Agenda of Māngere-Ōtāhuhu Local Board - Wednesday, 21 September 2022

1 Welcome

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 August 2022, including the confidential section, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Counties Manukau Sports programmes

Te take mō te pūrongo

Purpose of the report

1. Russell Preston and Barry George from Counties Manukau Sports (CMS) will be in attendance to present a report on the value of CMS programmes to the community.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) thank Russell Preston and Barry George from Counties Manukau Sport for their attendance and presentation.

Attachments

a Counties Manukau Sports ImpactLab Executive Summary........................... 289

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

21 September 2022

Local Board Leads and Appointments Report

File No.: CP2022/14008

Te take mō te pūrongo

Purpose of the report

1. To allow the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

2. To make any appointments to vacant positions.

Whakarāpopototanga matua

Executive summary

3. Members have an opportunity to update the board on their activities as topic area leads.

4. The table below outlines the current leads and alternates for topic areas of local board business meetings and organisations on which the board is represented through a formal appointment.

Topic Area	Lead	Alternate
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Harry Fatu Toleafoa
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	Tauanu’u Nanai Nick Bakulich	1^st Togiatolu Walter Togiamua 2^nd Harry Fatu Toleafoa
Transport	Makalita Kolo	1^st Harry Fatu Toleafoa 2^nd Tauanu’u Nanai Nick Bakulich
Economic development	Harry Fatu Toleafoa	1^st Christine O’Brien 2^nd Papaliitele Lafulafu Peo
Youth, Children, Seniors and Uniquely Abled	Harry Fatu Toleafoa	1^st Papaliitele Lafulafu Peo
Landowner Consents (excluding filming)	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Landowner Consents Filming	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Events (receive staff notifications of areas that may involve reputational, financial, performance or political risk)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Liquor Licences Hearings	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Resource Consent (proceed as a non-notified, limited notified or fully notified application)	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Resource Consents (notified hearings)	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Area Plan Working Group	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
LGNZ (Local Government New Zealand)	Tauanu’u Nanai Nick Bakulich

Organisation / Initiative	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Tauanu’u Nanai Nick Bakulich
Māngere Bridge BID	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Māngere Town Centre BID	Makalita Kolo	Papaliitele Lafulafu Peo
Māngere East Village BID	Tauanu’u Nanai Nick Bakulich	Togiatolu Walter Togiamua
Ōtāhuhu Business Association	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
South Harbour Business Association BID	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Tauanu’u Nanai Nick Bakulich
Ambury Park Centre	Papaliitele Lafulafu Peo	Christine O’Brien
Māngere Mountain Education Trust	Togiatolu Walter Togiamua	Makalita Kolo
Tāmaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Christine O’Brien
Māori input into local board decision-making political steering group	Togiatolu Walter Togiamua	Tauanu’u Nanai Nick Bakulich
Ōtāhuhu Portage Project Steering Group	Togiatolu Walter Togiamua	Christine O’Brien
The Southern Initiative (TSI) Steering Group	Harry Fatu Toleafoa	Togiatolu Walter Togiamua
Ōtāhuhu Town Hall Community Centre Incorporated Society	Makalita Kolo	Harry Fatu Toleafoa
Central Light Rail	Makalita Kolo	1^st Harry Fatu Toleafoa 2^nd Tauanu’u Nanai Nick Bakulich
Watercare Community Group	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Jacqueline Robinson - Democracy Advisor
Authoriser	Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Auckland Transport update on the Local Board Transport Capital Fund – August 2022

File No.: CP2022/14015

Te take mō te pūrongo

Purpose of the report

1. To provide confirmation on which activities can be delivered under the reduced Local Board Transport Capital Fund for Māngere-Ōtāhuhu Local Board following the council’s annual budget on 29 June 2022.

Whakarāpopototanga matua

Executive summary

2. On 29 June 2022, Auckland Council adopted the annual budget. Auckland Transport (AT) is facing significant pressure on operational expenditure principally due to slower recovery of public transport (PT) patronage than expected.

3. To address these challenges Auckland Transport, in discussion with the Auckland Council finance team, put through a request for a moderate increase in operating funding in financial year 2022/23, whilst at the same time agreeing to defer capital expenditure by $223 million over the next three years, to help this request.

4. The impact of these reductions for the Local Board Transport Capital Fund (LBTCF) is a reduction from $20 million to $10.3 million for this financial year (2022/2023).

5. For the Māngere-Ōtāhuhu Local Board, this means the financial year 2022/2023 allocation has reduced from $972,193 to $500,193. Māngere-Ōtāhuhu Local Board currently has $nil in current commitments.

6. The AT Board is considering providing an additional $755,936 which would bring budget up to $1,256,129.73 but the funding would be subject to there being underspend in other AT work programmes.

7. The below table outlines the current status of projects resolved by the Māngere-Ōtāhuhu Local Board (Resolution number MO/2022/75):

Table

Description automatically generated

8. Due to budget reductions, some of these projects will need to be deferred until budget becomes available.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) progress the following projects to continue:

i) complete Criterion Square this financial year 2022/2023.

b) defer the following projects until the next financial year (financial year 2023/2024):

ii) Walter Massey shared park (stage 2)

iii) Māngere-Ōtāhuhu bus seats / shelters.

Horopaki

Context

9. The financial implications of the reduction in funding for the Local Board Transport Capital Fund (LBTCF) is a reduction from $20 million to $10.3 million for this financial year (2022/2023).

10. For Māngere-Ōtāhuhu Local Board, this means the financial year 2022/2023 allocation has reduced from $972,193 to $500,193. At present Māngere-Ōtāhuhu Local Board has $nil in current commitments.

Tātaritanga me ngā tohutohu

Analysis and advice

Strategic alignment

11. The Auckland Transport RLTP budget allows for the LBTCF as a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT).

12. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their own local board plan but are not part of Auckland Transport’s work programme.

13. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

14. It is recommended the following projects continue to be delivered:

· complete Criterion Square this financial year 2022/2023 (Resolution number MO/2022/75).

15. It is recommended that the following projects be deferred until the following financial year (FY 2023/2024):

· Walter Massey shared Path (Stage 2)

· Māngere-Ōtāhuhu Bus Seats/Shelters.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. Auckland Transport is committed to minimising the negative effects that transport operations have on climate change. This includes encouraging emission neutral modes (walking and cycling) and low emission modes (public transport and ride sharing).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The impact of information in this report is mainly confined to AT.

18. Where LBTCF projects are being progressed by Auckland Council’s community facilities group, engagement on progress has taken place. Any further engagement required with other parts of the council group will be carried out on an individual basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The local board were presented with advice in regard to the impact of the reduction in budget on the LBTCF at a workshop on Wednesday 24 August 2022.

20. The local board discussed the recommendations of Auckland Transport, noting the request to continue to progress those projects close to construction starting and defer other projects currently in the investigation and design stage until the following financial year (FY2023/2024).

Tauākī whakaaweawe Māori

Māori impact statement

21. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

22. There will not be enough budget to deliver all projects this financial year as previously planned.

23. AT is seeking direction on which projects the local board would like to proceed with this financial year and which projects are to be deferred.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The financial impact on the construction industry and reduced AT income from the drop in public transport use has had a domino effect on the delivery of all AT projects including projects within the LBTCF.

25. This report explains those projects recommended to the local board to progress within the reduced funding envelope.

Ngā koringa ā-muri

Next steps

26. Once the local board resolutions are finalised, AT will work to contract out the projects as soon as possible.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jennifer Fraser - Elected Member Relationship Partner – South

Authorisers

Ioane Afoa - Head of Community Engagement – South

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Approval for a new private road name at 23 and 25 Sullivan Avenue, Māngere Bridge

File No.: CP2022/13555

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 23 and 25 Sullivan Avenue, Māngere Bridge.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, Nest or Invest Ltd, agent Vanessa Sader of Cato Bolam has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 23 and 25 Sullivan Avenue are:

· Sully Lane (applicant preferred)

· Lomandra Lane (alternative)

· Kāramuramu Lane (alternative)

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the name Sully Lane for the new private road created by way of subdivision at 23 and 25 Sullivan Avenue, Māngere Bridge, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90102753, resource consent references BUN60382758 and SUB60382881).

Horopaki

Context

6. Resource consent reference BUN60382758 (subdivision reference number SUB60382881) was issued in February 2022 for the creation of 15 new residential lots and one commonly owned access lot (COAL).

7. Site and location plans of the development can be found in Attachments A and B.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. In this development, only one of the new COALs therefore requires a road name because it serves more than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area

· a particular landscape, environmental or biodiversity theme or feature

· an existing (or introduced) thematic identity in the area.

12. Theme: The preferred name reflects a link to the existing road name associated with the development, and the alternatives reflect environmental links to the development and local area.

Proposed name	Meaning (as described by applicant)
Sully Lane (applicant preferred)	This name was selected as an ode to Sullivan Avenue being the location of the development.
Lomandra Lane (alternative)	Lomandra is a versatile, evergreen clumping plant. They are ideal for preventing erosion on embankments and as a habitat plant attract butterflies and lizards. It will be planted along the frontage of the units and common driveway.
Kāramuramu Lane (alternative)	Karamu is a native tree (Coprosma Robusta) which can be found on the eastern fields and above the old quarry on Māngere Mountain. Historically it is known for its medicinal use as its leaves could be boiled down and used to create a drink to help stomach and kidney troubles. Kāramuramu was selected as the extended version of Karamu which was not available for use.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all the proposed names are acceptable for use at this location.

15. Road Type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisation’s were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 30 May 2022 mana whenua were contacted by Vanessa Sader (agent) on behalf of the applicant, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Ngāti Whātua Ōrākei

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Kawerau ā Maki

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho

22. The initial consultation request included a request for feedback on the following names: ‘Little Park Lane’, ‘Sully Lane’, ‘Corokia Lane’, ‘Lomandra Lane’, and ‘Field View Lane’.

23. On 31 May 2022 Te Ahiwaru replied:

“we do not support current names proposed, would like to suggest the inclusion of māori naming options, to reflect historical iwi presence in the area. Potential avenues to pursue this history are; Māngere Mountain education centre where Te Ahiwaru and Te Akitai histories are shared.”

24. On 1 June 2022 the applicant’s agent sent a second email to all iwi, including Te Ahiwaru, requesting feedback on the following names, which include new Māori names: ‘Matipou Lane’, ‘Kāramuramu Lane’ ‘Corokia Lane’, ‘Sully Lane’ and ‘Lomandra Lane’.

25. On 1 June 2022 Waikato – Tainui, replied:

“Waikato-Tainui support local mana whenua position on the proposed road names and the use of Maaori names that are suggested.”

26. On 1 June 2022 the following reply from Ngāti Paoa Trust Board was received:

“NPTB defers this kaupapa to the Iwi of the rohe.”

27. Te Ahiwaru did not respond to the second consultation request for feedback on the new names proposed.

28. By the close of the consultation period, no further responses, comments, or feedback were received by any iwi group.

29. The applicant is requesting to proceed to a naming decision in this situation.

30. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

31. The road naming process does not raise any financial implications for the Council.

32. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

34. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	25
b ⇩	Location Map	27

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Approval for a new private road name at 115 Walmsley Road, Māngere - Walmsley Terraces

File No.: CP2022/13603

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 115 Walmsley Road, Māngere.

Whakarāpopototanga matua

Executive summary

3. On 9 December 2020, the Māngere-Ōtāhuhu Local Board approved the name ‘Māra Loop’ for a new private road in the Walmsley Terraces development (Resolution number MO/2020/194). The design of the COAL was altered in October 2021, to a two-way arrangement, from the previous looping design. This was approved by the council on 28 July 2022 (Council reference number SUB60391934).

4. Therefore, on behalf of the developer Walmsley Studios Ltd, agent Chris Sutherland of Clarke Group has proposed that the COAL be renamed to ‘Māra Court’ to more appropriately reflect the new layout of the road.

5. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

6. The proposed name for the new private road at 115 Walmsley Road is:

· Māra Court

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the name Māra Court for the new private road created by way of subdivision at 115 Walmsley Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90102257, resource consent references BUN60391932 and SUB60391934).

Horopaki

Context

7. Resource consent reference BUN60391932 (subdivision reference number SUB60391934) was issued in July 2022 for the creation of 66 new residential lots and one commonly owned access lot (COAL).

8. Site and location plans of the development can be found in Attachment A and B.

9. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

10. Therefore, in this development, the new COAL requires a road name because it serves more than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

11. As this is a previously approved road name, consultation with the wider community and mana whenua is not required.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

13. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

14. Theme: Through previous approval of the name, it has already been confirmed that the proposed name is suitable for the area and reflects a local theme.

Proposed name

Justification for proposed name change (as described by applicant)

Māra Court

The design for this project has recently changed. The COAL is now a two-way arrangement compared to the previous looping design.

As a result, the applicant would like to use the “Court” road type instead of ‘Loop’.

15. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

16. Confirmation: Land Information New Zealand (LINZ) has confirmed that all the proposed names are acceptable for use at this location.

17. Road Type: ‘Court’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

18. Consultation: Mana whenua were consulted in 2020 in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisation’s were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

23. On 27 October 2020, the applicant contacted representatives of several iwi groups with an interest in the general area.

24. No issues with the proposed name were raised during this consultation period, and the name Māra Loop was approved by the local board. No further consultation is required.

25. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	33
b ⇩	Location Map	35

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Approval for a new private road name at 36 Lyncroft Street, Māngere East

File No.: CP2022/14120

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Otahuhu Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 36 Lyncroft Street, Māngere East.

Whakarāpopototanga matua

Executive summary

3. On behalf of the developer and applicant, Ceta Developments Ltd, agent Jordan Barley of Ceta Homes Ltd has proposed the names presented below for consideration by the Local Board.

5. The proposed names for the new private road at 36 Lyncroft Street are:

· Ngae Place (Applicant Preferred)

· Mana Moana Place (Alternative 1)

· Voyager Close (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the name Ngae Place (applicant’s preferred name) for the new private road created by way of subdivision at 36 Lyncroft Street, Māngere East, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90100167, resource consent references BUN60382346 and SUB60382348).

Horopaki

Context

6. Resource consent reference BUN60382346 (subdivision reference number SUB60382348) was issued in April 2022 to carry out fee simple subdivision of 80 lots and one commonly owned access lot (COAL).

7. Site and location plans of the development can be found in Attachment A and B.

9. Therefore, in this development, the new COAL requires a road name because it serves more than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: As described by the representative of Te Āakitai Waiohua, from whom the first two names have been received:

· swamplands which now have been drained in the subject area/original cultural landscape

· recent road naming in Aorere includes Reporepo Street (Marsh) - Te Āakitai Waiohua gave this name.

As described by the applicant’s agent:

· Alternative 1 reflects people coming together as a result of the development to create a new small community, as well as the development becoming part the larger community that exists within the local area.

Proposed name	Meaning (as described by applicant)
Ngae Place (Applicant Preferred)	(noun) swamp
Mana Moana Place (Alternative 1)	Namesake, a place where Māori, Pacifika and other respective people come together
Voyager Close (Alternative 2)	meaning derived from a journey to join together

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Place’ and ‘Close’ are acceptable road types for the new private road, suiting the form and layout of the COAL.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. On 1 June 2022 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Te Kawerau ā Maki

· Ngāti Te Ata Waiohua

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho

22. By the close of the consultation period, no responses, comments, or feedback were received.

23. However upon subsequent direct contact with Te Āakitai Waiohua, the applicant’s agent was gifted the following names (with definitions) as follows:

1. Ngae Place - (noun) swamp - Preferred

2. Moho Place - (noun) North Island takahē, notornis, Porphyrio mantelli - which would have been prolific back in the day

3. Puweto Place - (noun) spotless crake, Porzana tabuensis - small dark rail with chocolate-brown back and red eye, living in swamps. Their original habitats were the bushy edges of lowland swamps

4. Mana Moana Place - namesake, a place where Māori, Pacifica and other respective people come together.

24. The names were sent to LINZ who confirmed that Moho Place and Puweto Place are not acceptable to use as there are duplicate road names within approximately 14km. The applicant has therefore reverted to one of their original proposed names for Alternative 2 (Voyager Close). The applicant has put forward the remaining two names provided by mana whenua, including the preferred option.

25. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the Council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	41
b ⇩	Location Map	43

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

2022/2023 Māngere-Otāhuhu Quick Response, Round One grant allocations

File No.: CP2022/11149

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for 2022/2023 Māngere-Otāhuhu Quick Response Grant Round One.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme 2021/2022 (Attachment A), which sets application guidelines for contestable community grants submitted to the board.

3. This report presents applications received in the 2022/2023 Māngere-Otāhuhu Quick Response Grant Round One (Attachment B).

4. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $191,953 for the 2022/2023 financial year.

5. Six applications were submitted to the Māngere-Otāhuhu Quick Response Grant Round One, requesting a total of $9,338.00.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agree to fund, part-fund, or decline each application in the 2022/2023 Māngere-Otāhuhu Quick Response Grant Round One

Application ID	Organisation	Requesting funding for	Amount requested
QR2309-105	Youthline Auckland Charitable Trust	Towards a contribution of annual costs to supervise and train volunteers at the Youthline House in Papatoetoe (October 2022 - March 2023)	$2,000.00
QR2309-106	Auckland Paraplegic and Physically Disabled Association Inc	Towards short course registration cost of Finance for Non-Financial Managers with Institute of Management New Zealand (October 2022 - December 2022)	$950.00
QR2309-111	Counties Manukau Touch Association	Towards refreshments for volunteers and equipment for the Coaching Clinics and Events 2022/2023 in Williams Park (September 2022 - February 2023)	$2,000.00
QR2309-114	South Auckland Seniors and Youth Incorporated	Towards fuel vouchers, festival celebrations, refreshments, and venue hire of Otahuhu Town Hall for the senior citizens' Diwali, Christmas, and New Year's celebrations (October 2022 - September 2023)	$2,000.00
Application ID	Organisation	Requesting funding for	Amount requested
QR2309-115	Pacific Island Law Students Association	Towards catering, equipment, and venue hire of Alexandra Park for the Pacific Island Law Students Association (PILSA) End of Year Gala Dinner (October 2022)	$1,200.00
QR2309-118	Te Whakaora Tangata	Towards catering and equipment for SoulMates course in Manurewa (October 2022 - December 2022)	$1,188.00

Total			$9,338.00

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

9. The community grant programme has been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Outcomes Delivery, Ngā Mātārae has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $191,953 for the 2022/2023 financial year.

20. Six applications were submitted to the Māngere-Otāhuhu Quick Response Grant Round One, requesting a total of $9,338.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

22. Following the Māngere-Ōtāhuhu Local Board allocating funding, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2022/2023 Māngere-Ōtāhuhu Community Grants Programme	49
b ⇩	2022/2023 Māngere-Otāhuhu Quick Response, Round One Application Summary	55

Ngā kaihaina

Signatories

Author

Rikka Barbosa - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

2022/2023 Māngere-Ōtāhuhu Youth Grants

File No.: CP2022/11343

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received to the 2022/2023 Māngere-Ōtāhuhu Youth Grants.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Youth Grants Programme 2022/2023 (Attachment A), which sets application guidelines for contestable community grants submitted to the board.

3. This report presents applications received in the 2022/2023 Māngere-Ōtāhuhu Youth Grants (Attachment B).

4. The Māngere-Ōtāhuhu Local Board has set a total youth grants budget of $10,000 for the 2022/2023 financial year.

5. Twenty-one applications were submitted to the 2022/2023 Māngere-Ōtāhuhu Youth Grants, requesting a total of $40,913.90.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) fund, part-fund, or decline applications received to the 2022/2023 Māngere-Ōtāhuhu Youth Grants

Application ID	Requesting funding for	Amount requested
YG2309-102	Towards tools for carpentry apprenticeship with Firstkings Construction	$2,000.00
YG2309-103	Towards laptop for tertiary studies and cost to repair car for travel	$2,000.00
YG2309-106	Towards travel costs, books, and tech	$2,000.00
YG2309-107	Towards training gear and first aid course and travel	$2,000.00
YG2309-108	Towards costs to cover fees to attend the national volleyball competition in Tauranga in October 2022	$1,500.00
YG2309-113	Towards course books, laptop, cross-credit costs	$2,000.00
YG2309-114	Towards boxing gloves and pads to run six-week boxing leadership programme at Pacific Advance Secondary	$2,000.00
YG2309-115	Towards laptop and costs to purchase shirts and hoodies to sell to start business	$2,000.00
YG2309-118	Towards eyelash extension course	$2,000.00
YG2309-121	Towards student fees for university	$2,000.00
YG2309-123	Towards laptop and camera for university	$2,000.00
YG2309-125	Towards laptop to assist in studies	$2,000.00
YG2309-129	Towards costs for travel, accommodation, entry fees and uniform to attend the World Age Trampoline Championships in Bulgaria in November 2022	$2,000.00
YG2309-130	Towards laptop, phone, stationary, other resources for small business	$2,000.00
YG2309-134	Towards camera, editing software, headphones, and laptop repair	$2,000.00
YG2309-136	Towards iPad pro for art	$1,825.00
YG2309-137	Towards Apple MacBook Pro for studies	$2,100.00
YG2309-139	Towards Apple iPad	$2,000.00
YG2309-141	Towards mentorship work week	$2,000.00
YG2309-142	Towards costs to purchase sewing machine, fabric, and dressmaker shears to start clothing line	$1,488.90
YG2309-143	Towards Adobe subscription of After Effects and Creative Cloud and travel costs	$2,000.00

Total		$40,913.90

Horopaki

Context

6. The local board provide funds for young people in the Māngere-Ōtāhuhu Local Board area for learning and development opportunities.

7. The youth grants were advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

8. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Youth Grants Programme, which sets application guidelines for contestable youth grant applications submitted to the board.

9. The criteria for applicants are as follows:

· be aged between 12 and 24 years old

· have a meaningful connection to the Māngere-Ōtāhuhu Local Board area

· be a New Zealand citizen or permanent resident

· include a letter from your school principal, teacher, tutor, community leader, or employer in support of your application.

10. The youth grants are available for applicants to apply for funding up to $2,000 for any one of the following:

· towards youth health and well-being

· towards technology resources

· towards learning and development opportunities to build leadership experience within your community

· towards the development of your own social enterprise project

· towards attending conferences, programmes, or training for personal development (such as climate change, leadership, social innovation, wellness, arts and culture, trade, sports, and media)

· towards running an event or programme in response to community interest and need

· towards supporting local arts, culture and creative development.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Funding these youth grants is intended to equip young people with skills, training, and support to flourish to grow and succeed.

12. Staff will provide feedback to unsuccessful grant applicants so they can increase their chances of success in the future.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The Youth Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to young people for projects that support and enable community climate action.

14. Community climate action involves reducing or responding to climate change by residents in a locally relevant way.

15. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The youth grants are managed and delivered by the Grants Team. Based on the focus of an application, a subject matter expert who is a youth specialist will provide input and advice.

17. The local board Communications Advisor and Youth Empowerment Specialist will assist with the marketing and promotion of the youth grants.

18. The youth grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of youth grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund, or decline these grant applications against the outcomes identified in the local board grant programme.

20. Staff will provide feedback to unsuccessful youth grant applicants so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

21. The youth grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to young people who deliver positive outcomes for Māori. Auckland Council’s Māori Outcomes Delivery, Ngā Mātārae has provided input and support towards the development of the overall community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22. The Māngere-Ōtāhuhu Local Board has set a total youth grants budget of $10,000 for the 2022/2023 financial year.

23. Twenty-one applications were submitted to the 2022/2023 Māngere-Ōtāhuhu Youth Grants, requesting a total of $40,913.90.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the youth grants programme. The assessment process has identified low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Māngere-Ōtāhuhu Local Board allocating funding, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Youth Grants Programme 2022/2023	105
b ⇩	Māngere-Ōtāhuhu Youth Grants 2022/2023 Application Summary	109

Ngā kaihaina

Signatories

Author

Rikka Barbosa - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Local Board Annual Report 2021/2022

File No.: CP2022/13045

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2021/2022 Annual Report for the Māngere-Ōtāhuhu Local Board, prior to it being adopted by the Governing Body on 29 September 2022.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2021/2022 is being prepared and needs to be adopted by the Governing Body by 29 September 2022. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt the draft 2021/2022 Māngere-Ōtāhuhu Local Board Annual Report as set out in Attachment A of the agenda report

b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Our performance explained	Highlights of the local board’s work programme which contributed to a performance outcome
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the local board chairperson before the report is submitted for adoption by the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2021/2022.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2021/2022 Annual Report for the local board are:

· Audit NZ review during August and September 2022

· report to the Governing Body for adoption on 29 September 2022

· release to stock exchanges and publication online on 30 September 2022

· physical copies provided to local board offices, council service centres and libraries by the end of October 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Māngere-Ōtāhuhu Local Board Annual Report 2021/2022	139

Ngā kaihaina

Signatories

Author

Hao Chen - Senior Finance and Performance Advisor

Authorisers

Mark Purdie – Manager Local Board Financial Advisory

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Update on the progress and achievements of Ara Kōtui (formerly Improving Māori input into local board decision-making) for 2019-2022

File No.: CP2022/13832

Te take mō te pūrongo

Purpose of the report

1. To report progress and achievements of the Ara Kōtui programme for the electoral term (2019-2022).

Whakarāpopototanga matua

Executive summary

2. Ara Kōtui is a joint mana whenua iwi and southern local boards initiative, established in 2015 to explore and support opportunities for improving iwi Māori involvement in local board decision-making.

3. The initiative receives funding from the five participating southern local boards and is supported by Auckland Council staff and Ōtara Health to progress its work programme and delivery plan.

4. In September, a 0.5 permanent part-time staff role in the local board services department was established to further support the initiative and share experience and learnings more widely across Auckland Council and local boards.

5. Key recent achievements include a number of hui with mana whenua iwi and local boards to provide input to the development of local board work programmes, the establishment of a co-design process to explore formal shared decision-making, and successful advocacy to Auckland Council for a council-wide Mātauranga Māori policy and practice (currently in development).

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the report on progress and achievements of the Ara Kōtui programme for the electoral term (2019-2022).

Horopaki

Context

6. Ara Kōtui (formerly known as the Improving Māori input into local board decision-making programme - IMI) was established in 2015 as a joint initiative between mana whenua iwi and, initially, the Manurewa, Māngere-Ōtāhuhu, and Ōtara-Papatoetoe Local Boards. Papakura and Franklin Local Boards joined the project group subsequently.

At inception, the aim of the programme was to explore and support opportunities to enable mana whenua iwi to effectively participate in local board decision-making.

7. Ara Kōtui contributes to the Kia Ora Tāmaki Makaurau mana outcome, effective Māori participation – Kia ora te hononga, and the objective that mana whenua and iwi Māori are active partners and participants at all levels of the council group’s decision-making.

8. The programme is funded through local board work programmes. In the current 2022/2023 financial year, local boards contribute as follows:

Local Board	Budget Allocation
Māngere-Ōtāhuhu	$10,000.00
Ōtara-Papatoetoe	$6,000.00
Manurewa	$10,000.00
Papakura	$11,000.00
Franklin	$5,000.00
Total Budget	$42,000.00

9. Reporting on these budgets is provided at the completion of each financial year. The funding goes towards a contract with Ōtara Health (for facilitation including establishing hui appointments, agendas and minutes; catering for hui; administering mana whenua attendance and travel fees; organising regular collective mana whenua / southern local boards hui), and towards deliverables related to the Ara Kōtui delivery plan (examples include additional wānanga between mana whenua iwi and local boards and other deliverables in the joint work plan).

10. In August 2022, work programme and budget responsibility for Ara Kōtui was transferred from Connected Communities to the local board services department.

11. Local board services will now take responsibility for quarterly reporting against this budget.

12. In July 2021, a part-time Lead Advisor was contracted to support the progress of Ara Kōtui and co-ordinate advice to deliver work programme priorities. From 1^st September 2022, a permanent 0.5 position will be established, replacing the Lead Advisor role.

13. The purpose of this permanent 0.5 role is to support Ara Kōtui, help to strengthen southern local board-iwi partnerships and advance Kia ora te hononga (effective Māori participation), one of the Māori Outcomes identified in Kia Ora Tāmaki Makarau.

14. The 0.5 role will also focus on the learnings and experience from Ara Kōtui being shared with other local boards across Tāmaki Makaurau.

15. Ara Kōtui is also supported by the southern Local Area Managers and staff supporting the southern local boards.

16. Staff from other council departments that have responsibility for various priorities in the current work programme also participate on an ‘as needed’ basis.

Tātaritanga me ngā tohutohu

Analysis and advice

17. In July 2021, an Auckland Council Research and Evaluation Unit (RIMU) evaluation of the programme made four key recommendations:

a) local board services to ensure a forum is provided for mana whenua and local boards to discuss whether IMI is fit for purpose and is generating outcomes consistent with their strategies and plans

b) the Project Reference Group (PRG) refresh the relationships and thinking informing IMI

c) that the Project Reference Group generate mechanisms for ensuring oversight and accountability for IMI initiatives

d) the PRG and local board services discuss how IMI should be adequately resourced and managed.

18. In response to the recommendations in the RIMU evaluation:

a) the Project Delivery Group and Project Reference Group were combined into one rōpū and have been meeting monthly, supported by Ōtara Health and council staff from local board services, Connected Communities and others to implement work programme priorities

b) new Terms of Reference were adopted, including roles and responsibilities for facilitation of meetings, Ara Kōtui support, advice and implementation of the delivery plan

c) a refreshed and updated delivery plan was agreed with a number new of projects included

d) improved oversight of the programme to local boards and mana whenua entities through regular reporting to local boards via a business meeting report, with the same information tailored for a newsletter for distribution to mana whenua iwi.

Ara Kōtui Work Programme Delivery Plan

Elections

19. In September 2021, Auckland Council’s election team held a workshop with Ara Kōtui seeking input to the design of a programme of initiatives that council could deliver in partnership with Ara Kōtui (and any other stakeholders) to improve Māori participation in elections 2022.

20. Insights and suggestions were offered by Ara Kōtui at both the September and October hui. The elections team held a workshop with mana whenua seeking further feedback in November. In February 2022, details of community partnerships to promote candidacy and voting participation were presented to Ara Kōtui.

Inauguration and induction

21. Interest has been sought from iwi Maori to host incoming local boards’ pōwhiri and inauguration ceremonies following the 2022 elections. Planning for these ceremonies is currently under way.

22. Work is also progressing for mana whenua participation in the induction of local board members, following the 2022 local government elections.

23. Expressions of interest have been sought from mana whenua iwi to:

· provide updates for inclusion in revised local board induction handbooks

· present on their priorities to a joint local boards/mana whenua hui in December 2022

· facilitate their own iwi-led induction with the new local boards, perhaps by way of a tour of the rohe, a marae-visit or in some other form as determined by mana whenua iwi.

24. Auckland Council has offered to provide resource to support this mahi. Six iwi have so far indicated their interest.

Mana Whenua / Local Board Member Hui

25. The 6-monthly hui for southern local boards and mana whenua was scheduled to be held in March/April of 2022. However, owing to COVID-19 and consequent meeting restrictions at that time, it was decided to defer the hui until late 2022, or early 2023.

26. With local government elections in October, the hui was rescheduled for early December, to be part of the induction process for incoming local boards. It will be an opportunity to introduce the new local boards and for mana whenua to shared priorities and aspirations ahead of development of the next local board plans.

27. The joint hui will also be an opportunity for existing local board members who are re-elected to continue to build on existing relationships, and for new elected members to begin those relationships.

28. For all elected members, the joint hui offers an introduction and/or familiarisation with tikanga in a marae setting.

Mana whenua input into local board decision-making

29. In April this year, staff asked participating local boards for direction on the establishment of a formal council joint committee with representation from mana whenua and local boards. The proposal was to establish a pilot to trial shared mana whenua iwi/local board decision-making for road naming.

30. Participating iwi and local boards chairs gave mixed feedback on this proposal, with general support for a trial of some form of shared decision-making, however limited support for road naming as the allocated decision-making to be shared.

31. Ara Kōtui gave direction to proceed with a co-design process to explore possibilities for shared decision-making, decide on the most suitable mechanism (which may not be a joint committee) and draft terms of reference.

32. The co-design process was started in July using an online process however iwi engagement was limited and a preference for in person engagement indicated.

33. Given the pending local government elections, the co-design process has paused, and will be revisited in the new electoral term.

Annual local board work programme development

34. In late 2021 mana whenua iwi were invited to join a pilot initiative with local boards in the development of the 2022/23 local board work programmes.

35. The purpose of the pilot initiative was to allow iwi to:

· increase understanding of the role of local boards through oversight and input into the work programme process

· ask questions about specific work programmes items

· influence existing work programme initiatives

· indicate projects of particular interest

· identify potential partnership projects.

36. Seven iwi attended a number of hui across the five southern local boards.

37. A variety of formats were trialed:

· iwi participating in scheduled work programme workshops (Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards)

· a series of hui between one local board and one iwi (Manurewa Local Board)

· a joint hui between multiple iwi and one local board (Franklin and Papakura Local Boards).

38. Feedback and insights from the hui helped to inform the development of local board work programmes for 2022/23 and will help with the design of future iwi/local board shared decision-making and iwi input to local board decision-making in the future.

39. The recommendation from this trial is for local board services to amend the work programme process for the southern local boards to invite iwi participation in the work programme process as business as usual.

Governance Forward Work Programme

40. The Governance Forward Work Calendars for the five southern local boards are collated and provided each month to mana whenua. This gives mana whenua oversight of local board work programme initiatives being discussed at workshops, and upcoming decisions that local boards are considering.

41. There is a standing invitation for mana whenua to arrange, through liaison with local board chairs, their attendance at workshops or business meetings for items they have an interest in.

Advocacy

The Future for Local Government Review

42. The Future for Local Government Review Panel has accepted an invitation to attend the September 2022 hui of Ara Kōtui. The Panel will update the group on the progress of the review, with discussion about strengthening the Treaty partnership through effective Māori representation in local government.

43. This will be an opportunity for Ara Kōtui to share experiences and challenges of working together as local boards and iwi, within the governance structure of Auckland Council.

Mātauranga Māori

44. In May 2021, Ngā Mātārae presented a project plan and scope to develop a council-wide approach for the management, storage and use of iwi intellectual property, including kōrero, waiata, karakia, kupu, imagery, artwork and proverbs.

45. This was in response to a request from Ara Kōtui to the Chief Executive of Auckland Council that a consistent, careful and non-commercial approach be developed and agreed with mana whenua.

46. A draft policy will be presented to Ara Kōtui in November 2022, before being finalised and approved by Council.

Future Focus

47. In addition to the mahi mentioned above, there will be a focus in the new electoral term on:

· bringing local boards up to date with Ara Kōtui, with the likelihood of new local board members being elected with little or no knowledge of the kaupapa

· development of the new three-year local board plans that identify how local boards can support Māori Outcomes, and partner with iwi to deliver projects of mutual interest

· refreshing the Ara Kōtui delivery plan to ensure continued support for delivering on shared iwi and local board aspirations through work programmes

· continuing to build relationships, at governance and operational/delivery levels, between iwi and local boards

· continuing the co-design process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

48. This project does not have any immediate impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. Departmental staff delivering local board work programmes will need to be prepared to experience mana whenua attending local board workshops and being involved in local board work programming.

50. Ara Kōtui is developing ‘new’ ways of working with mana whenua. This may create expectations that other boards also implement these ways of working.

51. The work of Ara Kōtui complements the role of the Independent Māori Statutory Board (IMSB) and responds to the Schedule of Issues of Significance to Māori in Tāmaki Mākaurau produced by the IMSB, with specific mention of the issue that “Māori are recognised as playing an important role in the development of local communities through the inclusion of Māori in local board decision-making”.

52. Ara Kōtui contributes to the Kia Ora Tāmaki Makaurau mana outcome, effective Māori participation – Kia ora te hononga - the objective that mana whenua and iwi Māori are active partners and participants at all levels of the council group’s decision-making.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53. Five southern local boards are represented as part of the Ara Kōtui governance structure and their views contribute to the direction and decision-making of the group. They have committed to exploring and supporting opportunities to work with and enable mana whenua participation in local board decision-making.

Tauākī whakaaweawe Māori

Māori impact statement

54. Mana whenua across the rohe are invited to send representatives to participate in the direction and decision-making of Ara Kōtui.

55. Work programme priorities and projects are co-designed with local boards for delivery by mana whenua and Auckland Council kaimahi.

56. Over time, it is expected that representation at various levels and processes for implementation of the Ara Kōtui delivery plan will continue to be refined, so that Māori views and aspirations are better reflected in local decision-making in Tāmaki Makaurau.

Ngā ritenga ā-pūtea

Financial implications

57. This report is an update only to the local board and there are no direct financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. Not all mana whenua regularly attend Ara Kōtui, at either the governance or operational level. Some mana whenua may prefer to (and do) engage directly with individual local boards.

59. While Ara Kōtui is a governance to governance forum that sets direction, it is important that as actions are operationalised, all mana whenua iwi are given the same opportunity to take part, regardless of their participation in Ara Kōtui.

60. Not all new local board members at the beginning of the new term will be familiar with the existence and role of Ara Kōtui. Local Board induction will need to include information on and familiarisation with the initiative.

Ngā koringa ā-muri

Next steps

61. Reporting on progress of the Ara Kōtui delivery plan be included with the quarterly reporting cycle.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Lucy Stallworthy - Local Board Engagement Advisor

Authorisers

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Amendment to the Māngere-Ōtāhuhu Local Board 2022/2023 - 2024/2025 Customer and Community Services Work Programme

File No.: CP2022/13545

Te take mō te pūrongo

Purpose of the report

1. To seek approval to make a financial amendment to an approved project in the 2022/2023 - 2024/2025 Customer and Community Services work programme.

Whakarāpopototanga matua

Executive summary

2. The Governing Body adopted the Annual Budget 2022/2023 on 7 June 2022 (GB/2022/45), approving the deferral of $230 million capital expenditure.

3. The local board adopted the local content for the Annual Budget 2022/2023, which included the Māngere-Ōtāhuhu Local Board Agreement 2022/2023 on 22 June 2022 (MO/2022/101).

4. The local board adopted its 2022/2023 - 2024/2025 Customer and Community Services work programme on 15 June 2022 (MO/2022/85).

5. The note below formed part of the local board’s resolution of the 2022/2023 - 2024/2025 Customer and Community Services work programme. It was anticipated that the work programme would require amendments once the Annual Budget 2022/2023 was adopted:

· note that there may be minor changes to year one of the 2002/2023 Local Board Customer and Community Services Work Programme, and other changes years two and three which are approved, in principle, due to the Annual Budget decision affecting the capital budget and that changes required will be discussed with and reported to the local board early in the new financial year.

6. The local board budget impacted by the $230 million capital expenditure deferral was the Māngere-Ōtāhuhu locally driven initiative capital expenditure (LDI capex) fund in financial year 2024/2025.

7. As part of the 2022/2023 - 2024/2025 Customer and Community Services work programme, the local board approved in principle projects funded with LDI capex in 2024/2025 to the value of $728,409.

8. The Annual Budget 2022/2023 has reduced this budget to $562,643, deferring $165,766 to later financial years. This has resulted in the LDI capex programme of projects being overallocated in financial year 2024/2025 by $165,766.

9. To rectify subsequent 2024/2025 LDI capex overallocation, staff recommend a locally driven initiative project budget be rephased over 2 financial years to reconcile with the available LDI capex budget of $562,643.

10. It is anticipated that the project delivery timeframe will not be impacted by rephasing the budget, as the project is approved as part of the Risk Adjusted Programme (RAP).

11. Staff have discussed the proposal and rationale for this change with the local board at the local board workshops held on 24 August and 7 September 2022.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve a change in budget allocation in the Māngere-Ōtāhuhu Local Board 2022/2023 to 2024/2025 Customer and Community Services work programme:

i) amending the budget allocation in project ID No 32144 - Ngā Hau Māngere / Māngere Centre Park - construction of new ablution block, from $370,000 in 2024/2025 to $204,234 in 2024/2025 and defer the allocation of $165,766 to the following financial year 2025/2026.

Horopaki

Context

Locally Driven Initiatives (LDI) capital work programme detail

12. At the time the work programme was approved, the locally driven initiative budget available to allocate to the local board discretionary projects is shown in table 1 below:

Table 1: Approved Locally Driven Initiative capital budget, approved allocation, and balance detail
(Before the Annual Budget deferral was adopted)

Budget Source	2022/2023	2023/2024	2024/2025
Locally Driven Initiative capital - budget	$167,000	$167,000	$728,409
Locally Driven Initiative capital - approved allocation	$167,000	$167,000	$728,409
Locally Driven Initiative capital - balance	$0	$0	$0

13. As part of the Māngere-Ōtāhuhu Local Board 2022/2023 to 2024/2025 Customer and Community Services work programme, numerous discretionary projects were approved with locally driven initiative capital expenditure budget as shown in table 2 below:

Table 2: Approved Locally Driven Initiative capital works programme
(Before the Annual Budget deferral was adopted)

Project	Activity Name	2022/2023	2023/2024	2024/2025
26134	Auckland Urban Forest (Ngahere) Strategy - Growing Phase - Māngere-Ōtāhuhu 2019/2020	$0	$5,000	$28,409
28344	Auckland Urban Forest (Ngahere) Strategy - Growing Phase - Māngere-Ōtāhuhu 2020/2021	$0	$5,000	$40,000
26137	David Lange Park - develop destination playground and renew park assets	$167,000	$149,952	$0
31674	Kiwi Esplanade - playground renewal (LDI capex contribution)	$0	$0	$75,000
30687	Māngere-Ōtāhuhu - install new signage -Te Kete Rukuruku - Māori naming of parks and places	$0	$7,048	$70,000
32144	Ngā Hau Māngere / Māngere Centre Park - construction of new ablution block	$0	$0	$370,000
31706	Ngā Puna / Cyclamen Park - playground upgrade (LDI capex contribution)	$0	$0	$75,000
30305	Te Ara Tāwhana / Moyle Park - playground upgrade (LDI capex contribution)	$0	$0	$70,000
Total LDI Capex Allocation (approved)		$167,000	$167,000	$728,409

Adopted Annual Budget 2022/2023 impacts

14. The capital expenditure deferral adopted in the Annual Budget 2022/2023 subsequently reduced the Māngere-Ōtāhuhu Local Board’s locally driven initiative capital expenditure budget in 2024/2025, which has resulted in an overallocation of $165,766 in 2024/2025 as shown in table 3 below:

Table 3: Approved Locally Driven Initiative Capital expenditure, allocation, and balance detail
(After the Annual Budget deferral was adopted)

Budget Source	2022/2023	2023/2024	2024/2025
Locally Driven Initiative capital - budget	$167,000	$167,000	$562,632
Locally Driven Initiative capital - approved allocation	$167,000	$167,000	$728,409
Locally Driven Initiative capital - balance	$0	$0	-$165,766

15. To mitigate the subsequent overallocation it is recommended that a locally driven initiative project budget be rephased over 2 financial years to reconcile with the available LDI capex budget.

Risk Adjusted Programme (RAP)

16. The locally driven initiative projects in table 2 have been approved as part of the Risk Adjusted Programme (RAP).

17. The Risk Adjusted Programme was first implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

18. Several approved capital projects in the 2023/2024 and 2024/2025 work programme have been identified as part of the Risk Adjusted Programme.

19. Local board approval was granted (MO/2022/79) to commence these projects in the 2022/2023 financial year, so that they can be prioritised if other approved projects cannot be delivered or are delayed due to unforeseen reasons.

Tātaritanga me ngā tohutohu

Analysis and advice

20. Staff have assessed the approved 2023/2024 - 2024/2025 locally driven initiative capital programme to determine what projects would not be significantly impacted with rephasing the current budget allocation.

21. Staff propose rephasing the budget allocated to project ID No 32144 - Ngā Hau Māngere / Māngere Centre Park - construction of new ablution block. This project has an approved budget of $370,000 in the 2024/2025 financial year. It is proposed that this funding allocation be reduced to $204,234 in 2024/2025, deferring the balance of the budget of $165,766. The amount of $165,766 is proposed to be allocated from the locally driven initiative capital budget in 2025/2026 as shown in table 4 below.

22. The analysis of this proposed financial amendment was undertaken in collaboration with the project delivery staff and reviewed by the local board’s financial advisors. It is not anticipated that the proposed rephasing of the 2024/2025 budget will impact the original estimated completion date of June 2025.

23. The project delivery staff expect this project will commence in financial year 2023/2024 and be completed in financial year 2024/2025.

Table 4: Proposed Amendment to the approved Locally Driven Initiative capital works programme
(After the Annual Budget deferral was adopted)

Project	Activity Name	2022/2023	2023/2024	2024/2025	2025/2026
26134	Auckland Urban Forest (Ngahere) Strategy - Growing Phase - Māngere-Ōtāhuhu 2019/2020	$0	$5,000	$28,409	$0
28344	Auckland Urban Forest (Ngahere) Strategy - Growing Phase - Māngere-Ōtāhuhu 2020/2021	$0	$5,000	$40,000	$0
26137	David Lange Park - develop destination playground and renew park assets	$167,000	$149,952	$0	$0
31674	Kiwi Esplanade - playground renewal (LDI capex contribution)	$0	$0	$75,000	$0
30687	Māngere-Ōtāhuhu - install new signage -Te Kete Rukuruku - Māori naming of parks and places	$0	$7,048	$70,000	$0
32144	Ngā Hau Māngere / Māngere Centre Park - construction of new ablution block	$0	$0	$204,234	$165,766
31706	Ngā Puna / Cyclamen Park - playground upgrade (LDI capex contribution)	$0	$0	$75,000	$0
30305	Te Ara Tāwhana / Moyle Park - playground upgrade (LDI capex contribution)	$0	$0	$70,000	$0
Total		$167,000	$167,000	$562,632	$165,766

24. It is proposed that the local board approve in principle that $165,766 be allocated from the 2025/2026 locally driven initiatives capital expenditure, this allocation will be included in the Customer and Community Services work programme proposal for 2023/2024 – 2025/2026. This will be presented to the local board early next calendar year.

25. Should the local board approve in principle the funding allocation of $165,766 in 2025/2026, there will be a balance of $773,661 available for allocation, at the local board’s discretion, as shown in table 5 below.

Table 5: Proposed Locally Driven Initiative Capital expenditure, proposed allocation, and balance

Budget Source	2022/2023	2023/2024	2024/2025	2025/2026
Locally Driven Initiative capital - budget	$167,000	$167,000	$562,632	$939,427
Locally Driven Initiative capital - proposed allocation	$167,000	$167,000	$562,632	$165,766
Locally Driven Initiative capital - balance	$0	$0	$0	$773,661

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. As Customer and Community Services is a significant service provider and property owner, the directorate has a leading role in delivering Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

27. In providing asset-based services, Customer and Community Services contributes most of the council’s operational greenhouse gas (GHG) emissions through its facilities and infrastructure.

28. Property managed by the directorate, in particular coastal assets, will be adversely affected by climate change. The work programme includes actions, consistent with Te Tāruke-ā-Tāwhiri to halve the council’s operational GHG emissions by 2030, and to adapt to a changing climate.

29. Actions include reducing operational GHG emissions through phasing-out gas heating in aquatic centres, improving the efficiency of facilities, investing in renewable energy, and adopting the Sustainable Asset Policy.

30. Work is ongoing to build on the above actions and embed climate change considerations into investment decision-making, planning, and corporate policies, including asset management plans and local board plans.

31. As approved through the 10-year Budget 2021-2031, the council’s mandated approach to ‘deliver differently’ is also anticipated to help reduce the council carbon footprint by creating a sustainable service network. This may include a shift to digital service models or the consolidation of services into a smaller footprint.

32. Each activity in the work programme has been assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions, and affect Auckland’s resilience to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. The Customer and Community Services work programme was developed collaboratively by staff from the directorate’s departments and local board services to ensure that the activities and delivery of the work programme are integrated, complementary, and reflect council wide priorities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Focus areas of the work programme respond to the local board plan, the communities of greatest need and build capacity within the community, including through community-led delivery and partnerships.

35. Planning and delivery of some activities involves consultation with the community to ensure that their aspirations are understood and responded to.

Tauākī whakaaweawe Māori

Māori impact statement

36. The provision of services, facilities and open spaces support the realisation of the aspirations of Māori, promote community relationships, connection to the natural environment and foster holistic wellbeing of whānau, hapū and iwi Māori.

37. Engagement with Māori is critical and, if not already completed, will occur on a programme or project basis, prior to any work commencing, and be reported back separately to the local board.

38. The local board plays a vital role in representing the interests of its communities and is committed to the Treaty-based obligations and to Māori participation and development.

Ngā ritenga ā-pūtea

Financial implications

39. Changes to the Annual Budget were anticipated but the adopted detail was not yet available at the time that the 2022/2023 – 2024/2025 Customer and Community Services work programme was approved.

40. It was noted in the local board’s approval resolution detail that changes would be proposed early in the 2022/2023 financial year (MO/2022/79).

41. The locally driven initiative programmes are the local board’s discretionary projects and have been prioritised through a series of workshops, held between October 2021 and May 2022.

42. The budgets associated with the work programme are estimates, costs are subject to change and may need to be refined as the projects progress through the delivery process.

43. The budgets allocated to activities in the financial years 2023/2024, 2024/2025 and 2025/2026 are indicative and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

44. The approval to allocate budget from the 2025/2026 financial year does reduce the unallocated locally driven initiative budget by the amount detailed in this report.

45. Any “in principle” financial decision making for future year locally driven initiative budgets in the current financial year, may impact the decision making of the local board members in the next electoral term.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. The construction of a new ablution block at Māngere Centre Park forms part of the draft Māngere Centre Park master plan, due to be proposed for adoption to the local board in February 2023. This project has been approved as part of the work programme, with the assumption that the ablution block development will progress with or without the adoption of the master plan, to meet the demand from the increase in population.

47. If the proposed amendment to the work programme is not approved, there is a risk that the project identified may not be delivered within the estimated timeframe approved.

Ngā koringa ā-muri

Next steps

48. Subject to the local board’s decision on the proposal outlined in this report, the local board’s work programme will be amended to reflect the decision and works will commence on the projects as per the timing outlined in the approved work programme.

49. The local board will receive progress updates on a quarterly basis.

50. When further decisions for activities are needed at project milestones, these will be brought to the local board at the appropriate time.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Angie Bennett - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Local Board input on the National Policy Statement for Freshwater Management

File No.: CP2022/13475

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek high-level input from local boards on the National Policy Statement for Freshwater Management 2020. This includes:

· long-term visions for freshwater management

· the proposed Freshwater Management Units

· values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.

2. This report also provides an overview of the feedback received through the first stage of the National Policy Statement Freshwater Management 2020 public engagement that ran from 13 June to 17 July 2022.

Whakarāpopototanga matua

Executive summary

3. The National Policy Statement Freshwater Management 2020 provides national direction for freshwater management under the Resource Management Act 1991. The fundamental concept of the National Policy Statement Freshwater Management 2020 is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:

· first, the health and well-being of water bodies and freshwater ecosystems

· second, the health needs to people (such as drinking water)

· third, the ability of people and communities to provide for the social, economic and cultural wellbeing.

4. Auckland Council is required to change the Auckland Unitary Plan to give full effect to Te Mana o te Wai, which must be reflected in all decisions made under the National Policy Statement Freshwater Management 2020. Changes to the Auckland Unitary Plan must be notified by December 2024. Action plans must also be prepared and published as soon as practicable to achieve environmental outcomes and freshwater management objectives.

5. The National Policy Statement Freshwater Management 2020 sets the National Objectives Framework and steps that every regional council or unitary authority must follow when implementing the National Policy Statement Freshwater Management 2020. Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland.

6. The first stage of National Policy Statement Freshwater Management 2020 public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022. Feedback was sought on:

· the long-term visions for freshwater management

· the proposed Freshwater Management Units

· how people value and use freshwater bodies and the environmental outcomes people would like to see achieved for freshwater, either generally or for a specific water body.

7. Feedback from the first stage engagement will be used, along with existing information and further research and analysis, to develop freshwater management options that will be brought back for a second stage of engagement in the second half of 2023.

8. There were 626 pieces of feedback received through the engagement period.

9. Local boards are now invited to provide input to the National Policy Statement Freshwater Management 2020. Local boards can view the feedback form provided during consultation to assist in preparation of feedback at Attachment A.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the feedback received from communities through the first stage of public engagement with the National Policy Statement Freshwater Management 2020, in Attachment D, Attachment E and Attachment F

b) provide feedback on the National Policy Statement Freshwater Management 2020 values including the:

i) long-term visions for freshwater management

ii) proposed Freshwater Management Units

iii) values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.

Horopaki

Context

10. The National Policy Statement Freshwater Management 2020 (NPS-FM) is a mandatory national direction for freshwater management under the Resource Management Act 1991 (RMA). The Policy Statement applies to all freshwater (including groundwater) and, to the extent they are affected by freshwater, to receiving environments (which may include estuaries and the wider coastal marine area).

11. The fundamental concept of the NPS-FM is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:

· first, the health and well-being of water bodies and freshwater ecosystems

· second, the health needs to people (such as drinking water)

· third, the ability of people and communities to provide for the social, economic and cultural wellbeing

12. Regional councils and unitary authorities are required to change regional policy statements and regional plans to give effect to the requirements of the NPS-FM, including Te Mana o te Wai.

13. Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland. A plan change to the Auckland Unitary Plan (AUP) is required for the NPS-FM implementation. The AUP plan change must be notified by December 2024. The NPS-FM also requires the preparation of action plans to manage the effects of the use and development of land, freshwater and on receiving environments. Action plans must be prepared and published as soon as practicable.

14. Every council must develop long-term visions for freshwater in its region and include those long-term visions as objectives in its regional policy statement. Long-term visions:

a) may be set by Freshwater management Units (FMU), be part of a FMU, or at a catchment level; and

b) must set goals that are ambitious but reasonable (that is, difficult to achieve but not impossible); and

c) identify a timeframe to achieve those goals that is ambitious and reasonable (for example, 30 years after the commencement date).

15. The National Objectives Framework (NOF) is a core part of the NPS-FM, and includes a series of steps that every regional council or unitary authority must follow on implementation, including to:

· identify FMU in the region

· identify values for each FMU

· set environmental outcomes for each value and include them as objectives in regional plans

· identify attributes for each value and set a baseline for those attributes

· set target attribute states, environmental flows and levels, and other criteria to support the achievement of environmental outcomes

· set limits as rules and prepare action plans (as appropriate) to achieve environmental outcomes.

16. FMUs are essentially the spatial arrangements adopted by council for the management of freshwater. All fresh waterbodies and their related catchments must be within an FMU. While the NPS-FM is primarily concerned with the management of freshwater, it does also require an integrated management approach – ki uta ki tai – including consideration of the relationship of freshwater and its management to the coastal receiving environment.

17. A public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022 through AK Have Your Say and other engagement activities including library events and online webinars. Feedback was sought on:

· the long-term visions for freshwater management

· the proposed Freshwater Management Units

· how people value freshwater in FMUs and environmental outcomes people would like to see achieved for these values.

18. The public engagement on AK Have Your Say comprised the following:

· the NPS-FM 2020

· an overview of the NPS-FM implementation programme

· NPS-FM implementation timeline

· the proposed Auckland FMU map

· the map of the Pukekohe specified vegetable growing area (when implementing the NPS-FM, the council must have regard to the importance of this area for domestic vegetables and food security, and may temporarily have a less stringent approach to water quality issues to ensure this is appropriately recognised)

· an online feedback form with consultation questions and opportunity to provide comments on the proposed FMUs (also translated into numerous languages)

· a social pinpoint map allowing people to provide feedback to a water body or within an area

· Ministry for the Environment factsheets, infographics, and videos on freshwater management

· access to freshwater planning enquiry service for questions and further information.

19. Two online webinars and six library drop-in events were undertaken through the engagement period. These engagement activities introduced Auckland Council’s NPS-FM implementation programme and provided opportunities to the public to ask questions and to provide feedback directly.

20. There were 626 pieces of feedback received through the consultation period, including:

· 128 online feedback forms

· 343 site-specific comments (from 84 submitters) via the Social Pinpoint mapping tool

· 12 hard copy feedback forms

· 23 emails

· 120 comments via library displays where feedback could be provided on post-it notes.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The NPS-FM has a focus on the identification and management of freshwater values. It includes four compulsory values (ecosystem health, human contact, threatened species, and mahinga kai) that must be applied and managed in each FMU. There are also other values that must be considered in managing freshwater if they are relevant to Auckland. The list of compulsory values and other values are provided in Attachment C to this report (and are identified as Appendices 1A and 1B of the NPS-FM). Additionally, the council must identify any other relevant values (i.e. additional to those specifically identified in the NPS-FM) including any additional Māori Freshwater Values as identified by mana whenua.

22. Overall, submitters raised over 200 individual sites of value to them, while many talked more generally about particular types of, or all, freshwater bodies. The sites named were most commonly located in the Franklin, Rodney, Waitākere Ranges, and Waitematā local board areas.

23. The values most commonly raised in relation to how submitters use, and would like to use, those freshwater bodies related to:

· ecosystem health – including water quality and habitat (both generally and for threatened species) in particular

· natural form and character

· drinking water supply

· human contact (that is, for recreational purposes such as swimming, boating, or fishing).

24. Given the importance of the coastal environment in Auckland, and the impacts from key freshwater issues, such as sediment and E. coli, three FMUs have been proposed for freshwater management based on the three coastal receiving environments for catchments: the Kaipara Harbour, the Manukau Harbour and the Hauraki Gulf (map provided in Attachment B). This proposed approach provides the opportunity to both address the management of freshwater for its own sake, while also explicitly considering its relationship to the coastal environment.

25. While submitters were not asked directly whether they supported the Freshwater Management Units or not, comments were provided on a range of matters, including suggestions around amending the proposed boundaries, or rationale behind the boundaries, having more or less FMUs, more location specific detail, and having the Waitākere Ranges Heritage Area as a separate FMU.

26. Other submitters commented on non-FMU specific matters including wetlands, the need for more transparency and action, concern about water quality, the need to prioritise ecosystem health, farming/vegetable growing, and flooding.

27. The NPS-FM provides for a specified vegetable growing area in Pukekohe that sits within the Manukau FMU. Some comments related to the provision for horticultural land use in Pukekohe.

· 3 supported the provision for continued horticultural use, including irrigation.

· 3 expressed concerns about the impact of horticultural activities on water quality (streams, and aquifers) particularly from fertiliser and nitrates.

28. Demographic information from those submitters who provided it is detailed in Attachment D.

29. Data tables naming sites, and their number of mentions by local board area is provided in Attachment E. A full Summary of Feedback report is provided in Attachment F.

30. Staff are currently undertaking data analysis and a summary report of feedback will be published on AK Have Your Say.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The fundamental concept of the NPS-FM Te Mana o te Wai is about restoring and preserving the balance between the water, the wider environment, and the community. This concept is in line with the natural environment priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which sets the goal:

“Oranga taiao, oranga tāngata: a healthy and connected natural environment supports healthy and connected Aucklanders. The mauri (life essence) of Tāmaki Makaurau is restored”.

32. The NPS-FM includes the following policy direction in response to climate change:

Policy 4: Freshwater is managed as part of New Zealand’s integrated response to climate change.

33. Every council must have regard to the foreseeable impact of climate change in following areas:

· when setting limits on resource use, every regional council must:

3.14(2)(a)(ii) have regard to the foreseeable impacts of climate change

· when setting environmental flows and levels, every regional council must:

3.16(4)(a)(ii) have regard to the foreseeable impacts of climate change

· when assessing and reporting, as part of each review required by section 35(2A) of the RMA, every regional council must prepare and publish:

3.30(2)(g) predictions of changes, including the foreseeable effects of climate change, that are likely to affect water bodies and freshwater ecosystems in the region.

34. The implementation of the NPS-FM will help to promote the resilience of freshwater ecosystems to the effects of climate change. The development of freshwater action plans will require sustainable land and water management practices to enhance the mauri and health of waterways, which is in line with actions prioritised in the Auckland Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. The NPS-FM is relevant to all of the council’s functions. All relevant council departments and Council Controlled Organisations (CCOs) are involved in the NPS-FM implementation, including participation in aa Steering Committee overseeing the development and implementation of the programme. This includes having an ongoing role in supporting the NPS-FM engagement, and providing input and review of responses developed to give effect to the NPS-FM.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. Under the Local Government Act 2002, local boards are responsible for identifying and communicating to Auckland Council the interests and preferences of the people in its local board area in relation to the content of council’s strategies, policies, plans, and bylaws. Local boards have a detailed understanding of their areas including freshwater values and issues and are in a position to provide important input to the development of NPS-FM responses, including in relation to the matters covered by this round of public engagement.

37. Prior to the public engagement a memo titled “Implementing the National Policy Statement for Freshwater Management 2020 for Auckland” was provided to all local boards on 26 May 2022. The memo advised the key principles, consultation and timeframe requirements of implementing the NPS-FM, and the opportunities for local board input through the process (attached in Attachment G).

38. A webinar presentation titled “National Policy Statement for Freshwater Management 2020” was also presented to local boards in the meeting on 3 June 2022. In response to feedback from elected members, the period for providing input had been extended for local boards to September 2022 to allow local boards time to provide feedback following the close of public engagement.

Tauākī whakaaweawe Māori

Māori impact statement

39. The NPS-FM says the council must “actively involve tangata whenua (to the extent they wish to be involved) in freshwater management” including in identifying Māori values and decision-making processes relating to Māori freshwater values.

40. Engagement with mana whenua in Auckland is being undertaken through an on-going process, directly with mana whenua entities throughout the preparation of a plan change and development of action plans.

41. Engagement with the mana whenua of Tāmaki Makaurau about the NPS-FM has also been undertaken in the broader context of Three Waters Reform and the development and implementation of the council’s Water Strategy, to enable mana whenua to provide a more holistic consideration of the management of water.

Ngā ritenga ā-pūtea

Financial implications

42. The first stage of the NPS-FM engagement was undertaken within the business-as-usual planning budget. This budget covers primarily staff time and the public engagement.

43. The budget required for NPS-FM engagement in 2023, and for implementation of the project through to 2026 is presently under discussion.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The government has set a deadline of December 2024 for the council to publicly notify the AUP plan change in response to the provisions of the NPS-UD. Given the scale and complexity of the work, and limited resources, there is a risk that the council may not receive sufficient quality feedback from a wide range of interests. There is also a risk that Aucklanders and key stakeholders are unclear about the mandatory requirements of the NPS-FM and how the NPS-FM engagement links to previous water related engagements, for example the Auckland Water Strategy engagement and the Three Waters Reform engagement.

45. These risks have been mitigated to date by communicating communications with communities and stakeholders during the engagement period, through meetings, emails, and online Question & Answer sessions. There will be further and ongoing communication to obtain quality engagement results to progress the NPS-FM implementation.

Ngā koringa ā-muri

Next steps

46. The feedback received from the first stage engagement on the values and the environmental outcomes sought, together with the NPS-FM requirements, will inform the development of objectives and proposed management options to achieve the objectives.

47. A second phase of public engagement will be undertaken to seek feedback on the proposed objectives and management approaches for FMUs and water bodies. This will be undertaken in the second half of 2023 to provide opportunity for communities and stakeholders, and local boards for further involvement.

48. The feedback received from the second phase of engagement will further inform the development of a proposed plan change to the Auckland Unitary Plan and the development of action plans.

49. Elected representatives will have opportunities to review the proposed plan change and action plans as they evolve, and before the plan change is approved for public notification in the second half of 2024 to meet the NPS-FM deadline of notification before December 2024.

50. Submissions to the plan change will be heard by an independent Freshwater Hearing Panel who will make recommendations back to council by 2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Feedback Form	177
b ⇩	Map of Proposed Freshwater Management Units	185
c ⇩	NPS-FM freshwater values	187
d ⇩	Who we heard from	189
e ⇩	Local Board breakdowns	193
f ⇩	Summary of Feedback Report	203
g ⇩	Memo to local boards on 26 May 2022: Implementing the National Policy Statement for Freshwater Management 2020 for Auckland	233

Ngā kaihaina

Signatories

Authors

Monica Xu - Senior Policy Planner, Regional planning team, Plans and Places

Jenny Fuller - Team Leader Planning

Authorisers

Warren Maclennan – Manager, Planning, Regional, North, West & Islands

John Duguid - General Manager, Plans and Places

Lesley Jenkins – Acting General Manager, Local Board Services

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Amendment to the Tūpuna Maunga Authority Integrated Management Plan

File No.: CP2022/13887

Te take mō te pūrongo

Purpose of the report

1. To provide an overview of the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan (IMP) and invite local board feedback, if any.

Whakarāpopototanga matua

Executive summary

2. The governance and administration of Tūpuna Maunga (except Rarotonga / Mt Smart) in Auckland rests with the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority). This statutory co-governance authority has equal representation from Ngā Mana Whenua and Auckland Council, with one (non-voting) Crown representative (see Attachment B for more information).

3. In 2016 the Tūpuna Maunga Authority adopted its Integrated Management Plan (IMP). The purpose of this plan is to facilitate the restoration of the natural, spiritual and indigenous landscape of the various maunga. The restoration programme sought to ensure that the remaining cultural and archaeological fabric on the maunga is protected and made visible by removing non-native trees that are having a negative impact.

4. Following a judicial review and recommendations from the courts, the Tūpuna Maunga Authority has now agreed to amend the IMP. The proposed amendments to the Integrated Management Plan is outlined in Attachment A of this report and constitutes a new appendix to the IMP, which details proposed ecological restoration projects (including the planting of native species and the removal of non-native trees) for:

a) Ōwairaka / Te Ahi Kā a Rakataura / Mt Albert (the Ōwairaka project)

b) Pukewīwī / Puketāpapa / Mt Roskill

c) Ōtāhuhu / Mt Richmond

d) Te Tātua a Riukiuta / Big King.

5. Public and local board feedback is required to be submitted by 5pm Saturday 8 October 2022.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provide feedback, if any, on the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan.

Horopaki

Context

Tūpuna Maunga Authority

6. The Tūpuna Maunga (ancestral mountains) of Tāmaki Makaurau are central to Auckland’s identity and a point of difference around the world. Human occupation of the city spans around 1,000 years, and over that time the interaction of people with the maunga has changed from monumental and defendable settlements to strategic maritime locations and resources (rock and water), through to a network of open spaces that are enjoyed by and meaningful to many Aucklanders.

7. The governance and administration of the Tūpuna Maunga (except Rarotonga / Mt Smart) is undertaken by the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority). The Tūpuna Maunga Authority has developed a set of plans and policies to guide how the Tūpuna Maunga are valued, protected, restored, enhanced, and managed in the future. These plans include:

· Tūpuna Maunga Integrated Management Plan

· Tūpuna Maunga Integrated Management Plan Strategies

· Tūpuna Maunga Authority Operational Plan 2022/2023

· Alcohol-free and Smoke-free Policy

· Drones Policy

· Memorials and Plaques Policy

· Research Policy

· Weddings Policy.

Integrated Management Plan

8. Prior to the formation of the Tūpuna Maunga Authority in 2014, each maunga was managed according to a separate reserve management plan developed by various former legacy councils. In some cases the plans were unchanged since initial drafting as far back as the early 1980s.

9. In 2016, following an Auckland-wide public engagement, submission and hearing process, the Tūpuna Maunga IMP was adopted.

10. This consultation process responds to a court finding that the large-scale removal of exotic trees is a significant decision and should have been the subject of express inclusion in the IMP.

11. The proposed amendment to the IMP constitutes a new appendix which provides details of the proposed ecological restoration projects (including the planting of native species and the removal of non-native trees) for:

a) Ōwairaka / Te Ahi Kā a Rakataura / Mt Albert (the Ōwairaka project)

b) Pukewīwī / Puketāpapa / Mt Roskill

c) Ōtāhuhu / Mt Richmond

d) Te Tātua a Riukiuta / Big King

12. The Authority has resolved to undertake public consultation on the proposed amendment pursuant to Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 and the Reserves Act 1977.

13. Additional information about the IMP and the proposed amendment can be viewed on the Tūpuna Maunga Authority website.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of Tūpuna Maunga Authority Integrated Management Plan

Purpose

14. The purpose of the plan is to facilitate the restoration of the natural, spiritual and indigenous landscape of the maunga. This will include extensive planting of native species and the removal of non-native trees that are negatively impacting the cultural features of the maunga. This will help restore and enhance the mauri and wairua of the Tūpuna Maunga.

15. Returning native vegetation is a key step in healing the Tūpuna Maunga. Over many decades, native trees have been removed from the maunga. Non-native trees have been planted without comprehensive plans for their future management or consideration of the cultural landscape. Many non-native trees, including weed species (some being identified in the Regional Pest Management Plan (RPMP)), have been allowed to self-seed by legacy administering entities. This has adversely affected the integrity of the cultural landscapes of the taonga tuku iho that are the Tūpuna Maunga.

16. The restoration programme will ensure that the remaining cultural and archaeological fabric on the maunga is protected and made visible by removing non-native trees that are having a negative impact. Sight lines from the maunga to other maunga/pā will be opened to ensure that the connection from maunga to maunga is prominent.

17. All plant species identified in the RPMP will be removed.

18. Further guidance has been given regarding non-native trees as part of the Tūpuna Maunga Biosecurity Strategy^{^[1]}.

19. As a matter of priority, non-native trees on the outer slopes of the maunga will be removed to emphasise and protect the cultural features of the maunga such as terracing and rua. To protect the archaeological values and the health and safety of people on the maunga, native and non-native trees may also need to be removed.

20. The amendment intends to plant a range of native species to create a representation of the forest and ecosystems in each of the four maunga (location specific information is below). In addition:

a) among the native plantings, culturally-significant species will be planted to ensure that cultural traditions such as whakairo, raranga, and rongoa collection can continue into the future

b) pest control will be intensified over time to ensure the protection of the continuous ngāhere established near the tihi

c) all native trees will be retained.

21. The methodology of the programme will include:

a) retaining the tihi in grass

b) planting in areas where in situ archaeology has been destroyed by historic quarrying

c) selecting appropriate plants that can be planted near archaeological features

d) removing trees in a way that avoids ground disturbance and has minimal impact on archaeological features

e) ensuring that all trees that present a health and safety risk are removed.

Ōwairaka/ Te ahi-kā-a-rakataura/Mt Albert

22. To achieve the cultural, spiritual and ecological restoration of Ōwairaka-te Ahi-kā-a- Rakataura, an exemplar WF7 Pūriri ngāhere^{^[2]} will be created as a representation of the forest that once stood on and near the maunga:

a) approximately 13,000 native plants will be planted (of which approximately 5,180 have already been planted and are maturing well)

b) habitats for mokomoko and other native fauna will be restored

c) approximately 345 exotic trees will be removed, including weed species identified in the RPMP.

Pukewīwī/ Puketāpapa / Mt Roskill

23. To achieve the cultural, spiritual and ecological restoration of Pukewīwī/ Puketāpapa / Mount Roskill, a range of native species will be planted as a representation of the forest and ecosystems that once stood on and near the maunga:

a) approximately 7,400 native plants will be planted (of which 4,800 have already been planted and are maturing well)

b) a pā harakeke will be established on the maunga

c) a mara kai will also be established on the maunga, which will include amenity native tree plantings and traditional Māori kai

d) several large native specimen trees will also be planted. Further planting sites will be identified in the future

e) approximately 160 non-native trees (not all) will be removed, including weed species identified in the RPMP.

Ōtāhuhu/ Mt Richmond

24. To achieve the cultural, spiritual and ecological restoration of Ōtāhuhu/ Mt Richmond, a WF7 Pūriri ngāhere forest type will be planted as a representation of the forests that stood on or near the maunga:

a) 39,000 native plants will be planted on the maunga (of which 12,000 have already been planted and are maturing well)

b) habitats for mokomoko and other native fauna will be restored

c) approximately 443 non-native trees and shrubs (not all) will be removed, including weed species identified in the RPMP.

Te tātua a riukiuta / Big King

25. To achieve the cultural, spiritual and ecological restoration of Te Tātua-a- Riukiuta/ Big King, a WF7 Pūriri ngāhere forest type will be planted as a representation of the forests that stood on or near the maunga:

a) 9000 native plants will be planted on the maunga

b) habitats for mokomoko and other native fauna will be restored

c) approximately 197 non-native trees and shrubs (not all) will be removed, including weed species identified in the RPMP.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. This report informs the local board’s decision on whether to submit on a consultation. The decision to submit on the proposed amendment will not adversely impact climate emissions or efforts to adapt to the impacts of climate change.

27. The climate impact of the IMP proposed ecological restoration actions is an issue that will need to be considered by the Tūpuna Maunga Authority.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The consultation is open to the public and feedback from relevant council departments and Council Controlled Organisations on the draft submission will be sought. The council group was involved in establishing existing council positions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Staff anticipate that some local communities will welcome the consultation, particularly groups and communities who were involved in the judicial review challenge.

30. Local board views on this matter are not known and this report provides the opportunity for the local board to provide feedback on this item.

Tauākī whakaaweawe Māori

Māori impact statement

31. The Tūpuna Maunga are among the most significant cultural, historical and geological (volcanic) landscapes in the region and are iconic taonga. They are sacred to mana whenua as taonga tuku iho (treasures handed down through the generations). Local communities also have a strong connection with, and draw a sense of identity from, the Tūpuna Maunga.

32. The Tūpuna Maunga are interwoven in mana whenua history and whakapapa. They also hold significance during important cultural events, such as Matariki and Waitangi Day. The Tūpuna Maunga strive to manage these sites in accordance with tikanga and seek to enable activities and behaviour which are consistent with the values and mana of the Tūpuna Maunga.

Ngā ritenga ā-pūtea

Financial implications

33. There are no financial implications from receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. This report informs the local board about a public consultation. There is no obligation to submit. In that regard, staff consider that there are no risks associated with the local board decision.

Ngā koringa ā-muri

Next steps

35. If the local board resolves on this item, staff will send written feedback directly to the Tūpuna Maunga Authority via email to MaungaAuthority@aklc.govt.nz. Submissions must be received by 5pm, Saturday 8 October 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Proposed amendments to the Integrated Management Plan (IMP) (Under Separate Cover)
b ⇨	Tupuna Maunga Integrated Management Strategies (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

Māngere-Ōtāhuhu Local Board Council-controlled Organisations Quarterly Update: Quarter Four, 2021/2022

File No.: CP2022/13915

Te take mō te pūrongo

Purpose of the report

1. To provide the Māngere-Ōtāhuhu Local Board with an update on council-controlled organisation work programme items in its area, along with updates to the Māngere-Ōtāhuhu Local Board Joint CCO Engagement Plan.

Whakarāpopototanga matua

Executive summary

2. The 2022/2023 CCO Local Board Joint Engagement Plans were agreed in 2022. However, this quarter four update is for the 2021/2022 CCO Engagement Plan.

3. Updates will be provided to local boards each quarter to show both changes to the plan itself, and to provide updates on the work programme items included in the attachments to the plan.

4. An updated version of the engagement plan is provided as Attachment A.

5. Work programme updates from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare are provided as Appendix B to E.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the Council-Controlled Organisations Quarterly Update for Quarter Four (April to June) 2021/2022

b) receive updates to the Joint Council-Controlled Organisations Engagement Plan 2022/2023.

Horopaki

Context

6. Each local board has agreed an engagement approach with the four CCOs for the 2022/2023 local work programme.

7. While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

8. Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans, and to keep information up to date.

9. This update may include the following types of changes:

· additional work programme items, and proposed engagement level

· proposed changes to the engagement approach with the local board

· proposed changes to the extent of community engagement.

10. In addition, the four CCOs provide a quarterly update on projects listed in the engagement plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Updates from Local Board Services

11. Updates have been made where there have been staff changes within Local Board Services or CCOs.

12. These changes are reflected in Attachment A – Māngere-Ōtāhuhu Local Board Joint CCO Engagement Plan 2022/2023.

Auckland Transport

13. Auckland Transport’s work programme updates for Quarter Four are provided as Attachment B.

Updates to the Auckland Transport work programme

Additional activities

14. These activities have been added since the last update, and are provided alongside the suggested engagement approach:

· Māngere e-Bike Trial Stage 2 - Inform

· Airport to Botany – Inform.

Tātaki Auckland Unlimited

15. Tātaki Auckland Unlimited’s work programme updates for Quarter Four are provided as Attachment C.

Updates to the Tātaki Auckland Unlimited work programme

16. No updates have been made.

Eke Panuku Development Auckland

17. Eke Panuku’s work programme updates for Quarter Four are provided as Attachment D.

Updates to the Eke Panuku work programme

Deferred, completed or removed activities

18. These activities were included in the engagement plan but have been deferred:

· Service Property Optimisation: 10-16 High Street, Ōtāhuhu – Costs.

Watercare

19. Watercare’s work programme updates for Quarter Four are provided as Attachment E.

Updates to the Watercare work programme

20. No updates have been made.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

22. Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Receiving the updated Joint CCO Engagement Plan 2022/2023 addresses key elements of recommendations made by the CCO Review, including ensuring the communication of clear, up to date information from CCOs to local boards on projects in their area.

24. These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

26. Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

27. Updating and adopting the Joint CCO Engagement Plan 2022/2023 may have a positive impact on local engagement with mana whenua and mataawaka.

28. While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

29. The adoption of the Joint CCO Engagement Plan 2022/2023 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

30. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

32. The local board will receive the next quarterly update for Quarter One in late 2022.

33. A workshop will be held in early 2023 to begin development of a new engagement plan for 2023/2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2022/2023 Māngere-Ōtāhuhu Local Board- Joint CCO Engagement Plan	251
b ⇩	Auckland Transport Quarter Four 2021/2022 Report – Māngere-Ōtāhuhu Local Board	257
c ⇩	Tātaki Auckland Unlimited Quarter Four 2021/2022 Report - Māngere-Ōtāhuhu Local Board	259
d ⇩	Eke Panuku Quarter Four 2021/2022 Report – Māngere-Ōtāhuhu Local Board	265
e ⇩	Watercare Quarter Four 2021/2022 Report – Māngere-Ōtāhuhu Local Board	267

Ngā kaihaina

Signatories

Author	Jacob van der Poel - Advisor Operations and Policy
Authoriser	Sarah McGhee - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 September 2022

2022 local government elections - meetings and decision-making until new local board members make their declarations

File No.: CP2022/13043

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new local board.

Whakarāpopototanga matua

Executive summary

2. The last meeting of the Māngere-Ōtāhuhu Local Board in this current term is scheduled for 21 September 2022. Between that meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. As for each of the previous terms, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of the current local board members ends the day following the official declaration of election results. Following the declaration, which is expected to be Friday 14 October 2022, the term of office for members elected to the local board will commence.

4. For the period from the commencement of their term of office until their inaugural meeting where members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under existing delegations.

5. The existing local boards delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. Staff also seek confirmation of arrangements for making decisions at the local board level in the period between the final local board meeting and the official end of term. The urgent decision delegations and process that is already in place adequately caters for this scenario.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (21 September 2022) and the end of term (15 October 2022)

b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations

c) note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum

d) request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 14 October 2022, with the term of office of current members ending and the term of office of new members commencing on 15 October 2022.

8. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

· making urgent decisions before the end of term

· making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected around 14 October 2022, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and information and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2022.

Ngā koringa ā-muri

Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2022.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason - General Manager Local Board Services

Sarah McGhee - Local Area Manager

[1] Pg 34 section 6 of the Biosecurity Strategy states: Removal of exotic trees will occur when there is a health and safety risk, they are identified as a weed species, there is a risk to archaeological features, or they impact on the cultural landscape and view shafts. Any other tree removals will be assessed on a case-by-case basis.

[2] A WF7 Pūriri ngāhere forest type is a broadleaf forest that occurs in warm frost-free areas on fertile soils of alluvial and volcanic origin.

Chairperson	Tauanu’u Nanai Nick Bakulich
Deputy Chairperson	Christine O'Brien
Members	Makalita Kolo
	Papaliitele Peo
	Togiatolu Walter Togiamua
	Harry Fatu Toleafoa