I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 20 September 2022

1.00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Aotea / Great Barrier Island

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

15 September 2022

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Aotea / Great Barrier Local Board

20 September 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Aotea / Great Barrier Local and Capital Grants Round One 2022/2023 grant allocations            7

12        Local Board Correspondence                           79

13        Hōtaka Kaupapa (Policy Schedule)                  87

14        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

Member V Toki will lead the meeting in a karakia.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 23 August 2022, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

20 September 2022

 

 

Aotea / Great Barrier Local and Capital Grants Round One 2022/2023 grant allocations

File No.: CP2022/13215

 

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for Aotea / Great Barrier Local and Capital Grants Round One 2022/2023.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Aotea / Great Barrier Local and Capital Grants Round One 2022/2023, (Attachment B). The local board has set a total community grants budget of $108,377 and a Capital budget of $252,000. $3,000 is also available for the Local Grant budget from the Legacy Grants budget, as all transitional rates have been allocated or discontinued.

3.       The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local and Capital Grants Round One 2022/2023 on 24 May 2022 (Attachment A). The document sets application guidelines for contestable capital and community grants.

4.       Aotea / Great Barrier Local and Capital Grants Round One 2022/2023 received six applications, with $65,421.79 requested in the community grants round and nine applications with $295,625.62 requested in the capital grants round.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round One 2022/2023, listed in Table One and Table Two.

 

Table One: Aotea / Great Barrier Local Grants Round One 2022/2023 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2304-105

Aotea Great Barrier Environmental Trust

Environment

Towards a pig trap (Pig Brig) for the eradication of feral pigs from Oruawharo / Medlands Dunes and Wetland.

$6,043.58

Eligible

LG2304-106

Wind Hill - Rosalie Bay Catchment Trust

Environment

Towards field team equipment, monitoring cards, freight and rat traps.

$9,865.76

Eligible

LG2304-110

Aotea Boardriders Club Incorporated

Sport and recreation

Towards the purchase of surfboards and trailer repair at Aotea Boardriders Club

$5,512.45

Eligible

LG2304-112

Aotea Family Support Group Charitable Trust

Events

Towards funding the Manu competition 2023; to fund event coordination hours, scaffolding, koha for coastguard, trophies, sunscreen and water container

$5,000.00

Eligible

LG2304-114

Sir Edmund Hillary Outdoors Education Trust

Community

Towards the purchase of equipment - waka ama and the necessary supplementary accessories

$25,000.00

Eligible

LG2304-115

The Wingman Festival

Community

Towards audio, lighting, backline and staging requirements of the festival and the technical crew support.

$14,000.00

Eligible

Total

 

 

 

$65,421.79

 

 

Table Two: Aotea / Great Barrier Capital Grants Round One 2022/2023 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2304-101

Aotea Great Barrier Environmental Trust

Capital

Towards shed purchase, freight, builder wages and painting at Oruawharo Lane

$10,310.00

Eligible

LG2304-103

St Johns Community Church

Capital

Towards extension construction and interior improvement at 560 Medlands Rd.

$29,176.71

Eligible

LG2304-104

Orama Christian Fellowship Trust

Capital

Towards wharf repairs and maintenance at Orama

$50,000.00

Eligible

LG2304-107

Aotea Community Radio Trust

Capital

Towards batteries, power supply, helicopter use and shed repair at Station Rock

$20,713.00

Eligible

LG2304-108

Great Barrier Island Golf Club

Capital

Towards solar panel system at Great Barrier Island Golf Club

$50,000.00

Eligible

LG2304-109

Great Barrier Island Community Heritage & Arts Village

Capital

Towards painting, shade sail, steps and window installation at Community Heritage & Arts Village

$1,275.41

Eligible

LG2304-111

Envirokiwi Community Enterprise Limited

Capital

Towards solar system for the Aotea Community Recycling, Resource Recovery Centre

$50,000.00

Eligible

LG2304-113

Ngatiwai O Aotea Kawa Marae

Capital

Towards van purchase at Kawa Marae

$46,078.00

Eligible

LG2304-116

Motairehe Marae Trust

Capital

Towards solar panel system at Motairehe Marae

$38,072.50

Eligible

Total

 

 

 

$295,625.62

 

 

 

 

 

Horopaki

Context

5.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

6.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

7.       The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

8.       The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local Board Community Grants Programme 2022/2023 on 24 May 2022 (Attachment A). The document sets application guidelines for contestable grants.

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

13.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     Local boards are responsible for the decision-making and allocation of local board community grants. The Aotea / Great Barrier Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

15.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

Tauākī whakaaweawe Māori

Māori impact statement

16.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Ngā Mātārae has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

17.     This report presents applications received in Aotea / Great Barrier Local and Capital Grants Round One 2022/2023. The local board has set a total community grants budget of $108,377 and a Capital budget of $252,000. $3,000 is also available for the Local Grant budget from the Legacy Grants budget, as all transitional rates have been allocated or discontinued.

18.     The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local and Capital Grants Round One 2022/2023 on 24 May 2022. The document sets application guidelines for contestable capital and community grants.

19.     Aotea / Great Barrier Local and Capital Grants Round One 2022/2023 received six applications, with $65,421.79 requested in the Community grants round and nine applications with $295,625.62 requested in the capital grants round.

20.     Appropriate staff in the finance division have been consulted on this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

22.     Following the Aotea / Great Barrier Local Board allocation of funding for Local and Capital Grants Round One 2022/2023, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board Grants Programme 2022/2023

13

b

Aotea / Great Barrier local and capital application summary 2022/2023

21

      

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

20 September 2022

 

 

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Aotea / Great Barrier Local Board

20 September 2022

 

 

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Aotea / Great Barrier Local Board

20 September 2022

 

 

Local Board Correspondence

File No.: CP2022/13777

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note key correspondence the Aotea / Great Barrier Local Board received and sent during the month of September 2022.

Whakarāpopototanga matua

Executive summary

2.       On Friday 12 August 2022, Biosecurity New Zealand / Tiakitanga Pūtaiao Aotearoa released a summary (Attachment A) of its meeting held Wednesday 10 August providing an update on the recent new detections of exotic Caulerpa on the western coast of Aotea / Great Barrier Island and Caulerpa Governance Group ki Aotea’s proposal to changes to the Controlled Area Zone.

3.       In response to this update the Aotea / Great Barrier Local Board sent a letter (Attachment B) to the Caulerpa response governance board on the 5th of September 2022.

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      note the following:

i)        summary of meeting from Biosecurity New Zealand / Tiakitanga Pūtaiao released on 12 August 2022 as Attachment A of this report

ii)        letter to the Caulerpa response governance board dated 5 September 2022 as Attachment B to this report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20220812 Biosecurity New Zealand Caulerpa pest seaweed in New Zealand - Update 14

81

b

20220905 Letter from Aotea / Great Barrier Local Board to the Caulerpa response governance board

85

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

20 September 2022

 

 

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Aotea / Great Barrier Local Board

20 September 2022

 

 

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Aotea / Great Barrier Local Board

20 September 2022

 

 

Hōtaka Kaupapa (Policy Schedule)

File No.: CP2022/13293

 

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule).

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa (Policy Schedule) was formerly called the Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 – 2022, and appended to the report as Attachment A. The policy schedule is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The Hōtaka Kaupapa / governance forward work calendars aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note the final Hōtaka Kaupapa (Policy Schedule) for the political term 2019 - 2022 as at September 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

September 2022 Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule)

89

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

20 September 2022

 

 

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