Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield and via Microsoft Teams on Wednesday, 21 September 2022 at 10.09am.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Melanie Kenrick

Left meeting at item 8.3, 11.34am and returned at item 12, 1.28pm

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

 

 

Absent

 

Member

Ann Hartley, QSO

(Leave of absence)


Kaipātiki Local Board

21 September 2022

 

 

 

1          Welcome / Karakia

 

The Chairperson opened the meeting, welcomed those in attendance followed by Member Adrian Tyler leading the meeting with a karakia.

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2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2022/187

MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 17 August 2022 and ordinary minutes from the Community Forum on Wednesday 24 August 2022 as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

Precedence of Business

Resolution number KT/2022/188

MOVED by Chairperson J Gillon, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)          agree that Item 6.3: Acknowledgement of Queen Elizabeth II and the proclamation of King Charles III be accorded precedence at this time.

CARRIED

 

6.3

Acknowledgement of Queen Elizabeth II and the proclamation of King Charles III

 

A minute’s silence was observed.

 

 

Resolution number KT/2022/189

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        acknowledge the passing of Queen Elizabeth II and the proclamation of King Charles III.

CARRIED

 

6.1

Member Ann Hartley, QSO

 

Resolution number KT/2022/190

MOVED by Member C Schmidt, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          thank Member Ann Hartley for her time and commitment she has given as a Kaipātiki Local Board Member and wish her well for the future.

CARRIED

 

6.2

Member Cindy Schmidt

 

Resolution number KT/2022/191

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          thank Member Cindy Schmidt for the time and commitment she has given to the Kaipātiki Local Board this term and wish her well for the future.

CARRIED

 

7          Petitions

 

There were no petitions.

 

 

A brief powercut was experienced at 10.23am and due to this there was an adjournment at 10.26am until 10.38am, to restart computers and reconnect to the council network.

 

Meeting reconvened at 10.38am.

 

 

8          Deputations

 

8.1

Onepoto Domain Pond Flooding - Shane Brannigan and Barry Quinn

 

Shane Brannigan and Barry Quinn were in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/192

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          receive the deputation.

b)         thank Shane Brannigan and Barry Quinn for their attendance and presentation.

c)          forward the presentation to Healthy Waters and Community Facilities and request an update on the level that the ponds are set at and whether this is higher than in the past; flooding and lack of drainage of the new path to the north of the pond, and maintenance of the weirs and outfall pipes.

CARRIED

 

8.2

Birkenhead Village Association - Kae Condon

 

Kae Condon, Manager of Birkenhead Town Centre Village Association, was in attendance to address the board on this item.

 

Documents titled ‘Birkenhead Town Centre Association presentation doc and appendix’ and ‘Birkenhead Village Highbury Heritage – our unique story’ were tabled. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/193

MOVED by Member A Tyler, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)          receive the deputation.

b)         thank Kae Condon for her attendance and presentation.

CARRIED

 

Attachments

a     21 September 2022 - Kaipātiki Local Board business meeting - Birkenhead Town Centre Association presentation doc and appendix

b     21 September 2022 - Kaipātiki Local Board business meeting - Birkenhead Village Highbury Heritage Our unique story

 

8.3

Birkenhead Skate Park / Marlborough Skate Park

 

Poul Evans, local parent and skateboarder, was in attendance to address the board on this item.

 

 

Resolution number KT/2022/194

MOVED by Member P Gillon, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)          receive the deputation.

b)         thank Poul Evans for his attendance and presentation.

CARRIED

 

Member M Kenrick left the meeting at 11.34am before the vote on this item.

 

8.4

Northern Rovers Football Club

 

Mike Pirovich, President, was in attendance via Microsoft Teams to address the board on this item.

 

A document titled ‘Presentation Speech – Northern Rovers Football Club’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/195

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          receive the deputation from Northern Rovers Football Club.

b)         thank Mike Pirovich for his attendance and presentation.

CARRIED

 

Member A Shaw left the meeting at 11.58am and wasn’t present for the vote on this item.

 

 

Attachments

a     21 September 2022 - Kaipātiki Local Board business meeting - Presentation Speech - Northern Rovers Football Club

 

Member A Shaw returned to the meeting at 12.00pm.

 

9          Public Forum

 

9.1

Bus stop in Beach Haven - Angie Aldridge

 

Angie Aldridge was in attendance via Microsoft Teams to address the board on this item.

 

A document titled ‘Angie Aldridge presentation’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/196

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          receive the public forum item and tabled document.

b)         thank Angie Aldridge for her attendance and presentation.

CARRIED

 

Attachments

a     21 September 2022 - Kaipātiki Local Board Business Meeting - Angie Aldridge presentation doc

 

9.2

Ann Hartley's Retirement from Kaipātiki Local Board - Peter Burn

 

Peter Burn, Chairperson, Kaipātiki Community Facilities Trust, was in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/197

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          receive the public forum item.

b)         thank Peter Burn for his attendance and presentation.

CARRIED

 


 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Auckland Transport Update on the Local Board Transport Capital Fund – September 2022

 

Marilyn Nicholls, Elected Member Relationship Partner – Auckland Transport, was in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/198

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          are concerned and disappointed that none of the Transport Capital Fund projects that the local board allocated funding to in November 2021 (resolution number KT/2021/199) have yet been delivered, and appear to have had very little progress if any.

b)         are disappointed that Auckland Transport and Auckland Council agreed to reduce the Local Board Auckland Transport Capital Fund by almost half for 2022/23, resulting in a reduction of available budget for the Kaipātiki Local Board from $1,047,683 to $539,032.

c)          note that the impact of little progress to the local board’s projects in 2021/22 and the reduction in funding for 2022/23 mean that some projects that previously received funding now need to be delayed with no certainty over their delivery.

d)         note that the Auckland Transport Board may allocate additional funding to the Local Board Auckland Transport Capital Fund, subject to underspend in other areas.

e)          continue to progress the following projects this financial year:

i)           Birkenhead War Memorial Park Walking/Cycling Track (budget already committed)

ii)         Pavers in Birkenhead Avenue, Highbury

iii)        Paragon Avenue/Beach Haven Road intersection

iv)        Beach Haven Road pedestrian crossing

v)         Beach Haven Road bus shelter stop 4204

vi)        Street-to-street walkway signage.

vii)      Highbury globe lights – a staged programme of work (refer to clause h).

f)           place the following projects on hold until budget becomes available:

i)           Pupuke Road/Ocean View Road Intersection

ii)         Birkdale Road pedestrian safety

iii)        Jean Sampson Reserve vehicle crossing

iv)        Cresta Avenue angle parking

v)         Onewa Road shared path

g)         are disappointed that Auckland Transport have combined the Paragon Avenue/Beach Haven Road intersection line markings project with the Beach Haven Road pedestrian crossing, as it will result in a further delay to line markings that the community have been requesting for several years due to fear for their safety at the intersection.

h)         request that a staged programme of work is developed to renew and repair the Highbury Globe Lights. We are disappointed that Auckland Transport have not made headway on the globe lights after many years of requests from local board members and the Birkenhead Village Association. The globe lights are an important part of the Birkenhead Town Centre, are the responsibility of Auckland Transport and should have been on a standard renewal schedule.

i)           request that the Ocean View Road/Raleigh Road/Pupuke Road intersection be reviewed as a road safety turning of vehicles at this intersection. We note that Auckland Transport are considering this area for pedestrian safety, but believe that roading needs to be a significant priority.

j)           note that there is no advice in the report on the status of the following projects that the local board allocated funding to for planning and scoping (resolution number KT/2021/199):

i)           Target Road Primary Safer Streets

ii)         Beach Haven Primary – Rangatira Crossing

iii)        Fern Glen Gardens Entrance Improvements

iv)        Verrans Corner Roundabout

k)          request regular updates on the progress of all Kaipātiki Local Board Transport Capital Fund projects listed in clauses e, f and j.

CARRIED

 

Note: Under Standing Order 1.9.7 Member A Shaw requested his dissenting vote against clause g) be recorded.

 

Adjournment of Meeting

Resolution number KT/2022/199

MOVED by Chairperson J Gillon, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)          agree to adjourn the meeting from 12.35pm until 1.15pm.

CARRIED

 

Meeting reconvened at 1.17pm.

 

12

Changes to the Kaipātiki Local Board 2022-2025 Customer and Community Services work programme

 

Judy Waugh, Work Programme Lead and Sarah Jones, Manager Area Operations, were in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/200

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          approve the changes to the 2022-2025 Customer and Community Services work programme as detailed in Attachment A to this agenda report.

b)         are extremely disappointed that annual budget decisions by Auckland Council have resulted in the need to defer the local board’s Locally Driven Initiatives (LDI), One Local Initiatives (OLI) budget, Network Connections Plan and Long Term Plan budget lines and the resulting impact on the board’s renewals budget.

c)          note that as a result of the work programme changes, the Birkenhead War Memorial Park OLI (masterplan and grandstand) project has been pushed out from 2022/23-2025/26 to 2025/26 -2027/28.

d)         approve in principle the reinstatement of the originally allocated budget of $160,000 for the Sunsmart programme, using the budget currently under allocated in financial years 2023/24 and 2024/2025, noting that a discussion will be held with the incoming local board on the prioritisation of the LDI Capex programme.

CARRIED

 

Member M Kenrick returned to the meeting at 1.27pm and was present for the vote on this item.

 

13

Wairau Valley Business Needs

 

Jonathan Sudworth, Senior Local Economic Knowledge Advisor, was in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/201

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)          receive the Connecting with Wairau Valley Businesses report (refer to Attachment A of the agenda report).

b)         support the allocation of funding approved as part of the ‘Wairau Valley Business Engagement and Communications’ (SharePoint project ID#3042) via the local board’s Tātaki Auckland Unlimited 2022/2023 work programme towards the Business North Harbour proposal as outlined within Attachment B to the agenda report.

c)          request staff to arrange an initial meeting between the local board and Business North Harbour to agree arrangements for how the collaboration between Business North Harbour and the local board will be operationalised and the possibility of an appointed local board liaison.

d)         request that an objective for Business North Harbour is to look to build the awareness of the role of the Kaipātiki Local Board within the Wairau Light Industrial area and that this is a measurable outcome of the contract between the local board and Business North Harbour.

CARRIED

 

14

Kaipātiki Local Climate Action Plan

 

Brandii Stephano, Relationship Advisor and Frances Hayton, Low Carbon Specialist, were in attendance via Microsoft Teams to address the board on this item.

 

 

Resolution number KT/2022/202

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          defer consideration of the Kaipātiki Local Climate Action Plan, pending a workshop of the incoming Kaipātiki Local Board in the 2022 – 2025 political term to discuss changes including:

i)           formatting

ii)         consistency of reporting

iii)        list of projects and measurable outcomes

iv)        role of the activator

v)         current vs future projects.

CARRIED

 

Note: Under Standing Order 1.9.7 Member C Schmidt and Member A Shaw requested their dissenting votes against this motion be recorded.

 

Precedence of Business

Resolution number KT/2022/203

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          agree that  Item 17: Local Board input on the National Policy Statement for Freshwater Management be accorded precedence at this time.

CARRIED

 

17

Local Board input on the National Policy Statement for Freshwater Management

 

Monica Xu, Senior Policy Planner and Kath Coombes, Senior Policy Planner, were in attendance via Microsoft Teams to address the board on this item. 

 

 

Resolution number KT/2022/204

MOVED by Member M Kenrick, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          note the feedback received from communities through the first stage of public engagement with the National Policy Statement - Freshwater Management 2020, in Attachments D, E, and F to the agenda report.

b)         support the National Policy Statement on Freshwater, and the concept of Te Mano o te Wai. This provides a framework to restore and preserve the balance between the water, the wider environment, and the community.

c)          support the implementation of the broader Hauraki Gulf Freshwater Management Unit.

d)         note the importance of the Local Board in involvement in the implementation of freshwater management plans.

e)          highlights the impact of freshwater on marine receiving environments such as estuaries, wetlands, beaches, and wider coastal areas, particularly where fresh and saline environments co-mingle – noting that our area has numerous SEA (Significant Ecological Areas) including Little Shoal Bay, and the majority of our local board area’s coastline, which are already vulnerable to intensive urbanisation.

f)           support Te Mana o Te Wai framework and NPS-FM considerations are routinely applied and documented in the course of resource consent application hearings.

g)         note that the quality of freshwater within Duck Creek waterway has in the past be secondary to both council and business priorities.

h)         strongly expresses our concern over the negative effects on our natural environment resulting from the increased urban intensification required by the NPS-UD and Resource Management (Housing Supply and Other Matters) Amendment Act.

CARRIED

 

15

Local Board Annual Report 2021/2022

 

Sugenthy Thomson, Lead Financial Advisor, was in attendance via Microsoft Teams to address the board on this item.

 

A document titled ‘Updated Vol 2 Kaipātiki LB Annual Report 2021/2022’ was tabled. A copy of the tabled document has been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/205

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          adopt the updated tabled draft 2021/2022 Kaipātiki Local Board Annual Report.

b)         note that any proposed changes after the adoption will be clearly communicated and agreed with the Chairperson in consultation with the Deputy Chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

CARRIED

 

Attachments

a     21 September 2022 - Kaipātiki Local Board business meeting - Updated Vol 2 Kaipātiki LB Annual Report 2021_2022

 

16

Council-controlled Organisations Quarterly Update for Kaipātaki Local Board: Quarter Four, 2021/2022

 

Paul Edwards, Senior Local Board Advisor, was in attendance to address the board on this item.

 

 

Resolution number KT/2022/206

MOVED by Member A Shaw, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          receive the Council-Controlled Organisations Quarterly Update for Quarter Four 2021/2022.

b)         note the following amendment to the Joint CCO Engagement Plan 2022/2023:

i)           removal of the activity entitled ‘Northcote upgrades’ within the Watercare work programme due to this not being a Watercare activity.

CARRIED

 

Item 17 was taken prior to item 15.

 

18

2022 local government elections - meetings and decision-making until new local board members make their declarations

 

Resolution number KT/2022/207

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (21 September 2022) and the end of term (15 October 2022).

b)         note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c)          note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d)         request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

CARRIED

 

19

Kaipātiki Local Board Chairperson's Report

 

A document titled ‘John Gillon Chair Report September 2022_additional’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/208

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          note the chairperson’s report and tabled document.

b)         is concerned to learn that Auckland Transport is planning to install concrete cyclelane barriers, of the same or similar design to those installed at Upper Harbour Drive, on Kaipātiki Road (from Beach Haven Rd to Stanley Rd) and Glenfield Road (from High Rd to Sunset Rd), as part of the Minor Cycling and Micromobility programme.

c)          note that the local board has not received formal notice from Auckland Transport for the plan to install concrete cycleway barriers on Kaipātiki Road and Glenfield Road.

d)         request that plans to install concrete cycleway barriers on Kaipātiki Road and Glenfield Road are halted until the local board has had the opportunity to discuss the plan and any possible alternative options/designs with Auckland Transport.

e)          request the opportunity to provide formal feedback to Auckland Transport on the proposal for concrete cycleway barriers on Kaipātiki Road and Glenfield Road.

f)           does not support the proposal from Auckland Transport Metro (PTM 195) to remove/demolish the bus shelter at 80 Beach Haven Road, Beach Haven, due to the heritage nature of the shelter, the significance of the shelter to the local community, and loss of other examples of original bus shelters in the Kaipātiki Local Board area and wider North Shore.

g)         request that either:

i)           the bus stop service and bus shelter at 80 Beach Haven is retained, or

ii)         the bus shelter is retained and repurposed as a community asset, in

h)         request staff report back on any budget and maintenance implications if the bus shelter is retained by Auckland Transport as a community asset or is transferred from Auckland Transport to the Local Board/Community Facilities to be maintained as a community asset.

i)           request that in the event that the bus shelter can become a community asset, that the incoming local board consider working with the community on identifying the future use of the shelter and any applicable monitoring and maintenance responsibilities.

j)           request that Auckland Transport reconsider the priority and necessity of the bus stop changes outlined in proposal PTM 195 in light of current budget restrictions and project reprioritisations.

CARRIED

 

Attachments

a     21 September 2022 - Kaipātiki Local Board business meeting - John Gillon Chair Report September 2022_additional

 

20

Members' Reports

 

20.1

Member report - Cindy Schmidt

 

Member C Schmidt provided a verbal update regarding Kaipātiki Youth Development Trust (KYDT) and the potential building swap, an increase in KYDT referrals, KYDT meeting their accreditation audit processes with Ministry of Social Development, and use of the facility for holiday programmes and the Steps to Success programme.

 

 

Resolution number KT/2022/209

MOVED by Member C Schmidt, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          note the verbal update from Member C Schmidt.

CARRIED

 

20.2

Member report - Melanie Kenrick

 

Member M Kenrick provided a verbal update regarding a meeting at Chelsea around the state of the water and silt buildup. The application of phoslock will happen on 2 October 2022. There are still carp in the pond but there has been another clearing process. M Kenrick also provided an update on the track between Inkster Street and the park with a chair being taken out. Itinerant man is now sleeping outside cottages. Tamahere Reserve and the gates that are being installed are affecting neighbours access. Principal of Northcote Intermediate would like to be included in on the updates on Northcote Development.

 

 

Resolution number KT/2022/210

MOVED by Member M Kenrick, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          note the verbal update from Member M Kenrick.

CARRIED

 

20.3

Member report - Paula Gillon

 

Member P Gillon provided a verbal update on the KCFT board meeting and mentioned how Kiri has resigned. There is a plan to fill this role and there is a new member on the board. Family fun day at Marlbrough Park with great turnout and activities.

 

 

Resolution number KT/2022/211

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          note the verbal update from Member P Gillon.

CARRIED

 

20.4

Member report - Adrian Tyler

 

Member A Tyler provided a verbal update on world car-free day on Thursday 22 September.

 

 

Resolution number KT/2022/212

MOVED by Member A Tyler, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)          note the verbal update from Member A Tyler.

CARRIED

 

21

Governing Body and Independent Māori Statutory Board Members' Update

 

No updates were provided at this time.  

 

 

22

Workshop Records - Kaipātiki Local Board - August and September 2022

 

Resolution number KT/2022/213

MOVED by Member A Tyler, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          note the record for the Kaipātiki Local Board workshop held on Wednesday 3 August 2022, Wednesday 24 August 2022, Wednesday 7 September 2022 and Wednesday 14 September 2022.

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.


 

 

 

3.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

In accordance with Clause 8.1.4 of the Kaipātiki Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Kaipātiki Local Board, held on Wednesday 21 September 2022 prior to the next Auckland Council election.

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................