint Council-Controlled Organisation’s work programme 2021/2022 Quarter Four update.                                                                               137

18        Update on review of classification of local parks in the Devonport Takapuna Local Board area                                                                                                                  155

19        Summary of Confidential Decisions and related information released into Open 205

20        Resolutions Pending Action report                                                                         213

21        Chairpersons' Report                                                                                                217

22        Elected Members' Reports                                                                                        219

23        Devonport-Takapuna Local Board - Record of Workshops August 2022           221

24        Consideration of Extraordinary Items

 


1          Welcome

           

            The meeting will be opened with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

  1. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

 

  1. A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

             

 

 

 

 

 

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 August 2022, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Devonport-Takapuna Local Board

20 September 2022

 

 

Local Board input on the National Policy Statement for Freshwater Management

File No.: CP2022/13460

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to seek high-level input from local boards on the National Policy Statement for Freshwater Management 2020. This includes:

·    long-term visions for freshwater management

·    the proposed Freshwater Management Units

·    values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.

2.       This report also provides an overview of the feedback received through the first stage of the National Policy Statement - Freshwater Management 2020 public engagement that ran from 13 June to 17 July 2022.

Whakarāpopototanga matua

Executive summary

3.       The National Policy Statement - Freshwater Management 2020 provides national direction for freshwater management under the Resource Management Act 1991. The fundamental concept of the National Policy Statement - Freshwater Management 2020 is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:

·    first, the health and well-being of water bodies and freshwater ecosystems

·    second, the health needs of people (such as drinking water)

·    third, the ability of people and communities to provide for social, economic and cultural wellbeing.

4.       Auckland Council is required to change the Auckland Unitary Plan to give full effect to Te Mana o te Wai, which must be reflected in all decisions made under the National Policy Statement - Freshwater Management 2020.  Changes to the Auckland Unitary Plan must be notified by December 2024. Action plans must also be prepared and published as soon as practicable to achieve environmental outcomes and freshwater management objectives.

5.       The National Policy Statement - Freshwater Management 2020 sets the National Objectives Framework and steps that every regional council or unitary authority must follow when implementing the National Policy Statement - Freshwater Management 2020. Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland.

6.       The first stage of National Policy Statement - Freshwater Management 2020 public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022. Feedback was sought on:

·    the long-term visions for freshwater management

·    the proposed Freshwater Management Units

·    how people value and use freshwater bodies and the environmental outcomes people would like to see achieved for freshwater, either generally or for a specific water body.

7.       Feedback from the first stage engagement will be used, along with existing information and further research and analysis, to develop freshwater management options that will be brought back for a second stage of engagement in the second half of 2023.

8.       There were 626 pieces of feedback received through the engagement period.

9.       Local boards are now invited to provide input to the National Policy Statement - Freshwater Management 2020. Local boards can view the feedback form provided during consultation to assist in preparation of feedback at Attachment A to the agenda report.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the feedback received from communities through the first stage of public engagement with the National Policy Statement - Freshwater Management 2020, in Attachments D, E, and F to the agenda report

b)      provide feedback on the National Policy Statement - Freshwater Management 2020 values including the:

i)        long-term visions for freshwater management

ii)       proposed Freshwater Management Units

iii)      values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.

 

Horopaki

Context

10.     The National Policy Statement - Freshwater Management 2020 (NPS-FM) is a mandatory national direction for freshwater management under the Resource Management Act 1991 (RMA).  The Policy Statement applies to all freshwater (including groundwater) and, to the extent they are affected by freshwater, to receiving environments (which may include estuaries and the wider coastal marine area).

11.     The fundamental concept of the NPS-FM is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:

·    first, the health and well-being of water bodies and freshwater ecosystems

·    second, the health needs of people (such as drinking water)

·    third, the ability of people and communities to provide for social, economic and cultural wellbeing

12.     Regional councils and unitary authorities are required to change regional policy statements and regional plans to give effect to the requirements of the NPS-FM, including Te Mana o te Wai.

13.     Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland. A plan change to the Auckland Unitary Plan (AUP) is required for the NPS-FM implementation. The AUP plan change must be notified by December 2024.  The NPS-FM also requires the preparation of action plans to manage the effects of the use and development of land, freshwater and on receiving environments. Action plans must be prepared and published as soon as practicable.

14.     Every council must develop long-term visions for freshwater in its region and include those long-term visions as objectives in its regional policy statement. Long-term visions:

a)   may be set by Freshwater Management Units (FMU), be part of a FMU, or at a catchment level; and

b)   must set goals that are ambitious but reasonable (that is, difficult to achieve but not impossible); and

c)   identify a timeframe to achieve those goals that is ambitious and reasonable (for example, 30 years after the commencement date).

15.     The National Objectives Framework (NOF) is a core part of the NPS-FM, and includes a series of steps that every regional council or unitary authority must follow on implementation, including to:

·    identify FMU in the region

·    identify values for each FMU

·    set environmental outcomes for each value and include them as objectives in regional plans

·    identify attributes for each value and set a baseline for those attributes

·    set target attribute states, environmental flows and levels, and other criteria to support the achievement of environmental outcomes

·    set limits as rules and prepare action plans (as appropriate) to achieve environmental outcomes.

16.     FMUs are essentially the spatial arrangements adopted by council for the management of freshwater.  All fresh waterbodies and their related catchments must be within an FMU.  While the NPS-FM is primarily concerned with the management of freshwater, it does also require an integrated management approach – ki uta ki tai – including consideration of the relationship of freshwater and its management to the coastal receiving environment. 

17.     A public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022 through AK Have Your Say and other engagement activities including library events and online webinars. Feedback was sought on:

·    the long-term visions for freshwater management

·    the proposed Freshwater Management Units

·    how people value freshwater in FMUs and environmental outcomes people would like to see achieved for these values.

18.     The public engagement on AK Have Your Say comprised the following:

·    the NPS-FM 2020

·    an overview of the NPS-FM implementation programme

·    NPS-FM implementation timeline

·    the proposed Auckland FMU map

·    the map of the Pukekohe specified vegetable growing area (when implementing the NPS-FM, the council must have regard to the importance of this area for domestic vegetables and food security, and may temporarily have a less stringent approach to water quality issues to ensure this is appropriately recognised)

·    an online feedback form with consultation questions and opportunity to provide comments on the proposed FMUs (also translated into numerous languages)

·    a social pinpoint map allowing people to provide feedback to a water body or within an area

·    Ministry for the Environment factsheets, infographics, and videos on freshwater management

·    access to freshwater planning enquiry service for questions and further information.

19.     Two online webinars and six library drop-in events were undertaken through the engagement period. These engagement activities introduced Auckland Council’s NPS-FM implementation programme and provided opportunities to the public to ask questions and to provide feedback directly.

20.     There were 626 pieces of feedback received through the consultation period, including:

·    128 online feedback forms

·    343 site-specific comments (from 84 submitters) via the Social Pinpoint mapping tool

·    12 hard copy feedback forms

·    23 emails

·    120 comments via library displays where feedback could be provided on post-it notes.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     The NPS-FM has a focus on the identification and management of freshwater values.  It includes four compulsory values (ecosystem health, human contact, threatened species, and mahinga kai) that must be applied and managed in each FMU. There are also other values that must be considered in managing freshwater if they are relevant to Auckland. The list of compulsory values and other values are provided in Attachment C to this report (and are identified as Appendices 1A and 1B of the NPS-FM).  Additionally, the council must identify any other relevant values (i.e. additional to those specifically identified in the NPS-FM) including any additional Māori Freshwater Values as identified by mana whenua.

22.     Overall, submitters raised over 200 individual sites of value to them, while many talked more generally about particular types of, or all, freshwater bodies. The sites named were most commonly located in the Franklin, Rodney, Waitākere Ranges, and Waitematā local board areas.

23.     The values most commonly raised in relation to how submitters use, and would like to use, those freshwater bodies related to:

·    ecosystem health – including water quality and habitat (both generally and for threatened species) in particular

·    natural form and character

·    drinking water supply

·    human contact (that is, for recreational purposes such as swimming, boating, or fishing).

24.     Given the importance of the coastal environment in Auckland, and the impacts from key freshwater issues, such as sediment and E. coli, three FMUs have been proposed for freshwater management based on the three coastal receiving environments for catchments: the Kaipara Harbour, the Manukau Harbour and the Hauraki Gulf (map provided in Attachment B to the agenda report).  This proposed approach provides the opportunity to both address the management of freshwater for its own sake, while also explicitly considering its relationship to the coastal environment.

25.     While submitters were not asked directly whether they supported the Freshwater Management Units or not, comments were provided on a range of matters, including suggestions around amending the proposed boundaries, or rationale behind the boundaries, having more or less FMUs, more location specific detail, and having the Waitākere Ranges Heritage Area as a separate FMU.

26.     Other submitters commented on non-FMU specific matters including wetlands, the need for more transparency and action, concern about water quality, the need to prioritise ecosystem health, farming/vegetable growing, and flooding.

27.     The NPS-FM provides for a specified vegetable growing area in Pukekohe that sits within the Manukau FMU. Some comments related to the provision for horticultural land use in Pukekohe.

·        3 supported the provision for continued horticultural use, including irrigation.

·        3 expressed concerns about the impact of horticultural activities on water quality (streams, and aquifers) particularly from fertiliser and nitrates.

28.     Demographic information from those submitters who provided it is detailed in Attachment D to the agenda report.

29.     Data tables naming sites, and their number of mentions by local board area is provided in Attachment E to the agenda report. A full Summary of Feedback report is provided in Attachment F to the agenda report.

30.     Staff are currently undertaking data analysis and a summary report of feedback will be published on AK Have Your Say.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     The fundamental concept of the NPS-FM Te Mana o te Wai is about restoring and preserving the balance between the water, the wider environment, and the community. This concept is in line with the natural environment priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which sets the goal:

“Oranga taiao, oranga tāngata: a healthy and connected natural environment supports healthy and connected Aucklanders. The mauri (life essence) of Tāmaki Makaurau is restored”.

32.     The NPS-FM includes the following policy direction in response to climate change:

Policy 4: Freshwater is managed as part of New Zealand’s integrated response to climate change.

33.     Every council must have regard to the foreseeable impact of climate change in following areas:

·    when setting limits on resource use, every regional council must:

3.14(2)(a)(ii) have regard to the foreseeable impacts of climate change

·    when setting environmental flows and levels, every regional council must:

3.16(4)(a)(ii) have regard to the foreseeable impacts of climate change

·    when assessing and reporting, as part of each review required by section 35(2A) of the RMA, every regional council must prepare and publish:

3.30(2)(g) predictions of changes, including the foreseeable effects of climate change, that are likely to affect water bodies and freshwater ecosystems in the region.

34.     The implementation of the NPS-FM will help to promote the resilience of freshwater ecosystems to the effects of climate change.  The development of freshwater action plans will require sustainable land and water management practices to enhance the mauri and health of waterways, which is in line with actions prioritised in the Auckland Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35.     The NPS-FM is relevant to all of the council’s functions. All relevant council departments and Council Controlled Organisations (CCOs) are involved in the NPS-FM implementation, including participation in a Steering Committee overseeing the development and implementation of the programme. This includes having an ongoing role in supporting the NPS-FM engagement, and providing input and review of responses developed to give effect to the NPS-FM.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     Under the Local Government Act 2002, local boards are responsible for identifying and communicating to Auckland Council the interests and preferences of the people in its local board area in relation to the content of council’s strategies, policies, plans, and bylaws.  Local boards have a detailed understanding of their areas including freshwater values and issues and are in a position to provide important input to the development of NPS-FM responses, including in relation to the matters covered by this round of public engagement. 

37.     Prior to the public engagement a memo titled “Implementing the National Policy Statement for Freshwater Management 2020 for Auckland” was provided to all local boards on 26 May 2022. The memo advised the key principles, consultation and timeframe requirements of implementing the NPS-FM, and the opportunities for local board input through the process This memo is included as Attachment G to the agenda report.

38.     A webinar presentation titled “National Policy Statement for Freshwater Management 2020” was also presented to local boards on 3 June 2022.  In response to feedback from elected members, the period for providing input had been extended for local boards to September 2022 to allow local boards time to provide feedback following the close of public engagement.

Tauākī whakaaweawe Māori

Māori impact statement

39.     The NPS-FM says the council must “actively involve tangata whenua (to the extent they wish to be involved) in freshwater management” including in identifying Māori values and decision-making processes relating to Māori freshwater values.

40.     Engagement with mana whenua in Auckland is being undertaken through an on-going process, directly with mana whenua entities throughout the preparation of a plan change and development of action plans.

41.     Engagement with the mana whenua of Tāmaki Makaurau about the NPS-FM has also been undertaken in the broader context of Three Waters Reform and the development and implementation of the council’s Water Strategy, to enable mana whenua to provide a more holistic consideration of the management of water.

Ngā ritenga ā-pūtea

Financial implications

42.     The first stage of the NPS-FM engagement was undertaken within the business-as-usual planning budget. This budget covers primarily staff time and the public engagement.

43.     The budget required for NPS-FM engagement in 2023, and for implementation of the project through to 2026 is presently under discussion.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.     The government has set a deadline of December 2024 for the council to publicly notify the AUP plan change in response to the provisions of the NPS-UD. Given the scale and complexity of the work, and limited resources, there is a risk that the council may not receive sufficient quality feedback from a wide range of interests. There is also a risk that Aucklanders and key stakeholders are unclear about the mandatory requirements of the NPS-FM and how the NPS-FM engagement links to previous water related engagements, for example the Auckland Water Strategy engagement and the Three Waters Reform engagement.

45.     These risks have been mitigated to date by communicating with communities and stakeholders during the engagement period, through meetings, emails, and online Question & Answer sessions. There will be further and ongoing communication to obtain quality engagement results to progress the NPS-FM implementation.

Ngā koringa ā-muri

Next steps

46.     The feedback received from the first stage engagement on the values and the environmental outcomes sought, together with the NPS-FM requirements, will inform the development of objectives and proposed management options to achieve the objectives.

47.     A second phase of public engagement will be undertaken to seek feedback on the proposed objectives and management approaches for FMUs and water bodies. This will be undertaken in the second half of 2023 to provide opportunity for communities and stakeholders, and local boards for further involvement.  

48.     The feedback received from the second phase of engagement will further inform the development of a proposed plan change to the Auckland Unitary Plan and the development of action plans.

49.     Elected representatives will have opportunities to review the proposed plan change and action plans as they evolve, and before the plan change is approved for public notification in the second half of 2024 to meet the NPS-FM deadline of notification before December 2024.

50.     Submissions to the plan change will be heard by an independent Freshwater Hearing Panel who will make recommendations back to council by 2026.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Feedback Form

17

b

Map of Proposed Freshwater Management Units

25

c

NPS-FM freshwater values

27

d

Who we heard from

29

e

Local Board breakdowns

33

f

Summary of Feedback Report

43

g

Memo to local boards on 26 May 2022: Implementing the National Policy Statement for Freshwater Management 2020 for Auckland

73

      

Ngā kaihaina

Signatories

Authors

Monica Xu - Senior Policy Planner, Regional planning team, Plans and Places

Jenny Fuller - Team Leader Planning

Authorisers

Warren Maclennan - Manager - Planning, Regional, North, West & Islands

John Duguid - General Manager - Plans and Places

Eric Perry - Local Area Manager

 

 


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Devonport-Takapuna Local Board

20 September 2022

 

 

Local Board Annual Report 2021/2022

File No.: CP2022/12415

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2021/2022 Annual Report for the Devonport-Takapuna Local Board, prior to it being adopted by the Governing Body on 29 September 2022.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2021/2022 is being prepared and needs to be adopted by the Governing Body by 29 September 2022. As part of the overall report package, individual reports for each local board are prepared.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      adopt the draft 2021/2022 Devonport-Takapuna Local Board Annual Report as set out in Attachment A of the agenda report

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

 

Horopaki

Context

3.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5.       The annual report contains the following sections:

Section

Description

Mihi

The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area – projects and improvements

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Our performance explained

Highlights of the local board’s work programme which contributed to a performance outcome

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Funding impact statement

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

6.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the local board chairperson before the report is submitted for adoption by the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

9.       The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

 

Ngā ritenga ā-pūtea

Financial implications

10.     The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2021/2022.

11.     There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2021/2022 Annual Report for the local board are:

·        Audit NZ review during August and September 2022

·        report to the Governing Body for adoption on 29 September 2022

·        release to stock exchanges and publication online on 30 September 2022

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2022.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2021/2022 Devonport-Takapuna Local Board Annual Report

85

     

Ngā kaihaina

Signatories

Author

Sugenthy Thomson - Lead Financial Advisor

Authorisers

Mark Purdie – Manger Local Board Financial Advisory

Louise Mason - General Manager Local Board Services

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

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Devonport-Takapuna Local Board

20 September 2022

 

 

Proposed new community lease and landowner approval to Devonport Peninsula Trust at Dacre Park, 27a Lake Road, Devonport

File No.: CP2022/13370

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community ground lease and landowner approval to Devonport Peninsula Trust at Dacre Park, 27A Lake Road, Devonport

Whakarāpopototanga matua

Executive summary

2.      Devonport Peninsula Trust (DPT) seeks a new community ground lease and landowner approval to commence occupation and operation of a nursery from the council-owned land at Dacre Park, 27A Lake Road, Devonport.

3.       The DPT already has a community lease with council for rooms at the Barracks Building at Fort Takapuna Reserve. The community group has a proven track record of delivering outcomes for the community.

5.       This application for landowner approval and a new community ground lease has been made in the name of DPT as the umbrella organisation for Restoring Takarunga Hauraki (RTH) that will occupy and use the site.

6.       RTH is a community group that works towards enhancing the biodiversity of Devonport and Takapuna. The group receives an annual funding agreement in the amount of $60,000.00 from the Devonport-Takapuna Local Board to support the delivery of its activities. This is held and administered by DPT.

7.       RTH proposes to run a volunteer-led community nursery. The native plants grown and stored on site will be used for ecological restoration efforts.

8.       DPT, as the applicant for the community lease, has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. DPT has all the necessary insurance cover, including public liability insurance, in place.

9.       The site was historically a brickworks, and a coal gas loading dock and more recently a nursery for palm trees under the North Shore City Council.

10.     DPT, as the proposed leaseholder, is requesting a 10 plus 10-year lease for the area, this is in line with recommendations in Auckland Council’s Community Occupancy Guidelines 2012 for tenant-owned assets.

11.     DPT also seeks landowner approval to undertake weed management and pin a thick geotextile barrier on the land to prevent contact with contaminated soils, to install new safety fencing, and shade cloth and to regularize the siting of a 20-foot (6 metre long) container used as a tool shed and storage and for the nursery activity to be undertaken on the land.

12.     A community outcomes plan has been written based on demographics and hours of service provided and is included as Attachment B to the agenda report.

13.     No concerns were raised with iwi to the proposed new project.

14.     Internal stakeholder feedback was taken into account and the proposed lease and activities are now aligned to address previous concerns and limitations.

15.     The growing of plants to be used in restoration projects throughout the area will have a positive impact on climate change.

16.     In the absence of any objections to the proposal this report recommends, that landowner approval, and a new community lease be granted to Devonport Peninsula Trust. The proposed lease will be for a term of 10 years with one right of renewal for a further ten years.

17.     If the local board grants the lease and landowner approval, staff will work with the lessee to finalise the lease agreement and landowner approval.

18.     It is proposed that the ground lease to DPT be added to the 2022/2023 Devonport-Takapuna Local Board Customer and Community Services work programme.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      Publicly notify the intention to grant, under Section 54(i) of the Reserves Act 1977, a new community ground lease to the Devonport Peninsula Trust for 814 square meters (more or less) located at Dacre Park, 27a Lake Road, Devonport on the land legally described as Lot 1 DP 77578 contained in title NA33D/1198 and held in fee simple by Auckland Council. (as per Attachment A to the agenda report – Site plan for Devonport Peninsula Trust Nursery), subject to the following terms and conditions:

i)    term – 10 years, commencing 1 November 2022, with one 10-year right of renewal.

ii)   rent – $1.00 plus GST per annum if demanded; and

iii)   Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the agenda report – Community Outcomes Plan).

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c)      note that iwi engagement for Auckland Council’s intention to grant a new community ground lease to Devonport Peninsula Trust located at Dacre Park, 27a Lake Road, Devonport has been undertaken, and that iwi raised no concerns about the proposal.

d)      delegate to the local board chairperson to appoint a hearings panel comprising three local board members or alternatively an independent commissionaire, if required, to consider any objections received following the public notification of council’s intention to grant a new community ground lease to the Devonport Peninsula Trust for land at Dacre Park located at 27a Lake Road, Devonport, and delegate the panel to make a decision.

e)      grant, in the absence of any submissions or objections received to the proposal, under Section 54 (i) of the Reserves Act 1977, a new community ground lease to Devonport Peninsula Trust for 814 square meters (more or less) located at Dacre Park, 27a Lake Road, Devonport on the land legally described as Lot 1 DP 77578 contained in title NA33D/1198 and held in fee simple by Auckland Council. (as per Attachment A to the agenda report – Site plan for Devonport Peninsula Trust Nursery).

f)       grant, in the absence of any submissions or objections received to the proposal, landowner approval to Devonport Peninsula Trust for the development of a community nursery as per Attachment A to the agenda report.

 

 

Horopaki

Context

19.     Local boards have allocated decision-making authority relating to local recreation, sport and community facilities, including community leasing matters.

20.     The proposed community ground lease and landowner approval to DPT at Dacre Park, 27A Lake Road, Devonport will be added to the 2022-2023 Devonport-Takapuna Local Board Customer and Community Services work programme..

Tātaritanga me ngā tohutohu

Analysis and advice

Land

21.     Dacre Park is located at 27A Lake Road, Devonport (refer to Attachment A Site plan for Devonport Peninsula Trust Nursery). The land is legally described as Lot 1 DP 77578 contained in title NA33D/1198 and held in fee simple by Auckland Council. The land is classified as a recreation reserve.

22.     It is also a site of pre-1900 industrial activity which has further archaeological controls in place as indicated in the Auckland Unitary Plan, as it is an archaeological site.

23.     The site was formerly used as firebrick works then subject to landfilling, as part of the Devonport Gasworks site. These previous land uses fit into Hazardous Activity and Industries List (HAIL) categories of uses that have potentially resulted in soil contamination. Accordingly, DPT engaged a contaminated land consultant to undertake soil sampling on the site. Following the sampling, the contaminated land consultant prepared a recommendation report in May 2022 that has been reviewed by the council’s contaminated land specialist. Council’s contaminated land specialist has no significant concerns or objections to the proposal and has recommended suitable conditions to be placed in the lease and LOA if approved.

24.     The subject site is located within a floodplain and flood-sensitive area. However, the area where the works are proposed is in a raised dock, well above the floodplain and not at risk from flooding. The applicant has been made aware that the site falls within a flood plain and confirmed that their activities can be rescheduled to allow for any temporary flooding of the car park.

25.     The site has also previously been used as a nursery for palm trees by the North Shore City Council.

Public notification and engagement

26.     As the new lease introduces a new activity in the park, public notification is required under the Reserves Act 1977 prior to any lease being granted. Iwi engagement is also required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted.

27.     The proposed new community lease to the DPT for the land at Dacre Park will be publicly notified as per recommendations. A hearings panel, if required, to consider any objections received following the public notification will be appointed by the local board.

28.     The cost of the public notification will be met by the Community Facilities department of the council.

Development of the nursery

29.     Initially, the applicant proposed new security gates with barbed wire, and fencing that would involve soil disturbance and penetration into existing concrete retaining walls which would have triggered the archaeological rules of the Auckland Unitary Plan. However, that proposal was not supported by council specialists.

30.     Subsequently, the applicant revised the proposal so that ground disturbance is limited to the placement of waratahs and there will be no penetration into the concrete retaining walls. An illustration and architectural site plans for the proposed nursery are attached in Attachment D to the agenda report.

31.     RTH wishes to utilise the space for a nursery area. The group is required to lay a thick geotextile barrier on the existing ground prior to growing seedlings in pots at site. The native plants will be used for ecological restoration projects. No fruit trees or plants for consumption can be grown on the site due to the contaminated soil. Plants are to be grown in pots and other containers above the soil where roots will not penetrate the geotextile barrier.

32.     Due to the topography of the site, railings will be required at each of the terraced levels for safety. The applicant has confirmed that all proposed fences will comply with regulations for safety fences. Temporary safety barriers will be installed, as necessary, prior to the permanent fences being installed. No one will be allowed on site until suitable safety barriers are installed. The cost of any capital works will be met by RTH.

33.     Initially, no rainwater tanks will be installed. However, these are envisaged for water conservation reasons. The council will be advised, and the necessary approvals obtained, prior to any tank installation.

34.     The electricity for the site is a second priority and while there is an existing subterranean power line to the site, it is likely that a new line from the North Shore United Football Club premises will need to be installed. DPT will be responsible for securing any necessary consents required to facilitate this. RTH will meet all costs.

35.     Volunteers at the site will be able to use the existing public toilets in the Claystore Men's Shed.

36.     A shipping container has already been sited on the old nursery boundary in front of the gates. The container has been fitted out as a tool shed and storage area. This creates a secure facility for the nursery. The container has also been decoratively painted. The lease will include the area occupied by the container.

Assessment of the application

37.     To be eligible for a community lease, groups must be either a registered incorporated society or charitable trust.

38.     Currently, RTH delivers a community-led ecological restoration programme that is funded and supported by the local board.

39.     As RTH is not registered as a legal entity the lease application is in the name of DPT which already acts as an umbrella organization for RTH’s operational funding.

40.     The DPT board has affirmed their support for this project and will provide the organisational structure required to hold and administer the community lease. As the lease holder DPT will be responsible for all costs and responsibilities specified in the conditions of the lease.

41.     RTH submitted a letter detailing its intentions, and support to the proposed agreement

42.     DPT, as applicant, has provided its financial accounts, which show that detailed accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet all liabilities in terms of the proposed lease agreement.

43.     DPT has all necessary insurance cover, including public liability insurance, in place.

44.     A site visit has been undertaken by council staff to assess the suitability of the site for the development of a nursery. There are no significant concerns.

45.     A Community Outcomes Plan has been negotiated with DPT and RTH to identify the benefits the activity will provide to the community. This will be attached as a schedule to the lease agreement and is shown as Attachment B to the agenda report.

46.     Staff recommend that a new community ground lease be granted to DPT for a term of 10 years commencing from 1 November 2022 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

47.     It is anticipated that activation of the park will result in a decrease of greenhouse gas emission. Plants contribute positively to the environment.

48.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

49.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

50.     The majority of the leased area is elevated above the floodplain and does fall within the coastal inundation zone; therefore, climate change has an unlikely potential to impact the proposed lease area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

51.     Council staff from within the wider council family have been consulted. They are supportive of the proposed lease and landowner approval as summarised:

Subject Matter Expert

Feedback

Heritage Specialist & Archaeologist

 

Have expressed no significant concerns or objections to the revised proposal

Parks & Places Specialist

 

Has expressed no significant concerns or objections to the revised proposal

Contaminated Land Specialist

 

Has no significant concerns or objections to the revised proposal and has recommended suitable conditions to be placed on the lease and LOA if approved

Operations & Senior Maintenance Delivery Coordinator Sports Parks

 

Has no significant concerns or objections to the revised proposal.

 

Regulatory Engineering

 

Has no significant concerns or objections to the revised proposal

 

52.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53.     The proposed lease will benefit the community by enabling initiatives that promote the restoration of our environment for the all of the Devonport-Takapuna Local Board area and its surrounding communities.

54.     The delivered activities align with the Devonport-Takapuna Local Board Plan 2020 outcomes:

Outcome

Objective

Outcome 1: Environment and heritage

Our natural environment, heritage features and cultural taonga are celebrated, protected, and enhanced.

Outcome 3: Community participation and wellbeing

Our communities, including Mana Whenua, feel connected and supported to plan, deliver, and participate in activities and services in their local area

 

Tauākī whakaaweawe Māori

Māori impact statement

55.     Iwi engagement about the council’s intention to grant a new community ground lease for DPT at Dacre Park, 27A Lake Road, Devonport was undertaken in the month of August 2022 with the 12 iwi groups identified as having an interest in the land at Dacre Park. The engagement involved:

·     an email to all iwi identified as having an interest in the area as captured in Attachment C, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987; and

·     an invitation to iwi representatives was extended for a kaitiaki site visit to comment and provide feedback on any spiritual, cultural, or environmental impact with respect to the proposal.

56.     No objections or requests for hui or kaitiaki site visit received from the iwi and mana whenua groups who responded.

57.     The lessee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B to the agenda report.

58.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within local government Tāmaki Makaurau context.

59.     These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata – Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau – the Māori Outcomes Performance Measurement Framework.

60.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

61.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

62.     All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Community Facilities Department of Auckland Council.

63.     Ongoing maintenance of the asset will be covered by the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64.     Should the local board resolve not to grant the proposed community lease to DPT at Dacre Park, 27A Lake Road, Devonport, the group’s ability to undertake all future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

Ngā koringa ā-muri

Next steps

65.     If the local board resolves to the grant the proposed new community ground lease and landowner approval, staff will work with the DPT to finalise the lease agreements and the landowner approval in accordance with the local board decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan for Devonport Peninsula Trust Nursery

107

b

Community Outcomes Plan

109

c

List of Iwi

111

d

Concept Plan for Devonport Peninsula Nursery

113

     

Ngā kaihaina

Signatories

Authors

Phillipa Carroll - Community Lease Advisor

Gail Lorier-May - Land Use Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

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20 September 2022

 

 

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Devonport-Takapuna Local Board

20 September 2022

 

 

Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2022/2023, grant allocations

File No.: CP2022/13039

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2022/2023.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received for the Devonport-Takapuna Local Grants Round One as shown in Attachment B to the agenda report and Multi-Board Round One 2022/2023 as shown Attachment C to the agenda report.

3.       The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2022/2023 on 17 May 2022 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

4.       The local board has set a total community grants budget of 218,331 for the 2022/2023 financial year.

5.       Thirty applications were received for Devonport-Takapuna Local Grants, Round One 2022/2023, requesting a total of $182,059.13 and ten multiboard applications were also received requesting a total of $78,120.00.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round One 2022/2023 listed in the following table:   

Table One: Devonport-Takapuna Local Grants Round One 2022/2023 grant applications.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2302-103

Methodist Church of New Zealand Northcote Takapuna Parish

Arts and culture

Towards Organist fee and digital organ hire at Takapuna Methodist Church on 9 October 2022

$1,000.00

Eligible

LG2302-110

Devonport Community project

Arts and culture

 Towards community classes on Te Reo, drawing, Tikanga, Active Ageing, Pottery/Quilting, room hire, and marketing costs from 17 October 2022 to 6 April 2023

$9,981.00

Eligible

LG2302-112

Raukatauri Music Therapy Trust

Arts and culture

Towards music therapist, progress reports for students, and return mileage (transport) at Wilson School from 7 February 2023 to 30 June 2023

$6,515.00

Eligible

LG2302-119

The Lake House Trust Inc

Arts and culture

Towards retaining walls, walkie talkies, a Marquee, and shade sails at Lake House Arts Centre

$5,950.00

Eligible

LG2302-121

Devonport Folk Music Club Inc

Arts and culture

Towards advertising and promotional material at Windsor Reserve

$1,100.00

Ineligible

LG2302-130

Depot Arts and Music Space

Arts and culture

Towards an Apple Mac, drum kit, amplifier, audio interface, computer monitor, electric guitar, bass guitar, and acoustic guitar

$10,000.00

Eligible

LG2302-131

 Andrew Saker

Arts and culture

Towards venue hire, staffing, and ticketing at The Pumphouse Theatre from 1 October 2022 to 29 October 2022

$10,000.00

 Eligible

LG2302-135

Devonport Senior Citizens Association Incorporated

Arts and culture

Towards stage lighting hardware such as high-power LED's and lighting cables at Harmony Hall

$1,180.00

Eligible

LG2302-109

Takapuna Play Centre

Community

Towards roof replacement and asbestos removal at Takapuna Playcentre from 9 January 2023 to 31 January 2023

$10,000.00

Eligible

LG2302-117

Yes Disability Resource Centre Services Trust

Community

Towards woodworking tools such as an 8 piece tool kit, foldable shop-light tool, twin battery pack, brushless stick vacuum, 18 volt inflator, router, orbital sander, and a fast charger

$2,304.55

Eligible

LG2302-115

Youthline Auckland Charitable Trust

Community

Towards costs of training and supervising volunteer counsellors from 1 October 2022 to 30 June 2023

$5,000.00

Eligible

LG2302-116

Blue Light Ventures Incorporated

Community

Towards costs of printing Street Smart handbook to be distributed at Carmel College, Westlake Boys High School, Westlake Girls High School, and Rosmini College from 30 December 2022 to 31 March 2023

$4,340.00

Eligible

LG2302-124

Our Wonen’s Network

Takapuna Community Facilities Trust

Community

Towards venue hire, printing, catering, venue decor, karakia, performer, and workshop fees at Positive Ageing Centre on 20 May 2023

$852.00

Eligible

LG2302-125

Play-A-While Toy Library Devonport

Community

Towards rent, insurance, website hosting, and management software at Devonport Community House

$2,705.55

Eligible

LG2302-128

Forrest Hill Community Garden

Community

Towards security lighting and camera, water pump and plumbing, gardening materials and soil, shade cloth (materials & labour), t-shirts, compost collection materials, and wages

$9,763.80

Eligible

LG2302-118

The Helping Paws Charitable Trust

Environment

Towards costs of cat food in Devonport-Takapuna

$1,500.00

Eligible

LG2302-123

Pupuke Birdsong Project

Takapuna Community Facilities Trust

Environment

Towards costs of planning, venue hire, and activity costs (hire of equipment & professional fees) at Killarney Reserve from 1 October 2022 to 1 April 2023

$4,980.25

Eligible

LG2302-129

RCI Funding & Grants

Events

Towards costs of promotional material and advertising

$1,096.00

Ineligible

LG2302-140

Active Living Group

Events

Towards costs of hiring staging and audio equipment and materials, and insurance at Windsor reserve on 4 December 2022

$8,664.00

Eligible

LG2302-106

North Shore Canoe and Youth Club

Sport and recreation

Towards costs of lifejackets and paddles

$3,400.00

Eligible

LG2302-108

Stanley Bowling Club Inc

Sport and recreation

Towards electrical repairs and upgrades, and replacing outdoor sensor lighting at Stanley Bowling and Petanque Club from 3 October 2022 to 1 December 2022

$10,000.00

Eligible

LG2302-113

P P Pupuke Golf Club Inc

Sport and recreation

Towards golf clubs, golf balls, and carry bags, and hiring digital activities wall at Pupuke Golf Club from 1 October 2022 to 31 March 2023

$10,000.00

Eligible

LG2302-114

Castor Bay Tennis Club Incorporated

Sport and recreation

Towards retaining wall repairs at Castor Bay Tennis Club from 10 October 2022 to 4 November 2022

$10,000.00

Eligible

LG2302-120

Takapuna Association Football Club Inc

Sport and recreation

Towards costs for roof repairs, including labour, materials, and equipment at Takapuna AFC Clubrooms from 26 November 2022 to 4 December 2022

$10,000.00

Eligible

LG2302-122

Kete Matauranga Trust

Sport and recreation

Towards boxing and training equipment, staffing, weights, drink bottles, a speaker, sandbags, and slamballs at Bayswater Park

$10,000.00

Eligible

LG2302-127

Takapuna Amateur Athletic Club

Sport and recreation

Towards kitchen installation, fixtures, skip bins, and paint at Takapuna Amateur Athletics & Harrier Club clubrooms from 3 October 2022 to 23 December 2022

$8,122.00

Eligible

LG2302-133

Milford Tennis Club Inc

Sport and recreation

Towards cleaning services at Milford Tennis Club

$3,505.00

Eligible

LG2302-134

PP North Shore Rugby Football Club Inc

Sport and recreation

Towards purchasing and installation costs for a passthrough dishwasher at North Shore Rugby Football Club from 1 October 2022 to 31 December 2022

$7,100.00

Eligible

LG2302-136

2021 Softball Limited

Sport and recreation

Towards softball kit bags and transport

$2,999.98

Eligible

LG2302-138

Wakatere Boating Club Incorporated

Sport and recreation

Towards waterproofing roof, racks, work bench, trolleys and spacers, and labour and materials at Wakatere Boating Club from 3 October 2022 to 30 November 2022

$10,000.00

Eligible

Total

 

 

 

$182,059.13

 

 

That the Devonport-Takapuna Local Board:

b)      agree to fund, part-fund or decline each application in Devonport-Takapuna Multiboard Round One 2022/2023, listed in Table Two:

Table Two: Devonport-Takapuna Multiboard Round One 2022/2023 grant applications

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2223-115

African Film Festival New Zealand Trust

Arts and culture

Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket from September 2022 to December 2022

$2,700.00

Eligible

MB2223-128

Nightsong

Arts and culture

Towards costs to present 30 performances of The Worm - 2023 Auckland Regional Tour in Bruce Mason Centre, Hawkins Theatre, Vodafone Events Centre, Māngere Arts Centre, Glen Eden Playhouse Theatre, and Herald Theatre from October 2022 to June 2023

$15,000.00

Eligible

MB2223-134

North Shore CMA

Community

Towards operational costs to run eight Companionship and Morning Activities for Seniors in various venues in the north local boards from January 2023 to December 2023

$10,000.00

Eligible

MB2223-136

CNSST Foundation

Community

Towards costs for social work counseling, social media publishing, community workshops, and community cultural days at the Community Cultural Education and Meadowood Community House from November 2022 to June 2023

$10,000.00

Eligible

MB2223-142

Rainbow Youth Incorporated

Community

Towards costs to run Rainbow Youth Peer Support Groups in multiple locations across Auckland from October 2022 to September 2023

$5,120.00

Eligible

MB2223-135

The Helping Paws Charitable Trust

Environment

Towards installation of isolation cages in new Little Blue Penguin Wing at Pebblebrooke Road Mangawhai from October 2022 to September 2024

$5,260.00

Eligible

MB2223-107

Kaipātiki Project Inc

Events

Towards costs to run EcoFest North 2023 in North Auckland local board areas from November 2022 to June 2023

$4,500.00

Eligible

MB2223-113

Harbour Sport

Events

Towards traffic management, transport costs, temporary fencing, and sound hire at the Shore to Shore Fun Run in Takapuna Beach and Milford Beach and Reserve on 26 March 2023

$4,800.00

Eligible

MB2223-114

Auckland Events Company T/A Food Truck Collective

Events

Towards live music, face painting, and waste collection for the Food Truck Collective - Street Food Summer Series all over Auckland from October 2022 to May 2023

$13,240.00

Eligible

MB2223-102

Badminton North Harbour

Sport and recreation

Towards the upgrade of CCTV equipment at Badminton North Harbour from October 2022 to November 2022

$7,500.00

Eligible

Total

 

 

 

$78,120.00

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

 

9.       The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2022/2023 on 17 May 2022 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

10.     The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

11.     The local board has set a total community grants budget of 218,331 for the 2022/2023 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·    local food production and food waste reduction

·    decreasing use of single-occupancy transport options

·    home energy efficiency and community renewable energy generation

·    local tree planting and streamside revegetation

·    education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

18.     A summary of each application received through Devonport-Takapuna Local Grants, Round One 2022/2023 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

20.     Sixteen applicants applying to Devonport-Takapuna Local Grants Round One and eight applicants applying to the multiboard round one 2022/2023 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups is within the adopted 10-year Budget 2021/2031 and local board agreements.

22.     The local board has set a total community grants budget of 218,331 for the 2022/2023 financial year.

23.     Thirty applications were received for Devonport-Takapuna Local Grants, Round One 2022/2023, requesting a total of $182,059.13 and ten multiboard applications were also received requesting a total of $70,120.00.

24.       Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26.     Following the Devonport-Takapuna Local Board allocating funding for round one of the local grants and multiboard grants, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

a

Devonport-Takapuna Local Board Grants programme 2022-2023 (Under Separate Cover)

b

Devonport-Takapuna Local Grants Round One 2022-2023 Grant Applications (Under Separate Cover)

c

Devonport-Takapuna Local Grants Multi-Board Round One 2022-2023 Grant Applications (Under Separate Cover)

     

Ngā kaihaina

Signatories

Author

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori

File No.: CP2022/14075

 

   Te take mō te pūrongo

Purpose of the report

1.       To seek formal views from the local board on the Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori project.

Whakarāpopototanga matua

Executive summary

2.       Community Bike Hubs is a project to accelerate Auckland Transport’s commitment to providing better access to bikes through the establishment of Community Bike Hubs.

3.       The project is funded through Auckland Council’s Ngā Tiriti Ngangahau - The Vibrant Streets (formerly Regional Streets for People) programme.

4.       In the new Community Bike Hub model, Auckland Transport owns the Bike Hubs and takes responsibility for set-up costs while the community runs and operates the Bike Hubs.

5.       This report is seeking views from the local board on:

·    what is the local board’s interest and preferred level of engagement in the Community Bike Hubs?

·    does the local board support the Community Bike Hub approach?

·    are there any specific Bike Hub sites in addition to the ones proposed in Attachment A that the local board wants investigated?

·    does the local board have any community groups or individuals in particular they would like Auckland Transport to be engaging as part of this project?

6.       Auckland Transport will review the formal feedback from local boards. Auckland Transport will then evaluate and confirm Community Bike Hub Operators and progress landowner approvals. 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)    provide their formal views on the Community Bike Hubs project

b)    provide their preferred level of engagement in the Community Bike Hubs project

c)    provide any additional sites for consideration for Community Bike Hubs

d)    provide any community groups or individuals for Auckland Transport to engage with on Community Bike Hubs.

 

Horopaki

Context

7.       The Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori project is developing a new model of Bike Hubs that are owned by Auckland Transport and operated by the community.

8.       The project seeks to promote the successes of community Bike Hubs by funding the establishment and ongoing operation of Bike Hubs while empowering local communities to run and operate the Bike Hub.

9.       Bike Hubs, Bike Kitchens, Bike Spaces and Bike Boxes have been successful community initiatives in Auckland that improve access to bikes by fixing up and redistributing bikes as well as providing events, activations, information and education. These community initiatives are variously supported by Auckland Transport, other Council-Controlled Organisations (CCO), local boards, other agencies and commercial partners and have been shown to be highly successful at the different scales they target.

10.     Bike Hubs were identified as the operating model best suited to growth, with strong organisational accountability, consistent hours, wide offerings and deep roots into the community.

11.     The Community Bike Hubs project has identified the following locations as being a good fit for the new model:

·    Papakura

·    Grey Lynn

·    Pakuranga

·    Manukau

·    Northcote

·    Epsom

·    Onehunga

·    Devonport

12.     The project also will scale up existing bike spaces in Mt Roskill and Waiheke into full Bike Hubs.

13.     Despite their success and their intention to grow, key barriers to growth have been identified for Bike Hubs such as set-up costs and uncertainty of ongoing funding. Auckland Transport’s Sustainable Mobility team has been leading a programme of work to address these barriers and enable growth of the Bike Hub network.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The new Community Bike Hub model is an Auckland Transport-owned, community-run model in which Auckland Transport takes ownership of landowner permissions, consenting, set-up costs and all ongoing site requirements. Auckland Transport then partners with and initially funds community organisations to operate these Bike Hubs, employing locals and developing extensive volunteer networks.

15.     Bike Hubs have historically been housed in two or three shipping containers and this is the model most appropriate to most locations. However, in some locations, CCO or other property agency, such as a town centre storefront or council facility, exists that could be used for a Bike Hub.


 

16.     Auckland Transport will fully fund these Community Bike Hubs in their first year and will aim in subsequent years to reduce funding to a sustainable level while adding other funding sources such as koha, donated bike sales, other grants or funders and commercial partnerships. Further, Auckland Transport will fully support these Bike Hubs and other existing spaces with dedicated resources, guidance and advice, connections to other Bike Hubs and the wider network, training, upskilling and more.

17.     This initiative supports Auckland Council’s strategic goals related to development of alternative modes of transport, especially cycling and its climate change goals.  Most local  board plans across the region prioritise responses to climate change, including the promotion of alternatives to travelling by car. 

18.     Auckland Transport recommends that local boards support this initiative. Auckland Transport is seeking feedback and more information on:

·    Interest – Does the local board support the Community Bike Hub project?

·    Engagement level - Does the board wish to engage in this project. If so, would it like to:

Collaborate: provide additional funds or resources and participate as a partner with Auckland Transport (now or in the future)

Consult: engage actively, express its views and work with Auckland Transport

Be Informed: Auckland Transport will keep the local board informed about the project’s progress.

·    Site selection – Are there Bike Hub sites beyond those proposed in Attachment A that the local board thinks would be worth investigating? Community members have helped identify possible locations in each local board area. This report is seeking local boards to provide specific sites they think would be especially appropriate or inappropriate for this project.

·    Community groups –  Are there any community groups or individuals in particular the local board recommends Auckland Transport engage as part of this project?

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, Auckland’s Climate Action Plan and the council’s priorities.

20.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

21.     The primary climate change benefit of this plan is that Bike Hubs encourage more people to cycle, reducing the number of car journeys and therefore carbon emissions.

22.     The Community Bike Hubs project contributes to Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan as the hubs enable reduced emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     This project is engaging with Community Facilities, Parks Sports and Recreation, Eke Panuku and local boards in order to identify options for possible locations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     Workshops were held with local boards where a proposed Hub would be located within that Local Board area throughout August and September 2022. Informal steering from boards suggest strong support for this project and additional considerations for site selection.

25.     This report is seeking formal feedback from impacted local boards.

Tauākī whakaaweawe Māori

Māori impact statement

26.     Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

 

27.     Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

 

28.     The Community Bike Hubs project has te ao Māori woven throughout. The designs and marketing draw from Māori artists and designs, and the Bike Hub Operating Model explicitly calls out engaging with cultural groups and individuals.

 

29.     There is opportunity for mana whenua to operate and be involved with these Bike Hubs.

Ngā ritenga ā-pūtea

Financial implications

30.     Auckland Transport is fully funding the Bike Hubs for the first year of operation, and looking to slowly step down Auckland Transport funding to around 40 per cent of operating expenses in the long term. Auckland Transport expects the shortfall to be made up from sale of bikes, koha, other grants or funders and commercial partnerships.

31.     This decision has no financial implications for the Devonport-Takapuna Local Board at this time as Auckland Transport is funding the bike hub for the first year. If the local board wishes to contribute financially in future the implications will be reported then.

32.     Should the local board wish to contribute funding in the future, the project team would welcome a discussion on the matter. The outcome of that discussion would need to be recorded in a decision report, and that report would include detailed information about financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     The proposed decision to proceed with the Community Bike Hub project does not put the Devonport-Takapuna Local Board at financial or legal risk.  The decision authorises feedback to an Auckland Transport process and that organisation carries the decision-making risk.

 

Ngā koringa ā-muri

Next steps

34.     Auckland Transport will review the formal feedback from local boards. Auckland Transport will then evaluate and confirm community bike hub operators.

35.     An estimate timeline of actions is provided in Table One below: 

Table One – Estimated Timeline

Date

Action

September 2022

Auckland Transport will continue to work on site development and procurement of the physical assets such as containers, tools and fit-out, etc.

Local boards provide their formal views on potential sites by report.

October 2022

Auckland Transport evaluates and confirms Bike Hub Operators for Stage 1 Bike Hubs. 

There is targeted community engagement and hub operator training in the locations selected for Stage 1 Bike Hubs.

November 2022

Stage 1 Community Bike Hubs open. Stage 1 include Bike Hubs already identified as quick turnaround because of strong existing community support and reduced landowner permissions and consenting requirements.

November - March 2023

There is targeted community engagement and Bike Hub operator training in the locations selected for Stage 2 Community Bike Hub delivery.

April 2023

Stage 2 Community Bike Hubs open. These include Bike Hubs with less active support or with consent or permission required.

March - July 2023

There is targeted community engagement and Bike Hub operator training in the locations selected for Stage 3 Community Bike Hub delivery.

August 2023

Stage 3 Community Bike Hubs open. These include Bike Hubs where a greater level of engagement or site permissions or consents are needed.

July 2024

Project funding ends and Community Bike Hubs are supported through standard Sustainable Mobility funding and other funding sources.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Locations and proposed sites

131

     

Ngā kaihaina

Signatories

Author

Ben Mansfield, Auckland Transport, Community Bike Hubs Manager

Authorisers

Louise Mason - General Manager Local Board Services

Eric Perry - Local Area Manager


Devonport-Takapuna Local Board

20 September 2022

 

 

Graphical user interface, application

Description automatically generated


Devonport-Takapuna Local Board

20 September 2022

 

 

2022 local government elections - meetings and decision-making until new local board members make their declarations

File No.: CP2022/12725

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new local board.

Whakarāpopototanga matua

Executive summary

2.       The last meeting of the Devonport-Takapuna Local Board in this current term is scheduled for 20 September 2022. Between that meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. As for each of the previous terms, temporary arrangements for making these decisions need to be confirmed.

3.       The term of office of the current local board members ends the day following the official declaration of election results. Following the declaration, which is expected to be Friday 14 October 2022, the term of office for members elected to the local board will commence.

4.       For the period from the commencement of their term of office until their inaugural meeting where members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under existing delegations.

5.       The existing local boards delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum. 

6.       Staff also seek confirmation of arrangements for making decisions at the local board level in the period between the final local board meeting and the official end of term. The urgent decision delegations and process that is already in place adequately caters for this scenario.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (20 September 2022) and the end of term (15 October 2022).

b)      note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c)      note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d)      request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

 

 

Horopaki

Context

7.       Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 14 October 2022, with the term of office of current members ending and the term of office of new members commencing on 15 October 2022.

8.       The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9.       Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10.     As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

·    making urgent decisions before the end of term

·    making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11.     Between the last business meeting and the declaration of results expected around 14 October 2022, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12.     The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13.     All requests for an urgent decision will need to be supported by adequate staff advice and information and clear recommendations.

Decision-making during the interregnum

14.     All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15.     The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16.     During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17.     As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20.     These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21.     The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23.     A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24.     This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26.     This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2022.

Ngā koringa ā-muri

Next steps

27.     The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2022.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason - General Manager Local Board Services

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

Devonport-Takapuna Joint Council-Controlled Organisation’s work programme 2021/2022 Quarter Four update.

File No.: CP2022/14129

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Devonport-Takapuna Joint Council-Controlled Organisation’s work programme 2021/2022 quarter four update.

Whakarāpopototanga matua

Executive summary

2.       The Devonport-Takapuna Joint Council-Controlled Organisations Engagement Plan 2021/2022 was adopted on 20 July 2021 (resolution number DT/2021/109).

3.       Updates are provided to local boards each quarter to show both changes to the joint CCO engagement plan itself, and to provide updates on the CCO’s work programme items included in the attachments to the joint CCO engagement plan.

4.       This report provides the Devonport-Takapuna Joint Council-Controlled Organisation’s work programme 2021/2022 quarter four updates from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare shown as Attachments A-D to this agenda report. 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the Devonport-Takapuna Joint Council -Controlled Organisations work programme 2021/2022 quarter four updates shown as Attachments A-D in the agenda report.

Horopaki

Context

5.       The Devonport-Takapuna Joint Council-Controlled Organisations Engagement Plan 2021/2022 was adopted on 20 July 2021 (resolution number DT/2021/109).

6.       The quarter 4 updates to the 2021/2022 engagement plan, provided by each of the CCOs, are shown as Attachments A-D on this agenda report.

Tātaritanga me ngā tohutohu

Analysis and advice

Auckland Transport

Auckland Transport’s 2021/2022 quarter four work programme update

7.       Auckland Transport’s work programme updates for quarter four are provided in Attachment A to the agenda report.

8.       The following items have been completed:

·        1-11 Grenada Avenue, Forrest Hill

·        Brian Avenue, Forrest Hill

·        Westwell Road pedestrian crossing

·        208 East Coast Road pedestrian crossing

·        220-224 Forrest Hill Road, new pedestrian crossing

·        113 Bayswater Road – pedestrian crossing

·        19 and 49 Sunnynook Road (Sunnynook Primary School) – pedestrian crossing

·        85 Sunnynook Road (Wairau Intermediate School) – pedestrian crossing – Completed

·        Inga Road, Milford – pedestrian crossing – Completed

·        Smales Farm Busway – platform extension – Completed

Tātaki Auckland Unlimited

Tātaki Auckland Unlimited’s 2021/2022 quarter four work programme update

9.       Tātaki Auckland Unlimited’s work programme updates for Quarter Four are provided as Appendix B to the agenda report.

Eke Panuku Development Auckland

10.     Eke Panuku’s work programme updates for Quarter Four are provided as Appendix C to the agenda report.

Watercare

11.     Watercare’s work programme updates for Quarter Four are provided as Appendix D to the agenda report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Receiving the quarter four updates to the 2021/2022 CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however many of the projects referred to will.

13.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Receiving the quarter four updates to the Joint CCO Engagement Plan 2021/2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations  addresses key elements of the recommendations made by the CCO Review, including ensuring the communication of clear, up to date information from CCOs to local boards on projects in their area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focused on those priority areas.

16.     Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

17.     Receiving the quarter four updates to the Joint CCO Engagement Plan 2021/2022 may have a positive impact on local engagement with mana whenua and mataawaka.

18.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advanced planning of how different parts of the community will be involved

Ngā ritenga ā-pūtea

Financial implications

19.     Receiving the quarter four updates to the 2021/2022 CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for the local board.

20.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

22.     The local board will receive the next quarterly update for quarter One for the Devonport-Takapuna Joint Council-Controlled Organisations Local Board Engagement Plan 2022/2023  in late 2022.

23.     A workshop will be held in early 2023 to begin the development of a new engagement plan for 2023-24

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport 2021/2022 Q4 Report - Devonport-Takapuna Local Board

141

b

Tataki Auckland Unlimted 2021/2022 Q4 Report - Devonport-Takapuna Local Board

145

c

Eke Panuku Development Auckland 2021/2022 Q4 Report - Devonport-Takapuna Local Board

151

d

Watercare 2021/2022 Q4 Report - Devonport-Takapuna Local Board

153

     

Ngā kaihaina

Signatories

Authors

Maureen Buchanan - Local Board Advisor

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Rose Leonard - Manager Governance Services

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

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20 September 2022

 

 

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20 September 2022

 

 

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20 September 2022

 

 

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Devonport-Takapuna Local Board

20 September 2022

 

 

Update on review of classification of local parks in the Devonport Takapuna Local Board area

File No.: CP2022/13314

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Devonport-Takapuna Local Board with the current status and classification of local parks in the local board area in response to resolution number DT/2022/104 passed at the board’s July 2022 business meeting.

Whakarāpopototanga matua

Executive summary

2.       The Devonport-Takapuna Local Board approved the development of the Devonport-Takapuna Local Parks Management Plan (LPMP) (resolution number DT/2019/107) in June 2019.

3.       The LPMP provides a policy framework to manage use, protection, and development of the Devonport-Takapuna local parks network. It includes park land for which the local board has delegated decision-making, held under both the Reserves Act 1977 and the Local Government Act 2002 (LGA).

4.       A key step in the development of the plan is to check the status and classification of park land in the local board area.

5.       At a local board workshop on 5 July 2022 staff presented information and proposed recommendations for unclassified reserve parcels in the local board area.

6.       At its 20 July 2022 business meeting the local board resolved the following (resolution number DT/2022/104);

a)      notes that research into the status and classification of parks and reserves in the Devonport-Takapuna Local Board area was begun more than two years ago as the first phase of the Local Parks Management Plan process

b)      understands that initial research was undertaken by a mix of council staff and external contractors – but was then halted as a result of Covid disruptions and staff departures

c)      is pleased that the research has now been re-started and the initial information collected is being reviewed, and more information is being added

d)      requests a detailed update on progress so the board fully understands how much of the research has been completed to date, and how much is yet to be undertaken

e)      requests that the local board be provided, at its August business meeting, with the spreadsheet on which the information is being collated, and which contains (among other date):

·        a list of parks and reserves in the Devonport-Takapuna Local Board area

·        the name of each park or reserve

·        the address of each park or reserve

·        the identifiers and descriptions of each piece of land making up each park or reserve, including the title, lot, and DP numbers

·        whether each parcel is held under the Local Government Act or the Reserves Act

·        the current classification of land held under the Reserves Act

f)       requests that copies of the legal titles and documents such as gazette notices which have already obtained in support of this research – either by current staff working on the project, previous staff, or external contractors – be provided if requested by local board members

g)      notes that these requests are only for documents and information which have already been obtained, or which will be obtained during the course of the business-as-usual work on this project up to our August business meeting. We are not requesting that any additional resources or staff time over and above the business-as-usual work be committed to this before the August meeting.

7.       The information requested by the local board at its July business meeting is provided in Attachment A to this agenda report. This is a working document.

8.       Staff are continuing to research land parcels to consider their recommended classifications. It is noted that the attached spreadsheet includes the detailed information requested in the resolution reflecting the most up-to-date research however the proposed classification of many parcels is still to be confirmed.

9.       A progress update on the development of the LPMP and classification proposals was provided to the local board at the 5 July 2022 workshop. Attachment B to this agenda report outlines the timeline and process for developing the LPMP. Staff intend to provide recommendations on classification proposals for the local board to consider in early 2023.

10.     A briefing on the LPMP will be given to the incoming board following the upcoming elections.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the update on the current land status and land classification of local parks in the Devonport-Takapuna Local Board area.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Land parcels working document

157

b

High level timeline and process

203

     

Ngā kaihaina

Signatories

Author

Tommo Cuthbert-Ashmore - Service and Asset Planner

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

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Devonport-Takapuna Local Board

20 September 2022

 

 

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Devonport-Takapuna Local Board

20 September 2022

 

 

Summary of Confidential Decisions and related information released into Open

File No.: CP2022/12941

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note confidential decisions made by the Devonport-Takapuna Local Board, and related information released into the public domain.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of confidential decisions that have been made by the Devonport-Takapuna Local Board which can now be released into the public domain.

3.       The following reports and minutes can now be released, and are included as attachments to this agenda report:

Date of Decision

Subject

16 August 2022

Devonport-Takapuna Local Board Business Meeting, 16 August 2022 – Confidential Agenda Attachments

4.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Local board members should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the confidential decisions made by the Devonport-Takapuna Local Board, and related information that are now publicly available.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Confidential Agenda Attachment, Tuesday 16 August 2022

207

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

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Devonport-Takapuna Local Board

20 September 2022

 

 

Resolutions Pending Action report

File No.: CP2022/10995

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Devonport-Takapuna Local Board with the status and update of all resolutions that are pending action from staff.

Whakarāpopototanga matua                          

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of actions that the local board have requested of operational staff.

3.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this report. Local board members should direct any questions to the local board support staff.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board resolutions pending action report as at 14 September 2022.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Resolutions in Progress

215

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 

 



Devonport-Takapuna Local Board

20 September 2022

 

 

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Devonport-Takapuna Local Board

20 September 2022

 

 

Chairpersons' Report

File No.: CP2022/04653

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson R. Jackson for her verbal report

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

Elected Members' Reports

File No.: CP2022/04657

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the August 2022 Meeting

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank members for their verbal reports.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

Devonport-Takapuna Local Board - Record of Workshops August 2022

File No.: CP2022/04662

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a record of Devonport-Takapuna Local Board workshops held during August 2022.

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on Tuesday 9 August 2022, the board was briefed on:

·    Community Facilities

-     Becroft changing room and toilet options assessment

·    Healthy Waters

-     Healthy Waters Regionwide Network Discharge Consent Feedback

·    Kainga Ora

-     2 Bardia Street Development

3.       At the workshop held on Tuesday 13 September 2022, the board was briefed on:

·    Grants

-     Local Grants Round 1

·    Community Facilities

-     Work programme changes

·    Auckland Transport

-     Community Bike Hubs

4.       Records of these workshops are attached to this report.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in August 2022.

 

 


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Workshop Record Tuesday 09 August 2022

223

b

Devonport-Takapuna Local Board Workshop Record Tuesday 13 September 2022

227

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 September 2022

 

 

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20 September 2022

 

 

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