I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 20 September 2022 5.00pm The Gallery,
Level 1, Manukau Civic Building |
Ōtara-Papatoetoe Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Apulu Reece Autagavaia |
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Deputy Chairperson |
Dawn Trenberth |
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Members |
Dr Ashraf Choudhary, QSO, JP |
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Dr Ofa Dewes |
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Lotu Fuli |
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Swanie Nelson |
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Ross Robertson, QSO, JP |
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(Quorum 4 members)
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Carol McGarry Democracy Advisor
13 September 2022
Contact Telephone: +64 27 591 5024 Email: carol.mcgarry@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Ōtara-Papatoetoe Local Board 20 September 2022 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Deputation - Eventing Auckland 5
8.2 Deputation - The Auckland Softball Association Incorporated 6
8.3 Deputation - Comet Collab 6
8.4 Deputation - Clover Park Community House 6
9 Public Forum 7
10 Extraordinary Business 7
11 Governing Body Member Update 9
12 Board Members' Report 11
13 Chairperson's Announcements 13
14 Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori 15
15 Auckland Transport Update on the Local Board Transport Capital Fund – August 2022 23
16 Placemaking: Revitalising Town Centres Contestable Grant Funding Programme 2022-2023 29
17 Ōtara-Papatoetoe Local Grant and Multiboard round one 2022/2023 grant allocations 45
18 Transform Manukau: Osterley South Streetscape Upgrade Works 55
19 Transform Manukau: Karina Williams Way Extension Works Concept Plan 67
20 Unlock Old Papatoetoe: Cambridge Terrace Extension Concept Design 73
21 Adoption of the scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan 83
22 Local Board Annual Report 2021/2022 93
23 Amendment to 2022/2023 – 2024/2025 Ōtara-Papatoetoe Local Board Customer and Community Services Work Programme 97
24 Reallocation of budget from Customer and Community Services Work Programme to Local Board Services 105
25 Update on the progress and achievements of Ara Kōtui (formerly Improving Māori input into local board decision-making) for 2019-2022 107
26 Local Board input on the National Policy Statement for Freshwater Management 115
27 Amendment to the Tūpuna Maunga Authority Integrated Management Plan 185
28 Ōtara-Papatoetoe Local Board Council-controlled Organisations Quarterly Update: Quarter Four (April – June) 2021/2022 193
29 Ōtara-Papatoetoe Local Board Achievements Report 2019-2022 215
30 2022 local government elections - meetings and decision-making until new local board members make their declarations 217
31 Local board resolution responses and information report 221
32 Record of Ōtara-Papatoetoe Local Board Workshop Notes 251
33 Valedictory reflections: end of term address 263
34 Consideration of Extraordinary Items
PUBLIC EXCLUDED
35 Procedural Motion to Exclude the Public 267
C1 Service property optimisation opportunity in Papatoetoe - Acquisition (Covering report) 267
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Ōtara-Papatoetoe Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 August 2022, including the confidential section, as true and correct.
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At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Te take mō te pūrongo / Purpose of the report 1. Vicki Glynn, Chair, Eventing Auckland and Wiremu the young star of the Television New Zealand series “Young Riders” will be in attendance to present to the board their aspirations for equestrian use of the Puhinui Reserve, and their desire to work collaboratively with mana whenua.
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Ngā tūtohunga / Recommendation/s That the Ōtara-Papatoetoe Local Board: a) thank Vicki Glynn, Chair, Eventing Auckland and Wiremu for their attendance and presentation.
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Te take mō te pūrongo / Purpose of the report 1. Bobbie Gray from Comet Collab will be in attendance to present to the board on opportunities for lighting events in the local board area.
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Ngā tūtohunga / Recommendation/s That the Ōtara-Papatoetoe Local Board: a) thank Bobbie Gray from Comet Collab for his attendance and presentation.
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Attachments a Comet Collab Enchanted Garden Event presentation......... 279 |
Te take mō te pūrongo / Purpose of the report 1. Antoinette Tiatia, Venue Manager from the Clover Park Community House will be in attendance to present to the board on the work of the Trust and their plans for the future.
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Ngā tūtohunga / Recommendation/s That the Ōtara-Papatoetoe Local Board: a) thank Antoinette Tiatia from the Clover Park Community Trust for her attendance and presentation.
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Attachments a Clover Park Community House presentation...................... 301 |
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Ōtara-Papatoetoe Local Board 20 September 2022 |
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File No.: CP2022/07057
Te take mō te pūrongo / Purpose of the report
1. A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.
Ngā tūtohunga / Recommendation/s That the Ōtara-Papatoetoe Local Board: a) receive the verbal reports from the Manukau Ward Councillors.
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Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Author |
Carol McGarry - Democracy Advisor |
Ōtara-Papatoetoe Local Board 20 September 2022 |
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File No.: CP2022/07060
Te take mō te pūrongo / Purpose of the report
1. Providing board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.
Ngā tūtohunga / Recommendation/s That the Ōtara-Papatoetoe Local Board; a) receive the board members’ written and oral reports.
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Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Author |
Carol McGarry - Democracy Advisor |
Ōtara-Papatoetoe Local Board 20 September 2022 |
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File No.: CP2022/07063
Te take mō te pūrongo / Purpose of the report
This item gives the chairperson an opportunity to update the board on any announcements.
Ngā tūtohunga / Recommendation/s That the Ōtara-Papatoetoe Local Board: a) receive the chairperson’s verbal update.
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Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Author |
Carol McGarry - Democracy Advisor |
Ōtara-Papatoetoe Local Board 20 September 2022 |
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Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori
File No.: CP2022/13843
Te take mō te pūrongo
Purpose of the report
1. To seek formal views from the local board on the Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori project.
Whakarāpopototanga matua
Executive summary
2. Community Bike Hubs is a project to accelerate Auckland Transport’s commitment to providing better access to bikes through the establishment of Community Bike Hubs.
3. The project is funded through Auckland Council’s Ngā Tiriti Ngangahau - The Vibrant Streets (formerly Regional Streets for People) programme.
4. In the new Community Bike Hub model, Auckland Transport owns the Bike Hubs and takes responsibility for set-up costs while the community runs and operates the Bike Hubs.
5. This report is seeking views from the local board on:
· what is the local board’s interest and preferred level of engagement in Community Bike Hubs?
· does the local board support the Community Bike Hub approach?
· are there any specific Bike Hub sites in addition to the ones proposed in Attachment A that the local board wants investigated?
· does the local board have any community groups or individuals in particular they would like Auckland Transport to be engaging as part of this project?
6. Auckland Transport will review the formal feedback from local boards. Auckland Transport will then evaluate and confirm Community Bike Hub Operators and progress landowner approvals.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) provide their formal views on the Community Bike Hubs project
b) provide their preferred level of engagement in the Community Bike Hubs project
c) provide any additional sites for consideration for Community Bike Hubs
d) provide any community groups or individuals for Auckland Transport to engage with on Community Bike Hubs.
Horopaki
Context
7. The Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori project is developing a new model of Bike Hubs that are owned by Auckland Transport and operated by the community.
8. The project seeks to promote the successes of community Bike Hubs by funding the establishment and ongoing operation of Bike Hubs while empowering local communities to run and operate the Bike Hub.
9. Bike Hubs, Bike Kitchens, Bike Spaces and Bike Boxes have been successful community initiatives in Auckland that improve access to bikes by fixing up and redistributing bikes as well as providing events, activations, information and education. These community initiatives are variously supported by Auckland Transport, other Council-Controlled Organisations (CCO), local boards, other agencies and commercial partners and have been shown to be highly successful at the different scales they target.
10. Bike Hubs were identified as the operating model best suited to growth, with strong organisational accountability, consistent hours, wide offerings and deep roots into the community.
11. The Community Bike Hubs project has identified the following locations as being a good fit for the new model:
· Papakura · Grey Lynn · Pakuranga |
· Manukau · Northcote · Epsom |
· Onehunga · Devonport |
12. The project also will scale up existing bike spaces in Mt Roskill and Waiheke into full Bike Hubs.
13. Despite their success and their intention to grow, key barriers to growth have been identified for Bike Hubs such as set-up costs and uncertainty of ongoing funding. Auckland Transport’s Sustainable Mobility team has been leading a programme of work to address these barriers and enable growth of the Bike Hub network.
Tātaritanga me ngā tohutohu
Analysis and advice
14. The new Community Bike Hub model is an Auckland Transport-owned, community-run model in which Auckland Transport takes ownership of landowner permissions, consenting, set-up costs and all ongoing site requirements. Auckland Transport then partners with and initially funds community organisations to operate these Bike Hubs, employing locals and developing extensive volunteer networks.
15. Bike Hubs have historically been housed in two or three shipping containers and this is the model most appropriate to most locations. However, in some locations, CCO or other agency property, such as a town centre storefront or council facility, exists that could be used for a Bike Hub.
16. Auckland Transport will fully fund these Community Bike Hubs in their first year and will aim in subsequent years to reduce funding to a sustainable level while adding other funding sources such as koha, donated bike sales, other grants or funders and commercial partnerships. Further, Auckland Transport will fully support these Bike Hubs and other existing spaces with dedicated resources, guidance and advice, connections to other Bike Hubs and the wider network, training and upskilling and more.
17. This initiative supports Auckland Council’s strategic goals related to development of alternative modes of transport, especially cycling and its climate change goals. Most local board plans across the region prioritise responses to climate change, including the promotion of alternatives to travelling by car.
18. Auckland Transport recommends that local boards support this initiative. Auckland Transport is seeking feedback and more information on:
· Interest – Does the local board support the Community Bike Hub project?
· Engagement level - Does the board wish to engage in this project. If so, would it like to:
o collaborate: fund or provide resources and participate as a partner with Auckland Transport (now or in the future)
o consult: engage actively, express its views and work with Auckland Transport
o be informed: Auckland Transport will keep the local board informed about the project’s progress
· Site selection – Are there Bike Hub sites beyond those proposed in Attachment A that the local board thinks would be worth investigating? Community members have helped identify possible locations in each local board area. This report is asking the local board to provide feedback on any specific sites they think would be especially appropriate or inappropriate for this project.
· Community groups – Are there any community groups or individuals in particular the local board recommends Auckland Transport engage as part of this project?
Tauākī whakaaweawe āhuarangi
Climate impact statement
19. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, Auckland’s Climate Action Plan and the council’s priorities.
20. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.
21. The primary climate change benefit of this plan is that Bike Hubs encourage more people to cycle, reducing the number of car journeys and therefore carbon emissions.
22. The Community Bike Hubs project contributes to Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan as the hubs enable reduced emissions.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. This project is engaging with Community Facilities, Parks Sports and Recreation, Eke Panuku and local boards in order to identify options for possible locations.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
24. Workshops were held with local boards throughout August 2022. Informal steering from boards suggest strong support for this project and additional considerations for site selection.
25. This report is seeking formal feedback from applicable local boards.
Tauākī whakaaweawe Māori
Māori impact statement
26. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.
27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about
28. The Community Bike Hubs project has te ao Māori woven throughout. The designs and marketing draw from Māori artists and designs, and the Bike Hub Operating Model explicitly calls out engaging with cultural groups and individuals.
29. There is opportunity for mana whenua to operate and be involved with these Bike Hubs.
Ngā ritenga ā-pūtea
Financial implications
30. Auckland Transport is fully funding the Bike Hubs for the first year of operation, and looking to slowly step-down Auckland Transport funding to around 40 per cent of operating expenses in the long term. Auckland Transport expects the shortfall to be made up from sale of bikes, koha, other grants or funders and commercial partnerships.
31. This decision has no financial implications for Ōtara-Papatoetoe Local Board at this time as Auckland Transport is funding the bike hub for the first year. If the local board wishes to contribute financially in future the implications will be reported then.
32. Should the local board wish to contribute funding in the future, the project team would welcome a discussion on the matter. The outcome of that discussion would need to be recorded in a decision report, and that report would include detailed information about financial implications.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
33. The proposed decision to proceed with the Community Bike Hub project does not put the Ōtara-Papatoetoe Local Board at financial or legal risk. The decision authorises feedback to an Auckland Transport process and that organisation carries the decision-making risk.
Ngā koringa ā-muri
Next steps
34. Auckland Transport will review the formal feedback from local boards. Auckland Transport will then evaluate and confirm community bike hub operators.
35. An estimate timeline of actions is provided in Table One below.
Table One – Estimated Timeline
Date |
Action |
September 2022 |
Auckland Transport will continue to work on site development and procurement of the physical assets such as containers, tools and fit-out, etc. Local boards provide their formal views on potential sites by report. |
October 2022 |
Auckland Transport evaluates and confirms Bike Hub Operators for Stage 1 Bike Hubs. There is targeted community engagement and hub operator training in the locations selected for Stage 1 Bike Hubs. |
November 2022 |
Stage 1 Community Bike Hubs open. Stage 1 include Bike Hubs already identified as quick turnaround because of strong existing community support and reduced landowner permissions and consenting requirements. |
November - March 2023 |
There is targeted community engagement and Bike Hub operator training in the locations selected for Stage 2 Community Bike Hub delivery. |
April 2023 |
Stage 2 Community Bike Hubs open. These include Bike Hubs with less active support or with consent or permission required. |
March - July 2023 |
There is targeted community engagement and Bike Hub operator training in the locations selected for Stage 3 Community Bike Hub delivery. |
August 2023 |
Stage 3 Community Bike Hubs open. These include Bike Hubs where a greater level of engagement or site permissions or consents are needed. |
July 2024 |
Project funding ends and Community Bike Hubs are supported through standard Sustainable Mobility funding and other funding sources. |
Attachments
No. |
Title |
Page |
a⇩ |
Locations and proposed sites |
21 |
Ngā kaihaina
Signatories
Authors |
Ben Mansfield, Auckland Transport, Community Bike Hubs Manager |
Authorisers |
Ioane Afoa, Head of Community Engagement South Hub Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
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Auckland Transport Update on the Local Board Transport Capital Fund – August 2022
File No.: CP2022/13901
Te take mō te pūrongo
Purpose of the report
1. To provide confirmation on which activities can be delivered under the reduced Local Board Transport Capital Fund for Ōtara-Papatoetoe following the council’s Annual Budget on 29 June 2022.
Whakarāpopototanga matua
Executive summary
2. On 29 June 2022, Auckland Council adopted the Annual Budget 2022/2023. Auckland Transport (AT) is facing significant pressure on operational expenditure principally due to slower recovery of Public Transport (PT) patronage than expected.
3. To address these challenges Auckland Transport, in discussion with the Auckland Council finance team, put through a request for a moderate increase in operating funding in financial year 2022/2023, whilst at the same time agreeing to defer capital expenditure by $223 million over the next three years, to help this request.
4. The impact of these reductions for the Local Board Transport Capital Fund (LBTCF) is an overall reduction from $20 million to $10.3 million for this financial year (2022/2023).
5. For the Ōtara-Papatoetoe Local Board, this means the financial year 2022/2023 allocation has reduced from $1,050,649 to $540,559.14. Ōtara-Papatoetoe Local Board has $257,130 in current commitments.
6. The AT Board is considering providing an additional $61,191.55 which would bring the budget up to $601,750.55 but the funding would be subject to there being underspend in other AT work programmes.
7. The below table outlines the current status of projects funded through the LBTCF resolved by the Ōtara-Papatoetoe Local Board (Resolution number OP/2021/160):
8. Due to budget reductions, some of these projects will need to be deferred until budget becomes available.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) progress the following in financial year 2022/2023:
i) construction of Ashton Avenue
ii) Bairds Mainfreight Pedestrian Crossings design
iii) Hill Street/Wylie Road Safety Improvements design
iv) Othello Park Shared Path
v) Ōtara Park – Pathway investigation
vi) 11R Birmingham Road Reserve Connectivity investigation.
b) defer the following until the next financial year (financial year 2023/2024):
i) Hill Street/Wylie Road Safety Improvements construction
ii) Bairds Mainfreight Pedestrian Crossings construction
iii) Othello Park Shared Path design and construction
iv) 11R Birmingham Road Reserve Connectivity design and construction.
Horopaki
Context
9. The financial implications of the reduction in funding for the Local Board Transport Capital Fund (LBTCF) is a reduction from $20 million to $10.3 million for this financial year (2022/2023).
10. For Ōtara-Papatoetoe Local Board, this means the financial year 2022/2023 allocation has reduced from $1,050,649 to $540,559.14. At present the Ōtara-Papatoetoe Local Board has $257,130 in current commitments.
Tātaritanga me ngā tohutohu
Analysis and advice
Strategic alignment
11. The Auckland Transport Regional Land Transport Plan (RLTP) budget allows for the LBTCF as a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT).
12. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their own Local Board Plan but are not part of Auckland Transport’s work programme.
13. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).
14. It is recommended the following projects continue to be delivered:
· construction of Ashton Avenue – (design contractually committed and construction can be delivered within the approved 2022/2023 budget. The project will deliver safety benefits to the community including surrounding schools through traffic calming)
· Bairds Mainfreight Pedestrian Crossings design (already contractually committed)
· Hill Street/Wylie Road Safety Improvements design (already contractually committed)
· Othello Park Shared Path (already contractually committed)
· Ōtara Park – Pathway investigation (already contractually committed)
· 11R Birmingham Road Reserve Connectivity investigation (already contractually committed).
15. It is recommended that the following is deferred until the following financial year (FY 2023/2024):
· Hill Street/Wylie Road Safety Improvements construction
· Bairds Mainfreight Pedestrian Crossings construction
· Othello Park Shared Path design and construction
· 11R Birmingham Road Reserve Connectivity design and construction.
Tauākī whakaaweawe āhuarangi
Climate impact statement
16. Auckland Transport is committed to minimising the negative effects that transport operations have on climate change. This includes encouraging emission neutral modes (walking and cycling) and low emission modes (public transport and ride sharing).
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
17. The impact of information in this report is mainly confined to AT.
18. Where LBTCF projects are being progressed by Auckland Council’s Community Facilities Group, engagement on progress has taken place. Any further engagement required with other parts of the Council group will be carried out on an individual basis.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
19. The local board was presented with advice in regard to the impact of the reduction in budget on the LBTCF at a workshop on Tuesday 23 August 2022.
Tauākī whakaaweawe Māori
Māori impact statement
21. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.
Ngā ritenga ā-pūtea
Financial implications
22. There will not be enough budget to deliver all projects this financial year as previously planned.
23. AT is seeking direction on which projects the local board would like to proceed with this financial year and which projects are to be deferred.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
24. The financial impact on the construction industry and reduced AT income from the drop in public transport use has had a domino effect on the delivery of all AT projects including projects within the LBTCF.
25. This report explains those projects recommended to the local board to progress within the reduced funding envelope.
Ngā koringa ā-muri
Next steps
26. Once the local board resolutions are finalised, AT will work to contract out the projects as soon as possible.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Jennifer Fraser, Elected Member Relationship Partner – South |
Authorisers |
Ioane Afoa, Head of Community Engagement – South Sarah McGhee – Local Area Manager |
Placemaking: Revitalising Town Centres Contestable Grant Funding Programme 2022-2023
File No.: CP2022/08385
Te take mō te pūrongo
Purpose of the report
1. To approve the allocation of grant funding to business associations, community organisations and social enterprise groups as part of the Ōtara-Papatoetoe Local Board: Placemaking: Revitalising Town Centres Contestable Grant Funding Programme 2022/2023.
Whakarāpopototanga matua
Executive summary
2. The 2022/2023 contestable funding programme has a budget of $200,000 which is being allocated through a contestable expression of interest (EOI) process.
3. The process is available to community groups, business associations and social enterprises. It opened for applications on 4 July 2022 and closed on 7 August 2022.
4. Recommendations for funding allocation were presented to the local board at a workshop on 23 August 2022.
5. Nine applications were received totalling $243,400.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) approve the following grant allocations from: Placemaking: Town centres project line # 324 from the 2022/2023 work programme:
Application number |
Applicant Names |
Purpose of funding |
Amount |
OPCGEOI 2223-04
|
Level Up Aotearoa Charitable Trust
Next Level |
Funding requested for the following projects: · Deliver Spring Festival events in Ōtara and Papatoetoe Town Centres · Deliver service awareness events in Ōtara and Papatoetoe Town Centres |
$40,000 |
OPCGEOI 2223-08
|
Ōtara Business Association
Five Year Strategic Plan review
|
Funding requested for the following projects: · Document discovery and review · Key information interviews · 5-Year Plan framework · Project management support and advice · 5-Year Plan design and production |
$10,000 |
OPCGEOI 2223-09
|
Papatoetoe Central Main Street Society Inc.
Five Year Strategic Plan review
|
Funding requested for the following projects: · Document discovery and review · Key information interviews · 5-Year Plan framework · Project management support and advice · 5- Year Plan design and production. |
$10,000 |
OPCGEOI 2223-11
|
Beautifully Frank Limited
Botanical Giant Embroidery Artwork
|
Funding requested for the following projects: · Materials · Artist time · Installation · Maintenance · Deinstallation |
$10,000 |
OPCGEOI 2223-12
|
I.M-S Arts Ltd
Ōtara Cube Artist Led Activations |
Funding requested for the following projects: · Marketing · Engaging six artists · Artist materials · Photography · Installation · Exhibitions · Deinstallation · Review. |
$32,100 |
OPCGEOI 2223-14
|
Sistema Aotearoa Trust
Sistema Aotearoa Community Festival |
Funding requested for the following projects: · Venue hire OMAC (Rehearsals and festival) · Musician tutor contractor fees (including youth liaison, rangatahi tutors, event & community support) · Project specific admin support · Ākonga refreshments at rehearsals and festival · New musical arrangements and scores · Van & transport costs Admin & marketing costs. |
$10,500 |
OPCGEOI 2223-15
|
Ōtara Network Action Committee Charitable Trust
PROJECT NEMO - (New Empowerment Mobilizing Ōtara)
|
Funding requested for the following projects: · Deliver Ōtara Creek My Backyard beautification and gardening project · Deliver Accelerating Aotearoa Podcast projects |
$20,000 |
Total Allocation |
|
|
$132,600 |
Horopaki
Context
6. The purpose of the Placemaking: Revitalising Town Centres activity is to support delivery of the following Ōtara-Papatoetoe Local Board Plan 2020/2023 outcomes:
· a prosperous local economy
· a thriving, inclusive and safe community.
7. In 2022/2023, the local board allocated $200,000 to work programme line #324, Placemaking: Revitalising Town Centres. $200,000 of this LDI budget is allocated to contestable town centre revitalisation funding.
8. The intent of the contestable funding is to support the revitalisation of town centres and development of innovative community led approaches to resolving local issues. The fund is available for community led town centre placemaking and activation and is open to local groups interested in activating local town centres.
9. In 2021 the local board agreed on a set of criteria and the type of projects and initiates that would serve the Local Board Plan outcomes of, ‘A prosperous local economy’ and ‘A thriving, inclusive and safe community’.
10. Expressions of interest are expected to align to the following types of projects/ initiatives:
· neighbourhood or community events or activations in the town centre
· beautification of town centres
· business development workshops that benefit local business owners
· mentoring on strategic thinking and planning for the business associations
· one off funding for security resourcing
· building kai resilience and support for our communities.
11. The expression of interest process was opened, on 4 July 2022 and closed on 7 August 2022.
12. A total of nine applications were received, requesting a total of $243,400.
13. Seven applications are identified as having high/strong alignment to the assessment criteria and are recommended for funding.
14. Two applications are identified as having low/weak alignment to the assessment criteria or exceed the funding investment available and are not recommended for funding.
15. The applications were presented to the local board at a workshop on 23 August 2022.
Tātaritanga me ngā tohutohu
Analysis and advice
16. Staff have assessed the applications received, based on the applicant’s capacity to deliver the proposed projects and the applicant’s alignment with the agreed outcomes and project criteria.
17. Seven applications are identified as having high/strong alignment to the assessment criteria. Table 1 in Attachment A summarises the applications and amounts recommended.
18. Two applications are identified as having low/weak alignment to the assessment criteria and are not recommended for funding.
19. Recommendations are for allocations totalling $132,600. A sum of $67,400 remains unallocated.
20. If the full allocation of funding for work programme line #324 is not utilised it is recommended that any unspent funding be reallocated.
21. Staff advise that the full amount recommended is granted to each successful applicant to enable them to fully deliver their project/initiative or deliver a part of their proposal as proposed/planned.
22. Application analysis is presented in Attachment A.
Tauākī whakaaweawe āhuarangi
Climate impact statement
23. The local board work programme aims to respond to Auckland Council’s commitment to address climate change by providing information and advice to individuals and groups with projects that support community events to ensure climate change imperatives are considered in their delivery.
24. The grants enable projects that encourage the community to shop locally and improve connection with their town centres which can contribute towards reducing their carbon footprint.
25. The Botanical Giant Embroidery Artwork by Beautifully Frank Limited proposes to use upcycled and recycled materials destined for the waste stream and has a positive environmental impact.
26. The Ōtara Network Action Committee Charitable Trust - Project Nemo “Backyard project” contributes to environmental restoration, food security and sustainability outcomes.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
27. The 2022/2023 Placemaking: Revitalising town centres programme, including the relationships with business improvement districts and business associations, is managed by the council’s Connected Communities department with support and advice from the teams in Council Controlled Organisations and External Partnerships.
28. Connected Communities staff and the BID External Partnerships Team have been involved in the preparation of this advice and support the recommendations.
29. Five Connected Communities staff and a staff member from the BID External Partnerships team participated in the application review process.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
30. The outcomes achieved through this programme of proposed activity and events will benefit the local town centres in the Ōtara-Papatoetoe Local Board area both socially and economically by encouraging community events and activations around town centres.
31. The local board discussed and provided feedback about the applications at a workshop on 23 August 2022.
32. The 2022/2023 Placemaking: Revitalising town centres grants programme supports delivery of the following Ōtara-Papatoetoe Local Board Plan 2020/2023 outcomes:
· a prosperous local economy
o revitalising Ōtara-Papatoetoe town centres
o creating events to showcase and attract people to the area
o promoting and encouraging sustainable practices in local business and enterprise.
· a thriving, inclusive and safe community
o recognising and making Māori and Pacific arts, culture and history visible in public places
o promoting health and wellbeing to build capable and resilient communities with a sense of belonging
o an active and engaged community, leading local initiatives.
33. The recommended applications meet the agreed assessment criteria and will support delivery of some/all the above outcomes and initiatives.
Tauākī whakaaweawe Māori
Māori impact statement
34. The local board work programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori.
35. Māori make up 16 per cent of the Ōtara-Papatoetoe population and are frequent users of local town centres and shopping areas. Activation of public spaces and local events provide opportunities for increased Māori participation and promotion of Māori culture within events and activations.
36. Three of the applicants represent grass-roots initiatives that are contributing to building the capacity to deliver on Māori aspirations.
37. The Level Up Aotearoa Charitable Trust- Next Level service event proposal make welfare and health support information, accessible for vulnerable communities including Māori.
38. The Ōtara Network Action Committee Charitable Trust - Project Nemo “Backyard project” delivers on Māori environmental and sustainability aspirations by engaging community in the cleaning of Ōtara Creek waterways and kai resilience.
39. The Sistema Aotearoa Community Festival provides rangatahi with opportunity to showcase their talent and promotes Māori culture and identity through cultural dress and musical performance.
Ngā ritenga ā-pūtea
Financial implications
40. In 2022/2023, the local board allocated $200,000 to work programme line #324, Placemaking: Revitalising Town Centres.
41. $200,000 of LDI OPEX budget is allocated to the revitalisation of town centres and supports development of innovative community led approaches to resolving local issues. The local board has allocated this funding to support.
· neighbourhood or community events or activations in the town centre
· beautification of town centres
· business development workshops that benefit local business owners
· mentoring on strategic thinking and planning for the business associations
· one off funding for security resourcing
· building kai resilience and support for our communities.
42. Staff recommend allocating a total budget of $132,600 in contestable grant funding to seven, applicants detailed above.
43. A sum of $67,400 remains unallocated.
44. If the full allocation of funding for work programme line #324 is not utilised it is recommended that any unspent funding be reallocated.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
45. The assessment process has identified that the associated applications pose a low risk to council reputation/financial accountability based on previous delivery and accountabilities.
46. Recommendations for EOI allocations are based on the agreed criteria as outlined in the context, against which all applications were assessed. Reductions or variations in recommended funding allocations may compromise the group’s ability to deliver.
47. If the delivery of projects or programmes is adversely affected by COVID-19 restrictions, any extensions of time or significant changes to the delivery will be re-negotiated with the successful applicants regarding delivery timeframes.
Ngā koringa ā-muri
Next steps
48. Staff will administer funding agreements for the successful applicants following the decision of the local board. Included in the agreement will be measures and deliverables as defined by council officers to monitor progress.
49. All successful applicants will complete accountability reports upon delivery of the projects and initiatives to be reviewed by staff.
50. If the delivery of projects or programmes is adversely affected by the effects of Covid-19, any extensions of time or significant changes to the delivery will be re-negotiated with the successful applicants regarding delivery timeframes.
51. Funding recipients will be invited to present to the local board in 2023 on how they are using their funding.
Attachments
No. |
Title |
Page |
a⇩ |
Summary Analysis of Applications and Recommendations for Funding |
37 |
Ngā kaihaina
Signatories
Author |
Sarah Houston - Senior Advisor |
Authorisers |
Mirla Edmundson - General Manager Connected Communities Sarah McGhee - Local Area Manager |
20 September 2022 |
|
Ōtara-Papatoetoe Local Grant and Multiboard round one 2022/2023 grant allocations
File No.: CP2022/12761
Te take mō te pūrongo
Purpose of the report
1. To fund, part-fund or decline applications received for the Ōtara-Papatoetoe Local Grant and Multiboard Round One 2022/2023.
Whakarāpopototanga matua
Executive summary
2. This report presents applications received in Ōtara-Papatoetoe Local Grant and Multiboard Round One 2022/2023 as provided in Attachments B and C.
3. The Ōtara-Papatoetoe Local Board adopted its grants programme for 2022/2023 on 20 May 2022 (OP/2022/68) as provided in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.
5. Three Excellence Awards were funded for a total of $5,000. This left a total of $247,855 remaining available for two local grant and two quick response rounds.
6. This round received a total 27 local grant applications and seven multiboard applications with a total of $221,604.35 requested.
Recommendation/s That the Ōtara-Papatoetoe Local Board: a) agree to fund, part-fund or decline each Ōtara-Papatoetoe Local Grant and Multiboard Round One 2022/202 application received as follows: Table One: Ōtara-Papatoetoe Local Grant Round One 2022/2023
Table Two: Ōtara-Papatoetoe Multi-Grant Round One 2022/2023
|
Horopaki
Context
7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.
8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.
9. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· any additional accountability requirements.
10. The Ōtara-Papatoetoe Local Board adopted its grants programme for 2022/2023 on 20 May 2022 (OP/2022/68) and will operate two quick response and two local grant rounds for this financial year. This includes the Ōtara-Papatoetoe Local Board Excellence Awards, which are open all year round (OP/2021/40).
11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks and workshops.
Tātaritanga me ngā tohutohu
Analysis and advice
12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.
Tauākī whakaaweawe āhuarangi
Climate impact statement
13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.
14. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction, decreasing use of single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and education about sustainable lifestyle choices that reduce carbon footprints.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.
16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.
18. Staff will provide feedback to unsuccessful grant applications so they will know what they can do to increase their chances of success next time.
Tauākī whakaaweawe Māori
Māori impact statement
19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Ngā Mātārae has provided input and support towards the development of the community grants processes.
Ngā ritenga ā-pūtea
Financial implications
20. This report presents applications received in Attachment B and C.
21. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes including information in this report and have not identified any further financial implications.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board’s programme. The assessment process has identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
23. Following the Ōtara-Papatoetoe Local Board allocation of funding for this round, staff will notify the applicants of the local board’s decision and facilitate payment of the grant.
Attachments
No. |
Title |
Page |
a⇨ |
Otara Papatoetoe Local Board Grant Programme 2022 2023 (Under Separate Cover) |
|
b⇨ |
Otara Papatoetoe 2022 2023 Local Grant Application Summary (Under Separate Cover) |
|
c⇨ |
Otara Papatoetoe 2022 2023 Multiboard Grant Application Summary (Under Separate Cover) |
|
Ngā kaihaina
Signatories
Author |
James Boyd - Grants Advisor |
Authorisers |
Pierre Fourie - Grants & Incentives Manager Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Transform Manukau: Osterley South Streetscape Upgrade Works
File No.: CP2022/09603
Te take mō te pūrongo
Purpose of the report
1. To seek endorsement from the Ōtara-Papatoetoe Local Board for the concept design of the Osterley Way (south) Streetscape Upgrade project as per Attachment A.
Whakarāpopototanga matua
Executive summary
2. Manukau town centre has been identified as a major regeneration and intensification opportunity for Auckland. It is one of the ‘Transform’ priority locations to be delivered by Eke Panuku Development Auckland (Eke Panuku). The town centre occupies strategic locations with good infrastructure, services, and facilities. The programme area has a concentration of council landholdings that are development ready.
3. Manukau Square and Karoro Court are in the heart of central Manukau, however they are uninviting public spaces in their current form. Manukau Square has been earmarked for future redevelopment to increase utilisation; however, these works are dependent on other proposed projects that activate the square’s edge.
4. Auckland Council Corporate Property (Corporate Property) are currently upgrading the Manukau Civic Building and the western annex building providing Eke Panuku an opportunity to upgrade the additional public realm space adjacent that sits outside their project scope.
5. Another opportunity is for Eke Panuku to upgrade the southern portion of Osterley Way that is situated between Putney Way and Manukau Station Road. The upgrade will include both intersections continuing to connect the cycle path from the Wiri neighbourhood to Manukau City Centre following on from the upgrades of Barrowcliffe Bridge and Barrowcliffe Place.
6. The public realm upgrade will be complimentary to the town centre and its adjacent developments, create a quality bit of infrastructure that is desirable and accessible for the local community and be intergenerational.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) endorse the concept design of the Osterley Way (south) Streetscape Upgrade project as per Attachment A of the agenda report
b) note that Eke Panuku will combine the Osterley Way (south) Streetscape Upgrade project and Manukau Steps project into one project to create a better design outcome.
Horopaki
Context
7. Manukau is identified as a ‘Transform’ location in the Eke Panuku portfolio due to the suitability of the area for intensification and the potential benefits that urban development would have in this location. It is a centre with strong transport connectivity, by rail or bus, proximity to major universities and under used natural assets such as Te Puhinui and Hayman Park.
8. The project objectives are:
i) provide more space for walking and cycling by creating a new cycleway and an improved pedestrian environment
ii) tie in to works proposed by Corporate Property at the Manukau Hub to improve access to the building
iii) improve the north-south connections through the city centre by linking into existing and planned cycle networks
iv) create a people focused space and tie in with the Eke Panuku Manukau Steps project
v) provide more trees and vegetation to support urban ngahere and increase canopy cover.
Tātaritanga me ngā tohutohu
Analysis and advice
9. The concept design for Osterley Way aims to upgrade the two intersections on either side of the southern portion of Osterley Way, Manukau Station Road, and Putney Way. These upgrades include the installation of a new separate bidirectional cycle path along Osterley Way and new pedestrian crossings that are better located for optimal pedestrian use.
10. As part of the scope the project will include soft landscaping focusing on creating an urban ngahere, reducing the heat island effect and holistically connecting the green stitch from Hayman Park to Te Puhinui. A selection of Pacific and native plants that are hardy yet endemic to the Tāmaki Makaurau climate, soil type and environment will be explored. Colour, texture and year round interest will be important in the design. The planting palette will be considered with the planting species for the Manukau Steps project to create cohesion.
11. Multiple reviews will be undertaken by independent consultants to ensure the design is meeting health and safety standards throughout the design process. A Crime Prevention Through Environmental Design (CPTED) review, a lighting review, Safety in Design, and feedback will be sought from Blind and Low Vision NZ.
12. During the design process Eke Panuku realised that if the Osterley Way project and Manukau Steps project were to continue as two separate projects it would incur a significant cost for unnecessary and duplicated construction works. However, if the projects were to be combined and designed as one project, it would create more efficiency in consultation with stakeholders, and consultants’ costs. It would also make a more streamlined process during the consenting stage.
13. In October 2022, the project team will present a business case to Eke Panuku governance to seek approval for the concept design and proposed way forward. This will give the project team the mandate to proceed with the design phase and subsequently progressing with contracting the physical works.
Tauākī whakaaweawe āhuarangi
Climate impact statement
14. Construction activity will increase emissions through the manufacturing of building materials and products, use of plant machinery on site and so on. We will work to reduce this impact by working with the Corporate Responsibilities team at Eke Panuku. We will assess emissions and mitigation opportunities using the Eke Panuku Climate Change Strategy to help our design and construction impact to be low carbon and climate resilient where possible. We will work with the contractor to understand during the construction phase how waste management can be minimal. When complete, operational emissions are likely to be reduced as our project is aiming to encourage the public to use other active modes of transport and the upgraded streetscape will be able to facilitate this.
15. The project team have also engaged the council’s Urban Ngahere Specialist team and will work closely with them to ensure the tree and planting species proposed are in keeping with Auckland Council’s Urban Ngahere Strategy and provide enough canopy to help reduce the heat island effect that is prevalent for Manukau.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. Osterley Way is Auckland Transport land. Eke Panuku are working closely with the Planning team from Auckland Transport to ensure the design meets the Transport Design Manual standards and the design is functional and operational to meet all modal requirements.
17. Eke Panuku have been working with both Auckland Transport and Community Facilities during the concept design to gauge initial feedback around functionality and from a maintenance perspective. Key themes were around plant species, safety, delineation between the road carriageway and the proposed cycle path and ensuring the design meets the Transport Design Manual. The feedback has been considered and will be applied during the next phase of design. Both stakeholders will be involved during the detailed design process to ensure any concerns are addressed and mitigated where possible with regards to ongoing maintenance post completion.
18. Consequential opex for maintaining the road carriageway is expected to come from the Auckland Transport budget and for the streetscape the budget is expected to come from the Community Facilities budget for the current space. However, this will need to be worked through by all parties and agreed as Service Level Agreements will need to be amended to accommodate any new services that will be required.
19. Eke Panuku will continue to work with the council’s Corporate Property Unit to ensure both projects provide a cohesive design at the boundary where both projects meet. Monthly meetings are held to provide updates on both projects. Where possible Eke Panuku will minimise disruptions to the community and public.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
20. Eke Panuku have worked with the Ōtara-Papatoetoe Local Board since inception of the Transform Manukau programme and have provided regular updates to ensure the views of the local board are considered and consistent with the strategic vision outlined in the High Level Project Plan (HLPP) and Framework Plan.
21. An initial concept design was presented at the local board workshop on 26 July 2022 with a subsequent memo sent on 25 August 2022. No significant comments were provided by the local board members.
22. The project aligns with the Ōtara-Papatoetoe Local Board Plan 2020 outcome 1 and 6: Transform Manukau and connected area and easy to get around. Everyone can easily and safely get around on foot, bicycle, bus, train, and car. Osterley Way aligns with key initiative – work with AT to deliver key safety, cycling and bus priority projects, specifically improvements around Manukau City Centre.
Tauākī whakaaweawe Māori
Māori impact statement
23. Eke Panuku is currently undertaking an engagement process with mana whenua to help shape the future direction of projects within Manukau town centre. This process adheres to Eke Panuku Māori Outcomes Framework intended to identify key opportunities, themes and aspirations which are important to mana whenua and how they can be incorporated into the various Eke Panuku projects that sit within the Transform Manukau Framework Plan.
24. The project was presented to the mana whenua project working group on 1 August 2022. A list of opportunities of how mana whenua could be involved in the project were presented ranging from design, social and environmental.
25. A number of iwi expressed the opportunity to tender for the supply of native plants.
26. It was agreed that the project team would engage with the kaitiaki from Te Waiohua, comprising Ngaati Te Ata Waiohua, Ngaati Tamaoho and Te Ākitai Waiohua, to discuss the ongoing design opportunitiesto discuss the ongoing design opportunities.
27. Te Waiohua subcommittee met on 30 August 2022 where the project was introduced and a kōrero was had on how the partnership will work together on the project.
28. Eke Panuku will work with Te Waiohua to lead a ground-breaking blessing pre-construction and an opening blessing post completion.
Ngā ritenga ā-pūtea
Financial implications
29. The Osterley Way project is funded by Eke Panuku. The scale of the streetscape and road upgrade envisaged can be achieved using the existing council budgets assigned to Eke Panuku through the 10-year Budget 2021-2031.
30. Funds have been forecasted and will be submitted to the Eke Panuku governance forum for approval via an indicative business case.
31. The annual maintenance and operational costs will be confirmed through the next detailed design phase. It is expected to be funded using existing council budgets assigned to Auckland Transport and Community Facilities through the 10-year Budget 2021-2031.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
32. The following key risks for the project have been identified and a mitigation has been proposed to respond throughout the project lifecycle:
i) Risk: Lack of communication with Auckland Transport on future projects adjacent to Eke Panuku’s project boundary, may result in missed opportunities, redesign work for Eke Panuku or require unnecessary and additional reconstructions works during construction.
Mitigation: The project team are working closely with the Eke Panuku Strategic Project Manager who has the relationship with Auckland Transport, as well as connecting with the appropriate Auckland Transport representative on an adhoc basis to understand project designs, timelines, and potential collaboration.
ii) Risk: Adjacent public realm or site developments to the project boundary may not be taken into consideration during the design.
Mitigation: Regular communication with the Project Managers or Developments Managers from Eke Panuku or other entities that are working on sites that interface with the project boundary. Understand current project programmes, designs and construction implications that may affect the project.
Ngā koringa ā-muri
Next steps
33. Eke Panuku to gain endorsement from Auckland Transport for the concept design for Osterley Way.
34. Eke Panuku to submit a business case to our Internal Programme Steering Group in October 2022 to seek approval for the concept designs for the Osterley Way and Manukau Steps projects and provide the mandate to combine the projects during the design phase.
35. Eke Panuku to continue working with Auckland Transport, Community Facilities team, the Urban Ngahere Specialist team and Te Waiohua on the developed and detailed design for both the Manukau Steps and Osterley Way projects.
36. Eke Panuku to submit resource consenting documentation by June 2023.
Attachments
No. |
Title |
Page |
a⇩ |
Osterley Way Concept Design |
61 |
Ngā kaihaina
Signatories
Author |
Richard Davison - Priority Location Director |
Authoriser |
Sarah McGhee - Local Area Manager |
20 September 2022 |
|
Transform Manukau: Karina Williams Way Extension Works Concept Plan
File No.: CP2022/13188
Te take mō te pūrongo
Purpose of the report
1. To seek Ōtara-Papatoetoe Local Board endorsement for the concept design of the Karina Williams Way extension works.
Whakarāpopototanga matua
Executive summary
2. Eke Panuku is proposing a road extension capital work to connect the existing Karina Williams Way to Clist Crescent, providing a continuous through road linking Barrowcliffe Place to Manukau Station Road (Figure 1).
Figure 1: Proposed Karina Williams road extension concept design plan
3. The new road is designed to be a slow traffic environment (30km/hr) which provides safer pedestrian and cycling access; interspersed with street trees and lighting to introduce greater visual amenity and passive surveillance to the area.
4. Thirty-three on-street parking spaces will be created as meter controlled/user pay, primarily for the visitors of the district court and Rainbow’s End. The additional parking spaces aim to relieve parking pressure from 12 Manukau Station Road and to help unlock its redevelopment potential over time.
5. Karina Williams Way is currently owned and maintained by Eke Panuku as the existing turning circle does not comply with the Auckland Transport (AT) standard. The proposed design and layout of the extension will enable the entire Karina Williams Way to be vested to AT.
6. The construction of the road will require securing the land (Figure 2: Site context and location land) from 18 Manukau Station Road. Discussions are underway with the landowner in accordance with the council's 2012 decision (RDO/2012/240), along with the legalisation of the walkways adjacent to the district court.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) endorse the Karina Williams Way extension concept design to connect the existing Karina Williams Way to Clist Crescent, providing a continuous through road linking Barrowcliffe Place to Manukau Station Road, as outlined in figure 1 of the agenda report.
Horopaki
Context
7. The main objective of the project is aligned with “Transform Manukau programme business case Key Move 5- Enhancing community connectivity”, specifically to one initiative which calls for ‘promoting walkability by managing vehicle speeds, making intersection improvement and filling in missing links to the walking network’.
8. The strategic initiative also calls for ‘delivering increased levels of tree cover to assist with attractive streets and additional pedestrian and cyclist shade, plus shelter’.
9. The site-specific objectives are set out in the following:
i) improve connectivity for pedestrians and cyclists between the Barrowcliffe neighbourhood and Manukau city centre
ii) improve safety and functionality of the existing grass area where antisocial behaviour has often been reported
iii) increase on-street carparks, available for district court and Rainbow’s End visitors, and assisting the release of the future development site, 12 Manukau Station Road
iv) continue the existing ‘parking street’ layout of Karina Williams Way, and have interspersed street trees and landscape garden beds between the parking spaces/clusters
v) construct
a road that complies with AT design standards so the entire Karina Williams Way
can be vested to AT.
Figure 2: Site context and location plan
Tātaritanga me ngā tohutohu
Analysis and advice
10. The primary objective of the project is to develop a connecting road between the existing Karina Williams Way cul-de-sac to Clist Crescent with a safe and appropriate intersection. A consultant traffic engineer was engaged for the concept design work.
11. The design of the extension is proposed to provide a continuation of the existing Karina Williams Way cross-section that includes:
i) 7m wide carriage way with one lane in each direction
ii) 90-degree carparking spaces (4.5m deep by 2.8m wide) on the southern side and parallel parking spaces (6.0m long by 2.5m wide) on the northern side, with trees interspersed
iii) raised tables for traffic calming.
12. In addition, the proposed layout has also taken the following elements into consideration - topography, vehicle tracking, sight distance, safety, parking, existing site access, pedestrian accessibility, landscape planting and stormwater design.
13. Based on the variation of the intersection design, three options were investigated at this concept design phase: Option 1. “roundabout”; Option 2. “stop control”; and Option 3. “give-way control”.
14. A multi-criteria assessment (MCA) was formulated to evaluate these options. Detailed criteria in responding to strategic outcomes were developed to score each option against connectivity, AT road design, optimise parking, public realm, feasibility, and site specific.
15. Option 3: “give-way control” scored highest overall, particularly from the streetscape, legibility of movement and feasibility perspective. It is therefore selected as the preferred option for concept design (refer to Figure 1: Proposed concept design plan).
16. The concept design indicates that carparking is to be provided on both the northern and southern sides of the road with parallel and 90° angle parking, interspersed with street trees and planting to continue the established ‘tree-lined’ visual and landscape amenity.
17. A pedestrian footpath is proposed to be extended along the northern side of the road adjacent to the medical centre. On the southern side of the road extension no footpath is proposed due to the high costs of a retaining wall required.
18. The exclusion of this southern footpath will aide in preventing loitering and reduce anti-social activities at the boundary interface with Rainbow’s End, where plant/machinery is located creating a ‘dead zone’ for passive surveillance on their property.
19. Due to the low traffic volumes in the vicinity, and a slow traffic environment (30km/hr), informal pedestrian crossing and movements are expected to occur safely throughout the extension.
20. Pedestrian legibility will be further improved by provision of a raised table crossing near the junction of Clist Crescent.
Tauākī whakaaweawe āhuarangi
Climate impact statement
21. The objective of the design is to achieve a slow traffic environment (30km/hr). The construction of this project will introduce safer access for pedestrians and cyclists which in turn is likely to promote active transport modes and is unlikely to result in increased carbon emissions. The project will address embodied carbon emissions through subsequent design phases to address the impact of embodied carbon.
22. The parking street design incorporates interspersed street trees and lower shrubs planting that will contribute to Manukau urban ngahere. Manukau will be subject to increased temperatures in the future and this planting will help to mitigate increased temperatures through the urban heat island effect.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. The concept design has been developed in consultation with Auckland Transport (AT) and has received ‘approved design in principle’ from AT. This is important as once completed, the road will be vested with AT.
24. Consequential Operating Expenditure (Opex) for maintenance of the road carriageway is expected to be carried out by AT.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
25. Eke Panuku has worked closely with the Ōtara-Papatoetoe Local Board since inception of the Transform Manukau programme to ensure the views of the local board are considered and consistent with the strategic objectives outlined in the programme business case.
26. The project overview and concept design were presented at a local board workshop on 6 September 2022. Local board members acknowledge and support the concept plan developed to-date.
27. The project is closely aligned with Outcome 6: Connected area and easy to get around, as set out in the Ōtara-Papatoetoe Local Board Plan 2020. It provides alternative and safe vehicle, pedestrian and cycling access.
28. One existing mature tree, located at the entrance (northern corner) of the new extension, will likely require removal. Eke Panuku will work with council arborists to ensure a suitable mitigation, such as introducing a similar size/species of tree to the new road, agreed through the resource consent process.
Tauākī whakaaweawe Māori
Māori impact statement
30. Eke Panuku is currently undertaking an engagement process with mana whenua to help shape the future direction of projects within Manukau city centre. A specific project update will be added to the next hui.
31. Eke Panuku will continue to update mana whenua in the following design phases to gauge support and feedback.
Ngā ritenga ā-pūtea
Financial implications
32. Project funding is being provided by Eke Panuku with a business case being prepared to request capital expenditure of $2.3 million to complete the design, consenting and delivery phases.
33. This budget is indicative based on the current level of design and is subject to fluctuation as the design progresses and costs are finalised.
34. Subject to funding approval, construction is programmed to commence in FY24 and completed in FY25.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
35. The time required to obtain Resource Consent and Engineering Plan Approval could affect construction commencement date. To mitigate this risk, consents will be lodged at the earliest opportunity, and processes will be run in parallel when possible.
36. There is some risk that the road might not be accepted by AT for vesting. Eke Panuku will continue to work closely with AT to ensure they are a part of the design process and are satisfied with the design and construction standard.
Ngā koringa ā-muri
Next steps
37. Following endorsement of the concept design, Eke Panuku will proceed with developed design, consenting phase, contractor procurement and construction delivery.
38. Engagement with the Ōtara-Papatoetoe Local Board and neighbouring stakeholders will continue as the project progresses through developed design and into construction phases.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Richard Davison - Priority Location Director, Eke Panuku Development Auckland |
Authoriser |
Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Unlock Old Papatoetoe: Cambridge Terrace Extension Concept Design
File No.: CP2022/10928
Te take mō te pūrongo
Purpose of the report
1. To seek Ōtara-Papatoetoe Local Board endorsement of the Cambridge Terrace Extension Concept Design.
2. To endorse the public notification of Auckland Council’s intention to revoke the reserve status of 21 St George Street and a portion of 27 St George Street, Papatoetoe under s24 Reserves Act 1977.
Whakarāpopototanga matua
Executive summary
3. A 160m extension of Cambridge Terrace is proposed to run through Stadium Reserve providing a tree lined, slow traffic connection from the existing Cambridge Terrace north to Stadium Lane.
4. This will create a formal edge to the reserve providing vehicle, pedestrian and cycling access and improving passive surveillance of the precinct.
5. This new road will also unlock the development potential of the site currently occupied by the Teaching Gardens and Foodhub for residential uses.
6. Construction of the road will result in the loss of some car parks where it joins Stadium Lane, and these are proposed to be replaced by additional car parking located on the site of the Stadium Lane playground.
7. A new playground is to be developed as part of another project - Stadium Reserve Upgrade.
8. The local board is asked to confirm it endorses the commencement of public notification and iwi engagement for the proposed revocation of reserves under the Reserves Act 1977.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) endorse the Cambridge Terrace Extension Concept Design as per Attachment A of the agenda report.
b) endorse the revocation of the reserve’s status under the Reserves Act 1977 of:
i) 21 St George Street, Papatoetoe being Section 4 SO 477408 contained in 726599
ii) a portion of 27 St George Street, Papatoetoe comprising:
A) Section 3 SO 477408 contained in 725092
B) Part Lot 31 DP 7551 contained in NA321/269
C) Lot 3 DP 19713 contained in 725093
D) Lot 4 DP 19713 contained in 725093
E) Lot 5 DP 19713 contained in 725093
F) Lot 3 DP 42224 contained in NA1152/21.
Horopaki
Context
9. Papatoetoe Stadium Reserve is comprised of 14 separate land parcels that are subject to the Reserves Act 1977. The land is bounded to the west by Tavern Lane and the railway corridor, to the north by Old Papatoetoe shopping precincts, to the east by Wallace Road and to the south by residential housing.
10. The majority of the flat open space at Stadium Reserve is currently leased to third parties. These include Allan Brewster Leisure Centre (ABLC), Auckland Teaching Gardens Trust, St George Bowling club and Foodhub. The remaining passive recreation space at the reserve is compromised due to its uneven topography or layout.
11. Stadium Reserve attracts low visitation because of its obscure access, unstructured layout, fenced leased areas which create visual barriers from street frontages, negative perceptions of safety and low recreational appeal.
12. Central to Eke Panuku Unlock Old Papatoetoe Programme is the reconfiguration of Stadium Reserve and the surrounding land parcels. This is proposed to be achieved through the development of a new road extending Cambridge Terrace north through the reserve to meet Stadium Lane. The residual land to the east of the new road will be developed for residential uses, and the new road will provide a formal edge to Stadium Reserve.
13. To enable the development, the affected land parcels will be required to go through the revocation process under s24 Reserves Act 1977 to enable the project to be completed. The local board will be notified of any submissions received through the consultation process prior to the Parks, Arts, Community and Events Committee (PACE) making its decision.
Figure 1: Map of Old Papatoetoe showing proposed Cambridge Terrace Extension
Tātaritanga me ngā tohutohu
Analysis and advice
14. Cambridge Terrace Extension is proposed as a slow speed environment creating a quality formal road edge to the reserve improving safe access and passive surveillance for reserve users. The road will have a single traffic lane in each direction with traffic calming provided by two raised pedestrian crossings and one speed table.
15. Parking bays are to be provided on the eastern side of the road interspersed with street trees and planting.
16. Pedestrian legibility will be improved through this initiative by connecting missing parts of the pedestrian network and enhancing safety of the existing street network.
17. A pedestrian footpath is located on the eastern side of the road within the road corridor. The western footpath will be located within the reserve allowing it to navigate around existing protected trees and for path alignment to serve the purposes of the reserve.
Figure 2: Cambridge Terrace schematic transport plan
18. A bi-directional separated cycleway is proposed within the new road corridor. This will become part of Auckland Transport’s Strategic Cycling Network connecting Papatoetoe and Puhinui Stations as well as delivering safe cycling infrastructure directly into Old Papatoetoe township.
19. Street trees, planting and rain gardens are included to help manage stormwater flows and improve the environmental outcomes for the area.
20. Additionally, the new road will enable the development of intensified residential housing at 27 St Georges Road on land currently occupied by leased tenancies (Teaching Gardens and Foodhub).
Stadium Lane
21. Following construction of the Cambridge Terrace Extension and successful completion of the reserve revocation process, it is expected that the ownership and management of both the new road and Stadium Lane will be transferred to Auckland Transport.
22. Currently Stadium Lane is functioning as a street with public access linking Wallace Road to the intersection of St George/Station Road. However, the design, with 90° parking and trolley returns, is more supermarket car park than public street.
Figure 3: Stadium Lane existing
23. The preferred option is to modify Stadium Lane to deliver the basic requirements of an urban street while keeping as close to the current state as possible. Footpaths are proposed with pedestrian priority, and street trees and planting are introduced to define the street. In addition, 90° parking is changed to 60° improving safety for reverse manoeuvring.
24. Some car parking will be lost where the new road joins Stadium Lane and the existing supermarket car park. This will be made up for by the construction of a new car park area on the site of the existing Stadium Lane playground. This playground is intended to be removed and replaced by a new all ages, all abilities playground developed as part of the Stadium Reserve upgrade.
Figure 4: Stadium Lane modifications including additional car parking
Tauākī whakaaweawe āhuarangi
Climate impact statement
25. Construction of this road will include high quality pedestrian and cycling facilities thereby encouraging public use of active modes of transport.
26. The road has been designed to have the narrowest cross section possible reducing impervious surfaces and maximizing residual open space in the reserve.
27. Additionally, street trees, planting and rain gardens are proposed assisting with stormwater management and contributing to the urban ngahere.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
28. The concept design has been developed in consultation with Auckland Transport (AT) and Auckland Council Community Facilities (CF) and has received ‘agreement in principle’ from both agencies. This is important as the road will be developed through the reserve which is managed by CF and once completed will be vested as road with AT.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
29. Construction of the new road will enable development of the site at 27 St Georges Road for residential purposes. The sale of this site will contribute to the costs of road construction as well as to the wider upgrade of Stadium Reserve including development of a new playground.
30. There will be some loss of public open space as a result of both the road construction and the residential site development. Future opportunities may exist to repurpose the site at 86 Cambridge Terrace currently occupied by the St George Bowling Club. This site could be developed as an extension of Stadium Reserve increasing land available to the general public.
31. The residential developments at 27 St Georges Road, 86 Cambridge Terrace as well as the old St Georges tavern site at 3 St Georges Road, all contribute to the urban intensification of this area providing vitality and passive surveillance of the recreational precinct.
32. Following construction of the new road it is intended to close Tavern Lane as a through road between Cambridge Terrace and St Georges Road. Tavern Lane will remain to access the Alan Brewster Leisure Centre from Cambridge Terrace and will provide access to the 3 St Georges Road residential development from St Georges Road. Pedestrians and cyclists will still be able to use Tavern Lane, but cars will not be able to use it as a through route.
Tauākī whakaaweawe Māori
Māori impact statement
33. Preliminary engagement with mana whenua has been undertaken for the Stadium Reserve precinct where the Cambridge Terrace Extension and the Stadium Reserve projects have been discussed as a joint package.
34. The Cambridge Terrace Extension project provides opportunity for mana whenua input principally through tree and plant species selection and this will be progressed in the developed design phase.
35. We anticipate significant opportunities for mana whenua input and cultural interpretation in the design of the Stadium Reserve upgrade.
Ngā ritenga ā-pūtea
Financial implications
36. Project funding is being provided by Eke Panuku with a business case being prepared to request funding to progress the next stage of developed design and consenting.
37. Subject to funding approval, construction is programmed for delivery during financial year 2025.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
38. The time required to obtain Resource Consent and Engineering Plan Approval could affect construction commencement date. To mitigate this risk consents will be lodged at the earliest opportunity and wherever possible processes will be run in parallel.
39. COVID-19, or a variant of, may impact the indicative project timeframes and project completion is dependent on remaining at the current level and not having additional restrictions to work.
40. Global supply chain issues may affect project timeframes and/or project costs. The project team will review cost estimates at regular intervals including consideration of alternative options for materials, construction methodology and design modifications to minimise risk.
Ngā koringa ā-muri
Next steps
41. Following local board endorsement of the concept design, Eke Panuku will proceed with developed design and consenting phases.
42. Completion of the required reserve revocation process in accordance with s24 Reserves Act 1977.
43. Engagement with the Ōtara-Papatoetoe Local Board will continue as the project progresses through developed design and into construction.
Attachments
No. |
Title |
Page |
a⇩ |
Cambridge Terrace Extension Concept Design |
81 |
Ngā kaihaina
Signatories
Author |
Tim Keat - Senior Growth Development Specialist |
Authorisers |
Richard Davison - Priority Location Director, Eke Panuku Development Auckland Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Adoption of the scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan
File No.: CP2022/13549
Te take mō te pūrongo
Purpose of the report
1. To adopt the scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan.
Whakarāpopototanga matua
Executive summary
2. On 21 June 2022 Ōtara-Papatoetoe Local Board approved the Customer and Community Services work programme including item 1442 to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan [OP/2022/83].
3. This item has $25,000 Locally Driven Initiatives operational budget allocated with Sport New Zealand contributing a further $25,000, administered through their regional partner Aktive.
4. The scope will guide the development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan which provides a comprehensive analysis of the local sport and active recreation facility network.
5. The scope can be defined by three sub-categories; geographic area, type of activity, and facility model, to provide focus on what is captured and where:
a) geographic scope - the geographic scope will focus on provision within the Ōtara-Papatoetoe Local Board area with consideration for neighbouring communities, rohe boundaries specifically identified by mana whenua, sub-regional facilities and/or bespoke facilities that may not be within the local board remit.
b) type of activity - the scope of activity type is sport and active recreation as defined within Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039.
c) facility model - the full network scope entails investigation of all facilities providing community access for sport and active recreation irrespective of ownership or operational model including:
i) council owned land; council owned and operated facilities
ii) council owned land; council owned facility; community operated facilities (leased)
iii) council owned land; community owned and operated facilities
iv) council owned community facilities with potential for sport and active recreation
v) ministry of Education (MoE) owned and operated facilities
vi) facilities of cultural significance providing community outcomes
vii) places of worship and education facilities (non-MoE) where there is community access
viii) private or commercially owned and operated facilities where there is community access.
6. Development of the plan will continue through various community consultation and engagement phases before an analysis of findings and presentation of the draft plan in March/April 2023.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) adopt the full facility network scope to guide the development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan as detailed in Attachment A of the agenda report.
Horopaki
Context
Ōtara-Papatoetoe Local Board - Customer and Community Services Work Programme 2022/2023
7. On 21 June 2022 Ōtara-Papatoetoe Local Board approved the Customer and Community Services work programme including line item 1442: Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan.
8. The activity description for line item 1442 is: Develop a Sport and Active Recreation Facilities Plan to identify gaps and needs of facilities and guide local board decision-making with regards to investment, advocacy, and partnership opportunities. Development of the plan will support increased participation outcomes through greater utilisation and optimisation of assets [OP/2022/83].
9. This item has $25,000 Locally Driven Initiatives operational budget allocated with Sport New Zealand contributing a further $25,000, administered through its regional partner Aktive.
Sport and Active Recreation Facilities Plans
10. Sport and active recreation facilities plans offer strategic guidance to inform decision-making regarding investment, advocacy, partnerships, and opportunities within the sport and recreation facility network.
11. These plans outline the current network of sport and active recreation facilities across a specified geographic area and identifies existing and future provision challenges and needs.
12. Key outputs include:
· consolidated inventory of sport and active recreation facilities
· themes and trends of local facility needs and issues
· assessment of potential impacts of demographic and infrastructure changes
· identification of gaps in facility provision against current and future needs
· framework for prioritising projects/potential opportunities for further analysis and assessment
· prioritised list of projects/opportunities to provide clear direction to support advocacy, resource allocation and leasing decisions.
Ōtara-Papatoetoe Local Board Plan
13. Ōtara-Papatoetoe Local Board currently support sport and active recreation facilities through operational funding, capital funding and community leases within the Customer and Community Services work programme.
14. The development and effective implementation of the plan relates to several outcomes, objectives, and key initiatives within the Local Board Plan as detailed below.
Table 1: Ōtara-Papatoetoe Local Board Plan - Strategic alignment
Outcome |
Objective or key initiative |
Parks and facilities that meet our people’s needs |
Objective: Ensure our parks and facilities meet local needs for sports, recreation, and community activity Key initiative: · Sports field upgrade at Papatoetoe Recreation Reserve · New toilet and changing room facilities at Te Puke ō Tara Park, Aorere Park and Kohuora Park · Continue to seek opportunities for private partnerships to fund shortfalls in budget |
Transform Manukau |
Objective: Creating open civic and green areas that are attractive, well used, safe and sustainable Key initiative: Complete the Manukau Sports Bowl master plan, advocate for funding, and seek opportunities to implement the plan |
A thriving, inclusive and safe community |
Objective: An active and engaged community, leading local initiatives Key initiative: Continue free access to our swimming pools, funded through a local targeted rate |
Increasing Aucklanders’ Participation in Sport – Investment Plan 2019 – 2039
15. In July 2019, the council adopted a strategic plan to guide investment into community sport identifying three key sector challenges:
· the demand for sport in Auckland is growing and changing, while the existing facilities are ageing
· not all Aucklanders have the same access and opportunities for sport
· Auckland Council needs a more structured and strategic approach to invest in sport.
16. The development of a localised plan will offer specific insights into opportunities and challenges across the facilities network whilst highlighting synergies and uniqueness relative to sector-wide trends.
17. The Investment Plan will support the development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan and provides principles to assess projects and opportunities identified following community consultation.
Tātaritanga me ngā tohutohu
Analysis and advice
Scope of works
18. The scope will guide the development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan which provides a comprehensive analysis of the local sport and active recreation facility network.
19. This scope offers a platform to capture a holistic understanding of facility provision and critically, a network overview of facilities offering community access and the subsequent levels of supply and demand.
20. The scope can be defined by three sub-categories; geographic area, type of activity, and facility model, to provide focus on what is captured and where.
Geographic area
21. The plan will consider community need and facility priorities within a specific, defined geographic area.
22. The geographic scope will focus on provision within the Ōtara-Papatoetoe Local Board area with consideration for neighbouring communities, rohe boundaries specifically identified by mana whenua, sub-regional facilities and/or bespoke facilities that may not be within the local board remit.
23. This geographic scope provides a number of key benefits and is targeted to a defined area to provide the best outcomes for the communities of Ōtara-Papatoetoe as participants and/or facility providers.
Table 1: Benefits of geographic scope
Element of geographic scope |
Benefits |
Neighbouring communities |
This recognises that participation is not necessarily defined by local board boundaries. Residents of Ōtara-Papatoetoe may consume their sport and active recreation within a neighbouring local board and vice versa facilities within Ōtara-Papatoetoe host participants that do not reside with the local board area. Understanding participation patterns and facility needs help guide decision-making. |
Rohe boundaries or areas of cultural significance identified by mana whenua |
Provides decision-makers and user-groups with facility needs, specific direction for sites of significance and considerations when working in collaboration with mana whenua. Rohe boundaries do not align with local board areas however this scope allows mana whenua iwi to include areas with supporting rationale. |
Sub-regional facilities outside of Ōtara-Papatoetoe |
Facilities of scale provide scope to facilitate participation for a wide population catchment and should be factored into provision requirements across the catchment they service. Insights of sub-regional provision will identify network gaps and ensure future investment is not duplicated. |
Bespoke facilities outside of Ōtara-Papatoetoe |
Facilities that provide a unique or highly specific offering may have less localised need. Understanding the network and the relative demand and supply will ensure decision-making is strategic and avoids duplication. |
24. Ōtara-Papatoetoe shares borders with Māngere-Ōtāhuhu to the north, Howick to the East and Manurewa to the south. Each of these local boards have a sport and active recreation facilities plan providing a valuable insight into provision neighbouring Ōtara-Papatoetoe including sub-regional facilities and bespoke facilities.
Type of activity
25. There are a myriad of different ways Aucklanders get active. The focus of this plan is to identify supply and demand gaps and opportunities within the Ōtara-Papatoetoe sport and active recreation infrastructure network.
26. The scope will help define and categorise what people are doing to get active before the development of the plan then provides a geospatial analysis of how and where this occurs, what infrastructure requirements there are and solutions to promote and support participation aspirations.
27. The scope of activity type is sport and active recreation as defined within Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039:
· Sport: Physical activity that is competitive, organised and involves the observation of rules. It may be participated in either individually or as a team
· Active Recreation: Physical activity that is informal and done for wellbeing, health and/or enjoyment. It may be participated in either individually or with a group.
28. Other forms of physical activity including ‘play’ and ‘physical education’ will not be specifically addressed however a mix of existing local and regional plans and policies will complement this mahi.
29. The scope of activity will include consideration for non-affiliate and/or casual sport and recreation facility use.
Facility model
30. The demand for sport in Tāmaki Makaurau is growing and changing with communities participating across a wide range of places and spaces of differing facility ownership and operating models.
31. The full network scope entails investigation of all facilities providing community access for sport and active recreation irrespective of ownership or operational model including:
a) council owned land; council owned and operated facilities
b) council owned land; council owned facility; community operated facilities (leased)
c) council owned land; community owned and operated facilities
d) council owned community facilities with potential for sport and active recreation
e) Ministry of Education (MoE) owned and operated facilities
f) facilities of cultural significance providing community outcomes
g) places of worship and education facilities (non-MoE) where there is community access
h) private or commercially owned and operated facilities where there is community access.
32. Offering insights of provision across the full range of providers delivers several key benefits and considerations.
Table 2: Key benefits and considerations
Facility model or opportunity |
Benefit or consideration |
Council-related |
Understanding the council owned network allows the local board and council to make informed asset-based decisions and direct resourcing strategically. |
Community-owned |
Support for community-led development can be provided via direct grant investment, advocacy to regional or external funders and providing tenure assurances through leasing decisions that achieve the best community outcomes. |
Community sport sector |
Diversity of needs provides opportunities for partnership and to highlight new, innovative solutions for provision outside the traditional club network. |
Partnership |
A broad mix of providers offers opportunity for mutual strategic alignment and to leverage council investment. |
Network overview |
Capturing a true sense of the network will provide decision-makers with direction as to where, what and how to achieve the best outcomes for the community irrespective of ownership. |
Scope summation
33. The scope detailed will provide a platform to capture the full local, sport and active recreation facilities network in its truest sense, recognising that the community sport sector is complex, diverse, and growing.
34. The three sub-categories help to focus the extent of investigation and subsequent findings, to support decision-making across the facilities network.
35. Flexibility in the geographic scope allows for buy-in from key stakeholders such as mana whenua and will provide a natural start point for engagement with neighbouring local boards where there is mutual benefit.
36. Defining the type of activity gives clarity whilst acknowledging various other plans and workstreams exist such as the Manukau sports Bowl Masterplan, Eke Panuku’s Transform Manukau project and the Ōtara-Papatoetoe Play Network Gap Analysis, all of which will complement this kaupapa.
37. The broad facility model scope recognises that whilst the local board plays an important role in the community sport facilities network, implementation of the plan will require a diverse mix of funders and partnerships.
Tauākī whakaaweawe āhuarangi
Climate impact statement
38. There will be no direct impact on greenhouse gas emissions from the adoption of the scope to develop the plan.
39. Following adoption of the final plan, implementation may involve investment into individual projects which would be assessed for climate impact before decision-making or investment by the local board.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
40. Staff will seek input from teams across Parks and Community Facilities, Regional Services and Strategy, and Active Communities.
41. Eke Panuku will be engaged directly in order to understand the provision of sport and active recreation within both the Transform Manukau and Old Papatoetoe remits inclusive of the Manukau Sport Bowl master planning project and Te Whakaoranga o te Puhinui – Puhinui Regeneration Charter.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
42. On 30 August 2022, the local board gave approval for the proposed scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan.
43. As part of the local board engagement verbal feedback was provided with key considerations including:
a) Scope to inform decision-making for lease renewals including Highbrook Aero Modellers and East Tāmaki Bowling Club.
Any sport and active recreation facilities or sites offering community access will be considered within scope. The plan will provide an understanding of community need for the specific code/activity, membership demographics and trends, compatibility of alternate uses for the site, and network considerations.
b) Local board funding
The scope provided will offer insights across the facility network, both council and non-council, and should be used as a tool to advocate for regional funding from the governing body as well as external funders. The plan will provide an overview of the uniqueness, opportunities and challenges of the Ōtara-Papatoetoe sport and active recreation facility network.
c) Mana whenua engagement
The local board endorsed the approach to present a project overview to mana whenua before inviting iwi with further interest to be engaged on an ongoing basis as the plan is developed. Mana whenua will also be offered the opportunity to tailor the geographic scope to align with specific areas of interest.
Tauākī whakaaweawe Māori
Māori impact statement
44. Staff presented a project overview at the 31 August 2022 Mana Whenua Forum before answering questions and providing further details for ongoing engagement.
45. Throughout the duration of the plan development there will be consultation with mana whenua iwi, mataawaka, marae, kura, and internal Māori Outcomes staff within the council.
Ngā ritenga ā-pūtea
Financial implications
46. There are no financial implications related to the adoption of the scope to develop the plan.
47. Ōtara-Papatoetoe Local Board has allocated $25,000 from the 2022/2023 Locally Driven Initiatives operational budget for the development of the plan [OP/2022/83].
48. Sport New Zealand Ihi Aotearoa has contributed a further $25,000 to be administered through its regional partner Aktive.
49. Future implementation of the plan may have a standalone budget and subsequently offer an opportunity to analyse related financial implications. This will be considered as part of future work programmes.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
50. There are no significant risks in adopting the scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan.
Ngā koringa ā-muri
Next steps
51. Ōtara-Papatoetoe Local Board adopt the scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan.
52. Staff proceed to appoint a consultant and formalise a services agreement including the adopted scope of works.
53. Development of the plan will continue through various community consultation and engagement phases before an analysis of findings and presentation of the draft plan in March/April 2023.
Attachments
No. |
Title |
Page |
a⇩ |
Scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan |
91 |
Ngā kaihaina
Signatories
Author |
Kieran Nevey - Sport & Recreation Lead |
Authorisers |
Dave Stewart - Manager Sport & Recreation Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Local Board Annual Report 2021/2022
File No.: CP2022/12403
Te take mō te pūrongo
Purpose of the report
1. To seek local board adoption of the 2021/2022 Annual Report for the Ōtara-Papatoetoe Local Board, prior to it being adopted by the Governing Body on 29 September 2022.
Whakarāpopototanga matua
Executive summary
2. The Auckland Council Annual Report 2021/2022 is being prepared and needs to be adopted by the Governing Body by 29 September 2022. As part of the overall report package, individual reports for each local board are prepared.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) adopt the draft 2021/2022 Ōtara-Papatoetoe Local Board Annual Report as set out in Attachment A tabled at the meeting
b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.
Horopaki
Context
3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.
4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of its local board plan.
Tātaritanga me ngā tohutohu
Analysis and advice
5. The annual report contains the following sections:
Section |
Description |
Mihi |
The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English. |
About this report |
An overview of what is covered in this document. |
Message from the chairperson |
An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance. |
Local board members |
A group photo of the local board members. |
Our area – projects and improvements |
A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area. |
Performance report |
Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges. |
Our performance explained |
Highlights of the local board’s work programme which contributed to a performance outcome |
Local flavour |
A profile of either an outstanding resident, grant, project or facility that benefits the local community. |
Funding impact statement |
Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances. |
Tauākī whakaaweawe āhuarangi
Climate impact statement
6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the local board chairperson before the report is submitted for adoption by the Governing Body.
Tauākī whakaaweawe Māori
Māori impact statement
9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.
Ngā ritenga ā-pūtea
Financial implications
10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2021/2022.
11. There are no financial implications associated with this report.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.
13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.
Ngā koringa ā-muri
Next steps
14. The next steps for the draft 2021/2022 Annual Report for the local board are:
· Audit NZ review during August and September 2022
· report to the Governing Body for adoption on 29 September 2022
· release to stock exchanges and publication online on 30 September 2022
· physical copies provided to local board offices, council service centres and libraries by the end of October 2022.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Faither Smith – Lead Financial Advisor |
Authorisers |
Mark Purdie – Manager Local Board Financial Advisory Louise Mason - General Manager Local Board Services Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Amendment to 2022/2023 – 2024/2025 Ōtara-Papatoetoe Local Board Customer and Community Services Work Programme
File No.: CP2022/13540
Te take mō te pūrongo
Purpose of the report
1. To seek approval to make a financial amendment to an approved project in the 2022/2023 - 2024/2025 Customer and Community Services work programme.
Whakarāpopototanga matua
Executive summary
2. The Governing Body adopted the Annual Budget 2022/2023 on 7 June 2022 (GB/2022/45), approving the deferral of $230 million capital expenditure.
3. The local board adopted the local content for the Annual Budget 2022/2023, which included the Ōtara-Papatoetoe Local Board Agreement 2022/2023 on 21 June 2022 (OP/2022/88).
4. The local board adopted its 2022/2023 - 2024/2025 Customer and Community Services work programme on 21 June 2022 (OP/2022/83).
6. The note below formed part of the local board’s resolution of the 2022/2023 - 2024/2025 Customer and Community Services work programme. It was anticipated that the work programme would require amendments once the Annual Budget 2022/2023 was adopted:
· note that there may be minor changes to year one of the 2022/2023 Local Board Customer and Community Services Work Programme, and other changes in years two and three which are approved in principle, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year.
7. The local board budget impacted by the $230 million capital expenditure deferral was the Ōtara-Papatoetoe locally driven initiative capital expenditure (LDI capex) fund in financial year 2024/2025.
8. As part of the 2022/2023 - 2024/2025 Customer and Community Services work programme, the local board approved in principle projects funded with LDI capex in 2024/2025 to the value of $733,590.
9. The Annual Budget 2022/2023 has reduced this budget to $610,282, deferring $123,308 to later financial years. This has resulted in the LDI capex programme of projects being overallocated in financial year 2024/2025 by $123,308.
10. To rectify subsequent 2024/2025 LDI capex overallocation, staff recommend a locally driven initiative project budget be rephased over 2 financial years to reconcile with the available LDI capex budget of $610,282.
11. It is anticipated that the project delivery timeframe will not be impacted by rephasing the budget, as the project is approved as part of the Risk Adjusted Programme (RAP).
12. Staff have discussed the proposal and rationale for this change with the local board at the local board workshop held on 30 August 2022.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) approve a change in budget allocation in the Ōtara-Papatoetoe Local Board 2022/2023 to 2024/2025 Customer and Community Services work programme:
i) amending the budget allocation in project ID No 31866 - Kohuora Park – upgrade playground, from $250,000 in 2024/2025 to $126,692 in 2024/2025 and defer the allocation of $123,308 to the following financial year 2025/2026.
Horopaki
Context
Locally Driven Initiatives (LDI) capital work programme detail
13. At the time the work programme was approved, the locally driven initiative budget available to allocate to the local board discretionary projects is shown in table 1 below:
Table
1: Approved Locally Driven Initiative capital budget, approved allocation, and
balance detail
(Before the Annual
Budget deferral was adopted)
Budget Source |
2022/2023 |
2023/2024 |
2024/2025 |
Locally Driven Initiative capital - budget |
$0 |
$105,000 |
$733,590 |
Locally Driven Initiative capital - approved allocation |
$0 |
$105,000 |
$733,590 |
Locally Driven Initiative capital - balance |
$0 |
$0 |
$0 |
14. As part of the Ōtara-Papatoetoe Local Board 2022/2023 to 2024/2025 Customer and Community Services work programme, numerous discretionary projects were approved with locally driven initiative capital expenditure budget as shown in table 2 below:
Table
2: Approved Locally Driven Initiative capital works programme
(Before the Annual
Budget deferral was adopted)
Project |
Activity Name |
2022/2023 |
2023/2024 |
2024/2025 |
26310 |
Auckland Urban Forest (Ngahere) Strategy - Growing Phase - Ōtara-Papatoetoe 2019/20 |
$0 |
$25,000 |
$0 |
28346 |
Auckland Urban Forest (Ngahere) Strategy - Growing Phase - Ōtara-Papatoetoe 2020/21 |
$0 |
$40,000 |
$0 |
31866 |
Kohuora Park – upgrade playground |
$0 |
$0 |
$250,000 |
36667 |
Ōtara-Papatoetoe - install a memorial monument for Pacific and Māori returned servicemen |
$0 |
$0 |
$10 |
31677 |
Ōtara-Papatoetoe - install new signage -Te Kete Rukuruku - Māori naming of parks and places |
$0 |
$15,000 |
$0 |
36665 |
Ōtara-Papatoetoe - plant 51 memorial trees |
$0 |
$0 |
$10 |
36406 |
Papatoetoe Recreation Ground (Kingswood Reserve) - build an outdoor fitness station |
$0 |
$25,000 |
$126,241 |
30519 |
Tupu Youth Library - install closed-circuit television cameras and lighting |
$0 |
$0 |
$107,329 |
31875 |
Waenganui [Allenby Park] - upgrade playground |
$0 |
$0 |
$250,000 |
Total LDI Capex Allocation (approved) |
$0 |
$105,000 |
$733,590 |
Adopted Annual Budget 2022/2023 impacts
15. The capital expenditure deferral adopted in the Annual Budget 2022/2023 subsequently reduced the Ōtara-Papatoetoe Local Board’s locally driven initiative capital expenditure budget in 2024/2025, which has resulted in an overallocation of $123,308 in 2024/2025 as shown in table 3 below:
Table
3: Approved Locally Driven Initiative Capital expenditure, allocation, and
balance detail
(After the Annual
Budget deferral was adopted)
Budget Source |
2022/2023 |
2023/2024 |
2024/2025 |
Locally Driven Initiative capital - budget |
$0 |
$105,000 |
$610,282 |
Locally Driven Initiative capital - approved allocation |
$0 |
$105,000 |
$733,590 |
Locally Driven Initiative capital - balance |
$0 |
$0 |
-$123,308 |
16. To mitigate the subsequent overallocation it is recommended that a locally driven initiative project budget be rephased over 2 financial years to reconcile with the available LDI capex budget.
Risk Adjusted Programme (RAP)
17. The locally driven initiative projects in table 2 have been approved as part of the Risk Adjusted Programme (RAP).
18. The Risk Adjusted Programme was first implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.
19. Several approved capital projects in the 2023/2024 and 2024/2025 work programme have been identified as part of the Risk Adjusted Programme.
20. Local board approval was granted (OP/2022/83) to commence these projects in the 2022/2023 financial year, so that they can be prioritised if other approved projects cannot be delivered or are delayed due to unforeseen reasons.
Tātaritanga me ngā tohutohu
Analysis and advice
21. Staff have assessed the approved 2023/2024 - 2024/2025 locally driven initiative capital programme to determine which projects would not be significantly impacted with rephasing the current budget allocation.
22. Staff propose rephasing the budget allocated to project ID No 31866 - Kohuora Park – upgrade playground. This project has an approved budget of $250,000 in the 2024/2025 financial year. It is proposed that this funding allocation be reduced to $126,692 in 2024/2025, deferring the balance of the budget of $123,308. The amount of $123,308 is proposed to be allocated from the locally driven initiative capital budget in 2025/2026 as shown in table 4 below.
23. The analysis of this proposed financial amendment was undertaken in collaboration with the project delivery staff and reviewed by the local board’s financial advisors. It is not anticipated that the proposed rephasing of the 2024/2025 budget will impact the original estimated completion date of June 2025.
24. The project delivery staff expect this project will commence in financial year 2023/2024 and be completed in financial year 2024/2025.
Table
4: Proposed Amendment to the approved Locally Driven Initiative capital works
programme
(After the Annual
Budget deferral was adopted)
Activity Name |
2022/2023 |
2023/2024 |
2024/2025 |
2025/2026 |
|
26310 |
Auckland Urban Forest (Ngahere) Strategy - Growing Phase - Ōtara-Papatoetoe 2019/20 |
$0 |
$25,000 |
$0 |
$0 |
28346 |
Auckland Urban Forest (Ngahere) Strategy - Growing Phase - Ōtara-Papatoetoe 2020/21 |
$0 |
$40,000 |
$0 |
$0 |
31866 |
Kohuora Park – upgrade playground |
$0 |
$0 |
$126,692 |
$123,308 |
36667 |
Ōtara-Papatoetoe - install a memorial monument for Pacific and Māori returned servicemen |
$0 |
$0 |
$10 |
$0 |
31677 |
Ōtara-Papatoetoe - install new signage -Te Kete Rukuruku - Māori naming of parks and places |
$0 |
$15,000 |
$0 |
$0 |
36665 |
Ōtara-Papatoetoe - plant 51 memorial trees |
$0 |
$0 |
$10 |
|
36406 |
Papatoetoe Recreation Ground (Kingswood Reserve) - build an outdoor fitness station |
$0 |
$25,000 |
$126,241 |
|
30519 |
Tupu Youth Library - install closed-circuit television cameras and lighting |
$0 |
$0 |
$107,329 |
|
31875 |
Waenganui [Allenby Park] - upgrade playground |
$0 |
$0 |
$250,000 |
|
Total |
$0 |
$105,000 |
$610,262 |
$123,308 |
25. It is proposed that the local board approve in principle that $123,308 be allocated from the 2025/2026 locally driven initiatives capital expenditure, this allocation will be included in the Customer and Community Services work programme proposal for 2023/2024 – 2025/2026. This will be presented to the local board early next calendar year.
26. Should the local board approve in principle the funding allocation of $123,308 in 2025/2026, there will be a balance of $850,557 available for allocation, at the local board’s discretion, as shown in table 5 below.
Table 5: Proposed Locally Driven Initiative Capital expenditure, proposed allocation, and balance
Budget Source |
2022/2023 |
2023/2024 |
2024/2025 |
2025/2026 |
Locally Driven Initiative capital - budget |
$0 |
$105,000 |
$610,262 |
$973,865 |
Locally Driven Initiative capital - proposed allocation |
$0 |
$105,000 |
$610,262 |
$123,308 |
Locally Driven Initiative capital - balance |
$0 |
$0 |
$0 |
$850,557 |
Tauākī whakaaweawe āhuarangi
Climate impact statement
27. As Customer and Community Services is a significant service provider and property owner, the directorate has a leading role in delivering Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.
28. In providing asset-based services, Customer and Community Services contributes most of council’s operational greenhouse gas (GHG) emissions through its facilities and infrastructure.
29. Property managed by the directorate, in particular coastal assets, will be adversely affected by climate change. The work programme includes actions, consistent with Te Tāruke-ā-Tāwhiri to halve council’s operational GHG emissions by 2030, and to adapt to a changing climate.
30. Actions include reducing operational GHG emissions through phasing-out gas heating in aquatic centres, improving the efficiency of facilities, investing in renewable energy, and adopting the Sustainable Asset Policy.
31. Each activity in the work programme has been assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions, and affect Auckland’s resilience to climate change
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
32. The Customer and Community Services work programme was developed collaboratively by staff from the directorate’s departments and Local Board Services to ensure that the activities and delivery of the work programme are integrated, complementary, and reflect council wide priorities.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
33. Focus areas of the work programme respond to the Local Board Plan, the communities of greatest need and build capacity within the community, including through community-led delivery and partnerships.
34. Planning and delivery of some activities involves consultation with the community to ensure that their aspirations are understood and responded to.
Tauākī whakaaweawe Māori
Māori impact statement
35. The provision of services, facilities and open spaces support the realisation of the aspirations of Māori, promote community relationships, connection to the natural environment and foster holistic wellbeing of whānau, hapū and iwi Māori.
36. Engagement with Māori is critical and, if not already completed, will occur on a programme or project basis, prior to any work commencing, and be reported back separately to the local board.
37. The local board plays a vital role in representing the interests of their communities and is committed to the Treaty-based obligations and to Māori participation and development.
Ngā ritenga ā-pūtea
Financial implications
38. Changes to the Annual Budget were anticipated but the adopted detail was not yet available at the time that the 2022/2023 – 2024/2025 Customer and Community Services work programme was approved.
39. It was noted in the local board’s approval resolution detail that changes would be proposed early in the 2022/2023 financial year (OP/2022/83).
40. The locally driven initiative programme is the local board’s discretionary projects and has been prioritised through a series of workshops, held between October 2021 and May 2022.
41. The budgets associated with the work programme are estimates, costs are subject to change and may need to be refined as the projects progress through the delivery process.
42. The budgets allocated to activities in the financial years 2023/2024, 2024/2025 and 2025/2026 are indicative and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.
43. The approval to allocate budget from the 2025/2026 financial year does reduce the unallocated locally driven initiative budget by the amount detailed in this report.
44. Any “in principle” financial decision making for future year locally driven initiative budgets in the current financial year, may impact the decision making of the local board members in the next electoral term.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
45. If the proposed amendment to the work programme is not approved, there is a risk that the project identified may not be delivered within the estimated timeframe approved.
Ngā koringa ā-muri
Next steps
46. Subject to the local board’s decision on the proposal outlined in this report, the local board’s work programme will be amended to reflect the decision and works will commence on the projects as per the timing outlined in the approved work programme.
47. The local board will receive progress updates on a quarterly basis.
48. When further decisions for activities are needed at project milestones, these will be brought to the local board at the appropriate time.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Angie Bennett - Work Programme Lead |
Authorisers |
Taryn Crewe - General Manager Parks and Community Facilities Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Reallocation of budget from Customer and Community Services Work Programme to Local Board Services
File No.: CP2022/11547
Te take mō te pūrongo
Purpose of the report
1. To approve the transfer of the budget for Ara Kōtui $6,000 and the TUIA Programme $3,000 from Customer and Community Services to Local Board Services.
Whakarāpopototanga matua
Executive summary
2. Ōtara-Papatoetoe Local Board approved the allocation of funding to Ara Kōtui and the TUIA Programme when adopting the 2022/2023 work programme in June 2022, resolution OP/2022/83.
3. Subsequent to approval of the work programme, an operational decision has been made that sees Local Board Services being responsible for the oversight of these governance initiatives.
4. This report formalises the transfer of funding from the Customer and Community Services work programme to a new Local Board Services work programme.
5. There are no financial implications for the board from this decision.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) approve the reallocation of financial year 2022/2023 locally driven initiatives (LDI) opex funding of $9,000 from Customer and Community Services ID329 Māori Responsiveness, to Local Board Services for new 2022/2023 work programmes, $6,000 for Ara Kōtui and $3,000 for the TUIA programme.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Lucy Stallworthy - Local Board Engagement Advisor |
Authoriser |
Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Update on the progress and achievements of Ara Kōtui (formerly Improving Māori input into local board decision-making) for 2019-2022
File No.: CP2022/13830
Te take mō te pūrongo
Purpose of the report
1. To report progress and achievements of the Ara Kōtui programme for the electoral term (2019-2022).
Whakarāpopototanga matua
Executive summary
2. Ara Kōtui is a joint mana whenua iwi and southern local boards initiative, established in 2015 to explore and support opportunities for improving iwi Māori involvement in local board decision-making.
3. The initiative receives funding from the five participating southern local boards and is supported by Auckland Council staff and Ōtara Health to progress its work programme and delivery plan.
4. In September, a 0.5 permanent part-time staff role in the Local Board Services department was established to further support the initiative and share experience and learnings more widely across Auckland Council and local boards.
5. Key recent achievements include a number of hui with mana whenua iwi and local boards to provide input to the development of local board work programmes, the establishment of a co-design process to explore formal shared decision-making, and successful advocacy to Auckland Council for a council-wide Mātauranga Māori policy and practice (currently in development).
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) receive the report on progress and achievements of the Ara Kōtui programme for the electoral term (2019-2022).
Horopaki
Context
6. Ara Kōtui (formerly known as the Improving Māori input into local board decision-making programme - IMI) was established in 2015 as a joint initiative between mana whenua iwi and, initially, the Manurewa, Māngere-Otāhuhu, and Ōtara-Papatoetoe Local Boards. Papakura and Franklin Local Boards joined the project group subsequently.
7. At inception, the aim of the programme was to explore and support opportunities to enable mana whenua iwi to effectively participate in local board decision-making.
8. Ara Kōtui contributes to the Kia Ora Tāmaki Makaurau mana outcome, effective Māori participation – Kia ora te hononga, and the objective that mana whenua and iwi Māori are active partners and participants at all levels of the council group’s decision-making.
9. The programme is funded through local board work programmes. In the current 2022/2023 financial year, local boards contribute as follows:
Local Board |
Budget Allocation |
Māngere-Otāhuhu |
$10,000.00 |
Ōtara-Papatoetoe |
$6,000.00 |
Manurewa |
$10,000.00 |
Papakura |
$11,000.00 |
Franklin |
$5,000.00 |
Total Budget |
$42,000.00 |
10. Reporting on these budgets is provided at the completion of each financial year. The funding goes towards a contract with Ōtara Health (for facilitation including establishing hui appointments, agendas and minutes; catering for hui; administering mana whenua attendance and travel fees; organising regular collective mana whenua / southern local boards hui), and towards deliverables related to the Ara Kōtui delivery plan (examples include additional wānanga between mana whenua iwi and local boards and other deliverables in the joint work plan).
11. Work programme and budget responsibility for Ara Kōtui is in the process of being transferred from Connected Communities to the Local Board Services department. Once complete, Local Board Services will take responsibility for quarterly reporting against this budget.
12. In July 2021, a part-time Lead Advisor was contracted to support the progress of Ara Kōtui and co-ordinate advice to deliver work programme priorities. From 1 September 2022, a permanent 0.5 position was established, replacing the Lead Advisor role.
13. The purpose of this permanent 0.5 role is to support Ara Kōtui, help to strengthen southern local board-iwi partnerships and advance Kia ora te hononga (effective Māori participation), one of the Māori Outcomes identified in Kia Ora Tamaki Makarau.
14. The 0.5 role will also focus on the learnings and experience from Ara Kōtui being shared with other local boards across Tāmaki Makaurau.
15. Ara Kōtui is also supported by the southern Local Area Managers and staff supporting the southern local boards.
16. Staff from other council departments that have responsibility for various priorities in the current work programme also participate on an ‘as needed’ basis.
Tātaritanga me ngā tohutohu
Analysis and advice
17. In July 2021, an Auckland Council Research and Evaluation Unit (RIMU) evaluation of the programme made four key recommendations:
a) Local Board Services to ensure a forum is provided for mana whenua and local boards to discuss whether IMI is fit for purpose and is generating outcomes consistent with their strategies and plans
b) the Project Reference Group (PRG) refresh the relationships and thinking informing IMI
c) that the Project Reference Group generate mechanisms for ensuring oversight and accountability for IMI initiatives
d) the PRG and Local Board Services discuss how IMI should be adequately resourced and managed.
18. In response to the recommendations in the RIMU evaluation:
a) the Project Delivery Group and Project Reference Group were combined into one rōpū and have been meeting monthly, supported by Ōtara Health and council staff from Local Board Services, Connected Communities and others to implement work programme priorities
b) new Terms of Reference were adopted, including roles and responsibilities for facilitation of meetings, Ara Kōtui support, advice and implementation of the delivery plan
c) a refreshed and updated delivery plan was agreed with a number new of projects included
d) improved oversight of the programme to local boards and mana whenua entities through regular reporting to local boards via a business meeting report, with the same information tailored for a newsletter for distribution to mana whenua iwi.
Ara Kōtui Work Programme Delivery Plan
Elections
19. In September 2021, Auckland Council’s election team held a workshop with Ara Kōtui seeking input to the design of a programme of initiatives that council could deliver in partnership with Ara Kōtui (and any other stakeholders) to improve Māori participation in elections 2022.
20. Insights and suggestions were offered by Ara Kōtui at both the September and October hui. The elections team held a workshop with mana whenua seeking further feedback in November. In February 2022, details of community partnerships to promote candidacy and voting participation were presented to Ara Kōtui.
Inauguration and induction
21. Interest has been sought from iwi Māori to host incoming local boards’ pōwhiri and inauguration ceremonies following the 2022 elections. Planning for these ceremonies is currently under way.
22. Work is also progressing for mana whenua participation in the induction of local board members, following the 2022 local government elections.
23. Expressions of interest have been sought from mana whenua iwi to:
· provide updates for inclusion in revised Local Board Induction Handbooks
· present on their priorities to a joint local boards/mana whenua hui in December 2022
· facilitate their own iwi-led induction with the new local boards, perhaps by way of a tour of the rohe, a marae visit or in some other form as determined by mana whenua iwi.
24. Auckland Council has offered to provide resource to support this mahi. Six iwi have so far indicated their interest.
Mana Whenua / Local Board Member Hui
25. The 6-monthly hui for southern local boards and mana whenua was scheduled to be held in March/April of 2022. However, owing to COVID-19 and consequent meeting restrictions at that time, it was decided to defer the hui until late 2022, or early 2023.
26. With local government elections in October, the hui was rescheduled for early December, to be part of the induction process for incoming local boards. It will be an opportunity to introduce the new local boards and for mana whenua to shared priorities and aspirations ahead of development of the next local board plans.
27. The joint hui will also be an opportunity for existing local board members who are re-elected to continue to build on existing relationships, and for new elected members to begin those relationships.
28. For all elected members, the joint hui offers an introduction and/or familiarisation with tikanga in a marae setting.
Mana whenua input into local board decision-making
29. In April this year, staff asked participating local boards for direction on the establishment of a formal council joint committee with representation from mana whenua and local boards. The proposal was to establish a pilot to trial shared mana whenua iwi/local board decision-making for road naming.
30. Participating iwi and local boards chairs gave mixed feedback on this proposal, with general support for a trial of some form of shared decision-making, however limited support for road naming as the allocated decision-making to be shared.
31. Ara Kōtui gave direction to proceed with a co-design process to explore possibilities for shared decision-making, decide on the most suitable mechanism (which may not be a joint committee) and draft a terms of reference.
32. The co-design process was started in July using an online process, however iwi engagement was limited and a preference for in person engagement indicated.
33. Given the pending local government elections, the co-design process has paused, and will be revisited in the new electoral term.
Annual local board work programme development
34. In late 2021 mana whenua iwi were invited to join a pilot initiative with local boards in the development of the 2022/23 local board work programmes.
35. The purpose of the pilot initiative was to enable iwi to:
· increase understanding of the role of local boards through oversight and input into the work programme process
· ask questions about specific work programmes items
· influence existing work programme initiatives
· indicate projects of particular interest
· identify potential partnership projects.
36. Seven iwi attended a number of hui across the five southern local boards.
37. A variety of formats were trialled:
· Iwi participating in scheduled work programme workshops (Māngere-Otāhuhu and Ōtara-Papatoetoe Local Boards)
· a series of hui between one local board and one iwi (Manurewa Local Board)
· a joint hui between multiple iwi and one local board (Franklin and Papakura Local Boards).
38. Feedback and insights from the hui helped to inform the development of local board work programmes for 2022/2023 and will help with the design of future iwi/local board shared decision-making and iwi input to local board decision-making in the future.
39. The recommendation from this trial is for Local Board Services to amend the work programme process for the southern local boards to invite iwi participation in the work programme process as business as usual.
Governance Forward Work Programme
40. The Governance Forward Work Calendars for the five southern local boards are collated and provided each month to mana whenua. This gives mana whenua oversight of local board work programme initiatives being discussed at workshops, and upcoming decisions that local boards are considering.
41. There is a standing invitation for mana whenua to arrange, through liaison with local board chairs, their attendance at workshops or business meetings for items they have an interest in.
Advocacy
The Future for Local Government Review
42. The Future for Local Government Review Panel has accepted an invitation to attend the September 2022 hui of Ara Kōtui. The Panel will update the group on the progress of the review, with discussion about strengthening the Treaty partnership through effective Māori representation in local government.
43. This will be an opportunity for Ara Kōtui to share experiences and challenges of working together as local boards and iwi, within the governance structure of Auckland Council.
Mātauranga Māori
44. In May 2021, Ngā Mātārae presented a project plan and scope to develop a council-wide approach for the management, storage and use of iwi intellectual property, including kōrero, waiata, karakia, kupu, imagery, artwork and proverbs.
45. This was in response to a request from Ara Kōtui to the Chief Executive of Auckland Council that a consistent, careful and non-commercial approach be developed and agreed with mana whenua.
46. A draft policy will be presented to Ara Kōtui in November 2022, before being finalised and approved by the council.
Future Focus
47. In addition to the mahi mentioned above, there will be a focus in the new electoral term on:
· bringing local boards up to date with Ara Kōtui, with the likelihood of new local board members being elected with little or no knowledge of the kaupapa
· development of the new three-year local board plans that identify how local boards can support Māori Outcomes, and partner with iwi to deliver projects of mutual interest
· refreshing the Ara Kōtui delivery plan to ensure continued support for delivering on shared iwi and local board aspirations through work programmes
· continuing to build relationships, at governance and operational/delivery levels, between iwi and local boards
· continuing the co-design process.
Tauākī whakaaweawe āhuarangi
Climate impact statement
48. This project does not have any immediate impact on climate.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
49. Departmental staff delivering local board work programmes will need to be prepared to experience mana whenua attending local board workshops and being involved in local board work programming.
50. Ara Kōtui is developing ‘new’ ways of working with mana whenua. This may create expectations that other boards also implement these ways of working.
51. The work of Ara Kōtui complements the role of the Independent Māori Statutory Board (IMSB) and responds to the Schedule of Issues of Significance to Māori in Tamaki Mākaurau produced by the IMSB, with specific mention of the issue that “Māori are recognised as playing an important role in the development of local communities through the inclusion of Māori in local board decision-making”.
52. Ara Kōtui contributes to the Kia Ora Tāmaki Makaurau mana outcome, effective Māori participation – Kia ora te hononga - the objective that mana whenua and iwi Māori are active partners and participants at all levels of the council group’s decision-making.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
53. Five southern local boards are represented as part of the Ara Kōtui governance structure and their views contribute to the direction and decision-making of the group. They have committed to exploring and supporting opportunities to work with and enable mana whenua participation in local board decision-making.
Tauākī whakaaweawe Māori
Māori impact statement
54. Mana whenua across the rohe are invited to send representatives to participate in the direction and decision-making of Ara Kōtui.
55. Work programme priorities and projects are co-designed with local boards for delivery by mana whenua and Auckland Council kaimahi.
56. Over time, it is expected that representation at various levels and processes for implementation of the Ara Kōtui delivery plan will continue to be refined, so that Māori views and aspirations are better reflected in local decision-making in Tāmaki Makaurau.
Ngā ritenga ā-pūtea
Financial implications
57. This report is an update only to the local board and there are no direct financial implications.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
58. Not all mana whenua regularly attend Ara Kōtui, at either the governance or operational level. Some mana whenua may prefer to (and do) engage directly with individual local boards.
59. While Ara Kōtui is a governance to governance forum that sets direction, it is important that as actions are operationalised, all mana whenua iwi are given the same opportunity to take part, regardless of their participation in Ara Kōtui.
60. Not all new local board members at the beginning of the new term will be familiar with the existence and role of Ara Kōtui. Local Board induction will need to include information on and familiarisation with the initiative.
Ngā koringa ā-muri
Next steps
61. Reporting on progress of the Ara Kōtui delivery plan will be included with the quarterly reporting cycle.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Lucy Stallworthy - Local Board Engagement Advisor |
Authorisers |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Local Board input on the National Policy Statement for Freshwater Management
File No.: CP2022/13456
Te take mō te pūrongo
Purpose of the report
1. The purpose of this report is to seek high-level input from local boards on the National Policy Statement for Freshwater Management 2020. This includes:
· long-term visions for freshwater management
· the proposed Freshwater Management Units
· values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.
2. This report also provides an overview of the feedback received through the first stage of the National Policy Statement -Freshwater Management 2020 public engagement that ran from 13 June to 17 July 2022.
Whakarāpopototanga matua
Executive summary
3. The National Policy Statement -Freshwater Management 2020 provides national direction for freshwater management under the Resource Management Act 1991. The fundamental concept of the National Policy Statement -Freshwater Management 2020 is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:
· first, the health and well-being of water bodies and freshwater ecosystems
· second, the health needs to people (such as drinking water)
· third, the ability of people and communities to provide for the social, economic and cultural wellbeing.
4. Auckland Council is required to change the Auckland Unitary Plan to give full effect to Te Mana o te Wai, which must be reflected in all decisions made under the National Policy Statement -Freshwater Management 2020. Changes to the Auckland Unitary Plan must be notified by December 2024. Action plans must also be prepared and published as soon as practicable to achieve environmental outcomes and freshwater management objectives.
5. The National Policy Statement -Freshwater Management 2020 sets the National Objectives Framework and steps that every regional council or unitary authority must follow when implementing the National Policy Statement -Freshwater Management 2020. Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland.
6. The first stage of National Policy Statement -Freshwater Management 2020 public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022. Feedback was sought on:
· the long-term visions for freshwater management
· the proposed Freshwater Management Units
· how people value and use freshwater bodies and the environmental outcomes people would like to see achieved for freshwater, either generally or for a specific water body.
7. Feedback from the first stage engagement will be used, along with existing information and further research and analysis, to develop freshwater management options that will be brought back for a second stage of engagement in the second half of 2023.
8. There were 626 pieces of feedback received through the engagement period.
9. Local boards are now invited to provide input to the National Policy Statement -Freshwater Management 2020. Local boards can view the feedback form provided during consultation to assist in preparation of feedback at Attachment A.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) note the feedback received from communities through the first stage of public engagement with the National Policy Statement -Freshwater Management 2020, in Attachment D, Attachment E and Attachment F
b) provide feedback on the National Policy Statement -Freshwater Management 2020 values including the:
i) long-term visions for freshwater management
ii) proposed Freshwater Management Units
iii) values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.
Horopaki
Context
10. The National Policy Statement -Freshwater Management 2020 (NPS-FM) is a mandatory national direction for freshwater management under the Resource Management Act 1991 (RMA). The Policy Statement applies to all freshwater (including groundwater) and, to the extent they are affected by freshwater, to receiving environments (which may include estuaries and the wider coastal marine area).
11. The fundamental concept of the NPS-FM is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:
· first, the health and well-being of water bodies and freshwater ecosystems
· second, the health needs to people (such as drinking water)
· third, the ability of people and communities to provide for the social, economic and cultural wellbeing
12. Regional councils and unitary authorities are required to change regional policy statements and regional plans to give effect to the requirements of the NPS-FM, including Te Mana o te Wai.
13. Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland. A plan change to the Auckland Unitary Plan (AUP) is required for the NPS-FM implementation. The AUP plan change must be notified by December 2024. The NPS-FM also requires the preparation of action plans to manage the effects of the use and development of land, freshwater and on receiving environments. Action plans must be prepared and published as soon as practicable.
14. Every council must develop long-term visions for freshwater in its region and include those long-term visions as objectives in its regional policy statement. Long-term visions:
a) may be set by Freshwater management Units (FMU), be part of a FMU, or at a catchment level; and
b) must set goals that are ambitious but reasonable (that is, difficult to achieve but not impossible); and
c) identify a timeframe to achieve those goals that is ambitious and reasonable (for example, 30 years after the commencement date).
15. The National Objectives Framework (NOF) is a core part of the NPS-FM, and includes a series of steps that every regional council or unitary authority must follow on implementation, including to:
· identify FMU in the region
· identify values for each FMU
· set environmental outcomes for each value and include them as objectives in regional plans
· identify attributes for each value and set a baseline for those attributes
· set target attribute states, environmental flows and levels, and other criteria to support the achievement of environmental outcomes
· set limits as rules and prepare action plans (as appropriate) to achieve environmental outcomes.
16. FMUs are essentially the spatial arrangements adopted by council for the management of freshwater. All fresh waterbodies and their related catchments must be within an FMU. While the NPS-FM is primarily concerned with the management of freshwater, it does also require an integrated management approach – ki uta ki tai – including consideration of the relationship of freshwater and its management to the coastal receiving environment.
17. A public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022 through AK Have Your Say and other engagement activities including library events and online webinars. Feedback was sought on:
· the long-term visions for freshwater management
· the proposed Freshwater Management Units
· how people value freshwater in FMUs and environmental outcomes people would like to see achieved for these values.
18. The public engagement on AK Have Your Say comprised the following:
· the NPS-FM 2020
· an overview of the NPS-FM implementation programme
· NPS-FM implementation timeline
· the proposed Auckland FMU map
· the map of the Pukekohe specified vegetable growing area (when implementing the NPS-FM, the council must have regard to the importance of this area for domestic vegetables and food security, and may temporarily have a less stringent approach to water quality issues to ensure this is appropriately recognised)
· an online feedback form with consultation questions and opportunity to provide comments on the proposed FMUs (also translated into numerous languages)
· a social pinpoint map allowing people to provide feedback to a water body or within an area
· Ministry for the Environment factsheets, infographics, and videos on freshwater management
· access to freshwater planning enquiry service for questions and further information.
19. Two online webinars and six library drop-in events were undertaken through the engagement period. These engagement activities introduced Auckland Council’s NPS-FM implementation programme and provided opportunities to the public to ask questions and to provide feedback directly.
20. There were 626 pieces of feedback received through the consultation period, including:
· 128 online feedback forms
· 343 site-specific comments (from 84 submitters) via the Social Pinpoint mapping tool
· 12 hard copy feedback forms
· 23 emails
· 120 comments via library displays where feedback could be provided on post-it notes.
Tātaritanga me ngā tohutohu
Analysis and advice
21. The NPS-FM has a focus on the identification and management of freshwater values. It includes four compulsory values (ecosystem health, human contact, threatened species, and mahinga kai) that must be applied and managed in each FMU. There are also other values that must be considered in managing freshwater if they are relevant to Auckland. The list of compulsory values and other values are provided in Attachment C to this report (and are identified as Appendices 1A and 1B of the NPS-FM). Additionally, the council must identify any other relevant values (i.e. additional to those specifically identified in the NPS-FM) including any additional Māori Freshwater Values as identified by mana whenua.
22. Overall, submitters raised over 200 individual sites of value to them, while many talked more generally about particular types of, or all, freshwater bodies. The sites named were most commonly located in the Franklin, Rodney, Waitākere Ranges, and Waitematā local board areas.
23. The values most commonly raised in relation to how submitters use, and would like to use, those freshwater bodies related to:
· ecosystem health – including water quality and habitat (both generally and for threatened species) in particular
· natural form and character
· drinking water supply
· human contact (that is, for recreational purposes such as swimming, boating, or fishing).
24. Given the importance of the coastal environment in Auckland, and the impacts from key freshwater issues, such as sediment and E. coli, three FMUs have been proposed for freshwater management based on the three coastal receiving environments for catchments: the Kaipara Harbour, the Manukau Harbour and the Hauraki Gulf (map provided in Attachment B). This proposed approach provides the opportunity to both address the management of freshwater for its own sake, while also explicitly considering its relationship to the coastal environment.
25. While submitters were not asked directly whether they supported the Freshwater Management Units or not, comments were provided on a range of matters, including suggestions around amending the proposed boundaries, or rationale behind the boundaries, having more or less FMUs, more location specific detail, and having the Waitākere Ranges Heritage Area as a separate FMU.
26. Other submitters commented on non-FMU specific matters including wetlands, the need for more transparency and action, concern about water quality, the need to prioritise ecosystem health, farming/vegetable growing, and flooding.
27. The NPS-FM provides for a specified vegetable growing area in Pukekohe that sits within the Manukau FMU. Some comments related to the provision for horticultural land use in Pukekohe.
· 3 supported the provision for continued horticultural use, including irrigation.
· 3 expressed concerns about the impact of horticultural activities on water quality (streams, and aquifers) particularly from fertiliser and nitrates.
28. Demographic information from those submitters who provided it is detailed in Attachment D.
29. Data tables naming sites, and their number of mentions by local board area is provided in Attachment E. A full Summary of Feedback report is provided in Attachment F.
30. Staff are currently undertaking data analysis and a summary report of feedback will be published on AK Have Your Say.
Tauākī whakaaweawe āhuarangi
Climate impact statement
31. The fundamental concept of the NPS-FM Te Mana o te Wai is about restoring and preserving the balance between the water, the wider environment, and the community. This concept is in line with the natural environment priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which sets the goal:
“Oranga taiao, oranga tāngata: a healthy and connected natural environment supports healthy and connected Aucklanders. The mauri (life essence) of Tāmaki Makaurau is restored”.
32. The NPS-FM includes the following policy direction in response to climate change:
Policy 4: Freshwater is managed as part of New Zealand’s integrated response to climate change.
33. Every council must have regard to the foreseeable impact of climate change in following areas:
· when setting limits on resource use, every regional council must:
3.14(2)(a)(ii) have regard to the foreseeable impacts of climate change
· when setting environmental flows and levels, every regional council must:
3.16(4)(a)(ii) have regard to the foreseeable impacts of climate change
· when assessing and reporting, as part of each review required by section 35(2A) of the RMA, every regional council must prepare and publish:
3.30(2)(g) predictions of changes, including the foreseeable effects of climate change, that are likely to affect water bodies and freshwater ecosystems in the region.
34. The implementation of the NPS-FM will help to promote the resilience of freshwater ecosystems to the effects of climate change. The development of freshwater action plans will require sustainable land and water management practices to enhance the mauri and health of waterways, which is in line with actions prioritised in the Auckland Climate Plan.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
35. The NPS-FM is relevant to all of the council’s functions. All relevant council departments and Council Controlled Organisations (CCOs) are involved in the NPS-FM implementation, including participation in aa Steering Committee overseeing the development and implementation of the programme. This includes having an ongoing role in supporting the NPS-FM engagement, and providing input and review of responses developed to give effect to the NPS-FM.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
36. Under the Local Government Act 2002, local boards are responsible for identifying and communicating to Auckland Council the interests and preferences of the people in its local board area in relation to the content of council’s strategies, policies, plans, and bylaws. Local boards have a detailed understanding of their areas including freshwater values and issues and are in a position to provide important input to the development of NPS-FM responses, including in relation to the matters covered by this round of public engagement.
37. Prior to the public engagement a memo titled “Implementing the National Policy Statement for Freshwater Management 2020 for Auckland” was provided to all local boards on 26 May 2022. The memo advised the key principles, consultation and timeframe requirements of implementing the NPS-FM, and the opportunities for local board input through the process (attached in Attachment G).
38. A webinar presentation titled “National Policy Statement for Freshwater Management 2020” was also presented to local boards in the meeting on 3 June 2022. In response to feedback from elected members, the period for providing input had been extended for local boards to September 2022 to allow local boards time to provide feedback following the close of public engagement.
Tauākī whakaaweawe Māori
Māori impact statement
39. The NPS-FM says the council must “actively involve tangata whenua (to the extent they wish to be involved) in freshwater management” including in identifying Māori values and decision-making processes relating to Māori freshwater values.
40. Engagement with mana whenua in Auckland is being undertaken through an on-going process, directly with mana whenua entities throughout the preparation of a plan change and development of action plans.
41. Engagement with the mana whenua of Tāmaki Makaurau about the NPS-FM has also been undertaken in the broader context of Three Waters Reform and the development and implementation of the council’s Water Strategy, to enable mana whenua to provide a more holistic consideration of the management of water.
Ngā ritenga ā-pūtea
Financial implications
42. The first stage of the NPS-FM engagement was undertaken within the business-as-usual planning budget. This budget covers primarily staff time and the public engagement.
43. The budget required for NPS-FM engagement in 2023, and for implementation of the project through to 2026 is presently under discussion.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
44. The government has set a deadline of December 2024 for the council to publicly notify the AUP plan change in response to the provisions of the NPS-UD. Given the scale and complexity of the work, and limited resources, there is a risk that the council may not receive sufficient quality feedback from a wide range of interests. There is also a risk that Aucklanders and key stakeholders are unclear about the mandatory requirements of the NPS-FM and how the NPS-FM engagement links to previous water related engagements, for example the Auckland Water Strategy engagement and the Three Waters Reform engagement.
45. These risks have been mitigated to date by communicating communications with communities and stakeholders during the engagement period, through meetings, emails, and online Question & Answer sessions. There will be further and ongoing communication to obtain quality engagement results to progress the NPS-FM implementation.
Ngā koringa ā-muri
Next steps
46. The feedback received from the first stage engagement on the values and the environmental outcomes sought, together with the NPS-FM requirements, will inform the development of objectives and proposed management options to achieve the objectives.
47. A second phase of public engagement will be undertaken to seek feedback on the proposed objectives and management approaches for FMUs and water bodies. This will be undertaken in the second half of 2023 to provide opportunity for communities and stakeholders, and local boards for further involvement.
48. The feedback received from the second phase of engagement will further inform the development of a proposed plan change to the Auckland Unitary Plan and the development of action plans.
49. Elected representatives will have opportunities to review the proposed plan change and action plans as they evolve, and before the plan change is approved for public notification in the second half of 2024 to meet the NPS-FM deadline of notification before December 2024.
50. Submissions to the plan change will be heard by an independent Freshwater Hearing Panel who will make recommendations back to council by 2026.
Attachments
No. |
Title |
Page |
a⇩ |
Feedback Form |
123 |
b⇩ |
Map of Proposed Freshwater Management Units |
131 |
c⇩ |
NPS-FM freshwater values |
133 |
d⇩ |
Who we heard from |
135 |
e⇩ |
Local Board breakdowns |
137 |
f⇩ |
Summary of Feedback Report |
147 |
g⇩ |
Memo to local boards on 26 May 2022: Implementing the National Policy Statement for Freshwater Management 2020 for Auckland |
177 |
Ngā kaihaina
Signatories
Authors |
Monica Xu - Senior Policy Planner, Regional Planning, Plans and Places Jenny Fuller - Team Leader Planning |
Authorisers |
Warren Maclennan - Manager - Planning, Regional, North, West & Islands John Duguid - General Manager - Plans and Places Lesley Jenkins - Acting General Manager, Local Board Services Sarah McGhee - Local Area Manager |
20 September 2022 |
|
Amendment to the Tūpuna Maunga Authority Integrated Management Plan
File No.: CP2022/13722
Te take mō te pūrongo
Purpose of the report
1. To provide an overview of the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan (IMP) and invite local board feedback, if any.
Whakarāpopototanga matua
Executive summary
2. The governance and administration of Tūpuna Maunga (except Rarotonga / Mt Smart) in Auckland rests with the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority). This statutory co-governance authority has equal representation from Ngā Mana Whenua and Auckland Council, with one (non-voting) Crown representative (see Attachment B for more information).
3. In 2016 the Tūpuna Maunga Authority adopted its Integrated Management Plan (IMP). The purpose of this plan is to facilitate the restoration of the natural, spiritual and indigenous landscape of the various maunga. The restoration programme sought to ensure that the remaining cultural and archaeological fabric on the maunga is protected and made visible by removing non-native trees that are having a negative impact.
4. Following a judicial review and recommendations from the courts, the Tūpuna Maunga Authority has now agreed to amend the IMP. The proposed amendments to the Integrated Management Plan is outlined in Attachment A of this report and constitutes a new appendix to the IMP, which details proposed ecological restoration projects (including the planting of native species and the removal of non-native trees) for:
a) Ōwairaka / Te Ahi Kā a Rakataura / Mt Albert (the Ōwairaka project)
b) Pukewīwī / Puketāpapa / Mt Roskill
c) Ōtāhuhu / Mt Richmond
d) Te Tātua a Riukiuta / Big King.
5. Public and local board feedback is required to be submitted by 5pm Saturday 8 October 2022.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) provide feedback, if any, on the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan.
Horopaki
Context
Tūpuna Maunga Authority
6. The Tūpuna Maunga (ancestral mountains) of Tāmaki Makaurau are central to Auckland’s identity and a point of difference around the world. Human occupation of the city spans around 1,000 years, and over that time the interaction of people with the Maunga has changed from monumental and defendable settlements to strategic maritime locations and resources (rock and water), through to a network of open spaces that are enjoyed by and meaningful to many Aucklanders.
7. The governance and administration of the Tūpuna Maunga (except Rarotonga / Mt Smart) is undertaken by the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority). The Tūpuna Maunga Authority has developed a set of plans and policies to guide how the Tūpuna Maunga are valued, protected, restored, enhanced, and managed in the future. These plans include:
· Tūpuna Maunga Integrated Management Plan
· Tūpuna Maunga Integrated Management Plan Strategies
· Tūpuna Maunga Authority Operational Plan 2022/2023
· Alcohol-free and Smoke-free Policy
· Drones Policy
· Memorials and Plaques Policy
· Research Policy
· Weddings Policy.
Integrated Management Plan
8. Prior to the formation of the Tūpuna Maunga Authority in 2014, each maunga was managed according to a separate reserve management plan developed by various former legacy councils. In some cases the plans were unchanged since initial drafting as far back as the early 1980s.
9. In 2016, following an Auckland-wide public engagement, submission and hearing process, the Tūpuna Maunga IMP was adopted.
10. This consultation process responds to a court finding that the large-scale removal of exotic trees is a significant decision and should have been the subject of express inclusion in the Integrated Management Plan.
11. The proposed amendment to the IMP constitutes a new appendix which provides details of the proposed ecological restoration projects (including the planting of native species and the removal of non-native trees) for:
a) Ōwairaka / Te Ahi Kā a Rakataura / Mt Albert (the Ōwairaka project)
b) Pukewīwī / Puketāpapa / Mt Roskill
c) Ōtāhuhu / Mt Richmond
d) Te Tātua a Riukiuta / Big King
12. The Authority has resolved to undertake public consultation on the proposed amendment pursuant to Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 and the Reserves Act 1977.
13. Additional information about the IMP and the proposed amendment can be viewed on the Tūpuna Maunga Authority website.
Tātaritanga me ngā tohutohu
Analysis and advice
Summary of Tūpuna Maunga Authority Integrated Management Plan
Purpose
14. The purpose of the plan is to facilitate the restoration of the natural, spiritual and indigenous landscape of the maunga. This will include extensive planting of native species and the removal of non-native trees that are negatively impacting the cultural features of the Maunga. This will help restore and enhance the mauri and wairua of the Tūpuna Maunga.
15. Returning native vegetation is a key step in healing the Tūpuna Maunga. Over many decades, native trees have been removed from the Maunga. Non-native trees have been planted without comprehensive plans for their future management or consideration of the cultural landscape. Many non-native trees, including weed species (some being identified in the Regional Pest Management Plan (RPMP)), have been allowed to self-seed by legacy administering entities. This has adversely affected the integrity of the cultural landscapes of the taonga tuku iho that are the Tūpuna Maunga.
16. The restoration programme will ensure that the remaining cultural and archaeological fabric on the maunga is protected, and made visible by removing non-native trees that are having a negative impact. Sight lines from the maunga to other maunga/pā will be opened to ensure that the connection from maunga to maunga is prominent.
17. All plant species identified in the RPMP will be removed.
18. Further guidance has been given regarding non-native trees as part of the Tūpuna Maunga Biosecurity Strategy[1].
19. As a matter of priority, non-native trees on the outer slopes of the maunga will be removed to emphasise and protect the cultural features of the maunga such as terracing and rua. To protect the archaeological values and the health and safety of people on the maunga, native and non-native trees may also need to be removed.
20. The amendment intends to plant a range of native species to create a representation of the forest and ecosystems in each of the four maunga (location specific information is below). In addition:
a) Among the native plantings, culturally-significant species will be planted to ensure that cultural traditions such as whakairo, raranga, and rongoa collection can continue into the future.
b) Pest control will be intensified over time to ensure the protection of the continuous ngāhere established near the tihi.
c) All native trees will be retained.
21. The methodology of the programme will include:
a) Retaining the tihi in grass.
b) Planting in areas where in situ archaeology has been destroyed by historic quarrying.
c) Selecting appropriate plants that can be planted near archaeological features.
d) Removing trees in a way that avoids ground disturbance and has minimal impact on archaeological features.
e) Ensuring that all trees that present a health and safety risk are removed.
Ōwairaka/ Te ahi-kā-a-rakataura/Mt Albert
22. To achieve the cultural, spiritual and ecological restoration of Ōwairaka-te Ahi-kā-a- Rakataura, an exemplar WF7 Pūriri ngāhere[2] will be created as a representation of the forest that once stood on and near the maunga:
a) Approximately 13,000 native plants will be planted (of which approximately 5,180 have already been planted and are maturing well).
b) Habitats for mokomoko and other native fauna will be restored.
c) Approximately 345 exotic trees will be removed, including weed species identified in the RPMP.
Pukewīwī/ Puketāpapa / Mt Roskill
23. To achieve the cultural, spiritual and ecological restoration of Pukewīwī/ Puketāpapa / Mount Roskill, a range of native species will be planted as a representation of the forest and ecosystems that once stood on and near the maunga:
a) Approximately 7,400 native plants will be planted (of which 4,800 have already been planted and are maturing well).
b) A pā harakeke will be established on the maunga.
c) A mara kai will also be established on the maunga, which will include amenity native tree plantings and traditional Māori kai.
d) Several large native specimen trees will also be planted. Further planting sites will be identified in the future.
e) Approximately 160 non-native trees (not all) will be removed, including weed species identified in the RPMP.
Ōtāhuhu/ Mt Richmond
24. To achieve the cultural, spiritual and ecological restoration of Ōtāhuhu/ Mt Richmond, a WF7 Pūriri ngāhere forest type will be planted as a representation of the forests that stood on or near the maunga:
a) 39,000 native plants will be planted on the maunga (of which 12,000 have already been planted and are maturing well).
b) Habitats for mokomoko and other native fauna will be restored.
c) Approximately 443 non-native trees and shrubs (not all) will be removed, including weed species identified in the RPMP.
Te tātua a riukiuta / Big King
25. To achieve the cultural, spiritual and ecological restoration of Te Tātua-a- Riukiuta/ Big King, a WF7 Pūriri ngāhere forest type will be planted as a representation of the forests that stood on or near the maunga:
a) 9000 native plants will be planted on the maunga.
b) Habitats for mokomoko and other native fauna will be restored.
c) Approximately 197 non-native trees and shrubs (not all) will be removed, including weed species identified in the RPMP.
Tauākī whakaaweawe āhuarangi
Climate impact statement
26. This report informs the local board’s decision on whether to submit on a consultation. The decision to submit on the proposed amendment will not adversely impact climate emissions or efforts to adapt to the impacts of climate change.
27. The climate impact of the IMP proposed ecological restoration actions is an issue that will need to be considered by the Tūpuna Maunga Authority.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
29. Staff anticipate that some local communities will welcome the consultation, particularly groups and communities who were involved in the judicial review challenge.
30. Local board views on this matter are not known and this report provides the opportunity for the local board to provide feedback on this item.
Tauākī whakaaweawe Māori
Māori impact statement
31. The Tūpuna Maunga are among the most significant cultural, historical and geological (volcanic) landscapes in the region and are iconic taonga. They are sacred to mana whenua as taonga tuku iho (treasures handed down through the generations). Local communities also have a strong connection with, and draw a sense of identity from, the Tūpuna Maunga.
32. The Tūpuna Maunga are interwoven in mana whenua history and whakapapa. They also hold significance during important cultural events, such as Matariki and Waitangi Day. The Tūpuna Maunga strive to manage these sites in accordance with tikanga and seek to enable activities and behaviour which are consistent with the values and mana of the Tūpuna Maunga.
Ngā ritenga ā-pūtea
Financial implications
33. There are no financial implications from receiving this report.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
34. This report informs the local board about a public consultation. There is no obligation to submit. In that regard, staff consider that there are no risks associated with the local board decision.
Ngā koringa ā-muri
Next steps
35. If the local board resolves on this item, staff will send written feedback directly to the Tūpuna Maunga Authority via email to MaungaAuthority@aklc.govt.nz. Submissions must be received by 5pm, Saturday 8 October 2022.
Attachments
No. |
Title |
Page |
a⇨ |
Proposed amendments to the Integrated Management Plan (IMP) (Under Separate Cover) |
|
b⇨ |
Tupuna Maunga Integrated Management Strategies (Under Separate Cover) |
|
Ngā kaihaina
Signatories
Author |
Jacob van der Poel - Advisor Operations and Policy |
Authorisers |
Carol Hayward - Team Leader Operations and Policy Louise Mason - General Manager Local Board Services Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Ōtara-Papatoetoe Local Board Council-controlled Organisations Quarterly Update: Quarter Four (April – June) 2021/2022
File No.: CP2022/13541
Te take mō te pūrongo
Purpose of the report
1. To provide the Ōtara-Papatoetoe Local Board with an update on Council-controlled Organisation (CCO) work programme items in its area, along with updates to the Ōtara-Papatoetoe Local Board Joint CCO Engagement Plan.
Whakarāpopototanga matua
Executive summary
2. The 2022/2023 CCO Local Board Joint Engagement Plans were agreed in 2022. However, this quarter four update is for the 2021/2022 CCO Engagement Plan.
3. Updates will be provided to local boards each quarter to show both changes to the plan itself, and to provide updates on the work programme items included in the attachments to the plan.
4. An updated version of the engagement plan is provided as Attachment A.
5. Work programme updates from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare are provided as Attachments B to E.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) receive the Council-controlled Organisations Quarterly Update for Quarter Four (April - June) 2021/2022
b) receive updates to the Joint Council-controlled Organisations Engagement Plan 2022/2023.
Horopaki
Context
6. Each local board has agreed an engagement approach with the four CCOs for the 2022/2023 local work programme.
7. While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.
8. Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans, and to keep information up to date.
9. This update may include the following types of changes:
· additional work programme items, and proposed engagement level
· proposed changes to the engagement approach with the local board
· proposed changes to the extent of community engagement.
10. In addition, the four CCOs provide a quarterly update on projects listed in the engagement plan.
Tātaritanga me ngā tohutohu
Analysis and advice
Updates from Local Board Services
11. Updates have been made where there have been staff changes within Local Board Services or CCOs.
12. These changes are reflected in Attachment A – Ōtara-Papatoetoe Local Board Joint CCO Engagement Plan 2022/2023.
Auckland Transport
13. Auckland Transport’s work programme updates for Quarter Four are provided as Attachment B.
Updates to the Auckland Transport work programme
Deferred, changed, completed or removed activities
14. These activities were included in the engagement plan but have been completed:
· Ōtara Creek Esplanade Path Network – Completed
· Belinda to Dunstan Shared Path (Local Board Transport Capital Fund-LBTCF) – Completed
· Rongomai Walkway (LBTCF) – Completed
· Aorere College Pedestrian safety Improvements (Community Safety Fund) – Completed
· update noted (Attachment B) that Safe Speeds Programme is the current name for the Interim Speed Management Plan, and these are one and the same.
Tātaki Auckland Unlimited
15. Tātaki Auckland Unlimited’s work programme updates for Quarter Four are provided as Attachment C.
Updates to the Tātaki Auckland Unlimited work programme
16. No updates have been made.
Eke Panuku Development Auckland
17. Eke Panuku’s work programme updates for Quarter Four are provided as Attachment D.
Updates to the Eke Panuku work programme
18. No updates have been made.
Watercare
19. Watercare’s work programme updates for Quarter Four are provided as Attachment E.
Updates to the Watercare work programme
20. No updates have been made.
Tauākī whakaaweawe āhuarangi
Climate impact statement
21. Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.
22. Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. Receiving the updated Joint CCO Engagement Plan 2022/2023 addresses key elements of recommendations made by the CCO Review, including ensuring the communication of clear, up to date information from CCOs to local boards on projects in their area.
24. These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
25. Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.
26. Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.
Tauākī whakaaweawe Māori
Māori impact statement
27. Updating and adopting the Joint CCO Engagement Plan 2022/2023 may have a positive impact on local engagement with mana whenua and mataawaka.
28. While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.
Ngā ritenga ā-pūtea
Financial implications
29. The adoption of the Joint CCO Engagement Plan 2022/2023 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.
30. Any financial implications or opportunities will be provided to local boards on a project or programme basis.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
31. It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.
Ngā koringa ā-muri
Next steps
32. The local board will receive the next quarterly update for Quarter One in late 2022.
33. A workshop will be held in early 2023 to begin development of a new engagement plan for 2023/2024.
Attachments
No. |
Title |
Page |
a⇩ |
2022/2023 Ōtara-Papatoetoe Local Board - Joint CCO Engagement Plan |
197 |
b⇩ |
Auckland Transport Quarter Four 2021/2022 update |
203 |
c⇩ |
Tātaki Auckland Unlimited Quarter Four 2021/2022 update |
205 |
d⇩ |
Eke Panuku Quarter Four 2021/2022 update |
211 |
e⇩ |
Watercare Quarter Four 2021/2022 update |
213 |
Ngā kaihaina
Signatories
Author |
Jacob van der Poel - Advisor Operations and Policy |
Authoriser |
Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Ōtara-Papatoetoe Local Board Achievements Report 2019-2022
File No.: CP2022/13504
Te take mō te pūrongo
Purpose of the report
1. To present the key achievements of the Ōtara-Papatoetoe Local Board over the past term (2019-2022).
Whakarāpopototanga matua
Executive summary
2. The achievements report will showcase key outcomes delivered from the Ōtara-Papatoetoe Local Board Plan 2020.
3. The report will present achievements including:
· completed capital projects
· successful advocacy items
· programmes that have successfully catered to the needs of the local community
· local and regional events.
4. The achievements report will be tabled at the business meeting.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) receive the Ōtara-Papatoetoe Local Board Achievements Report 2019-2022, tabled at the meeting.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Claire Abbot - Local Board Advisor |
Authoriser |
Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
2022 local government elections - meetings and decision-making until new local board members make their declarations
File No.: CP2022/12596
Te take mō te pūrongo
Purpose of the report
1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new local board.
Whakarāpopototanga matua
Executive summary
2. The last meeting of the Ōtara-Papatoetoe Local Board in this current term is scheduled for 20 September 2022. Between that meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. As for each of the previous terms, temporary arrangements for making these decisions need to be confirmed.
3. The term of office of the current local board members ends the day following the official declaration of election results. Following the declaration, which is expected to be Friday 14 October 2022, the term of office for members elected to the local board will commence.
4. For the period from the commencement of their term of office until their inaugural meeting where members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under existing delegations.
5. The existing local boards delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.
6. Staff also seek confirmation of arrangements for making decisions at the local board level in the period between the final local board meeting and the official end of term. The urgent decision delegations and process that is already in place adequately caters for this scenario.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting on 20 September 2022 and the end of term (15 October 2022)
b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations
c) note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum
d) request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.
Horopaki
Context
7. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 14 October 2022, with the term of office of current members ending and the term of office of new members commencing on 15 October 2022.
8. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).
9. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.
10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:
· making urgent decisions before the end of term
· making decisions that require consultation with local board/local board members during the interregnum.
Tātaritanga me ngā tohutohu
Analysis and advice
Urgent decisions – arrangement for remainder of the term
11. Between the last business meeting and the declaration of results expected around 14 October 2022, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.
12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.
13. All requests for an urgent decision will need to be supported by adequate staff advice and information and clear recommendations.
Decision-making during the interregnum
14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.
15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.
16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.
17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.
Tauākī whakaaweawe āhuarangi
Climate impact statement
18. This report relates to procedural matters and has no quantifiable climate impacts.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.
20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.
21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.
Tauākī whakaaweawe Māori
Māori impact statement
23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.
Ngā ritenga ā-pūtea
Financial implications
24. This report and decision being sought relates to a procedural matter and does not have any financial implications.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.
26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2022.
Ngā koringa ā-muri
Next steps
27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2022.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Shirley Coutts - Principal Advisor - Governance Strategy |
Authorisers |
Louise Mason - General Manager Local Board Services Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Local board resolution responses and information report
File No.: CP2022/12159
Te take mō te pūrongo / Purpose of the report
1. This report provides a summary of resolution responses and information reports for circulation to the Ōtara-Papatoetoe Local Board.
Information reports for the local board:
2. Tātaki Auckland Unlimited Local Board Newsletter for July/August 2022 is attached to this report in Attachment A and August/September 2022 in Attachment C.
3. The Pursuit of Excellence Awards Panel decision made on 22 August 2022 is attached to this report in Attachment B.
4. The Audit and Risk Committee meeting on 23 August 2022 received the Health, Safety and Wellbeing report and resolved that it be referred to the Governing Body and forwarded to local boards for their information. On 25 August 2022 the Governing Body agreed that the report should be forwarded to local boards for their information. The original Health, Safety and Wellbeing Report to the Audit and Risk Committee can be accessed at this link: https://infocouncil.aucklandcouncil.govt.nz/Open/2022/08/AUD_20220823_AGN_10924_AT.htm#PDF2_ReportName_89910
5. The Pursuit of Excellence Awards Panel decision made on 8 September 2022 is attached to this report in Attachment D.
Recommendation/s That the Ōtara-Papatoetoe Local Board: a) note the Tātaki Auckland Unlimited July/August and August/September newsletters, Attachment A and C of the agenda report b) note the Pursuit of Excellence panel decision made on 22 August 2022 below:
c) note the Health, Safety and Wellbeing report linked to this agenda report d) note the Pursuit of Excellence panel decision made on 8 September 2022 below:
|
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Tātaki Auckland Unlimited July-August newsletter |
223 |
b⇩ |
Pursuit of Excellence Grant decision - 22 August 2022 |
229 |
c⇩ |
Tātaki Auckland Unlimited August-September newsletter |
237 |
d⇩ |
Pursuit of Excellence Grant decision - 8 September 2022 |
245 |
Ngā kaihaina / Signatories
Author |
Carol McGarry - Democracy Advisor |
Authoriser |
Sarah McGhee - Local Area Manager |
20 September 2022 |
|
Record of Ōtara-Papatoetoe Local Board Workshop Notes
File No.: CP2022/07069
Te take mō te pūrongo
Purpose of the report
1. To note the Ōtara-Papatoetoe Local Board record for the workshops held on 2 August, 9 August, 23 August, 30 August and 6 September 2022.
Whakarāpopototanga matua
Executive summary
2. In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.
3. Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.
Recommendation/s That the Ōtara-Papatoetoe Local Board: a) note the Ōtara-Papatoetoe Local Board workshop records for: 2 August, 9 August, 23 August, 30 August and 6 September 2022.
|
Attachments
No. |
Title |
Page |
a⇩ |
Ōtara-Papatoetoe Local Board Workshop Record, 2 August 2022 |
253 |
b⇩ |
Ōtara-Papatoetoe Local Board Workshop Record, 9 August 2022 |
255 |
c⇩ |
Ōtara-Papatoetoe Local Board Workshop Record, 23 August 2022 |
257 |
d⇩ |
Ōtara-Papatoetoe Local Board Workshop Record, 30 August 2022 |
259 |
e⇩ |
Ōtara-Papatoetoe Local Board Workshop Record, 6 September 2022 |
261 |
Ngā kaihaina
Signatories
Author |
Carol McGarry - Democracy Advisor |
Authoriser |
Sarah McGhee - Local Area Manager |
20 September 2022 |
|
Valedictory reflections: end of term address
File No.: CP2022/12595
Te take mō te pūrongo
Purpose of the report
1. To provide retiring Ōtara-Papatoetoe Local Board member/s the opportunity to comment on their time in local government and share valedictory reflections.
Whakarāpopototanga matua
Executive summary
2. This is an opportunity for retiring Ōtara-Papatoetoe Local Board members to share valedictory reflections or an end of term address, prior to the 2022 Local Board Elections.
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) receive valedictory reflections from Member Ross Robertson who is retiring from political life as an elected member of Auckland Council.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Carol McGarry - Democracy Advisor |
Authoriser |
Louise Mason - General Manager Local Board Services Sarah McGhee - Local Area Manager |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Exclusion of the Public: Local Government Official Information and Meetings Act 1987
a) exclude the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Service property optimisation opportunity in Papatoetoe - Acquisition (Covering report)
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |
s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains commercially sensitive information that could prejudice negotiations. |
s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |
Ōtara-Papatoetoe Local Board 20 September 2022 |
|
Item 8.2 Attachment a Auckland Softball Association Incorporated presentation Page 271
Item 8.3 Attachment a Comet Collab Enchanted Garden Event presentation Page 279
Item 8.4 Attachment a Clover Park Community House presentation Page 301
[1] Pg 34 section 6 of the Biosecurity Strategy states: Removal of exotic trees will occur when there is a health and safety risk, they are identified as a weed species, there is a risk to archaeological features, or they impact on the cultural landscape and view shafts. Any other tree removals will be assessed on a case-by-case basis.
[2] A WF7 Pūriri ngāhere forest type is a broadleaf forest that occurs in warm frost-free areas on fertile soils of alluvial and volcanic origin.