Minutes of Aotea / Great Barrier Local Board

Aotea / Great Barrier Local Board

27 September 2022

Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Opo Ngawaka, Chair of the Ngāti Rehua Ngātiwai ki Aotea Trust Board led the meeting in a karakia.

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number GBI/2022/97

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 September 2022, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Obituary – Marama Ulstrup

The Aotea / Great Barrier Local Board acknowledged the passing of Marama Ulstrup with a minute’s silence.

Resolution number GBI/2022/98

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) express its condolences to the whanau and friends of Marama Ulstrup who recently passed away.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum
	Steve and Christine Clemow, Glenfern Sanctuary managers were in attendance and gave the board an update on various items listed in resolution a) .
	A document was tabled at the meeting in relation to Glenfern update. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment
	Resolution number GBI/2022/99 MOVED by Chairperson I Fordham, seconded by Member S Daly: That the Aotea / Great Barrier Local Board: a) note the Public Forum presentation on the following: i) bio security update (cats, pigs, myrtle rust, monitoring) ii) bio diversity update iii) funding update iv) Ngāti Rehua Ngātiwai ki Aotea Trust Board hui held with Glenfern trustees on 10 September at Kawa marae v) Projects update b) thank Steve and Christine Clemow from Glenfern Sanctuary for their Public Forum attendance. CARRIED
	Attachments a 27 September 2022 Aotea / Great Barrier Local Board, item 9.1 Public Forum report, tabled item 9.1 Glenfern Sanctuary update September 2022

10 Extraordinary Business

There was no extraordinary business.

11	Adopting the 2022 Aotea Great Barrier village parks plan
	Shyrel Burt - Service and Asset Planning Specialist was in attendance via Microsoft Teams to speak to this report.
	Note: changes to the original recommendation with inclusion of new clause b), c) and d).
	Resolution number GBI/2022/100 MOVED by Chairperson I Fordham, seconded by Member V Toki: That the Aotea / Great Barrier Local Board: a) adopt the Aotea Great Barrier village parks plan dated August 2022 (Attachment A to the report), noting the following corrections: i) change name of Claris Sports Club to Great Barrier Island Sports & Social Club Incorporated. ii) sports field size should read as “full size” rather than ‘half size’ b) note the board’s preference for local Māori place naming to be led by Ngāti Rehua Ngātiwai ki Aotea Trust. c) note that the residents of Aotea / Great Barrier support a low impact approach to their village areas with minimal additional infrastructure and a preference for the natural environment. d) approve the remaining $19,573 local parks activation plan budget be used for consultation of the design and install of the pou outlined in the plan. CARRIED

Auckland Transport Update on the Local Board Transport Capital Fund – September 2022

Resolution number GBI/2022/101

MOVED by Chairperson I Fordham, seconded by Member V Toki:

That the Aotea / Great Barrier Local Board:

a) progress the Motairehe seal extensions project up to the allocation of $258,412 from the Local Board Transport Capital Fund budget.

b) thank Emma Petrenas for her work as our transport liaison and wish her all the best in future endeavours.

CARRIED

2022 local government elections - meetings and decision-making until new local board members make their declarations

Resolution number GBI/2022/102

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (Tuesday 27 September 2022) and the end of term (15 October 2022).

b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c) note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d) request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

CARRIED

Aotea / Great Barrier Local Board Plan 2020 progress update

Resolution number GBI/2022/103

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) receive the Aotea / Great Barrier Local Board Plan 2020 progress update.

b) thank Jacqui Fyers for her mahi on the Aotea / Great Barrier Local Board Plan 2020.

CARRIED

15	Local Board Annual Report 2021/2022
	David Rose – Lead Financial Advisor was in attendance via Microsoft Teams to speak to this report.
	An updated version of draft 2021/2022 Aotea / Great Barrier Local Board Annual Report was tabled at the meeting. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2022/104 MOVED by Member P O'Shea, seconded by Member S Daly: That the Aotea / Great Barrier Local Board: a) adopt the draft 2021/2022 Aotea / Great Barrier Local Board Annual Report as set out in Attachment A of the agenda report b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022. CARRIED
	Attachments a 27 September 2022 Aotea / Great Barrier Local Board, item 15 Local Board Annual Report 2021/2022 report, tabled item 15 updated version of draft 2021/2022 Aotea / Great Barrier Local Board Annual Report

Council-controlled Organisations Quarterly Update: Quarter Four, 2021-22

Resolution number GBI/2022/105

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Aotea / Great Barrier Local Board:

a) receive the Council-controlled Organisations Quarterly Update for Quarter Four 2021-22.

b) approve updates to the Joint CCO Engagement Plan 2022-2023.

c) approve the allocation of $1,000 from the legacy rates budget line to Ngāti Rehua Ngātiwai ki Aotea Trust to cover the Visitor Information Centre licence to occupy costs.

CARRIED

17	Aotea / Great Barrier Island Destination Management Plan
	Note: This item was withdrawn due to the draft plan being unavailable at the time of the business meeting. A new item will be brought to the board at a later date.

18	Aotea / Great Barrier Local Board Workshop Record of Proceedings
	The workshop proceedings for 20 September 2022 was tabled at the meeting. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2022/106 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: That the Aotea / Great Barrier Local Board: a) note the record of proceedings for the local board workshops held the following: i) Tuesday 16 August ii) Tuesday 30 August iii) Tuesday 6 September iv) Tuesday 13 September 2022 and vi) Tuesday 20 September 2022. b) thank Guia Nonoy for collating the proceedings which reminds the board of what has transpired during the workshops. CARRIED
	Attachments a 27 September 2022 Aotea / Great Barrier Local Board, item 18 Aotea / Great Barrier Local Board Workshop Record of Proceedings report, tabled item 18 - Workshop proceeding of 20 September 2022

Local Ward Area Councillor's Update

Resolution number GBI/2022/107

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) receive the verbal and final written report update for the term from the Waitematā and Gulf Ward Councillor, Pippa Coom.

CARRIED

Valedictory reflections: end of term address

Resolution number GBI/2022/108

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Aotea / Great Barrier Local Board:

a) receive the verbal reflections from Member Patrick O’Shea, Member Valmaine Toki and Chairperson Izzy Fordham.

b) receive the valedictory reflections and end of term address from retiring Deputy Chairperson Luke Coles and Member Sue Daly.

c) note Louise Mason – General Manager Local Board Services was in attendance and delivered farewell words for retiring Deputy Chairperson Luke Coles and Member Sue Daly.

d) note Jacqui Fyers – Senior Local Board Advisor for her photo presentation.

e) note Glenn Boyd – Local Area Manager for his farewell words and presentation of gifts for retiring Deputy Chairperson Luke Coles and Member Sue Daly.

CARRIED

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Note of appreciation to Auckland Council staff

The chairperson thanked all staff for the support and hard work they have done this term for the Aotea / Great Barrier Local Board and to the community.

Resolution number GBI/2022/109

MOVED by Member P O'Shea, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) extend their heartfelt gratitude to the following staff for all their hard work and support to the board:

i. Cushla Buchanan, Bonnie McCarthy, Renee Freeland & Lenka Wright – Great Barrier Island Service Centre

ii. Kathy Cumming – Strategic Broker

iii. Shane Hogg, Cynthia Delonge, Joseph Milan, Marcia Velloen – Community Facilities

iv. Annette (Netty) Richards – Parks & Places Specialist

v. Shyrel Burt - Service and Asset Planning Specialist

vi. Richard La Ville, Emma Petrenas - Auckland Transport

vii. Audrey Gan – Lead Financial Advisor

viii. Nick FitzHerbert, Nicola Perry - Whātua Whanaungatanga Relationship Management, Infrastructure and Environmental Services

ix. Phil Brown, Jonathan Miles, Samantha Happy, Jeremy Warden, Shanti Morgan & Annamarie Clough – Biosecurity

x. Helen McCabe, Dick Fong, Sarah Le Claire, Keith Enoka, Steve Rickerby – Waste Solutions

xi. Maddison Jones – Healthy Waters

xii. James Boyd – Grants Advisor

xiii. Annabelle White - Specialist Local Communication

xiv. Glenn Boyd, Jacqui Fyers, Anna Davis and Guia Nonoy – Local Board Services

CARRIED

Sydney Davies closed the meeting with a karakia.

12.58 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

In accordance with Clause 8.1.4 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Aotea / Great Barrier Local Board, held on Tuesday, 27 September 2022 prior to the next Auckland Council election.

DATE:.........................................................................

CHAIRPERSON:.......................................................

__________________________________

Glenn Boyd, Local Area Manager

Aotea / Great Barrier & Waiheke Local Board

(delegate of the chief executive)

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Susan Daly
	Patrick O'Shea
	Valmaine Toki

Glenn Boyd	Local Area Manager
Jacqui Fyers	Senior Local Board Advisor, Aotea / Great Barrier Local Board
Anna Davis	PA / Office Manager & Engagement Advisor, Aotea / Great Barrier Local Board
Kathy Cumming	Barrier Bulletin
Annabelle White	Specialist Local Communication	Via electronic link