Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the Chamber, Civic Building L2, 1 Smythe Road, Henderson on Tuesday, 20 September 2022 at 4.00pm.

 

present

 

Chairperson

Vanessa Neeson, JP

 

Deputy Chairperson

Brenda Brady, JP

 

Members

Chris Carter

 

 

Peter Chan, JP

 

 

Dr Will Flavell

 

 

Matt Grey

 

 

Brooke Loader

 

 

Ingrid Papau

 

 

ALSO PRESENT

 

Councillors

Linda Cooper

 

 

 

Shane Henderson

 

 

 

 

 

 

 


Henderson-Massey Local Board

20 September 2022

 

 

 

1          Welcome

 

Chairperson Vanessa Neeson opened the meeting with a prayer.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP (Deputy Chair)

-      Safer West Community Trust

Trustee

Chris Carter

 

-      St Lazarus Trust

-      Waitematā District Health Board

-      Waitākere Badminton Club

Member

Member

Member

Peter Chan, JP

 

-      Cantonese Opera Society of NZ

-      Asian Leaders Forum

-      NZ-Hong Kong Business Association

-      NZ-China Business Association

-      Auckland Chinese Environment Protection Association (ACEPA)

-      Whau Coastal Walkway Trust

Member

Member

Member

Member

Advisor

Trustee

Matt Grey

-      West Auckland Youth Development Trust

-      Billy Graham Youth Foundation

Director

Board Member

Dr Will Flavell

 

-      Asia New Zealand Leadership Network

-      COMET

-      Te Atatū Tennis Club

-      Waitākere Literacy Board

Member

Employee

Board Member

Board Member

Brooke Loader

-       Waitākere Licensing Trust

-       Te Atatū Peninsula Business Association

-       Neighbourhood Support

-       Te Atatū Glendene Community Patrol

Member

Associate Member

Member

Volunteer

Vanessa Neeson
(Chair)

-      Hibiscus Coast Quilters

-      Ranui Advisory Group

-      Waitakere Badminton Club

Member

Chairperson

Patron

Ingrid Papau

-      Liberty Impact Community Trust

-      #WeLoveTuvalu Community Trust

-      Neighbourhood Support

-      Liberty Church

-      Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Member

           

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

 

Leads

Alternate

Central Park Henderson Business Association

Brenda Brady and Brooke Loader

 

Heart of Te Atatu South

Brenda Brady and Brooke Loader

 

Massey Matters

Will Flavell and Peter Chan

 

Ranui Advisory Group

Vanessa Neeson (Chair) and Ingrid Papau

 

Te Atatū Peninsula Business Association

Peter Chan and Ingrid Papau

 

Waitākere Ethnic Board

Ingrid Papau and Peter Chan

 

Waitākere Healthlink

Peter Chan

Chris Carter

Te Whau Pathway Trust

Matt Grey and Brenda Brady

 

 

 

4          Confirmation of Minutes

 

Resolution number HM/2022/118

MOVED by Member W Flavell, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 16 August 2022, including the confidential section, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement: the passing of Queen Elizabeth II

 

Chairperson Vanessa Neeson acknowledged the passing of Queen Elizabeth II.

 

We wish to acknowledge the wonderful life of a very courageous woman who at the tender age of 21 declared that her whole life, be it long or short, be devoted to the service of all.

Such a remarkable woman who with grace, dignity and determination, inspired the whole world.

“I know of no single formula for success.  But over the years, I have observed that some attributes of leadership are universal and often about finding ways of encouraging people to combine their efforts, their talents, their insights, their enthusiasm and their inspiration to work together.”

When life seems hard, the courageous do not lie down and accept defeat; instead they are all the more determined to struggle for a better future.”

 

A minute’s silence was observed.

 

6.2

Acknowledgement: Rehutai Appleyard - Speech competition success

 

Member Will Flavell presented a Certificate of Acknowledgement to Rehutai Appleyard for his recent success at the prestigious Ngā Manu Kōrero ki te Waitematā Junior Speech Competition covering schools from North Shore, Central and West Auckland.

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum: Sunil Kaushal - thank you from Waitakere Indian Association

 

Resolution number HM/2022/119

MOVED by Deputy Chairperson B Brady, seconded by Member C Carter:  

That the Henderson-Massey Local Board:

a)         receive the presentation and thank Sunil Kaushal, on behalf of the Waitakere Indian Association, for his attendance.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Ward Councillors' Update

 

Resolution number HM/2022/120

MOVED by Member M Grey, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      thank Councillors Linda Cooper and Shane Henderson for their verbal update.

CARRIED

 

 


 

12

Corban Estate Arts Centre service provision - findings

 

Anna Papaconstantinou, Service and Asset Planning Specialist, was in attendance to speak to this item (on-line via MS Teams).

 

Resolution number HM/2022/121

MOVED by Deputy Chairperson B Brady, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      receive the Corban Estate Arts Centre findings report (Attachment A).

b)      endorse the approach to develop options for the future use and development of Corban Estate Arts Centre, to inform the development of a masterplan.

c)      nominate Member I Papau of the local board to represent the board at key stakeholder workshops for developing future use and development of Corban Estate Arts Centre.

CARRIED

 

 

13

Te Manawa Venue Hire Changes

 

Margo Athy, Community Hub Manager, and Charlotte Masters-Woods, Operations Lead, were in attendance to speak to this item.

 

Resolution number HM/2022/122

MOVED by Member W Flavell, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      approve the following changes to Te Manawa venue hire fees and charges:

i)     decrease commercial kitchen fees from $49 to $28 per hour

ii)    decrease AV suite fees from $59 to $38 (combined rooms) and from $24 to $19 (single room).

b)      approve the following changes at Te Manawa:

i)     remove peak and off-peak rates for the commercial kitchen and AV suite

 

ii)    remove the commercial kitchen from being automatically included with the combined auditorium hire

iii)   rename ‘AV suite’ to Studios.

CARRIED

 

 

 

 


 

14

Rescind part of resolution HM/2017/154, surrender the Community Lease dated 18 January 2018 and grant a new Community Lease to Leataata O Le Lumanai Samoa Trust at 93 Moire Road, Massey

 

Kanza Syed, Lease Advisor, was in attendance to speak to this report.

 

Resolution number HM/2022/123

MOVED by Deputy Chairperson B Brady, seconded by Member C Carter:  

That the Henderson-Massey Local Board:

a)      rescind clause c) of Resolution HM/2017/154 resolved at the Henderson-Massey Local Board meeting on 19 September 2017 as follows:

a)    grant an agreement to lease to Leataata O Le Lumanai Samoa Trust Incorporated subject to the following terms and conditions:

i)        term – five years commencing 19 September 2017;

ii)       the landlord successfully reclassifying that part of the premises which is     recreation reserve as local purpose reserve;

iii)      Leataata O Le Lumanai Samoa Trust securing all necessary funding and intent from suppliers for the proposed new facility prior to the commencement of its      works;

iv)      Leataata O Le Lumanai Samoa Trust obtaining all necessary regulatory consents for the proposed new facility prior to the commencement of its works;

v)       Leataata O Le Lumanai Samoa Trust obtaining landowner approval and adhering to the conditions detailed in the landowner approval throughout its       works;

vi)      All other terms and conditions in accordance with the Reserves Act 1977 and    the Auckland Council Community Occupancy Guidelines 2012.

b)       approves the surrender of the current Deeds of Lease dated 2 December 2010 and 9 January 2008 effective upon the date of Leataata O Le Lumanai Samoa Trust entering in to a new community lease.

c)       grant a new community lease to Leataata O Le Lumanai Samoa Trust located on part of Moire Park, 93 Moire Road, Massey (Attachment C) on the following terms and conditions:-

i)          term – 10 years with one right of renewal for a period of 10 years commencing on the date of practical completion and issue of code compliance certificate for its proposed new facility;

ii)         rent - $1.00 plus GST per annum if requested;

iii)        the approved Leataata O Le Lumanai Samoa Trust Community Outcomes Plan be attached to the lease document (Attachment D);

iv)        all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

b)      approve the surrender of the signed Community Lease dated 18 January 2018 to Leataata O Le Lumanai Samoa Trust for part of Moire Park, namely 93 Moire Road, Massey.

c)      approve a new community lease to Leataata O Le Lumanai Samoa Trust for the group-owned building being 1628.9 square metres (more or less) located on the parcel legally described as Lot 241 Deposited Plan 83562 and Section 1 SO Plan 515641 (Attachment A) at Moire Park, namely 93 Moire Road, Massey on the following terms and conditions:

i)       term – ten years commencing 1 October 2022 with one right of renewal for a period of 10 years

ii)      rent - $1.00 plus GST per annum if requested

iii)     maintenance fee - $250 plus GST per annum

iv)     provision of a community outcomes plan will be approved and attached to the lease document all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002.

CARRIED

 

 

15

To adopt the scope of the Henderson-Massey Sport and Active Recreation Facilities Plan

 

Resolution number HM/2022/124

MOVED by Member M Grey, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      adopt the full facilities network scope for the development of the Henderson-Massey Sport and Active Recreation Facilities Plan as follows:

Geographic area:

i)     The plan will focus on facilities within the Henderson-Massey Local Board area whilst also considering participation trends for sub-regional facilities and neighbouring communities.

Type of activity:

ii)    The plan will address sport and active recreation as defined in

Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039

 

Facility model:

iii)   The plan will examine sport and active recreation facilities of varying ownership and operational models, including, but not limited to:

A)   Council owned land: council owned and operated facilities

B)   Council owned land; council owned facilities; community operated

C)   Council owned land: community owned and operated facilities

D)   Ministry of Education (MOE) owned and operated

E)   Council owned community facilities with potential for sport and active recreation

F)    facilities of cultural significance providing community outcomes

G)   places of worship and education providers (non-MOE) where there is community access

H)   private or commercially owned and operated facilities where there is community access.

CARRIED

 

 

16

Local Board Annual Report 2021/2022

 

A copy of the updated 2021/2022 Henderson-Massey Local Board Annual Report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2022/125

MOVED by Member W Flavell, seconded by Member C Carter:  

That the Henderson-Massey Local Board:

a)      adopt the tabled draft 2021/2022 Henderson-Massey Local Board Annual Report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

CARRIED

 

Attachments

a     20 September 2022 Henderson-Massey Local Board Item 16: Local Board Annual Report 2021/2022, 2021/2022 Henderson-Massey Local Board Annual Report updated

 

 

17

2022 local government elections - meetings and decision-making until new local board members make their declarations

 

Resolution number HM/2022/126

MOVED by Member P Chan, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (20 September 2022) and the end of term (15 October 2022).

b)      note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c)      note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d)      request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

CARRIED

 


 

18

Local Board input on the National Policy Statement for Freshwater Management

 

Resolution number HM/2022/127

MOVED by Member B Loader, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      note the feedback received from communities through the first stage of public engagement with the National Policy Statement - Management 2020, in Attachment D, Attachment E and Attachment F of the agenda report.

b)         note that the low number of submissions from residents of the Henderson-Massey Local Board area should not be seen as an indication of low interest in freshwater management among residents, as water quality, pollution events and freshwater ecosystem health have been consistently identified as an issue of concern in local board engagement and consultations.

c)          support a long-term vision for freshwater management that focuses on improved water quality, improved ecosystem health, improved climate change resilience and reduced carbon emissions, and also supports aspirations such as swimming, fishing, drinking and tūranga waka where these are identified as priorities for Māori.

d)      note that of particular concern in the Henderson-Massey area are pressures on urban streams and their ecosystems where intensification has high priority through the NPS-UD and MDRS.

e)          support, in general terms, the proposed Freshwater Management Units (FMUs), noting the relationship between freshwater management and the marine coastal environment and the alignment of these to coastal receiving environments.

f)           propose consideration of Te Wai o Pareira/Henderson Creek catchments being made a "sub-FMU" for the following reasons:

i)           the freshwater catchment discharging to Te Wai o Pareira/Henderson Creek, fed from the eastern divide of the Waitakere Ranges (the Henderson Valley) is the largest catchment discharging to the Waitematā Harbour. In storm events peak freshwater discharges from this catchment are high, approaching one tenth of the average Waikato River flow.

ii)         Te Wai o Pareira/Henderson Creek is generally an estuarine environment, but in storm events, monitoring has shown that the surface water of the estuary is mainly freshwater.

iii)         the wastewater catchment in the Henderson Valley is the second largest in the Watercare wastewater network and in storm events, significant surcharging from stormwater inflow results in frequent high volume controlled and uncontrolled sewage overflows to Te Wai o Pareira/Henderson Creek.

CARRIED

 

 


 

19

Council-controlled Organisations Quarterly Update: Quarter Four, 2021/2022

 

Resolution number HM/2022/128

MOVED by Member B Loader, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter Four 2021/2022.

b)      receive updates to the Joint CCO Engagement Plan 2022/2023.

CARRIED

 

 

20

Hōtaka Kaupapa (Policy Schedule)

 

Resolution number HM/2022/129

MOVED by Member W Flavell, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      receive the policy schedule for September 2022.

CARRIED

 

 

21

Confirmation of Workshop Records

 

Resolution number HM/2022/130

MOVED by Member I Papau, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      note the workshop records for 2, 9 and 23 August 2022.

CARRIED

 

 

22

Valedictory reflections: end of term address

 

Resolution number HM/2022/131

MOVED by Deputy Chairperson B Brady, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      receive valedictory reflections from retiring chair Vanessa Neeson and member Matt Grey.

CARRIED

 


 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................