Minutes of Devonport-Takapuna Local Board - Tuesday, 20 September 2022

a) thank Member Aidan Bennett for his term of service he has given to the Devonport-Takapuna Local Board and the community and wish him well for the future.

CARRIED

6.3

150th Anniversary of Patuone's life

Resolution number DT/2022/130

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) acknowledge the 150^th Anniversay of Patuone’s death.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Sonja Yelich - Flooding in Rata Road, Devonport
	Sonja Yelich was in attendance to address the board in support of this item. A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2022/131 MOVED by Chairperson R Jackson, seconded by Member T van Tonder: That the Devonport-Takapuna Local Board: a) receive the presentation from Sonja Yelich and thank her for her attendance b) request that local board staff pass details of Ms Yelich’s concerns to Healthy Waters and any other relevant council departments and CCOs c) ask that Healthy Waters, and any other council departments and CCOs including Resilient Land and Coast, who may need to be involved investigate the issue and report back to the local board and Ms Yelich on identified causes and potential solutions CARRIED
	Attachments a 20 September 2022 - Devonport-Takapuna Local Board Meeting - Item 9.1 Sonja Yelich - Flooding in Rata Road, Devonport - Supporting pictures

9.2

Lance Cablk, Restoring Takarunga Hauraki – Landowner approval and proposed new community lease for Devonport Peninsula Trust at 27a Lake Rd

Lance Cablk and Nigel Bioletti were in attendance to address the board in support of this item.

Resolution number DT/2022/132

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) thank Lance Cablk for his attendance and presentation in support of this item, being considered at Item 13 on this agenda

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Local Board input on the National Policy Statement for Freshwater Management

Resolution number DT/2022/133

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) note the feedback received from communities through the first stage of public engagement with the National Policy Statement - Freshwater Management 2020, in Attachments D, E, and F to the agenda report

b) provide the following initial feedback to the development of the National Policy Statement - Freshwater Management 2020 values, that the Devonport-Takapuna Local Board:

i. supports the implementation of the broader Hauraki Gulf FMU as shown on p25 of this agenda report, and concurs with mana whenua views that more localised spatial identification would be required

ii. considers that it is essential that local voice remains a key part of developing the NPS-FM and FMU areas and that local voice is strongly retained in any management or regulatory structure which has governance or operational responsibility for implementation and monitoring – such as councils, CCOs, or the new Water Services Entities

iii. highlights the impact of freshwater on marine receiving environments such as estuaries, wetlands, beaches, and wider coastal areas, particularly where fresh and saline environments co-mingle – noting that our area has numerous SEA (Significant Ecological Areas) including Shoal Bay and the majority of our local board area’s coastline, which are already vulnerable to intensive urbanization

iv. highlights the impact of freshwater on other freshwater receiving environments – such as Lake Pupuke, Auckland’s largest natural freshwater lake and an SEA (Significant Ecological Area) which already has declining water quality and ecosystem, and supports the inclusion of Lake Pupuke and Quarry Lake as a sub FMU

v. highlights the importance of the Wairau catchment, the largest catchment on the North Shore, and recommend that this be considered as its own sub FMU, noting that the Devonport-Takapuna and Kaipatiki local boards along with a range of council SMEs and community stakeholders have joined forces to form the Wairau Catchment Working Group over the past three years.

vi. highlights the impact of freshwater on the health and biodiversity of our natural land environments

vii. strongly expresses our concern over the negative effects on our natural environment resulting from the increased urban intensification required by the NPS-UD and Resource Management (Housing Supply and Other Matters) Amendment Act

c) notes that there will be multiple further opportunities for local board and community engagement and input during the NPS-FM process

CARRIED

12	Local Board Annual Report 2021/2022
	A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2022/134 MOVED by Member A Bennett, seconded by Member G Wood: That the Devonport-Takapuna Local Board: a) adopt the draft 2021/2022 Devonport-Takapuna Local Board Annual Report as tabled. b) request that the infographic headed ‘Devonport-Takapuna projects and improvements’ at p7 of the report (p89 of this agenda report) be amended to show the correct location of the Patuone Walkway project c) ask that the new community area and playspace by the Sunnynook Community Centre be added to the infographic headed ‘Devonport-Takapuna projects and improvements’ at p7 of the report (p89 of this agenda report) d) request that English translations to Te Reo Maori wording be supplied in the document. e) note that any proposed minor corrections or changes to the annual report after its adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022. CARRIED
	Attachments a 20 September 2022 - Devonport-Takapuna Local Board Meeting - Item 12 - Local Board Annual Report 2021/2022 - Updated draft DTLB annual report 21/22

Proposed new community lease and landowner approval to Devonport Peninsula Trust at Dacre Park, 27a Lake Road, Devonport

Resolution number DT/2022/135

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) Publicly notify the intention to grant, under Section 54(i) of the Reserves Act 1977, a new community ground lease to the Devonport Peninsula Trust for 814 square meters (more or less) located at Dacre Park, 27a Lake Road, Devonport on the land legally described as Lot 1 DP 77578 contained in title NA33D/1198 and held in fee simple by Auckland Council. (as per Attachment A to the agenda report – Site plan for Devonport Peninsula Trust Nursery), subject to the following terms and conditions:

i) term – 10 years, commencing 1 November 2022, with one 10-year right of renewal.

ii) rent – $1.00 plus GST per annum if demanded; and

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the agenda report – Community Outcomes Plan).

b) approve all other terms and conditions which are in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c) note that iwi engagement for Auckland Council’s intention to grant a new community ground lease to Devonport Peninsula Trust located at Dacre Park, 27a Lake Road, Devonport has been undertaken, and that iwi raised no concerns about the proposal.

d) delegate to the local board chairperson to appoint a hearings panel comprising three local board members or alternatively an independent commissionaire, if required, to consider any objections received following the public notification of council’s intention to grant a new community ground lease to the Devonport Peninsula Trust for land at Dacre Park located at 27a Lake Road, Devonport, and delegate the panel to make a decision.

e) grant, in the absence of any submissions or objections received to the proposal, under Section 54 (i) of the Reserves Act 1977, a new community ground lease to Devonport Peninsula Trust for 814 square meters (more or less) located at Dacre Park, 27a Lake Road, Devonport on the land legally described as Lot 1 DP 77578 contained in title NA33D/1198 and held in fee simple by Auckland Council. (as per Attachment A to the agenda report – Site plan for Devonport Peninsula Trust Nursery).

f) grant, in the absence of any submissions or objections received to the proposal, landowner approval to Devonport Peninsula Trust for the development of a community nursery as per Attachment A to the agenda report.

CARRIED

Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2022/2023, grant allocations

Resolution number DT/2022/136

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round One 2022/2023 listed in the following table:

Table One: Devonport-Takapuna Local Grants Round One 2022/2023 grant applications.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
LG2302-131	Andrew Saker	Arts and culture	Towards venue hire, staffing, and ticketing at The Pumphouse Theatre from 1 October 2022 to 29 October 2022	$10,000.00	$0.00
LG2302-103	Methodist Church of New Zealand Northcote Takapuna Parish	Arts and culture	Towards Organist fee and digital organ hire at Takapuna Methodist Church on 9 October 2022	$1,000.00	$1,000.00
LG2302-110	Devonport Community project	Arts and culture	Towards community classes on Te Reo, drawing, Tikanga, Active Ageing, Pottery/Quilting, room hire, and marketing costs from 17 October 2022 to 6 April 2023	$9,981.00	$5,000.00
LG2302-112	Raukatauri Music Therapy Trust	Arts and culture	Towards music therapist, progress reports for students, and return mileage (transport) at Wilson School from 7 February 2023 to 30 June 2023	$6,515.00	$2,000.00
LG2302-119	The Lake House Trust Inc	Arts and culture	Towards retaining walls, walkie talkies, a Marquee, and shade sails at Lake House Arts Centre	$5,950.00	$4,000.00
LG2302-130	Depot Arts and Music Space	Arts and culture	Towards an Apple Mac, drum kit, amplifier, audio interface, computer monitor, electric guitar, bass guitar, and acoustic guitar	$10,000.00	$4,000.00
LG2302-135	Devonport Senior Citizens Association Incorporated	Arts and culture	Towards stage lighting hardware such as high-power LED's and lighting cables at Harmony Hall	$1,180.00	$1,180.00
LG2302-121	Devonport Folk Music Club Inc	Arts and culture	Towards advertising and promotional material at Windsor Reserve	$1,100.00	$0.00
LG2302-109	Takapuna Play Centre	Community	Towards roof replacement and asbestos removal at Takapuna Playcentre from 9 January 2023 to 31 January 2023	$10,000.00	$5,000.00
LG2302-115	Youthline Auckland Charitable Trust	Community	Towards costs of training and supervising volunteer counsellors from 1 October 2022 to 30 June 2023	$5,000.00	$5,000.00
LG2302-116	Blue Light Ventures Incorporated	Community	Towards costs of printing Street Smart handbook to be distributed at Carmel College, Westlake Boys High School, Westlake Girls High School, and Rosmini College from 30 December 2022 to 31 March 2023	$4,340.00	$3,000.00
LG2302-117	Yes Disability Resource Centre Services Trust	Community	Towards woodworking tools such as an 8 piece tool kit, foldable shop-light tool, twin battery pack, brushless stick vacuum, 18 volt inflator, router, orbital sander, and a fast charger	$2,304.55	$2,304.55
LG2302-124	Our Women’s Network Takapuna Community Facilities Trust	Community	Towards venue hire, printing, catering, venue decor, karakia, performer, and workshop fees at Positive Ageing Centre on 20 May 2023	$852.00	$557.00
LG2302-125	Play-A-While Toy Library Devonport	Community	Towards rent, insurance, website hosting, and management software at Devonport Community House	$2,705.55	$2,327.55
LG2302-128	Forrest Hill Community Garden	Community	Towards security lighting and camera, water pump and plumbing, gardening materials and soil, shade cloth (materials & labour), t-shirts, compost collection materials, and wages	$9,763.80	$6,000.00
LG2302-118	The Helping Paws Charitable Trust	Environment	Towards costs of cat food in Devonport-Takapuna	$1,500.00	$1,500.00
LG2302-123	Pupuke Birdsong Project Takapuna Community Facilities Trust	Environment	Towards costs of planning, venue hire, and activity costs (hire of equipment & professional fees) at Killarney Reserve from 1 October 2022 to 1 April 2023	$4,980.25	$2,500.00
LG2302-140	Active Living Group	Events	Towards costs of hiring staging and audio equipment and materials, and insurance at Windsor reserve on 4 December 2022	$8,664.00	$5,500.00
LG2302-129	RCI Funding & Grants	Events	Towards costs of promotional material and advertising	$1,096.00	$0.00
LG2302-106	North Shore Canoe and Youth Club	Sport and recreation	Towards costs of lifejackets and paddles	$3,400.00	$2,800.00
LG2302-108	Stanley Bowling Club Inc	Sport and recreation	Towards electrical repairs and upgrades, and replacing outdoor sensor lighting at Stanley Bowling and Petanque Club from 3 October 2022 to 1 December 2022	$10,000.00	$2,000.00
LG2302-113	P P Pupuke Golf Club Inc	Sport and recreation	Towards golf clubs, golf balls, and carry bags, and hiring digital activities wall at Pupuke Golf Club from 1 October 2022 to 31 March 2023	$10,000.00	$0.00
LG2302-114	Castor Bay Tennis Club Incorporated	Sport and recreation	Towards retaining wall repairs at Castor Bay Tennis Club from 10 October 2022 to 4 November 2022	$10,000.00	$3,500.00
LG2302-120	Takapuna Association Football Club Inc	Sport and recreation	Towards costs for roof repairs, including labour, materials, and equipment at Takapuna AFC Clubrooms from 26 November 2022 to 4 December 2022	$10,000.00	$2,500.00
LG2302-122	Kete Matauranga Trust	Sport and recreation	Towards boxing and training equipment, staffing, weights, drink bottles, a speaker, sandbags, and slamballs at Bayswater Park	$10,000.00	$0.00
LG2302-127	Takapuna Amateur Athletic Club	Sport and recreation	Towards kitchen installation, fixtures, skip bins, and paint at Takapuna Amateur Athletics & Harrier Club clubrooms from 3 October 2022 to 23 December 2022	$8,122.00	$2,000.00
LG2302-133	Milford Tennis Club Inc	Sport and recreation	Towards cleaning services at Milford Tennis Club	$3,505.00	$0.00
LG2302-134	PP North Shore Rugby Football Club Inc	Sport and recreation	Towards purchasing and installation costs for a passthrough dishwasher at North Shore Rugby Football Club from 1 October 2022 to 31 December 2022	$7,100.00	$7,100.00
LG2302-136	2021 Softball Limited	Sport and recreation	Towards softball kit bags and transport	$2,999.98	$0.00
LG2302-138	Wakatere Boating Club Incorporated	Sport and recreation	Towards waterproofing roof, racks, work bench, trolleys and spacers, and labour and materials at Wakatere Boating Club from 3 October 2022 to 30 November 2022	$10,000.00	$2,000.00
Total				$182,059.13	$72,769.10

That the Devonport-Takapuna Local Board:

b) agree to fund, part-fund or decline each application in Devonport-Takapuna Multiboard Round One 2022/2023, listed in Table Two:

Table Two: Devonport-Takapuna Multiboard Round One 2022/2023 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
MB2223-115	African Film Festival New Zealand Trust	Arts and culture	Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket from September 2022 to December 2022	$2,700.00	$0.00
MB2223-128	Nightsong	Arts and culture	Towards costs to present 30 performances of The Worm - 2023 Auckland Regional Tour in Bruce Mason Centre, Hawkins Theatre, Vodafone Events Centre, Māngere Arts Centre, Glen Eden Playhouse Theatre, and Herald Theatre from October 2022 to June 2023	$15,000.00	$1,500.00
MB2223-136	CNSST Foundation	Community	Towards costs for social work counseling, social media publishing, community workshops, and community cultural days at the Community Cultural Education and Meadowood Community House from November 2022 to June 2023	$10,000.00	$3,500.00
MB2223-134	North Shore CMA	Community	Towards operational costs to run eight Companionship and Morning Activities for Seniors in various venues in the north local boards from January 2023 to December 2023	$10,000.00	$6,000.00
MB2223-142	Rainbow Youth Incorporated	Community	Towards costs to run Rainbow Youth Peer Support Groups in multiple locations across Auckland from October 2022 to September 2023	$5,120.00	$3,000.00
MB2223-135	The Helping Paws Charitable Trust	Environment	Towards installation of isolation cages in new Little Blue Penguin Wing at Pebblebrooke Road Mangawhai from October 2022 to September 2024	$5,260.00	$2,000.00
MB2223-107	Kaipātiki Project Inc	Events	Towards costs to run EcoFest North 2023 in North Auckland local board areas from November 2022 to June 2023	$4,500.00	$2,000.00
MB2223-113	Harbour Sport	Events	Towards traffic management, transport costs, temporary fencing, and sound hire at the Shore to Shore Fun Run in Takapuna Beach and Milford Beach and Reserve on 26 March 2023	$4,800.00	$2,500.00
MB2223-114	Auckland Events Company T/A Food Truck Collective	Events	Towards live music, face painting, and waste collection for the Food Truck Collective - Street Food Summer Series all over Auckland from October 2022 to May 2023	$13,240.00	$0.00
MB2223-102	Badminton North Harbour	Sport and recreation	Towards the upgrade of CCTV equipment at Badminton North Harbour from October 2022 to November 2022	$7,500.00	$1,500.00
Total				$78,120.00	$22,000.00

CARRIED

Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori

Resolution number DT/2022/137

MOVED by Chairperson R Jackson, seconded by Member T van Tonder:

That the Devonport-Takapuna Local Board:

a) support in principal the concept of the Community Bike Hubs project and thanks Auckland Transport for considering Devonport-Takapuna as a priority location

b) regrets it is unable to support the current proposal for a Community Bike Hub at 27a Lake Road/Dacre Park, based on the limited information provided and the lack of clarity on a number of matters raised by the local board at a September 2022 workshop on the proposal, including:

i) site criteria and assessments regarding 27a Lake Rd and other sites considered

ii) land ownership of the identified locations proposed within the site

iii) information on footfall at different times and days

iv) visibility, security, and accessibility

v) the need for a cohesive precinct plan for the entire site – which is a complex site with multiple local board, council, CCO and private ownerships and involvements

c) remains open to considering the 27a Lake Road option on the basis that Auckland Transport provides the further information on the Dacre Park option as outlined in b) i-iv

d) requests that Auckland Transport provide information on other potential locations within the Devonport-Takapuna Local Board area – with particular interest in potential locations around Takapuna, Sunnynook and Forrest Hill areas – including:

i) site criteria and assessments

ii) community and social need

iii) local and other support

iv) visibility, security, and accessibility

v) safety for young or inexperienced riders

e) requests that the Auckland Transport’s use the “Engagement Level 3 – Collaborate” and fully involve the Devonport-Takapuna Local Board in further development of this project, utilising the board’s local knowledge and experience and given the board’s role as landowner of the sites being considered

f) signals that community engagement is also essential and notes that the board can recommend specific groups who should be consulted in relation to different locations being considered.

CARRIED

Note: Member Jan O’Connor requested their abstention from voting against item 15 above be recorded.

2022 local government elections - meetings and decision-making until new local board members make their declarations

Resolution number DT/2022/138

MOVED by Member G Wood, seconded by Member A Bennett:

That the Devonport-Takapuna Local Board:

a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (20 September 2022) and the end of term (15 October 2022).

b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c) note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d) request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

CARRIED

Devonport-Takapuna Joint Council-Controlled Organisation’s work programme 2021/2022 Quarter Four update.

Resolution number DT/2022/139

MOVED by Chairperson R Jackson, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a) receive the Devonport-Takapuna Joint Council Controlled Organisations work programme 2021/2022 quarter four updates shown as Attachments A-D in the agenda report.

CARRIED

Update on review of classification of local parks in the Devonport Takapuna Local Board area

Resolution number DT/2022/140

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) receive the update on the current land status and land classification of local parks in the Devonport-Takapuna Local Board area.

b) requests that the approximately 118 parcels of parks land which have been identified as not being classified as reserves under the Reserves Act, be reported to the earliest practicable local board business meeting so that these can be publicly notified, where required, for classification under the Reserves Act; noting that these were presented to a local board workshop on 5 July 2022 and that this forms the first steps in the wider Local Parks Management Plan process which is already underway.

CARRIED

Note: Member Toni van Tonder requested her dissenting vote against clause b) above be recorded.

Summary of Confidential Decisions and related information released into Open

Resolution number DT/2022/141

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) note the confidential decisions made by the Devonport-Takapuna Local Board, and related information that are now publicly available.

CARRIED

Resolutions Pending Action report

Resolution number DT/2022/142

MOVED by Member T Deans, seconded by Chairperson R Jackson:

That the Devonport-Takapuna Local Board:

a) note the Devonport-Takapuna Local Board resolutions pending action report as at 14 September 2022.

CARRIED

Chairpersons' Report

Resolution number DT/2022/143

MOVED by Member T Deans, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) receive and thank Chairperson R. Jackson for her verbal report

CARRIED

22	Elected Members' Reports
	Documents were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2022/144 MOVED by Chairperson R Jackson, seconded by Member T Deans: That the Devonport-Takapuna Local Board: a) receive and thank Member Jan O’Connor for her tabled report b) receive and thank Member George Wood for his tabled report CARRIED
	Attachments a 20 September 2022 - Devonport-Takapuna Local Board Meeting - Item 22 Elected Members Reports - Jan O'Connor Report b 20 September 2022 - Devonport-Takapuna Local Board Meeting - Item 22 Elected Members Reports - George Wood Report

Devonport-Takapuna Local Board - Record of Workshops August and September 2022

Resolution number DT/2022/145

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) receive the records of the workshops held in August and September 2022.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.59 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

In accordance with clause 8.1.4 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Devonport-Takapuna Local Board, held on Tuesday 20 September 2022, prior to the next Auckland Council election.

DATE:.........................................................................

CHAIRPERSON:.........................................................

CHIEF EXECUTIVE DELEGATE:

......................................................................................

Chairperson	Ruth Jackson
Deputy Chairperson	Jan O'Connor, QSM
Members	Aidan Bennett, QSM
	Trish Deans
	Toni van Tonder
	George Wood, CNZM