Chairperson I Fordham will open the meeting and welcome everyone in
attendance.
Member V Toki will lead the meeting in a karakia.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Aotea / Great Barrier Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 23 August 2022, as true and correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 7.7 provides for deputations. Those applying for
deputations are required to give seven working days notice of subject matter
and applications are approved by the Chairperson of the Aotea / Great Barrier
Local Board. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close of
the agenda no requests for deputations had been received.
9 Public
Forum
A period of time (approximately 30 minutes) is set aside for members
of the public to address the meeting on matters within its delegated authority.
A maximum of 3 minutes per item is allowed, following which there may be
questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Aotea / Great
Barrier Local Board
20 September
2022
|
|
Aotea / Great Barrier Local and Capital Grants Round One
2022/2023 grant allocations
File No.: CP2022/13215
Te take mō te
pūrongo
Purpose of the report
1. To
fund, part-fund or decline the applications received for Aotea / Great Barrier
Local and Capital Grants Round One 2022/2023.
Whakarāpopototanga matua
Executive summary
2. This
report presents applications received in Aotea / Great Barrier Local and
Capital Grants Round One 2022/2023, (Attachment B). The local board has set a
total community grants budget of $108,377 and a Capital budget of $252,000.
$3,000 is also available for the Local Grant budget from the Legacy Grants budget,
as all transitional rates have been allocated or discontinued.
3. The
Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local and
Capital Grants Round One 2022/2023 on 24 May 2022 (Attachment A). The document
sets application guidelines for contestable capital and community grants.
4. Aotea
/ Great Barrier Local and Capital Grants Round One 2022/2023 received six
applications, with $65,421.79 requested in the community grants round and nine
applications with $295,625.62 requested in the capital grants round.
|
Ngā tūtohunga
Recommendation/s
That the Aotea / Great Barrier Local Board:
a) fund, part-fund or decline
applications received for Aotea / Great Barrier Local and Capital Grants
Round One 2022/2023, listed in Table One and Table Two.
Table One:
Aotea / Great Barrier Local Grants Round One 2022/2023 applications:
|
Application ID
|
Organisation
|
Main focus
|
Requesting funding for
|
Amount requested
|
Eligibility
|
|
LG2304-105
|
Aotea
Great Barrier Environmental Trust
|
Environment
|
Towards
a pig trap (Pig Brig) for the eradication of feral pigs from Oruawharo /
Medlands Dunes and Wetland.
|
$6,043.58
|
Eligible
|
|
LG2304-106
|
Wind
Hill - Rosalie Bay Catchment Trust
|
Environment
|
Towards
field team equipment, monitoring cards, freight and rat traps.
|
$9,865.76
|
Eligible
|
|
LG2304-110
|
Aotea
Boardriders Club Incorporated
|
Sport
and recreation
|
Towards
the purchase of surfboards and trailer repair at Aotea Boardriders Club
|
$5,512.45
|
Eligible
|
|
LG2304-112
|
Aotea
Family Support Group Charitable Trust
|
Events
|
Towards
funding the Manu competition 2023; to fund event coordination hours,
scaffolding, koha for coastguard, trophies, sunscreen and water container
|
$5,000.00
|
Eligible
|
|
LG2304-114
|
Sir
Edmund Hillary Outdoors Education Trust
|
Community
|
Towards
the purchase of equipment - waka ama and the necessary supplementary
accessories
|
$25,000.00
|
Eligible
|
|
LG2304-115
|
The
Wingman Festival
|
Community
|
Towards
audio, lighting, backline and staging requirements of the festival and the
technical crew support.
|
$14,000.00
|
Eligible
|
|
Total
|
|
|
|
$65,421.79
|
|
Table Two: Aotea / Great Barrier
Capital Grants Round One 2022/2023 applications:
|
Application ID
|
Organisation
|
Main focus
|
Requesting funding for
|
Amount requested
|
Eligibility
|
|
LG2304-101
|
Aotea
Great Barrier Environmental Trust
|
Capital
|
Towards
shed purchase, freight, builder wages and painting at Oruawharo Lane
|
$10,310.00
|
Eligible
|
|
LG2304-103
|
St
Johns Community Church
|
Capital
|
Towards
extension construction and interior improvement at 560 Medlands Rd.
|
$29,176.71
|
Eligible
|
|
LG2304-104
|
Orama
Christian Fellowship Trust
|
Capital
|
Towards
wharf repairs and maintenance at Orama
|
$50,000.00
|
Eligible
|
|
LG2304-107
|
Aotea
Community Radio Trust
|
Capital
|
Towards
batteries, power supply, helicopter use and shed repair at Station Rock
|
$20,713.00
|
Eligible
|
|
LG2304-108
|
Great
Barrier Island Golf Club
|
Capital
|
Towards
solar panel system at Great Barrier Island Golf Club
|
$50,000.00
|
Eligible
|
|
LG2304-109
|
Great
Barrier Island Community Heritage & Arts Village
|
Capital
|
Towards
painting, shade sail, steps and window installation at Community Heritage
& Arts Village
|
$1,275.41
|
Eligible
|
|
LG2304-111
|
Envirokiwi
Community Enterprise Limited
|
Capital
|
Towards
solar system for the Aotea Community Recycling, Resource Recovery Centre
|
$50,000.00
|
Eligible
|
|
LG2304-113
|
Ngatiwai
O Aotea Kawa Marae
|
Capital
|
Towards
van purchase at Kawa Marae
|
$46,078.00
|
Eligible
|
|
LG2304-116
|
Motairehe
Marae Trust
|
Capital
|
Towards
solar panel system at Motairehe Marae
|
$38,072.50
|
Eligible
|
|
Total
|
|
|
|
$295,625.62
|
|
|
Horopaki
Context
5. The
local board allocates grants to groups and organisations delivering projects,
activities and services that benefit Aucklanders and contribute to the vision
of being a world class city.
6. The
Auckland Council Community Grants Policy supports each local board to adopt a
grants programme.
7. The
local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and
close
· any additional accountability
requirements.
8. The
Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local Board
Community Grants Programme 2022/2023 on 24 May 2022 (Attachment A). The
document sets application guidelines for contestable grants.
9. The
community grant programmes have been extensively advertised through the council
grants webpage, local board webpages, local board e-newsletters, Facebook
pages, council publications, and community networks.
Tātaritanga me ngā
tohutohu
Analysis and advice
10. The
aim of the local board grant programme is to deliver projects and activities
which align with the outcomes identified in the local board plan. All
applications have been assessed utilising the Community Grants Policy and the
local board grant programme criteria. The eligibility of each application is
identified in the report recommendations.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
11. The
Local Board Grants Programme aims to respond to Auckland Council’s
commitment to address climate change by providing grants to individuals and
groups for projects that support and enable community climate action. Community
climate action involves reducing or responding to climate change by local
residents in a locally relevant way. Local board grants can contribute to
expanding climate action by supporting projects that reduce carbon emissions
and increase community resilience to climate impacts. Examples of projects
include local food production and food waste reduction; increasing access to single-occupancy
transport options; home energy efficiency and community renewable energy
generation; local tree planting and streamside revegetation; and educating
about sustainable lifestyle choices that reduce carbon footprints.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and
views
12. Based
on the main focus of an application, a subject matter expert from the relevant
department will provide input and advice. The main focus of an application is
identified as arts, community, events, sport and recreation, environment or
heritage.
13. The
grants programme has no identified impacts on council-controlled organisations
and therefore their views are not required.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board
views
14. Local
boards are responsible for the decision-making and allocation of local board
community grants. The Aotea / Great Barrier Local Board is required to fund,
part-fund or decline these grant applications in accordance with its priorities
identified in the local board grant programme.
15. The
local board is requested to note that section 48 of the Community Grants Policy
states “We will also provide feedback to unsuccessful grant applicants
about why they have been declined, so they will know what they can do to
increase their chances of success next time”.
Tauākī whakaaweawe
Māori
Māori impact statement
16. The
local board grants programme aims to respond to Auckland Council’s
commitment to improving Māori wellbeing by providing grants to individuals
and groups who deliver positive outcomes for Māori. Ngā
Mātārae has provided input and support towards the development of the
community grant processes.
Ngā ritenga
ā-pūtea
Financial implications
17. This
report presents applications received in Aotea / Great Barrier Local and
Capital Grants Round One 2022/2023. The local board has set a total community
grants budget of $108,377 and a Capital budget of $252,000. $3,000 is also
available for the Local Grant budget from the Legacy Grants budget, as all
transitional rates have been allocated or discontinued.
18. The
Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local and
Capital Grants Round One 2022/2023 on 24 May 2022. The document sets
application guidelines for contestable capital and community grants.
19. Aotea
/ Great Barrier Local and Capital Grants Round One 2022/2023 received six
applications, with $65,421.79 requested in the Community grants round and nine
applications with $295,625.62 requested in the capital grants round.
20. Appropriate
staff in the finance division have been consulted on this report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
21. The
allocation of grants occurs within the guidelines and criteria of the Community
Grants Policy and the local board grants programme. The assessment process has
identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
22. Following
the Aotea / Great Barrier Local Board allocation of funding for Local and
Capital Grants Round One 2022/2023, Commercial and Finance staff will notify
the applicants of the local board’s decision and facilitate payment of
the grant.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Aotea / Great Barrier Local Board
Grants Programme 2022/2023
|
13
|
|
b⇩
|
Aotea / Great Barrier local and
capital application summary 2022/2023
|
21
|
Ngā kaihaina
Signatories
|
Author
|
James Boyd - Grants Advisor
|
|
Authorisers
|
Pierre Fourie - Grants &
Incentives Manager
Glenn Boyd - Local Area Manager
|
|
Aotea / Great
Barrier Local Board
20 September
2022
|
|
Hōtaka Kaupapa (Policy Schedule)
File No.: CP2022/13293
Te take mō te
pūrongo
Purpose of the report
1. To
present the Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule).
Whakarāpopototanga matua
Executive summary
2. The
Hōtaka Kaupapa (Policy
Schedule) was formerly called the Aotea / Great Barrier Local Board Governance
Forward Work Calendar 2019 – 2022, and appended to the report as
Attachment A. The policy schedule is updated monthly, reported to business
meetings and distributed to council staff for reference and information only.
3. The
Hōtaka Kaupapa /
governance forward work calendars aim to support local boards’ governance
role by:
· ensuring advice on meeting agendas is driven by local board
priorities
· clarifying what advice is expected and when
· clarifying the
rationale for reports
4. The
calendar also aims to provide guidance for staff supporting local boards and
greater transparency for the public.
|
Ngā tūtohunga
Recommendation/s
That the Aotea / Great Barrier Local Board:
a) note
the final Hōtaka Kaupapa
(Policy Schedule) for the political term 2019 - 2022 as at September 2022.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
September 2022 Aotea / Great Barrier
Local Board Hōtaka Kaupapa (Policy Schedule)
|
89
|
Ngā kaihaina
Signatories
|
Author
|
Guia Nonoy - Democracy Advisor
|
|
Authoriser
|
Glenn Boyd - Local Area Manager
|
