I hereby give notice that an ordinary meeting of the Governing Body will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 29 September 2022

10.00am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Tira Kāwana / Governing Body

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

Cr Richard Hills

 

Cr Dr Cathy Casey

Cr Tracy Mulholland

 

Cr Fa’anana Efeso Collins

Cr Daniel Newman, JP

 

Cr Pippa Coom

Cr Greg Sayers

 

Cr Linda Cooper, JP

Cr Desley Simpson, JP

 

Cr Angela Dalton

Cr Sharon Stewart, QSM

 

Cr Chris Darby

Cr Wayne Walker

 

Cr Alf Filipaina, MNZM

Cr John Watson

 

Cr Christine Fletcher, QSO

Cr Paul Young

 

Cr Shane Henderson

 

 

(Quorum 11 members)

 

 

 

Sarndra O'Toole

Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

 

23 September 2022

 

Contact Telephone: (09) 890 8152

Email: sarndra.otoole@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



 

Terms of Reference

 

Those powers which cannot legally be delegated:

 

(a)        the power to make a rate

(b)        the power to make a bylaw

(c)        the power to borrow money, or purchase or dispose of assets, other than in accordance with the Long-Term Plan

(d)        the power to adopt a long-term plan, annual plan, or annual report

(e)        the power to appoint a chief executive

(f)         the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement

(g)        the power to adopt a remuneration and employment policy

 

Additional responsibilities retained by the Governing Body:

 

(h)        approval of long-term plan or annual plan consultation documents, supporting information and consultation process prior to consultation

(i)         approval of a draft bylaw prior to consultation

(j)         resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer

(k)        adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct

(l)         relationships with the Independent Māori Statutory Board, including the funding agreement and appointments to committees

(m)       overview of and decisions relating to any CCO review including the implementation of any resulting changes to CCOs

(n)        oversight of work programmes of all committees of the governing body.

 

 

 

Code of conduct

 

For information relating to Auckland Council’s elected members code of conduct, please refer to this link on the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx

 

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·       Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·       Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·       Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·       In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·       The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·       However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·       All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·       Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·       Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·       All staff supporting the meeting (administrative, senior management) remain.

·       Other staff who need to because of their role may remain.

 

Local Board members

 

·       Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·       Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 


Governing Body

29 September 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Affirmation                                                                                7

2          Apologies                                                                                 7

3          Declaration of Interest                                          7

4          Confirmation of Minutes                                                         7

5          Petitions                                                                 7  

6          Public Input                                                           7

7          Local Board Input                                                 7

8          Extraordinary Business                                       8

9          Referred from the Audit and Risk Committee - Annual Report on the Performance of the Audit and Risk Committee                                             9

10        Preparation of the draft Auckland Council Annual Report 2021/2022 and the draft Auckland Council Summary Annual Report 2021/2022                                                             17

11        Process for making external member appointments to the Audit and Risk Committee                                                                              27

12        Auckland Large-Scale Project Areas Housing Acceleration Fund Memorandum of Understanding                                                    31

13        Summary of Governing Body and Committee information memoranda and briefings - 29 September 2022 including the Governing Body Forward Work Programme                                35

14        Summary of Confidential Decisions and related information released into Open           47

15        Valedictory Speeches                                        51

16        Consideration of Extraordinary Items

PUBLIC EXCLUDED

17        Procedural Motion to Exclude the Public                           53

C1       CONFIDENTIAL: Adoption of the Auckland Council Annual Report 2021/2022 and the Summary Annual Report 2021/2022                 53

C2       CONFIDENTIAL: Office of the Auditor-General briefing                                                                 53

C3       CONFIDENTIAL:  Appointments to the Audit and Risk Committee                                           54

C4       CONFIDENTIAL: Auckland Large-Scale Project Areas (Auckland Housing Programme) Memorandum of Understanding                       54


1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Governing Body:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 25 August 2022, including the confidential section, as a true and correct record.

 

 

5          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

6          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

7          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

8          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Governing Body

29 September 2022

 

 

Referred from the Audit and Risk Committee - Annual Report on the Performance of the Audit and Risk Committee

File No.: CP2022/13552

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To receive the Annual Report on the Performance of the Audit and Risk Committee referred by the Audit and Risk Committee.

 

Whakarāpopototanga matua

Executive summary

2.       The Audit and Risk Committee considered the Annual Report on the Performance of the Audit and Risk Committee at its meeting on 12 September 2022.

3.       The Audit and Risk Committee resolved as follows:

“Resolution number AUD/2022/49

That the Audit and Risk Committee:

a)           receive this annual report on the Performance of the Audit and Risk Committee

b)      recommend that the chief executive place the report on the next available agenda of the Governing Body.

c)      acknowledge and thank independent members Sue Sheldon, CNZM and Paul Conder for their contribution to the effective performance of the committee over the last six and eight years respectively.“

4.       Clause b) of the resolution refers the report to the Governing Body.

5.       The original Annual Report on the Performance of the Audit and Risk Committee to the Audit and Risk Committee is appended as Attachment A.\

 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      tuhi ā-taipitopito / note the Annual Report on the Performance of the Audit and Risk Committee (Attachment A of the agenda report).

 

 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Original report to the Audit and Risk Committee 12 September 2022

11

      

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 

 


Governing Body

29 September 2022

 

 

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Governing Body

29 September 2022

 

 

Preparation of the draft Auckland Council Annual Report 2021/2022 and the draft Auckland Council Summary Annual Report 2021/2022

File No.: CP2022/10125

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.          To inform the Governing Body of the basis for preparation of the draft Auckland Council Annual Report 2021/2022 and the draft Auckland Council Summary Annual Report 2021/2022 (annual reports) and the process followed.

 

Whakarāpopototanga matua

Executive summary

2.       The Local Government Act 2002 requires the council to prepare and adopt an annual report and a summary of the annual report each year.

3.       The annual reports, covering the year to 30 June 2022, have been prepared by council staff and audited by Audit New Zealand on behalf of the Auditor-General. The Auditor-General’s representatives will attend this Governing Body meeting for the adoption of the annual reports and may wish to address the Governing Body on the audit of the annual reports and other matters of interest during the confidential section of this meeting.

4.       The annual reports compare and comment on the performance of Auckland Council and the Auckland Council Group against the budgets and operating targets set in the 10-year Budget 2021-2031 (Recovery Budget).

5.       At its meeting on 12 September 2022, the Audit and Risk Committee reviewed the annual reports and the preparation processes and recommended the annual reports for adoption by the Governing Body (Attachment A).

6.       At its meeting on 15 September 2022, the Finance and Performance Committee reviewed and confirmed that the annual reports fairly reflected the financial and operating performance of the group for the year ended 30 June 2022 and recommended them for adoption by the Governing Body (Attachment B).

7.       All matters raised by the Audit and Risk Committee and the Finance and Performance Committee in relation to the annual report content have been resolved.

8.       At the time of writing this report, there was one outstanding audit matter relating to the audit of Auckland Council’s Scope 1 and 2 greenhouse gas emissions performance measures. Apart from this, there were no significant outstanding audit or process issues relating to the annual reports.

 


 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      tuhi ā-taipitopito / note the confirmation by the Audit and Risk Committee that the audit process, in respect of the draft Auckland Council Annual Report 2021/2022 and the draft Auckland Council Summary Annual Report 2021/2022, has been completed satisfactorily and recommended them for adoption by the Governing Body

b)      tuhi ā-taipitopito / note the Finance and Performance Committee reviewed and confirmed that the draft Auckland Council Annual Report 2021/2022 and the draft Auckland Council Summary Annual Report 2021/2022 fairly reflect the financial and operating performance of the group and recommended them for adoption by the Governing Body

c)       tuhi ā-taipitopito / note the draft Auckland Council Annual Report 2021/2022 and the draft Auckland Council Summary Annual Report 2021/2022 will be discussed in the confidential section of this meeting.

 

Horopaki

Context

9.       Section 98 of the Local Government Act 2002 requires the council to prepare, adopt and publish an annual report and a summary annual report within four months following the financial year end.

10.     As an issuer of debt on the NZX, the council is subject to the NZX listing rules. This requires the release of unaudited group primary financial statements and commentary on changes from the prior year, within 60 days of the financial year end. In addition, the NZX listing rules require the audited annual report to be released no later than three months from the financial year end.

Annual report contents

11.     The annual reports detail the activities and performance of the Auckland Council Group. They include performance results for the group against planned levels of performance set in the 10-year Budget 2021-2031 (Recovery Budget). The summary annual report presents the major matters dealt with in the annual report.

12.     The annual reports cover all activities of the council, council-controlled organisations, subsidiaries, joint ventures and associated entities.

13.     The annual reports consist of four separate volumes and a summary:

·        Volume 1: an overview and a summary of service performance against year one of the Recovery Budget, material issues facing the council, and financial and service performance of each group of activity

·        Volume 2: a summary of local board achievements and their financial performance against the Recovery Budget

·        Volume 3: detailed consolidated statutory financial statements for the group and the council, as well as the group’s consolidated funding impact statement with financial commentary against the Recovery Budget

·        Volume 4: a summary of the group’s response to climate change risk

·        Summary annual report: a financial and non-financial performance overview, summary financial statements, material issues, an introduction to the groups of activities.


 

 

14.     The annual reports, except Volume 4, have been audited by Audit New Zealand on behalf of the Auditor-General. Volume 4 was reviewed by Audit New Zealand, but no opinion has been expressed on it.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     The unaudited Auckland Council Group 2021/2022 primary financial statements and commentary were released via the NZX on 29 August 2022 (preliminary NZX release) following recommendations and approvals by the Audit and Risk Committee, the Finance and Performance Committee chair and deputy chair under delegation, the chief executive and the mayor.

16.     The annual reports and the audit were completed following the preliminary NZX release.

17.     On 12 September 2022, the Audit and Risk Committee reviewed the annual reports, as well as the council’s process and controls undertaken to prepare them. The committee received feedback on the audit from Audit New Zealand and the Deputy Auditor-General and made a recommendation for adoption of the annual reports (Attachment A) subject to the finalisation of disclosure items, clearance of all performance measures, final management review and receipt of the Independent Auditor’s Report.

18.     On 15 September 2022, the Finance and Performance Committee noted the recommendation from the Audit and Risk Committee relating to the annual reports. The Finance and Performance Committee reviewed and confirmed that the annual reports fairly reflected the financial and operating performance, financial position and cash flows of the group for the year ended 30 June 2022 (Attachment B).

19.     Since these meetings, the annual reports have undergone final editing and review by council staff and Audit New Zealand. The group financial controller will update the Governing Body at this meeting on the finalisation of the audit of Auckland Council’s Scope 1 and 2 greenhouse gas emissions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.      This committee paper relates to financial and non-financial statutory reporting. No decision is sought in this paper that has a direct impact on the group’s greenhouse gas emissions nor the group’s approach to preparing for climate change.

21.     However, it is acknowledged that the activities undertaken by the group and reported on within the annual report have the potential to be impacted by climate change and can also reinforce or weaken our climate action response.

22.     Climate risk disclosures included in Volume 4 play a key role in how external organisations direct capital flow towards climate positive solutions and investments. Reporting of the group’s response to climate change risk holds the group publicly accountable, and ensures the business maintains their focus on addressing climate change risk at all levels across the group.

23.     The preparation of Volume 4 using the Task Force for Climate-related Financial Disclosures (TCFD) framework represents global best-practice in climate disclosure. It aligns with the government’s plan for mandatory TCFD disclosures from 2023 and provides an example for other local government entities seeking to disclose their approach to managing climate risk.


 

 

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The annual reports reflect the results of the group for the year ended 30 June 2022. The council-controlled organisations (CCOs) and Ports of Auckland Limited are involved in the preparation of this information, and have reviewed any content relating to them.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Volume 2 includes a section featuring the achievements in each local board area. Local boards were engaged to collect and review this information and each local board chair has prepared a message which is included in their respective annual reports and has approved the content.

 

Tauākī whakaaweawe Māori

Māori impact statement

26.     The annual reports cover all aspects of the group’s governance and public accountability. They include commentary on the group’s contribution to outcomes for Māori, the role of the Independent Māori Statutory Board and the council’s Ngā Mātārae- Māori Outcomes department.

 

Ngā ritenga ā-pūtea

Financial implications

27.     There are no financial implications directly arising from the information contained in the report.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     The following risks and mitigations have been identified:

 

Risk

Mitigation

Breach of confidentiality

 

The information contained within the annual reports may be released to the public prior to its release to the NZX.

 

All Auckland Council, CCO and Ports of Auckland Limited (POAL) employees who are involved in the preparation and review of the annual reports have been briefed on confidentiality requirements.

A cover memo was attached to the draft annual reports provided to Governing Body members reminding the Governing Body of NZX confidentiality obligations.

Events subsequent to balance date may not be disclosed

 

Significant events may occur between the balance date and approval date and might not be known to the preparers of the annual report, thus go undisclosed.

The group financial controller has formally requested council management, CCOs and POAL confirm whether there are any events subsequent to balance date which might require disclosure.

 

CCO draft statutory financial statements and POAL statutory financial statements have been reviewed for disclosure of subsequent events.

Delay in issue of audit report

 

There may be a delay in issuing of the audit report due to unresolved audit matters.

At the time of writing this report there is one outstanding process issue relating to the audit of Auckland Council’s Scope 1 and 2 greenhouse gas emissions. We expect to have this matter resolved before the annual reports are approved at this meeting.

The council’s Financial Control and Group Performance units have been working with Audit New Zealand to address technical issues early, however some matters cannot be cleared by Audit New Zealand until they have audited the relevant information.

 

Ngā koringa ā-muri

Next steps

29.     The Governing Body will discuss the annual reports in confidence with staff, the Deputy Auditor-General and Audit New Zealand, after which it will adopt the annual reports.

30.     The Deputy Auditor-General will issue the audit opinion at the time of the adoption of the annual reports by the Governing Body.

31.     The annual reports will then be released to the NZX and published on our website. Printed copies will be made available at libraries and service centres.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Resolution from the Audit and Risk Committee 12 September 2022

23

b

Resolution from the Finance and Performance Committee 15 September 2022

25

     


 

 

 

Ngā kaihaina

Signatories

Authors

Tracy Gers - Group Accounting & Reporting Manager

Alvin Ang - Senior Group Reporting Technical Accountant

Karuna Dahya - Manager Group Performance Reporting

Francis Caetano - Group Financial Controller

Authorisers

Michael Burns – Acting General Manager Financial Strategy and Planning

Jazz Singh - General Manager Procurement

Peter Gudsell - Group Chief Financial Officer

Jim Stabback - Chief Executive

 


Governing Body

29 September 2022

 

 

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Governing Body

29 September 2022

 

 

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Governing Body

29 September 2022

 

 

Process for making external member appointments to the Audit and Risk Committee

File No.: CP2022/13903

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive information about the processes to appoint external independent members to the Audit and Risk Committee that will be considered in the confidential part of this meeting.

Whakarāpopototanga matua

Executive summary

2.       The tenure of all three external independent members of Auckland Council’s Audit and Risk Committee is due to end, and to ensure that the committee continues to effectively perform its role, it is recommended that new external members are appointed.

3.       The Chief Executive engaged Kerridge and Partners to facilitate the selection process. 

4.       Following shortlisting and interviews, a selection panel comprised of Bill Cashmore Deputy Mayor, Jim Stabback Chief Executive, and Phil Wilson Director Governance and CCO Partnerships have recommended the appointment of the candidates that best meet agreed criteria to the Audit and Risk Committee.

5.       Currently the Audit and Risk Committee’s Terms of Reference allow for an initial tenure period not exceeding three years. This can result in external members tenure ending at the same time as the end of a political term, with the identified risk of a loss of audit and risk governance continuity.

6.       To mitigate that risk, staff recommend that external member tenure on the Audit and Risk Committee is managed to bridge the local government election cycle. This approach will require that the Audit and Risk Committee Terms of Reference be amended to allow for external members initial appointment not to exceed four years, enabling initial tenure dates to be staggered.

7.       The Governing Body will consider the recommendations of the selection panel and the consequential change to the Audit and Risk Committee’s Terms of Reference in the confidential section of this meeting.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      tuhi ā-taipitopito / note the information about the recruitment processes contained in this report

b)      tuhi ā-taipitopito / note that a report in the confidential section of the agenda seeks decisions regarding appointment and tenure of external members to the Audit and Risk Committee

c)       tuhi ā-taipitopito / note that this report is confidential due to the personal information that it contains.

 

Horopaki

Context

8.       The tenure of all three external members of the Audit and Risk Committee is due to end, and to ensure that the committee continues to perform its role effectively, it is recommended that new members are appointed and that they are appointed in a sequence that provides continuity of membership.

9.       The purpose of the Audit and Risk Committee is to assist and advise the Governing Body in discharging its responsibilities and ownership of governance, risk management, and internal control.

10.     The scope of the committee includes oversight of risk management and assurance across the council’s council-controlled organisations (CCO’s) and the council in respect to risk that is significant to the Auckland Council Group.

11.     The inclusion of external members, with one of the external members appointed as chair, is based on best practice as recommended by the Auditor-General, PricewaterhouseCoopers (PWC), the New Zealand Stock Exchange and the Institute of Directors.

12.     The brief sought external members to the Audit and Risk Committee that met the core requirements of an Auckland Council Group director focusing on audit and risk, those being:

·    uphold the principles of the Treaty of Waitangi, readiness to promote improved outcomes for Māori and knowledge of Te Ao Māori and established Māori networks

·    a background in audit and a familiarity with strategic risk, with external credibility and networks in the audit and risk community in New Zealand

·    governance of a listed entity, including an understanding of corporate finance and reporting obligations

·    high level of financial literacy, with a particular focus on financial sustainability and prudence; with a public sector ethos

·    ability to develop and maintain productive relationships across the Governing Body, council organisations and external stakeholders (e.g. Office of the Auditor General)

·    demonstrated experience in responsiveness to large complex organisations - across both private and public sectors

·    commitment to uphold Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan into the strategies and operations of the council-controlled organisations

·    awareness of the need for reputation management of Auckland Council with specific view towards large public sector organisations and the unique nature of Auckland

·    an understanding of Auckland Council’s health and safety requirements.

13.     The following skills were deemed useful, but non-essential priorities:

·    an understanding of complex systems and processes

·    experience in data presentation and reporting

·    Chartered Accountant qualification.

 

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The Governing Body will consider the recommendations of the selection panel in the confidential section of this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     Auckland Council’s Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan was adopted in July 2020 setting out the priority action areas to deliver our goals to reduce emissions and adapt to the impacts of climate change.

16.     The recommended external members will need to demonstrate a commitment to integrate action areas outlined in Te-Tāruke-ā-Tāwhiri into the Auckland Council Group activities as it relates to the purpose of the Audit and Risk Committee.

17.     The recommended candidates demonstrated a good understanding of the climate change issues facing Auckland.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     External appointments to the Audit and Risk Committee are critical to the leadership and governance of the Auckland Council Group. The appointment of the best possible external members to the Audit and Risk Committee will have a positive impact on the risk and assurance capability of the council group overall.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     Appointments to the Audit and Risk Committee is the role of the Governing Body and local board views on these recommended appointments were not sought.

Tauākī whakaaweawe Māori

Māori impact statement

20.     All external members of the Audit and Risk Committee will be appointed in line with the council’s Appointment and Remuneration Policy.

21.     The policy encourages the identification of appropriately experienced Māori candidates for consideration for appointment.

22.     At the 25 August 2020 meeting, the Appointments and Performance Committee agreed to strengthen the focus areas in vacancy briefs by including the following statements in the common priorities for all director vacancy briefs (advertisements):

Uphold the principles of the Treaty of Waitangi, readiness to promote improved outcomes for Māori and knowledge of Te Ao Māori established networks [APR/2020/10].

23.     Through the interview process the recommended candidates demonstrated good understanding and commitment to the principles of Te Tiriti o Waitangi.

Ngā ritenga ā-pūtea

Financial implications

24.     The costs associated with these appointments will be managed from existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     There are risks associated with all external appointments, specifically a reputation risk from appointing candidates without appropriate skills or governance experience, especially within public entities.  

26.     To mitigate any potential risks of under-qualified candidates, a thorough due diligence and reference checking process is completed


 

 

 

Ngā koringa ā-muri

Next steps

27.     Following approval by the Governing Body, reference checks and due diligence, staff will prepare contracts for the external members.

28.     A media statement will publicise the appointments once the appointment process is completed.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Anna Bray – Executive Officer, Governance and CCO Partnerships

Authorisers

Phil Wilson - Director, Governance & CCO Partnerships

Jim Stabback - Chief Executive

 

 


Governing Body

29 September 2022

 

 

Auckland Large-Scale Project Areas Housing Acceleration Fund Memorandum of Understanding

File No.: CP2022/11142

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on a proposed Memorandum of Understanding with the Crown relating to the large-scale project areas (Auckland Housing Programme).

Whakarāpopototanga matua

Executive summary

2.       The Crown, through the Ministry of Housing and Urban Development (the Ministry), are seeking to enter into a Memorandum of Understanding (MoU) with Auckland Council in relation to the large-scale project areas (Auckland Housing Programme).

3.       The purpose of this MoU is to establish an enduring strategic relationship between the Ministry and the council to facilitate aligned strategic planning of the bulk and local infrastructure required to enable housing growth in the Auckland large-scale project areas.

4.       The Committee will consider the MoU in the confidential section of this meeting.

Ngā tūtohunga

Recommendations

That the Governing Body:

a)      tuhi ā-taipitopito / note the information contained in this report

 

Horopaki

Context

Kāinga Ora’s large-scale projects (also known as the Auckland Housing Programme)

5.       Kāinga Ora’s large-scale project areas for Auckland are located in Māngere, Mt Roskill, Tāmaki, Oranga and Northcote. Collectively the large-scale projects aim to deliver more than 34,000 dwellings over a 15 to 20-year period. Northcote has approximately three years left of delivery and is not currently part of the Housing Acceleration Fund discussions or the MoU.

6.       The large-scale project areas are complex, with multiple parties holding different levels of accountabilities and responsibilities.

7.       The anticipated yield for each growth area across the large-scale project areas is shown in Table 1. It is important to note that the Housing Acceleration Fund (HAF) along with the council 10-year Budget 2021-2031 contributions will only partially fund the infrastructure network requirements for the yields below, and that the Auckland Transport funding allocation for transport infrastructure is reliant on Waka Kotahi funding commitments.


 

 

Table 1. Anticipated yield for Kāinga Ora large-scale project areas

Development Area

Yield

Māngere

10,000

Mt Roskill

11,000

Tāmaki

10,500

Oranga

1,100

Northcote

1,700

 

Housing Acceleration Fund

8.       The Housing Acceleration Fund (HAF) is a $3.8 billion national fund to increase the supply of houses and improve affordability for homeowners and renters. The aim of the fund is to:

·    unlock more land for housing development, particularly in locations close to jobs, public transport and amenities

·    support the provision of critical infrastructure needed for that development

·    support delivery of a wider mix of housing (for ownership and rental) that is affordable for low- to moderate-income households

·    unlock a mix of private sector-led and government-led developments.

9.       The Government have allocated $1.7 billion of the Housing Acceleration Fund to increase supply of houses and improve affordability for homeowners and renters within Kāinga Ora’s large-scale project areas for Auckland (Mt Roskill, Oranga, Tāmaki and Māngere). It is expected that the council will fund the remaining infrastructure costs for the programme in future years to deliver the housing outcomes above.

Auckland Council’s infrastructure investment planning

10.     Through the 10-year Budget 2021-2031, and the incorporated 30-year Infrastructure Strategy, the council decided to focus its infrastructure investment to respond to the region’s growth by focusing on a few key areas for investment. These areas are all joint priority areas agreed with government and include:

·    Auckland Housing Programme (Mt Roskill, Oranga, Māngere, and Northcote) and Tāmaki

·    North-west (including Redhills, Whenuapai and Westgate)

·    Drury

·    City Rail Link stations (Maungawhau and Karanga-a-Hape).

11.     The council plans investment of over $2 billion over the 10-year Budget to support the infrastructure requirements of these growth areas. Of this $733 million has been budgeted for the Auckland Housing Programme.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The Crown, through the Ministry of Housing and Urban Development (the Ministry) are seeking to enter into a Memorandum of Understanding (MoU) with Auckland Council in relation to the large-scale project areas (Auckland Housing Programme).

13.     The purpose of this MoU is to establish an enduring strategic relationship between the Crown and the council to facilitate aligned strategic planning of the bulk and local infrastructure required to enable housing growth in the Auckland large-scale project areas.

14.     The MoU includes objectives relating to strategic investment in infrastructure, responding to climate change and establishing processes for infrastructure delivery.

15.     Further analysis and advice relating to the MoU is included in the confidential section of this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The proposed MoU has a joint objective that requires the Crown and Council to ensure that the programme decision-making and delivery responds to climate change. This includes reporting against the joint objectives which will assist and provide oversight of the growth area plans as they relate to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

17.     Further details on the climate impacts of the MoU commitments are included in the confidential section of this meeting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     Staff have engaged with Auckland Transport and Watercare on the MoU and the implications for their organisations.

19.     Further details on the council group impacts of the MoU activities are included in the confidential section of this meeting.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     Regular reporting has taken place for each large-scale project area to relevant local boards, and this process will remain in place. Advice, feedback and decisions will continue to be sought from local boards where appropriate.

21.     The local boards with large-scale project areas in their areas are Māngere-Ōtāhuhu, Ōtara-Papatoetoe, Albert-Eden, Puketāpapa and Maungakiekie-Tāmaki.

22.     The MoU does not impact local board decision-making processes.

Tauākī whakaaweawe Māori

Māori impact statement

23.     Mana whenua will continue to be involved in specific project development through the council and Kāinga Ora processes.

24.     Further details on the impacts on Māori and mana whenua involvement in the outcomes sought from the MoU are included in the confidential section of this meeting.

Ngā ritenga ā-pūtea

Financial implications

25.     Financial implications relating to the MoU are included in the confidential section of this meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     Risks and mitigations relating to the MoU are included in the confidential section of this meeting.

Ngā koringa ā-muri

Next steps

27.     Next steps relating to the MoU are included in the confidential section of this meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Fiona Docherty Wright – Head of Infrastructure Funding and Development Strategy

Cori Barkle – Principal Solicitor, Projects and Transactions

Michael Burns - Manager Financial Strategy

Authorisers

Megan Tyler - Chief of Strategy

Jim Stabback - Chief Executive

 

 


Governing Body

29 September 2022

 

 

Summary of Governing Body and Committee information memoranda and briefings - 29 September 2022 including the Governing Body Forward Work Programme

File No.: CP2022/13161

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the progress on the forward work programme appended as Attachment A.

2.       To receive a summary and provide a public record of memoranda or briefing papers that may have been distributed to the Governing Body or its committees.

Whakarāpopototanga matua

Executive summary

3.       This is a regular information-only report which aims to provide greater visibility of information circulated to Governing Body members via memoranda/briefings or other means, where no decisions are required.

4.       Any information circulated to other committee’s and their members after the last ordinary meeting of those committees has also been included.

5.       The following memos were circulated to members of the Governing Body:

Date

Subject

21.9.22

Summary of Auckland Council investment in training venues for the FIFA Women’s World Cup 2023

 

6.       The following workshops/briefings have taken place for the Governing Body:

Date

Subject

31.8.22

Auckland International Airport Limited CONFIDENTIAL

6.9.22

City Rail Link Limited CONFIDENTIAL

 

7.       The following memos were circulated to members of other committees following the last ordinary meeting:

Date

Committee

Subject

12.9.22

Environment and Climate Change

Update on the coastal asset renewals work programme

12.9.22

Finance and Performance

Development Contributions Update

23.9.22

Planning

National Policy Statement on Highly Productive Land 2022

 


 

8.       The following workshops/briefings have taken place for other committees following the last ordinary meeting:

Date

Committee

Workshop/Briefing

7.9.22

Planning

Waka Kotahi Streets for People Programme CONFIDENTIAL

 

9.       This document can be found on the Auckland Council website, at the following link:

http://infocouncil.aucklandcouncil.govt.nz/

at the top left of the page, select meeting/Te hui “Governing Body” from the drop-down tab and click “View”;

under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

10.     Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report

b)      receive the Summary of Governing Body and other committee information memoranda and briefings – 26 September 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Forward Work Programme

37

b

Information Memorandum:  Summary of Auckland Council investment in training venues for the FIFA Women’s World Cup 2023 (Under Separate Cover)

 

c

Information Memorandum:  Environment and Climate Change Committee - Update on the coastal asset renewals work programme (Under Separate Cover)

 

d

Information Memorandum:  Finance and Performance Committee - Development Contributions Update (Under Separate Cover)

 

e

Information Memorandum:  Planning Committee - National Policy Statement on Highly Productive Land 2022 (Under Separate Cover)

 

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 


Governing Body

29 September 2022

 

 

 

Tira Kāwana / Governing Body
Forward Work Programme 2022

The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2022

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Chief Executive’s Performance Objectives

The Appointments and Performance Review Committee has the delegation to recommend performance objectives.

The Governing Body must then consider the recommendations and make a decision.

Decision to whakaae / approve performance objectives

 

Progress to date:

Setting the Chief Executives 2020/2021 performance objectives – Open Process Report 26 November 2020
Link to decision

Update Report on workforce and full-time equivalents CONFIDENTIAL 25 March 2021

Chief Executives Performance Objectives for FY22-24 CONFIDENTIAL 24 June 2021 released 29 July 2021
Link to decision

Decisions made at the Appointments and Performance Review Committee CONFIDENTIAL 28 September 2021
Link to decision / restatement
Link to released report and attachments

Update Report to 31 December 2021 28, April 2022
Link to decision

Chief Executive Performance Objectives for FY22-24:  Review for FY2022/2023 28 July 2022
Link to decision

Update on FY2022-2024 Chief Executive Performance Objectives for the Financial year to 30 June 2022
25 August 2022
Link to open process report
Link restatement

 

 

 

 

 

 

 

 

 

 

 

 

 

Chief Executive Remuneration Review

The chief executive’s remuneration will be reviewed annually.

Decision to whakaae / approve a remuneration change.

 

Progress to date:

Report from the Appointment and Performance Review Committee CONFIDENTIAL 16 December 2021
Link to decision / restatement

Report releasing decision from 16 December 2022 into open 24 February 2022
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

City Rail Link

Construction of the City Rail Link in the central city

Decisions to whakaae / approve matters associated with City Rail Link

Decisions to tuhi ā-taipitopito / note any matters raised by the Audit and Risk Committee about the project

 

Progress to date:

Appointments to board of City Rail Link 25 June 2020
Link to decision open process report
Link to restatement

Report on shareholder approval of major transaction 27 August 2020
Link to decision

Report on Targeted Hardship Fund for C3 Works CONFIDENTIAL 26 August 2021
Link to restatement

Report on C9 Works Update CONFIDENTIAL
24 February 2022
Link to restatement

 

As and when required

Auckland Light Rail

Heads of Terms of the Sponsor’s Agreement

Decisions to whakaae / approve matter associated with Auckland Light Rail

 

Progress to date:

Report on Detailed Planning Phase 28 April 2022
Link to restatement

 

Review of council- controlled organisations

Overview of and decisions relating to any council-controlled organisations review including the implementation of any resulting changes to council-controlled organisations

Decision on appointment of a council-controlled organisations review panel

Kohuki / consider draft report on the key issues, feedback from the community and stakeholders

Decision on final report and recommendations

 

Progress to date:

11 August 2020 – Confidential Workshop

19 August 2020 – Confidential Workshop

Decision on the CCO Review 27 August 2020
Link to decision

Report and proposal to merge Auckland Tourism, Events and Economic Development (ATEED) and Regional Facilities Auckland (RFA) 27 August 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Annual Budget

(Annual Plan)

Statutory requirement

Decision to whakaae / approve consultation documents, supporting information and process prior to consultation

Decision to whai / adopt Annual Budget

 

Progress to date:

Mayoral Proposal Items for Consultation 8 December 2021
Link to decision

Kerbside Refuse Charging Policy Review 8 December 2021
Link to decision

Other Rates and Fees Issues 8 December 2021
Link to decision

Rating of Whenua Maori Changes to Financial Policies
8 December 2021
Link to decision

Adoption of Consultation Material 8 February 2022
Link to decision

Risk management approach for the Annual Budget 2022/2023 7 June 2022
Link to decision

Tūpuna Maunga Authority Operational Plan 2022/2023 7 June 2022
Link to decision

Annual Budget 2022/2023:  Mayoral Proposal 7 June 2022
Link to decision

Annual Budget 2022/2023: Kerbside refuse charging policy review 7 June 2022
Link to decision

Annual Budget 2022/2023:  Other Fees and Charges 7 June 2022
Link to decision

Rating of Whenua Māori: Adoption of Rates Remission and Postponement policies 7 June 2022
Link to decision

Adoption of the Annual Budget 2022/2023 29 June 2022
Link to decision

Adoption of Revenue and Financing Policy 29 June 2022
Link to decision

Rates setting 2022/2023 29 June 2022
Link to decision

Rates remission and postponement policy:  correction for omission in adopted policy 29 June 2022
Link to decision

 

 

Consultation Material

 

 

 

Adoption

 

 

 

 

 

 

Rating of Whenua Māori Changes to Financial Policies

 

Decision to whakaae / approve consultation documents, supporting information and process prior to consultation

Decision to whai / adopt any changes

 

Progress to date:

Adoption of Consultation Material 8 February 2022
Link to decision

Rating of Whenua Māori: Adoption of Rates Remission and Postponement policies 7 June 2022
Link to decision

 

 

Consultation Material

 

 

 

Adoption

 

 

 

 

 

 

Annual Report

Statutory requirement

Decision to whai / adopt the Annual Report

 

Progress to date:

 

 

 

 

 

 

 

 

 

 

Adoption

 

 

 

Independent Māori Statutory Board – Funding Agreement

Statutory requirement

Decision to whakaae / approve funding agreement

 

Progress to date:

Report to approve funding agreement 26 May 2022
Link to decision

 

 

 

 

Approval

 

 

 

 

 

 

 

Committee Forward Work Programmes

Responsibility for oversight of work programmes of all committee of the Governing Body.

Decision to tuhi ā-taipitopito / note that all committee have adopted a forward work programme

 

Progress to date:

Report noting all committee forward work programmes
28 October 2021
Link to decision

Update Report 16 December 2021
Link to decision

Update Report 28 April 2022
Link to decision

 

 

 

Six-monthly Review

 

 

 

 

 

 

 

 

Terms of Reference

The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels.

Any changes to the Terms of Reference must be done by the Governing Body.

Decision to whai / adopt the Terms of Reference

Decision to whai / adopt changes to Terms of Reference

 

Progress to date:

Terms of Reference approved November 2019
Link to decision

Terms of Reference amended to include working parties November 2019
Link to decision

Terms of Reference amended to include the Emergency Committee March 2020
Link to decision

Change to membership of Appointments and Performance Review Committee 24 June 2021
Link to decision

As and when required

Standing Orders

Statutory requirement under the Local Government Act 2002, Schedule 7, clause 27

Originally adopted 16/12/2010

Decision to tapi / amend standing orders

 

Progress to date:

Change in light of COVID-19 March 2020
Link to decision

Change for Attendance by Electronic Link 25 June 2020
Link to decision

 

As and when required

Health, Safety and Wellbeing

The Governing Body has the role of the person or organisation conducting a business or undertaking.

Decision to whiwhi / receive quarterly Health, Safety and Wellbeing report

 

Progress to date:

Report for February 2022 24 February 2022
Link to decision

Report for May 2022 26 May 2022
Link to decision

Report for August 2022 25 August 2022
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Auckland Council Hauora (Wellbeing) Review

The Auckland Council conducted a Hauora (Wellbeing) review for its staff in early 2021.

Decisions and reporting as and when required.

 

 

As and when required

Auckland Council Enterprise Risk Report

The Audit and Risk Committee will refer the enterprise risk report to the Governing Body every quarter.

Decision to tuhi ā-taipitopito / note the enterprise risk report and risk heat map

Decision to whiwhi / receive quarterly reports

 

Progress to date:

Report for February 2022 24 February 2022
Link to decision

Report for August 2022 25 August 2022
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Audit and Risk Committee Performance Report

The Audit and Risk Committee will provide an annual report on its performance.

Decision to tuhi ā-taipitopito / note the Annual Report on the Performance of the Audit and Risk Committee.

 

 

 

 

 

 

 

 

 

 

 

 

 

Te Tiriti o Waitangi / Treaty of Waitangi

The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views.

The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.

Decision to whakaae / approve submissions to the Crown as and when required

Decision to whakaae / approve establishment and on-going implementation of co-management and other governance arrangements

 

As and when required

Governance Framework Review

The Joint Governance Working Party will make recommendations to the Governing Body on governance matters of mutual interest to the Governing Body and local boards

Decisions on Joint Governance Working Party recommendations

Decisions on Service Levels and Funding

Decisions on Governance Framework Review implementation as required

 

As and when required

Climate Action Targeted Rate (CATR)

Governance and Oversight Group

Providing direction and endorsement of the annual CATR programmes and projects

Receive annual reports

Review governance and oversight arrangements as required

 

Progress to date:

Report on proposed framework and initial membership of group 28 July 2022
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

BYLAWS

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Traffic Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to whakaae / approve statement of proposal #

Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw

 

Progress to Date:

No decision required until 2023/2024.

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Completed

Area of work

Committee role

(decision and/or direction)

Decision

Ark in the Park

Decision to appoint GB representatives to Ark in the Park.

Appointment of councillor representatives February 2020 Link to decision

Water Strategy

Monitoring drought situation.

 

Update from Watercare 25 June 2020 Link to decision

Update on water matters from Auckland Council 25 June 2020 Link to decision

Drought Restrictions Summer 2020/2021 24 September 2020 Link to decision

Review of Drought Restrictions for the 2020/2021 summer season 26 November 2020 Link to decision

Going forward this subject will be dealt with at the Environment and Climate Change Committee.

Review of Code of Conduct

Decision to whai / adopt new Elected Members Code of Conduct

Scope of the Review Report 26 November 2020 Link to decision

Final report for adoption 25 May 2021 Link to decision

 

Decision-making Responsibilities of the Governing Body and Local Board

Decision to whakaae / approve the policy and confirm any changes.

Report to approve 24 June 2021 Link to decision

Group Remuneration Policy

Decision to whakaae / approve the policy.

Report to approve policy 24 June 2021 Link to decision

Tūpuna Maunga o Tāmaki Makaurau Operations Plan

Decision to whai / adopt Operations Plan and summary

 

Tango (adopt) DRAFT Operational Plan and Summary for consultation 9 December 2020
Link to decision

Report to agree to Operational Plan and include in the Recovery Budget (10-year Budget) 29 Jun 2021 Link to decision

Annual Report

Decision to whai / adopt the Annual Report

Adoption 27 September 2021 Link to decision

Maori Outcomes Performance Measurement Framework

Decision to whakaae / agree to finalise the framework.

This was reported to Parks, Arts, Community and Events Committee 8 July 2021 Link to decision

Significance and Engagement Policy

Decision to whai / adopt a significant and engagement policy.

Report for decision 24 February 2022 Link to decision

BYLAWS

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Legislative requirement

Cemeteries and Crematoria Bylaw 2014

 

Statement of Proposal 24 September 2020 Link to decision

Approve panel recommendations and adopt amended bylaw 25 February 2021 Link to decision

 

Alcohol Control Bylaw Review

 

Statement of Proposal 24 September 2020 Link to decision

Final decision report 29 April 2021 Link to decision

Navigation Safety Bylaw Review

 

Approve statement of proposal 29 October 2020 Link to decision

Bylaw Panel Report to adopt bylaw 24 June 2021 Link to decision

Construction Bylaw 2015

 

Findings and Options Report 23 September 2021 Link to decision

Note:   Bylaw will lapse

Wharves Bylaw 2015

 

Findings and Options Report 23 September 2021 Link to decision

Note:   Bylaw will lapse

Property Maintenance Nuisance Bylaw Review

 

Approve statement of Proposal 23 September 2021 Link to decision

Bylaw Panel Report to adopt amendments 28 April 2022 Link to decision

Signage Bylaw Review

 

Approve statement of proposal 26 August 2021 Link to decision

Bylaw Panel Report to adopt bylaw 26 May 2022 Link to decision

Stormwater Bylaw

 

Approve statement of proposal 26 August 2021 Link to decision

Bylaw Panel Report to adopt amendments 28 April 2022 Link to decision

Freedom Camping in Vehicles

 

Report on next steps 25 March 2021 Link to decision

Options Report 27 May 2021 Link to decision

Bylaw Panel Report to adopt new bylaw 23 June 2022 Link to decision

 

 

 


Governing Body

29 September 2022

 

 

Summary of Confidential Decisions and related information released into Open

File No.: CP2022/14288

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note confidential decisions and related information released into the public domain.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of confidential decisions made that can now be released into the public domain.

3.       Some decisions released here may be for committees other than the Governing Body due to those committees having already held their last meeting for the 2019-2022 political term.

4.       The following decisions/documents are now publicly available:

Date of Decision

Subject

16/8/2022

Appointments and Performance Review Committee

Appointments to the board of the Museum of Transport and Technology

16/8/2022

Appointments and Performance Review Committee

Appointment to the Tātaki Auckland Unlimited Board

16/8/2022

Appointments and Performance Review Committee

Appointment to the Auckland Regional Amenities Funding Board

 

5.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the confidential decision and related information that is now publicly available:

i)       Appointments to the board of the Museum of Transport and Technology

ii)       Appointment to the Tātaki Auckland Unlimited Board

iii)      Appointment to the Auckland Regional Amenities Funding Board

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of Confidential Information Released

49

     

Ngā kaihaina

Signatories

Autho

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 

 


Governing Body

29 September 2022

 

 

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Governing Body

29 September 2022

 

 

Valedictory Speeches

File No.: CP2022/06615

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This is an opportunity for a retiring member to give their valedictory speeches as they have chosen not to stand for re-election to the Governing Body in the 2022 Local Government elections.

Whakarāpopototanga matua

Executive summary

2.       His Worship the Mayor, Phil Goff, Deputy Mayor Cr Bill Cashmore and Councillor Cathy Casey have chosen not to stand for re-election in the 2022 Local Government elections.

3.       Councillor Cathy Casey has indicated that she does not wish to take up the opportunity to address the Governing Body.

4.       Therefore, valedictory speeches will be in the following order:

a)      Deputy Mayor Bill Cashmore

b)      His Worship the Mayor, Hon Phil Goff

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      whiwhi / receive the valedictory speeches from Deputy Mayor Councillor Bill Cashmore and His Worship the Mayor, Hon. Phil Goff

b)      wish Cr Cathy Casey, Deputy Mayor Councillor Bill Cashmore and His Worship the Mayor, Hon. Phil Goff all the best for their future endeavours and whakamihi / thank them for their hard work, contribution and dedication to local government in Auckland and in particular to the 2010-2022 terms of Auckland Council.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 

 


Governing Body

29 September 2022

A picture containing logo

Description automatically generated 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Governing Body

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Adoption of the Auckland Council Annual Report 2021/2022 and the Summary Annual Report 2021/2022

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains financial information that can only be made public following the release of the annual report to the NZX on 30 September 2022.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

C2       CONFIDENTIAL: Office of the Auditor-General briefing

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholdingexists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains financial information that can only be made public following the release of the annual report to the NZX on 30 September 2022.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

 

C3       CONFIDENTIAL:  Appointments to the Audit and Risk Committee

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

The Public conduct of the part of the meeting would likely to result in the disclosure of information for which good reason or withholding exists under section 7.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

C4       CONFIDENTIAL: Auckland Large-Scale Project Areas (Auckland Housing Programme) Memorandum of Understanding

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that has been provided by central government in confidence.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.