Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in The Gallery, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau and online via MS Teams on Tuesday, 20 September 2022 at 5.00pm.

 

present

 

Chairperson

Apulu Reece Autagavaia

 

Deputy Chairperson

Dawn Trenberth

 

Members

Dr Ashraf Choudhary, QSO, JP

 

 

Dr Ofa Dewes

 

 

Lotu Fuli

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

 

 

 

 

 

 

ALSO PRESENT

 

 

Councillor Alf Filipaina to 6.56pm

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

Toi Katipa, Ngāti Ōtara Marae

 

 

Timoti Wharewaka, Ngāti Ōtara Marae

 

 

 

 

 


Ōtara-Papatoetoe Local Board

20 September 2022

 

 

 

1          Welcome

 

The Chair invited Toi Katipa from Ngāti Ōtara Marae to led the meeting in karakia.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

Member Swanie Nelson declared a non-financial conflict with item 17 - Ōtara-Papatoetoe Local Grant and Multiboard round one 2022/2023 grant allocations in applications LG2313-106 The Community Builders Trust – Palm tree Pop-Ups, LG2313-114 Move Communities – The Movement Music Academy,  LG2313-124 The Community Builders NZ Trust – Learning workshops and LG2313-130 The Community Builders NZ Trust -The OKV Summer Series and took no part in the discussion or voting on this item

 

4          Confirmation of Minutes

 

Resolution number OP/2022/130

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 16 August 2022, including the confidential section, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

That the Ōtara-Papatoetoe Local Board:

Acknowledge the passing of Her Majesty Queen Elizabeth II, Queen of New Zealand and Her Other Realms and Territories, Head of the Commonwealth, Defender of the Faith. We acknowledge her lifetime of service to the nation and the Commonwealth. We also acknowledge the mixed array of feelings felt by indigenous peoples across the world and in this country, as the Queen is the figurehead of the Crown, the institution of the Monarch in whose name many colonising acts were committed. For many of us, she was also the only Head of State we have known in our lifetimes. Many saw her as a great woman in a world dominated by male leaders, before there were women Prime Ministers she became Queen. She shone in her role as monarch and world leader and was a role model to all young girls and women around the world. As such, she was a symbol of continuity and stability in an ever-changing world. For eight decades, through tumultuous times that included wars, economic crises and a global pandemic, the Queen was one of our constants. While she was the head of the Anglican Church, she also had an unwavering faith in God and uncomplicated Christian belief.

O le laau mafalā sa malu ai le taupulega a le commonwealth - She was a giant tree whose branches were a shelter for the commonwealth

 

Moe mai ra – Manuia lou malaga

 

The meeting acknowledged a minutes silence.

 

Last Stance Gym

 

Late last month, members of the Last Stance Gym in Ōtara attended the IFMA (International Federation of Muaythai Associations) World Youth Muay Thai tournament in Malaysia. The team travelled to Malaysia hoping to gain experience and exposure from the tournament, as this was their first time on such a big stage. Now they’ve come back from that tournament with six medals in tow. Tutavake Petero is the trainer and gym owner, which he started as a home for young martial arts athletes.

 

IFMA YOUTH WORLD CHAMPIONSHIP:

-        Journey “Lil General” Petero 71kg Bronze Medallist

-        Raka “Lights” Cecil 58kg Bronze Medallist

 

IFMA YOUTH WORLD GRANDSLAM

-        Anton “PokerFace” Cecil 67kg Gold Medallist

-        Taivero “Scorpion” Cecil 40kg Gold Medallist

-        Temana “Einstein” Taura 46kg Silver Medallist

-        Tristyn “T-Rex” Nathan 60kg Bronze Medallist

 

A group of men wearing medals

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The Ōtara-Papatoetoe Local Board assisted the group with the travel and accommodation costs through the Excellence Awards grant. We are proud to support the talent coming out of our local area.

 

Jannah (Jah) Cameron

 

Ōtara local, Jannah Cameron was announced the winner of the Penny Hulse Supreme Environmental Award and the Schools and Youth category at the 2022 Ngā Tohu Tiaki Taiao a te Koromatua / Mayoral Conservation Awards last week. Jah runs ‘Geek Camps’ during the school holidays, in which local rangatahi participate in activities including tree planting, pest control and water quality audits, while learning about natural science, ecosystems and the environment. Judges at the awards, established in 2018 by Mayor Phil Goff, noted Cameron’s “outstanding leadership from an individual who had overcome a significant level of personal adversity.” They went on to praise her bespoke approach to learning where she took time to understand the needs of her rangatahi community and supported their learning with a range of engagement opportunities. Her work will continue to support conservation outcomes in south Auckland communities where access to nature is limited. Mayor Goff says Jah’s award recognised her exceptional leadership and commitment to the environment and her community. More than 15,000 native trees have been planted in the past five years as a result of Jah’s work and local youth have had the opportunity to participate in learning about and protecting their environment.

 

 

The Otara Rugby League Football Club - Scorpions

 

Congratulations to the Under 18’s Boys and Under 18’s Girls from the Ōtara Rugby League Football Club for winning their respective Championship this season. The Under 18’s Boys Spartan Squad overcame the Mount Albert Lions while the Under 18’s Girls Squad beat the Howick Hornets, both at Mount Smart. Well done to the team, the dedicated coaching staff and management, and family and supporters.

 

A group of people posing for a photo

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A group of people posing for a photo

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Smokefree Tangata Beats National 2022 Finalists

 

Congratulations to Destiny Tilialo - Papatoetoe High School, and Sounds Of La Salle - De La Salle College, for making it into the finalis of the Smokefree Tangata Beats National competition. We wish our local schools the best of luck in the upcoming finals on 23 September at the Q Theatre, Auckland CBD.

 

SUSO – Stand Up Stand Out 2022 Finalists

 

Congratulations to Aaliyah Magalogo – Aorere College, a finalist in the Solo Vocal category, Toka Tu Moana Choir – Tangaroa College, and Freedom Fours – Papatoetoe High School, both finalists in the Group Vocal category, and Destiny Tilialo – Papatoetoe High School, a finalist in the Solo Instrumental category.

 

De La Salle First XIII Rugby League team

 

Congratulations to the De La Salle First XIII Rugby League team on winning the 2022 New Zealand Rugby League Secondary School Premiership Boys Championship. Earlier this month, De La Salle College was crowned as Aotearoa’s champions, convincingly defeating Rotorua Boys 42-6, at Puketawhero Park, Rotorua.

 

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Eventing Auckland

 

Vicki Glynn and Philippa Harder from Eventing Auckland were in attendance in person and Wiremu Priest online to present to the board.

 

A copy of the presentation will be placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2022/131

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Vicki Glynn, Chair, Eventing Auckland, Philippa Harder and Wiremu Priest for their attendance and presentation.

 

CARRIED

 

Attachments

a    20 September 2022: Ōtara-Papatoetoe Local Board - Item 8.1 Deputation  - Eventing Auckland - presentation

 


 

 

8.2

Deputation - The Auckland Softball Association Incorporated

 

Gareth Teahan from Auckland Softball Association Incorporated was in attendance in person to present to the board.

 

The Auckland Softball Association Incorporated presentation is on pages 265 to 271 of the agenda.

 

 

 

Resolution number OP/2022/132

MOVED by Chairperson R Autagavaia, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Gareth Teahan from Auckland Softball Association Incorporated for his attendance and presentation.

 

CARRIED

 

 

8.3

Deputation - Comet Collab

 

Bobbie Gray and Laura Koolen from Comet Collab were in attendance to present to the board.

 

The Comet Collab presentation is on pages 273 to 294 of the agenda.

 

 

Resolution number OP/2022/133

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Bobbie Gray and Laura Koolen from Comet Collab for their attendance and presentation.

 

CARRIED

 

 

8.4

Deputation - Clover Park Community House

 

Antoinette Tiatia from the Clover Park Community Trust was in attendance to present to the board.

 

The Clover Park Community House Trust presentation is on pages 295 to 303 of the agenda.

 

 

Resolution number OP/2022/134

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Antoinette Tiatia from the Clover Park Community Trust for her attendance and presentation.

 

CARRIED

 

 

Member A Choudhary left the meeting at 6.39 pm.

 

Member A Choudhary returned to the meeting at 6.44 pm.

 

9          Public Forum

 

9.1

Public Forum - Papatoetoe Athletics Club

 

Mellissa Lam, Secretary of the Papatoetoe Athletics Club, Magdalene Smith and Liana Quinn Smith were in attendance in person to speak to the board in support of the Club’s submission for an athletics track as the replacement for the Greyhound track at Manukau Sports Bowl.

 

 

Resolution number OP/2022/135

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Mellissa Lam, Magdalene Smith and Liana Quinn Smith from the Papatoetoe Athletics Club for their attendance an public forum presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member Update

 

Resolution number OP/2022/136

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal report from Manukau Ward Councillor Alf Filipaina.

CARRIED

 

 

12

Board Members' Report

 

Member Dr Ofa Dewe’s board members report was tabled at the meeting.  Member Lotu Fuli’s report on the Local Government New Zealand Conference that she attended was tabled at the meeting.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2022/137

MOVED by Chairperson R Autagavaia, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the board members’ written and oral reports.

CARRIED

 

Attachments

a    20 September 2022: Ōtara-Papatoetoe Local Board - Item 12 Board Members' Reports - Dr Ofa Dewes report

b    20 September 2022: Ōtara-Papatoetoe Local Board - Item 12 Board Members' Reports - Member Lotu Fuli Local Government New Zealand conference report

 

 

13

Chairperson's Announcements

 

Chairperson Apulu Reece Autagavaia’s end of term report was tabled at the meeting. 

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2022/138

MOVED by Member O Dewes, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s written and verbal update.

CARRIED

 

Attachments

a    20 September 2022: Ōtara-Papatoetoe Local Board - Item 13 Chairperson's Announcements - Chairperson Apulu Reece Autagavaia's end of term report

 

 

14

Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori

 

Resolution number OP/2022/139

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      provide the following feedback points on the Community Bike Hubs project:

            i)               the purpose of the Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori programme is well aligned to the Ōtara-Papatoetoe Local Board Plan 2020 outcome, “Connected area and easy to get around”, and contributes to the objective of “safe cycling and pedestrian environments”. The programme is also aligned to the board’s view that early action is required to reduce emissions and adapt to the impacts of climate change

          ii)               the board is pleased to note that Manukau has been identified as being a good fit for the new model 

        iii)               the board supports the intention of Auckland Transport to ensure that programme ideas, and successful initiatives that are seeded with community groups and organisations through the Community Bike Hubs are well supported to become sustainable, and recommends this includes robust business and enterprise capacity-building, and strategies for expansion and/or diversification, alongside commercial partnerships and other skills, training and guidance

b)          note that ‘collaboration’ is the preferred level of engagement in the Community Bike Hubs project

c)          request that Auckland Transport update its section in the Ōtara-Papatoetoe Council Controlled Organisation Engagement plan to include the Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori initiative, with ‘collaboration’ as the level of engagement.

CARRIED

 

 

15

Auckland Transport Update on the Local Board Transport Capital Fund – August 2022

 

Resolution number OP/2022/140

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      progress the following in financial year 2022/2023:

i)       construction of Ashton Avenue

ii)      Bairds Mainfreight Pedestrian Crossings design

iii)     Hill Street/Wylie Road Safety Improvements design

iv)     Othello Park Shared Path

v)      Ngati Ōtara Park – Pathway investigation

vi)     11R Birmingham Road Reserve Connectivity investigation

b)      defer the following until the next financial year (financial year 2023/2024):

i)       Hill Street/Wylie Road Safety Improvements construction

ii)      Bairds Mainfreight Pedestrian Crossings construction

iii)     Othello Park Shared Path design and construction

             iv)           Ngati Ōtara Park – Pathway construction contribution

               v)           11R Birmingham Road Reserve Connectivity design and construction.

 

CARRIED

 

 

16

Placemaking: Revitalising Town Centres Contestable Grant Funding Programme 2022-2023

 

Media release – A new beginning for Auckland’s famed lantern festival, dated 24 August 2022 was tabled at the meeting.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2022/141

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:   

That the Ōtara-Papatoetoe Local Board:

a)          approve the following grant allocations from: Placemaking: Town centres project line # 324 from the 2022/2023 work programme:

Application number

Applicant Names

Purpose of funding

Amount

OPCGEOI 2223-04

 

Level Up Aotearoa Charitable Trust

 

Next Level

Funding requested for the following projects:

·    Deliver Spring Festival events in Ōtara and Papatoetoe Town Centres

·    Deliver service awareness events in Ōtara and Papatoetoe Town Centres

$40,000

OPCGEOI 2223-08

 

Ōtara Business Association

 

Five Year Strategic Plan review

 

Funding requested for the following projects:

·    Document discovery and review

·    Key information interviews

·    5-Year Plan framework

·    Project management support and advice

·    5-Year Plan design and production

$10,000

OPCGEOI 2223-09

 

Papatoetoe Central Main Street Society Inc.

 

Five Year Strategic Plan review

 

Funding requested for the following projects:

·    Document discovery and review

·    Key information interviews

·    5-Year Plan framework

·    Project management support and advice

·    5- Year Plan design and production.

$10,000

OPCGEOI 2223-11

 

Beautifully Frank Limited

 

Botanical Giant Embroidery Artwork

 

Funding requested for the following projects:

·    Materials

·    Artist time

·    Installation

·    Maintenance

·    Deinstallation

$10,000

OPCGEOI 2223-12

 

I.M-S Arts Ltd

 

Ōtara Cube Artist Led Activations

Funding requested for the following projects:

·    Marketing

·    Engaging six artists

·    Artist materials

·    Photography

·    Installation

·    Exhibitions

·    Deinstallation

·    Review.

$32,100

OPCGEOI 2223-14

 

Sistema Aotearoa Trust

 

Sistema Aotearoa Community Festival

Funding requested for the following projects:

·    Venue hire OMAC (Rehearsals and festival)

·    Musician tutor contractor fees (including youth liaison, rangatahi tutors, event & community support)

·    Project specific admin support

·    Ākonga refreshments at rehearsals and festival

·    New musical arrangements and scores

·    Van & transport costs

Admin & marketing costs.

$10,500

OPCGEOI 2223-15

 

Ōtara Network Action Committee Charitable Trust

 

PROJECT NEMO – (New Empowerment Mobilizing Ōtara)

 

Funding requested for the following projects:

·    Deliver Ōtara Creek My Backyard beautification and gardening project

·    Deliver Accelerating Aotearoa Podcast projects

$20,000

Total Allocation

 

 

$132,600

 

b)          request that officers update the board on delivery of the projects and initiatives against the assessment of the criteria and accountability of the grants approved

c)          request that officers include in funding agreements for grants approved, a request that the local board is acknowledged in communications/ announcements and invited to community celebrations or events associated with the project or initiative

d)          note there is an underspend of $67,400 in this budget available for reallocation

e)          reallocate a portion of funding from the remaining budget of $67,400 towards the upcoming Lantern Festival, a major city event to be delivered for the first time from Manukau Sports Bowl by Tātaki Auckland Unlimited (Ref. Media release dated 24 August 2022, tabled at the meeting, Attachment A), as follows:

            i)          allocate up to $15,000 to support the participation of local stall holders at the lantern festival, based on assessment that meets the requirements of the event organisers, noting this will be managed by Connected Communities staff in conjunction with Tātaki Auckland Unlimited

          ii)          allocate up to $7,000 to deliver activation, celebratory activities and place making from local sites such as libraries, community facilities and centres that would support the festival (or as lead up to the festival) noting this will be managed by Connected Communities staff

        iii)          request Connected Communities staff update the board on outcomes of recommendation e) i) and ii) as part of quarterly reporting

f)      reallocate the balance of budget of $45,400 to Ōtara-Papatoetoe Local Board work programme activity # 340, local contestable community grants.

CARRIED

 

Attachments

a    20 September 2022: Ōtara-Papatoetoe Local Board - Item 16 Placemaking: Revitalising Town Centres Contestable Grant Funding Programme 2022-2023 - Lantern Festival media release

 

 

17

Ōtara-Papatoetoe Local Grant and Multiboard round one 2022/2023 grant allocations

 

Member Swanie Nelson declared a non-financial conflict with applications LG2313-106 The Community Builders Trust – Palm tree Pop-Ups, LG2313-114 Move Communities – The Movement Music Academy,  LG2313-124 The Community Builders NZ Trust – Learning workshops and LG2313-130 The Community Builders NZ Trust -The OKV Summer Series and took no part in the discussion or voting on this item.

 

 

Resolution number OP/2022/142

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      agree to fund, part-fund or decline each application in the Ōtara-Papatoetoe Local and Multiboard Grants Round One 2022/2023, as outlined in Table One and Table Two below:

Table One: Ōtara-Papatoetoe Local Grant Round One 2022/2023 applications

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved/

Declined

LG2313-101

Frances Tafili

Towards accommodation and catering in Taupō from 1 October 2022

$2,000.00

Deferred to Pursuit of Excellence Awards

LG2313-104

Auckland Cambodian Youth and Recreation Trust

Towards volunteer costs at Papatoetoe Chambers from 1 October 2022 to 31 March 2023

$2,000.00

Approved $2,000.00 accountability has been received.

LG2313-105

Auckland Seniors Support And Caring Group

Towards venue hire, tutors fees and costuming at Ōtara Music Arts Centre from 1 October 2022 to 24 June 2023

$5,000.00

Approved $3,600.00

LG2313-106

The Community Builders NZ Trust

Towards decorations, entertainment and advertising at 121 Bairds Rd from 12 December 2022 to 31 January 2023

$13,697.34

Approved $7,500.00

LG2313-108

Mayfield Kindergarten

Towards installation of a water fountain at Mayfield Kindergarten from 4 October 2022 to 41 October 2022

$3,000.00

Approved $1,000.00

LG2313-109

Papatoetoe North Kindergarten

Towards plants, garden area construction, compost bin and worm farm at Papatoetoe North Kindergarten from 1 October 2022 to 15 October 2022

$11,902.51

Approved $3,500.00

LG2313-110

Youthline Auckland Charitable Trust

Towards wages from 1 October 2022 to 30 June 2023

$7,000.00

Decline - wages are a low priority in the Ōtara-Papatoetoe Local Board area

LG2313-114

 Move Communities

Towards venue hire, artist fees, resources, purchase of a portable whiteboard, marketing, water and fuel vouchers at Otara Music and Arts Centre from 29 October 2022 to 6 May 2023

$4,317.00

Approved $3,800.00

LG2313-115

Grief Support and Education Charitable Trust

Towards wages and overhead costs at 20 Putney Way and 47 Aviemore Drive from 1 October 2022 to 30 September 2023

$5,790.00

Approved $2,500.00

LG2313-116

Counties Manukau Touch Association

Towards venue hire, catering and sports gear at 244R East Tamaki Road from 1 October 2022 to 30 November 2022

$4,939.41

Approved $4,000.00

LG2313-117

Auckland Indian Retailers Association Inc

Towards Diwali festival costs on 15 October 2022

$40,000.00

Approved $15,000.00 tagged towards stage, stage lighting, marquee, generator, bins, port-a-loo hire, chairs and trestle tables

LG2313-119

Saanjh Sports and Cultural Club Incorporated

Towards two muscle relaxation massage chairs at 129 Kolmar Road from 1 October 2022

$11,000.00

Decline –

low priority in the Ōtara-Papatoetoe Local Board area

LG2313-120

Roopa Aur Aap Charitable Trust

Towards wages and website management at 1193B Dominion Road from 1 October 2022 to 30 June 2023

$1,000.00

Decline - wages are a low priority in the Ōtara-Papatoetoe Local Board area

LG2313-121

Kindergarten New Zealand LTD

Towards outside toys at KiNZ Otara Early Learning Centre from 3 October 2022 to 22 December 2022

$4,925.00

Approved $2,000.00

LG2313-122

Papatoetoe Chess Club

Towards tables, trophies and software at Papatoetoe Bowling Club from 1 October 2022 to 1 December 2022

$2,000.00

Approved $2,000.00

LG2313-123

Vunilagi Vou Ltd

Towards koha, artist fees, materials, catering and wages at 4/15 Bishop Lenihan Place from 10 October 2022 to 20 June 2023

$6,760.00

Decline – application insufficiently developed, applicant to be invited to submit to a future grant round

LG2313-124

The Community Builders NZ Trust

Towards advertising, tutoring, transport, materials and facilitation fees at 121 Bairds Road from 17 October 2022 to 9 December 2022

$5,776.50

Approved $1,000.00

LG2313-125

East Tamaki Rugby Football Club Incorporated

Towards building and contents insurance at East Tamaki Rugby Football Club from 1 October 2022 to 21 October 2022

$2,403.34

Decline –

low priority in the Ōtara-Papatoetoe Local Board area

LG2313-126

XLR8 Sport Trust

Towards affiliation fees and venue hire at East Tamaki Reserve from 25 October 2022 to 25 February 2023

$9,292.50

Approved $6,000.00 tagged to venue hire

LG2313-128

Tennis Auckland Region Incorporated

Towards four rollaway tennis nets at Manukau Tennis Sports and Community Centre from 2 October 2022 to 31 October 2022

$11,980.00

Decline –

low priority in the Ōtara-Papatoetoe Local Board area

LG2313-129

The TYLA Trust

Towards trophies, prizes, food, beanbag hire, koha, movie screen and t-shirts at South Auckland Celebration Church from 3 October 2022 to 16 October 2022

$2,482.75

Approved $2,332.75

LG2313-130

The Community Builders NZ Trust

Towards Christmas tree decoration, installation and storage at 120 East Tamaki Road from 31 October 2022 to 31 May 2023

$10,000.00

Approved $2,500.00

LG2313-131

Tangaroa College Board of Trustees

Towards transport, accommodation and catering in Melbourne from 4 October 2022 to 25 August 2023

$10,000.00

Decline – refer to Pursuit of Excellence Awards

LG2313-133

The Helping Paws Charitable Trust

Towards cat food and kitty litter from 1 October 2022 to 30 September 2023

$3,000.00

Decline - outside of the Ōtara-Papatoetoe Local Board area

LG2313-134

Vunilagi Vou Ltd

Towards wages at 14/15 Bishop Lenihan Place from 10 October 2022 to 15 June 2023

$10,320.00

Decline - wages are a low priority in the Ōtara-Papatoetoe Local Board area

LG2313-135

Te Whakaora Tangata Trust

Towards purchase of equipment for office set up at 10 Roys Road from 1 October 2022 to 20 December 2022

$2,924.00

Approved $1,000.00

LG2313-136

Auckland Tokelau Society Incorporated

Towards catering and knitting materials at East Tamaki Community Hall from 1 October 2022 to 21 December 2022

$1,979.00

Approved $1,979.00

Total

 

 

$195,489.35

$61,711.75     

 

Table Two: Ōtara-Papatoetoe Multi-Grant Round One 2022/2023

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved / Declined

MB2223-105

Sanitarium Health and Wellbeing Company

Toward cost of temporary fencing at the Sanitarium Weet-Bix Kids TRYathlon event in Point England Reserve and Mountfort Park (November 2022 - February 2023)

$2,000.00

Decline - outside of the Ōtara-Papatoetoe Local Board area

MB2223-111

The Re-Creators Charitable Trust

Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland from October 2022 to May 2023.

$5,415.00

Approved $3,500.00

MB2223-115

African Film Festival New Zealand Trust

Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket (September 2022 - December 2022)

$2,700.00

Decline - wages are a low priority in the Ōtara-Papatoetoe Local Board area

MB2223-121

Manurewa Central School

Towards turf cover at Manurewa Central School (December 2022 - December 2023)

$2,000.00

Decline - outside of the Ōtara-Papatoetoe Local Board area

MB2223-129

Habitat for Humanity Northern Region Limited

Towards costs to deliver the Healthy Home Intervention Programme in ReStore Otara (November 2022 - June 2023)

$3,000.00

Approved $3,000.00

MB2223-133

Guardians of our Children Charitable Trust

Towards costs to run the Make Them Proud - Parental Disputes workshops at various venues across Auckland (October 2022 - October 2023)

$6,000.00

Decline – application insufficiently developed, applicant to be invited to submit to a future grant round

MB2223-138

CNSST Foundation

Towards costs for coordination and implementation of five social work counseling cases, five social media publishing, three community workshops with individualised follow-up support services in various locations in South Auckland, and 10 community cultural days in Botany Town Centre (November 2022 - June 2023)

$5,000.00

Approved $2,000.00

Total

 

 

$26,115.00

$8,500.00

 

CARRIED

 

Member Robertson and Member Choudhary voted against the decision to approve funding to the following applications: LG2313-106 The Community Builders Trust – Palm tree Pop-Ups, LG2313-124 The Community Builders NZ Trust – Learning workshops and LG2313-130 The Community Builders NZ Trust -The OKV Summer Series.

 

 

Member Robertson and Member Choudhary voted against the decision to decline funding towards application LG2313-119 Saanjh Sports and Cultural Club Incorporated towards two muscle relaxation chairs at 129 Kolmar Road.

 

 

 

Note: With the agreement of the meeting item 35 Procedural motion to exclude the public was taken before item 18 Transform Manukau: Osterley South Streetscape Upgrade Works.

 

 

35        Procedural motion to exclude the public

Resolution number OP/2022/143

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Service property optimisation opportunity in Papatoetoe – Acquisition

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information that could prejudice negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 

7.41 pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available

 

 

7.50 pm          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Service property optimisation opportunity in Papatoetoe - Acquisition

 

f)      agree that the resolutions will become publicly available once impacted parties have been notified and the report will be publicly available should the agreement become unconditional.

 

 

 

Member O Dewes left the meeting at 7.51 pm.

 

18

Transform Manukau: Osterley South Streetscape Upgrade Works

 

Resolution number OP/2022/145

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse the concept design of the Osterley Way (south) Streetscape Upgrade project as per Attachment A of the agenda report

b)      note that Eke Panuku will combine the Osterley Way (south) Streetscape Upgrade project and Manukau Steps project into one project to create a better design outcome.

CARRIED

 

Member O Dewes returned to the meeting at 7.53 pm.

 

19

Transform Manukau: Karina Williams Way Extension Works Concept Plan

 

Resolution number OP/2022/146

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse the Karina Williams Way extension concept design to connect the existing Karina Williams Way to Clist Crescent, providing a continuous through road linking Barrowcliffe Place to Manukau Station Road, as outlined in figure 1 of the agenda report.

CARRIED

 

Member L Fuli left the meeting at 7.55 pm.

 

Member L Fuli returned to the meeting at 7.58 pm.

 

20

Unlock Old Papatoetoe: Cambridge Terrace Extension Concept Design

 

Resolution number OP/2022/147

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse the Cambridge Terrace Extension Concept Design as per Attachment A of the agenda report.

b)      endorse the revocation of the reserve’s status under the Reserves Act 1977 of:

i)       21 St George Street, Papatoetoe being Section 4 SO 477408 contained in 726599 

ii)      a portion of 27 St George Street, Papatoetoe comprising:

A)     Section 3 SO 477408 contained in 725092

B)     Part Lot 31 DP 7551 contained in NA321/269

C)     Lot 3 DP 19713 contained in 725093

D)     Lot 4 DP 19713 contained in 725093

E)     Lot 5 DP 19713 contained in 725093

F)      Lot 3 DP 42224 contained in NA1152/21.

CARRIED

 

21

Adoption of the scope to develop the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan

 

Resolution number OP/2022/148

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:   

That the Ōtara-Papatoetoe Local Board:

a)          adopt the full facility network scope to guide the development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan as detailed in Attachment A of the agenda report.

b)          request that relevant units of Parks and Community Facilities keep regularly informed of the progress of the work on the development of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan, to enable the provision of joined-up quality advice on the lease work programme

c)          request early engagement with mana whenua in developing the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan.

CARRIED

 

 

22

Local Board Annual Report 2021/2022

 

A copy of the Annual report was tabled at the meeting.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2022/149

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the draft 2021/2022 Ōtara-Papatoetoe Local Board Annual Report as set out in Attachment A tabled at the meeting noting the new measure description and changes to the performance measures on pages 10 and 11, for footnote 2

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

CARRIED

 

Attachments

a    20 September 2022: Ōtara-Papatoetoe Local Board - Item 22 Local Board Annual Report 2021/2022 - Ōtara-Papatoetoe Local Board Annual Report

 

 

23

Amendment to 2022/2023 – 2024/2025 Ōtara-Papatoetoe Local Board Customer and Community Services Work Programme

 

Resolution number OP/2022/150

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      approve a change in budget allocation in the Ōtara-Papatoetoe Local Board 2022/2023 to 2024/2025 Customer and Community Services work programme:

i)       amending the budget allocation in project ID No 31866 - Kohuora Park – upgrade playground, from $250,000 in 2024/2025 to $126,692 in 2024/2025 and defer the allocation of $123,308 to the following financial year 2025/2026. 

 

CARRIED

 

 

24

Reallocation of budget from Customer and Community Services Work Programme to Local Board Services

 

Resolution number OP/2022/151

MOVED by Chairperson R Autagavaia, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the reallocation of financial year 2022/2023 locally driven initiatives (LDI) opex funding of $9,000 from Customer and Community Services ID329 Māori Responsiveness, to Local Board Services for new 2022/2023 work programmes, $6,000 for Ara Kōtui and $3,000 for the TUIA programme.

 

CARRIED

 

 

25

Update on the progress and achievements of Ara Kōtui (formerly Improving Māori input into local board decision-making) for 2019-2022

 

Resolution number OP/2022/152

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the report on progress and achievements of the Ara Kōtui programme for the electoral term (2019-2022).

 

CARRIED

 

 

26

Local Board input on the National Policy Statement for Freshwater Management

 

Resolution number OP/2022/153

MOVED by Chairperson R Autagavaia, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      note the feedback received from communities through the first stage of public engagement with the National Policy Statement -Freshwater Management 2020, in Attachment D, Attachment E and Attachment F

b)      note that one feedback includes reference to Landscape Road stream, in the Manukau Freshwater Management Unit (FMU) expressing the loss of streams, natural flora/ fauna and a need for measures to mitigate further loss

c)      note this stream was rerouted underground some years ago, that tuna and other creatures live in this waterway, and that it is time to daylight all the streams again

d)      provide the following points of feedback on the National Policy Statement -Freshwater Management 2020 values:

i)            support the purpose and application of the four compulsory values - ecosystem health, human contact, threatened species, and mahinga kai – to be applied and managed in each FMU

ii)          support measures taken for restoring and preserving the balance between the water, the wider environment, and the community noting that there is rapid urban intensification underway in the Ōtara-Papatoetoe Local Board area. The board strongly believes that our actions in the short-term can reduce risks in the future noting that we treasure our limited natural assets such as Ōtara Lake, Tamaki Estuary, Puhinui Stream and the wetland in Kohuora Park, Papatoetoe

iii)         note that the three-year Ōtara-Papatoetoe Local Board Plan 2020 has stated outcomes and objectives aligning with the purpose of the NPS-FM:

A)         restoring biodiversity and improving water quality in local streams, the Manukau Harbour, and the Tāmaki Estuary; Committed to the council’s Te Tāruke-ā-Tāwhiri / Climate Action Plan and the Ngahere / Urban Forest Strategy

B)         a higher priority on considering the environmental impact of local projects

C)         mitigating the negative effect of urban development on waterways and streams, e.g. harmful discharge into our harbour and estuaries

iv)         request that officers undertake targeted engagement in the local board area in the second phase of public engagement and provide localised information to help communities understand the issues being addressed through the NPS-FM

v)          look forward to receiving an update following the next phase of engagement.

 

CARRIED

 

 

27

Amendment to the Tūpuna Maunga Authority Integrated Management Plan

 

Resolution number OP/2022/154

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      support the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan, noting the importance of returning native vegetation is a key step in healing the Tūpuna Maunga.

 

CARRIED

 


 

 

28

Ōtara-Papatoetoe Local Board Council-controlled Organisations Quarterly Update: Quarter Four (April – June) 2021/2022

 

Resolution number OP/2022/155

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter Four (April - June) 2021/2022

b)      receive updates to the Joint Council-controlled Organisations Engagement Plan 2022/2023.

CARRIED

 

 

29

Ōtara-Papatoetoe Local Board Achievements Report 2019-2022

 

A copy of the achievements report was tabled at the meeting.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2022/156

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the Ōtara-Papatoetoe Local Board Achievements Report 2019-2022, tabled at the meeting.

CARRIED

 

Attachments

a    20 September 2022: Item 29 Ōtara-Papatoetoe Local Board Achievements Report 2019-2022 - Achievements report

 

Deputy Chairperson D Trenberth left the meeting at 8.03 pm.

 

30

2022 local government elections - meetings and decision-making until new local board members make their declarations

 

Resolution number OP/2022/157

MOVED by Chairperson R Autagavaia, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting on 20 September 2022 and the end of term (15 October 2022)

b)      note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations

c)      note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum

d)      request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

CARRIED

 

 

31

Local board resolution responses and information report

 

Resolution number OP/2022/158

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Tātaki Auckland Unlimited July/August and August/September newsletters, Attachment A and C of the agenda report

b)      note the Pursuit of Excellence panel decision made on 22 August 2022 below:

Application ID

Organisation

Requesting funding for

Amount requested

Amount funded

2223OPEA02

Miss Iyolarna Waru

World Waka Ama

$2,000.00

 $2,000.00

2223OPEA04

Mr Tutavake Petero

Muay Thai Youth World Championships

$2,000.00

 $2,000.00

2223OPEA07

Miss Alisha Leuluaialii

Festival of the Futures Summit 2022

$2,000.00

 $1,000.00

Total

 

 

$6,000.00

$5,000.00

 

c)      note the Health, Safety and Wellbeing report linked to this agenda report

d)      note the Pursuit of Excellence panel decision made on 8 September 2022 below:

Application ID

Organisation

Requesting funding for

Amount requested

Amount funded

LG2313-101

Frances Tafili under the umbrella of Papatoetoe Rugby Football Club

Accommodation and catering in Taupō for the under 10 Rugby team

$2,000.00

$2,000.00

Total

 

 

$2,000.00

$2,000.00

 

CARRIED

 

Deputy Chairperson D Trenberth returned to the meeting at 8.06 pm.

 

32

Record of Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2022/159

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Ōtara-Papatoetoe Local Board workshop records for: 2 August, 9 August, 23 August, 30 August and 6 September 2022.

CARRIED

 

 

33

Valedictory reflections: end of term address

 

Resolution number OP/2022/160

MOVED by Chairperson R Autagavaia, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      temporarily suspend Standing Orders to undertake a programme of whakawātea led by iwi Māori and inclusive of staff to acknowledge the local board and to close the electoral term

b)      receive valedictory reflections from Member Ross Robertson who is retiring from political life as an elected member of Auckland Council

c)      receive valedictory reflections from Member Lotu Fuli.

 

CARRIED

 

 

34        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

Toi Katipa from Ngāti Ōtara Marae closed the meeting in karakia.

 

 

 

9.04 pm                                           The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

In accordance with Clause 8.1.4 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Ōtara-Papatoetoe Local Board, held on Tuesday 20 September 2022, prior to the next Auckland Council election.

 

DATE:...................................................................

 

 

CHAIRPERSON:..................................................

 

 

CHIEF EXECUTIVE AND/OR NOMINEE:

 

 

……………..…………………………………………