Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa and virtually, via MS Teams, on Thursday, 15 September 2022 at 2.06pm.

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

From 2.09pm

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

IN ATTENDANCE

 

 

Louise Mason

General Manager Local Board Services

 

 

 

 

 

 

 


Hibiscus and Bays Local Board

15 September 2022

 

 

 

1          Welcome

 

The chairperson opened the meeting, and the senior local board advisor led the karakia.

 

The chairperson acknowledged the passing of Her Majesty Queen Elizabeth II, and a moment of silence was observed.

 

 

2          Apologies

 

Resolution number HB/2022/122

MOVED by Chairperson G Brown, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)         accept the apology for lateness from Deputy Chaiperson V Short.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2022/123

MOVED by Chairperson G Brown, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 August 2022, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

Resolution number HB/2022/124

MOVED by Member L Willis, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)         acknowledge the recent passing of Her Majesty Queen Elizabeth II and recognise her significant contribution and service over the last 70 years

b)        acknowledge the proclamation of the new monarch King Charles III.

CARRIED

 

Note:   There were further Acknowledgements following Item 27 - Valedictory reflection: end of term address.

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Public Forum

 

Kara Ross andSheryl Whale spoke to Public Forum on behalf of Community Arts and Gardens New Zealand.

 

Resolution number HB/2022/125

MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board

a)          thank Kara Ross and Sheryl Whale for their attendance at the meeting and for their presentation

b)          request that the report on concepts for the reserve located at 36 Hibiscus Coast Highway be forwarded to the presenters.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Local Board input on the National Policy Statement for Freshwater Management

 

Resolution number HB/2022/126

MOVED by Member A Dunn, seconded by Member A Poppelbaum:  

That the Hibiscus and Bays Local Board:

a)      note the feedback received from communities through the first stage of public engagement with the National Policy Statement -Freshwater Management 2020, in Attachments D, E and F to the agenda report.

CARRIED

 


 

 

12

Proposed new community lease to Orewa Tennis Club Incorporated at Victor Eaves Park, Orewa

 

Resolution number HB/2022/127

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      grant a new community lease to the Orewa Tennis Club Incorporated for an area comprising approximately 4384m2 located at 87 Florence Avenue, Orewa on the land legally described as Lot 1 DP 89502 (Attachment A to the agenda report) subject to the following terms and conditions: 

i)        term –10 years, commencing 1 October 2022, with two 10-year right of renewal.

ii)       rent – $1.00 plus GST per annum if demanded

iii)      Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the agenda report – Community Outcomes Plan)

b)      approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

13

Classification of a reserve at 6-10 Highgate Parkway, Silverdale

 

Resolution number HB/2022/128

MOVED by Deputy Chairperson V Short, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      classify, pursuant to section 16 (2A) of the Reserves Act 1977, Lot 100 Deposited Plan 501398, comprised in Record of Title 755693, as local purpose (drainage) reserve, subject to iwi engagement with no objection. 

CARRIED

Note: Staff attending the meeting confirmed that no objection had been receieved from iwi during the time frame given for them to respond.

 

 

14

Hibiscus and Bay - Additional local parks reclassifications

 

Resolution number HB/2022/129

MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approve public notification of the proposal to reclassify one parcel (Lot 4 DP 62591) at Poplar Road Esplanade Reserve from Recreation Reserve to Scenic Reserve 19(1)(b), pursuant to section 24(2)(b) of the Reserves Act 1977.

b)      approve public notification of the proposal to reclassify two parcels (Lot 126 DP 181158, Section 1 SO 396648) at Blue Heron Rise Esplanade Reserve from Recreation Reserve to Scenic Reserve 19(1)(b), pursuant to section 24(2)(b) of the Reserves Act 1977.

c)      approve public notification of the proposal to reclassify one parcel (Lot 279 DP 40296) at Moreton Drive Bush Reserve from Recreation Reserve to Scenic Reserve 19(1)(b), pursuant to section 24(2)(b) of the Reserves Act 1977

d)      approve public notification of the proposal to reclassify two parcels (Lot 185 DP 155649, Lot 32 DP 357819) at Karaka Cove from Recreation Reserve to Scenic Reserve 19(1)(b), pursuant to section 24(2)(b) of the Reserves Act 1977

e)      approve public notification of the proposal to reclassify Torbay Heights from Scenic Reserve 19(1)(b) to Scenic Reserve 19(1)(a), pursuant to section 24(2)(b) of the Reserves Act 1977.

CARRIED

 

 

15

Auckland Transport Update on the Local Board Transport Capital Fund – August 2022

 

Resolution number HB/2022/130

MOVED by Deputy Chairperson V Short, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      approve the continuation of the following projects

i)       Orewa Boulevard Stage Three project (resolution HB/2021/96)

ii)      programmed delivery of Phase Two of the Wayfinding Programme (resolution HB/2021/138)

iii)     Hibiscus Coast Highway pedestrian crossing (resolution HB/2021/138)

iv)     progress design for the Aitken Reserve lighting project (resolution HB/2021/138)

b)      approve the deferral of the investigation, design and construction of the following projects until the financial year 2023/2024

i)       East Coast Bays school safety improvements (resolution HB/2021/138)

ii)      Browns Bay pedestrian crossings (resolution HB/2021/138)

iii)     Torbay Bollards projects. (resolution HB/2021/138).

CARRIED

 

 

16

Hibiscus and Bays Multiboard Grants Round One 2022/2023 grant allocations

 

Resolution number HB/2022/131

MOVED by Member A Poppelbaum, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      agree to fund, part-fund, or decline each application in Hibiscus and Bays Multiboard Grants Round One 2022/2023, listed in Table One:

Application ID

Organisation

Main focus

Requesting funding for

Amount

Allocated

MB2223-102

Badminton North Harbour

Sport and recreation

Towards the upgrade of CCTV equipment at Badminton North Harbour (October 2022 - November 2022)

$5,500.00

Approve

Application ID

Organisation

 

Main focus

Requesting funding for

Amount

Allocated

MB2223-107

Kaipātiki Project Incorporated

Events

Towards costs to run EcoFest North 2023 in North Auckland local board areas (November 2022 - June 2023)

$0.00

Decline -insufficient benefit to organisations or residents in the local board area

MB2223-111

The Re-Creators Charitable Trust

Community

Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland from October 2022 to May 2023

$0.00

Decline -insufficient benefit to residents of the local board area

MB2223-113

Harbour Sport

Events

Towards traffic management, transport costs, temporary fencing, and sound hire at the Shore to Shore Fun Run in Takapuna Beach and Milford Beach and Reserve (March 2023)

$3,000.00

Approve

MB2223-114

Auckland Events Company T/A Food Truck Collective

Events

Towards live music, face painting, and waste collection for the Food Truck Collective - Street Food Summer Series all over Auckland (October 2022 - May 2023)

$0.00

Decline -

commercial activity

MB2223-115

African Film Festival New Zealand Trust

Arts and culture

Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket (September 2022 - December 2022)

$0.00

Decline -Insufficient benefit to residents of the local board area.

Application ID

Organisation

 

Main focus

Requesting funding for

Amount

Allocated

MB2223-134

North Shore CMA

Community

Towards operational costs to run eight Companionship and Morning Activities for Seniors in various venues in the north local boards (January 2023 - December 2023)

$5,000.00 Approve

MB2223-135

The Helping Paws Charitable Trust

Environment

Towards installation of isolation cages in new Little Blue Penguin Wing at Pebblebrooke Road Mangawhai (October 2022 - September 2024)

$0.00

Decline -insufficient benefit to residents of the local board area.

Total

 

 

 

$13,500.00

CARRIED

 

 

17

Local Board Annual Report 2021/2022

 

Resolution number HB/2022/132

MOVED by Member J Parfitt, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      adopt the draft 2021/2022 Hibiscus and Bays Local Board Annual Report as set out in Attachment A to the agenda report

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

CARRIED

 

 

18

Hibiscus and Bays Local Board 2022/2023 Customer and Community Services work programme reallocation and Film Income allocation

 

Resolution number HB/2022/133

MOVED by Deputy Chairperson V Short, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      approve the reallocation of $5,000 from work programme line 189: Event Partnership fund Hibiscus and Bays, to work programme line 177: Local Contestable Grants, Economic Development Fund, and Facilities Grant Hibiscus and Bays

b)      request the removal of wording “from 2022/2023 onwards it is proposed to add $5,000 for Event Delivery Capacity Building for community partners” from the activity benefits column under work programme line 189: Event Partnership Fund Hibiscus and Bays

c)      approve the allocation of $1,095 Film Income from Tātaki Auckland Unlimited to work programme line 177: Local Contestable Grants, Economic Development Fund, and Facilities Grant Hibiscus and Bays 177: Local Contestable Grants, Economic Development Fund, and Facilities Grant Hibiscus and Bays, in the 2022/2023 Customer and Community Services Work Programme.

CARRIED

 

 

19

Council-controlled Organisations Quarterly Update: Quarter Four, 2021-2022

 

Resolution number HB/2022/134

MOVED by Member A Poppelbaum, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)         receive the Council-controlled Organisations Quarterly Update for Quarter Four 2021-2022.

CARRIED

 

 

20

Hibiscus and Bays Local Board feedback for inclusion in Auckland Council's submission on the Ministry of Transport’s Reshaping Streets regulatory package

 

Resolution number HB/2022/135

MOVED by Member G Holmes, seconded by Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)      receive the Hibiscus and Bays Local Board’s feedback for inclusion in Auckland Council’s submission to the Ministry of Transports Reshaping Streets regulatory package, as set out in Attachment A to the agenda report.

CARRIED

 

 

21

2022 local government elections - meetings and decision-making until new local board members make their declarations

 

Resolution number HB/2022/136

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (15 September 2022) and the end of term (15 October 2022)

b)      note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations

c)      note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum

d)      request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

CARRIED

 

 

22

Approval for two new private road names at 31 Cochrane Avenue Arkles Bay

 

Resolution number HB/2022/137

MOVED by Member L Willis, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      approve the following names for the two new private roads, created by way of subdivision, undertaken by Body Corporate 12098 at 31 Cochrane Avenue, Arkles Bay, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60318979-2 and SUB60318979-A): 

i)       ‘Tohoraha Lane’ for road one

ii)      ‘Waraki Rise’ for road two

b)        note that the street names approved by the local board are supported by mana whenua (Ngati Manuhiri).

CARRIED

 

 

23

Approval for a new public road name at 1-5 Chenery Road, Red Beach

 

Resolution number HB/2022/138

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      approves the name ‘Awanui Road’ for the new public road created by way of subdivision undertaken HND RB Limited by at 1- 5 Chenery Road Red Beach, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

24

Governance Forward Work Calendar Hōtaka Kaupapa

 

Resolution number HB/2022/139

MOVED by Member L Willis, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar hōtaka kaupapa.

CARRIED

 

 


 

 

25

Hibiscus and Bays Local Board Workshop Records

 

Resolution number HB/2022/140

MOVED by Chairperson G Brown, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      note the workshop records for August and September 2022.

CARRIED

 

 

26

Members' Reports

 

Resolution number HB/2022/141

MOVED by Member G Holmes, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      receive the written report from Member A Dunn

b)      receive the verbal reports from Chairperson G Brown, Deputy Chairperson V Short and Members J Fitzgerald, A Poppelbaum and J Parfitt.

CARRIED

 

 

27

Valedictory reflection: end of term address

 

Resolution number HB/2022/142

MOVED by Member J Parfitt, seconded by Chairperson G Brown:   

That the Hibiscus and Bays Local Board:

a)      receive valedictory reflections from Member J Fitzgerald

b)      invite Member G Holmes to share reflections on his service with the Hibiscus and Bays Local Board.

CARRIED

 

 

6.1

Acknowledgements (Continued)

 

Resolution number HB/2022/143

MOVED by Chairperson G Brown, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)            acknowledge the service to local government of:

i)          Member J Fitzgerald

ii)         Member G Holmes.

CARRIED

 


 

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

4.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

 

In accordance with Clause 8.1.4 of the Hibiscus and Bays Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last Hibiscus and Bays Local Board meeting, held 15 September 2022, prior to the next Auckland Council Election.

 

 

DATE:...........................................................................

 

 

 

CHAIRPERSON:...........................................................

 

 

 

CHIEF EXECUTIVE

OR NOMINEE:..............................................................