I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 27 September 2022

11.00am

19 Whangaparapara Road
Claris
Aotea / Great Barrier Island

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

19 September 2022

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Aotea / Great Barrier Local Board

27 September 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Adopting the 2022 Aotea Great Barrier village parks plan                                                              7

12        Auckland Transport Update on the Local Board Transport Capital Fund – September 2022                                                                      73

13        2022 local government elections - meetings and decision-making until new local board members make their declarations                    77

14        Aotea / Great Barrier Local Board Plan 2020 progress update                                                  81

15        Local Board Annual Report 2021/2022             91

16        Council-controlled Organisations Quarterly Update: Quarter Four, 2021-22                        107

17        Aotea / Great Barrier Destination Management Plan (Covering report)                                      127

18        Aotea / Great Barrier Local Board Workshop Record of Proceedings                                    129

19        Local Ward Area Councillor's Update            139

20        Valedictory reflections: end of term address                                                                            159

21        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson I Fordham will open the meeting and welcome everyone in attendance. Opo Ngawaka, Chair of the Ngāti Rehua-Ngātiwai ki Aotea Trust will lead the karakia timatanga.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 20 September 2022, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

27 September 2022

 

 

Adopting the 2022 Aotea Great Barrier village parks plan

File No.: CP2022/14080

 

  

Te take mō te pūrongo

Purpose of the report

1.       To adopt the 2022 Aotea Great Barrier village parks plan.

Whakarāpopototanga matua

Executive summary

2.       The Aotea Great Barrier village parks plan has been finalised following public consultation (Attachment A). The plan will guide the future development of local parks on the island.

3.       The plan identifies actions to increase public satisfaction and improve the use of local parks.

4.       Community consultation on the draft plan took place in May 2022. Feedback confirmed the community supports simple improvements and activations for local parks.

5.       Staff have made changes to the plan to recognise the issues raised in the community feedback (Attachment B). These changes include removing the solar recharge stations from the plan and adding the Okiwi dog exercise area to the plan.

6.       Staff recommend that the local board adopt the final plan.

7.       Subject to the adoption of the plan, the Parks and Community Facilities department will develop a programme for the staged implementation of the plan including short-term activations to test ideas in the plan, asset renewals and capital expenditure within existing budgets, for consideration by the local board through future work programmes.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      adopt the Aotea Great Barrier village parks plan dated August 2022 (Attachment A).

 

Horopaki

Context

Background information

8.       In June 2018, the Aotea / Great Barrier Local Board approved the development of a plan to improve and activate local parks (the plan) (Resolution GBI/2018/68).

9.       The focus of the plan is on local parks in each of the eight main settlements: Claris, Medlands, Motairehe, Okiwi, Okupu, Port Fitzroy, Tryphena and Whangaparapara.

10.     The community was asked for their ideas on what to include in the draft plan in 2019. Staff then worked with the local board, council staff and mana whenua to develop the draft plan.

11.     The local board approved the draft plan for community engagement in February 2022 (GBI/2022/6) and the actions in the draft plan included:

·        to work with Ngāti Rehua Ngātiwai Ki Aotea to install a series of pou in parks across the motu

·        provide picnic tables, more seating and shelter at all parks

·        improve use of the flat space for play and informal recreation at Claris

·        re-route Shoal Bay Road along the base of the cliff at Mulberry Grove to reconnect park land either side of the road and create a more cohesive park space

·        work with the Department of Conservation and the Glenfern Sanctuary Trust to create improved connections between Port Fitzroy Wharf, the Landing Reserve and Glenfern Regional Park

·        use bollards or planting in the grass area in front of Whangaparapara Lodge to create a more useable space and to more clearly identify this as public land

·        add more challenging play equipment at Medlands playground.

12.     Ngāti Rehua Ngātiwai Ki Aotea Kaumātua Taumata have requested a series of pou are installed in specific places in parks on the motu. The local board have identified this as a priority project.

13.     Public consultation on the draft plan was undertaken during May 2022.

14.     This report presents a summary of consultation outcomes and the final plan for adoption by the local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Community feedback

15.     Community feedback on the draft plan took place between 27 April and 26 May 2022.

16.     Staff received community feedback via:

•     AK Have Your Say

•     Social media

•     Drops ins at local parks

•     Feedback forms

•     Email

•     A session with Mulberry Grove School students

17.     Approximately 90 people provided feedback on the draft plan, including 17 students from Mulberry Grove School. 

General comments

18.     Community feedback is generally supportive of simple improvements and activations of local parks.

19.     Many people mentioned the natural character of the island and did not want to see too many structures or clutter in the parks.

How staff have responded to community feedback

20.     A detailed summary of feedback is provided in Attachment B.

21.     The key findings and themes from the feedback are summarised below, along with changes made to the plan.

Suggestion

Change made to the plan

Claris

Concrete the path from the airport to the shop.

New action to seal the path between the airport and the shop.

 

Suggestion

Change made to the plan

Tryphena coast

Restore traditional Māori names for places along the coast.

New action to consider investigating participating in Te Kete Rukuruku programme which aims to add names significant to Māori to local parks and community places.

Remove sites of significance to mana whenua from the plan as they are not a comprehensive inventory.

Removed.

Mulberry Grove

The school have identified the two small sheds known as the Hayman Library and op shop could be relocated to the school as they are a great fundraiser for the school. The book exchange is also looking for a site.

New action to investigate either relocating the Hayman Library buildings to the school or provide for a small new building on the park to accommodate the library and book exchange.

Medlands

Providing a shower and changing rooms here would encourage freedom campers.

Showers have been removed from the plan.

Sandhills Reserve

The connection between Sandhills Reserve and the wetland was identified as being important.

Record the connection between Sandhills Reserve and the wetland.

Medlands playground

Provide a flying fox and shade.

Consider providing a flying fox and shade at the playground.

Provide a dark sky themed playground incorporating Māori cultural elements when adding to or upgrading the playground.

Consider including a dark sky themed playground incorporating Māori cultural elements when adding to or upgrading the playground.

Increase the car park size and provide space to turn around.

Consider increasing the car park size and provide a space for vehicles to turn around.

Okupu

Most comments were about the flying fox which is not supported because of the noise and desire to keep the park undeveloped.

The provision of flying fox and formal play equipment at Okupu has been removed from the plan.

Okiwi Reserve

Need to have succession planting along the stream edge.

Add an action for succession planting along the stream edge.

Keep people to the front of the reserve as this will protect pateke and other ground feeding birds.

Focus park furniture in the southern part of the park.

Picnic table with some shade would be good at the pump track.

Put a picnic table with some planted shade near the pump track.

Providing a solar recharge station at Okiwi was rated as the second lowest priority investment in the online survey. It was noted that there is a phone charging at the DoC campground.

Remove the solar recharge station from the plan.

Okiwi Estuary

There is a population of dotterels here, the large number of birds is rare, they are at risk from vehicles driving on the beach in the intertidal zone.

Boats anchor in the bay and bring dogs ashore.

Install interpretative signage to inform visitors about the dotterels.

Okiwi dog exercise area

The dog exercise area in Okiwi was excluded from the draft plan.

New section included

The Okiwi dog exercise area is difficult to access, has parking for a single car and is very wet and boggy. It is also in a pateke habitat.

Consider an alternative location for dog exercise or improve the access, parking and the surface of the dog exercise area.

Port Fitzroy

Signage at the wharf to tell people about Glenfern Sanctuary Regional Park and how to access it was suggested.

Work with the regional parks team to install signage and information about Glenfern Sanctuary Regional Park at the wharf.

22.     Overall, many of the actions in the draft plan have been supported by the community. The draft plan has been changed in response to the feedback received. This includes removing some projects from the plan and more clearly defining other projects. The changes outlined above have been made to the plan and on this basis we recommend the final plan (Attachment A) is adopted by the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     The following table outlines the priorities in the Auckland Climate Plan and how the draft plan actions support climate change resilience and adaptation.

Auckland Climate Plan priority area

How is this reflected in the draft plan

A picture containing light

Description automatically generated

Natural environment

·    enhancing ecological corridors through planting.

A picture containing text, sign

Description automatically generated

Built environment

·    environmentally sustainable design, including water sensitive design, minimising energy requirements and considering carbon footprint in construction and ongoing maintenance.

Icon

Description automatically generated

Transport

·    aspiration to move Shoal Bay Road away from the coastal edge.

A picture containing text, sign, outdoor, night

Description automatically generated

Communities and coast

·    ensuring decision making responds to the impacts of coastal hazards and are consistent with high-level policies such as the New Zealand Coastal Policy Statement.

Shape

Description automatically generated with low confidence

Te Puāwaitanga ō te Tātai

·    enabling mana whenua to express their kaitiakitanga through their contribution to council decision making.

·    collaborating with mana whenua in the design and implementation of native restoration planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The community feedback and proposed changes to the draft plan has been reviewed by Parks and Community Facilities, and Local Board Services.

25.     Parks, Sport and Recreation are currently preparing an accessways and linkages plan for the island. We have worked together on the development of the plans to ensure alignment and consistency for planning and implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Implementation of the plan will create lasting benefits for residents of the local board area and park users.

27.     Feedback received on the plan primarily came from Aotea Great Barrier residents, the feedback is summarised above.

28.     Staff shared the feedback on the draft plan and the recommended changes to the plan at a local board workshop on 19 July 2022.  The local board indicated support for changes to the plan following community engagement.

Tauākī whakaaweawe Māori

Māori impact statement

29.     We invited mana whenua to be involved in the development of the draft plan. This opportunity was taken up by representatives of Ngāti Rehua Ngātiwai Ki Aotea marae and Ngati Maru.

30.     Ngati Maru have been kept informed about the development of the draft plan.

31.     Representatives of Ngāti Rehua Ngātiwai Ki Aotea marae identified a project to install a series of pou whenua in local parks across the island to recognise their relationship with the motu. The local board have made this a priority project for implementation.

32.     Staff met with representatives of Ngāti Rehua Ngātiwai Ki Aotea to share the draft plan in May 2022. Ngāti Rehua Ngātiwai Ki Aotea were supportive of the plan and want local people to be involved in the implementation of the plan and the pou project in particular.

Ngā ritenga ā-pūtea

Financial implications

33.     The local board allocated $30,000 from its Locally Driven Initiatives budget in the 2018/2019 financial year for the development of this plan. The budget has been used for landscape architecture, the design of consultation materials, consultation and engagement materials and travel.

34.     $19,573 has been carried forward from 2018/2019. The remaining budget will be used by Parks and Community Facilities for consultation and/or implementation of priority plan initiatives.

35.     While we have not yet estimated the full implementation costs, completing all the actions in the plan will require a staged approach and further funding to be identified or allocated by the local board. The extent to which improvements can be implemented will be subject to the availability and allocation of budgets through local board work programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     A risk assessment has been undertaken and the following risk has been identified at this stage of the project.

Ngā koringa ā-muri

Next steps

37.     Following the local board’s adoption of the plan, the Parks and Community Facilities department will work with other council departments and CCOs to develop a programme to implement the plan.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2022 Aotea Great Barrier village parks plan

13

b

Feedback summary

59

      

Ngā kaihaina

Signatories

Author

Shyrel Burt - Service and Asset Planning Specialist

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

27 September 2022

 

 

A picture containing text, nature, highland

Description automatically generated

Shape, square

Description automatically generated

Table

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Graphical user interface, text, application

Description automatically generated

A picture containing graphical user interface

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Table

Description automatically generated with low confidence

Map

Description automatically generated

Text

Description automatically generated

Graphical user interface

Description automatically generated with medium confidence

Text, letter

Description automatically generated

Map

Description automatically generated

Graphical user interface, text, application

Description automatically generated

Text, letter

Description automatically generated

Map

Description automatically generated

Graphical user interface, text, application, email

Description automatically generated

Table

Description automatically generated

Map

Description automatically generated

Text, letter

Description automatically generated

Graphical user interface, text, application

Description automatically generated

Map

Description automatically generated

Text, letter

Description automatically generated

Graphical user interface, table

Description automatically generated

Text, letter

Description automatically generated

Map

Description automatically generated

Graphical user interface, text, application, email

Description automatically generated

Map

Description automatically generated

Graphical user interface, text, application, email

Description automatically generated

Text, letter

Description automatically generated

Map

Description automatically generated

Graphical user interface, table

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Table

Description automatically generated with low confidence

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Shape, circle

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Text

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Graphical user interface

Description automatically generated with medium confidence

Text, letter

Description automatically generated

Text

Description automatically generated

Text, letter

Description automatically generated

Text

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

A picture containing text

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Auckland Transport Update on the Local Board Transport Capital Fund – September 2022

File No.: CP2022/14218

 

  

Te take mō te pūrongo

Purpose of the report

1.       To confirm which activities can be delivered under the reduced Local Board Transport Capital Fund for the Aotea / Great Barrier Local Board following the Council’s Annual Budget 2022/2023.

Whakarāpopototanga matua

Executive summary

2.       On 29 June 2022, Auckland Council adopted the Annual Budget 2022/2023. Auckland Transport (AT) is facing significant pressure on operational expenditure principally due to slower recovery of Public Transport (PT) patronage than expected. 

3.       To address these challenges Auckland Transport, in discussion with the Auckland Council finance team, requested a moderate increase in operating funding in the 2022/2023 financial year, whilst at the same time agreeing to defer capital expenditure by $223 million over the next three years, to support this request.

4.       The impact of these reductions for the Local Board Transport Capital Fund (LBTCF) is a reduction from $20 million to $10.3 million for the current, 2022/2023 financial year.

5.       For the Aotea / Great Barrier Local Board, this means the 2022/2023 financial year’s allocation has reduced from $200,000 to $102,900.

6.       $155,512 of ‘carry over’ budget has been approved which will increase the total budget this financial year to $258,412.  It is important to note the ‘carry over’ funding will be subject to there being underspend in other AT work programmes.

7.       The Aotea / Great Barrier Local Board agreed at its 30 August 2022 workshop to allocate the remainder of the LBTCF budget ($258,412) to progress the Motairehe seal extensions.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      progress the Motairehe seal extensions project up to the allocation of $258,412 from the Local Board Transport Capital Fund budget.

Horopaki

Context

8.       The financial implication for the Local Board Transport Capital Fund (LBTCF) is a reduction from $20 million to $10.3 million for this 2022/2023 financial year.

9.       For the Aotea / Great Barrier Local Board, this means the current financial year’s allocation has reduced from $200,000 to $102,900.  Aotea / Great Barrier has a ‘carry over’ of $155,512 which increases the total budget available during this financial year to $258,412.

10.     Currently Aotea / Great Barrier has three projects scheduled for delivery under the LBTCF as follows:

·    Okiwi Fish Passage/Culverts - $80,000

·    Port Fitzroy Locky-Dock - $50,000

·    Motairehe Seal Extensions - $350,000

11.     It is recommended the project for Motairehe seal extensions up to the total budget available under the LBTCF ($258,412) continues to be delivered.

12.     Investigations on the Okiwi Fish Passage/Culverts and the Port Fitzroy Lock Dock will be deferred until next Financial Year (2023/24) until funding can be secured to progress these projects.

Strategic alignment

13.     Auckland Transport’s RLTP budget allows for the LBTCF as a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT).

14.     Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their own local board plan but are not part of AT’s work programme.

15.     Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located within the road corridor or on land controlled by AT (though projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

16.     During its workshop on 30 August 2022, the Aotea / Great Barrier Local Board supported AT’s recommendations, opting to progress the Motairehe seal extensions up to the available budget ($258,412).

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Auckland Transport is committed to minimising the effects that transport operations have on climate change. This includes encouraging emission-neutral modes (walking and cycling) and low-emission modes (public transport and ridesharing).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The impact of information in this report is mainly confined to AT.

19.     Where LBTCF projects are being progressed by Auckland Council’s Community Facilities department, engagement on progress has taken place. Any further engagement required with other parts of the Council group will be carried out on an individual basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     On 30 August 2022, AT workshopped with the local board the impacts of budget reductions on the LBTCF projects in the Aotea / Great Barrier Local Board area.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The Motairehe area is in Māori Land ownership. Motairehe road is the main road for the community and has a marae situated alongside it.

22.     The Motairehe community have requested improvements for Motairehe road in previous engagements.  Continued engagement with Māori, or consideration of impacts and opportunities, will be carried out as the project progresses.

Ngā ritenga ā-pūtea

Financial implications

23.     There is insufficient budget to deliver all LBCTF planned projects during this financial year.

24.     AT has sought direction on which projects the local board wish to proceed with during this financial year and which projects are to be deferred.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The financial impact on the construction industry and AT’s reduced farebox revenue from the drop in PT use has had a domino effect on the delivery of all AT projects, including the LBTCF programme.

26.     This report explains those projects recommended to the Aotea / Great Barrier Local Board to progress within the reduced funding envelope.

Ngā koringa ā-muri

Next steps

27.     Once the local board resolution is finalised, AT will contract out the project as soon as possible.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Emma Petrenas, Elected Member Relationship Partner – North

Jacqui Fyers - Senior Local Board Advisor

Authorisers

Paul Thompson, Head of Community Engagement – North

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

27 September 2022

 

 

2022 local government elections - meetings and decision-making until new local board members make their declarations

File No.: CP2022/12808

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new local board.

Whakarāpopototanga matua

Executive summary

2.       The last meeting of the Aotea / Great Local Board in this current term is scheduled for Tuesday 27 September 2022. Between that meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. As for each of the previous terms, temporary arrangements for making these decisions need to be confirmed.

3.       The term of office of the current local board members ends the day following the official declaration of election results. Following the declaration, which is expected to be Friday 14 October 2022, the term of office for members elected to the local board will commence.

4.       For the period from the commencement of their term of office until their inaugural meeting where members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under existing delegations.

5.       The existing local boards delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum. 

6.       Staff also seek confirmation of arrangements for making decisions at the local board level in the period between the final local board meeting and the official end of term. The urgent decision delegations and process that is already in place adequately caters for this scenario.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (Tuesday 27 September 2022) and the end of term (15 October 2022).

b)      note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c)       note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d)      request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

 

 

Horopaki

Context

7.       Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 14 October 2022, with the term of office of current members ending and the term of office of new members commencing on 15 October 2022.

8.       The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9.       Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10.     As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

·    making urgent decisions before the end of term

·    making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11.     Between the last business meeting and the declaration of results expected around 14 October 2022, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12.     The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13.     All requests for an urgent decision will need to be supported by adequate staff advice and information and clear recommendations.

Decision-making during the interregnum

14.     All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15.     The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16.     During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17.     As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20.     These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21.     The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23.     A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24.     This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26.     This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2022.

Ngā koringa ā-muri

Next steps

27.     The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2022.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

27 September 2022

 

 

Aotea / Great Barrier Local Board Plan 2020 progress update

File No.: CP2022/13730

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Aotea / Great Barrier Local Board with a progress update on delivery against the Aotea / Great Barrier Local Board Plan 2020 (LBP20)

Whakarāpopototanga matua

Executive summary

2.       The local board adopted its three-year local board plan on 3 Nov 2020 (please find at this link).

3.       The plan has one outcome for island resilience ‘Ko te tino hia hia ki a manawaroa to tatou motu / Our island is resilient’. Many of the key initiatives in the plan were directly delivered through the local board annual work programmes, Council-controlled Organisations (CCO) engagement plans and advocacy.

4.       The pandemic entered the country in 2020 and we experienced a series of Covid-19 lockdowns. The lockdowns hindered delivery of a number of projects through staffing and economic shortfalls in 2020 and 2021.

5.       Progression on the LBP20 initiatives and work programmes ramped up in 2022 with noticeable project completion and achievements including Tū Mai Tāonga, Locky-dock electric bike charging station, food sustainability coordinator and Puriri Bay Rd sealing. 

6.       A high-level progress summary for LBP20 is outlined in attachment A. Full details of council and CCO work programme delivery can be found in quarterly reports, annual report, and CCO engagement plans on the board agendas throughout the past two years.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the Aotea / Great Barrier Local Board Plan 2020 progress update

 

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption every three years and uses the special consultative procedure (SCP) to engage with their communities.

8.       The three-year plans set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board work programme activity, annual funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The local board started developing the LBP20 immediately after election in 2019. The local board engaged with mana whenua, council departments, key stakeholders and community members as they developed up a draft version of the plan. Key feedback themes from the community were around marine protection, environment activities and social wellbeing.

10.     Covid-19 impacted the country as the plan was being finalised. We had experienced lockdowns and it was apparent the pandemic was going to have lasting social and economic impacts. Therefore, the local board, considering community feedback and Covid-19 impacts, focused the plan on one core outcome of island resilience.

11.     The local board adopted the final LBP20 on 3 November 2020 (please find at this link). This plan covers a three-year period until 2023 There is still one year remaining in the plan’s term.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The Aotea / Great Barrier Local Board Plan 2020 is made up of one outcome statement, 13 objectives and 64 key initiatives. The 13 objectives cover a range of topic areas including Māori outcomes, climate change, infrastructure, environment, community, and marine protection. The key initiatives provide guidance of how to achieve the objectives and ultimately the plan outcome for island resilience. 

13.     It’s noted that the first two years of the LBP20 was significantly impacted by Covid-19 lockdowns, climate change natural disasters and the economic recession. Project delivery was sometimes hindered by the lockdowns and the ensuing emergency and recovery budgets.

14.     The focus of the LBP20 was on island resilience and many of the initiatives strive for the strengthening of social, environment, cultural and economic wellbeings. This was a prime priority for the central and local governments and therefore despite the social and economic restrictions many projects and aspirations towards that goal of resilience were progressed.

15.     The LBP20 informs the CCOs and council departments work programmes. A high proportion of the key initiatives have made their way directly into the work programmes as projects with the rest being processed via advocacy to central government.

16.     A high-level summary of progress for each objective is outlined in attachment A. Full details of council and CCO work programme delivery can be found in quarterly reports, annual reports, and CCO engagement plans on the board agendas through the past two years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The LBP20 has an objective that our community is resilient to the impacts of climate change with key initiatives to support water and food security, low-carbon projects, and riparian planting.

18.     With climate change mitigation becoming more entrenched and increasingly guided by policy and budgets the local board, AoteaOra Trust and community were able to progress a number of their initiatives including Ecological Footprint survey, Off the Grid event, and Locky-dock electric bike charging station install in Claris.

19.     Water and food security initiatives were also significantly progressed with the appointment of a food resilience coordinator and community garden coordinator, Kawa māra kai and Orama garden projects, and with the install of drinking fountains.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The council group assisted in the development of the LBP20 through a series of workshops and reports.

21.     The council group’s impacts and views on the LBP20 are presented to the local board through policy and work programming development.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     This report is providing the local board with a progress update on the LBP20.

Tauākī whakaaweawe Māori

Māori impact statement

23.     The LBP20 has an objective that mana whenua will prosper with key initiatives to support relationship networks, project aspirations, and capacity building.

24.     With the establishment of the new Ngāti Rehua Ngātiwai ki Aotea Trust board in 2021, there was an increase in iwi-led projects, co-governance groups and representation on community groups/trusts such as Glenfern Sanctuary, Tū Mai Tāonga and Caulerpa response governance group.

25.     Several successful site visits and hui occurred through the last few years which lead to stronger relationships between the Trust, Kawa and Motairehe marae, and council. This has allowed projects to flourish including pou proposal, parks projects, te reo courses, rāhui communications, Matariki celebrations, visitor information centre, papakāinga and Kawa kai māra.

Ngā ritenga ā-pūtea

Financial implications

26.     This report is providing the local board with a progress update on the LBP20. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     Many of the LBP20 key initiatives are included in the local board’s annual work programme and detailed information about any significant risks and how they are being managed is addressed through the quarterly update reports.

Ngā koringa ā-muri

Next steps

28.     The local board election term concludes in October 2022. The LBP20 three-year period expires in October 2023 and a new local board plan will come into effect.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board Plan 2020 progress summary

85

     

Ngā kaihaina

Signatories

Author

Jacqui Fyers - Senior Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

27 September 2022

 

 

Graphical user interface, text, application, Word

Description automatically generated

Graphical user interface, text, Word

Description automatically generated

Graphical user interface, text, application, Word

Description automatically generated

Graphical user interface, text, Word

Description automatically generated

Graphical user interface, text, application, Word

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Local Board Annual Report 2021/2022

File No.: CP2022/12811

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2021/2022 Annual Report for the Aotea / Great Barrier Local Board, prior to it being adopted by the Governing Body on 29 September 2022.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2021/2022 is being prepared and needs to be adopted by the Governing Body by 29 September 2022. As part of the overall report package, individual reports for each local board are prepared.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      adopt the draft 2021/2022 Aotea / Great Barrier Local Board Annual Report as set out in Attachment A of the agenda report

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

 

Horopaki

Context

3.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5.       The annual report contains the following sections:

Section

Description

Mihi

The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area – projects and improvements

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Our performance explained

Highlights of the local board’s work programme which contributed to a performance outcome

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Funding impact statement

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the local board chairperson before the report is submitted for adoption by the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

9.       The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10.     The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2021/2022.

11.     There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2021/2022 Annual Report for the local board are:

·        Audit NZ review during August and September 2022

·        report to the Governing Body for adoption on 29 September 2022

·        release to stock exchanges and publication online on 30 September 2022

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2022.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2021/2022 Aotea / Great Barrier Local Board Annual Report

95

     

Ngā kaihaina

Signatories

Authors

Audrey Gan - Lead Financial Advisor Local Boards

Jacqui Fyers - Senior Local Board Advisor

Authorisers

Mark Purdie - Manager Local Board Financial Advisory

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

27 September 2022

 

 

A screenshot of a phone

Description automatically generated with low confidence



Graphical user interface

Description automatically generated

A picture containing graphical user interface

Description automatically generated

Map

Description automatically generated

Text, application

Description automatically generated with medium confidence

Graphical user interface, text

Description automatically generated

Text

Description automatically generated

Graphical user interface

Description automatically generated with medium confidence

A picture containing indoor, person, ceiling, people

Description automatically generated


Shape, icon

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Council-controlled Organisations Quarterly Update: Quarter Four, 2021-22

File No.: CP2022/13209

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Aotea / Great Barrier Local Board with an update on Council-controlled Organisation (CCO) work programme items in its area, along with updates to the Aotea / Great Barrier Local Board Joint CCO Engagement Plan.

Whakarāpopototanga matua

Executive summary

2.       The 2022-23 CCO Local Board Joint Engagement Plans were agreed in 2022.

3.       Updates will be provided to local boards each quarter to show both changes to the plan itself, and to provide updates on the work programme items included in the attachments to the plan.

4.       An updated version of the engagement plan is provided as Appendix A.

5.       Work programme updates from Auckland Transport, Tātaki Auckland Unlimited and Eke Panuku Development Auckland are provided as Appendix B-D.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter Four 2021-22

b)      approve updates to the Joint CCO Engagement Plan 2022-2023.

 

Horopaki

Context

6.       Each local board has agreed an engagement approach with the four CCOs for the 2022-2023 local work programme. Noting that Aotea / Great Barrier Local Board does not have a specific local work programme with Watercare.

7.       While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

8.       Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans, and to keep information up to date.

9.       This update may include the following types of changes:

·    Additional work programme items, and proposed engagement level

·    Proposed changes to the engagement approach with the local board

·    Proposed changes to the extent of community engagement

10.     In addition, the four CCOs provide a quarterly update on projects listed in the engagement plan (excepting Watercare for Aotea / Great Barrier).

Tātaritanga me ngā tohutohu

Analysis and advice

Updates from Local Board Services

11.     Updates have been made where there have been staff changes within Local Board Services or CCOs.

12.     These changes are reflected in Appendix A – Aotea / Great Barrier Local Board Joint CCO Engagement Plan 2022-2023.

Auckland Transport

13.     Auckland Transport’s work programme updates for Quarter Four are provided as Appendix B.

Updates to the Auckland Transport work programme

14.     Auckland Transport is finalising a Lease to Occupy for Ngāti Rehua Ngātiwai ki Aotea Trust for the Visitor Information Centre site. This lease will include a contribution to the operating costs of the property.

15.     Claris traffic calmers project was removed as a separate project and will be progressed through the Safe Speeds phase four programme as noted in the quarter three update.

16.     Motairehe Marae Turnout project was completed with the sealing of the carpark last quarter and removed from the programme. Noting there are still some works occurring in Motairehe through the rural marae road safety programme.

Tātaki Auckland Unlimited

17.     Tātaki Auckland Unlimited’s work programme updates for Quarter Four are provided as Appendix C.

Updates to the Tātaki Auckland Unlimited work programme

18.     Supporting local boards’ economic work programmes – Locally Driven Initiatives (LDI) programme line removed as no specific work programme with Tātaki Auckland Unlimited was approved for this financial year.

Eke Panuku Development Auckland

19.     Eke Panuku’s work programme updates for Quarter Four are provided as Appendix D.

Updates to the Eke Panuku work programme

20.     Portfolio review / asset recycling programme line removed as no properties in the Aotea Great Barrier Local Board area are subject to review.

21.     Service property optimisation programme line has been removed as there are no approved service property optimisation projects currently progressing in this local board area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

23.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     Approving the updated Joint CCO Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

25.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

27.     Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Updating and adopting the Joint CCO Engagement Plan 2021-2022 may have a positive impact on local engagement with mana whenua and mataawaka.

29.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

30.     The adoption of the Joint CCO Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

31.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

33.     The local board will receive the next quarterly update for Quarter One in late 2022.

34.     A workshop will be held in early 2023 to begin development of a new engagement plan for 2022-23.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board Joint CCO Engagement Plan 2021-2022

111

b

Auckland Transport 2021-22 Q4 Report - Aotea / Great Barrier Local Board

115

c

Tātaki Auckland Unlimited 2021-22 Q4 Report - Aotea / Great Barrier Local Board

117

d

Eke Panuku Development Auckland 2021-22 Q4 Report - Aotea / Great Barrier Local Board

125

     

Ngā kaihaina

Signatories

Authors

Jacob van der Poel, Senior Advisor, Operations and Policy

Jacqui Fyers - Senior Local Board Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

27 September 2022

 

 

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Table

Description automatically generated with low confidence

Graphical user interface, text, application, email

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Graphical user interface, text, application, Word

Description automatically generated

Graphical user interface, application, table

Description automatically generated

Table

Description automatically generated

Table

Description automatically generated

Table

Description automatically generated with medium confidence

Table

Description automatically generated with medium confidence

A picture containing text

Description automatically generated

A picture containing text

Description automatically generated

Graphical user interface, text, application

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Table

Description automatically generated



Aotea / Great Barrier Local Board

27 September 2022

 

 

Aotea / Great Barrier Destination Management Plan (Covering report)

File No.: CP2022/14366

 

  

Te take mō te pūrongo

Purpose of the report

1.         This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 27 September 2022 Aotea / Great Barrier Local Board meeting.

Ngā tūtohunga

Recommendation/s

The recommendations will be provided in the comprehensive agenda report.

 


Aotea / Great Barrier Local Board

27 September 2022

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2022/13258

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops is for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on Tuesday 16th of August, Tuesday 30th of August, Tuesday 6th of September and Tuesday 13th of September are appended to the report.

5.       The record of the last workshop of the term will be created after this report was compiled and it will be tabled at the business meeting.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held the following:

i)   Tuesday 16 August

ii)  Tuesday 30 August

iii) Tuesday 6 September

iv) Tuesday 13 September 2022 and

v)  Tuesday 20 September 2022 (to be tabled).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20220816 Aotea / Great Barrier Local Board Workshop Record

131

b

20220830 Aotea / Great Barrier Local Board Workshop Record

133

c

20220906 Aotea / Great Barrier Local Board Workshop Record

135

d

20220913 Aotea / Great Barrier Local Board Workshop Record

137

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

27 September 2022

 

 

Table

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Table

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Table

Description automatically generated

Graphical user interface, text

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Table

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Local Ward Area Councillor's Update

File No.: CP2022/13295

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area councillor to update the Aotea / Great Barrier Local Board on Governing Body issues and other points of interest to the local board.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the verbal and final written report update for the term from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor Pippa Coom's final update for the term - September 2022

141

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

27 September 2022

 

 

Graphical user interface

Description automatically generated

A picture containing text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

A picture containing text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Graphical user interface, website

Description automatically generated

Text

Description automatically generated

A picture containing chart

Description automatically generated

Text

Description automatically generated

Text, letter

Description automatically generated

Graphical user interface, text

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated


Aotea / Great Barrier Local Board

27 September 2022

 

 

Valedictory reflections: end of term address

File No.: CP2022/12810

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide Aotea / Great Barrier Local Board members the opportunity to comment on the last three years in local government and share valedictory reflections.

Whakarāpopototanga matua

Executive summary

2.       Deputy Chairperson Luke Coles and Member Sue Daly are retiring local board members not seeking re-election next term.

3.       This is an opportunity for Aotea / Great Barrier Local Board members to share valedictory reflections and provide an end of term address, prior to the 2022 Local Board Elections.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the valedictory reflections and end of term address from retiring Deputy Chairperson Luke Coles and Member Sue Daly.

b)      receive the verbal reflections from Member Patrick O’Shea, Member Valmaine Toki and Chairperson Izzy Fordham.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager