I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 15 September 2022 6.00pm Manurewa
Local Board Office |
Manurewa Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Joseph Allan |
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Deputy Chairperson |
Melissa Moore |
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Members |
Anne Candy |
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Tabetha Gorrie |
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Rangi McLean |
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Glenn Murphy |
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Ken Penney |
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Dave Pizzini |
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(Quorum 4 members)
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Rohin Patel Democracy Advisor
7 September 2022
Contact Telephone: 021 914 618 Email: rohin.patel@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Manurewa Local Board 15 September 2022 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Manurewa Youth Council Quarterly Update 7
12 Governing Body Members' Update 13
13 Members' Update 15
14 Chairperson's Update 17
15 Auckland Transport Update on the Local Board Transport Capital Fund – September 2022 19
16 Waiata Shores Shared Path Bridge – Feasibility Study 25
17 New community lease for Manurewa Amateur Athletic & Harrier Club Incorporated at Jellicoe Park, 40R Jellicoe Road, Manurewa 29
18 Approval of concept design for Anderson Park Playground Upgrade 39
19 2022/2023 Manurewa Rangatahi Youth Grants 47
20 Local Board Annual Report 2021/2022 59
21 Local Board input on the National Policy Statement for Freshwater Management 63
22 Approval for a private road name at 29, 31, 33 and 35 Dreadon Road, Manurewa Auckland 2102 135
23 Update on the progress and achievements of Ara Kōtui (formerly the Improving Māori input into local board decision-making) 143
24 Manurewa Local Board Council-controlled Organisations Work Programme update Quarter Four 2021-22, and amendments to the Council-controlled Organisations Engagement Plan 2022-2023 151
25 2022 local government elections - meetings and decision-making until new local board members make their declarations 175
26 Manurewa Local Board feedback under delegation on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill 179
27 For Information: Reports referred to the Manurewa Local Board 185
28 Manurewa Local Board Workshop Records 189
29 Closing the Manurewa Local Board's electoral term and valedictory reflections 199
30 Consideration of Extraordinary Items
A board member will lead the meeting prayer.
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Manurewa Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 18 August 2022, as true and correct.
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At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Manurewa Local Board 15 September 2022 |
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Manurewa Youth Council Quarterly Update
File No.: CP2022/11792
Te take mō te pūrongo
Purpose of the report
1. To provide the opportunity for the Manurewa Youth Council to update the Manurewa Local Board on matters they have been involved in.
Whakarāpopototanga matua
Executive summary
2. The Manurewa Youth Council will provide a written update on their actions and achievements from the past three months.
Recommendation/s That the Manurewa Local Board: a) whiwhi / receive the Manurewa Youth Council quarterly update.
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Attachments
No. |
Title |
Page |
a⇩ |
Manurewa Youth Council Quarterly Update |
9 |
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
15 September 2022 |
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Governing Body Members' Update
File No.: CP2022/11691
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the ward area Governing Body members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.
Whakarāpopototanga matua
Executive summary
2. Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.
Recommendation/s That the Manurewa Local Board: a) whiwhi / receive verbal updates from Councillors Angela Dalton and Daniel Newman.
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Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
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File No.: CP2022/11692
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for members to update the Manurewa Local Board on matters they have been involved in over the last month.
Whakarāpopototanga matua
Executive summary
2. An opportunity for members of the Manurewa Local Board to give a written or verbal update on their activities for the month.
Recommendation/s That the Manurewa Local Board: a) whiwhi / receive the update from members.
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Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
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File No.: CP2022/11693
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the Manurewa Local Board Chairperson to update the local board on issues he has been involved in.
Whakarāpopototanga matua
Executive summary
2. An opportunity for the Manurewa Local Board Chairperson to update the local board on his activities over the last month.
Recommendation/s That the Manurewa Local Board: a) whiwhi / receive the verbal report from the Manurewa Local Board Chairperson.
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Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
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Auckland Transport Update on the Local Board Transport Capital Fund – September 2022
File No.: CP2022/13341
Te take mō te pūrongo
Purpose of the report
1. To confirm which projects will be delivered under the reduced Local Board Transport Capital Fund for Manurewa Local Board following Auckland Council Annual Budget decisions of 29 June 2022.
Whakarāpopototanga matua
Executive summary
2. On 29 June 2022, Auckland Council adopted the Annual Budget. Auckland Transport (AT) is facing significant pressure on operational expenditure principally due to slower recovery of public transport (PT) patronage than expected.
3. To address these challenges Auckland Transport, in discussion with the Auckland Council finance team, put through a request for a moderate increase in operating funding in financial year 2022/23, whilst at the same time agreeing to defer capital expenditure by $223 million over the next three years.
4. The impact of these reductions for the Local Board Transport Capital Fund (LBTCF) is a reduction from $20 million to $10.3 million for this financial year (2022/23).
5. For Manurewa Local Board, this means the financial year 2022/23 allocation has reduced from $1,177,506 to $605,826.
6. AT Board is considering providing an additional $915,579 which would bring budget up to $1,521,405, but the funding would be subject to there being underspends in other AT work programmes.
Recommendation/s
That the Manurewa Local Board:
a) agree continued progress of the following Local Board Transport Capital Fund projects this financial year:
i) Te Mahia Station amenity upgrade construction
ii) CCTV (closed circuit television) camera installation
iii) bus shelters installation
iv) Roys Road traffic calming construction
v) Great South Road crossing construction
vi) Finlayson Avenue raised crossing (design only)
b) agree to place the following Local Board Transport Capital Fund projects on hold until budget becomes available:
i) Finlayson Avenue raised crossing construction
ii) real time display design and installation
iii) Dennis Avenue and David Avenue pedestrian safety design and construction
iv) driver feedback signs design and installation.
Horopaki
Context
7. The financial implications of the reduction in funding for the Local Board Transport Capital Fund (LBTCF) is a reduction from $20 million to $10.3 million for this financial year (2022/23).
8. For Manurewa Local Board, this means the financial year 2022/23 allocation has reduced from $1,177,506 to $605,826.
9. AT Board is considering providing an additional $915,579 which would bring budget up to $1,521,405, but the funding would be subject to there being underspends in other AT work programmes.
10. Of this 1,521,405, $923,095 is already committed through various contracts.
11. The below table outlines the current status of projects resolved by the Manurewa Local Board:
Project Name |
Project Status |
Remaining Budget |
Budget Comments |
Te Mahia Station amenity upgrade |
Design progressing, construction to start in June |
$710,125 |
Full budget committed |
Dennis Avenue and David Avenue pedestrian safety |
Investigation completed, consultation to start soon |
$444,415 |
Budget not currently committed |
Great South Rd crossing |
Design progressing |
$385,960 |
Design budget committed |
Finlayson Avenue raised crossing |
Scheme Designs completed, about to start consultation |
$242,505 |
Design budget committed |
Roys Road traffic calming |
Design being finalised |
$166,745 |
Design budget committed |
Manurewa CCTV cameras |
Installation about to start |
$139,870 |
Full budget committed |
Manurewa driver feedback signs |
On hold pending budget decisions |
$108,411 |
Budget not currently committed |
Manurewa bus shelters |
Investigation progressing |
$87,011 |
Design budget not currently committed |
Real time display |
On hold pending budget decisions |
$10,000 |
Budget not currently committed |
Total |
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$2,295,042 |
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12. The local board does not have enough budget this financial year to deliver all the projects above.
13. Below are the projects recommended to progress this financial year along with justification of the recommendation:
· Te Mahia Station amenity upgrade construction. Budget for this project has already been committed.
· CCTV camera installation. Budgets for installation have already been committed.
· Bus shelters. Design budgets are already committed, and consultation is almost complete.
· Roys Road traffic calming. This project has been delayed previously due to past budget reductions. Considering the project is almost ready to construct it is recommended the project proceed to construction this financial year.
· Great South Road crossing. This project has been delayed previously due to past budget reductions. Considering the project is almost ready to construct it is recommended the project proceed to construction this financial year.
· Finlayson Avenue raised crossing design. Design only to progress as budget already committed.
14. It is recommended that the activities below be placed on hold until budget becomes available:
· Finlayson Avenue raised crossing construction. This project is almost ready for construction and has been put forward for funding consideration through another programme.
· Dennis Avenue and David Avenue pedestrian safety design and construction. This project is not as advanced as the projects recommended to continue this financial year. It has also been put forward for funding consideration through another programme.
· Real time display design and installation. Whilst this project has many benefits, when compared to other Manurewa Local Board projects, delaying this project would have little risk.
· Driver feedback signs design and installation. Whilst this project has many benefits, when compared to other Manurewa Local Board projects, delaying this project would have little risk.
Tātaritanga me ngā tohutohu
Analysis and advice
15. The local board was presented with advice in regard to the impact of the reduction in budget on the LBTCF at a workshop on 16 August 2022.
Tauākī whakaaweawe āhuarangi
Climate impact statement
16. Auckland Transport is committed to minimising the negative effects that transport operations have on climate change. This includes encouraging emission neutral modes (walking and cycling) and low emission modes (public transport and ride sharing).
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
17. The impact of information in this report is mainly confined to AT.
18. Where LBTCF projects are being progressed by Auckland Council’s Community Facilities department, engagement on progress has taken place. Any further engagement required with other parts of the Council group will be carried out on an individual basis.
19. The Auckland Transport budget allows for the LBTCF as a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT).
20. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their own Local Board Plan but are not part of Auckland Transport’s work programme.
21. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by Auckland Transport, though projects running through parks can be considered if there is a transport outcome.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. AT has workshopped with the local board the impacts of budget reductions on the LBTCF projects in the Manurewa Local Board area.
Tauākī whakaaweawe Māori
Māori impact statement
23. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.
Ngā ritenga ā-pūtea
Financial implications
24. There will not be enough budget to deliver all projects this financial year as previously planned.
25. AT is seeking direction on which projects the local board would like to proceed with this financial year and which projects are to be placed on hold.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
26. The financial impact on the construction industry and reduced AT income from the drop in PT use has had an impact on the delivery of all AT projects, including the projects from the LBTCF.
27. This report explains the projects recommended to the local board to progress within reduced budgets.
Ngā koringa ā-muri
Next steps
28. Once the local board makes decisions on this report, AT will work to contract and progress the projects as soon as possible.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Bruce Thomas - Elected Member Relationship Partner, South |
Authorisers |
Ioane Afoa – Southern Hub Manager Auckland Transport Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
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Waiata Shores Shared Path Bridge – Feasibility Study
File No.: CP2022/13357
Te take mō te pūrongo
Purpose of the report
1. To enable the local board to formally receive the Waiata Shores Shared Path Bridge – Feasibility Study.
Whakarāpopototanga matua
Executive summary
2. The recent Waiata Shores residential development is nearing completion.
3. Within the development are a number of shared paths and walkways suitable for walking and cycling.
4. Immediately adjacent, but separated by Papakura Stream, is the existing residential area of Wattle Downs. This also has some coastal paths.
5. Auckland Council, supported by Fletchers Residential, did some scoping work on bridge options.
6. To progress this proposal the Papakura and Manurewa local boards requested Auckland Transport (AT) undertake a more detailed feasibility study.
7. AT commissioned a number of studies to inform the feasibility study. This included:
· Geotech
· Natural hazards
· Location
· Iwi and heritage matters
· Construction cost.
8. The study was funded by AT.
9. Following three progress and feedback combined workshops with the boards, the final feasibility study report is presented to the board’s respective September 2022 business meetings.
Recommendation/s
That the Manurewa Local Board:
a) receive the Waiata Shores Shared Path Bridge Feasibility Study and refer it to the incoming local board for their consideration.
Horopaki
Context
10. The Waiata Shores Shared Path Bridge concept evolved as the Waiata Shores development progressed. There was an increasing network of coastal walkways developed by Council, some of which were historical and some more recent as part of greenways projects.
11. There is no allocated funding for construction of this project should future local boards decide to proceed. Should the local boards decide to proceed, sourcing funding and funding advocacy will be a task for them.
Tātaritanga me ngā tohutohu
Analysis and advice
12. The recent Waiata Shores residential development is nearing completion. Within the development are a number of shared paths and walkways suitable for walking and cycling. The development in the surrounding area is conducive to more walking and cycling. There is a nearby new supermarket, and a raised crossing on Great South Road to improve access and amenity to Te Mahia Train Station. While the surrounding paths serve mainly recreational users, the bridge would also deliver some more direct transport outcomes.
13. Immediately adjacent, but separated by Papakura Stream, is the existing residential area of Wattle Downs. This also has some coastal paths. The stream is the boundary between the two local board areas. Hence it is a potential joint initiative.
14. Auckland Council, supported by Fletchers Residential, did some scoping work on bridge options. This was very much an initial scoping, and while identifying some constraints did not go into great detail.
15. To progress this proposal, the Papakura and Manurewa local boards requested Auckland Transport (AT) undertake a more detailed feasibility study. AT agreed to this and initially approved $50,000 to contract services for the investigation. Because of some of the technical challenges, particular managing 1 in 100-year flood events, additional bridge options and locations were assessed. The project ended up costing closer to $100,000.
16. AT commissioned a number of studies, to inform the feasibility study. This included:
· Geotech
· Natural hazards
· Location
· Iwi and heritage matters
· Construction cost.
17. Following three progress and feedback combined workshops with the local boards, the final feasibility study report will be presented to September 2022 business meetings. As this is the last business meeting for the electoral term, the recommendation is to receive the report and refer it to the new local boards. As there is no identified funding this will be up to the new boards to progress further.
Tauākī whakaaweawe āhuarangi
Climate impact statement
18. While this project is currently just the feasibility study, the bridge if constructed would deliver walking and cycling outcomes.
19. The feasibility study also addresses the natural hazard of inundation in rare flood events. The preferred design would cope with this effect.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
20. The project provides a link to existing coastal walks and greenway paths. Community Facilities department has been involved in the study.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. If constructed, the bridge would be a local amenity and both local boards have been instrumental in progressing the feasibility study.
Tauākī whakaaweawe Māori
Māori impact statement
22. The study group were aware of potential archaeological sites in the area and have engaged with local iwi to address the matters of importance to them.
Ngā ritenga ā-pūtea
Financial implications
23. The feasibility study was funded by AT. A decision to proceed to construction and source funding are to be addressed by the incoming local boards.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
24. There will be risks including:
· inundation / flooding
· areas of archaeological significance
· safety
· maintenance.
These will be addressed should the project go to detailed design stage.
Ngā koringa ā-muri
Next steps
25. The project will be referred to the incoming local boards.
Attachments
No. |
Title |
Page |
Waiata Shores Shared Pathway Bridge – Feasibility Study (Under Separate Cover) |
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Ngā kaihaina
Signatories
Author |
Bruce Thomas – Elected Member Relationship Partner. |
Authorisers |
Ioane Afoa – Southern Hub Manager Auckland Transport Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
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New community lease for Manurewa Amateur Athletic & Harrier Club Incorporated at Jellicoe Park, 40R Jellicoe Road, Manurewa
File No.: CP2022/12470
Te take mō te pūrongo
Purpose of the report
1. To grant a new community lease for Manurewa Amateur Athletic & Harrier Club Incorporated at Jellicoe Park, 40R Jellicoe Road, Manurewa.
Whakarāpopototanga matua
Executive summary
2. Manurewa Amateur Athletic & Harrier Club Incorporated holds an existing community lease for the club-owned building located at Jellicoe Park, 40R Jellicoe Road, Manurewa.
3. The lease commenced on 1 May 2009 and reached final expiry on 30 April 2019. The lease is holding over on a month-to-month basis until terminated or a new lease is granted.
4. The club’s objective is to provide a facility that promotes the sport of athletics and offer a family-orientated club that encourages participation, enjoyment and personal development for their athletes.
5. In addition, the group is dedicated to the growth and preservation of athletics and has become a well-established community organisation, providing sport and recreation to the local community for 87 years.
6. After assessing the club’s new lease application, staff are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.
7. This report recommends that a new community lease be granted for Manurewa Amateur Athletic & Harrier Club Incorporated, in accordance with the terms and conditions under Auckland Council’s Community Occupancy Guidelines 2012 and the provisions of the Reserves Act 1977.
Recommendation/s
That the Manurewa Local Board:
a) grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to Manurewa Amateur Athletic & Harrier Club Incorporated for the club-owned building comprising 350 square metres (more or less) located at Jellicoe Park, 40R Jellicoe Road, Manurewa outlined in red on Attachment A of the agenda report
b) on the land described as Lot 1 Deposited Plan 43428 subject to the following terms:
i) term - 10 years commencing 15 September 2022, with one (1) 10-year right of renewal commencing 15 September 2032, reaching final expiry on 14 September 2042
ii) rent - $1.00 plus GST per annum if demanded
iii) all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the provisions of the Reserves Act 1977
c) approve, the Manurewa Amateur Athletic & Harrier Club Incorporated’s Community Outcomes Plan (Attachment B of the agenda report) for inclusion as the third schedule of the lease agreement.
Horopaki
Context
8. This report considers the new community lease for Manurewa Amateur Athletic & Harrier Club Incorporated for its building located at Jellicoe Park, 40R Jellicoe Road, Manurewa.
9. Manurewa Local Board is the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.
The land, building and lease
10. The club holds an existing community lease over its building at Jellicoe Park, Manurewa. The underlying land is legally described as Lot 1 Deposited Plan 43428, held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977.
11. The club’s activity is contemplated in the Manukau Sports Parks Management Plan relating to the park and adopted in 2007. The proposed lease is in line with the approved land use.
12. The building is owned by the club who is responsible for all maintenance of the leased area.
13. The area proposed to be leased to the club consists of approximately 350 square metres (more or less) and is outlined in red on Attachment A.
The club
14. The club was established in 1935 and affiliated with both Athletics Auckland and Athletics New Zealand and has approximately 200 members aged from pre-schoolers to those in their early 20s. Most members are aged between five and 13 years of age.
15. The group trains and supports members competing in athletic events including long-distance running, sprinting, long jump, high jump, discus and shot put. Members have been successful and hold records for Counties Manukau, Auckland and New Zealand organised athletic events.
16. The club’s activities are predominantly funded through member subscriptions, athletic equipment and hall hireage, an on-site tuck shop, fundraising and grants.
17. The group will celebrate its 90th anniversary in 2025 and continues to be involved in the community and aspires to create an engaging and welcoming environment that encourages participation, enjoyment and personal development for its athletes.
18. The club supports the community by making its building available for hire at a reasonable community rate to help and support initiatives and activities pertaining to the local community, sport clubs and community organisations.
Tātaritanga me ngā tohutohu
Analysis and advice
19. The club’s lease application was assessed against the criteria contained in Auckland Council’s Community Occupancy Guidelines 2012 and the priorities set by the Manurewa Local Board Plan 2020.
21. It is recommended that a new lease be granted to Manurewa Amateur Athletic & Harrier Club Incorporated for a term of 10 years, with one (1) right of renewal for a further term of 10 years, 20-year total term, the standard term for club-owned buildings in accordance with the guidelines.
22. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms within the Community Occupancy Guidelines 2012.
23. Staff have determined that the club meet the requirements under the guidelines to qualify for a new community lease as shown beneath.
24. The club:
· caters to a well-defined group in the local community and its services are well utilised
· has a record of delivering quality services to the local community
· premises meets the needs of the group and other users of the facility
· is financially viable and sustains its activities predominantly through member subscriptions, building hireage at a reasonable community rate, fundraising and grants
· is managed appropriately as evidenced by its longevity.
25. The building is owned by the club which is responsible for all maintenance within the leased area. A site visit undertaken indicated that the building is in adequate condition and meets the needs of the club’s users.
26. The club has a scheduled maintenance plan to address general maintenance and renewals of its building as the need arises and budget allows.
27. A community outcomes plan has been negotiated with the club that identifies the benefits the group will provide to the community. This is provided in Attachment B and will be attached as a schedule to the lease agreement.
Tauākī whakaaweawe āhuarangi
Climate impact statement
28. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.
29. Climate change impacts will need to be considered in any future planning for the area. While the leased area does not sit directly within a flood water (river or surface flooding) zone as a result of a 1‑in-100-year rainstorm event, neighbouring areas are within the zones as shown beneath:
The club’s premises circled in red
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
30. Staff have obtained support from colleagues in Area Operations and Land Advisory Services (Community Facilities), Active Recreation and Parks Services (Parks, Sports and Recreation) and Community Delivery (Connected Communities). No concerns were raised regarding the new lease for Manurewa Amateur Athletic & Harrier Club Incorporated.
31. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
32. The new lease application was workshopped with the Manurewa Local Board portfolio leads on 13 February and 1 April 2020. In addition, the assessment of the application was workshopped with the entire Manurewa Local Board on 29 July 2021 and 26 May 2022. Staff received informal support from the local board to progress with drafting the report with recommendations concerning the proposed new lease for Manurewa Amateur Athletic & Harrier Club Incorporated.
33. The recommendations in this report fall within local board’s allocated authority to grant community leases in line with the Community Occupancy Guidelines 2012.
34. The recommendations within this report predominantly support the Manurewa Local Board Plan 2020 outcomes of:
· Our communities are inclusive, vibrant, healthy and connected (Outcome 1)
· Our people enjoy a choice of quality community spaces and use them often (Outcome 3).
35. The proposed lease will benefit the local community in enabling initiatives that promote the preservation and encourage the growth and expansion of athletics in Manurewa and its surrounding communities.
Tauākī whakaaweawe Māori
Māori impact statement
36. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in council’s key strategic planning documents the Auckland Plan, the 10-year budget (Long-term plan), the Auckland Unitary Plan and local board plans.
37. An aim of community leasing is to increase targeted support for Māori community development. The proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Manurewa Local Board area.
38. Manurewa Amateur Athletic & Harrier Club Incorporated acknowledge the place of mana whenua within Aotearoa and value initiatives that are inclusive and enhances partnership and participation of all people including Māori. Furthermore, the group encourage participation of Māori through local programmes and this forms part of their community outcomes plan commitments.
Ngā ritenga ā-pūtea
Financial implications
39. All costs relating to the preparation of the lease documentation are borne by Community Facilities.
40. Staff have obtained support from Financial, Strategy and Planning. No concerns were raised regarding the financial implications concerning the new lease for Manurewa Amateur Athletic & Harrier Club Incorporated.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
41. Should the Manurewa Local Board resolve not to grant a new community lease for Manurewa Amateur Athletic & Harrier Club Incorporated, it will inhibit the club’s ability to undertake its core activities which will have a negative impact on the local board outcomes.
42. The club’s operation on Jellicoe Park is identified in the adopted Manukau Sports Parks Management Plan 2007 and is specifically suited to activate the recreational potential of the park in a sustainable manner.
43. As there is no significant departure from the approved land use or change in activities; there are no identified risks in granting the lease.
44. Additionally, there is risk in relation to the building where council may be liable for an asset where budget is neither allocated nor identified in council’s key strategic planning documents.
45. The new lease affords the club’s security of tenure, enabling them to apply for funding and attend to the scheduled maintenance of its facility. If the lease is not granted, the group’s ability to seek funding opportunities and maintain its premises will be severely impacted.
Ngā koringa ā-muri
Next steps
46. Subject to Manurewa Local Board’s approval, staff will engage with Manurewa Amateur Athletic & Harrier Club Incorporated to finalise the lease and subsequent documentation.
Attachments
No. |
Title |
Page |
a⇩ |
Site Plan |
35 |
b⇩ |
Community Outcomes Plan |
37 |
Ngā kaihaina
Signatories
Author |
Tai Stirling - Community Lease Advisor |
Authorisers |
Taryn Crewe - General Manager Community Facilities Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
|
Approval of concept design for Anderson Park Playground Upgrade
File No.: CP2022/13338
Te take mō te pūrongo
Purpose of the report
1. To seek approval of the Anderson Park Playground Upgrade concept plan and delivery of physical works.
Whakarāpopototanga matua
Executive summary
2. A project to upgrade Anderson Park Playground was approved by the Manurewa Local Board as part of 2019/2020 Community Facilities Work Programme.
3. Anderson Park was identified within the Manurewa Open Space Network Plan 2018 as a high priority for further development and further mentioned in the consultation for the 2020 Manurewa Local Board Plan.
4. Consultation and engagement to develop the concept plan was undertaken with iwi and stakeholders, Hill Park School and the local community.
5. The feedback from the community indicated an overwhelming desire for more exciting and interesting play. The community also requested that open space be retained to allow informal recreation sports such as volleyball.
6. The proposed concept plan for Anderson Park is responsive to the community needs, feedback and identifies opportunities for increase activation of the reserve.
7. The Manurewa Local Board has provided feedback on three occasions. All feedback has been considered and included within the final proposed concept plan (Attachment A).
8. Following the concept plan, the next steps will be to finalise detailed design and construction in financial year 2022/2023.
Recommendation/s
That the Manurewa Local Board:
a) approve the Anderson Park Playground Upgrade concept plan (Attachment A) and proceeding to detailed design and physical works.
Horopaki
Context
9. Anderson Park is located on the corner of Great South Road and Grande View Road, Manurewa. The park is 8769m2 surrounded by mature trees, features two pathways, a playground (two items) and park furniture.
10. Anderson Park is located with the Hill Park catchment which is mostly made up of intensive residential housing. There are currently two playgrounds within this large catchment.
11. The park is a key open space provision for Manurewa and has some visitation throughout the year primarily for playing informal sports such as volleyball, leaving the playground underused.
12. Manurewa Open Space Network Plan 2018 identified that Hill Park lacked in provisions of neighbourhood park and listed Anderson Park as a priority site to implement outcomes.
13. These concerns were echoed during the Manurewa Local Board public consultation for the then upcoming 2020 Manurewa Local Board Plan.
14. Through community feedback and open space network plan it prompted the Manurewa Local Board who agreed to review the provisions of Anderson Park and allocated funding to Parks Sports and Recreation (PSR) to undertake the review in financial year 2020/2021.
Tātaritanga me ngā tohutohu
Analysis and advice
15. Stakeholder consultation was undertaken to help determine the community’s desires and aspirations through engagement with key stakeholders including mana whenua, residents and park users.
16. In the financial year 2020/2021, staff undertook a strategic review of the current provisions for the park.
17. Public consultation for Anderson Park started with an online Have Your Say survey that was available from March to April 2021 running a total of four weeks.
18. An onsite Have Your Say drop-in event was held on 27 March 2021 where the community was able to select equipment activities and provide further comments face to face.
19. A total of 108 pieces of feedback were received during this time:
· drop-in session at the park (65 people provided feedback)
· our 'Share your ideas' tool (30 people shared 77 ideas)
· our online survey (13 people completed the survey).
20. A range of issues were identified via consultation, mainly associated with the lack of seating, narrow paths and lack of exciting play for all.
21. Desires and aspirations for Anderson Park were well represented through the consultation and the support of the park development but also advising the importance of retaining open space to support volleyball activities.
22. The items most requested for the playground were flying fox, trampolines, slides and ball play. Surrounding items requested were picnic tables, drinking fountains, barbecues and shade.
23. Following on from this staff engaged with the local primary school Hill Park which is closely located to Anderson. The school undertook a planning session where the students developed their own designs from sketches to Minecraft illustrations.
24. The strategic assessment has captured the consultation and provided the following recommendations to reflect the community aspirations and address concerns, including:
· developing a playground that is exciting and caters for a range of ages and abilities
· retention of open space to allow ball activities
· better park furniture that supports families
· improved connection by creating wider paths
· safety considerations proximity to roads and natural surveillance.
25. The above recommendations were workshopped with the Manurewa Local Board in May
2021.
26. The table below shows how feedback has been incorporated into outcomes of the proposed concept plan (Attachment A).
Play space |
All new play space that caters for children between the age of 5-14 years. Location of new playground will be the same however layout will differ. The play space will be divided into two zones · Inclusive/younger zone that includes a giant basket swing, wheelchair carousel, quad trampoline, two bay swing set for infants and seniors, mound with a tunnel and double slide. Surface will be entirely wetpour. · Senior zone with senior fitness module with a tube slide and monkey bars with a nature play trail made with timber logs and crazy paving. Surface will be bark. The 40m flying fox will be located within the trees where the slope is sufficient. Existing ball wall will be retained |
Pathway Network |
A new 1.8m wide path will be constructed, alignment of the pathway will be slightly altered to provide better visibility of the alleyway. Other existing paths will be retained and connect to the new central path. |
Social gathering areas and park amenities |
Proposed future location of toilet unit, closer to the road and next to the new pathway. Two new accessible picnic tables with umbrella holes, 1x park bench with added concrete for prams or wheelchair and 2x curved seats positioned under trees |
Soft landscaping |
Existing trees will be retained and protected. New native trees will be planted and pockets of soft landscaping around the playground. |
May 2022 – September 2022 |
Detailed design |
September 2022 |
Procurement |
October 2022 |
Award works and formally adopt concept plan |
November 2022 – March 2023 |
Physical works |
27. Indicative Project timeline
Community Facilities has made all efforts to fast-track this project – see above.
Tauākī whakaaweawe āhuarangi
Climate impact statement
28. The concept plan provides the following opportunities to be implemented:
· reuse of materials to reduce landfill and sourcing sustainable materials such as the Nike grind wetpour surface - this is made of recycled Nike shoes
· protecting the existing trees and introducing further soft landscaping of native plants
· include further shade opportunities for park users by planting more trees and strategically placing assets around shady cool spaces
· repurposing the old concrete path to create an informal craze pave for the playspace.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
29. Staff from Operations, Community Facilities and Parks and Places, Park Sports and Recreation were engaged to form the recommendations in this report. Staff agree that use of the park will provide a wide range of recreation opportunities for the wider community.
30. Staff recommended that the toilet be explored in the future once the playground upgrade is completed to see the needs from the community.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
31. Anderson Park concept plan will contribute towards the delivery of the Manurewa Local Board Plan 2020 outcomes such as:
· the plan supports the delivery of outcome 1 ‘Our Communities are inclusive, vibrant, healthy and connected’ as the proposed pathway, picnic tables and dedicated playground will be accessible and inclusive
· working alongside mana whenua developing the plan ensuring that cultural values are included aligned in outcome 2 ‘We are proud of our strong Māori identity and thriving Māori community’
· the plan aims to deliver high valued and quality assets for community to use this will contribute towards outcome 3 ‘Our people enjoy a choice of quality community spaces and use them often’
· the plan includes opportunities to enhance the natural environment and protect the existing features which will deliver the outcome 6 ‘Our natural environment is valued, protected and enhanced’.
32. The local board have had an active role in the development of this plan and provided feedback:
· two local board workshop – March 2021 and April 2022
· one mana whenua workshop – October 2021
33. October 2021, local board members also attended the mana whenua workshop for Anderson Park where further feedback was provided.
34. During this workshop, the board supported the recommendations from mana whenua and expressed the desire that the park be exciting and fun for the community. The board also mentioned an option of staging the park development which could include toilets, water fountains, shade sails and barbecues.
35. The board also remained equally supportive that any future stages would be dependent on how well received the playground is for the community and that the playground works will take priority.
36. The local board’s reviews were incorporated into the proposed plan by including a future location for the toilet, should it be required.
37. The draft concept plan was presented to the local board for feedback on 14 April 2022. The plan was well received, and the following changes were requested:
· update the colour scheme to reflect mana whenua’s recommendation
· remove the permanent volleyball posts from the concept plan but retain the open space for people to use.
38. These two changes have been reflected in the final proposed concept plan for Anderson Park (Attachment A).
Tauākī whakaaweawe Māori
Māori impact statement
39. Mana whenua were invited to be part of the project during the initiation stage prior to developing the concept plan for earlier involvement and engagement to incorporate initial thoughts.
40. Three responded to the request including Te Ākitai Waiohua, Waikato-Tainui and Ngaati Whanaunga. However only Te Ākitai Waiohua continued with consultation throughout the project.
41. Mana whenua have had an active role and have provided input into the concept on several occasions via email, phone and online meetings. The following items are identified as areas of importance to mana whenua and their ongoing support for this project:
· sustainable initiatives
· good sources of planting that suit the surroundings, native species preferred if suitable
· supportive of community feedback
· supportive of future staging.
42. The above points have been captured within the drafted proposed concept plan and was presented to the board at the April workshop.
43. During the April workshop with the local board offered mana whenua to select the colours of the playground and would support cultural inclusions that were deemed appropriate. Mana whenua has suggested the below for Anderson Park:
· dark green, medium green, black, beige, and red for the playground
· design of a Pikoura with three twists, this represents the ever connection between whanau (family), community and the wider iwi connections that Anderson Park will be for the people. Illustrated by carving it into the playground swings.
44. The final changes have been included within the final proposed plan refer to (Attachment A).
Ngā ritenga ā-pūtea
Financial implications
45. The Manurewa Local Board have allocated $600,070 through the financial year 2022/2023 Community Facilities Capital Renewal Work Programme. The funding work programme is from 2023 – 2025+ with $98,000 in 2022/2023.
46. Funding for Anderson Park is funded by two sources as per the below table.
Funding breakdown |
|
LDI Capex |
$430, 965.00 |
Renewals Capex |
$169, 105.00 |
TOTAL |
$ 600,070.00 |
47. The funding for Anderson Park is allocated and has been risk adjusted to allow early delivery for financial year 2022/2023.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
48. It has been two years since the first round of community consultation in 2019. There is an expectation from the local community that the reserve will start development within the financial year 2022/2023 to deliver the recreation outcomes identified in the concept plan.
49. There are several mature trees surrounding Anderson Park that may have an impact on the design and location of the proposed playground.
50. Staff have engaged an arborist to review all the trees and provide early input into the proposed concept plan ensuring root zones are well considered and protected during these works.
Ngā koringa ā-muri
Next steps
51. Subject to local board’s approval, staff will commence work to achieve physical works in financial year 2022/2023.
52. Staff will also prepare signage at Anderson Park showcasing the approved concept plan for Anderson Park so the community can visualise the new park.
Attachments
No. |
Title |
Page |
a⇩ |
Anderson Park Playground Concept Plan |
45 |
Ngā kaihaina
Signatories
Author |
Jennice Stringer - Project Manager (Ops) |
Authorisers |
Taryn Crewe - General Manager Community Facilities Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
15 September 2022 |
|
2022/2023 Manurewa Rangatahi Youth Grants
File No.: CP2022/12277
Te take mō te pūrongo
Purpose of the report
1. To fund, part-fund, or decline applications received to the 2022/2023 Manurewa Rangatahi Youth Grants.
Whakarāpopototanga matua
Executive summary
2. The Manurewa Local Board adopted the Manurewa Rangatahi Youth Grants 2022/2023 (Attachment A), which sets application guidelines for youth grants submitted to the board.
3. This report presents applications received in the 2022/2023 Manurewa Rangatahi Youth Grants (Attachment B).
4. The Manurewa Local Board has set a total Manurewa Rangatahi Youth Grants budget of $30,000.00 for the 2022/2023 financial year.
5. Thirty-Eight applications were submitted to the Manurewa Rangatahi Youth Grants requesting a total of $79,500.00
Recommendation/s
That the Manurewa Local Board:
a) to fund, part-fund, or decline applications received to the 2022/2023 Manurewa Rangatahi Youth Grants
Application ID |
Requesting funding for |
Amount requested |
Eligibility |
YG2310-102 |
Towards buying Apple 13" Macbook Air, USB-A to Type-C Adapter, Rivacase Regent Carry Bag for 14 inch Notebook / Laptop, Wireless Mouse. |
$2,000.00 |
Eligible |
YG2310-104 |
Towards Kaupapa Māori resources such as flash cards, colouring books, and activity cards |
$2,000.00 |
Eligible |
YG2310-106 |
Towards course fees for the Bachelor of nursing at Manukau Institute of Technology. |
$2,000.00 |
Eligible |
YG2310-108 |
The applicant requesting $2,000 towards boxing gloves x10 and boxing Pads x10. |
$2,000.00 |
Eligible |
YG2310-112 |
Towards course fees for nursing degree at Manukau Institutes of Technology. |
$2,000.00 |
Eligible |
YG2310-113 |
Towards to assist the applicant to cover the travelling cost from getting to and from university and work. |
$2,000.00 |
Eligible |
YG2310-115 |
The applicant requesting $2,000 towards Course fees and buying laptop. |
$2,000.00 |
Eligible |
YG2310-118 |
The applicant requesting $2,000 towards course fees and travelling cost to city campus. |
$2,000.00 |
Eligible |
YG2310-119 |
Towards certificate in youth leadership course fees. |
$2,000.00 |
Eligible |
YG2310-120 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-121 |
Towards transport costs and to cover course fees. |
$2,000.00 |
Eligible |
YG2310-122 |
Towards NZIS (New Zealand Institute of Sports) course uniform, course device and travel cost to and from the course. |
$2,000.00 |
Eligible |
YG2310-123 |
Towards buying tools and gear for an automotive mechanic course. |
$2,000.00 |
Eligible |
YG2310-124 |
Towards buying PC and PC monitor for tertiary studies. |
$2,000.00 |
Eligible |
YG2310-126 |
Towards paying for the course textbooks and portion of accommodation cost. |
$2,000.00 |
Eligible |
YG2310-127 |
Towards travelling cost, laptop cost and medical expenses. |
$2,000.00 |
Eligible |
YG2310-129 |
Towards paying for dance lessons at TAPAC and vocal lessons at Stage Antics. |
$2,000.00 |
Eligible |
YG2310-130 |
Towards buying Automotive mechanic tools/equipment and Safety gear/PPE to work in the workshop. |
$2,000.00 |
Eligible |
YG2310-136 |
Towards education and tertiary fees at University of Auckland. |
$2,000.00 |
Eligible |
YG2310-137 |
Towards course fees and transportation cost from home to campus and back. |
$2,000.00 |
Eligible |
YG2310-147 |
Towards course related travel cost, course books and other course related fees. |
$2,000.00 |
Eligible |
YG2310-149 |
Towards exchange programme accommodation costs. |
$2,000.00 |
Eligible |
YG2310-151 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-152 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-153 |
Towards travel cost to the University of Auckland and for textbooks for 2023 study period. |
$2,000.00 |
Eligible |
YG2310-154 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-155 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-156 |
Towards laptop and course related books. |
$2,000.00 |
Eligible |
YG2310-157 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-158 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-159 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-161 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-162 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-163 |
Towards youth training equipment, recovery shakes and online programme. |
$5,500.00 |
Ineligible |
YG2310-164 |
Towards buying tickets from Auckland to Italy and return to perform Kapa Haka and running workshops to share the stories and pūrakau of Aotearoa. |
$2,000.00 |
Eligible |
YG2310-165 |
Towards buying Desk, chair, computer, printer, stationery and school fees. |
$2,000.00 |
Eligible |
YG2310-168 |
Towards 10 Day Development Voyage from the Spirit of Adventure Trust, |
$2,000.00 |
Eligible |
YG2310-169 |
Towards travel and accommodation cost at Te Tii Waitangi. |
$2,000.00 |
Eligible |
Total |
|
$79,500.00 |
|
Horopaki
Context
6. The local board provide funds for young people in the Manurewa Local Board area for learning and development opportunities.
7. The youth grants were advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.
8. The Manurewa Local Board adopted the Manurewa Rangatahi Youth Grants Programme, which sets application guidelines for contestable youth grant applications submitted to the board.
9. The criteria for applicants are as follows:
· be aged between 12 and 24 years old
· have a meaningful connection to the Manurewa Local Board area
· be a New Zealand citizen or permanent resident
· include a letter from your school principal, teacher, tutor, community leader, or employer in support of your application.
10. The grants are available for applicants to apply for funding up to $2,000 for any one of the following:
· learning and development opportunities to build on your own leadership and experience within your community
· supporting the development of your own social enterprise project
· support to attend conferences, programmes, or training for personal development, such as climate change, leadership, social innovation, wellness, arts and culture, trade, sports, and media
· run an event or programme in response to community interest and need.
Tātaritanga me ngā tohutohu
Analysis and advice
11. Funding these grants is intended to equip young people with skills, training, and support to flourish to grow and succeed.
12. Staff will provide feedback to unsuccessful grant applicants so they can increase their chances of success in the future.
Tauākī whakaaweawe āhuarangi
Climate impact statement
13. The Youth Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to young people for projects that support and enable community climate action.
14. Community climate action involves reducing or responding to climate change by residents in a locally relevant way.
15. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. The Youth Grants are managed and delivered by the Grants Team. Based on the focus of an application, a subject matter expert who is a youth specialist will provide input and advice.
17. The local board Communications Advisor will assist with the marketing and promotion of the scholarships.
18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
20. Staff will provide feedback to unsuccessful grant applicants so they will know what they can do to increase their chances of success next time.
Tauākī whakaaweawe Māori
Māori impact statement
21. The youth grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to young people who deliver positive outcomes for Māori. Auckland Council’s Māori Outcomes Delivery, Ngā Mātārae has provided input and support towards the development of the community grant processes.
Ngā ritenga ā-pūtea
Financial implications
23. This report presents applications received in the 2022/2023 Manurewa Rangatahi Youth Grants (Attachment B).
24. The Manurewa Local Board has set a total Manurewa Rangatahi Youth Grants budget of $30,000.00 for the 2022/2023 financial year.
25. Thirty-Eight applications were submitted to the Manurewa Rangatahi Youth Grants requesting a total of $79,500.00.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
27. Following the Manurewa Local Board allocating funding, grants staff will notify the applicants of the local board’s decision.
Attachments
No. |
Title |
Page |
a⇩ |
Manurewa Rangatahi Youth Grants Programme 2022/2023 |
55 |
Manurewa Rangatahi Youth Grants Application Summary 2022/2023 (Under Separate Cover) |
|
Ngā kaihaina
Signatories
Author |
Asha Malhotra - Grants Advisor |
Authorisers |
Pierre Fourie - Grants & Incentives Manager Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
15 September 2022 |
|
Local Board Annual Report 2021/2022
File No.: CP2022/12440
Te take mō te pūrongo
Purpose of the report
1. To seek local board adoption of the 2021/2022 Annual Report for the Manurewa Local Board, prior to it being adopted by the Governing Body on 29 September 2022.
Whakarāpopototanga matua
Executive summary
2. The Auckland Council Annual Report 2021/2022 is being prepared and needs to be adopted by the Governing Body by 29 September 2022. As part of the overall report package, individual reports for each local board are prepared.
Recommendation/s
That the Manurewa Local Board:
a) adopt the draft 2021/2022 Manurewa Local Board Annual Report as set out in Attachment A tabled at the meeting
b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.
Horopaki
Context
3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.
4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.
Tātaritanga me ngā tohutohu
Analysis and advice
5. The annual report contains the following sections:
Section |
Description |
Mihi |
The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English. |
About this report |
An overview of what is covered in this document. |
Message from the chairperson |
An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance. |
Local board members |
A group photo of the local board members. |
Our area – projects and improvements |
A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area. |
Performance report |
Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges. |
Our performance explained |
Highlights of the local board’s work programme which contributed to a performance outcome |
Local flavour |
A profile of either an outstanding resident, grant, project or facility that benefits the local community. |
Funding impact statement |
Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances. |
Tauākī whakaaweawe āhuarangi
Climate impact statement
6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the local board chairperson before the report is submitted for adoption by the Governing Body.
Tauākī whakaaweawe Māori
Māori impact statement
9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.
Ngā ritenga ā-pūtea
Financial implications
10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2021/2022.
11. There are no financial implications associated with this report.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.
13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.
Ngā koringa ā-muri
Next steps
14. The next steps for the draft 2021/2022 Annual Report for the local board are:
· Audit NZ review during August and September 2022
· report to the Governing Body for adoption on 29 September 2022
· release to stock exchanges and publication online on 30 September 2022
· physical copies provided to local board offices, council service centres and libraries by the end of October 2022.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Faithe Smith - Lead Financial Advisor |
Authorisers |
Mark Purdie - Manager Local Board Financial Advisory Louise Mason - General Manager Local Board Services Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
|
Local Board input on the National Policy Statement for Freshwater Management
File No.: CP2022/13415
Te take mō te pūrongo
Purpose of the report
1. The purpose of this report is to seek high-level input from local boards on the National Policy Statement for Freshwater Management 2020. This includes:
· long-term visions for freshwater management
· the proposed Freshwater Management Units
· values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.
2. This report also provides an overview of the feedback received through the first stage of the National Policy Statement - Freshwater Management 2020 public engagement that ran from 13 June to 17 July.
Whakarāpopototanga matua
Executive summary
3. The National Policy Statement - Freshwater Management 2020 provides national direction for freshwater management under the Resource Management Act 1991. The fundamental concept of the National Policy Statement - Freshwater Management 2020 is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:
· first, the health and well-being of water bodies and freshwater ecosystems
· second, the health needs to people (such as drinking water)
· third, the ability of people and communities to provide for the social, economic and cultural wellbeing.
4. Auckland Council is required to change the Auckland Unitary Plan to give full effect to Te Mana o te Wai, which must be reflected in all decisions made under the National Policy Statement - Freshwater Management 2020. Changes to the Auckland Unitary Plan must be notified by December 2024. Action plans must also be prepared and published as soon as practicable to achieve environmental outcomes and freshwater management objectives.
5. The National Policy Statement - Freshwater Management 2020 sets the National Objectives Framework and steps that every regional council or unitary authority must follow when implementing the National Policy Statement - Freshwater Management 2020. Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland.
6. The first stage of National Policy Statement - Freshwater Management 2020 public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022. Feedback was sought on:
· the long-term visions for freshwater management
· the proposed Freshwater Management Units
· how people value and use freshwater bodies and the environmental outcomes people would like to see achieved for freshwater, either generally or for a specific water body.
7. Feedback from the first stage engagement will be used, along with existing information and further research and analysis, to develop freshwater management options that will be brought back for a second stage of engagement in the second half of 2023.
8. There were 626 pieces of feedback received through the engagement period.
9. Local boards are now invited to provide input to the National Policy Statement - Freshwater Management 2020. Local boards can view the feedback form provided during consultation to assist in preparation of a feedback form at Attachment A.
Recommendation/s
That the Manurewa Local Board:
a) note the feedback received from communities through the first stage of public engagement with the National Policy Statement - Freshwater Management 2020, in Attachment D, Attachment E and Attachment F
b) provide feedback on the National Policy Statement - Freshwater Management 2020 values including the:
i) long-term visions for freshwater management
ii) proposed Freshwater Management Units
iii) values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.
Horopaki
Context
10. The National Policy Statement - Freshwater Management 2020 (NPS-FM) is a mandatory national direction for freshwater management under the Resource Management Act 1991 (RMA). The Policy Statement applies to all freshwater (including groundwater) and, to the extent they are affected by freshwater, to receiving environments (which may include estuaries and the wider coastal marine area).
11. The fundamental concept of the NPS-FM is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:
· first, the health and well-being of water bodies and freshwater ecosystems
· second, the health needs to people (such as drinking water)
· third, the ability of people and communities to provide for the social, economic and cultural wellbeing
12. Regional councils and unitary authorities are required to change regional policy statements and regional plans to give effect to the requirements of the NPS-FM, including Te Mana o te Wai.
13. Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland. A plan change to the Auckland Unitary Plan (AUP) is required for the NPS-FM implementation. The AUP plan change must be notified by December 2024. The NPS-FM also requires the preparation of action plans to manage the effects of the use and development of land, freshwater and on receiving environments. Action plans must be prepared and published as soon as practicable.
14. Every council must develop long-term visions for freshwater in its region and include those long-term visions as objectives in its regional policy statement. Long-term visions:
a) may be set by Freshwater Management Units (FMU), be part of a FMU, or at a catchment level; and
b) must set goals that are ambitious but reasonable (that is, difficult to achieve but not impossible); and
c) identify a timeframe to achieve those goals that is ambitious and reasonable (for example, 30 years after the commencement date).
15. The National Objectives Framework (NOF) is a core part of the NPS-FM, and includes a series of steps that every regional council or unitary authority must follow on implementation, including to:
· identify FMU in the region
· identify values for each FMU
· set environmental outcomes for each value and include them as objectives in regional plans
· identify attributes for each value and set a baseline for those attributes
· set target attribute states, environmental flows and levels, and other criteria to support the achievement of environmental outcomes
· set limits as rules and prepare action plans (as appropriate) to achieve environmental outcomes.
16. FMUs are essentially the spatial arrangements adopted by council for the management of freshwater. All fresh waterbodies and their related catchments must be within an FMU. While the NPS-FM is primarily concerned with the management of freshwater, it does also require an integrated management approach – ki uta ki tai – including consideration of the relationship of freshwater and its management to the coastal receiving environment.
17. A public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022 through AK Have Your Say and other engagement activities including library events and online webinars. Feedback was sought on:
· the long-term visions for freshwater management
· the proposed Freshwater Management Units
· how people value freshwater in FMUs and environmental outcomes people would like to see achieved for these values.
18. The public engagement on AK Have Your Say comprised the following:
· the NPS-FM 2020
· an overview of the NPS-FM implementation programme
· NPS-FM implementation timeline
· the proposed Auckland FMU map
· the map of the Pukekohe specified vegetable growing area (when implementing the NPS-FM, the council must have regard to the importance of this area for domestic vegetables and food security, and may temporarily have a less stringent approach to water quality issues to ensure this is appropriately recognised)
· an online feedback form with consultation questions and opportunity to provide comments on the proposed FMUs (also translated into numerous languages)
· a social pinpoint map allowing people to provide feedback to a water body or within an area
· Ministry for the Environment factsheets, infographics, and videos on freshwater management
· access to freshwater planning enquiry service for questions and further information.
19. Two online webinars and six library drop-in events were undertaken through the engagement period. These engagement activities introduced Auckland Council’s NPS-FM implementation programme and provided opportunities to the public to ask questions and to provide feedback directly.
20. There were 626 pieces of feedback received through the consultation period, including:
· 128 online feedback forms
· 343 site-specific comments (from 84 submitters) via the Social Pinpoint mapping tool
· 12 hard copy feedback forms
· 23 emails
· 120 comments via library displays where feedback could be provided on post-it notes.
Tātaritanga me ngā tohutohu
Analysis and advice
21. The NPS-FM has a focus on the identification and management of freshwater values. It includes four compulsory values (ecosystem health, human contact, threatened species, and mahinga kai) that must be applied and managed in each FMU. There are also other values that must be considered in managing freshwater if they are relevant to Auckland. The list of compulsory values and other values are provided in Attachment C to this report (and are identified as Appendices 1A and 1B of the NPS-FM). Additionally, the council must identify any other relevant values (i.e. additional to those specifically identified in the NPS-FM) including any additional Māori Freshwater Values as identified by mana whenua.
22. Overall, submitters raised over 200 individual sites of value to them, while many talked more generally about particular types of, or all, freshwater bodies. The sites named were most commonly located in the Franklin, Rodney, Waitākere Ranges, and Waitematā local board areas.
23. The values most commonly raised in relation to how submitters use, and would like to use, those freshwater bodies related to:
· ecosystem health – including water quality and habitat (both generally and for threatened species) in particular
· natural form and character
· drinking water supply
· human contact (that is, for recreational purposes such as swimming, boating, or fishing).
24. Given the importance of the coastal environment in Auckland, and the impacts from key freshwater issues, such as sediment and E. coli, three FMUs have been proposed for freshwater management based on the three coastal receiving environments for catchments: the Kaipara Harbour, the Manukau Harbour and the Hauraki Gulf (map provided in Attachment B). This proposed approach provides the opportunity to both address the management of freshwater for its own sake, while also explicitly considering its relationship to the coastal environment.
25. While submitters were not asked directly whether they supported the Freshwater Management Units or not, comments were provided on a range of matters, including suggestions around amending the proposed boundaries, or rationale behind the boundaries, having more or less FMUs, more location specific detail, and having the Waitākere Ranges Heritage Area as a separate FMU.
26. Other submitters commented on non-FMU specific matters including wetlands, the need for more transparency and action, concern about water quality, the need to prioritise ecosystem health, farming/vegetable growing, and flooding.
27. The NPS-FM provides for a specified vegetable growing area in Pukekohe that sits within the Manukau FMU. Some comments related to the provision for horticultural land use in Pukekohe.
· 3 supported the provision for continued horticultural use, including irrigation.
· 3 expressed concerns about the impact of horticultural activities on water quality (streams, and aquifers) particularly from fertiliser and nitrates.
28. Demographic information from those submitters who provided it is detailed in Attachment D.
29. Data tables naming sites, and their number of mentions by local board area is provided in Attachment E. A full Summary of Feedback report is provided in Attachment F.
30. Staff are currently undertaking data analysis and a summary report of feedback will be published on AK Have Your Say.
Tauākī whakaaweawe āhuarangi
Climate impact statement
31. The fundamental concept of the NPS-FM Te Mana o te Wai is about restoring and preserving the balance between the water, the wider environment, and the community. This concept is in line with the natural environment priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which sets the goal:
“Oranga taiao, oranga tāngata: a healthy and connected natural environment supports healthy and connected Aucklanders. The mauri (life essence) of Tāmaki Makaurau is restored”.
32. The NPS-FM includes the following policy direction in response to climate change:
Policy 4: Freshwater is managed as part of New Zealand’s integrated response to climate change.
33. Every council must have regard to the foreseeable impact of climate change in following areas:
· when setting limits on resource use, every regional council must:
3.14(2)(a)(ii) have regard to the foreseeable impacts of climate change
· when setting environmental flows and levels, every regional council must:
3.16(4)(a)(ii) have regard to the foreseeable impacts of climate change
· when assessing and reporting, as part of each review required by section 35(2A) of the RMA, every regional council must prepare and publish:
3.30(2)(g) predictions of changes, including the foreseeable effects of climate change, that are likely to affect water bodies and freshwater ecosystems in the region.
34. The implementation of the NPS-FM will help to promote the resilience of freshwater ecosystems to the effects of climate change. The development of freshwater action plans will require sustainable land and water management practices to enhance the mauri and health of waterways, which is in line with actions prioritised in the Auckland Climate Plan.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
35. The NPS-FM is relevant to all of the council’s functions. All relevant council departments and Council Controlled Organisations (CCOs) are involved in the NPS-FM implementation, including participation in aa Steering Committee overseeing the development and implementation of the programme. This includes having an ongoing role in supporting the NPS-FM engagement, and providing input and review of responses developed to give effect to the NPS-FM.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
36. Under the Local Government Act 2002, local boards are responsible for identifying and communicating to Auckland Council the interests and preferences of the people in its local board area in relation to the content of council’s strategies, policies, plans, and bylaws. Local boards have a detailed understanding of their areas including freshwater values and issues and are in a position to provide important input to the development of NPS-FM responses, including in relation to the matters covered by this round of public engagement.
37. Prior to the public engagement a memo titled “Implementing the National Policy Statement for Freshwater Management 2020 for Auckland” was provided to all local boards on 26 May 2022. The memo advised the key principles, consultation and timeframe requirements of implementing the NPS-FM, and the opportunities for local board input through the process (attached in Attachment G).
38. A webinar presentation titled “National Policy Statement for Freshwater Management 2020” was also presented to local boards in the meeting on 3 June 2022. In response to feedback from elected members, the period for providing input had been extended for local boards to September 2022 to allow local boards time to provide feedback following the close of public engagement.
Tauākī whakaaweawe Māori
Māori impact statement
39. The NPS-FM says the council must “actively involve tangata whenua (to the extent they wish to be involved) in freshwater management” including in identifying Māori values and decision-making processes relating to Māori freshwater values.
40. Engagement with mana whenua in Auckland is being undertaken through an on-going process, directly with mana whenua entities throughout the preparation of a plan change and development of action plans.
41. Engagement with the mana whenua of Tāmaki Makaurau about the NPS-FM has also been undertaken in the broader context of Three Waters Reform and the development and implementation of the council’s Water Strategy, to enable mana whenua to provide a more holistic consideration of the management of water.
Ngā ritenga ā-pūtea
Financial implications
42. The first stage of the NPS-FM engagement was undertaken within the business-as-usual planning budget. This budget covers primarily staff time and the public engagement.
43. The budget required for NPS-FM engagement in 2023, and for implementation of the project through to 2026 is presently under discussion.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
44. The government has set a deadline of December 2024 for the council to publicly notify the AUP plan change in response to the provisions of the NPS-UD. Given the scale and complexity of the work, and limited resources, there is a risk that the council may not receive sufficient quality feedback from a wide range of interests. There is also a risk that Aucklanders and key stakeholders are unclear about the mandatory requirements of the NPS-FM and how the NPS-FM engagement links to previous water related engagements, for example the Auckland Water Strategy engagement and the Three Waters Reform engagement.
45. These risks have been mitigated to date by communicating communications with communities and stakeholders during the engagement period, through meetings, emails, and online Question & Answer sessions. There will be further and ongoing communication to obtain quality engagement results to progress the NPS-FM implementation.
Ngā koringa ā-muri
Next steps
46. The feedback received from the first stage engagement on the values and the environmental outcomes sought, together with the NPS-FM requirements, will inform the development of objectives and proposed management options to achieve the objectives.
47. A second phase of public engagement will be undertaken to seek feedback on the proposed objectives and management approaches for FMUs and water bodies. This will be undertaken in the second half of 2023 to provide opportunity for communities and stakeholders, and local boards for further involvement.
48. The feedback received from the second phase of engagement will further inform the development of a proposed plan change to the Auckland Unitary Plan and the development of action plans.
49. Elected representatives will have opportunities to review the proposed plan change and action plans as they evolve, and before the plan change is approved for public notification in the second half of 2024 to meet the NPS-FM deadline of notification before December 2024.
50. Submissions to the plan change will be heard by an independent Freshwater Hearing Panel who will make recommendations back to council by 2026.
Attachments
No. |
Title |
Page |
a⇩ |
Feedback Form |
71 |
b⇩ |
Map of Proposed Freshwater Management Units |
79 |
c⇩ |
NPS-FM freshwater values |
81 |
d⇩ |
Who we heard from |
83 |
e⇩ |
Local Board breakdowns |
87 |
f⇩ |
Summary of Feedback Report |
97 |
g⇩ |
Memo to local boards on 26 May 2022: Implementing the National Policy Statement for Freshwater Management 2020 for Auckland |
127 |
Ngā kaihaina
Signatories
Authors |
Monica Xu - Senior Policy Planner, Regional Planning, Plans and Places Jenny Fuller - Team Leader Planning |
Authorisers |
Warren Maclennan - Manager - Planning, Regional, North, West & Islands John Duguid - General Manager - Plans and Places Lesley Jenkins – Acting General Manager, Local Board Services Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
15 September 2022 |
|
Approval for a private road name at 29, 31, 33 and 35 Dreadon Road, Manurewa Auckland 2102
File No.: CP2022/13485
Te take mō te pūrongo
Purpose of the report
1. To approve the name for a new private road being created by way of the subdivision development at 29, 31, 33 and 35 Dreadon Road, Manurewa.
Whakarāpopototanga matua
Executive summary
2. Resource consent reference BUN60339497 (subdivision reference number SUB60339499) was issued on 31 November 2019 for the creation of 15 fee simple new residential freehold units and one commonly owned access lots (COAL) at 29, 31, 33 and 35 Dreadon Road.
3. The New Zealand Road naming standards require that in this particular instance a road name is necessary in the interests of public safety and administration and the Manurewa Local Board has been delegated the responsibility for the naming of new roads in this local board area by Auckland Council.
4. The developer and applicant Ashik Ali has proposed to name the COAL, ‘Dreadon Road’, being an extension of an existing public road.
5. The extension to an existing road name is assessed in this report by the council’s technical specialists as being acceptable for the location and is now presented to the Manurewa Local Board to consider under the delegation.
Recommendation/s
That the Manurewa Local Board:
a) approve the extension of Dreadon Road created by way of subdivision at 29, 31, 33 and 35 Dreadon Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90098106, resource consent references BUN60339497 and SUB60339499).
Horopaki
Context
7. The Australian and New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the NZ Standards) require that in most instances, a road name is required in the interests of public safety and administration when the accessway services more than five dwellings, as in this instance.
8. The Manurewa Local Board has been delegated by Auckland Council, the responsibility for the naming of new roads within this local board area and as required by section 319(1)(j) of the Local Government Act 1974.
9. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.
10. The developer and applicant Ashik Ali has proposed to name the COAL, ‘Dreadon Road’, being an extension of an existing public road.
11. Site and location plans of the development can be found in Attachments A and B.
12. The proposed names are necessarily assessed against both the NZ Standards and the Guidelines, so that the local board can have confidence in its decision- making.
13. Having identified the necessity for a road name, the NZ Standards require that the name chosen is not duplicated in proximity and that the roading typology (Drive, Crescent, Place etc.) is suitable for this particular situation. These matters are considered by direct consultation with Land Information New Zealand (LINZ), which has responsibility for ensuring that addressing matters comply with the NZ Standards across New Zealand.
14. The Guidelines contain five principles to aid the consideration of an appropriate name:
Principle 1: Road extents and road types will be clearly defined
At Section (1), Principle 1 states that “… any road (including private roads, private ways and access ways) that serves six or more lots requires a road name.”
At Section (4), Principle 1 requires that “[a]ll road name must include a road type (e.g. Crescent /Place / Street).”
At Section (5), Principle 1 requires’ the road type should be one that accurately reflect the form, layout and type of road’
Principle 2: Road names will promote public safety and service delivery
This principle states that ‘[a]ll road names shall be intuitively clear to avoid duplication in the Auckland Region, both in spelling and sound, so as not to cause confusion or otherwise impact on the operation of emergency response services and other public and commercial services…”
Principle 3: All proposed names should demonstrate a linkage to their locality by reflecting a local theme
At Section 1, Principle 3 outlines some of the suitable road name themes including features of local landscape, local history themes, historical figures who have contributed to the local heritage of a specific area and names of local or cultural significance to Mana Whenua
At Section 2, Principle 3 states that “[c]ollaboration and engagement with mana whenua and the local community is expected to help road naming applicants develop new road names according to local themes…”
Principle 4: The use of Māori names is actively encouraged
This principle states that “[t]he use of Māori names is actively encouraged, to support a to support a Māori identity that is Auckland’s points of difference in the world, and to contribute to the visibility of Auckland’s extensive and rich Māori history”
Principle 5: Renaming of roads is discouraged
This principle states that “Auckland Council considers that road names are intended to be enduring, therefore the renaming of roads is strongly discouraged unless there are compelling issues or reasons to support the change”.
15. The analysis and advice that follow is undertaken with reference to the NZ Standards and the Guidelines and as described above.
Tātaritanga me ngā tohutohu
Analysis and advice
16. The proposed road name is an extension of an existing road name and has been assessed have been checked against the NZ Standards in consultation with LINZ. LINZ supports the extension of Dreadon Road, advising that “[g]iven which end of Dreadon Road the development is located we felt that it made sense to extend the road name into the development, there were plenty of whole numbers available to work with and would make address location clearer. If the development was at the other end of Dreadon Road then it would definitely need a new road name. We felt that adding a new road name for this development could be creating more confusion in an already condensed area.” It is therefore considered that Principles 1 and 2 of the guidelines are met.
17. The proposal does not involve renaming of roads therefore, it is considered that Principle 5 of the guideline is met.
18. Since this an extension to an existing road rather than proposing a new name, feedback from mana whenua iwi has not been sought.
Tauākī whakaaweawe āhuarangi
Climate impact statement
19. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
20. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.
Tauākī whakaaweawe Māori
Māori impact statement
22. To aid local board decision-making, the Guidelines include principles recognising cultural and ancestral linkages to areas of land through engagement with mana whenua. In this instance, the application seeks the extension of the existing and previously approved Dreadon Road, therefore no consultation was necessary.
23. This site is not listed as a site of significance to mana whenua.
Ngā ritenga ā-pūtea
Financial implications
24. The road naming process does not raise any financial implications for the council.
25. The applicant has the responsibility for ensuring that appropriate signage will be installed once approval is obtained for the new road names.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
26. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key component of that process.
Ngā koringa ā-muri
Next steps
27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.
Attachments
No. |
Title |
Page |
a⇩ |
Report attachment A - Site Plan |
139 |
b⇩ |
Report attachment B - Location Map |
141 |
Ngā kaihaina
Signatories
Author |
Amy Cao - Subdivision Advisor |
Authorisers |
David Snowdon - Team Leader Subdivision Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
|
Update on the progress and achievements of Ara Kōtui (formerly the Improving Māori input into local board decision-making)
File No.: CP2022/13348
Te take mō te pūrongo
Purpose of the report
1. To report progress and achievements for the Ara Kōtui programme.
Whakarāpopototanga matua
Executive summary
2. Ara Kōtui is a joint mana whenua iwi and southern local boards initiative, established in 2015 to explore and support opportunities for improving iwi Māori involvement in local board decision-making.
3. The initiative receives funding from the five participating southern local boards and is supported by Auckland Council staff and Ōtara Health to progress its work programme and delivery plan.
4. In September, a 0.5 permanent part-time staff role in the Local Board Services department was established to further support the initiative and share experience and learnings more widely across Auckland Council and local boards.
5. Key recent achievements include a number of hui with mana whenua iwi and local boards to provide input to the development of local board work programmes, the establishment of a co-design process to explore formal shared decision-making, and successful advocacy to Auckland Council for a council-wide Mātauranga Māori policy and practice (currently in development).
Recommendation/s
That the Manurewa Local Board:
(a) receive the report on progress and achievements of the Ara Kōtui programme.
Horopaki
Context
6. Ara Kōtui (formerly known as the Improving Māori input into local board decision-making programme - IMI) was established in 2015 as a joint initiative between mana whenua iwi and, initially, the Manurewa, Māngere-Otāhuhu, and Ōtara-Papatoetoe Local Boards. Papakura and Franklin Local Boards joined the project group subsequently.
At inception, the aim of the programme was to explore and support opportunities to enable mana whenua iwi to effectively participate in local board decision-making.
7. Ara Kōtui contributes to the Kia Ora Tāmaki Makaurau mana outcome, effective Māori participation – Kia ora te hononga, and the objective that mana whenua and iwi Māori are active partners and participants at all levels of the council group’s decision-making.
8. The programme is funded through local board work programmes. In the current 2022/2023 financial year, local boards contribute as follows:
Local Board |
Budget Allocation |
Māngere-Otāhuhu |
$10,000.00 |
Ōtara-Papatoetoe |
$6,000.00 |
Manurewa |
$10,000.00 |
Papakura |
$11,000.00 |
Franklin |
$5,000.00 |
Total Budget |
$42,000.00 |
9. Reporting on these budgets is provided at the completion of each financial year. The funding goes towards a contract with Ōtara Health (for facilitation including establishing hui appointments, agendas and minutes; catering for hui; administering mana whenua attendance and travel fees; organising regular collective mana whenua / southern local boards hui), and towards deliverables related to the Ara Kōtui delivery plan (examples include additional wānanga between mana whenua iwi and local boards and other deliverables in the joint work plan).
10. In August 2022, work programme and budget responsibility for Ara Kōtui was transferred from Connected Communities to the Local Board Services department.
11. Local Board Services will now take responsibility for quarterly reporting against this budget.
12. In July 2021, a part-time Lead Advisor was contracted to support the progress of Ara Kōtui and co-ordinate advice to deliver work programme priorities. From 1st September 2022, a permanent 0.5 position will be established, replacing the Lead Advisor role.
13. The purpose of this permanent 0.5 role is to support Ara Kōtui, help to strengthen southern local board-iwi partnerships and advance Kia ora te hononga (effective Māori participation), one of the Māori Outcomes identified in Kia Ora Tamaki Makarau.
14. The 0.5 role will also focus on the learnings and experience from Ara Kōtui being shared with other local boards across Tāmaki Makaurau.
15. Ara Kōtui is also supported by the southern Local Area Managers and staff supporting the southern local boards.
16. Staff from other council departments that have responsibility for various priorities in the current work programme also participate on an ‘as needed’ basis.
Tātaritanga me ngā tohutohu
Analysis and advice
17. In July 2021, an Auckland Council Research and Evaluation Unit (RIMU) evaluation of the programme made four key recommendations:
a) Local Board Services to ensure a forum is provided for mana whenua and local boards to discuss whether IMI is fit for purpose and is generating outcomes consistent with their strategies and plans.
b) The Project Reference Group (PRG) refresh the relationships and thinking informing IMI
c) That the Project Reference Group generate mechanisms for ensuring oversight and accountability for IMI initiatives
d) The PRG and Local Board Services discuss how IMI should be adequately resourced and managed.
18. In response to the recommendations in the RIMU evaluation:
a) the Project Delivery Group and Project Reference Group were combined into one rōpū and have been meeting monthly, supported by Ōtara Health and council staff from Local Board Services, Connected Communities and others to implement work programme priorities.
b) new Terms of Reference were adopted, including roles and responsibilities for facilitation of meetings, Ara Kōtui support, advice and implementation of the delivery plan.
c) a refreshed and updated delivery plan was agreed with a number new of projects included
d) improved oversight of the programme to local boards and mana whenua entities through regular reporting to local boards via a business meeting report, with the same information tailored for a newsletter for distribution to mana whenua iwi.
Ara Kōtui Work Programme Delivery Plan
Elections
19. In September 2021, Auckland Council’s election team held a workshop with Ara Kōtui seeking input to the design of a programme of initiatives that council could deliver in partnership with Ara Kōtui (and any other stakeholders) to improve Māori participation in elections 2022.
20. Insights and suggestions were offered by Ara Kōtui at both the September and October hui. The elections team held a workshop with mana whenua seeking further feedback in November. In February 2022, details of community partnerships to promote candidacy and voting participation were presented to Ara Kōtui.
Inauguration and induction
21. Interest has been sought from iwi Maori to host incoming local boards’ pōwhiri and inauguration ceremonies following the 2022 elections. Planning for these ceremonies is currently under way.
22. Work is also progressing for mana whenua participation in the induction of local board members, following the 2022 local government elections.
23. Expressions of interest have been sought from mana whenua iwi to:
· provide updates for inclusion in revised Local Board Induction Handbooks
· present on their priorities to a joint local boards/mana whenua hui in December 2022
· facilitate their own iwi-led induction with the new local boards, perhaps by way of a tour of the rohe, a marae visit or in some other form as determined by mana whenua iwi
24. Auckland Council has offered to provide resource to support this mahi. Six iwi have so far indicated their interest.
Mana Whenua / Local Board Member Hui
25. The 6-monthly hui for southern local boards and mana whenua was scheduled to be held in March/April of 2022. However, owing to COVID-19 and consequent meeting restrictions at that time, it was decided to defer the hui until late 2022, or early 2023.
26. With local government elections in October, the hui was rescheduled for early December, to be part of the induction process for incoming local boards. It will be an opportunity to introduce the new local boards and for mana whenua to shared priorities and aspirations ahead of development of the next local board plans.
27. The joint hui will also be an opportunity for existing local board members who are re-elected to continue to build on existing relationships, and for new elected members to begin those relationships.
28. For all elected members, the joint hui offers an introduction and/or familiarisation with tikanga in a marae setting.
Mana whenua input into local board decision-making
29. In April this year, staff asked participating local boards for direction on the establishment of a formal council joint committee with representation from mana whenua and local boards. The proposal was to establish a pilot to trial shared mana whenua iwi/local board decision-making for road naming.
30. Participating iwi and local boards chairs gave mixed feedback on this proposal, with general support for a trial of some form of shared decision-making, however limited support for road naming as the allocated decision-making to be shared.
31. Ara Kōtui gave direction to proceed with a co-design process to explore possibilities for shared decision-making, decide on the most suitable mechanism (which may not be a joint committee) and draft a terms of reference.
32. The co-design process was started in July using an online process, however iwi engagement was limited and a preference for in person engagement indicated.
33. Given the pending local government elections, the co-design process has paused, and will be revisited in the new electoral term.
Annual local board work programme development
34. In late 2021 mana whenua iwi were invited to join a pilot initiative with local boards in the development of the 2022/23 local board work programmes.
35. The purpose of the pilot initiative was to allow iwi to:
· increase understanding of the role of local boards through oversight and input into the work programme process
· ask questions about specific work programmes items
· influence existing work programme initiatives
· indicate projects of particular interest
· identify potential partnership projects
36. Seven iwi attended a number of hui across the five southern local boards.
37. A variety of formats were trialed:
· Iwi participating in scheduled work programme workshops (Māngere-Otāhuhu and Ōtara-Papatoetoe Local Boards)
· A series of hui between one local board and one iwi (Manurewa Local Board)
· A joint hui between multiple iwi and one local board (Franklin and Papakura Local Boards)
38. Feedback and insights from the hui helped to inform the development of local board work programmes for 2022/23 and will help with the design of future iwi/local board shared decision-making and iwi input to local board decision-making in the future.
39. The recommendation from this trial is for Local Board Services to amend the work programme process for the southern local boards to invite iwi participation in the work programme process as business as usual.
Governance Forward Work Programme
40. The Governance Forward Work Calendars for the five southern local boards are collated and provided each month to mana whenua. This gives mana whenua oversight of local board work programme initiatives being discussed at workshops, and upcoming decisions that local boards are considering.
41. There is a standing invitation for mana whenua to arrange, through liaison with local board chairs, their attendance at workshops or business meetings for items they have an interest in.
Advocacy
The Future for Local Government Review
42. The Future for Local Government Review Panel has accepted an invitation to attend the September 2022 hui of Ara Kōtui. The Panel will update the group on the progress of the review, with discussion about strengthening the Treaty partnership through effective Māori representation in local government.
43. This will be an opportunity for Ara Kōtui to share experiences and challenges of working together as local boards and iwi, within the governance structure of Auckland Council.
Mātauranga Māori
44. In May 2021, Ngā Mātārae presented a project plan and scope to develop a council-wide approach for the management, storage and use of iwi intellectual property, including kōrero, waiata, karakia, kupu, imagery, artwork and proverbs.
45. This was in response to a request from Ara Kōtui to the Chief Executive of Auckland Council that a consistent, careful and non-commercial approach be developed and agreed with mana whenua.
46. A draft policy will be presented to Ara Kōtui in November 2022, before being finalised and approved by Council.
Future Focus
47. In addition to the mahi mentioned above, there will be a focus in the new electoral term on:
· bringing local boards up to date with Ara Kōtui, with the likelihood of new local board members being elected with little or no knowledge of the kaupapa
· development of the new three-year local board plans that identify how local boards can support Māori Outcomes, and partner with iwi to deliver projects of mutual interest
· refreshing the Ara Kōtui delivery plan to ensure continued support for delivering on shared iwi and local board aspirations through work programmes
· continuing to build relationships, at governance and operational/delivery levels, between iwi and local boards
· continuing the co-design process.
Tauākī whakaaweawe āhuarangi
Climate impact statement
48. This project does not have any immediate impact on climate.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
49. Departmental staff delivering local board work programmes will need to be prepared to experience mana whenua attending local board workshops and being involved in local board work programming.
50. Ara Kōtui is developing ‘new’ ways of working with mana whenua. This may create expectations that other boards also implement these ways of working.
51. The work of Ara Kōtui complements the role of the Independent Māori Statutory Board (IMSB) and responds to the Schedule of Issues of Significance to Māori in Tamaki Mākaurau produced by the IMSB, with specific mention of the issue that “Māori are recognised as playing an important role in the development of local communities through the inclusion of Māori in local board decision-making”.
52. Ara Kōtui contributes to the Kia Ora Tāmaki Makaurau mana outcome, effective Māori participation – Kia ora te hononga - the objective that mana whenua and iwi Māori are active partners and participants at all levels of the council group’s decision-making.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
53. Five southern local boards are represented as part of the Ara Kōtui governance structure and their views contribute to the direction and decision-making of the group. They have committed to exploring and supporting opportunities to work with and enable mana whenua participation in local board decision-making.
Tauākī whakaaweawe Māori
Māori impact statement
54. Mana whenua across the rohe are invited to send representatives to participate in the direction and decision-making of Ara Kōtui.
55. Work programme priorities and projects are co-designed with local boards for delivery by mana whenua and Auckland Council kaimahi.
56. Over time, it is expected that representation at various levels and processes for implementation of the Ara Kōtui delivery plan will continue to be refined, so that Māori views and aspirations are better reflected in local decision-making in Tāmaki Makaurau
Ngā ritenga ā-pūtea
Financial implications
57. This report is an update only to the local board and there are no direct financial implications.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
58. Not all mana whenua regularly attend Ara Kōtui, at either the governance or operational level. Some mana whenua may prefer to (and do) engage directly with individual local boards.
59. While Ara Kōtui is a governance to governance forum that sets direction, it is important that as actions are operationalised, all mana whenua iwi are given the same opportunity to take part, regardless of their attendance at Ara Kōtui.
60. Not all new local board members at the beginning of the new term will be familiar with the existence and role of Ara Kōtui. Local Board induction will need to include information on and familiarisation with the initiative.
Ngā koringa ā-muri
Next steps
61. Reporting on progress of the Ara Kōtui delivery plan be included with the quarterly reporting cycle.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Lucy Stallworthy - Local Board Engagement Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
|
Manurewa Local Board Council-controlled Organisations Work Programme update Quarter Four 2021-22, and amendments to the Council-controlled Organisations Engagement Plan 2022-2023
File No.: CP2022/13256
Te take mō te pūrongo
Purpose of the report
1. To provide the Manurewa Local Board with updates on Council-controlled Organisation (CCO) work programme 2021/2022 items in its area, along with amendments to the Manurewa Local Board Joint CCO Engagement Plan 2022/2023.
Whakarāpopototanga matua
Executive summary
2. The 2022/23 CCO Local Board Joint Engagement Plans were agreed in 2022. However, this quarter four update is for the 2021/2022 CCO Engagement Plan.
3. The plan will be reported on each quarter to show both amendments to the plan itself, and to provide an update on each CCO work programme.
4. An amended version of the engagement plan is provided as Attachment A.
5. Work programme updates from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, and Watercare are provided as Attachments B to E.
Recommendation/s
That the Manurewa Local Board:
(a) receive the Council-controlled Organisations (CCO) update for Quarter Four 2021/22
(b) approve amendments to the Joint Council-controlled Organisations (CCO) Engagement Plan 2022/2023.
Horopaki
Context
6. Each local board has agreed an engagement approach with the four CCOs for the 2022/2023 local work programme.
7. The local board approves the Joint CCO Engagement Plan each year.
8. The Engagement Plan is a live document and CCOs are required to update their plan quarterly. Quarter Four updates are included in Attachments B to E.
9. Amendments can also be proposed by the Local Board Services department, when an improvement can be made to all 21 local board engagement plans, and to keep information up to date.
10. Amendments may include:
· additional work programme items, and proposed engagement level
· proposed changes to the engagement approach with the local board
· proposed changes to the extent of community engagement.
Tātaritanga me ngā tohutohu
Analysis and advice
Amendments from Local Board Services
11. Amendments have been made where there have been staff changes within Local Board Services or CCOs.
12. The Watercare contact is now Elizabeth Stewart, replacing Ben Halliwell.
13. These amendments are reflected in Attachment A – Manurewa Local Board Joint CCO Engagement Plan 2022/2023.
Auckland Transport Q4 updates to work programme
14. Auckland Transport’s work programme updates for Quarter Four are provided as Attachment B.
Amendments to the Auckland Transport work programme
Deferred, completed or removed activities
15. This activity included in the engagement plan has been amended:
· Burundi/Roscommon intersection improvements: this project is complete and has been removed.
Tātaki Auckland Unlimited Q4 updates to work programme
16. The Tātaki Auckland Unlimited work programme updates for Quarter Four are provided as Attachment C.
Amendments to the Tātaki Auckland Unlimited work programme
Deferred, completed or removed activities
17. No amendments have been made.
Eke Panuku Development Auckland Q4 updates to work programme
18. The Eke Panuku work programme updates for Quarter Four are provided as Attachment D.
Amendments to the Eke Panuku work programme
Deferred, completed or removed activities
19. These activities included in the engagement plan have been amended:
· Wiri Bridge – this project is complete and has been removed
· Barrowcliffe Pond shared pathway - this project is complete and has been removed.
Watercare Q4 updates to work programme
20. The Watercare work programme updates for Quarter Four are provided as Attachment E.
Updates to the Watercare work programme
Deferred, completed or removed activities
21. No updates have been made.
Tauākī whakaaweawe āhuarangi
Climate impact statement
22. Amending the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.
23. Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
24. Receiving the updated Joint CCO Engagement Plan 2022/2023 addresses key elements of recommendations made by the CCO Review, including ensuring the communication of clear, up to date information from CCOs to local boards on projects in their area.
25. These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
26. Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.
27. Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.
Tauākī whakaaweawe Māori
Māori impact statement
28. Updating and adopting the Joint CCO Engagement Plan 2022/2023 may have a positive impact on local engagement with mana whenua iwi and mataawaka.
29. While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.
Ngā ritenga ā-pūtea
Financial implications
30. The adoption of the Joint CCO Engagement Plan 2022/2023 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.
31. Any financial implications or opportunities will be provided to local boards on a project or programme basis.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
32. It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.
Ngā koringa ā-muri
Next steps
33. The local board will receive the next quarterly update for Quarter One in late 2022.
34. A workshop will be held in early 2023 to begin development of a new engagement plan for 2023/24.
Attachments
No. |
Title |
Page |
a⇩ |
2022-2023 Manurewa Local Board - Joint CCO Engagement Plan |
155 |
b⇩ |
Auckland Transport Quarter Four update 2021-2022 - Manurewa Local Board |
163 |
c⇩ |
Tātaki Auckland Unlimited Quarter Four 2021-2022 update - Manurewa Local Board |
165 |
d⇩ |
Eke Panuku Quarter Four update 2021-2022 |
171 |
e⇩ |
Watercare Quarter Four update 2021-2022 |
173 |
Ngā kaihaina
Signatories
Author |
Lucy Stallworthy - Local Board Engagement Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
|
2022 local government elections - meetings and decision-making until new local board members make their declarations
File No.: CP2022/12644
Te take mō te pūrongo
Purpose of the report
1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new local board.
Whakarāpopototanga matua
Executive summary
2. The last meeting of the Manurewa Local Board in this current term is scheduled for 15 September 2022. Between that meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. As for each of the previous terms, temporary arrangements for making these decisions need to be confirmed.
3. The term of office of the current local board members ends the day following the official declaration of election results. Following the declaration, which is expected to be Friday 14 October 2022, the term of office for members elected to the local board will commence.
4. For the period from the commencement of their term of office until their inaugural meeting where members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under existing delegations.
5. The existing local boards delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.
6. Staff also seek confirmation of arrangements for making decisions at the local board level in the period between the final local board meeting and the official end of term. The urgent decision delegations and process that is already in place adequately caters for this scenario.
Recommendation/s
That the Manurewa Local Board:
a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (15 September 2022) and the end of electoral term (15 October 2022).
b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.
c) note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.
d) request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.
Horopaki
Context
7. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 14 October 2022, with the term of office of current members ending and the term of office of new members commencing on 15 October 2022.
8. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).
9. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.
10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:
· making urgent decisions before the end of term
· making decisions that require consultation with local board/local board members during the interregnum.
Tātaritanga me ngā tohutohu
Analysis and advice
Urgent decisions – arrangement for remainder of the term
11. Between the last business meeting and the declaration of results expected around 14 October 2022, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.
12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.
13. All requests for an urgent decision will need to be supported by adequate staff advice and information and clear recommendations.
Decision-making during the interregnum
14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.
15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.
16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.
17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.
Tauākī whakaaweawe āhuarangi
Climate impact statement
18. This report relates to procedural matters and has no quantifiable climate impacts.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.
20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.
21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.
Tauākī whakaaweawe Māori
Māori impact statement
23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.
Ngā ritenga ā-pūtea
Financial implications
24. This report and decision being sought relates to a procedural matter and does not have any financial implications.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.
26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2022.
Ngā koringa ā-muri
Next steps
27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2022.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Shirley Coutts - Principal Advisor - Governance Strategy |
Authorisers |
Louise Mason - General Manager Local Board Services Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 15 September 2022 |
|
Manurewa Local Board feedback under delegation on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill
File No.: CP2022/12856
Te take mō te pūrongo
Purpose of the report
1. To note the Manurewa Local Board feedback provided under delegated authority on the draft council submission to the Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill.
Whakarāpopototanga matua
Executive summary
2. The Smokefree Aotearoa 2025 Action Plan sets out several measures that focus less on influencing consumer behaviour and more on changing the smoking environment.
3. The Health Select Committee has introduced the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill, which contains measures to help reduce smoking rates. Specifically, the bill:
· significantly limits the number of retailers able to sell smoked tobacco products
· aims to prevent young people from taking up smoking by prohibiting the sale of smoked tobacco products to anyone born on or after 1 January 2009
· aims to make smoked tobacco products less appealing and addictive.
4. Formal feedback from local boards on the draft council submission to the Health Select Committee on the bill was required by 16 August 2022 for feedback to be considered in the council’s submission or 17 August 2022 for feedback to be appended. As this deadline fell outside of the scheduled business meeting times, feedback was approved and submitted under delegated authority by the local board chair.
5. At its April 2020 business meeting, the Manurewa Local Board delegated authority to the chair to approve and submit the board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils where the submission timeframes do not allow for local board input to be considered and approved at a local board meeting (resolution MR/2020/44).
6. The resolution requires that all local input approved and submitted for inclusion in an Auckland Council submission under this delegation is to be included on the next local board meeting agenda for the public record.
7. The board’s draft feedback on the council submission was circulated to all members for comment before being approved and submitted.
Recommendation/s
That the Manurewa Local Board:
a) note the Manurewa Local Board feedback provided under delegated authority on the draft council submission to the Health Select Committee on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill as follows:
“1. The Manurewa Local Board supports the vision of a smokefree Tāmaki Makaurau and Aotearoa by 2025.
2. Māori, Pacific Peoples and those living in higher deprivation areas have been identified as having disproportionately higher smoking rates, and therefore experiencing greater health consequences of smoking. Manurewa has large populations of Māori and Pacific Peoples and has a number of high deprivation communities. Our local board area has been identified as having one of the highest prevalence rates of smoking in Tāmaki Makaurau.
3. For these reasons, initiatives to reduce smoking rates are of great importance for our board.
Proposal One – Reduce smoked tobacco supply
4. The board supports the introduction of measures to restrict the sale of smoked tobacco products to approved retailers, and to limit the density of outlets selling tobacco products, particularly in high prevalence communities. Manurewa currently has a higher average number of tobacco retailers within 2km of home than the overall average for Tāmaki Makaurau. We support reducing the number of outlets and ensuring that retailers are acting responsibly in selling their products.
Proposal Two – Prohibiting the sale of tobacco products to anyone born on or after 1 January 2009
5. The board supports the proposal to prohibit the sale of tobacco products to anyone born on or after 1 January 2009.
6. Effective processes to enforce regulations of sale of tobacco products will be needed in order for both Proposal One and Proposal Two to be effective.
Proposal Three – Nicotine reduction in smoked tobacco
7. The board supports the introduction of regulation-making powers to limit the quantity of nicotine and other constituents of smoked tobacco products. Lowering nicotine levels will make it easier for smokers to break the habit.
Other feedback
8. We agree with the council submission that these proposed measures need to be accompanied by increased smoking cessation support in order to be effective. These efforts should be targeted at groups and areas with higher smoking prevalence rates, and should be delivered through community partners at a grassroots level.
9. The board agrees that vaping regulations should also be reviewed as part of this process. We do not support vaping products being available to non-smokers or young people. Vaping products should only be made available as an aid to smokers who are transitioning out of the habit. Regulation is also needed to ensure that nicotine levels of vaping products do not exceed those in smoked tobacco, as this may undermine the intent in reducing nicotine levels in the latter. “
Attachments
No. |
Title |
Page |
a⇩ |
Manurewa Local Board feedback to Auckland Council’s submission on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill |
183 |
Ngā kaihaina
Signatories
Author |
Robert Boswell - Local Board Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
15 September 2022 |
|
For Information: Reports referred to the Manurewa Local Board
File No.: CP2022/12957
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the Manurewa Local Board to receive reports and resolutions that have been referred from Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.
2. The following information was circulated to the local board:
No. |
Report Title |
Item no. |
Meeting Date |
Governing Body Committee or Council Controlled Organisation or Forum or Local Board |
Health, Safety and Wellbeing Report |
10 |
25 August 2022 |
Governing Body forward the report to all local boards for their information |
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2 |
Upper Harbour Local Board feedback to be included in Auckland Council’s input on the Ministry of Transport’s Reshaping Streets regulatory package |
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Upper Harbour Local Board circulated to all local boards for their information |
3. The original Health, Safety and Wellbeing Report to the Audit and Risk Committee can be accessed at this link: https://infocouncil.aucklandcouncil.govt.nz/Open/2022/08/AUD_20220823_AGN_10924_AT.htm#PDF2_ReportName_89910
Recommendation/s That the Manurewa Local Board: a) whiwhi / receive the following information from other local board and governing body committee meetings:
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Attachments
No. |
Title |
Page |
a⇩ |
Upper Harbour Local Board feedback on the Ministry of Transports Reshaping Streets regulatory package |
187 |
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
15 September 2022 |
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Manurewa Local Board Workshop Records
File No.: CP2022/11698
Te take mō te pūrongo
Purpose of the report
1. To note the Manurewa Local Board’s records for the workshops held on 4, 11 and 25 August 2022.
Whakarāpopototanga matua
Executive summary
2. Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.
3. Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.
4. This report attaches the workshop record for the period stated below.
Recommendation/s That the Manurewa Local Board: a) tuhi ā-taipitopito / note the Manurewa Local Board workshop records held on: i) 4 August 2022 ii) 11 August 2022 iii) 25 August 2022. |
Attachments
No. |
Title |
Page |
a⇩ |
4 August 2022, Manurewa Local Board Workshop Record |
191 |
b⇩ |
11 August 2022, Manurewa Local Board Workshop Record |
193 |
c⇩ |
25 August 2022, Manurewa Local Board Workshop Record |
195 |
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
15 September 2022 |
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Closing the Manurewa Local Board's electoral term and valedictory reflections
File No.: CP2022/11700
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity to acknowledge the closing of the Manurewa Local Board’s electoral term with a whakawātea (a closing item inclusive of mihi, waiata and karakia).
2. To provide two Manurewa Local Board members who are retiring from political life an opportunity to comment on their time in local government and share valedictory reflections.
Whakarāpopototanga matua
Executive summary
3. This is an opportunity to mark the closure of the Manurewa Local Board’s electoral term, to acknowledge and celebrate the achievements of Manurewa Local Board and all local board members.
4. This item also enables retiring Manurewa Local Board members to share valedictory reflections or an end of term address, prior to the 2022 Auckland Council elections.
Recommendation/s
That the Manurewa Local Board:
a) temporarily suspend Standing Orders to undertake a programme of whakawātea led by iwi Māori and inclusive of staff to acknowledge the local board and to close the electoral term
b) receive, as part of the programme, valedictory reflections from Members Ken Penney and Dave Pizzini who are retiring from political life as elected members of Auckland Council.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |