Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held at St Chads Church and Community Centre

38 St Johns Road, Meadowbank, on Thursday, 15 September 2022 at 3.00pm.

 

present

 

Chairman

Scott Milne, JP

 

Deputy Chairman

Troy Elliott

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Sarah Powrie

 

 

Margaret Voyce

 

 

David Wong, JP

 

 

 

IN ATTENDANCE

 

Phil Wilson

Director, Governance and CCO Partnerships

 

 

Ōrākei Local Board

15 September 2022

 

 

 

1          Welcome

 

Chairman S Milne welcomed those present.

 

The board acknowledged the passing of Her Majesty Queen Elizabeth II, Queen of New Zealand, and recorded its profound sorrow and noted with grattiude her lifetime of service and selfless duty. A moment of silence was observed in remembrance of our Queen.

 

 

2      Apologies

 

The board noted the apology from Councillor Desley Simpson due to chairing the Finance and Performance Committee.

 

 

3          Declaration of Interest

 

Member T Churton declared an interest in item 16 - Ōrākei Local Grant Round One and Multi-board Grant Round One 2022/2023 grant allocations.

 

 

4          Confirmation of Minutes

 

Resolution number OR/2022/79

MOVED by Member C Davis, seconded by Chairman S Milne:  

That the Ōrākei Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 18 August 2022, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Acknowledgement - Retiring Ōrākei Local Board Member Colin Davis

 

 

Phil Wilson, Director, Governance and CCO Partnerships, was in attendence to acknowledge retiring Ōrākei Local Board Member Colin Davis.

 

Resolution number OR/2022/80

MOVED by Member T Churton, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)    thank Phil Wilson for his acknowledgement of retiring Ōrākei Local Board Member Colin Davis.

CARRIED

 

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

Under Standing Order 7.1 a Notice of Motion has been received from Member T Churton for consideration under item 12.

 

 

12

Notice of Motion - Member Troy Churton - Naming of a Meadowbank Community Centre Room

 

Resolution number OR/2022/81

MOVED by Member T Churton, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)       request that Community Facilities ensure the development plans for the Meadowbank Community Centre include the naming of a meeting room as the ‘Colin Davis Meeting Room’, with the placing of a supporting photograph and/or plaque at the room’s entrance, in honour of retiring Board Member Colin Davis.

CARRIED

 

Member C Davis abstained from voting on this item.

 

 

13

Valedictory reflections: end of term address

 

A presentation and document were tabled in support of this item. A copy of the tabled documentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2022/82

MOVED by Chairman S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)          receive valedictory reflections from Member Colin Davis.

b)         thank Member Colin Davis for his valedictory reflections, and his 62 years of service to local government.

c)          request a copy of Member Colin Davis’ speech to be retained as an official record.

CARRIED

 

Attachments

a     15 September 2022, Ōrākei Local Board, Item 13 - Member Colin Davis' Valedictory Reflections PowerPoint

b     15 September 2022, Ōrākei Local Board, Item 13 - Member Colin Davis' Valedictory Reflections Speech

 

 

14

Ōrākei local parks classification

 

Shyrel Burt, Service and Asset Planning Specialist, was in attendence to speak to this report

 

Resolution number OR/2022/83

MOVED by Deputy Chairman T Elliott, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)          confirm 65 parcels of land currently held under the Local Government Act 2002 as described in Attachment B of this agenda report (dated 2 September 2022) will continue to be held under the Local Government Act 2002.

b)         declare and classify pursuant to section 14(1) of the Reserves Act 1977 51 parcels described in Attachment C of this agenda report (dated 2 September 2022).

c)          approve the classification of 108 parcels of reserve land pursuant to sections 16(1) and 16(2A) of the Reserves Act 1977, as described in Attachment D of the agenda report (dated 2 September 2022).

d)         approve public notification of the proposals to reclassify five parcels of reserve land pursuant to section 24(2)(b) of the Reserves Act 1977, as described in Attachment E of this agenda report (dated 2 September 2022).

e)          approve public notification of the proposal to reclassify approximately 4,885m2 of Lawry Reserve (Lot 95 DP 40387) from local purpose (community buildings) reserve to recreation reserve, as described in Attachment F of this agenda report (dated 2 September 2022).

CARRIED

 

 

15

Orakei Local Parks Management Plan - approval for notification

 

Shyrel Burt, Service and Asset Planning Specialist, was in attendence to speak to this report

 

Resolution number OR/2022/84

MOVED by Member D Wong, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      consider all written suggestions received from the first round of consultation for the development of the draft Ōrākei Local Parks Management Plan as outlined in Attachment A.

b)      approve the draft Ōrākei Local Parks Management Plan for public consultation (Attachments B and C to the agenda report, dated 2 September 2022).

c)      delegate to the local board chairman and deputy chairman approval of minor amendments to the draft Ōrākei Local Parks Management Plan, prior to public notification.

CARRIED

 

 

16

Ōrākei Local Grant Round One and Multi-board Grant Round One 2022/2023 grant allocations

 

Member T Churton declared an interest in the grant application for LG2312-225 - Auckland Water Ski Club Incorporated and took no part in the discussion or voting.

 

Resolution number OR/2022/85

MOVED by Chairman S Milne, seconded by Member S Powrie:  

That the Ōrākei Local Board:

a)      approve the following applications in the Ōrākei Local Grant round one, listed in the following table:

Application ID

Organisation

Requesting funding for

Amount allocated

LG2312-221

The Auckland Flyfishing Anglers Club Incorporated

Towards the cost of a barbecue, gas bottle, cups and engraving, a television, a television cart and two speakers

$4,000.00

LG2312-209

The Auckland Table Tennis Association Incorporated

Towards the cost of affiliation fees, table tennis tables and a development coach wages

$1,500.00

LG2312-225

Auckland Water Ski Club Incorporated

Towards the cost of a lighting rig, promotional costs and a marquee for the NZ Open Waterski Competition in 2023

$10,000.00

LG2312-210

Communicare CMA (Auckland) Incorporated

Towards the cost of venue hire, newsletters, advertising and marketing material

$6,000.00

LG2312-214

Ellerslie Badminton Club

Towards the cost of venue hire of the YMCA Recreation Centre

$2,000.00

LG2312-203

Ellerslie Residents' Association Incorporated

Towards the cost of e-waste disposal

$5,000.00

LG2312-211

Remuera Residents Association Incorporated

Towards the cost of trees for planting and pest control

$5,000.00

LG2312-201

FutureDreams Swimming Limited

Towards the cost of 12 waterproof VHF radios

$2,000.00

LG2312-202

Imagen8 Limited

Towards the cost of hiring cameras, camera bags, UV filters, SD cards, educator fees and book printing fees

$7,500.00

LG2312-204

Mens Shed Auckland East Incorporated

Towards the cost of insulation in the Mens Shed barn building

$7,000.00

LG2312-226

Mission Bay Business Association Incorporated

Towards the cost of new flags, clock tower repairs, new branded gazebo and safecities cost

$4,000.00

LG2312-206

Mission Bay Kohimarama Residents Association Incorporated

Towards the cost of venue hire and social media advertising costs

$2,500.00

LG2312-223

Mountains To Sea Conservation Trust

Towards the costs of the "Tahuna Torea Kayak Day + Pourewa Spotlighting"

$5,800.00

LG2312-212

NZ2020 Stamp Exhibition Incorporated

Towards the cost of venue hire of the Ellerslie Event Centre for the New Zealand 2023 Stamp Show

$5,000.00

LG2312-207

Orakei Community Association Incorporated

Towards the cost of printing, venue hire

$4,000.00

LG2312-216

The Scout Association of New Zealand –
St Heliers / Glendowie Scout Group

Towards the cost of garage floor leveling and doors, including installation for the
St Heliers/Glendowie Scout Hall

$3,200.00

LG2312-208

Youthline Auckland Charitable Trust

Towards the Ōrakei share to put towards volunteer clinical supervision and training services for Youthline

$3,500.00

Total

 

 

$78,000.00

 

 

 

 

 

 

 

 

 

b)    decline the following applications in the Ōrākei Local Grant round one, listed in the following table:

Application ID

Organisation

Requesting funding for

Decline Reason

LG2312-227

2021 Softball Limited

Towards the cost of the Softball World Cup Schools Programme

Insufficient evidence on the benefits of the project to the Ōrākei Local Board area.

LG2312-215

The Helping Paws Charitable Trust

Towards the cost of Kitten food for the "Ōrākei Community Desexing Project"

Does not align with local board priorities.

c)    approve the following applications in the Ōrākei Multi-board Grants round one 2022/2023, listed in the following table:

Application ID

Organisation

Requesting funding for

Amount Allocated

MB2223-133

Guardians of our Children Charitable Trust

Towards costs to run the Make Them Proud - Parental Disputes workshops at various venues across Auckland (October 2022 - October 2023)

$2,000.00

Total

 

 

$2,000.00

d)    decline the following Ōrākei Multi-board Grants round one 2022/2023 applications listed in the following table:

Application ID

Organisation

Requesting funding for

Decline Reason

MB2223-115

African Film Festival New Zealand Trust

Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket (September 2022 - December 2022)

Insufficient evidence on the benefits of the project to the Ōrākei Local Board area

MB2223-114

Auckland Events Company T/A Food Truck Collective

Towards live music, face painting, and waste collection for the Food Truck Collective - Street Food Summer Series all over Auckland (October 2022 - May 2023)

Does not align with local board priorities

MB2223-111

The Re-Creators Charitable Trust

Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland from October 2022 to May 2023.

Insufficient evidence on the benefits of the project to the Ōrākei Local Board area

e)    request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

f)       request that if funding relates to an event, an invitation needs to be extended to
all Ōrākei Local Board members to attend.

g)    note in the agenda report, the totals from the multi-board applications reflected the total of their entire grant application, and not the amount requested from the Orakei Local Board.

CARRIED

 

 

17

Local Board Annual Report 2021/2022

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2022/86

MOVED by Chairman S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)   adopt the tabled draft 2021/2022 Ōrākei Local Board Annual Report.

b)   note that any proposed changes to the report after the adoption will be clearly communicated and agreed with the chairman before the report is submitted for adoption by the Governing Body on 29 September 2022.

CARRIED

 

Attachments

a     15 September 2022, Ōrākei Local Board, Item 17 - 2021/2022 Annual Report

 

 

18

Council-controlled Organisations Quarterly Update: Quarter Four, 2021/2022

 

Resolution number OR/2022/87

MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott:  

That the Ōrākei Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter Four 2021/2022.

b)      receive updates to the Joint CCO Engagement Plan 2022/2023.

CARRIED

 

 

19

Approval for two new private road names at 31 Stonefields Avenue, Stonefields

 

Qiuan Wang, consultant from Align, was in attendance to speak to this report.

 

Resolution number OR/2022/88

MOVED by Member C Davis, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      approve the names Silica Mews for Road 1 and Amber Court for Road 2, two private roads created by way of subdivision at 31 Stonefields Avenue, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RND90100169, resource consent references BUN60362494 and SUB60362496).

CARRIED

 

 

20

Amendment to the Tūpuna Maunga Authority Integrated Management Plan

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2022/89

MOVED by Member T Churton, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)      provide the tabled feedback on the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan.

CARRIED

 

Attachments

a     15 September 2022, Ōrākei Local Board Item 20 - Feedback to the Tūpuna Maunga Authority Integrated Management Plan

 

 

21

Local Board input on the National Policy Statement for Freshwater Management

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2022/90

MOVED by Chairman S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      note the feedback received from communities through the first stage of public engagement with the National Policy Statement -Freshwater Management 2020, in Attachment D, Attachment E and Attachment F.

b)      provide the tabled feedback on the National Policy Statement -Freshwater Management 2020 values including the:

i)       long-term visions for freshwater management

ii)      proposed Freshwater Management Units

iii)     values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.

CARRIED

 

Attachments

a     15 September 2022, Ōrākei Local Board Item 21 - Feedback on the NPS Freshwater Management Policy

 

 

 

22

Urgent Decision - Ōrākei Local Board feedback on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill

 

Resolution number OR/2022/91

MOVED by Chairman S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      note the urgent decision to approve the Ōrākei Local Board feedback (Attachment A to the Agenda Report) on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill.

CARRIED

 

 

23

Urgent Decision - Ōrākei Local Board feedback on the Reshaping Streets regulatory package

 

Resolution number OR/2022/92

MOVED by Member S Powrie, seconded by Deputy Chairman T Elliott:  

That the Ōrākei Local Board:

a)      note the urgent decision to approve the Ōrākei Local Board feedback (Attachment A to the Agenda Report) on the Ministry of Transport’s Reshaping Streets regulatory package.

CARRIED

 

 

24

Delegated Decision - Local board feedback on the proposed Auckland Climate Grant programme 2022/2023

 

Resolution number OR/2022/93

MOVED by Member M Voyce, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      note the feedback provided by way of delegated decision to Chairman S Milne on behalf of the Ōrākei Local Board on the proposed Auckland Climate Grant.

CARRIED

 

 

25

Chairman and Board Members' Report

 

Resolution number OR/2022/94

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)          that the Ōrākei Local Board Chairman and Board Members’ Report for August 2022 be received.

b)         receive a verbal report from Deputy Chairman Troy Elliott.

CARRIED

 

 

 

26

Governance Forward Work Calendar

 

Resolution number OR/2022/95

MOVED by Chairman S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      note the draft governance forward work calendar as at 15 September 2022.

CARRIED

 

 

27

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2022/96

MOVED by Member S Powrie, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)         note the records for the workshops held on 04, 11, 25 August 2022 and 01 and 08 September 2022.

CARRIED

 

 

28

Resolutions Pending Action report

 

Resolution number OR/2022/97

MOVED by Member C Davis, seconded by Chairman S Milne:  

That the Ōrākei Local Board:

a)      note the Ōrākei Local Board Resolutions Pending Action report as at 15 September 2022.

CARRIED

 

 

29

2022 local government elections - meetings and decision-making until new local board members make their declarations

 

Resolution number OR/2022/98

MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott:  

That the Ōrākei Local Board:

a)      confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (15 September 2022) and the end of term (15 October 2022).

b)      note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c)      note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d)      request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

CARRIED

 

30        Consideration of Extraordinary Items

 

There were no extraordinary items.

 

 

 

 

4.31pm                                               The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS TRUE AND CORRECT BY

THE CHAIRMAN AND CHIEF EXECUTIVE UNDER STANDING ORDER 17.1 ON

 

 

 

DATE:............................................................................

 

 

 

CHAIRMAN:.................................................................

 

 

CHIEF EXECUTIVE OR NOMINEE:………………………………..………………